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Item 1.3 - Approval of Meeting Minutes C5C OF pOW�P APPROVED ■ City of Poway APPROVED AS AMENDED ❑ (SEE MINUTES) T7 COUNCIL AGENDA REPORT DENIED ❑ IN THE REMOVED ❑ CONTINUED Resolution No. DATE: August 5, 2014 TO: Honorable Mayor and Members of the City Council FROM: Daniel Singer, City Manager. . INITIATED BY: Sheila R. Cobian, City Clerk SUBJECT: Approval of Minutes Summary: The June 17, 2014 City Council Regular Meeting Minutes are attached for approval. The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the Council approve the June 17, 2014 City Council Regular Meeting Minutes as submitted. Fiscal Impact: None. Environmental Review: Environmental review is not required according to CEQA guidelines. Public Notification: None. Attachment: A. June 17, 2014 City Council Regular Meeting Minutes 1 of 9 August 5, 2014 Item # 1.3 NOTE. These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES June 17, 2014 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council /City of Poway Planning Commission /Poway Housing Authority /Public Financing Authority and Successor Agency to the Poway RedevelopmentuAgency) CALL TO ORDER Mayor Higginson called the Regular Meeting to o ROLL CALL Vaus, Mullin, Grosch, H Absent — Cunningham STAFF MEMBERS PRESENT Daniel Singer, City Manager; Tina Wh .NOS Attorney; Sheila R. Cobian, City Cler Bob Manis, Director of Development 1. Scott Edwards, Director of,,Administr, Services; Captain Jeff�MaznSheriffs 04 p. n stant City,�Manager; Morgan L. Foley, City i Bettin, Dirdctor of Community Services; %L/bah. Browder,;, Director of Public Works; cvi�cesO�Mark Sanchez, Director of Safety / '" City Manager, Assistant City (Note: Hereinafter the trues Mayor, eputy Mayor, ouncilmem er, y g y VINIOi, '/° , 4/011/ Manager, City Attorne';, City Clerk/ nd Director %f Administrative Services shall be used to y��i ��z�� '' " Councilmember /Director, city indicate Ma or /Chaim Deputy��Mayor/Vice %Chair, y Manager /Executiv,,e,1 Directo�r/�Assistant ty�Nlanager /Assistant Executive Director, City � Attorney /. % onnsel, rt /�j��erk%Secretary and Director of Administrative Services/Finance Officer.) PLE.D;GE OF ALLEGIANCE Deputy Mayor Grosch introduced Bill Stoudenmire of the Poway /Rancho Bernardo Rotary Club %who led the pletlge. Mayor Higginson presented the Mayor's Award to Sue Herndon for supporting Poway's civic organizations and special needs community. Mayor Higginson presented the Mayor's Award to Tony Rubino for enduring support of the adult special needs community. Administrative Services Director Scott Edwards and Information Technology Manager Brad Rosen provided a presentation relating to the NorthStar Utility Billing Application and the eCARE Customer Web Portal. 9926 2 of 9 Attachment A August 5, 2014 Item # 1.3 City of Poway — Minutes — June 17, 2014 PUBLIC ORAL COMMUNICATIONS None. Council concurred to first present the Public Hearing reports due to a number of items on the Consent Calendar being contingent upon the approval of the Proposed Comprehensive Financial Program for Fiscal Year 2014 -15. 3. PUBLIC HEARING Deputy Mayor Grosch stated that he would recuse himself�r// a vote on Item No. 3.2 due to a conflict of interest, residing in the Assessment area, 3.1 Adoption of Resolution No. 14 -035 Establishin 'ssessm t for Poway Lighting "'� °a,/� District to be Collected on the San Diego Cou t}� Property Taoll for Fiscal Year 2014/2015. j 3.2 Adoption of Resolution No. 14 -03' / stablishi� Assessments for Poway Landscape Maintenance District 83 -1 to Coll on the San Diego County Property Tax Roll for Fiscal Year 2014/2015 3.3 Adoption of Resolution NdWi i%' j Landscape Maintenance Distri86 -1' Property Tax Roll for Fiscal ea /2 3.4 Adoption of Reno` i Landscape Maintenance Dis rict 85 t , Property Tazoll for Fiscal ear 2014/ ablisf g Assessments for Poway ColledgAi pn the San Diego County stablisff tag Assessments for Poway be Collected on the San Diego County 5. 3.5 Adoption of Re yt6 �rnj` /'N °o' // 3 ' Establishing Assessments for Poway Laridscalx���ntenae District 86!5% be Collected on the San Diego County /r/6///�" P : rty Tax �l�for al Year 2014/2015. p� 14 -040 Establishing Assessments for Poway 3.6 Ao, tion of Resolution;;o La /ape Maintenre District 87 -1 to be Collected on the San Diego County Propi�ax Roll for cal Year 2014/2015. Director &rKP /bliic / /jj o'rks Leah Browder gave a brief overview of the Assessment Districts and s, she would be happy to answer any questions from Council. Mayor Higginson stated that there were no public speakers on Items 3.1 through 3.6; therefore, would entertain one motion to approve Items 3.1 through 3.6 with the record reflecting Deputy Mayor Grosch disqualified from voting on Item 3.2. 9927 3 of 9 August 5, 2014 Item # 1.3 3.7 4of9 City of Poway — Minutes — June 17, 2014 Motion by Councilmember Mullin, seconded by Deputy Mayor Grosch to close the public hearings, on Items 3.1 through 3.6 and adopt the following Resolutions: a. Resolution No. 14 -035 entitled, "A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Lighting District to be collected on the San Diego County Property Tax Roll for Fiscal Year 2014/2015." Motion carried unanimously by those present, Councilmember Cunningham absent; b. Resolution No. 14 -036 entitled, "A Resolution o a City Council of the City of Poway, California, Establishings�, ssments for Poway Landscape Maintenance District 83 -1 to bey ected on the San Diego County Property Tax Roll for Fiscal Years 15." Motion carried by those present with Councilmember Cu nin9 n bsent and Deputy Mayor Grosch disqualified; �////��„ c. Resolution No. 14 -037 entitled, solution of the Council of the %o %%�� City of Poway, California, dishing Assessmen for Poway Landscape Maintenance Dist 6-1 to beollected on tan Diego r i� County Property Tax Roll for Fsal Yea2014/2015. Mo ion carried ,� / / / //O unanimously by those present, Cour c 110mber Cunningham absent; ,. ,� �//�/,// %/ /iii d. Resolution No. 14- 031,O,/// A Res�rtion of the City Council of the City of Poway, Cali��ffi-,��, stablish j�o�Assessments for Poway Landscape Mai ntenance��is riE8 /2 to be llected on the San Diego County Property Tax Ro for Fy l�gi��e�ar zQVI4/2015. Motion carried unanimous/ j�ft, se present nc c W& ber Cunningham absent; e. Resolution . 14 Q 9 entitle < A ResoMilo of the City Council of the Ci o��owa y`tifornia %iEstablishin Assessments for Poway y'/////� 'i 9 Y Lan s,�e Mainte ce Dist -3 to be collected on the San Diego i /ij/ � County o ; xRott for al Year 2014/2015. Motion carried nimousiose pies # „�C uncilmember Cunningham absent; n N�o.4 -040 entitled A Resolution of the City Council of the Opp City of%O//PowaW.alifornia, Establishing Assessments for Poway � /or�� Landscapefainta�ce District 87 -1 to be collected on the San Diego p County Property Tam oll for Fiscal Year 2014/2015. Motion carried �j� rianimousla those present, Councilmember Cunningham absent. 1j,j Comprehensive Financial Plan and Fiscal Forecast for the General F City Manager Dan Singer commented that the review and approval of the Comprehensive Financial Plan and Fiscal Forecast is one of the most important functions of a City Council. He further explained that this is the Council's opportunity to identify priorities for the upcoming Fiscal Year. Director of Administrative Services Scott Edwards presented the agenda report and reviewed a PowerPoint Presentation. 9928 August 5, 2014 Item # 1.3 City of Poway — Minutes — June 17, 2014 Brett Ames, Budget Review Committee Chair, gave an overview of the Committee recommendations for the FY 2014 -2015 Proposed Financial Program. No speakers. Councilmember Vaus expressed his appreciation for staff and the members of the Budget Review Committee for their work on the FY 2014 -2015 Comprehensive Financial Plan and Fiscal Forecast. Councilmember Mullin spoke in support of the followinc 2014 -2015 Fiscal Year: • Review the City's General Fund Reserve Polic.; • Staff creation of a pension brochure to regarding the City's pension obligations. • Recruiting resources from the comma to assist project construction design. • f. Revivin the Poway Road Sped � • Holding a noticed public me i to prioritize improvement projects. A ons throughout the educating the public e oversight of city a list of !ftre capital Deputy Mayor Grosch thank /��he Budget Eew Committee and staff for the presentation. He spoke in sfp'o of holding own Hall Budget Meeting in %i. % %ice. January or February of each ye�r todfy the conunity priorities before staff ,,,, begins preparation of the Coma nsiv na al Pfa Deputy Mayor Gr ' " °c1'%a�spoke iri - - 'pa'rt of the�'fafowing: ////i %% ''���//////// ��//a Or • Creation pensibrochu.y staff to be reviewed by members of the Budg.,. view Con�ittee prior,a distribution to the public. ii V//// �i / //�, • Constr n of the %m unity °��' >ter /Senior Center facility at Community Park. ,� �� •� P °i discus of undergr ©unding utilities on Espola Road. Revie���ope�r�g model of the Performing Arts Center. • Update the,oway %Municipal Code. In"� a onse to Depu y May6FGrosch, Director Edwards explained that the utility %, /a,, datalevery custor���%e: from 2006 to present is now available in the new utility billing syt;�m. A' Mayor Higgi'ns� /n/ ;`pressed his appreciation for the work performed by the Budget Review Comm `tee and spoke in support of prioritizing the following efforts throughout the 2014 -2015 Fiscal Year: • Creation of a pension brochure for distribution to Poway residents. • Continue design of the Community Center /Senior Center facility. • Review the operating model of the Performing Arts Center. • Review concept of expanding the utility line undergrounding on Espola Road. • Following the November 2014 Municipal Election, hold a Council strategic planning session. 9929 5 of 9 August 5, 2014 Item # 1.3 City of Poway — Minutes — June 17, 2014 Councilmember Vaus spoke in support of prioritizing the following efforts throughout the 2014 -2015 Fiscal Year: • Update the Poway Municipal Code. • Identify ways to draw more consumer traffic to Poway Road to encourage the "Buy Poway" effort. • Review the operating model of the Performing Arts Center. Motion by Councilmember Mullin, seconded by Deputy Mayor Grosch to close the public hearing and adopt the following solution No. 14 -041 entitled "A Resolution of the City Council, Housin utfiority, and Successor Agency to the Poway Redevelopment Agency% f the City of Poway, California, Approving and Adopting the An for the Fiscal Year 2014 -15 and Appropriating the Funds Necessary to Me% the Expenditure Set Forth Therein" 2) Resolution No. 14 -042�� 'tied "A Resolution of the City Council, Housing Authority, and � � .ctessor Agency the Poway Redevelopment Agency of the Gf of Poway, Califor Approving Amendments to the City's Financia P� gram f/� fiscal Year 2 ?015" and 3) Resolution No. 14 -043 entitled "A Re:,� .utio,,� the City Council, Housing Authority, and Successor Agency to the /may Redevelopment Agency of the City of Poway, Californ Vii;° roving Ye End Amendments to the City's Financial Program for FiscaiVA61. � 13.2014a emotion carried unanimously by those present, Councilme14 �01'/ rrtgham absent. 3.8 Approval of Road, Neigh Associate F'f "ar��ner Oda WE& PowerPoint prese tatio n� s , n Q. an I : , . IetghborhoodealthcrE eW he way throu9 ,cap . . ex0ftined that Nei ' � f�rh the eotl�of the two vea�e: wiew1332 6 andw�.;arance 13 -001; 13010 Poway re, Apg C nt/Owner. ish preseeed the agenda item and reviewed a ry from Councilmember Mullin, Tracy Ream, CEO of W that the organization is currently about a third b mpaign to raise funds for the project. In closing she IM, io healthcare anticipates beginning the project towards tension period. Motion ayo�Fg, : inson, seconded by Councilmember Mullin to close the public hea�trapprove Resolution No. P -14 -03 entitled "A Resolution of ja the City Cou,ftiF of the City of Poway, California, Approving Development Review 13 -003 and Variance 13 -001 APN: 317 - 101 -01." Motion carried by unanimous vote of those present, Councilmember Cunningham absent. 3.9 2013 Weed and Nuisance Abatement Charges to be Collected on the County Tax Assessor's Roll for Fiscal Year 2014 -2015. No speakers. 9930 6 of 9 August 5, 2014 Item # 1.3 City of Poway — Minutes — June 17, 2014 Motion by Councilmember Mullin seconded by Councilmember Vaus to close the public hearing and adopt Resolution No. 14 -044 entitled, "A Resolution of the City Council of the City of Poway, California, Approving the 2013 Weed and Nuisance Abatement Charges to be collected on the County Tax Assessor's Roll for Fiscal Year 2014 - 2015." Motion carried unanimously by those present, Councilmember Cunningham absent. 1. CONSENT CALENDAR (Approved by Roll -Call Vote) Deputy Mayor Grosch requested that Item 1.6 be pulled for djWsion. 1.6 Approval of Agreement for Animal Control Service%e'n the City of Poway and the San Diego Humane Society and SPCA. /%, In response to Deputy Mayor Grosc / /�p'mmunity Service ���Director Bettin j// explained that in the previous agreemer����th the Escondido HurrYa ft Society, one officer was available until 10:00 p.m. tae Spon d to incidents o�ring in San aigy Marcos Escondido and Poway. The ne reern f%with the San Diego Humane „� / / Society and SPCA contains provisions for an'lkEafhfleld service which results in a ,�. //�a number of officers being on- caltQespond to afe; hours incidents. Councilmember Vaus commeried trat��he, woulcf'!p� /fer to have the Humane Society's Animal Control Officers! tilize a%ustomerservice oriented approach when handling issues �ntfiPoway resd „e „rs.a Motion by Maya igginsorii' %econde 7,by Councilmember Vaus to approve vote: sent Calend ems 1.1 tt gh 1.15. Motion carried by the following roll -call O / % % %/�iii� /� „� _ iii, , Mullin, G 6sch, Higginson Absent, Cu°rggham 1.1 App 1l of Readin j y Title only and Waiver of Reading in full of Ordinances on Agend 1.2 Ratification' jpra, /” OF& Warrant Registers for the periods of May 5 through May 9, 2014, and Ma ,?W rough May 16, 2014. 1.3 Approval of the City Council Minutes. 1.4 Adoption of Resolution No. 14 -031 entitled, "A Resolution of the City Council, of the City of Poway, California, Adopting an Appropriations Limit for Fiscal Year Ending June 30, 2015.” 9931 7 of 9 August 5, 2014 Item # 1.3 City of Poway — Minutes — June 17, 2014 1.5 Adoption of Resolution Nos. 14 -032, 14 -033 and 14 -034 Calling for a November 4, 2014, General Municipal Election & Adopting a Fee and Regulations for Candidates for Elective Office Pertaining to Candidate Statements. 1.6 Approval of Agreement for Animal Control Services between the City of Poway and the San Diego Humane Society and SPCA. 1.7 Approval of Consultant Agreement for As- Needed Storm Water Engineering Services with D -Max Engineering, Inc. and Mikhail Ogawa Engineering, Inc. 1.8 Award of Contract to Payco Specialties, Inc., the loweseponsible bidder for the 2014 -2015 Citywide Striping Project, in the amount" __'197,755.00; Bid No. 14- 017. /!&�� 1.9 Award of Contract to Roy Allan Slurry SealcW the lowest yes onsible bidder for ' �m the 2014 -2015 Street Maintenance Projectshe amount of $81: ;676.10; Bid No. 14 -015. �� y� / / /���_ 1.10 Award of Contract to George Weirhalt ��onstruction, Inc., the lowest A;%/ %/// responsible bidder for the 2014 -2015 Stree j j:verlay Project, in the amount of $560,255.00; Bid No. 1.11 Award of Contract to VIP Holdin"" §& In' t ,Iowest res;,.onsible bidder for Janitorial �ii//�'� � i i, 'oP Services, in the amount of $165,6 0 98; R'1, 14 -OQ 1.12 Award of Bid fort AnrrujSupplyfi��hemicals f�the Lester J Berglund Water Treatment Pla 1p or FY 2 % 4/2015 the following four (4) lowest responsive bidders: Cheade Chem % 59,259.96; JCI Jones Chemicals, Inc., $47,478.00; Un; /ar U j �� $65 25. 60; and Hill Brothers Chemical Co., $17,92„0,,,00' RFB`No�,y X14. / / / /�� 1.13 �' stance oK % e. FY 20113/2014 ADA Barrier Removal — Old Poway Park Project, U��i %�. ��No. 14 008, `from Fors/ Construction, Inc., as complete; Authorize the City G to file and re°ord th3 otice of Completion; Authorize the release of the retMon in the amo of $5,946.25, if unencumbered, 45 days after City Council acceptar Relea the Bond for Material and Labor in the amount of $111,585/O,and re#an'the Bond for Faithful Performance for a period of one year. 1.14 Acceptance ofjublic Improvements for Olive Tree Lane Sewer S112 -001, as complete; Release the Performance Security in the amount of $15,245.00; Release the Payment Security in the amount of $7,622.50; Retain the Warranty Security, in the amount of $1,524.00, for a period of one year. 1.15 Approval of the Poway Public Financing Authority Audit — FY 2012 -13. 9932 8 of 9 August 5, 2014 Item # 1.3 City of Poway — Minutes — June 17, 2014 2. ORDINANCE (Ordinance(s) that do not require a Public Hearing) 2.1 None. 4. STAFF REPORTS 4.1 None. 5. WORKSHOP 5.1 None. 6. CITY MANAGER ITEMS City Manager Singer reported that he recently training center with Safety Services Director N had attended a regional economic develop e". Economic Development Manager Jay Virata 7. CITY ATTORNEY ITEMS A No report. Councilmember Vau tribute in memory.o Councilmember M late Mr. Deputy ,,,Hw,, /,^,A — N port. ���. �% Mayojigginson exprsed hiss "" all of Poway %sj ichez. He also, ng with Deputy facilities and the nounced that he i%r Grosch and that hd � like the "`City to consider an appropriate rt � "identifying a way to honor Tony Gwynn. ort for a tribute to Mr. Gwynn. The meeting" djour,iaedFat 9:20 p.m. in memory of Mr. Tony Gwynn. Sheila R. Cobian, CIVIC City Clerk City of Poway, California 9933 9 of 9 August 5, 2014 Item # 1.3