Item 1.3 - Approval of Meeting MinutesG`t`{ OF PO�q y
CmpIN THE Cl-
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
Summary:
City of Poway
COUNCIL AGENDA REPORT
September 2, 2014
APPROVED
APPROVED AS AMENDED
❑
(SEE MINUTES)
DENIED
❑
REMOVED
❑
CONTINUED
Resolution No.
Honorable Mayor and Members of the City Council
Daniel Singer, City Manager ):d,
Sheila R. Cobian, City Clerk 41y-b
Approval of Minutes
The August 5, 2014 City Council Regular Meeting Minutes are attached for approval.
The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority,
the Public Financing Authority, and the Successor Agency to the Poway Redevelopment
Agency.
Recommended Action:
It is recommended that the Council approve the August 5, 2014 Regular Meeting Minutes as
submitted.
Fiscal Impact:
None.
Environmental Review:
Environmental review is not required according to CEQA guidelines.
Public Notification:
None.
Attachment:
A. August 5, 2014 City Council Regular Meeting Minutes
1 of 9 September 2, 2014 Item # 1.3
NOTE:These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting.
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
August 5, 2014
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
ex,*
/
CALL TO ORDER
Mayor Higginson called the Regular Meeting to order at 7:04 p.m. j/��
ROLL CALL Cunningham, Vaus, Mullin, Grosch, Higginson
STAFF MEMBERS PRESENT .0 //
Daniel Singer, City Manager; Tina White, Assistant City Manager; Morgan L. Foley, City
Attorney; Sheila R. Cobian, City Clerk; Robin Bettin, Director of Community Services;
Bob Manis, Director of Development Services; Leah Browder, Director of Public Works;
Scott Edwards, Director of Administrative Services; Mark Sanchez, Director of Safety
Services; Captain Jeff Maxin, Sheriff's Department.
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Administrative Services shall be used to
indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City
Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City
Attorney/Counsel, City Clerk/Secretary and Director of Administrative Services/Finance Officer.)
PLEDGE OF ALLEGIANCE
Deputy Mayor Grosch introduced Chuck Cross, Commander of the American Legion
Poway Post 479, to lead the Pledge of Allegiance.
PUBLIC ORAL COMMUNICATIONS
Dennis Turner, General Manager of the Poway Home Depot, invited the Council and
residents of Poway to attend Home Depot's 10-year anniversary event scheduled for
12:00 p.m. on Saturday, October 18, 2014.
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2 of 9 September 2, 2014 Item # 1.3
City of Poway — Minutes — August 5, 2014
PRESENTATIONS
Mayor Higginson presented the Annual State of the City Address hilighting the
accomplishments of the City over the past year and reviewing upcoming projects. He
also presented Mayor's Awards to the following:
• Poway Historic and Memorial Society in recognition of 50 years of preserving
Poway's past.
• Joye Davisson in recognition of her volunteerism and contributions to the Poway
community.
• Rudy Matz in recognition of his contributions to the City of Poway and our
country.
He concluded his resentation with a Go-Getter Blue Gette use Vale Award to Poway High
School Wrestling Coach Wayne Branstetter for his service of the past 36 years and the
positive influence he has had on young adults in the community.
Mayor Higginson declared a recess at 7:55 p.,� he meeting was calked back to order
at 8:09 p.m. with all Councilmembers prese �l�
1. CONSENT CALENDAR (Approved by Roll-Ca ''r e)
Motion by Councilmember Cunningham, seco ,4,- • by Councilmember Vaus to
approve '�
pp rove Consent Calendar Ite ��'r ;1 1�xhrough 1.6. Item 1.7 was pulled for
discussion. Motion carried by the , to g roll-call vote:
/4
Ayes: nningha ,Va = -�� , ��rosch, Higginson
Noes: . .;
A
f/.„"/: ///
bsen No
1.1 Approval of -F •ing by T: only and waiver of Reading in full of Ordinances on
Agenda. jy/
1.2 Ratificatae,�,, ,• •royal of Warrant Reg gt rs for the periods of June 16 through June
20, 2014, Ju''y through June 27, 2014, and June 30 through July 4, 2014.
1.3 Approval of the June 17, �Regular City Council Minutes.
1.4 Designation of Voting Delegate for League of California Cities Annual Conference
in Los Angeles, September 3-5, 2014.
1.5 Approval of Agreement with D&D Services, Inc. for Dead Animal Disposal
Services.
1.6 Award of Contract to CTG Construction, Inc., the lowest responsive bidder for City
Facilities Painting 2014/2015, in the amount of $117,670; RFB No. 15-001.
PULLED FOR DISCUSSION
1.7 Approval of a Temporary Water Connection for the Property Located at 14850
Valleyview Road; Tom Carter, Owner/Applicant; APN: 277-020-15.
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3 of 9 September 2, 2014 Item # 1.3
City of Poway — Minutes — August 5, 2014
Councilmember Mullin confirmed with staff that Temporary Water Connections and
the permit requirements would be a topic for discussion at an upcoming Council
Meeting.
Motion by Councilmember Mullin seconded by Councilmember Cunningham
approving a Temporary Water Connection for the Property Located at 14850
Valleyview Road; Tom Carter, Owner/Applicant, APN: 277-020-15. Motion
carried unanimously.
2. ORDINANCE (Ordinance(s) that do not require a Public Hearing)
2.1 None. (see Item 3.2)
3. PUBLIC HEARING
Council concurred to hear Item 3.2 prior to Public Hearing Item 3.1.
3.2 Approval of Environmental Assessment and Zoning Ordinance Amendment (ZOA)
14-002; an Ordinance of the City of Poway, California, amending the Poway
Municipal Code pertaining to regulatior amateur radio antenna iallations in
residential areas; and, a Resolution amenclirq the Master Fee Schedule to
establish processing fees perta,�ning to antenna permits and appeals.
Director of Development Services Bob Manis revieewed the report along with a
PowerPoint presentation. He provided„ the following overview of the two
ordinances for CounV consideration:
Ordinance%, � � Ordinance 2
ii pia
• Antenna installations u 65 feet n' • Antenna installations up to 35 feet in
height with a Building Pit only if height with a Building Permit only if
required pursuant to the California required• n pursuant to the California
Building Code , ,j Building Code
• The Building Pe applicant • The Building Permit applicant
provides notice to contiguous provides notice to contiguous
properties. properties.
j�Antenna installations over 65 feet in • Antenna installations over 35 feet up
height require an Antenna Permit. to 65 feet in height require a Minor
• City to provide n. - of proposed Antenna Permit.
Antenna Permit toproperties within a • City to provide notice to properties
500 foot rgdif the project site within a 500-foot radius of project.
j • Minor Antenna Permit acted upon by
staff.
• Staff action appealable to City
Council.
• Antenna installations over 65 feet in
height require an Antenna Permit.
• City to provide notice of proposed
Antenna Permit to properties within a
500 foot radius of project site.
9942
4 of 9 September 2, 2014 Item # 1.3
City of Poway — Minutes —August 5, 2014
Speakers in Support of Ordinance 1: Felix Tinkov and Charles Ristorcelli
Speaker in Support of Ordinance 2: Steven Stone
Submitted a Speaker Slip in Support of Ordinance 1 but Did Not Speak: Chuck
Cross, Bob Barrie, Glen Peterson, Stephen M. Early, Howard Groveman, Mark
Schlesinger, Brian C. Tagg, David Haessig, Kevin Walsh, John Vissat, Bruce
Kripton, Darlynn Barrie, David Schreck, Roy Parkhurst, Conny Parkhurst, Richard
Thompson, Jo Ashley, Jerry Carter, Harry Hodges, Martin Leblang, Scott Carroll,
Pat Bunsold, Dr. Howard S. White, Roger Hort, John Tyson, Cathy Haessig, Tom
Moore, Pam Moore, Richard Norton, Barbara Denny, Dr. Jay Doucet, William
Hennessy, Dan Phillips, Michael Neale, Larry Kent, Robert Reichman, Jim Slagle,
Dolores Ruzicka, Greg Smith, Kelly Hall, Phil Wells, Mark Frankfurth, Geri Long,
Tim Poulick, Ron Earl, Jackie Groveman, Michael Hightower, Caitlin Binder, Gayle
Olson, Glen Johnson, Steve Ruesch, Ken Wing, Wayne Zi/4 :-rman, Immanuel
Albrecht, Len Schumacher, Oleh Kernytskyy, Noel Enc. ;--cion, Michael
Oberbauer, Justin Owens, Michael Binder, Glenn Moore, Joshua,!'Owens, John
Akins, Jessica Owens, Sky Moore, Sally Vangorkom, Darrell Lucas, Chuck
Macdonald, Timothy Everingham
In response to an inquiry j/�,ouncilme • Cunningham, Director Manis
explained that Ordinance 1 would rf: - a buildin � ermit only for antennas up to
65 feet and staffs decision would not b A; - lable to the Council.
Councilmember Cunningham expresses cone&ns relating to the fact that a
resident may come home from vacation and find a 64 foot antenna in their
neighbor's yard without any advance notice. He spoke in favor of establishing an
appeal process for permit' that have been denied and for adjacent neighbors that
may not be in favorer 1 of proposed antenna.
C. ,4„,Cunrt,, am suggested that if Ordinance 2 is selected, a separate
courtesy notic ' „ se `to surrounding neighbors that a Minor Antenna Permit
application has ben submitted and that installation of an antenna will be
occurring.
Councilmember Vaus spoke in support of Ordinance 1. He stated that notification
to neighbors occurs with Ordinance 1; however, the courtesy notice will not create
an unrealis o7 -station that the neighbor can cause the denial of an antenna
permit.
Councilmember Mullin spoke in favor of Ordinance 1; however, suggested that the
notice be provided by the City and designed in a manner that clearly states it is a
courtesy notice.
Deputy Mayor Grosch requested that the record reflect that the City chose the
height of up to 65 feet for amateur radio antennas because studies have shown
that due to the topography of Poway, the reasonable height of an amateur radio
antenna is up to 65 feet.
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5 of 9 September 2, 2014 Item # 1.3
City of Poway — Minutes — August 5, 2014
Deputy Mayor Grosch spoke in support of Ordinance 1 with the City providing
notice to property owners within 500 feet of the applicant's property.
Mayor Higginson also spoke in favor of Ordinance 1. He commented that he
would prefer the courtesy notice be worded in a manner easily understood by
Poway residents.
In response to Councilmember Cunningham, Director Manis confirmed that public
notice would be provided by staff to neighbors within''500 feet for antenna
applications higher than 65 feet.
Councilmember Cunningham suggested that applications for antennas between 35
feet and 65 feet also receive a 500 foot noticing radius. He requested that Council
consider approving Ordinance 2 with a waiver-of the $500 permit fee for a period of
one year and that the City provide the ne neighbor notification.
Councilmember Mullin stated that he c• /support Ordinance 1. Hver, would
like the Ordinance to be amended to inclu courtesy notice provided by staff to
neighbors within 250 feet of the applicant's hoT. ,.r antenna applications up to 65
feet. y'%
Councilmember Cunningham st/:e in�a of revng the Ordinance in one
year to ensure there are no un4ended enaes relating to a resident's
ability to appeal ap®,i4;r ; �jplicati / the Cit Vie'ncil.
City Attorne/ ey comm,ed that Ordinance 1 was structured in a way that
required the to
p*vide proof of notice prior to submitting the antenna
application. H-1,,/7'.'f, her -xplained that requiring staff to provide the notice would
result in; '.-lay in �� ."sing the applications.
%%%//,��! �
Co cilmembe�� nning am stated that the notice should be provided ten days
before applicatio /approval
Director Manis explained that Ordinance 1 had been written so that the antenna
applications requiring only a building permit would allow for the applicant to show
proof of notification to expedite the issuance of the permit.
Councilmember Vaus suggested that the notice be provided by the City concurrent
with issuance of the permit.
City Attorney Foley requested Council provide direction on how much time staff
would have to provide the notice once an application is received. He explained
that staff had recommended that the applicant provide proof of noticing to expedite
the process.
9944
6 of 9 September 2, 2014 Item # 1.3
City of Poway — Minutes — August 5, 2014
Councilmember Mullin suggested that the applicant be required to provide the
mailing labels as would an applicant for any other discretionary permit so that the
notice could be mailed almost simultaneously with receipt of the application.
Mayor Higginson stated that to expedite the processing of the permits, he would be
in favor of the applicant providing the notification to property owners as was
originally recommended by staff in the Ordinance. However, he suggested
noticing be provided to property owners within 250 feet of the subject property
rather than just the contiguous properties. /�
/%/
Council discussion ensued regarding their support for � ayor s suggestion and
reiterated their desire to have a report in a year on *, , Ordinance is working.
Motion by Councilmember Mullin seconded ouncilmember Vaus to close
the public hearing and Adopt Resolutio, o. 14-047 a ting a Negative"
Declaration for Zoning Ordinance Amendment 14-002; and, ,,pt Resolution
No 14-048 amending the Master Fee, hedule to add processing fees for an
antenna permit and related rehearir i and, Introduce Ordinance No 771
amending Chapters 17.08, 17.18, and and adding Chapter 17.31 to Title
17 of the Poway Municipal Code pertaining to Amateur Radio Antenna
Installations (Zoning Ordinance Amendment 14-002) amended to include the
following modification:
17.31.050 Public Notice. /� �,,:
A. For antenna installations t o 65 feet in height, which require a Building
Permit, notice shall be given to*Gentiguous property owners within 250 feet
of the subject property. Notice shall be provided by the Building Permit
applicant he time the Building emit application is submitted to the City.
The ap. /'// shall provide certification of the conducted notice to the City
before the ssuance of the Building Permit. Motion carried unanimously.
3.1 Considera;�b•=�
f a ,'e�,s. lution Renewing the Fire Protection Tax, the Street and
/�' and the Road Improvement Assessments to be
Water and Assments, p
Collected on the •ert Rolls for Fiscal Year 2014-2015.
Director of Administ e Services Scott Edwards presented this item.
No speak
Motion by Coon "'member Vaus seconded by Councilmember Mullin to close
the public hearing and adopt Resolution No. 14-046 entitled "A Resolution of
the City Council of the City of Poway, California, Renewing the Fire
Protection Tax, the Street and Water and Sewer Assessments, and the Road
Improvement Assessments to be Collected on the Property Tax Roll for
Fiscal Year 2014-2015." Motion carried unanimously.
9945
7 of 9 September 2, 2014 Item # 1.3
City of Poway — Minutes — August 5, 2014
4. STAFF REPORTS
4.1 Approval of a Resolution Declaring a Level 2 Water Shortage Alert per Poway
Municipal Code Chapter 8.94 — Water Conservation Plan and Enhanced Water
Conservation Program.
City Manager Dan Singer presented the staff report and reviewed a PowerPoint
presentation.
Mark Weston, the City of Poway's representative on the San Diego County Water
Authority Board, gave an overview of the drought conditions impacting the state of
California.
Speaker in Support: Tom Moore
Councilmember Vaus suggested the City find a way to capture the water that is
flushed from the fire hydrants and use it elsewhere.
Councilmember Mullin encouraged staff to pursue the expansion of the distribution
of reclaimed water for irrigation purposes.
Deputy Mayor Grosch stated that the City of ay should lead by example in
conservation efforts. He also pressed con ��i� relating to the complexity of the
rebates being offered by San�� go County "Water Authority and Metropolitan
Water District.
Mayor Higginson suggested that the information relating to the rebates be placed
on the City's website in a manner that would be easy for residents to follow.
In response to, -ayor Higginson and Council Member Vaus' inquiry about flushing
fire hydrant s"rector of Public Work•owder explained that due to the velocity
necessary to properly flush t hydrant,at at this time there really is not a way to
e
capture the watr reuse'////
,,,, /% /
M.;{0, ggn ask-•/if the City has jurisdiction over additional wells being drilled
• e City of Pow". j
City Manager Sing # xplair that although the County is the agency that permits
wells, Poway could suggest that they consult with the City or local water agency
prior to issuing any additional well permits.
Motion by Councilmember Cunningham seconded by Mayor Higginson to
Adopt Resolution No. 14-049 entitled "A Resolution of the City Council of the
City of Poway, California, Declaring a Level 2 Water Shortage Alert,
Consistent with Chapter 8.94 of the Poway Municipal Code, Establishing
Mandatory Water Conservation Measures;" and Authorize the transfer of
funds from the Public Works operating budget (401) and close-out of the
Water Treatment Plant Corrosion Repair Project (Project 1760) to the Water
Conservation Program (Fund 1167) to enhance current water conservation
programs and activities; and direct any other actions Council deems
appropriate. Motion carried unanimously.
9946
8 of 9 September 2, 2014 Item # 1.3
City of Poway — Minutes —August 5, 2014
5. WORKSHOP
5.1 None.
6. CITY MANAGER ITEMS
No report.
7. CITY ATTORNEY ITEMS
No report.
8. MAYOR AND CITY COUNCIL-INITIATED ITEMS
Councilmember Cunningham
8.1 "Hike, Bike and Ride across Poway" - (verbal report).
Councilmember Cunningham stated that he wo present his " " . Bike and Ride
across Poway" presentation at a future meeting. Hj/
Councilmember Cunningham announced that the Rotary Club of Poway-Scripps will be
launching the "Council Challenge" in an effort to have Councilmembers from
neighboring agencies participate ink%/e�,Poway Days 5K on September 6, 2014.
Councilmember Vaus
8.2 Water Saving Tips.
�i /7/
Councilmember Vaus en .® ged residents mo ,, tae shorter showers to save
water. If residents sj ,,; /f showers by four min es a day, they will save up to
4,000 gallons of w? !year.
Councilmember announ. d he had attended a dinner hosted by Camp
Pendleton.
Deputy s � , h — ' port.
j% /
Mayor Higginson sta / hat tate of the City address was easy to present this year
thanks to his colleague the tOncil and staff. He gave special acknowledgement to
Management Assistant David Richards who did a fabulous job assisting with the
presentation.
ice
ADJOURNME
The meeting was adjourned at 10:45 p.m.
Sheila R. Cobian, CMC
City Clerk
City of Poway, California
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9 of 9 September 2, 2014 Item # 1.3