Item 1.5 - Award of Bid for City Facilities Roofing 2014/2015; RFB 15-003Glt.; OF POIYgJ
City of Poway
COUNCIL AGENDA REPORT
COY IN THE C�V
DATE:
TO:
FROM:
INITIATED BY:
SUBJECT:
Summary:
September 2, 2014
APPROVED
P
APPROVED AS AMENDED
O
(SEE MINUTES)
DENIED
O
REMOVED
O
CONTINUED
RESOLUTION NO.
Honorable Mayor and Members of the City Council
Daniel Singer, City Manager�4_
Leah Browder, Director of Public Works%9
Pat Ryan, Public Works Operations Manager
Award of Bid for City Facilities Roofing 2014/2015, RFB 15-
003
A notice inviting bids for City Facilities Roofing 2014/2015 was duly advertised on July
17 and 24, 2014. Six companies attended a pre -bid meeting and site visits on July 23,
2014 and three bids were received and opened on August 6, 2014. Staff reviewed the
bids and determined the lowest responsive bidder to be J.P. Witherow Roofing
Company.
Recommended Action:
It is recommended that the City Council re- appropriate $109,320 in unexpended funds
to project account City Facilities Roofing Repair - 3500E, award the bid for City Facilities
Roofing 2014/2015, RFB 15 -003, to J.P. Witherow Roofing Company, and authorize the
City Manager to execute the necessary documents.
Background:
The roofing projects bid package (RFB 15 -003) included the re- roofing of nine City of
Poway buildings in various locations citywide. The total roof area for the nine buildings
is approximately 11,770 square feet. The project includes removal and replacement of
the roof material, fascia, flashing and sheathing including meeting Title 24 and proper
asbestos removal and handling as required.
Two types of roof materials being used on this project are 20 -year warranty
Composition Asphalt Shingles and 20 -year warranty Thermoplastic Polyolefin (TPO)
membrane. Asbestos testing performed by the City of Poway at various City facilities
indicates the presence of asbestos at two of the roofing project sites and test results
were included in the bid package. The roof at Camelback Pump Station tested positive
for 2% Chrysotile and the roof at Community Road Pump Station tested positive for 5%
Chrysotile. Additional information and abatement requirements were contained in the
Technical Specifications of the bid.
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Award of Bid for City Facilities Roofing 2014/2015, RFB 15 -003
September 2, 2014
Page 2
Findings:
Three bids were received and opened on August 6, 2014 and three were found to be
responsive to the requirements of the Request for Bids. The lowest responsive. bid was
received from J.P. Witherow Roofing Company for $74,299.00.
Bid results are as follows:
Due to the timing of the bid release and award of bid spanning fiscal years, it is also
necessary at this time to re- appropriate funding originally identified in the Fiscal Year
2013 -2014 budget for this project.
Fiscal Impact:
Council approval of staff recommendation authorizes the re- appropriation of $109,320 in
unexpended funds to project account City Facilities Roofing Repair - 3500E, originally
appropriated with adoption of the FY 2013 -14 budget (account 0105 - 4304).
Environmental Review:
This action is not subject to CEQA review.
Public Notification:
A copy of this report has been sent to J.P. Witherow Roofing Company.
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