Item 4.2 ADDITIONAL MATERIAL posted 09/16/14OF POIY�1
City of Poway
MEMORANDUM 01 '.IN. THEIBC�J��4y
ADDITIONAL MATERIAL
DATE: September 16, 2014
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Singer, City Manager /U-1d,
INITIATED BY: Robert J. Manis, Director of D velopment Services
Rich Whipple, City Plannero
Ashley Jones, Senior Management Analystf
SUBJECT: Approval of Consultant Agreement with MIG, Inc. for the Poway
Road Corridor Study (CIP #12009A)
After the agenda report and standard agreement (Attachment "A" to the agenda report)
were submitted for this agenda item, minor revisions were made to the agreement to
reflect the firm's legal name of Moore lacofano Goltsman, Incorporated. Although the
firm also refers to itself as MIG, Inc., that is not its legal name, and the agreement has
been updated accordingly. An updated version of the agreement is attached.
1 of 25 September 16, 2014 Item #4.2
CITY OF POWAY
STANDARD AGREEMENT FOR
CONTRACT SERVICES
This Agreement, entered into this 16th day of September, 2014, by and
between the CITY OF POWAY (hereinafter referred to as "City ") and MOORE
IACOFANO GOLTSMAN, INCORPORATED, a California corporation (hereinafter
referred to as "Contractor ").
RECITALS
WHEREAS, City desires to obtain the services of a private contractor to provide
planning, land use, and transportation consulting services for the Poway Road Corridor
Study project; and
WHEREAS, Contractor is a multidisciplinary firm that offers a full range of
services including streetscape design, neighborhood and corridor planning, and
community outreach and engagement, and possesses the necessary qualifications to
provide the required services; and
WHEREAS, City has authorized the preparation of an agreement to retain the
services of Contractor as hereinafter set forth.
NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY
RETAIN CONTRACTOR ON THE FOLLOWING TERMS AND CONDITIONS:
1. Scope of Services.
Contractor shall provide services as described in Exhibit "A" entitled
"Special Provisions" attached hereto and made a part hereof.
2. Compensation and Reimbursement.
City shall compensate and reimburse Contractor as provided in Exhibit "A"
entitled "Special Provisions" attached hereto and made a part hereof.
3. Term of Agreement.
The term of this Agreement shall be as described in Exhibit "A" entitled
"Special Provisions" attached hereto and made a part hereof.
4. Termination.
This Agreement may be terminated with or without cause by City.
Termination without cause shall be effective only upon 60 -day written notice to
2 of 25 1 September 16, 2014 Item #4.2
Contractor. During said 60 -day period Contractor shall perform all consulting services
in accordance with this Agreement. This Agreement may be terminated by City for
cause in the event of a material breach of this Agreement, misrepresentation by
Contractor in connection with the formation of this Agreement or the performance of
services, or the failure to perform services as directed by City. Termination for cause
shall be effected by delivery of written notice of termination to Contractor. Such
termination shall be effective upon delivery of said notice.
5. Confidential Relationship.
City may from time to time communicate to Contractor certain information
to enable Contractor to effectively perform the services. Contractor shall treat all such
information as confidential, whether or not so identified, and shall not disclose any part
thereof without the prior written consent of the City. Contractor shall limit the use and
circulation of such information, even within its own organization, to the extent necessary
to perform the services. The foregoing obligation of this Paragraph 5, however, shall
not apply to any part of the information that (i) has been disclosed in publicly available
sources of information; (ii) is, through no fault of Contractor, hereafter disclosed in
publicly available sources of information; (iii) is now in the possession of Contractor
without any obligation of confidentiality; or (iv) has been or is hereafter rightfully
disclosed to Contractor by a third party, but only to the extent that the use or disclosure
thereof has been or is rightfully authorized by that third party.
Contractor shall not disclose any reports, recommendations, conclusions
or other results of the services or the existence of the subject matter of this contract
Without the prior written consent of the City. In its performance hereunder, Contractor
shall comply with all legal obligations it may now or hereafter have respecting the
information or other property of any other person, firm or corporation.
6. Office Space and Clerical Support.
Contractor shall provide its own office space and clerical support at its
sole cost and expense.
7. Covenant Against Contingent Fees.
Contractor declares that it has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, that it has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other
consideration, contingent upon or resulting from the award or making of the Agreement.
For breach of violation of this warranty, City shall have the right to annul this Agreement
without liability, or, at its sole discretion, to deduct from the Agreement price or
consideration, or otherwise recover the full amount of such fee, commission,
percentage, brokerage fee, gift, or contingent fee.
3 of 25 2 September 16, 2014 Item #4.2
8. Ownership of Documents.
All memoranda, reports, plans, specifications, maps and other documents
prepared or obtained under the terms of this Agreement shall be the property of City
and shall be delivered to City by Contractor upon demand.
9. Conflict of Interest and Political Reform Act Obligations.
During the term of this Agreement Consultant shall not act as consultant
or perform services of any kind for any person or entity whose interests conflict in any
way with those of the City of Poway. Consultant shall at all times comply with the terms
of the Political Reform Act and the local conflict of interest ordinance. Consultant shall
immediately disqualify itself and shall not use its official position to influence in any way
any matter coming before the City in which the Consultant has a financial interest as
defined in Government Code Section 87103. Consultant represents that it has no
knowledge of any financial interests which would require it to disqualify itself from any
matter on which it might perform services for the City.
"Consultant" means an individual who, pursuant to a contract with a state
or local agency:
(A) Makes a governmental decision whether to:
1. Approve a rate, rule or regulation;
2. Adopt or enforce a law;
3. Issue, deny, suspend, or revoke any permit, license, application,
certificate, approval, order, or similar authorization or entitlement;
4. Authorize the City to enter into, modify, or renew a contract
provided it is the type of contract that requires City approval;
5. Grant City approval to a contract that requires City approval and to
which the City is a party, or to the specifications for such a contract;
6. Grant City approval to a plan, design, report, study, or similar item;
7. Adopt, or grant City approval of, policies, standards, or guidelines
for the City, or for any subdivision thereof; or
(B) Serves in a staff capacity with the City and in that capacity participates in
making a governmental decision as defined in Regulation 18702.2 or
performs the same or substantially all the same duties for the City that
would otherwise be performed by an individual holding a position specified
in the City's Conflict of Interest Code.
4 of 25 3 September 16, 2014 Item #4.2
DISCLOSURE DETERMINATION:
FX-1 1. Consultant/Contractor will not be "making a government decision"
or "serving in a staff capacity" as defined in Sections A and B
above. No disclosure required.
2. Consultant/Contractor will be "making a government decision" or
❑ "serving in a staff capacity" as defined in Sections A and B above.
As a result, Consultant/Contractor shall be required to file a
Statement of Economic Interest with the City Clerk of the City of
Poway in a timely manner as required by law.
Robert J. Manis, Director of Development Services
10. No Assignments.
Neither any part nor all of this Agreement may be assigned or
subcontracted, except as otherwise specifically provided herein, or to which City, in its
sole discretion, consents to in advance thereof in writing. Any assignment or
subcontracting in violation of this provision shall be void.
11. Maintenance of Records.
Contractor shall maintain all books, documents, papers, employee time
sheets, accounting records, and other evidence pertaining to costs incurred and shall
make such materials available at its office at all reasonable times during the contract
period and for three (3) years from the date of final payment under this Agreement, for
inspection by City and copies thereof shall be furnished, if requested.
12. Independent Contractor.
At all times during the term of this Agreement, Contractor shall be an
independent contractor and shall not be an employee of the City of Poway. City shall
have the right to control Contractor only insofar as the results of Contractor's services
rendered pursuant to this Agreement; however, City shall not have the right to control
the means by which Contractor accomplishes such services.
13. Licenses, Permits, Etc.
Contractor represents and declares to City that it has all licenses, permits,
qualifications, and approvals of whatever nature legally required to practice its
profession. Contractor represents and warrants to City that Contractor shall, at its sole
cost and expense,. keep in effect at all times during the term of this Agreement, any
license, permit, or approval, which is legally required for Contractor to practice its
profession.
5 of 25 4 September 16, 2014 Item #4.2
14. Contractor's Insurance.
Contractor shall provide insurance as set forth in Exhibit "A" entitled
"Special Provisions" attached hereto and made a part hereof.
15. Indemnification.
(a) For Claims (as defined herein) other than those alleged to arise from
Contractor's negligent performance of professional services, City and its respective
elected and appointed boards, officials, officers, agents, employees and volunteers
(individually and collectively, "Indemnitees ") shall have no liability to Contractor or any
other person for, and Contractor shall indemnify, protect and hold harmless Indemnitees
from and against, any and all liabilities, claims, actions, causes of action, proceedings,
suits, damages, judgments, liens, levies, costs and expenses, including reasonable
attorneys' fees and disbursements (collectively "Claims "), which Indemnitees may suffer
or incur or to which Indemnitees may become subject by reason of or arising out of any
injury to or death of any person(s), damage to property, loss of use of property,
economic loss or otherwise occurring as a result of Contractor's negligent performance
under this Agreement, or by the negligent or willful acts or omissions of Contractor, its
agents, officers, directors, sub - contractors or employees.
(b) For Claims alleged to arise from Contractor's negligent performance of
professional services, Indemnitees shall have no liability to Contractor or any other
person for, and Contractor shall indemnify and hold harmless Indemnitees from and
against, any and all Claims that Indemnitees may suffer or incur or to which
Indemnitees may become subject by reason of or arising out of any injury to or death of
any person(s), damage to property, loss of use of property, economic loss or otherwise
to the extent occurring as a result of Contractor's negligent performance of any
professional services under this Agreement, or by the negligent or willful acts or
omissions of Contractor, its agents, officers, directors, sub - contractors or employees,
committed in performing any of professional services under this Agreement. For Claims
alleged to arise from Contractor's professional services, Contractor's defense obligation
to Indemnitees shall include only the reimbursement of reasonable defense costs and
attorneys' fees to the extent caused by Contractor's negligence.
(c) The foregoing obligations of Contractor shall not apply to the extent that
the Claims arise from the sole negligence or willful misconduct of City or its elected and
appointed boards, officials, officers, agents, employees and volunteers.
(d) In any and all Claims against City by any employees of the Contractor,
anyone directly or indirectly employed by it or anyone for whose acts it may be liable,
the indemnification obligation under this Section 15 shall not be limited in any way by
any limitation on the amount or type of damages, compensation or benefits payable by
or for the Contractor under worker's compensation acts, disability benefit acts or other
employee benefit acts.
6 of 25 5 September 16, 2014 Item #4.2
16. Contractor Not an Agent.
Except as City may specify in writing, Contractor shall have no authority,
expressed or implied, to act on behalf of City in any capacity whatsoever as an agent.
Contractor shall have no authority, expressed or implied, pursuant to this Agreement to
bind City to any obligation whatsoever.
17. Personnel.
Contractor shall assign qualified and certified personnel to perform
requested services. The City shall have the right to review and disapprove personnel
for assignment to Poway projects.
City shall have the unrestricted right to order the removal of any person(s)
assigned by Contractor by giving oral or written notice to Contractor to such effect.
Contractor's personnel shall at all times comply with City's drug and
alcohol policies then in effect.
18. Notices.
Notices shall be given as described on Exhibit "A" entitled "Special
Provisions" attached hereto and made a part hereof.
19. Dispute Resolution.
In the event of a dispute between City and Contractor concerning the
terms of this Agreement or its performance, the parties agree to initially submit such
dispute to voluntary mediation before a mutually acceptable mediator prior to arbitration
or litigation. In the event that the subject of such action is compensation claimed by
Contractor in the event of termination, Contractor's damages shall be limited to
compensation for the 60 -day period for which Contractor would have been entitled to
receive compensation if terminated without cause. In the event of arbitration, each
party shall bear its own attorneys' fees and costs incurred. Any action to enforce or
interpret the terms or conditions of this Agreement shall be brought in the Superior
Court in San Diego County, Central Division. Contractor hereby waives any right to
remove any such action from San Diego County as is otherwise permitted by California
Code of Civil Procedure section 394.
20. Gender.
Whether referred to in the masculine, feminine, or as "it," "Contractor"
shall mean the individual or corporate contractor and any and all employees of
contractor providing services hereunder.
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21. Counterparts.
This Agreement (and any amendments) may be executed in multiple
counterparts, each of which shall be deemed an original, but all of which, together, shall
constitute one and the same instrument. Documents delivered by telephonic facsimile
transmission shall be valid and binding.
22. Entire Agreement.
This Agreement shall constitute the entire understanding between
Contractor and City relating to the terms and conditions of the services to be performed
by Contractor. No agreements, representations or promises made by either party,
whether oral or in writing, shall be of any force or effect unless it is in writing and
executed by the party to be bound thereby.
23. Pension Reform Act of 2013
At all times during the term of the Agreement with the City, no officer,
director, shareholder, member, partner, employee, or contractor, providing services to
the City, will be a "retired annuitant," under the City's retirement system, ineligible for
temporary employment under section 7522.56 of the California Government Code,
which was added as a part of the Pension Reform Act of 2013. For the purposes of this
statement a "retired annuitant' is a person retired from the California Public Employees'
Retirement System ( "CalPERS "). Any retired annuitant proposed to provide work on
behalf of the City must be eligible for appointment under the Pension Reform Act of
2013, and any other applicable laws, without any adverse financial impact to the City.
8 of 25 7 September 16, 2014 Item #4.2
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement
on the date first above written.
A
CITY OF POWAY
Daniel Singer, City Manager
ATTEST:
Sheila R. Cobian, CMC, City Clerk
APPROVED AS TO FORM:
In
Morgan L. Foley, City Attorney
MOORE IACOFANO GOLTSMAN,
INCORPORATED, a California
corporation
0
Daniel lacofano, Treasurer, CEO, CFO
9 of 25 8 September 16, 2014 Item #4.2
"SPECIAL PROVISIONS"
EXHIBIT "A"
A. Scope of Services.
Contractor shall provide all labor, materials, and equipment necessary for
planning, land use, and transportation consulting services as required by City for the
Poway Road Corridor Project, which shall include but not be limited to the scope of work
included as Exhibit "B ". All services provided by Contractor under this Agreement shall
be performed in accordance with all applicable federal, state and City regulations and
ordinances.
B. Compensation and Reimbursement.
City shall pay Contractor an amount not -to- exceed, three hundred fifty
thousand dollars ($350,000). Contractor's fee shall include and Contractor shall be
responsible for the payment of all federal, state and local taxes of any kind which are
attributable to the compensation received.
C. Term of Agreement.
This Agreement shall be effective from the period commencing September
16, 2014 and ending September 15, 2016, unless sooner terminated by City as
provided in the section of this Agreement entitled "Termination." This Agreement may
be extended one time for a period of one -year, upon approval of the City Manager and
Contractor. Upon expiration or termination of this Agreement, Contractor shall return to
City any and all equipment, documents or materials and all copies made thereof which
Contractor received from City or produced for City for the purposes of this Agreement.
D. Contractor's Insurance.
Coverages:
Contractor shall obtain and maintain during the life of this
Agreement all of the following insurance coverages:
(a) Comprehensive General Liability, including premises -
operations, products /completed, broad form property damage, and blanket contractual
liability with the following coverages: General Liability $1,000,000 Bodily Injury and
Property Damage combined each occurrence and $2,000,000 aggregate.
(b) Automobile Liability, including owned, hired, and non -owned
vehicles: $1,000,000 combined single limit.
10 of 25 9 September 16, 2014 Item #4.2
ATTACHMENT A
(c) Contractor shall obtain and maintain, during the life of the
Agreement, a policy of Professional Errors and Omissions Liability Insurance with policy
limits of not less than $1,000,000 combined single limits, per claim and annual
aggregate.
(d) Workers' Compensation insurance in statutory amount. All
of the endorsements which are required above shall be obtained for the policy of
Workers' Compensation insurance.
2. Endorsements:
Endorsements shall be obtained so that each policy contains the
following three provisions:
(a) Additional Insured. (Not required for Professional Errors and
Omissions Liability Insurance or Workers' Compensation.)
"City of Poway and its elected and appointed boards, officers,
agents, and employees are additional insureds with respect to this subject project and
contract with City."
(b) Notice.
"Said policy shall not terminate, nor shall it be canceled, until thirty
(30) days after written notice is given to City."
(c) Primary Coverage.
"The policy provides primary coverage to City and its elected and
appointed boards, officers, agents, and employees. It is not secondary or in any way
subordinate to any other insurance or coverage maintained by City."
3. Insurance Certificates:
Contractor shall provide City certificates of insurance showing the
insurance coverages described in the paragraphs above, in a form and content
approved by City, prior to beginning work under this Agreement.
E. Notices.
All notices, billings and payments hereunder shall be in writing and sent to
the following addresses:
To Development Services: To Contractor:
City of Poway Moore lacofano Goltsman, Inc.
Attn: Rich Whipple, City Planner Attn: Daniel lacofano, Treasurer
13325 Civic Center Drive 39655 th Avenue
Poway, CA 92064 San Diego, CA 92103
11 of 25 10 September 16, 2014 Item #4.2
EXHIBIT "B"
MOORE IACOFANO GOLTSMAN, INCORPORATED PROPOSAL FOR SERVICES
July 31, 2014
City of Poway
Poway Road Corridor Study
Scope of Work
Task 1 — Project Initiation, Existing Conditions Assessment and Project Management
Task 1.1: Kick -off Meeting and Corridor Tour
Following notification to proceed, MIG and key team members will meet with City staff to kick -off
the project. The kick -off meeting will include confirmation of final scope, schedule and fees;
identification of key milestones; review communications and project management protocols;
confirm the plan for community reengagement, including creation of project website on City's
website; verify City responsibilities; confirm transfer of previous and current relevant studies
(digitally and hard copy); and conduct a driving and a 4 -hour driving /walking tour of the Poway
Road Corridor Study area. MIG will prepare meeting agenda, meeting notes, tour itinerary and
photographic documentation of tour.
Deliverables:
• Meeting agenda
• Team directory
• Meeting minutes
• Photographic survey of existing conditions
Task 1.2: Review Existing Land Use Conditions and Planning Context
MIG will conduct an inventory and review of all relevant planning documents including but not
limited to the following:
• Poway Municipal Code (April 2014)
• Poway Comprehensive Sign Regulations (included in Municipal Code)
• SANDAG Smart Growth Map and Site Descriptions (January 2012)
• City of Poway Transportation Master Element (March 2010)
• Landscape Design Manual (January 2010)
• Town Center and Community Park Concepts (May and June 2007)
• City Council Reports on Town Center (June and October 2007)
• Poway Community Park Study (October 2007)
• Town Center Streetscape Standards (1998)
• Poway Road Specific Plan (May 1996)
MIG will evaluate all recommendations and guidelines contained in these documents, including
an evaluation of existing development, architectural and landscape criteria for the Corridor. MIG
will prepare a summary of the key planning and design criteria for review with City staff.
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Deliverables:
Summary report with annotated map(s) of existing land use conditions and planning
context
Task 1.3 Review Existing Mobility Conditions
1.3.1 Field Investigations
Chen Ryan Associates will conduct field reviews to document information necessary to
complete the various types of multi -modal analysis, including bicycle network development,
pedestrian improvements, transit integration, and traffic operations analysis. While street
system analyses are based on facility operations, multi -modal LOS (MMLOS) for pedestrian,
transit, auto, and bicycle facilities is evaluated based on the user's perception of the quality of
the environment or systems while using these modes. Harsh conditions, noise, lack of shading,
high winds, lack of lighting, lack of amenities, lack of buffers between vehicles and the
walking /cycling environments, lack of transit services, and adjacent land uses will be recorded.
Examples of information to be recorded during field reviews include the following:
• ROW widths
• Number of lanes and posted speeds
• Traffic volumes
• Traffic controls
• Transit ridership and service frequencies
• Reliability of transit service
• Transit stop amenities
• Location of on- street parking and street furniture
• Pedestrian deficiencies such as missing curb ramps, obstructions, and sidewalk gaps
• Pavement condition
• Existing bicycle facilities
• Barrier /obstructions to cyclists and pedestrians
In preparation for the field reviews, all data available from the City of Poway from previous
studies and plans will be assembled and mapped. Previous data will be updated through the
field reviews, or documented anew where previous data does not exist. Relevant previous data
includes recent aerial photography and shapefiles reflecting existing street pavement widths,
right -of -way widths, and existing bicycle and pedestrian facilities such as bike lanes and
sidewalks, and shared use paths. Other critical information includes bicycle, pedestrian and
transit projects that are planned, proposed, currently underway, or recently completed within the
project study area. Based on field investigations and available data, Chen Ryan Associates will
prepare GIS base maps depicting the existing mobility systems along the Poway Road corridor.
1.3.2 Safety Analysis
Chen Ryan Associates will evaluate available collision data for the project study area. Bicycle,
pedestrian, vehicle - related collisions (injuries and fatalities), as well as collisions near transit
stations will be collected for the past three years, and mapped so that locations with relatively
high numbers of incidents can be identified. Information derived from this analysis will be used
to identify specific locations needing improvements. Chen Ryan Associates will also conduct a
review of current bicycle and pedestrian awareness and educational programs being offered to
City of Poway residents and employees, and compare these with similar jurisdictions across the
US. We will conduct a best - practices review of active transportation awareness and educational
13 of 25 12 September 16, 2014 Item #4.2
programs as part of this task, to inform not only the safety analysis, but also the final plan
program recommendations.
1.3.3 Mobility Analysis
In addition to the traditional roadway and intersection operational analysis, Chen Ryan
Associates also proposes to conduct a series of multi -modal assessments along the Poway
Road corridor providing quantitative metrics that define the attractiveness, usability, connectivity
and safety of the bicycle, pedestrian, transit, and auto environment along Poway Road.
Potential multi -modal analyses include the following:
• Roadway LOS
• Intersection LOS (HCM 2010)
• Corridor Auto Travel Speeds and Travel Times
• Community Walk Audits
• Pedestrian Propensity Modeling
• Bike Propensity Modeling
• Bicycle Demand Modeling
• Transit Capacity Analysis
• Transit Station Amenities vs Ridership
• Transit vs. Auto Travel Comparison (Time and Cost)
• Transit Service Reliability
Chen Ryan Associates can also conduct multi -modal level of service ( MMLOS) analysis along
the Poway Road corridor for all modes of travel. The methodology to be employed was
developed under the National Cooperative Highway Research Program (NCHRP) Project 3 -70,
Multimodal Level of Service for Urban Streets, and included in Highway Capacity Manual 2010
(HCM 2010). This method evaluates, by mode, the feel, comfort, accessibility and safety of an
urban street based upon the design, control and operations of the roadway. Chen Ryan
Associates has performed and perfected the MMLOS analysis on a number of corridor studies
and mobility /circulation plan updates. We have developed systematic ways to efficiently handle
this data intensive, yet very informative, analysis.
Together with the safety analysis, Chen Ryan Associates will develop conceptualized mobility
needs to reflect areas of high demand and high deficiency.
1.3.4 Existing and Future Bicycle and Walking Demands
Chen Ryan Associates will develop estimates of current daily bicycle and walking trips by
roadway segment using peak period counts (collected as part of this planning process) and
adjustment factors developed by the San Diego State University's Active Transportation
Research program, which is currently collecting continuous, automated bicycle and walking
counts at various locations across the county. Understanding current and future cycling and
pedestrian demands informs network development, is useful for before -after studies, and can be
used in grant applications to obtain future construction funding.
1.3.5 Existing Conditions Report
Chen Ryan Associates will document all information collected during the previous subtasks
related to transportation infrastructure, travel behaviors, safety, and potential benefits from
walking and cycling. This information will be critically assessed to call out key opportunities and
constraints that, along with community and stakeholder input, will begin to provide a foundation
for making recommendations related to future network alternatives, programs and policies.
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Deliverables:
• Mobility and Transportation - Existing Conditions Assessment
Task 1.4 Market Potential Overview
Keyser Marston Associates (KMA) will participate in the kick -off meeting with City staff and the
consultant team to review the work program and schedule; collect background data, reports,
and maps; and identify additional information needs. We will tour the Corridor and surrounding
market area. We will also seek City input regarding potential contacts with potential real estate
and business stakeholders.
KMA will review key demographic and economic trends in the Poway trade area, including
population, households, household income, and employment. We will draw information from the
U.S. Census, SANDAG, and data profiling sources such as Nielsen Site Reports.
KMA will evaluate current and projected market supply and demand conditions, and competitive
position for four (4) major land use categories within the City: retail /restaurant, multi - family
residential; office; and lodging. This evaluation will rely on industry data sources such as
Costar Group, Inc., LoopNet Inc., and real estate brokers. KMA will also interview selected
developers, brokers, and /or business owners to better understand market opportunities and
development potential in the Corridor.
KMA will summarize the principal assets and constraints affecting development potential for
each land use category within the Corridor. We will identify catalytic development opportunities
that are likely to stimulate economic development activity within the Corridor.
For the Town Center area specifically, KMA will provide recommendations in terms of potential
land uses, building and parking configurations, and tenant types. Our recommendations will
consider the existing land use pattern in the area, particularly the parcels that the City will be
selling in its capacity as the Successor Agency for the Former Redevelopment Agency pursuant
to its Long Range Property Management Plan. We will also assess the potential to include
affordable housing as a component within a larger, mixed -use district.
Deliverables:
• Memorandum Report
Task 1.5: Ongoing Coordination and Project Management
MIG proposes the following recurrent meetings to effectively management scope, schedule and
fees:
1. Weekly - Weekly phone calls to check in on project progress and discuss key
issues.
2. Monthly - Monthly team meetings in Poway that will include Rick Barrett, MIG's
proposed project manager, the City's project manager, and key MIG team
members and City staff as needed.
3. Status Reports — MIG will also prepare a brief status report to be submitted with
each month's invoice that summarizes completed work, current activities and
upcoming tasks.
In addition, MIG will provide overall project management including stringent management of the
final scope, schedule and fees over the duration of the project. MIG will conduct internal MIG
team meetings with the consultant team to coordinate work activities and will also review and
approve subconsultant invoices
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Deliverables:
• Agenda and meeting notes for monthly meetings
• Periodic update of schedule and budget
Task 2 — Public and Stakeholder Outreach
Task 2.1: Ad -Hoc Committee Meeting #1
MIG and City staff will identify a list of individuals and group representatives to participate on the
Ad -Hoc Committee. This leadership group will serve in an advisory capacity and provide
feedback to the project team at key points in process. Participants likely will include City
department heads and other executive staff, but could also include key community partners who
may have a role in implementing the plan in future months and years. The purpose of Meeting
#1 will be to review the planning process; discuss desired outcomes; and advise on the Existing
Conditions Assessment. MIG will be responsible for facilitating the three -hour meeting, and for
recording discussions, questions and answers using "facilitation graphics" on a large
wallgraphic. MIG will summarize the workshop findings in a concise memorandum, including a
photo- reduction image of the wallgraphic.
Deliverables:
• Meeting materials, including handouts, presentation and recording materials
• Summary memorandum of key findings from the meeting, including photo- reduction
of the wallgraphic
Task 2.2: Ad -Hoc Committee Meeting #2
MIG and City staff will convene Ad -Hoc Committee Meeting #2 to review the Existing Conditions
Assessment and advise on the emerging planning framework. MIG will prepare and produce
mapping, handouts, and presentation materials. MIG will be responsible for facilitating the
three -hour meeting, and for recording discussions, questions and answers using "facilitation
graphics" on a large wallgraphic. MIG will summarize the meeting findings in a concise
memorandum, including a photo- reduction image of the wallgraphic.
Deliverables:
• Meeting materials, including handouts, presentation and recording materials
• Summary memorandum of key findings from the meeting, including photo- reduction
of the wallgraphic
Task 2.3: Community Workshop #1
MIG will design, prepare materials, and serve as primary facilitators of Community Workshop
#1. The purpose of the workshop is to review the purpose and planning process; review the
project background and plan area history; and present preliminary findings of existing conditions
and planning context. These data will inform a facilitated and interactive workshop with
participants that will focus on identifying Corridor goals, developing a planning framework, and
defining key items for concepts and alternatives to be developed. The format of the workshop
could include a combination of facilitated large and small group discussions, as well as review of
display materials in an open house format. MIG will prepare and produce base mapping,
display materials, and a presentation. MIG will provide up to three (3) staff members at the
workshop. City staff will be responsible for securing workshop locations, printing and mailing
announcements, and providing refreshments. MIG will summarize the outcomes of the
workshop in a concise summary report, including photo- reductions of the wallgraphics.
16 of 25 15 September 16, 2014 Item #4.2
Deliverables:
Workshop materials, including agendas, presentation graphics, wallgraphics,
posters, and comment cards
Workshop summary report, including photo- reduced wallgraphics
Task 2.4: City Council Workshop #1
MIG will update City Council regarding the Existing Conditions Assessment and solicit Council
guidance regarding concepts and alternatives for the Corridor.
Deliverables:
• Workshop presentation
Task 2.5: Ad -Hoc Committee Meeting #3
MIG and City staff will convene Ad -Hoc Committee Meeting #3 to review the input from
Community Workshop #1; refine the planning framework; and discuss Corridor alternatives.
MIG will prepare and produce mapping, handouts, and presentation materials. MIG will be
responsible for facilitating the three -hour meeting, and for recording discussions, questions and
answers using "facilitation graphics" on a large wallgraphic. MIG will summarize the meeting
findings in a concise memorandum, including a photo- reduction image of the wallgraphic.
Deliverables:
• Meeting materials, including handouts, presentation and recording materials
• Summary memorandum of key findings from the meeting, including photo- reduction
of the wallgraphic
Task 2.6: Ad -Hoc Committee Meeting #4
MIG and City staff will convene Ad -Hoc Committee Meeting #4 to review and discuss the
emerging Corridor alternatives. MIG will prepare and produce mapping, handouts, and
presentation materials. MIG will be responsible for facilitating the three -hour meeting, and for
recording discussions, questions and answers using "facilitation graphics" on a large
wallgraphic. MIG will summarize the meeting findings in a concise memorandum, including a
photo- reduction image of the wallgraphic.
Deliverables:
• Meeting materials, including handouts, presentation and recording materials
• Summary memorandum of key findings from the meeting, including photo- reduction
of the wallgraphic
Task 2.7: Ad -Hoc Committee Meeting #5
MIG and City staff will convene Ad -Hoc Committee Meeting #5 to review the alternatives
analysis and discuss draft recommendations. MIG will prepare and produce mapping,
handouts, and presentation materials. MIG will be responsible for facilitating the three -hour
meeting, and for recording discussions, questions and answers using "facilitation graphics" on a
large wallgraphic. MIG will summarize the meeting findings in a concise memorandum,
including a photo- reduction image of the wallgraphic.
Deliverables:
• Meeting materials, including handouts, presentation and recording materials
• Summary memorandum of key findings from the meeting, including photo- reduction
of the wallgraphic
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Task 2.8: Community Workshop #2
MIG will design, prepare materials, and serve as primary facilitators of Community Workshop
#2. The purpose of the workshop is to review the planning process outcomes to date; the draft
planning framework; and the emerging concept plan and recommendations. These data will
inform a facilitated and interactive workshop with participants that will focus on refining the
concept plan and recommendations. The format of the workshop will include facilitated small
group discussions focused on the draft concept plan. MIG will provide mapping, display
materials, and a presentation. MIG will provide up to three (3) staff members at the workshop.
City staff will be responsible for securing the workshop location, printing and mailing
announcements, and providing refreshments. MIG will summarize the outcomes of the
workshop in a concise summary report, including photo- reductions of the wallgraphics.
Deliverables:
• Workshop materials, including agendas, presentation graphics, wallgraphics,
posters, and comment cards
• Workshop summary report, including photo- reduced wallgraphics
Task 2.9: City Council Workshop #2
MIG will update City Council regarding the Corridor Study and present draft recommendations
for Council discussion and input.
Deliverables:
• Workshop presentation
Task 2.10: Ad -Hoc Committee Meeting #6
MIG and City staff will convene Ad -Hoc Committee Meeting #6 to review the input from
Community Workshop #2, and refine the concept plan and recommendations. MIG will prepare
and produce mapping, handouts, and presentation materials. MIG will be responsible for
facilitating the three -hour meeting, and for recording discussions, questions and answers using
"facilitation graphics" on a large wallgraphic. MIG will summarize the meeting findings in a
concise memorandum, including a photo- reduction image of the wallgraphic.
Deliverables:
Meeting materials, including handouts, presentation and recording materials
Summary memorandum of key findings from the meeting, including photo- reduction
of the wallgraphic
Task 2.11: Ad -Hoc Committee Meeting #7
MIG and City staff will convene Ad -Hoc Committee Meeting #7 to review the draft Corridor
Study Documents. MIG will prepare and produce mapping, handouts, and presentation
materials. MIG will be responsible for facilitating the three -hour meeting, and for recording
discussions, questions and answers using "facilitation graphics" on a large wallgraphic. MIG will
summarize the meeting findings in a concise memorandum, including a photo- reduction image
of the wallgraphic.
Deliverables:
• Meeting materials, including handouts, presentation and recording materials
• Summary memorandum of key findings from the meeting, including photo- reduction
of the wallgraphic
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Task 2.12: Ad -Hoc Committee Meeting #8
MIG and City staff will convene Ad -Hoc Committee Meeting #8 to review the Corridor concept
and study documents in light of CEQA tasks. MIG will prepare and produce mapping, handouts,
and presentation materials. MIG will be responsible for facilitating the three -hour meeting, and
for recording discussions, questions and answers using "facilitation graphics" on a large
wallgraphic. MIG will summarize the meeting findings in a concise memorandum, including a
photo- reduction image of the wallgraphic.
Deliverables:
• Meeting materials, including handouts, presentation and recording materials
• Summary memorandum of key findings from the meeting, including photo- reduction
of the wallgraphic
Task 2.13: City Council Adoption Hearing
MIG will work with the City of Poway to prepare and present the final documents for City Council
approval. This includes the following documents:
• Poway Road Corridor Study Report
• Poway Road Specific Plan Amendment
• Complete Streets Report
• Market/Economic Analysis Report
• Initial Study Checklist and Negative Declaration
Final documents will be submitted and agendized with the City Council consistent with the City's
agenda schedule policy. MIG will prepare a PowerPoint that summarizes the above final reports
and will lead the presentation to City Council with City of Poway planning staff. Following City
Council approval, MIG will submit five (5) full size hard copies of the above final documents
including maps and graphics.
Deliverables:
• PowerPoint summary of final reports
• Presentation to City Council
Task 3 — Preliminary Corridor Concepts
Task 3.1: Corridor Vision and Planning Framework
During this initial but important task, MIG will work closely with City staff and the planning team
to confirm the vision and long -term design objectives for the Poway Road corridor. Previous
documents from the City of Poway have identified a variety of "vision statements ". This initial
task will identify criteria and metrics for success that will be used to compare and evaluate
planning, mobility and development alternatives in the subsequent tasks. Feedback garnered
from the community engagement and key stakeholder interactions prior to this task is very
important and will be used to inform, discuss and verify the corridor vision.
Currently, the City has identified over 24 "vision statements" for the corridor. Our mission will be
to not only verify and confirm, but to simplify, categorize and prioritize the vision statements.
Also during this task, the MIG team will work with City staff to identify potential districts within
the corridor that in themselves may have unique design objectives. Recommended categories
for vision statements and objectives are:
• Planning
• Mobility
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• Development
• Implementation
Examples of planning objectives and criteria that may be developed specific to Poway Road
include:
• Enhanced and safer pedestrian and bicycle mobility (i.e. wider sidewalks, Class I or II
bike lanes, etc.).
• Improved pedestrian and bicycle connectivity from corridor north and south to adjacent
neighborhoods and open space.
• Encourage biking and walking within the corridor.
• Create a sense of place and a strong central gathering place.
• Creation of new gateways, districts and identity branding within the corridor.
• Strengthen quality of aesthetics and sense of place.
• Respect and celebrate Poway's culture and history.
• Connectivity to schools and parks.
• Be innovative but practical.
• Reduce traffic congestion, improve air quality.
The corridor vision and planning framework will be documented in a single memorandum to the
City with graphics illustrating districts and linkages.
Deliverables:
• Identification of corridor districts
• Verification of planning criteria, design objectives and overall vision for the corridor.
Task 3.2: Land Use Concepts
MIG will develop up to three planning alternatives for the Poway Road corridor. The alternatives
will strive to meet the planning objectives and criteria identified in Task 3.1.
Some examples of criteria for development and comparison of the alternatives include:
• Can it be implemented under a negative declaration level of environmental clearance?
• Is it buildable?
• Is it practical and affordable?
• Order of magnitude costs?
• Impacts to local businesses on the corridor?
• Can it be implemented in phases?
• Does it result in (almost) shovel -ready projects?
• Does it create community with fully integrated new housing?
In addition, MIG will create an evaluation matrix that will be used to judge and compare the
three alternatives. The matrix will identify the corridor alternatives (up to three) on one side of
the matrix and the criteria across the other side of the matrix. A numerical ranking system will be
used to compare the alternatives and facilitate a discussion and identification of preferred plan
(or more likely a hybrid of the three alternatives).
Deliverables:
• Development of three corridor planning alternatives for evaluation by City staff,
community and the MIG team.
20 of 25 19 September 16, 2014 Item #4.2
• Criteria for comparison of alternatives.
• Evaluation matrix.
• Description of key distinctions between the alternatives.
• Description of preferred plan or hybrid plan.
Task 3.3: Mobility Alternatives and Analyses
3.3.1 Alternatives
Chen Ryan Associates is very much in tune with the emerging practice of smart growth mobility,
including complete streets and context sensitive design, integrated transportation and land use
planning, traffic calming, mixed use trip generation, climate change analysis, and smart parking
strategies. We will ensure consideration of all emerging smart growth related strategies to
enhancing multi -modal connectivity and study area mobility.
Based on the transportation needs identified in the existing conditions report, industry best
practices and strategies, and in conjunction with City staff, Chen Ryan Associates will develop
up to three (3) roadway network alternatives for the Poway Road corridor that correspond to the
planning and land use alternatives identified in Task 3.2. The goal of each alternative will be to
provide an adequate balance between the four main modes of travel (Auto, Pedestrian, Bicycle
and Transit) and ultimately enhance travel throughout the Poway Road corridor.
3.3.2 Model Update /Calibration
Chen Ryan Associates has extensive experience in working with SANDAG to properly validate
and calibrate the Series 12 Transportation Model for General Plan, Community Plan and Master
Plan projects. Using this experience, Chen Ryan Associates will work with SANDAG and City
staff to properly calibrate and validate the Series 12 base year model. This effort will include but
is not limited to the verification and update of roadway classifications, intersection and roadway
segment lane configurations, traffic controls, transit routes, refinements to traffic analysis zones
(TAZs), speed limits, and land use inputs.
3.3.3 Future Travel Forecasts
Once the base year model has been calibrated, we will work with City staff and SANDAG to
ensure that the City's currently adopted land use plan is properly coded in the future forecast
model (Year 2035). Chen Ryan will also assist SANDAG in developing future year Series 12
model runs for all three (3) mobility network alternatives. In addition to the three alternative
scenario model runs, Chen Ryan Associates will conduct up to four (4) select link/zone analyses
that will help determine traffic, origin- destination, and mode share patterns within the City, as
well as VMT information.
3.3.4 Roadway System Alternative Analysis
Chen Ryan Associates will provide LOS analysis for the Poway Road corridor for each of the
three (3) mobility network alternatives. This analysis will be based on the LOS calculations and
outputs from the SANDAG Series 12 Transportation Model. Chen Ryan Associates will prepare
a graphic noting any projected vehicular traffic deficiencies within the project study area for City
staff review.
3.3.5 Preferred Plan Future Conditions Analysis
Based on input from City staff and community members, as well as the transportation forecast
outputs, the preferred network alternative will be identified and carried forward. To verify that
the preferred plan alternative fits within the City's vision, the following analyses will be
conducted:
21 of 25 20 September 16, 2014 Item #4.2
• Daily Roadway LOS Traffic Operations;
• Peak Hour Intersection Operations; and
• Multi -Modal Corridor Assessment.
3.3.6 Active Transportation Benefits
Chen Ryan Associates proposes employing a cutting -edge peer- reviewed active transportation
(walking and biking) impacts sketch -tool to quantify benefits of proposed pedestrian and bicycle
infrastructure. Understanding these benefits and communicating them to business owner,
agency staff and other stakeholders will be a key to achieving an innovative plan that
recommends something other than business -as -usual improvements.
The active transportation facility benefit estimation methodology is based on peer- reviewed
research, in particular the Transit Cooperative Research Program (TCRP) Report 95 chapter on
pedestrian and cyclist responses to transportation system changes. Based on these
methodologies, Chen Ryan Associates will estimate the following key factors resulting from
travel behavior changes associated with new bicycle facility:
• Reduction in vehicle miles traveled;
• Household vehicle operating cost savings;
• Reduction in greenhouse gas emissions;
• Value of reduction in criteria pollutant emissions; and
• Value of health benefits due to increased physical activity.
Task 3.3 Deliverables
• Technical memo of model calibration process;
• Plots of final model results;
• Future Roadway analysis and LOS Mapping;
• Draft and final analysis results and interpretation;
• Electronic files of any final analyses conducted with software programs;
• Assessment report on future conditions;
• Maps illustrating transportation infrastructure deficiencies and levels of service;
• Maps illustrating pedestrian and bicycle activities;
• Task 3.3.1 Deliverables:
0 9 — 12 cross - sections (3 - 4 per alternative) at various points along Poway Road;
0 9 — 12 photo simulations (3 - 4 per alternative) at various points along Poway
Road; and
0 9 —12 conceptual diagrams (plan view) of specific improvement projects along
Poway Road (500 -750 foot section at 100 scale)
Task 3.4: Potential Economic Benefits
KMA will prepare an economic benefit assessment for the Corridor under two potential future
development scenarios. The first scenario will assume build -out of the Corridor in accordance
with the existing Specific Plan, based on incremental land use tabulations to be provided by the
City. The second scenario will consider an alternative land use mix reflecting potential changes
in land use designations /zoning classifications based on recent and anticipated market trends.
This scenario will be formulated in collaboration with the City and the consultant team. For each
scenario, KMA will profile conditions at build -out in terms of: commercial building area,
residential units, employment, population, assessed valuation, property tax, sales tax, total
economic output, and other economic parameters as appropriate.
22 of 25 21 September 16, 2014 Item #4.2
KMA will compare the Corridor to similar corridors in San Diego County and elsewhere where
catalytic public improvements and private developments have contributed to their
transformation. To the extent possible, KMA will identify similar economic metrics for the case
study corridors.
Task 4 — Prepare Poway Road Corridor Study Documents
Task 4.1: Draft and Final Poway Road Corridor Study Report
The previous task, Task 3 — Preliminary Corridor Concepts, will result in the description of a
preferred plan for urban design, mobility and land uses. Task 4.1 will create the draft and final
report that describes the project both in narrative and with graphics. It will serve as Executive
Summary of the entire process and will include identification of next steps for implementation.
Chapter and section titles within the report are anticipated to include but not be limited to the
following:
• Summary of existing physical, mobility and economic /market conditions;
• Summary of community engagement process and findings;
• Overview of considered planning alternatives;
• Description of preferred plan including:
• Land uses;
• Mobility — pedestrian, bike and automobile;
• Development types and patterns;
• Districts and branding;
• Concepts and plant palette for corridor landscape, including street trees;
• Concepts for wayfinding, lighting and street furniture;
• Order of magnitude estimates of probable cost of construction for public realm
improvements; and
• Implementation and identification of next steps.
The report will feature extensive use of 3 -D simulations and freehand graphics including street
sections, section perspectives, street view simulations, and bird's eye views of proposed
developments (up to four graphics per category or approximately 16 to 18 full page graphics),
as well as photographs of built projects to help illustrate the preferred concepts. The report is
anticipated to be 60 to 80 pages in length including graphics and photographs. MIG will prepare
an administrative draft for City review (one set of consolidated comments from the City) and a
second draft that incorporates City comments. A final report will be prepared for hard copy and
digital submission, and will be useable for posting on project link on City's website.
Deliverables:
• Administrative Draft, Draft, and Final Poway Road Corridor Study Report
Task 4.2: Draft and Final Poway Road Specific Plan Amendment
For the specific plan amendment, MIG will prepare an inventory of all existing land uses as well
as evaluations of current development, architectural and landscape criteria. MIG will also
provide a detailed assessment of the Town Center Concept and provide recommendations for
modifications under the guidelines of a specific plan amendment. In addition, utilizing input from
KMA, MIG will prepare an evaluation and recommendations for affordable housing and mixed
use development in the Town Center.
23 of 25 22 September 16, 2014 Item #4.2
The key component of the specific plan amendment will be concise recommendations for and
strategies for implementation for the planning and design recommendations of the corridor, as
well as recommendations on potential land use changes and zoning regulation amendments.
Deliverables:
• Administrative Draft, Draft, and Final Poway Road Specific Plan Amendment, which
will include:
• Land Use;
• Zoning (Development Criteria);
• Town Center Concept Recommendations; and
• Design Alternatives.
Task 4.3: Compete Streets Report and Impact Analysis
Chen Ryan Associates will summarize the results of the previous tasks into a single Complete
Streets report. During the development of the report, Chen Ryan Associates will coordinate
with SANDAG staff to ensure that the report meets both regional and State guidelines. The
Complete Streets report will also include a traffic impact analysis that will evaluate and identify
the transportation related impacts associated with the project's Preferred Plan conditions.
Deliverables:
• Administrative Draft Complete Streets Report;
• Draft Complete Streets Report; and
• Final Complete Street Report.
Task 4.4: Draft and Final Market Implementation Strategy
To stimulate new development consistent with the preferred land use option will necessitate the
active participation of many players and interests. KMA will prepare recommendations
regarding key action steps, priority projects, responsible parties, phasing, and prerequisites for
development. Where possible, we will also identify potential funding sources and mechanisms
available to implement the preferred land use option.
Deliverables:
• Administrative Draft, Draft, and Final Market Implementation Strategy Report
Task 5 — CEQA Review
Task 5.1: Initial Study
This proposal assumes that the Initial Study will support adoption of a (Mitigated) Negative
Declaration. We also assume that suitable electronic and printed base maps along with any
additional information and clarifications concerning the specific operational characteristics of the
project will be readily available from the applicant, if they have not already been provided. It is
further assumed that sufficient information concerning the local water, sewer, and storm
drainage systems and local public services can be provided by City Staff in response to our
inquiries.
MIG will coordinate with the City to confirm and refine the project description. We will then
prepare a fully annotated Initial Study checklist, with explanatory responses to the 80+
questions, sufficient to analyze the environmental effects of the project. Copies of the
completed Initial Study will be submitted for review and comment by City staff. Please note that
24 of 25 23 September 16, 2014 Item #4.2
any changes to the project after completion of the project description could require schedule
and budget adjustments to incorporate the changes into the Initial Study.
Deliverables:
5 Copies of Administrative Draft Initial Study and (Mitigated) Negative Declaration;
and;
5 Copies of Public Review Initial Study and (Mitigated) Negative Declaration.
Task 5.2: Public Review
MIG will circulate the Initial Study to public agencies, special interest groups, and the City's
standard distribution list for the minimum 20 -day review period, if requested. MIG will also
prepare the Notice of Intent (NOI) for publication in the local newspaper and transmittal with the
Draft IS /MND, and for distribution to surrounding property owners, if requested.
At the conclusion of the public review and comment period, MIG will prepare written responses
to comments concerning the adequacy of the environmental impact analysis, if necessary.
Individual responses would be at the discretion of the City. If minor revisions, corrections, or
clarifications to the IS are warranted, we would make those changes and compile a Final Initial
Study for adoption by the City's decision - makers. We would also prepare a Mitigation
Monitoring and Reporting Program, pursuant to Section 15097 of the CEQA Guidelines.
Deliverables:
• 1 Copy of Notice of Intent; and
• 5 Copies of Final Initial Study and (Mitigated) Negative Declaration.
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