Item 1.6 - Rejection of Proposal for Trucking and Operator Services; RFP 15-009APPROVED
OF pOW9! APPROVED AS AMENDED O
(SEE MINUTES)
DENIED 0
City ®f Poway REMOVED O
p� 1 p' REPORT
® CONTINUED
`" THE CoJ� COUNCIL AGENDA PORT__. _RESOLUTIONNO..__. -•-
DATE: December 2, 2014
TO: Honorable, Mayor and Members of the City Council
FROM: Daniel Singer, City Manager W
INITIATED BY: Jim Howell, Interim Director of Public Works- -
Michael Obermiller, P.E., Assistant Director of Public rks
Eric Heidemann, Public Works Operations Manager ''
SUBJECT: Rejection of Proposal for Trucking and Operator Services,
RFP 15 -009
Summary:
A notice inviting proposals for Trucking and Operator Services was duly advertised on
October 16 and 23, 2014. One proposal was received.from Kissinger & Herring, Inc.
dba Kissinger Trucking & EQ. The proposal was deemed non - responsive as the vendor
could only provide trucks older than 10 years, which didn't meet the requirements of the
proposal. At this time, staff is not selecting a vendor but instead recommending the
technical specifications be revised and the proposal re- advertised.
Recommended Action:
It is recommended that the City Council reject the proposal for Trucking and Operator
Services, RFP 15 -009, and authorize staff to issue a new Proposal for Trucking and
Operator Services.
Background:
This Contract is to perform trucking services to include hauling asphalt grindings, dirt,
rock and other various materials to locations identified by the City to assist in Public
Works maintenance operation activities.
Findings:
On November 5, 2014, one proposal was received from Kissinger & Herring, Inc. dba
Kissinger Trucking & EQ., but was deemed non - responsive due to the age of the
trucking fleet available through the Company. Staff plans to re- evaluate the criteria in
the proposal and re- advertise for this service with modified specifications related to the
trucks, their age and condition.
Fiscal Impact:
Sufficient funds for an award of a Contract are budgeted in the 0411 -4320A budget for
Fiscal Year 2014/2015 with a not to exceed $65,000 in each of the years in the first term
of the contract.
1 of 2 December 2, 2014 Item # � •6
Rejection of Proposal for Trucking and Operator Services, RFP 15 -009
December 2, 2014
Page 2
Environmental Review:
This action is not subject to CEQA review.
Public Notification:
A copy of this report has been sent to Kissinger & Herring, Inc. dba Kissinger Trucking
& EQ.
2 of 2 December 2, 2014 Item #6