Res P-02-34
RESOLUTION NO. P-02-34
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF POWAY, CALIFORNIA
APPROVING CONDITIONAL USE PERMIT 02-07 AND
DEVELOPMENT REVIEW 02-07 FOR A 50,400-SQUARE-FOOT CITY OFFICE
BUILDING AND 5,900-SQUARE-FOOT CITY COUNCIL CHAMBERS
AND RESCINDING RESOLUTION NO. P-90-12
ASSESSOR'S PARCEL NUMBER 317-474-7, 8, AND 9
WHEREAS, Conditional Use Permit 02-07 and Development Review 02-07 were
submitted by the City of Poway, applicant, to construct a 50,400-square-foot City Office
Building and 5,900-square-foot City Council Chambers at 13325 Civic Center Drive within
the Public Facilities (PF) zone and the Town Center District of the Poway Road Specific
Plan area, and
WHEREAS, on June 25,2002, the City Council held a duly a vertised public hearing
to solicit comments from the public, both pro and con, relative to t is application,
NOW, THEREFORE, the City Council does hereby resolve as follows:
Section 1: The City Council has considered the Environmentallnitia Study (EIS) and it was
determined that the project is Categorically Exempt, pursuant to Sec 15332 of CEQA, Class
32 - In Fill project, as it is a use that is consistent with the City's G neral Plan and Zoning
requirements, substantially surrounded by urban uses, has no value as habitat for
threatened or endangered species, and will not result in significant ffects relating to traffic
volumes, or air and water quality.
Section 2: The findings, in accordance with Section 17.48.070 0 the Poway Municipal
Code for Conditional Use Permit 02-07 to construct a 50,400-s uare-foot City Office
Building and 5,900-square-foot City Council Chambers at 13325 Ci ic Center Drive within
the Public Facilities (PF) zone are made as follows:
A. The proposed location, size, design, and operating charact istics of the proposed
City Office Building and City Council Chambers are in ac rd with the title and
purpose of Chapter 17.48 of the Poway Municipal Code ( onditional Use Permit
Regulations), the purpose of the PF zone, the City's General Plan, and the
development policies and standards of the City, in that the facility has been
designed and sited such that it will not result in any significant visual impacts to the
surrounding community and the project will not significantly impact traffic circulation.
B. The location, size, design, and operation characteristics of the proposed City Office
Building and City Council Chambers will be compatible with, and will not adversely
affect or be materially detrimental to, adjacent uses, residents, buildings, structures,
or natural resources, in that the facility will be located on the same property as the
current City Hall, will serve the same function, and has been designed in compliance
with the poway Road Specific Plan architectural guidelines.
Resolution No. P-02-34
Page 2
C. The City Office Building and City Council Chambers are in harmony with the scale,
bulk, coverage, and density of, and is consistent with adjacent uses, in that it has
been designed with input from the surrounding residents, is in compliance with the
Poway Road Specific Plan architectural guidelines, and is consistent with, and
complimentary to, the Library and Sheriff's Station located nearby.
D. There are adequate public facilities, services, and utilities available at the subject
site and in Civic Center Drive to serve the City Office Building and City Council
Chambers.
E. There will not be a harmful effect upon the desirable surrounding property
characteristics, in that the design of the proposed facility is consistent, and
complimentary to, surrounding buildings in the area, lighting has been designed to
not spill over onto neighboring property, and supplemental uses of the facility will be
regulated.
F. The generation of traffic will not adversely impact the capacity and physical
character of the surrounding streets and/or the Circulation Element of the General
Plan, in that the project is designed to replace existing uses and to operate in the
same manner, with negligible traffic increases anticipated with the incorporation of
the Community Services Department into the facility.
G. The site is suitable for the type and intensity of use and development which is
proposed, in that the City Office Building and City Council Chambers are located in
the same area, will serve the same function, and will provide adequate parking and
access to the facility.
H. There will not be significant harmful effects upon environmental quality and natural
resources, in that the City Office Building and City Council Chambers are located on
a previously developed property and does not involve the removal of natural habitat
resources.
I. There are no relevant negative impacts associated with the City Office Building and
City Council Chambers that cannot be mitigated.
J. That the potential impacts, and the proposed location, size, design, and operating
characteristics of the City Office Building and City Council Chambers will not be
materially injurious to properties or improvements in the vicinity, nor be contrary to
the adopted General Plan, in that the facility will continue to operate in substantially
the same way as the existing City Hall, and has been designed to comply with the
requirements of the Poway Road Specific Plan.
K. The City Office Building and City Council Chambers will comply with all the
applicable provisions of Chapter 17.48 of the Poway Municipal Code, in that the
facility has been designed and sited such that it will not result in visual impacts, and
will comply with the requirements of the Poway Road Specific Plan.
Resolution No. P-02-34
Page 3
Section 3: The findings, in accordance with Section 17.52 of the Poway Municipal Code,
for Development Review 02-07 to construct a 50,400-square-foot City Office Building and
5,900-square-foot City Council Chambers at 13325 Civic Center Drive within the Public
Facilities (PF) zone, are made as follows:
A. The City Office Building and City Council Chambers will be built on a previously
disturbed site that currently accommodates the existing City Hall complex, and has
been designed to comply with the requirements of the Poway Road Specific Plan,
thereby respecting the interdependence of land values and aesthetics to the benefit
of the City.
B. The 50,400-square-foot City Office Building and 5,900-square-foot City Council
Chambers is in character with existing development, in that the design of the
proposed structures compliments the existing surrounding buildings. Therefore, the
proposed use does not conflict with the orderly and harmonious appearance of
structures and property within the City, along with associated facilities, such as, but
not limited to, signs, landscaping, parking areas, and streets.
C. There are public facilities, services, and utilities available to the site. The
incorporation of the Community Services Department into the City Office Building,
and the increased size of the facility will have insignificant traffic impacts on the local
streets or surrounding intersections. Therefore, the proposed project does not
detract from the maintenance of the public health, safety and general welfare, and
property throughout the City.
D. The 50,400-square-foot City Office Building and 5,900-square-foot City Council
Chambers is designed to minimize impacts on the surrounding community by
redeveloping on the same site. The design of the City Office Building and City
Council Chambers will compliment the materials and colors of the existing Library
and Sheriff's Station. The proposed development respects the public concerns for
the aesthetics of developments.
E. The proposed project will meet the required design regulations, and will otherwise
comply with all, of the relevant codes and standards of the City of Poway.
Therefore, the proposal does not have an adverse aesthetic, health, safety, or
architecturally related impact upon existing adjoining properties, or the City in
general. The three towers and associated screening walls located on the City Office
Building are no higher than a height of 38.5 feet. The Poway Road Specific Plan
permits architectural projections above 35 feet.
F. The proposed project will comply with all ofthe provisions of the Zoning Ordinance
and the General Plan.
Section 4: The City Council hereby approves CUP 02-07 and DR 02-07 to construct a
50,4OO-square-foot City Office Building and 5,900-square-foot City Council Chambers at
13325 Civic Center Drive, as shown on the plans dated April 11, 2002, subject to the
Resolution No. P-02-34
Page 4
A. Approval of this CUP/DR request shall apply only to the subject project, and shall not
waive compliance with all sections of the Zoning Ordinance and all other applicable
City ordinances in effect at the time of building permit issuance.
B. The use conditionally granted by this approval shall not be conducted in such a
manner as to interfere with the reasonable use and enjoyment of surrounding uses.
C. The conditions of CUP 02-07/DR 02-07 shall remain in effect for the life of the City
Office Building and City Council Chambers, and shall run with the land and be binding
upon future owners, successors, heirs, and transferees ofthe current property owner.
D. Within 30 days from City Council approval ofthis Conditional Use Permit/Development
Review application, the applicant/developer shall apply for a Letter of Availability (LOA)
to reserve a sewer availability for 17.45 Equivalent Dwelling Units (EDU's), and make a
payment to the City, a non-refundable reservation fee of $8,222.44, which is equal to
20% of the appropriate sewer connection fee in effect at the time the LOA is issued.
Balance of the sewer fee in the amount of $32,889.76, shall be paid prior to building
permit issuance.
E. Prior to Grading Permit Issuance, unless other timing is indicated, the
applicant/developer shall complete the following:
1. Submittal of precise grading plans, erosion control plan, storm water pollution
prevention plan, grading permit application, and geotechnical reports to the
Development Services Department of the City, for review and approval.
a. Grading of the project shall be in substantial conformance with the
approved development plan and in accordance with the Uniform
Building Code, City Grading Ordinance, and City Storm-Water
Management and Discharge Control Ordinance.
b. Paving of the parking lot shall conform to the standards set forth in
Section 12.20.080 ofthe Poway Municipal Code.
c. A drainage system capable of handling and disposing of all surface
water originating within the development and all surface water that
may flow onto the development from adjacent lands shall be
constructed.
d. All driveway approaches to the development shall be with alley-type
curb returns.
e. Erosion control, including but not limited to desiltation basins, shall be
installed and maintained from Oct. 15th to April 15th. An erosion
control plan shall be prepared by the project civil engineer and shall
be submitted as part of the grading plan. The applicant/developer
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shall make provisions to insure proper maintenance of all erosion
control devices.
f. A Storm-Water Pollution Prevention Plan (SWPPP) shall be prepared.
The SWPPP shall provide the erosion, sedimentation, and pollution
control measures to be used during construction.
2. A Right-of-Way Permit shall be obtained from the Engineering Division ofthe
Development Services Department for any work to be done in public street
rights-of-way or City-held easements.
3. The applicant/developer shall pay the following fees and grading securities:
a. Grading Permit, plan-checking, inspection, Right-of-Way Permit, and
geotechnical review fees. The Grading Permit fee shall be paid at first
submittal of grading plans.
b. Posting and/or payment of grading securities.
c. The City reserves the right to waive payment of the above fees and
posting of securities.
4. City approval of soils report and grading plans.
5. Submittal of a request for, and hold, a pre-construction meeting with a City
Engineering inspector. The applicant/developer shall be responsible that
necessary individuals, such as, but not limited to, contractors,
subcontractors, project civil engineer, and project soils engineer must attend
the pre-construction meeting.
F. Prior to construction of public improvements, unless other timing is indicated, the
applicant/developer shall complete the following:
1. Submittal of improvement plans for onsite public water system to the
Development Services Department of the City for review and approval.
2. Onsite potable water lines shall be constructed for fire hydrant(s) installation
as required by the City Fire Marshal. The size and location of the water lines
shall be that as established by a water system analysis prepared by an
engineering firm designated and approved by the City. The applicant/
developer shall pay to the City the cost of preparing the analysis prior to
submittal of improvement plans.
3. Improvements shall be constructed in accordance with City adopted
standards and specifications, the latest adopted edition of the Standard
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Specifications for Public Works Construction and its corresponding San
Diego supplements, and the current San Diego Regional Standard Drawings.
4. All new and existing electrical/communication/CATV utilities shall be installed
underground prior to, if any, installation of concrete curbs, gutters, sidewalks,
and surfacing of the streets. The applicant/developer is responsible for
complying with the requirements of this condition, and shall make the
necessary arrangements with each of the serving utilities. Any new utility box
in excess of 36 inches in height, length, or width shall be located out of the
right-of-way, and screened by landscaping to the satisfaction of the Director
of Development Services.
5. The locations and sizes of all utility boxes and vaults within street rights-of-
way and the City's general utility easement shall be shown on the
improvement plans.
6. The applicant/developer shall pay the following fees, and post or pay
appropriate securities:
a. Improvement plan-checking and inspection fees.
b. Performance and payment securities; these securities may be waived
by the City Engineer if a substantial amount of grading is completed
prior to installation of public improvements, and there is sufficient
amount of grading securities still held by the City to complete the
remainder of the grading works and public improvements.
d. Right-of-way and/or encroachment permits, if required as hereupon
mentioned.
e. The City reserves the right to waive payment of the above fees and
posting of securities.
7. Submittal of a request for, and hold, a preconstruction meeting with a City
Engineering inspector. The applicant/developer shall be responsible that
necessary individuals, such as, but not limited to, contractors,
subcontractors, project civil engineer, and project soils engineer must attend
the pre-construction meeting.
8. A Right-of-Way Permit shall be obtained from the Engineering Division ofthe
Development Services Department for any work to be done in public street
rights-of-way or City-held easements.
9. No private improvements shall be placed or constructed within public street
rights-of-way or City easements unless anyone of the following is satisfied:
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a. An encroachment permit has been issued by the City for the
improvements; or
b. An encroachment removal agreement has been executed by the
developer/owner and subsequently approved by the City; or
c. Approval of grading or improvement plans, on which a Right-of-Way
Permit has been issued for the private improvements shown to be
constructed.
d. The City reserves the right to choose any or all of the above, under
certain circumstances, when City deems necessary.
10. The applicant/developer shall cause the dedication of the following
easement/s to the City:
a. An easement, a minimum of 20.00 feet wide, for each new public water
line located in property not owned by the City.
b. A processing fee shall be paid to the City at first submittal of easement
document for review.
c. Recordation of the easements in the office of the San Diego County
Recorder may be deferred, with the approval of the City Engineer, prior
to issuance of building occupancy.
d. The City reserves the right to waive payment of the above fee.
G. Prior to Building Permit issuance, unless other timing is indicated, the following
conditions shall be satisfied:
1. Completion of and approval by the City of rough grading of the project site.
2. City approval of soils compaction report.
3. City approval of a certification of line and grade. The certification shall be
prepared by the projects civil engineer or City-approved designee.
4. Merger of the properties identified as Assessor's Parcel Numbers (APNs)
317-474-07,08, and 09.
5. Payment of development fees to the City, unless other payee is indicated.
The fees and the corresponding amounts are as follows and are subject to
change without further notice. The amounts to be paid shall be those in
effect at time of payment.
Resolution No. P-02-34
Page 8
Water base capacity fee*
For 1 Y2' meter = $10,388.00 per meter
For 2" meter = $16,694.00 per meter
Other meter sizes = Contact Engineering Division
Water meter fee*
For 1 Y:z" meter = $ 600.00 per meter
For 2" meter = $ 800.00 per meter
Other meter sizes = Contact Engineering Division
SDCWA capacity charge* (applicable to potable water only) - To be paid by
separate check, payable to San Diego County Water Authority, but remitted
through the City of Poway.
For 1 Y:z" meter = $ 6,012.00 per meter
For 2" meter = $10,421.00 per meter
Other meter sizes = Contact Engineering Division
* Actual amounts to pay may be adjusted for credits to fees paid on existing
water meter/so
Sewer connection fee = $32,889.76
(balance of sewer connection fee representing 80% of 17.45 EDU's x
$2356.00. The other 20% payment must be paid with LOA application to
be made within 30 days after City approval of this project)
(Note: Sewer EDU's are calculated based on the square footage of the
building or the fixture counts, whichever gives the greater amount. Ken
Hess of McGraw/Baldwin Architects provided the building areas and fixture
counts noted below.)
Existing total building areas = 19,549 SF = 9.8 EDUs
Existing total fixture counts = 43 = 10.75 EDUs
Proposed total building areas = 56,300 SF = 28.2 EDUs
Proposed total fixture counts = 84 = 21 EDUs
28.2 EDUs - 10.75 EDUs = 17.45 EDUs
Sewer cleanout fee = $50.00 per cleanout
Sewer cleanout inspection fee = $25.00 per cleanout
Traffic mitigation fee = $24,255.66
Net increase in building area (SF) X 40 trips/1,OOO SF X $66/trip X 0.25
[(56,300 SF** - 19,549 SF***) + 1,000] X 40 x $66 X 0.25 = $24,255.66
Resolution No. P-02-34
Page 9
.. Proposed area of new City Office Buildings (as provided by Ken Hess
of McGraw/Baldwin Architects)
.*. Existing area of existing City Hall buildings (as provided by Ken Hess
of McGraw/Baldwin Architects)
Drainage fee = None (No fee on previously developed site)
Park fee = None
7. The applicant shall comply with the latest adopted Uniform Building Code,
and all other applicable codes and ordinances in effect at the time of building
permit issuance.
8. The building plans shall be in accordance with the approved plans on file in
the Development Services Department for CUP 02-07/DR 02-07, along with
the conditions contained herein.
9. Details of any new exterior lighting shall be included on the building plans,
including fixture type and design. All new exterior lighting fixtures shall be
low-pressure sodium, and designed such that they reflect light downward,
and away from streets and adjoining properties pursuant to Poway Municipal
Code Section 17.08.220.L.
10. Complete landscape construction documents, consistent with the preliminary
landscape plans dated April 11, 2002, on file with the Planning Division, shall
be submitted to and approved by the Planning Division. Plans shall be
prepared in accordance with the City of Poway Guide to Landscape
Requirements (latest edition). The landscape plans shall be modified to
address the following:
a. Prepare a survey of existing trees and determine where these trees
could be utilized in the new landscape plan. Of specific concern are
the oak and Pastiche trees.
b. The streetscape along Civic Center Drive shall be improved to meet
the design standards of the Poway Road Specific Plan, including
street trees, sidewalks, and street lighting fixtures,
H. Prior to City approval for occupancy and release of securities, unless other timing is
indicated, the following conditions shall be satisfied:
1. Completion of public improvements.
2. City approval of record drawings of the grading and improvement plans.
3. Dedication of easements to the City for new public water lines, if any.
Resolution No. P-02-34
Page 10
4. Posting of a warranty bond for the constructed public water system
improvements,
5. Grading securities shall be released only upon completion of the project and
upon City approval of the record drawings of the grading plans.
6. Performance securities for public improvements, if posted and separate from
the grading securities, shall only be reduced twice before completion of
improvements.
7. Payment securities and remaining performance securities, if any, shall be
released no sooner than 90 days after City's acceptance of improvements,
posting of warranty security, and approval of record drawings.
8. The following shall be completed to the satisfaction of the Director of Public
Works:
a. Evaluate and/or replace the existing sewer line to insure adequate
flow.
b. Insure appropriate protection ofthe two drainage headwalls in Poway
Creek.
I. The applicant shall construct the following improvements to the satisfaction of the
Director of Safety Services:
1. Roof covering shall be fire retardant as per UBC Section 1503 and 1504, and
City of Poway Ordinance No. 64.
2. The building shall display the numeric address in a manner visible from the
access street. Minimum size of the building numbers shall be six inches on
the front facade of the building. Building address shall also be displayed on
the roof in a manner satisfactory to the Director of Safety Services, and
meeting Sheriff's Dept. ASTREA criteria.
3. Every building hereafter constructed shall be accessible to Fire Department
apparatus by way of access roadways with all-weather driving surface of not
less than 20 feet of unobstructed width, with adequate roadway turning
radius capable of supporting the imposed loads of fire apparatus having a
minimum of 13161 of vertical clearance. The road surface type shall be
approved by the City Engineer, pursuant to the City of Poway Municipal
Code.
4. The building will be required to have an approved fire sprinkler system
meeting PMC requirements installed. The entire system is to be monitored
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Page 11
by a central monitoring company. System Post Indicator Valves with tamper
switches, also monitored, are to be located by the City Fire Marshal prior to
installation.
5. An automatic fire alarm system shall be installed to approved standards by a
properly licensed contractor. The system shall be completely monitored by a
U.L. listed central station alarm company or proprietary remote station.
6. A hood and duct extinguishing system shall be installed for all cooking
facilities within the kitchen area. Plans to be submitted and approved, prior
to installation.
7. A 'Knox' Security Key Box shall be required for the building at a location
determined by the City Fire Marshal. A breakaway padlock shall be required
for the fire sprinkler system Post Indicator Valve.
8. Fire Department access for use of fire fighting equipment shall be provided to
the immediate job construction site at the start of construction and
maintained at all times until construction is completed.
9. Permanent access roadways for fire apparatus shall be designated as 'Fire
Lanes' with appropriate signs and curb markings.
10. Minimum 3A:40BC fire extinguisher required for every 3,000 square feet 75
feet of travel distance.
11. If an elevator is installed, it shall be sized to accommodate a normal hospital
gurney. Minimum dimensions for the inside car platform shall be 6 feet, 8
inches wide by 4 feet, 3 inches deep.
12. The addition of on-site fire hydrants is required. Placement of hydrants shall
be determined by the City Fire Marshal.
13. Fire sprinkler riser(s) shall be located within 10 feet of an exterior exit man
door or shall be located inside an enclosed closet with an exterior access
man door. Door shall be labeled with a sign indicating "Fire Sprinkler Riser."
When the closet method is chosen, applicant shall provide 36 inches of
clearance from the standpipe or attached additional risers, accessible by a 3'-
0" access door.
14. Fire flow analysis for the City Office Building and City Council Chambers will
be required.
15. Dead end access roadways in excess of 150 feet long shall be provided with
approved provisions for the turning around of fire department apparatus.
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Page 12
16. All electrically operated access gates shall be equipped with a Knox override
switch. Contact the Poway Fire Department to order the appropriate
hardware.
J. Prior to obtaining a final inspection on the Building Permits and/or release of
performance and payment securities, the applicant shall comply with the following:
1. The site shall be developed in accordance with the approved plan on file in
the Development Services Department and the conditions contained herein.
A final inspection from the appropriate City Departments will be required.
2. Completion of public improvements.
3. City approval of the improvement plan record drawings.
4. Installation of the landscaping pursuant to the approved landscape plans.
Dead and ailing trees and shrubs shall be replaced to the satisfaction of the
Director of Development Services.
K. Upon establishment of the City Office Building and City Council Chambers, pursuant
to CUP 02-07/DR 02-07, the following shall apply:
1. All facilities, and related equipment, shall be maintained in good repair. Any
damage from any cause shall be repaired as soon as reasonably possible so
as to minimize occurrences of dangerous conditions or visual blight.
2. All lighting fixtures shall be maintained such that they reflect light downward,
away from any road or street, and away from any adjoining premises.
3. Any signs proposed for this development shall be designed and approved in
conformance with the Poway Municipal Code, and require the approval of a
separate sign permit.
4. Private functions held at either the City Office Building or City Council
Chambers shall conclude by 11 :00 p,m. Exterior sound amplification shall be
minimized to preclude disturbance of the adjoining residential uses.
Section 5: Resolution No. P-90-12 is hereby rescinded.
Section 6: The approval of CUP 02-07/DR 02-07 shall expire on June 25, 2004 at 5:00
p.m. unless, prior to that time, a Building Permit has been issued and construction on the
property in reliance on the CUP approval has commenced prior to its expiration.
Resolution No. P-02- 34
Page 13
PASSED, ADOPTED and APPROVED by the City Council of the City of Poway,
State of California, this 25th day of June 2002.
ATTEST:
STATE OF CALIFORNIA )
) ss
COUNTY OF SAN DIEGO )
I, Lori Anne Peoples, City Clerk of the City of Poway, do hereby certify, under the
penalty of perjury, that the foregoing Resolution No. P- 02-34 , was duly adopted by the
City Council at a meeting of said City Council held on the 25th day of June 2002, and that it
was so adopted by the following vote:
AYES: EMERY, GOLDBY, REXFORD, CAFAGNA
NOES: NONE
ABSTAIN: NONE
ABSENT: HIGGINSON
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