County of San Diego - Law Enforcement Services 2017-2022AGREEMENT BETWEEN THE CITY OF POWAY,
THE COUNTY OF SAN DIEGO, AND
THE SAN DIEGO COUNTY SHERIFF
FOR GENERAL AND SPECIALIZED LAW ENFORCEMENT
AND TRAFFIC SERVICES
This Agreement is between the City of Poway, a municipal corporation, hereinafter referred to as
"CITY" and the County of San Diego, a political subdivision of the State of California, hereinafter
referred to as "COUNTY", for services to be provided by the San Diego County Sheriff, hereinafter
referred to as "SHERIFF".
RECITALS
WHEREAS, COUNTY through SHERIFF provides public safety services throughout the County
of San Diego and is equipped and will do so to the extent and in the manner hereinafter provided; and
WHEREAS, CITY is a municipal corporation of the State of California within the County of San
Diego and desires to obtain general and specialized law enforcement and traffic services; and
WHEREAS, Sections 51300-51308, 51350, 55632, and sections 54980 et seq. of the California
Government Code authorize COUNTY and CITY to contract for performance of Sheriff services within
the CITY; and
WHEREAS, COUNTY through SHERIFF currently provides general and specialized law
enforcement and traffic services to CITY pursuant to a contract dated January 29, 2013; and
WHEREAS, CITY and COUNTY through SHERIFF desire to enter into a new agreement with
provisions concerning the nature and extent of general and specialized law enforcement and traffic
services to be provided to CITY and establishing the compensation to be paid therefore; and
WHEREAS, COUNTY acknowledges that CITY requires standards of performances that
demonstrate professional excellence both in the execution of duties and in the interpersonal relations with
CITY employees and all persons utilizing the services of CITY; and
WHEREAS, the Board of Supervisors on June 20, 2017 authorized the Clerk of the Board to
accept and execute this Agreement for General and Specialized Law and Traffic Enforcement Services;
and
WHEREAS, the City Council for the City of Poway on June 20, 2017 authorized the City
Manager to accept and execute this Agreement for General and Specialized Law and Traffic Enforcement
Services; and
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, COUNTY and CITY jointly intend that CITY will fund and COUNTY will provide a
level of general and specialized law enforcement and traffic services, as set forth in this Agreement.
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AGREEMENT
I. PURPOSE AND INTENT
The purpose of this Agreement is to satisfy the requirements of Califomia Government Code
§§51300-51308, 51350 and 54980, et seq. This Agreement is effective for its term beginning as set
forth in Section IILA, regardless of is approval date by the parties and supersedes and replaces the
January 29, 2013 contract between COUNTY and CITY for the period of July I, 2012 through June
30, 2017, including all supplements, insofar as that contract relates to provisions of general and
specialized law enforcement and traffic services to CITY.
II. SCOPE OF SERVICES
COUNTY through SHERIFF shall provide general and specialized law enforcement and traffic
services to CITY as follows:
A. Method of Service Delivery
SHERIFF will maintain a Law Enforcement Services Bureau, which will be responsible for
performance of COUNTY's obligations under this Agreement. General and specialized law
enforcement and traffic services will be staffed as described in Section IV, Standards of
Services. These services shall be provided from SHERIFF's existing stations and other such
facilities as COUNTY or the CITY may hereafter acquire.
B. Law Enforcement Services
COUNTY through SHERIFF will provide general and specialized law enforcement and traffic
services ("Law Enforcement Services") to CITY as outlined in Attachment B. Law
Enforcement Services consist of enforcement of the California Penal Code, the California
Vehicle Code, and pertinent regulatory ordinances as adopted by the City Council of CITY, as
well as direct supervision of law enforcement personnel assigned to provide Law Enforcement
Services to CITY; all to the extent necessary and appropriate to meet the Standards of Services
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described in Section IV. Staffing for Law Enforcement Services shall be provided in Section
IV.D of this Agreement.
C. Ancillary Services
Services of the SHERIFF'S units related to the following services will be provided to CITY as
an integral part of the law enforcement services described above and are included in the cost of
such services: crime prevention, juvenile intervention, financial crimes, homicide, domestic
violence, communication, information technology support, and clerical support. SHERIFF will
consult with CITY when new programs are proposed that would increase costs to CITY, and
implement them only after discussion with CITY.
D. Regional Services
The following regional services are provided to CITY as needed as an adjunct to the Law
Enforcement Services described above at no additional cost: Special Weapons & Tactics
(SWAT); Aerial Support to Regional Enforcement Agencies (ASTREA); Bomb/Arson; Search
and Rescue; Fire/Rescue helicopter; Crime Lab; and Property and Evidence.
E. Search and Rescue Responsibility
The COUNTY and the CITY agree that some rescues are the responsibility of and will be
performed by the SHERIFF while other rescues are the responsibility of and will be performed
by the CITY's public safety services. In many instances, rescues will be conducted in ajoint
operation involving both the SHERIFF and the CITY's emergency response personnel.
F. Reserve Program
The SHERIFF, in partnership with the CITY, will take active steps to recruit individuals to
participate in the Reserve Program.
G. Additional Services
1. General
COUNTY through SHERIFF may provide supplemental Law Enforcement Services or
additional related equipment and supplies as requested by CITY. Additional Services
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not covered under Law Enforcement Services may include, but are not limited to,
added patrol or traffic services required for special events such as street fairs, concerts,
movie productions and other third party promotions as well as auditing of red light
camera programs.
2. Requests
Requests for Additional Services shall be made to SHERIFF by CITY through the
SHERIFFS Station Commander or his or her designee and shall be made in writing or,
if made in person or by telephone, shall be confirmed in writing by the requestor within
forty-eight (48) hours of the request. CITY shall provide SHERIFF with as much
advance notice as possible regarding requests for Additional Services.
3. Provision of Additional Services
SHERIFF shall advise CITY promptly and shall confirm in writing if SHERIFF is
unable to provide some or all of any requested Additional Services. If SHERIFF is able
to provide some or all of the requested Additional Services, SHERIFF shall promptly
advise CITY in writing of the estimated costs of the services. Unless CITY disapproves
in writing of an estimate provided by SHERIFF, SHERIFF shall provide such
Additional Services to CITY and shall be reimbursed for the actual cost of providing
the Additional Services subject to Section V.B.2 COUNTY shall delegate the authority
to SHERIFF to approve additional services consistent with the intent of this provision.
4. Identification
COUNTY and CITY acknowledge and agree that it is impractical to specify in this
Agreement each and every category of Additional Services that might be desired by
CITY, and that the parties will reasonably cooperate in identifying and addressing such
potential Additional Services within the scope of Law Enforcement Services.
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H. Emergencies
1. General
Notwithstanding any other provisions of this Agreement, in the event of an emergency
occurring within CITY, SHERIFF shall take any and all actions reasonably necessary
or appropriate to respond to the emergency, to include appropriate referrals to, and
coordination with, other law enforcement agencies.
2. Temporary Duties
SHERIFF's personnel assigned to perform services for CITY under this contract
("SHERIFF'S contract city personnel") may be required to perform temporary duty
outside the scope of this Agreement. For the purpose of this Agreement, "temporary
duty" shall include, but not be limited to, assignments necessitated by a public safety
emergency or other exigent circumstances such as might be required under "mutual
aid" agreements.
3. Redeployment of Staff
During the period of any public safety emergency or exigent circumstance such as
responding to mutual aid requests, SHERIFF's contract city personnel may be
temporarily redeployed for emergency response. If reasonable and practical, SHERIFF
shall notify the City Manager for the CITY and discuss the redeployment prior to
reassignment. If the public safety emergency or exigent circumstance such as requests
for mutual aid demand immediate redeployment, SHERIFF need not notify the City
Manager in advance, but shall do so as soon as practical. In the event of a major
disaster for which the SHERIFF is reimbursed by FEMA for salary and benefit cost,
the SHERIFF shall reimburse CITY (less administrative fee) from which the staff was
redeployed.
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III. TERM OF AGREEMENT
A. Term
The term of this agreement shall commence at midnight July 1, 2017, and shall continue in
effect through and terminate at midnight of June 30, 2022, subject to the termination
provisions in Section III. B. below.
B. Termination
Notwithstanding any other section or provisions of this Agreement, either party hereto may
terminate this Agreement by giving a one-year advance written notice of intention to
terminate.
IV. STANDARDS OF SERVICE
A. Anticipated Service Outcome
The anticipated outcome of law enforcement services provided by COUNTY through
SHERIFF to CITY under this Agreement is the provision of efficient and effective police
protection and the performance of all duties as required by law or contract. These duties
include patrol, traffic, general and specialized investigations, crime prevention, crime analysis,
criminal intelligence, narcotics enforcement, emergency services, licensing, crime lab and
communications.
B. Performance Standards
COUNTY through SHERIFF shall provide CITY with qualified personnel to meet the
following performance standards and scope of service:
1. General
All SHERIFF personnel who provide general and specialized law enforcement and
patrol services to CITY pursuant to this Agreement shall have met the minimum
qualifications designated for their specific classification, including a background
investigation.
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2. Patrol Services
COUNTY through SHERIFF shall provide general law enforcement services via the
various options listed in Attachment A of this Agreement. To the extent such staff is
provided within CITY, their services, together with all normal ancillary services related
thereto, shall primarily provide enforcement of the California Penal Code, the
California Vehicle Code, and pertinent regulatory ordinances as adopted by the City
Council of CITY.
3. Traffic Services
COUNTY through SHERIFF shall provide traffic services via the various options listed
in Attachment A. To the extent that such staff is provided within CITY, their services,
together with all normal ancillary services related thereto, shall primarily provide
enforcement of the California Vehicle Code and pertinent traffic regulatory ordinances
as adopted by the City Council of CITY, accident investigations, analysis of traffic
related problems of CITY, and cooperate with various CITY departments to obtain
solutions to the traffic problems of CITY.
4. Special Purpose Officers
COUNTY through SHERIFF shall provide problem solving services via the various
Special Purpose Officer options listed in Attachment A of this Agreement. To the
extent such staff is provided within CITY, their services, together with all normal
ancillary services related thereto, shall primarily be to identify and resolve problems of
both a criminal and non-criminal nature for a designated geographic area through
investigation, patrol support, coordination of departmental resources and cooperation
with various CITY departments.
5. School Resource Officers
COUNTY through SHERIFF shall provide school resource services via the various
Special Purpose Officer options listed in Attachment A of this Agreement. To the
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extent such staff is provided within CITY, their services, together with all normal
ancillary services related thereto, shall primarily provide enforcement and follow up
investigation on school property for violations of the Penal Code of the State of
California, the California Vehicle Code, and the California Education Code and
cooperate with school administration, faculty, students, and parents to obtain solutions
to problems of the school district.
6. Community Service Officers
COUNTY through SHERIFF shall provide community services via the Community
Service Officer options listed in Attachment A of this Agreement. To the extent such
staff is provided within CITY, their services, together with all normal ancillary services
related thereto, shall primarily provide response/information to citizen inquiries,
completion of minor reports, fingerprinting, traffic direction, parking enforcement,
vehicle abatement, crime prevention education and enforcement of pertinent regulatory
ordinances as adopted by the City Council of CITY.
7. Detectives
COUNTY through SHERIFF shall provide follow-up criminal investigative services
via the Detective option listed in Attachment A of this Agreement. To the extent such
staff is provided within CITY, their services, together with all normal ancillary services
related thereto, shall primarily be to investigate crime reports submitted by Patrol
Officers, Community Service Officers, Special Purpose Officers or other personnel.
Detectives are responsible for classifying and closing cases, identifying suspects,
gathering evidence, making arrests, submitting cases for prosecution and supporting
said prosecution with needed supplemental investigation.
8. Retired-Rehired Deputies
COUNTY through SHERIFF shall, to the extent such personnel are available, make
available Retired Deputies according to the options listed on Attachment A of this
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Agreement. Such Retired -Rehired Deputies are eligible for short-term assignments or
assignments requiring specialized skills or knowledge on a temporary basis to CITY.
Such Retired -Rehired Deputies are not available for routine Patrol, Traffic, Detective,
or Special Purpose Officer services and are limited by State Law and Retirement
System policy to working a maximum of 960 hours per fiscal year.
C. Assignment of Personnel
1. Sheriffs Responsibility
The management, direction, supervision and discipline of SHERIFF personnel, the
standard of performance, and all other matters incident to the performance of services,
shall be performed by and be the responsibility of COUNTY through SHERIFF in
SHERIFF's sole but reasonable judgement and in accordance with the provisions of
applicable labor agreements. SHERIFF shall be the appointing authority for all
personnel provided to CITY and shall have complete discretion as to the assignment of
all individual SHERIFFS personnel under this Agreement.
2. Transfers and Selection of Station Commanders
SHERIFF will consult with CITY prior to reassignment of the station commander
serving CITY and CITY will be afforded the opportunity to interview potential
candidates prior to one being selected as the Station Commander of the station serving
CITY. SHERIFF will solicit input from CITY when completing Station Commander's
performance review. CITY and SHERIFF acknowledge that the length of assignment
of the Station Commander serving CITY cannot be precisely defined; however
SHERIFF will endeavor to maintain the Station Commander serving the CITY in that
assignment for twenty four (24) months.
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3. Other Staff Assignments
If CITY has specific concerns regarding the actions of any officer, agent or employee
who performs Law Enforcement Services, CITY may address those concerns with the
Station Commander serving CITY.
4. Liability for Payment of Wages
CITY shall have no liability for any direct payment of salary, wages, indemnity, or
other compensation or benefit to persons engaged in COUNTY's performance of this
Agreement.
D. Staffing for Basic Services
COUNTY through SHERIFF shall staff CITY as described in Attachment B in order to
provide Law Enforcement Services. SHERIFF shall ensure that adequate numbers of qualified
SHERIFF personnel are provided to CITY at all times during the term of this Agreement to
meet the Law Enforcement Services, Scope of Services and Standards of Service
commitments set forth herein, at no less than the staffing and classification levels established
in the most current Attachment B. SHERIFF shall use best efforts to fill CITY funded position
vacancies within a reasonable period of time.
E. Changes in Staffing
CITY shall provide COUNTY through SHERIFF thirty days advance notice when requesting
changes in staffing. If CITY and SHERIFF agree that changes to the staffing level for Law
Enforcement Services are needed and/or agree that staff additions or deletions in CITY are
necessary in order to provide adequate levels of Law Enforcement Services in the succeeding
contract year, CITY and COUNTY through SHERIFF shall execute and sign an amendment to
Attachment B. COUNTY shall delegate the authority to SHERIFF to sign amendments to
Attachment 13 consistent with the intent of this provision after review and approval by County
Counsel. The level of service shall not be changed without the mutual consent of the
SHERIFF and CITY.
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F. Vehicles, Equipment, and Supplies
COUNTY shall provide all supplies, equipment and materials required for performance of the
required law enforcement services; except that the CITY shall, at its own expense, supply any
special stationery, supplies, notices, or forms which are to be issued in the name of the CITY.
COUNTY agrees to provide the standard equipment for CITY vehicles per Attachment E. All
marked vehicles (black and white) will generally be replaced at 100,000 miles. Vans and
sedans will generally be replaced at 100,000 miles. Motorcycles will be replaced as needed at
COUNTY's discretion.
The name of the city and city seal will be included on the doors of patrol cars if requested by
the CITY. The CITY shall provide their CITY decal in the size requested by the SHERIFF.
Subject to written approval of the SHERIFF or his designee, the CITY may purchase
equipment deemed necessary to facilitate program implementation or operation. If the
COUNTY does not accept ownership of the equipment, the purchase price and all ongoing
costs will be the responsibility of the CITY. If the COUNTY accepts in writing, such
equipment becomes the property of the COUNTY, and the CITY shall be credited the total
cost for the equipment. Total cost shall mean a value agreed upon between COUNTY and
CITY at the time the transfer is made.
G. Asset Ownership
1. Vehicles
Vehicle ownership will be retained by the entity (CITY or COUNTY) that purchase the
vehicle and is currently carrying ownership via the vehicle registration.
2. Office Equipment
Office equipment (desks, chairs, computers, etc.) ownership will be retained by the
entity (CITY or COUNTY) that purchased the equipment and is currently carrying
ownership on the entity's inventory.
3. Safety Equipment
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Safety equipment (firearms, uniforms, leather gear, etc.) ownership will be retained by
the COUNTY.
4. Facilities
CITY shall retain ownership of facilities that CITY constructed for the purpose of use
as a Sheriffs station. SHERIFF's payment to CITY is a lease payment only.
H. Memberships
1. For each year that this Agreement is in effect, CITY agrees to maintain its membership
in the Automated Regional Justice Information System Joint Powers Agency (ARJIS).
2. For each year that this Agreement is in effect, CITY agrees to maintain its membership
in the Regional Communications System (RCS).
3. For each year that this Agreement is in effect, CITY agrees to maintain its participation
in the California Identification System Remote Access Network (CAL-ID).
I. Contract Administration
1. County Representative
COUNTY designates SHERIFF or his designee to represent COUNTY in all matters
pertaining to the administration of the Agreement.
2. City Representatives
CITY designates its City Manager or designee to represent CITY in all matters
pertaining to the administration of the Agreement.
3. Meetings between City and Sheriff
SHERIFF or his designee shall be available to confer with the City Manager or
designee whenever feasible, practical and not in conflict with mandated duties and
responsibilities. SHERIFF and/or Undersheriff and the Assistant Sheriff will meet with
the City Managers as a group twice each year to discuss the law enforcement contract.
CITY and COUNTY shall provide full cooperation and assistance of its officers,
agents, and employees to each other in the performance of this contract.
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4. Implementation of New Programs
The COUNTY will discuss the implementation of any new programs with the CITIES.
The County will provide the justification and value to CITY for the program and
estimates of the cost impact. Such programs, if resulting in additional costs to CITY
will only be implemented after discussion with the CITY.
5. Labor Neeotiations
The CITY will be requested to provide the SHERIFF with comments and
recommendations during labor negotiations. The SHERIFF will review and pass on the
CITY's comments to the COUNTY's labor negotiators.
6. CLETAC
CITY, along with other cities within San Diego County entering into contracts for law
enforcement services similar to this Agreement ("CITIES") shall maintain a Contract
Law Enforcement Technical Advisory Committee (CLETAC). The Law Enforcement
Services Bureau Assistant Sheriff, Law Enforcement Commanders and Sheriffs
Contracts Manager shall meet with the committee on at least a semi-annual basis to
review contract administration including contract interpretation, costs, and liability.
Additional meetings can be scheduled at the request of either party.
J. Audit and Inspection of Records
COUNTY agrees that records generated under this agreement shall be made available to CITY
to audit and examine. CITY agrees that any such audit will be arranged by contacting
COUNTY Board of Supervisors or designated representative in writing at least ten working
days prior to the commencement of the audit and shall be conducted during normal working
hours. CITY through its City Manager shall have access to reports and other documents
pertaining to this Agreement including statistical reports on crime rates, traffic incidents and
calls for service within CITY.
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K. Reporting Requirements
CITY will receive monthly reports that provide information with respect to staffing, crime
statistics, traffic statistics, programs, patrol activities and Information Led Policing strategies.
V. COST OF SERVICES/CONSIDERATION
A. General
As full consideration for the satisfactory performance and completion by COUNTY through
SHERIFF of the Law Enforcement Services set forth in this Agreement, CITY shall pay
COUNTY for the services agreed to on the basis of invoices and submittals as set forth
hereunder.
B. Personnel Costs
1. Law Enforcement Services
The cost of a Law Enforcement Services position includes amounts that compensate
COUNTY for all absences due to compensatory time off, bereavement, family, injury,
military, sick leave, holidays, jury duty, leave without pay, related training, and
vacation but does not provide coverage or include costs required to maintain coverage
for Law Enforcement Services during such absences. If, however, there is an individual
absence of more than 30 calendar days, CITY is not required to compensate the
COUNTY from the 31st day until the position is staffed. In the event of a vacancy,
CITY is not required to compensate the COUNTY from the 1 st day of a vacancy until
the position is filled.
2. Additional Services
CITY shall compensate COUNTY for additional Services requested and approved by
CITY in accordance with Section II.G, based upon the actual costs incurred by
SHERIFF to provide those services.
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C. Full Cost Center with Direct Space
1. Cost Center Development
A Cost Center model including each station showing the direct, station support, space
and overhead costs for both the CITY and COUNTY shall be developed.
2. Direct Costs
CITY shall pay for direct staff and equipment, which includes:
a) Deputies
b) Detectives
c) Sergeants
d) Community Service Officers
e) Vehicles
f) Handheld Radios
3. Station Support Costs & Space
Station Support costs shall include:
a) Lieutenants
b) Captains
c) Administrative Secretary I & 11
d) Office Assistants
e) Property & Evidence Specialists
f) Sr. Office Assistants
g) Departmental Aid
h) Crime Prevention
i) Crime Analyst
j) Supplies
k) Space
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All Station Support costs shall be allocated between the COUNTY and the CITY (or
CITIES) occupying the station based on their number of deputies, detectives, sergeants
and community services officers in that station. All deputy, detective and sergeant
positions shall be allocated the same amount of Station Support Costs and community
service offices will be allocated one half the amount of Station Support Costs allocated
to a deputy, detective or sergeant.
4. Overhead Costs
Overhead costs shall consist of:
a) Communications Center
b) Reserves
c) Traffic Coordinator
d) Juvenile Intervention
e) Family Protection
f) Financial Crimes
g) Domestic Violence Unit
h) Homicide
i) Crime Analysis Administration
j) Supplies
k) Administrative Support
I) Financial Services
m) Personnel
n) Data Services
o) County Counsel
p) County Support Costs
All CITY overhead costs shall be allocated to all the CITIES based on their number of
deputies, detectives, sergeants and community services officers. All deputy, detective
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and sergeant positions will be allocated the same overhead amount and community
service officers will be allocated one half the amount of overhead allocated to a deputy,
detective, or sergeant. CITY costs shall be listed in Attachment C.
5. Overhead Allocation Date
The staffing of each city on May 1 s' (June Is' in agreement year one) and any requested
adjustments shall be used to allocate overhead, station support and space calculation for
the contract year starting the following July Is'.
6. Staff Added After May ls`
For staff added after May I st (June Is` in agreement year one) the CITY will only pay
the direct cost (Salary, benefits, retirement, vehicle costs and the one time equipment
charge) until July Is' of the following year (e.g. 14 months or 13 months in agreement
year one) when they will be included in the new overhead and Station Support Costs
and Space Calculation.
7. Deleted Positions After Mav ls`
If a CITY deletes a position after May
1 s` (June Is` in agreement year one), they will not
have to pay the direct cost but that position will still be included in overhead, Station
Support Costs and Space Calculation until the following July 1
D. Costs
1. Fixed Cost Increase
Cost increases for each city will be 6% in years one and two of this agreement, 5.5% in
year three of this agreement, 5.0% in year four of this agreement and 4.5% in year five
of this agreement. The cities will pay the applicable contract year's percentage increase
regardless of the actual cost increase or decrease.
2. Application of Fixed Cost
Only staff included in the previous year's overhead calculation and adjustments made
prior to May 1st (June Is` for agreement year one) will be used to determine the base for
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the percentage cost increase. Adjustments for any changes in the future contract year
will be made after applying the fixed percentage increase.
3. Exceptions to the Fixed Cost
Notwithstanding any other provision of this Agreement, the CITY's cost may increase
above the fixed cost percentage if the following situation occurs:
a) If any city elects to discontinue its participation in the Contract Law
Enforcement Program or deletes positions, all city overhead shall be
reallocated among the remaining CITIES at the beginning of the next
contract year as provided for in the compensation plan Section V.C.4
above.
E. Liability
1. Agreement Years One, Two, and Three
The CITIES will pay a total of $650,000. This amount shall be allocated to each CITY
using the formula for overhead in V.C.4.
2. Agreement Years Four and Five
The CITIES will pay a total of one million dollars. This amount shall be allocated to
each CITY using the formula for Overhead in V.C.4.
3. Reopener
During year three, of this agreement, either party may request a meeting to discuss
liability costs. All changes require the consent of both parties.
F. Rate of Compensation
1. First Year
For the first year of this Agreement, CITY will compensate COUNTY for provision of
the Law Enforcement Services in an amount equal to the fiscal year base amount set
forth in Attachment B effective 07/01/17. Included in this amount will be a liability
cost agreed to by COUNTY and CITY. In addition to the charges for Law Enforcement
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Services, CITY will compensate COUNTY for Additional Services as set forth in
Section V.B.2, above.
2. Subsequent Years
a. Cost Detail
By April 1 s' of each year, SHERIFF shall provide CITY with service costs as
defined in Attachment A. The cost for services provided by SHERIFF shall be
based upon the actual cost of such services as identified in Attachment A. The
salaries and benefits shall be based upon the most current payroll and adjusted for
any known increases approved by the COUNTY's Board of Supervisors. Included
in this amount will be an annual liability cost agreed to by COUNTY and CITY.
All other costs will be based on actual costs per the COUNTY auditor's previous
fiscal year accounting records.
b. Level of Service
By May 1st of each year, CITY shall determine the level of Law Enforcement
Services as defined in Section IV.B required within CITY for the upcoming fiscal
year (July 1 through June 30). At a minimum, such service shall include the
availability of one continuous twenty-four hour per day patrol unit and one
continuously available eight and one-half hour, seven days a week, traffic unit.
c. Joint Operating and Financial Plan
By July Is' of each year, COUNTY and CITY shall prepare a written Joint
Operating and Financial Plan specifying the level of service for the upcoming
fiscal year and the total cost of such services as determined in accordance with
Section V.0 and V.D, above. This plan, when approved by CITY and the
COUNTY through the SHERIFF shall be effective July 1 s' and shall be made a
part of this Agreement as Attachment B.
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d. Mandated Costs
CITY shall pay all costs which are mandatory as of the effective date of this
agreement for any city police force to pay pursuant to state or federal statute or
case law, if such costs are not included in the agreed-to costs enumerated in the
Joint Operating and Financial Plan. Further, CITY shall pay any mandatory costs
that shall become operational during the term of this Agreement.
G. Mid-Year Adjustments to Basic Services
With thirty (30) days advance notice, either party may propose amendments or modifications
to this Agreement. Such changes, including any increase or decrease in the level of service,
which are mutually agreed upon by and between COUNTY and CITY shall be effective when
incorporated in a revised Joint Operating and Financial Plan that is attached to this Agreement
as Attachment B and approved by both the COUNTY through the SHERIFF and CITY. When
CITY opts to increase or reduce service levels thus impacting the base staff count, SHERIFF
will reallocate costs in accordance to Section V.0 and V.D, above.
11. Method of Payment, Proportional Payment, Credits
1. Monthly Invoices
COUNTY shall invoice CITY monthly for services received (1/12 of annual
costs). CITY, within 30 days from the date of the invoice, shall pay to the County
Treasurer, through the SHERIFF at 9621 Ridgehaven Court, San Diego, CA
92123, for costs of the services agreed upon as reflected in the Joint Operating and
Financial Plan (Attachment B).
2. Billing for Additional Services
In the event that Additional Services have been agreed to by the parties and
provided by SHERIFF to CITY, such services shall be billed in addition to those
listed above. CITY agrees to pay the allowable cost of such services so requested.
CITY shall not be obligated to pay for any regional services listed in Section 11.D
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above. However, in the event that all non-contract cities are charged by COUNTY
for any regional service, the COUNTY may reopen negotiations with CITY and,
upon agreement of the parties, a charge for such regional service may take effect
at any time during the term of this Agreement.
3. Credits
a. Vacancies and Absences
In the event that a credit is due CITY for vacancies or for absences
extending beyond 30 calendar days, SHERIFF will deduct the amount of
the credit from the total amount billed. This credit will not be "pooled"
among all of the CITIES but will be credited to CITY only, for not having
received the contractual service.
b. Towing Fees
CITY shall be given credit for towing fees collected under California
Vehicle Code section 22850.5.
I. Booking Fees/Jail Access Fee
Effective 7/1/07, in lieu of charging CITY booking fees, COUNTY will receive an annual
appropriation from the state. COUNTY may charge a "jail access fee" for certain low-level
offenses (municipal code violations and misdemeanor violations except driving under the
influence, domestic violence offenses, and enforcement of protective orders), for each booking
in excess of CITY's three year average of such bookings (recalculated annually). In the event
that the state reduces its annual appropriation, COUNTY may reinstate booking fee in
accordance with Government Code sections 29550-29552.
J. Distribution of Fines and Forfeitures
All personnel provided by SHERIFF in the performance of the services of this Agreement for
CITY shall be COUNTY officers and employees, but shall be deemed officers and employees
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of CITY for the sole purpose of distributing fines and forfeitures pursuant to Penal Code
section 1463.
K. Forfeited Property and Assets
Any property retrieved in CITY by SHERIFF'S personnel such as unclaimed stolen goods or
revenue generated by the sale of such property by COUNTY shall be made available to CITY
net of allowable expenses, at first option to retain for CITY purposes. Assets seized through
the Asset Forfeiture process by SHERIFF's personnel within CITY as a result of self-initiated
activities or calls for service shall be shared with CITY according to current Federal Asset
Seizure Guidelines.
L. Grant Availability
SHERIFF will advise CITY of availability of grant funding to maximize efforts to obtain
funds for such things as anti-terrorism activities, programs, and training.
M. Availability of Funding
All terms and conditions of this Agreement are subject to the continued appropriations and
availability of funds for either party for the performance of the services stated herein.
VI. DEFENSE AND INDEMNIFICATION
A. Indemnification Related to Workers' Compensation and Employment Issues
COUNTY shall fully indemnify and hold harmless CITY, its officers, employees and agents,
from any claims, losses, fines, expenses (including attorney's fees and court costs or arbitration
costs), costs, damages, or liabilities arising from or related to (1) any workers' compensation
claim or demand or other workers compensation proceeding arising from or related to, or
claimed to arise from or relate to, employment which is brought by an employee of COUNTY
or any contract labor provider retained by COUNTY, or (2) any claim, demand, suit or other
proceeding arising from or related to, or claimed to arise from or relate to, the status or
employment (including without limitation compensation, demotion, promotion, discipline,
termination, hiring, work assignment, transfer, disability, leave or other such matters) which is
22
brought by an employee of COUNTY or any contract labor provider retained by COUNTY.
CITY shall fully indemnify and hold harmless COUNTY, its officers, employees and agents,
from any claims, losses, fines, expenses (including attorney's fees and court costs or arbitration
costs), costs, damages, or liabilities arising from or related to (1) any workers' compensation
claim or demand or other workers compensation proceeding arising from or related to, or
claimed to arise from or relate to, employment which is brought by an employee of CITY or
any contract labor provider retained by CITY, or (2) any claim, demand, suit, or other
proceeding arising from or related to, or claimed to arise from or relate to, the status of
employment (including without limitation compensation, demotion, promotion, discipline,
termination, hiring, work assignment, transfer, disability, leave or other such matters) which is
brought by an employee of CITY or any contract labor provider retained by CITY.
B. Defense And Indemnity; Acts And Omissions
1. Claims, Actions or Proceedings Arising From Acts or Omissions of COUNTY
COUNTY hereby agrees to defend and indemnify the CITY, its agents, officers and
employees, from any claim, action or proceeding against CITY, arising out of the acts
or omissions of COUNTY in the performance of this Agreement. At its sole discretion,
CITY may participate at its own expense in the defense of any claim, action or
proceeding, but such participation shall not relieve COUNTY of any obligation
imposed by this Agreement. CITY shall notify COUNTY promptly of any claim, action
or proceeding and cooperate fully in the defense.
2. Claims, Actions or Proceedings Arising From Acts or Omission of CITY
CITY hereby agrees to defend and indemnify the COUTNY, its agents, officers and
employees, from any claim, action or proceeding against COUNTY, arising out of the
acts or omissions of CITY in the performance of this Agreement. At its sole discretion,
COUNTY may participate at its own expense in the defense of any claim, action or
proceeding, but such participation shall not relieve CITY of any obligation imposed by
23
this Agreement. COUNTY shall notify CITY promptly of any claim, action or
proceeding and cooperate fully in the defense.
3. Claims, Actions or Proceedings Arising From Concurrent Acts or Omissions
COUNTY hereby agrees to defend itself, and CITY hereby agrees to defend itself,
from any claim, action or proceeding arising out of the concurrent acts or omissions of
COUNTY and CITY. In such cases, COUNTY and CITY agree to retain their own
legal counsel, bear their own defense costs, and waive their right to seek
reimbursement of such costs, except as provided in paragraph 5 below (referring to
joint defense agreements and reimbursement and/or reallocation).
4. Limited COUNTY Defense And Indemnification Of CITY; Claims Investigation
a. Limited COUNTY Defense And Indemnification Of City
The COUNTY shall indemnify, defend and hold the CITY harmless where
asserted CITY liability is based solely on one or more of the following three
circumstances:
(1) The CITY's contractual relationship with COUNTY under this Agreement;
(2) The incident giving rise to the claim or suit is alleged to have occurred
within the boundaries of CITY and there is no "dangerous condition"
allegation against the CITY;
(3) The conduct alleged to be that of the CITY is, in fact, COUNTY conduct.
b. Procedure For Determination Of Duty To Defend And Indemnify
If the COUNTY and/or CITY receive a claim or claims containing a description of
circumstances, and/or are served with a complaint containing allegations, that the
actions and/or omissions of the COUNTY and CITY in the performance of this
Agreement contributed to the injuries and/or damages alleged in the complaint,
the COUNTY shall look beyond the mere description of circumstances or
allegations to determine whether CITY acts, omissions or dangerous conditions of
24
CITY property may have contributed to the injuries and/or damages alleged in the
complaint, notwithstanding the allegations. The COUNTY, consistent with its
long standing practice, shall review the information in any COUNTY claims file,
including investigative materials of the factual circumstances underlying the
complaint's allegations and/or available law enforcement agency incident reports.
If the COUNTY review determines that there are no facts supporting any viable
theory of liability alleged in the complaint against the CITY, the COUNTY shall
defend and indemnify the CITY pursuant to the provisions in paragraph 4.a above.
However, if a result of the COUNTY review, there appears to be a reasonable
basis for concluding that CITY acts, omissions or dangerous conditions of CITY
property may have contributed to the injuries and/or damages alleged in the
complaint, COUNTY shall, as soon as practicable contact the appropriate CITY
representative to discuss COUNTY's findings. If, after the discussion with CITY
representative, the COUNTY in convinced that CITY was not involved, the
COUNTY shall defend and indemnify the CITY pursuant to the provisions in
paragraph A, above. However, if there continues to appear to be a reasonable basis
for concluding that CITY acts, omissions or dangerous conditions of CITY
property may have contributed to the plaintiffs injuries and/or damages alleged in
the complaint, the COUNTY will notify CITY that the COUNTY, pursuant to the
provisions of this Agreement, is not obligated to defend and indemnify CITY
under paragraph 4(a), above. When the COUNTY defends a claims or suit
pursuant to paragraph 4(a), above, the CITY shall cooperate with COUNTY in the
defense of the action of claim.
5. Joint Defense
Notwithstanding paragraph 4 above, in cases where COUNTY and CITY agree in
writing to ajoint defense, COUNTY and CITY may appoint joint defense counsel to
25
defend the claim, action or proceeding arising out of the concurrent acts or omissions
of CITY and COUNTY. Joint defense counsel shall be selected by mutual agreement of
COUNTY and CITY. COUNTY and CITY agree to share the costs of such joint
defense and any agreed settlement in equal amounts, except as follows: COUNTY and
CITY further agree that neither party may bind the other to a settlement agreement
without the written consent of both COUNTY and CITY. Where a trial verdict or
arbitration award, in a joint defense case, allocates or determines the comparative fault
of the parties, COUNTY and CITY may seek reimbursement and/or reallocation of
defense costs, judgements and awards, consistent with such comparative fault.
VII. GENERAL PROVISIONS
A. Independent Contractor Status
In the performance of services under this Agreement, COUNTY and their respective officers,
agents and/or employees shall be deemed independent contractors and not officers, agents or
employees of CITY. All such personnel provided by COUNTY under this Agreement are
under the direct and exclusive supervision, daily direction, and control of COUNTY and
COUNTY assumes full responsibility for the actions of such personnel in the performance of
services hereunder.
CITY and COUNTY acknowledge and agree that CITY does not control the manner and
means of performing the work of COUNTY's officers, agents, or employees who perform Law
Enforcement Services, and that CITY does not have the right or authority to hire, discipline or
terminate such officers, agents, or employees. COUNTY has no authority of any kind to bind
CITY, and CITY has no authority to bind COUNTY and/or SHERIFF in any respect
whatsoever, nor shall COUNTY or SHERIFF act or attempt to act, or represent itself directly
or by implication as an agent of CITY, or in any manner assume or create or attempt to assume
or create any obligation on behalf of or in the name of CITY. CITY shall not act or attempt to
act, or represent itself directly or by implication as an agent of COUNTY, or in any manner
26
assume or create or attempt to assume or create any obligation on behalf of or in the name of
COUNTY.
B. Notices
Any notice, request, demand or other communication required or permitted hereunder shall be
in writing and may be personally delivered or given as of the date of mailing by depositing
such notice in the United States mail, first-class postage prepaid and addressed as follows; or
to such other place as each party may designate by subsequent written notice to each other:
To COUNTY and SHERIFF:
County of San Diego
Chairperson
San Diego County
Board of Supervisors
1600 Pacific Highway
San Diego, CA 92101
To: CITY
City Manager
City of Poway
13325 Civic Center Drive
Poway, CA 92064
AND
Sheriff
Contracts Manager
PO Box 439062
9621 Ridgehaven Ct
San Diego, CA 92123
A notice shall be effective on the date of personal delivery if personally delivered before 5:00
p.m. on a business day or otherwise on the first business day following personal delivery; or
two (2) business days following the date the notice is postmarked, if mailed; or on the first
business day following delivery to the applicable overnight courier, if sent by overnight
courier for next business day delivery and otherwise when actually received.
27
C. Time of the Essence
Time is of the essence of this Agreement. Unless specifically stated to the contrary, all
references to days herein shall be deemed to refer to business days, not to include COUNTY
and CITY holidays.
D. Amendments
With the exception of the modification or amendment of Exhibits as noted in Sections I V.E ,
V.0 and V.D, above, this Agreement may be modified or amended only by a written document
signed by all parties, and no oral understanding or agreement shall be binding on the parties.
No party shall assign any of its rights or delegate any of its obligations hereunder without the
prior written consent of the other parties.
E. Entire Agreement
This Agreement, including all Exhibits hereto, constitute the complete and exclusive statement
of agreement between COUNTY and CITY with respect to the subject matter hereof. As such,
all prior written and oral understandings are superseded in total by this Agreement.
F. Construction
Each party has held the opportunity to participate in the review of this Agreement and this
Agreement will be deemed to have been made and shall be construed, interpreted, governed
and enforced pursuant to and in accordance with the laws of the State of Califomia. The
headings and captions used in this Agreement are for convenience and ease of reference only
and shall not be used to construe, interpret, expand, or limit the terms of the Agreement and
shall not be construed against any one party. Each of the Exhibits attached to this Agreement
is hereby incorporated into this Agreement by this reference.
G. No Third Party Beneficiaries
This Agreement is intended solely for the benefit of the COUNTY and the CITY. Any benefit
to any third party is incidental and does not confer on any third party to this Agreement any
28
rights whatsoever regarding the performance of this Agreement. Any attempt to enforce
provisions of this Agreement by third parties is specifically prohibited.
II. Waiver
A waiver by COUNTY of a breach of any of the covenants to be performed by CITY, or a
waiver by CITY of a breach of any of the covenants to be performed by COUNTY, shall not
be construed as a waiver of any succeeding breach of the same or other covenants, agreements,
restrictions, or conditions of this Agreement. In addition, the failure of either party to insist
upon strict compliance with any provision of this Agreement shall not be considered a waiver
of any right to do so, whether for that breach or any subsequent breach. The acceptance by
COUNTY or CITY of either performance or payment shall not be considered a waiver of the
other party's preceding breach of this Agreement.
Authority to Enter Agreement
COUNTY and CITY each has all requisite power and authority to conduct its respective
business and to execute, deliver, and perform the Agreement. Each party warrants that the
individuals who have signed this Agreement have the legal power, right, and authority to make
this Agreement and to bind each respective party.
J. Cooperation
COUNTY through SHERIFF and CITY will cooperate in good faith to implement this
Agreement.
K. Counterparts
This Agreement may be executed in one or more counterparts, each of which shall be deemed
to be an original, but all of which together shall constitute one and the same instrument.
L. Severability
This Agreement is subject to all applicable laws and regulations. If any provision of this
Agreement is found by any court or other legal authority, or is agreed upon by the parties, to
be in conflict with any law or regulation, then the conflicting provision shall be considered
29
null and void. If the effect of nullifying any conflicting provision is such that a material benefit
of this Agreement to either party is lost, then the Agreement may be terminated at the option
of the affected party, with the notice as required in this Agreement. In all other cases, the
remainder of this Agreement shall be severable and shall continue in full force and effect.
M. Representation
CITY's City Manager, or his or her designee, shall represent CITY in all discussions
pertaining to this Agreement. With the exception of the procedures set forth in sections II.E,
IV.E, and V.D, concerning services and payment, the SHERIFF, or his or her designee, shall
represent COUNTY in all discussions pertaining to this Agreement.
N. Job Actions
In the event of a work slowdown, strike, or any other form of job action by those individuals
assigned to perform CITY Law Enforcement Services, COUNTY through SHERIFF agrees to
provide only that minimal level of service agreed to by CITY and COUNTY, and CITY shall
have no responsibility for the cost of SHERIFF's Law Enforcement Services personnel who
withhold Law Enforcement Services to CITY under those circumstances.
O. Dispute Resolution Concerning Services and Payment
In the event of any dispute concerning services and payment arising from this Agreement, the
Assistant Sheriff of the Law Enforcement Services Bureau, or his or her designee, and CITY's
City Manager, or his or her designee, will meet and confer within ten (10) business days after
receiving notice of the dispute in an attempt to resolve the dispute. In the event no agreement
can be reached, SHERIFF, or his or her designee, and the CITY's City Manager, or his or her
designee, shall meet to discuss resolution of said dispute.
P. Obligation
This AGREEMENT shall be binding upon the successors of the members of the City Council,
the Mayor and the City Manager of CITY, and the members of the COUNTY Board of
Supervisors and the SHERIFF.
30
IN WITNESS WHEREOF, the CITY, by resolution duly adopted by its City Council on June 20, 2017,
has approved the execution of this contract by its City Manager, and the COUNTY, by order of its Board
of Supervisors June 20, 2017 (3) has approved the execution of this contract on the 20th Day of June,
2017.
City Manager
Approved by City Council
Action �j'r--t/L
Date
By: 04-h
go i
0K)
COUNT F SAN DIEGO�
Clerk of the Board of Supervisors
Approved by Board of Supervisors
Action 4/14,4u✓i1
Date 6/Cali 7
By: 04.244.4 q S :,lVAa 4 )
Approved as to form and legality Approved as to form and legality
By: «si:�_ AAid
gay
Date 2G- utI4'11
EXHIBITS TO THIS AGREEMENT:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
31
By:
Date
Vie/
Count Counsel
/2 tin
Approved and/or authorized by the
Board of Supervisors of the County of San Diego.
Meeting Date: -" Z"J1-1 Minute Order No. 3
By: -b • Z Date: V/2Jl 1
Deputy Clerk of the Sioard Supervisors
SERVICE CATEGORY
STAFF:
ATTACHMENT A
CONTRACT LAW ENFORCEMENT PROGRAM
SERVICE COSTS
FY 2017/2018
SALARY & START UP RADIO
BENEFITS COSTS REPLACEMENT
(Prorate (Full) (Prorate
If partial year) If partial year)
Deputy Patrol 5176,417.39 $17,559.00 $506.03
Deputy Traffic $176,417.39 $17,559.00 $506.03
Deputy Motor $188,725.58 517,559.00 5508.03
Deputy SPO $176,417.39 117,559.00 5506.03
Detective 5184,622.85 517,559.00 5506.03
CSO $77,254.92 $10,308.00 5506.03
Sergeant $228,142.66 $17,559.00 $506.03
Lieutenants $241,248.58 517,559.00 $506.03
Captains $280,804.60 $17,559.00 $506.03
Admin Sec II
Admin Sec I
Office Assistant
Office Support Specialist
Sr. Office Assistant
Sheriffs Prop & Evid Spec I
Dept. Aide
Crime & Intelligence Analyst
$83,862.96 55,133.00 $0.00
571,220.34 $5,133.00 50.00
$67,017.44 55,133.00 $0.00
$80,822.88 $5,133.00 $0.00
$79,088.72 $5,133.00 50.00
$69,628.22 $5,133.00 $0.00
$47,228.30 $5,133.00 $0.00
$127,599.62 $5,133.00 $0.00
Rehire (900 program) per hour 540.00
AUTO:
Patrol Sedan B!W
Patrol 4x4 B/W
Cost per auto
(Prorate
If partial year)
$25,523.32
$30,744.11
Traffic Sedan B/W 525,523.32
Motorcycle $12,117.66
Management Sedan $11,418.67
Detective Sedan & Det. Supervisor $8,601.45
SPO - Sedan 4 Dr
SPO - Van
SPO • B&W
CSO • Sedan 4 Dr
CSO • Van
$8,601.45
$13,066.57
$25,523.32
58,601.45
$8,004.99
ATTACHMENT B
City of Poway
Effective 7/1/17 through 6/30/18
June 2017
Staff # of
Unit
Total
SERVICE CATEGORY
Cost Staff
Factor
Net Cost
Notes
Deputy Patrol
$ 176,417.39 17.000
2,999,095.58
Deputy Traffic
$ 176,417.39 8.000
1,411,339.11
Deputy Motor
$ 188,725.58 2.000
377,451.16
Deputy SPO
$ 176,417.39 5.000
882,086.94
Detective
$ 184,622.85 3.000
553,868.54
CSO
$ 77,254.92 2.000
154,509.84
Sergeant Patrol
$ 228,142.65 4.000
912,570.61
Sergeant Traffic
$ 228,142.66 1.000
228,142.66
Sergeant Relief
$ 228,142.66 -
-
Sergeant Dedicated
$ 228,142.66 1.000
228,142.66
Detective Sgt
$ 228,142.66 1.000
228,142.66
Station Staff
756,210.40
Subtotal
8,731,560.15
Ancillary Support
1,412,895.72
Supply
187,766.95
Vehicles
591257.48
Space
446,903.31
Management Support
295,440.46
Liability
77,546.92
3,011,810.84
Adjustments:
TOTAL AMOUNT
$ 11,743,370.99
Attachment B
12 -Jun -17
ATTACHMENT C
Station Support Staff
OVERHEAD COST DETAIL SHEET
DEPUTY SHERIFF & SERGEANT COMMUNITY SERVICE OFFICER
Direct Charge Now Direct Charge Now
Ancillary Support
Communications Ctr $ 15,199.34 $ 7,599.67
Reserves $ - $
Crime Prevention $ 1,808.50 $ 904.25
Crime Analysis $ 475.02 $ 237.51
Traffic Coordinator $ 435.81 $ 217.91
Juvenile Intervention $ 2,654.71 $ 1,327.36
Family Protection $ 3,737.30 $ 1,868.65
Financial Crimes $ 2,725.31 $ 1,362.66
Domestic Violence $ 1,268.61 $ 634.31
Homicide $ 3,806.66 $ 1,903.33
Total $ 32,111.26 $ 16,055.65
Supplies
Station Direct Charge Now Direct Charge Now
Support Other $ 1,932.23 $ 966.12
Total $ 1,932.23 $ 966.12
Space Cost
Space Direct Charge Now Direct Charge Now
Total $ $
Management Support
Admin $ 1,423.28 $ 711.64
Fiscal $ 1,561.40 $ 780.70
Personnel $ 2,591.77 $ 1,295.89
Data Services $ 1,375.19 $ 687.60
Other $ 1,857.31 $ 928.66
Total $ 8,808.95 $ 4,404.49
Grand Total
Note:
$ 42,852.44 $ 21,426.26
Deputy, Detective, CSO, Sergeant, Station Staff, Station Supplies, Space & Vehicles are calculated directly per station.
Attachment C 6112/1011
ATTACHMENT D
LIABILITY FUND HISTORY
AMOUNT
Beginning Balance 1,643,947.51
FY 2009/2010 307,764.05
FY 2010/2011 (1,298,299.47)
FY 2011/2012 209,033.65
FY 2012/2013 258,994.88
FY 2013/2014 15,350.61
FY 2014/2015 60,289.48
FY 2015/2016 (635,636.98)
FY 2016/2017 (2 Quarters) (178,801.17)
Total 382,642.56
VHF Mobile radio
ATTACHMENT E
STANDARDIZED EQUIPMENT LIST
PATROI STATIONS
Mobile .Handitalk=VHF MobileVRM
Light Plastic
Vehicle Type Radio Radio Radio MCT's (1) Modems AVL (2) Siren Rear Seat Radar Push Bar Gunlock 1Ninch Screen
Patrol Sedan x x x x x x x
Patrol 4X4 (Expedition) x x x x x x x
Patrol 4X4 (Pick Up) x x x x x x
Traffic Sedan x x x x x x x
Traffic Motorcycle x x
Detective (4 -Door) x x
Detective (2 -Door) x x
Detective (Black & white) x x x x x x
Detective (Van) x x
CSO (Van) x x x x x (3)
Supervisory Sedan x x No* x
(1) Mobile Computer Terminals - purchased by Communication Center.
(2) Auto Vehicle Locator
(3) Amber waming light in rear deck.
x
x
x
x x x
Staff Equivalent for Coverage and Relief
Work seven days a week with relief for weekends and time off
7 day with Relief (old unit)
New Unit
New Unit
New Unit
New Unit
Hours per day Coverage Hours per shift days per week Staff required
8.5 8.5 7.0 1.78
10.5
12.5
25.0
25.5
10.5
12.5
12.5
8.5
7.0 2.19
7.0 2.61
7.0 5.22
7.0 5.33
Work full shifts a week with relief for time off
5 day with Relief (Old Unit)
New Unit
New Unit
Hours per day Coverage Hours per shift days per week Staff required
8.5 8.5 5.0 1.27
10.5 10.5 4.0 1.27
12.5 12.5 3.4 1.27
Work full shifts a week with no relief for time off
Hours per day Coverage Hours per shift days per week Staff required
5 day without Relief (Old Unit) 8.5 8.5 5.0 1.00
New Unit 10.5 10.5 4.0 1.00
New Unit 12.5 12.5 3.4 1.00
Note: add partial totals and round totals up. For example, if you need coverage for 2 positions
5 days a week with relief you would need 1.27 staff x 2 or 2.54 and would need 3 staff.
Assumptions
Work
Off
Total
Hours per year
Hours per week
1,743 33.52
467 8.98
2,210 42.50
ATTACHMENT A
STAFF:
Deputy Patrol
Deputy Traffic
Deputy Motor
Deputy SPO
Detective
CSO
Sergeant
:•SALARY:& ::::::STAR1 UP .:: _::RADIO::: •
BENEFITS':..: ..:::COSTS.. REPLACEMENT: •
(Prorate (Full) (Prorate
jf partial year} fpartial:year}:
$187,002.43 $17,559.00 $506.03
$187,002.43 $17,559.00 $506.03
$200,049.11 $17,559.00 $506.03
$187,002.43 $17,559.00 $506.03
$195,700.22 $17,559.00 $506.03
$81,890.22 $10,308.00 $506.03
$241,831.21 $17,559.00 $506.03
Lieutenants $255,723.49 $17,559.00 $506.03
Captains $297,652.88 $17,559.00 $506.03
Admin Sec 1I $88,894.74 $5,133.00 $0.00
Admin Sec I $75,493.56 $5,133.00 $0.00
Office Assistant $71,038.49 $5,133.00 $0.00
Office Support Specialist $85,672.25 $5,133.00 $0.00
Sr. Office Assistant $83,834.04 $5,133.00 $0.00
Sheriff's Prop & Evid Spec I $73,805.91 $5,133.00 $0.00
Dept. Aide $50,062.00 $5,133.00 $0.00
Crime & Intelligence Analyst $135,255.60 $5,133.00 $0.00
Rehire (960 program) per hour $40.00
AUTO: Cost per auto
(Prorate
if partial year)
Patrol Sedan B/W $27,054.71
Patrol 4x4 BIW $32,588.76
Traffic Sedan BIW $27,054.71
Motorcycle $12,844.71
Management Sedan $12,103.79
Detective Sedan & Det. Supervisor $9,117.54
SPO - Sedan 4 Dr $9,117.54
SPO - Van $13,850.56
SPO - B&W $27,054.71
CSO - Sedan 4 Dr $9,117.54
CSO - Van $8,485.29
:.ATTACHMENT: B::.
....City •
:of Poway . .
• : Effective 7/1/2018through 613,012019
ApriI:2018: •
. .
Staff
# of
Unit
Total
SERVICE CATEGORY
Cost
' Staff
Factor
Net Cost
Notes
Deputy Patrol
$ 187,002.43
17.000
3,179,041.32
Deputy Traffic
$ 187,002.43
8.000
1,496,019.46
Deputy Motor
$ 200,049.11
2.000
400,098.23
Deputy SPO
$ 187,002.43
5.000
935,012.16
Detective
$ 195,700.22
3.000
587,100.66
CSO
$ 81,890.22
2.000
163,780.43
Sergeant Patrol
$ 241,831.21
4.000
967,324.84
Sergeant Traffic
$ 241,831.21
1.000
241,831.21
Sergeant Relief
$ 241,831.21
-
-
Sergeant Dedicated
$ 241,831.21
1.000
241,831.21
Detective Sgt
$ 241,831.21
1.000
241,831.21
Station Staff
801,583.03
Subtotal
9,255,453.76
Ancillary Support
1,497,669.46
Supply
199,032.96
Vehicles
626,732.93
Space
473,717.51
Management Support
317,819.71
Liability
77,546.92
3,192,519.50
Adjustments:
TOTAL AMOUNT
$ 12,447,973.26
Attachment B
21 -Mar -18
ATTACHMENT C
Station Support Staff
OVERHEAD COST DETAIL SHEET
DEPUTY SHERIFF & SERGEANT COMMUNITY SERVICE OFFICER
Direct Charge Now Direct Charge Now
Ancillary Support
Communications Ctr $ 16,111.30 $ 8,055.65
Reserves $ $
Crime Prevention $ 1,917.01 $ 958.51
Crime Analysis $ 503.52 $ 251.76
Traffic Coordinator $ 461.96 $ 230.98
Juvenile Intervention $ 2,813.99 $ 1,407.00
Family Protection $ 3,961.53 $ 1,980.77
Financial Crimes $ 2,888.83 $ 1,444.42
Domestic Violence $ 1,344.72 $ 672.36
Homicide $ 4,035.06 $ 2,017.53
Total $ 34,037.92 $ 17,018.98
Supplies
Station Direct Charge Now Direct Charge Now
Support Other $ 2,048.17 $ 1,024.09
Total $ 2,048.17 $ 1,024.09
Space Cost
Space Direct Charge Now Direct Charge Now
Total $ $
Management Support
Admin $ 1,508.68 $ 754.34
Fiscal $ 1,655.09 $ 827.55
Personnel $ 2,747.28 $ 1,373.64
Data Services $ 1,457.70 $ 728.85
Other $ 1,968.75 $ 984.38
Total $ 9,337.50 $ 4,668.76
Grand Total $ 45,423.59 $ 22,711.83
Note:
Deputy, Detective, CSO, Sergeant, Station Staff, Station Supplies, Space & Vehicles are calculated directly per station.
3121/2010
Attachment C
ATTACHMENT D
LIABILITY FUND HISTORY
Beginning Balance
AMOUNT
862,445.74
FY 2012/2013 258,994.88
FY 2013/2014 15,350.61
FY 2014/2015 60,289.48
FY 2015/2016 (635,636.98)
FY 2016/2017 (3,361,519.58)
FY 2017/2018 (Two Quarters) (63,722.33)
Total (2,863,798.18)
VHF Mobile radio
Vehicle Type
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rile:••:••• " iaifio: Faiiio: MCT.'••: 7 Modems: : AV.t:: 2 _ ....
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ATTACHMENT E
STANDARDIZED EQUIPMENT LIST
PATROL STATIONS
Patrol Sedan x x
Patrol 4X4 (Expedition) x x
Patrol 4X4 (Pick Up) x x
Traffic Sedan x x
Traffic Motorcycle x x
Detective (4 -Door) x x
Detective (2 -Door) x x
Detective (Black & white) x x
Detective (Van) x x
CSO (Van) x x
Supervisory Sedan x x
x
x x x x
x x x x
x x x x
x x x x
No*
(1) Mobile Computer Terminals - purchased by Communication Center.
(2) Auto Vehicle Locator
(3) Amber warning Tight in rear deck.
x
Staff Equivalent for Coverage and Relief
Work seven days a week with relief for weekends and time off
Hours per day Coverage Hours per shift days per week Staff required
8.5
10.5
12.5
25.0
25.5
7 day with Relief (old unit)
New Unit
New Unit
New Unit
New Unit
8.5 7.0 1.78
10.5
12.5
12.5
8.5
7.0
7.0
7.0
7.0
2.19
2.61
5.22
5.33
Work full shifts a week with relief for time off
Hours per day Coverage Hours per shift days per week Staff required
8.5 8.5 5.0 1.27
10.5 10.5 4.0 1.27
12.5 12.5 3.4 1.27
5 day with Relief (Old Unit)
New Unit
New Unit
Work full shifts a week with no relief for time off
Hours per day Coverage Hours per shift days per week Staff required
5 day without Relief (Old Unit) 8.5 8.5 5.0 1.00
New Unit 10.5 10.5 4.0 1.00
New Unit 12.5 12.5 3.4 1.00
Note: add partial totals and round totals up. For example, if you need coverage for 2 positions
5 days a week with relief you would need 1.27 staff x 2 or 2.54 and would need 3 staff.
Assumptions
Work
Off
Total
Hours per year
Hours per week
1,743 33.52
467 8.98
2,210 42.50
SERVICE CATEGORY
STAFF:
ATTACHMENT A
CONTRACT LAW ENFORCEMENT PROGRAM
SERVICE COSTS
FY 2019/2020
SALARY & START UP RADIO
BENEFITS COSTS REPLACEMENT
(Prorate (Full) (Prorate
if partial year) if partial year)
Deputy Patrol $197,287.57 $20,928.00 $565.90
Deputy Traffic $197,287.57 $20,928.00 $565.90
Deputy Motor $211,051.82 $20,928.00 $565.90
Deputy SPO $197,287.57 $20,928.00 $565.90
Detective $206,463.73 $20,928.00 $565.90
CSO $86,394.18 $11,599.00 $565.90
Sergeant $255,131.93 $20,928.00 $565.90
Lieutenants $269,788.29 $20,928.00 $565.90
Captains $314,023.78 $20,928.00 $565.90
Admin Sec II
Admin Sec I
Office Assistant
Office Support Specialist
Sr. Office Assistant
Sheriffs Prop & Evid Spec I
Dept. Aide
Crime & Intelligence Analyst
$93,783.95 $6,375.00 $0.00
$79,645.71 $6,375.00 $0.00
$74,945.60 $6,375.00 $0.00
$90,384.23 $6,375.00 $0.00
$88,444.92 $6,375.00 $0.00
$77,865.24 $6,375.00 $0.00
$52,815.41 $6,375.00 $0.00
$142,694.66 $6,375.00 $0.00
Rehire (960 program) per hour $40.00
AUTO:
Patrol Sedan B/W
Patrol 4x4 B/W
Cost per auto
(Prorate
if partial year)
$28,542.72
$34,381.14
Traffic Sedan B/W $28,542.72
Motorcycle $13,551.17
Management Sedan $12,769.50
Detective Sedan & Det. Supervisor $9,619.01
SPO - Sedan 4 Dr
SPO - Van
SPO - B&W
CSO - Sedan 4 Dr
CSO - Van
$9,619.01
$14,612.34
$28,542.72
$9,619.01
$8,951.98
ATTACHMENT B
City of Poway
Effective 7/1/2019 through 6/30/2020
March 2019
Staff
#of
Unit
Total
SERVICE CATEGORY
Cost
Staff
Factor
Net Cost
Notes
Deputy Patrol
$ 197,287.56
17.000
3,353,888.59
Deputy Traffic
$ 197,287.57
8.000
1,578,300.53
Deputy Motor
$ 211,051.81
2.000
422,103.63
Deputy SPO
$ 197,287.56
5.000
986,437.82
Detective
$ 206,463.73
3.000
619,391.19
CSO
$ 86,394.18
2.000
172,788.35
Sergeant Patrol
$ 255,131.93
4.000
1,020,527.71
Sergeant Traffic
$ 255,131.93
1.000
255,131.93
Sergeant Relief
$ 255,131.93
-
-
Sergeant Dedicated
$ 255,131.93
1.000
255,131.93
Detective Sgt
$ 255,131.93
1.000
255,131.93
Station Staff
845,670.09
Subtotal
9,764,503.72
Ancillary Support
1,580,041.28
Supply
209,979.78
Vehicles
661,203.24
Space
499,771.98
Management Support
339,564.87
Liability
77,546.92
3,368,108.07
Adjustments:
TOTAL AMOUNT
$ 13,132,611.79
Attachment B
09 -Apr -19
ATTACHMENT C
Station Support Staff
OVERHEAD COST DETAIL SHEET
DEPUTY SHERIFF & SERGEANT COMMUNITY SERVICE OFFICER
Direct Charge Now Direct Charge Now
Ancillary Support
Communications Ctr $ 16,997.42 $ 8,498.71
Reserves $ - $
Crime Prevention $ 2,022.44 $ 1,011.22
Crime Analysis $ 531.21 $ 265.61
Traffic Coordinator $ 487.36 $ 243.68
Juvenile Intervention $ 2,968.76 $ 1,484.38
Family Protection $ 4,179.42 $ 2,089.71
Financial Crimes $ 3,047.72 $ 1,523.86
Domestic Violence $ 1,418.68 $ 709.34
Homicide $ 4,256.99 $ 2,128.50
Total $ 35,910.00 $ 17,955.01
Supplies
Station Direct Charge Now Direct Charge Now
Support Other $ 2,160.81 $ 1,080.41
Total $ 2,160.81 $ 1,080.41
Space Cost
Space Direct Charge Now Direct Charge Now
Total $
Management Support
Admin
Fiscal
Personnel
Data Services
Other
Total
$ 1,591.66
$ 1,746.11
$ 2,898.38
$ 1,537.88
$ 2,077.03
$ 9,851.06
Grand Total $ 47,921.87
Note:
$ 795.83
$ 873.06
$ 1,449.19
$ 768.94
$ 1,038.52
$ 4,925.54
$ 23,960.96
Deputy, Detective, CSO, Sergeant, Station Staff, Station Supplies, Space & Vehicles are calculated directly per station.
AttardmentC
0912019
ATTACHMENT D
LIABILITY FUND HISTORY
AMOUNT
Beginning Balance 862,445.74
FY 2012/2013 258,994.88
FY 2013/2014 15,350.61
FY 2014/2015 60,289.48
FY 2015/2016 (635,636.98)
FY 2016/2017 (3,361,519.58)
FY 2017/2018 (415,590.54)
FY 2018/2019 (Two Quarters) (178,573.13)
Total (3,394,239.52)
VHF Mobile radio
Vehicle Type
;2Mohile:
Radio
ATTACHMENT E
STANDARDIZED EQUIPMENT LIST
PATROL -STATIONS
Handitalk VHF Mobile
Radio Radio MCrs,(1:) Modems AVL;. (2) Siien Rear Seat
Light,• Plastic::
Patrol Sedan x x x x x x x
Patrol 4X4 (Expedition) x x x x x x x
Patrol 4X4 (Pick Up) x x x x x x
Traffic Sedan x x x x x x x
Traffic Motorcycle x x
Detective (4 -Door) x x
Detective (2 -Door) x x
Detective (Black & white) x x x x x x
Detective (Van) x x
CSO (Van) x x x x x (3)
Supervisory Sedan x x Not x
(1) Mobile Computer Terminals - purchased by Communication Center.
(2) Auto Vehicle Locator
(3) Amber warning light in rear deck.
Radar Pnifi Bar . Giunkuk:
x
x
x
x
x x x
ATTACHMENT A
STAFF:
Deputy Patrol
Deputy Traffic
Deputy Motor
Deputy SPO
Detective
CSO
Sergeant
$207,151.94
$207,151.94
$221,604.40
$207,151.94
$216,786.92
$90,713.89
$267,888.53
Lieutenants $283,277.70
Captains $329,724.97
Admin Sec II $98,473.15
Admin Sec I $83,627.99
Office Assistant $78,692.88
Office Support Specialist $94,903.44
Sr. Office Assistant $92,867.16
Sheriffs Prop & Evid Spec I $81,758.50
Dept. Aide $55,456.18
Crime & Intelligence Analyst $149,829.39
Rehire (960 program) per hour $40.00
AUTO: Cost per auto
(Prorate
if partial year)
Patrol Sedan B/W $29,969.86
Patrol 4x4 B/W $36,100.20
Traffic Sedan B/W $29,969.86
Motorcycle $14,228.73
Management Sedan $13,407.97
Detective Sedan & Det. Supervisor
$10,099.96
SPO - Sedan 4 Dr $10,099.96
SPO - Van $15,342.96
SPO - B&W $29,969.86
CSO - Sedan 4 Dr $10,099.96
CSO - Van $9,399.58
$21,899.00 $594.19
$21,899.00 $594.19
$21,899.00 $594.19
$21,899.00 $594.19
$21,899.00 $594.19
$12,499.00 $594.19
$21,899.00 $594.19
$21,899.00 $594.19
$21,899.00 $594.19
$6,857.00 $0.00
$6,857.00 $0.00
$6,857.00 $0.00
$6,857.00 $0.00
$6,857.00 $0.00
$6,857.00 $0.00
$6,857.00 $0.00
$6,857.00 $0.00
SERVICE CATEGORY
Staff
Cost
# of
Staff
Unit
Factor
Total
Net Cost
Notes
Deputy Patrol
Deputy Traffic
Deputy Motor
Deputy SPO
Detective
CSO
Sergeant Patrol
Sergeant Traffic
Sergeant Relief
Sergeant Dedicated
Detective Sgt
Station Staff
Subtotal
$ 207,151.94 17.000
$ 207,151.94 8.000
$ 221,604.40 2.000
$ 207,151.94 5.000
$ 216,786.92 4.000
$ 90,713.89 1.000
3,521,583.02
1,657,215.55
443,208.81
1,035,759.72
867,147.67
90, 713.89
$ 267,888.53 4.000 1,071,554.11
$ 267,888.53 1.000 267,888.53
$ 267,888.53 - -
$ 267,888.53 1.000 267,888.53
$ 267,888.53 1.000 267,888.53
887,953.60
10,378,801.95
Ancillary Support 1,659,043.35
Supply 220,478.77
Vehicles 694,963.78
Space 524,760.57
Management Support 318,664.42
Liability 119,302.95
Subtotal 3,537,213.84
Adjustments:
TOTAL AMOUNT $ 13,916,015.79
Attachment B
05 -Oct -20
ATTACHMENT C
OVERHEAD COST DETAIL SHEET
FY2020/2021
Station Support Staff
Ancillary Support
Communications Ctr
Reserves
Crime Prevention
Crime Analysis
Traffic Coordinator
Juvenile Intervention
Family Protection
Financial Crimes
Domestic Violence
Homicide
Total
Supplies
Station
Support Other
Total
Space Cost
Space
Total
Management Support
Admin
Fiscal
Personnel
Data Services
Other
Total
Grand Total
Note:
DEPUTY SHERIFF & SERGEANT COMMUNITY SERVICE OFFICER
Direct Charge Now
17,847.29
2,123.57
557.77
511.73
3,117.20
4,388.39
3,200.10
1,489.62
4,469.84
$ 37,705.51
Direct Charge Now
$ 2,268.86
$ 2,268.86
Direct Charge Now
$ 1,671.24
$ 1,833.42
$ 3,043.30
$ 1,614.77
$ 2,180.88
$
$ 10,343.61
$ 50,317.98
Direct Charge Now
$ 8,923.65
$
$ 1,061.79
$ 278.89
$ 255.87
$ 1,558.60
$ 2,194.20
$ 1,600.05
$ 744.81
$ 2,234.92
$ 18,852.78
Direct Charge Now
$ 1,134.43
$ 1,134.43
Direct Charge Now
$ 835.62
$ 916.71
$ 1,521.65
$ 807.39
$ 1,090.44
$
$ 5,171.81
$ 25,159.02
Deputy, Detective, CSO, Sergeant, Station Staff, Station Supplies, Space & Vehicles are
calculated directly per station.
ATTACHMENT D
Beginning Balance
FY 2012/2013
FY 2013/2014
FY 2014/2015
FY 2015/2016
FY 2016/2017
FY 2017/2018
FY 2018/2019
FY 2019/2020
FY 2020/21 (One Quarter)
Total
862,445.74
258,994.88
15,350.61
60,289.48
(635,636.98)
(3,361,519.58)
(415,590.54)
(76,889.66)
(181,243.76)
(119,676.16)
(3,593,475.97)
VHF Mobile radio
Vehicle Type
Patrol Sedan x x
Patrol 4X4 (Expedition) x x x
Patrol 4X4 (Pick Up) x x
Traffic Sedan x x
Traffic Motorcycle x x
Detective (4 -Door) x x
Detective (2 -Door) x x
ATTACHMENT E
STANDARDIZED EQUIPMENT LIST
PATROL STATIQNS
x
x
Detective (Black & white) x x x x x x
Detective (Van) x x
CSO (Van) x x x x x (3)
Supervisory Sedan x x No* x
(1) Mobile Computer Terminals - purchased by Communication Center.
(2) Auto Vehicle Locator
(3) Amber warning light in rear deck.
x
x
x
x
x x x