Minutes 2017 04-24CITY OF POWAY, CALIFORNIA
MINUTES OF THE BUDGET REVIEW COMMITTEE
REGULAR MEETING
April 24, 2017
The April 24, 2017, Regular Meeting of the Budget Review Committee was called to order
at 6:02 p.m. by Nancy Neufeld at the Poway City Council Chambers Observation Room,
13325 Civic Center Drive, Poway, California.
COMMITTEE MEMBERS PRESENT
Richard Ball, Marc Hennen, Peter Murray, Kevin Ogden, Torrey Powers
COMMITTEE MEMBERS ABSENT
None.
STAFF MEMBERS PRESENTS
Tina White, City Manager
Wendy Kaserman, Assistant City Manager
Peter Moote, Acting Director of Finance
Nancy Neufeld, City Clerk
PUBLIC ORAL COMMUNICATIONS
None.
COMMITTEE BUSINESS
2. Oath of Office
Nancy administered the Oath of Office. All members were sworn in and submitted
signed acknowledge forms.
3. Ethics Training Requirement
Nancy distributed instructions for completing the online ethics training through the
California Fair Political Practices Commission in order that the members can meet the
requirement for all standing City committee members.
4. Selection of Committee Chairman and Vice Chairman
Kevin moved that Peter Murray serve as Chairman. Torrey seconded the motion,
which the Committee approved by unanimous vote. Kevin moved that Torrey serve
as Vice Chair, which the Committee approved by unanimous vote.
5. Budget Review Committee Mission and Charter (including Brown Act)
The members were provided with a binder containing the initial set of budget review
materials for the FY 2017-18 proposed budget. The binder included the meeting
Page 2 — BUDGET REVIEW COMMITTEE
agenda, member roster, and prior Committee's report of recommendations for the FY
2015-17 biennium budget. The binder also included materials for discussion at the
Committee's May 1, 2017 meeting, including a schedule of revenue projections for the
General Fund, and the proposed budget detail for the Legislative and Administrative
Services Department, and the Finance and Human Resources & Risk Management
Departments.
Peter Moote provided an overview of the Committee Charter, and distributed the
Institute for Local Government's publication, "The ABCs of Open Government Laws".
To ensure compliance with Brown Act meeting noticing requirements, the members
were advised to limit all correspondence outside of Committee meetings to direct
communications with a staff member (Peter Moote), particularly when using email.
6. Discussion — Review BRC Recommendations 2015-17 Biennium
Peter Moote presented the prior Committee's report of recommendations for the FY
2015-17 biennium budget. It was noted that during the Committee's discussions over
the course of their review of the proposed budget, staff will identify discussion items
that the members may potentially consider developing into recommendations for
inclusion in their report to Council.
7. Overview/Understanding the Budget Document
Peter Moote used sample materials for the current adopted budget to demonstrate
how expenditures and revenues are represented in the budget document schedules,
from the most finite level of detail (Division Budget Justification Detail) through the
Fund Activity Schedule and the Budget by Fund (cost allocation).
Tina provided an overview of the key items and potential challenges that will be
represented in the proposed budget for FY 2017-18. She noted that the budget is a
work in progress at this time, and does not reflect possible changes associated with
good -faith bargaining that is currently underway with the City's represented
employees.
Chair and Committee Member — Initiated Items
None.
ADJOURNMENT
Peter Murray adjourned the meeting
/rnJ
7
Peter Moote 11
Acting Director of Finance