Item 1.5 - Acceptance of 2018-2019 St. Maint. Proj.; Bid 18-022 American Asphalt South, Inc.DATE:
TO:
FROM:
City of Poway
COUNCIL AGENDA REPORT
January 15, 2019
APPROVED ■
APPROVED AS AMENDED □
(SEE MINUTES)
DENIED □
REMOVED □
CONTINUED ____ _
RESOLUTION NO.
CONTACT:
Honorable Mayor and Members of the City Council
Robert Manis, Director of Development Services -/AA,
Jeff Beers, Special Projects Engineer
(858)668-4624 or jbeers@poway.org
SUBJECT: Acceptance of the 2018-2019 Street Maintenance Project; Bid No. 18-022
American Asphalt South, Inc.
Summary:
On June 19, 2018, the City Council awarded the contract for the 2018-2019 Street Maintenance
Project; Bid No. 18-022, to American Asphalt South, Inc., in the amount of $1,125,338.40. This
action will accept the project as complete.
Recommended Action:
It is recommended that the City Council:
(1)Accept the 2018-2019 Street Maintenance Project as complete;
(2)Authorize the City Clerk to file and record the Notice of Completion;
(3)Authorize the release of the retention in the amount of $56,092.70, if unencumbered,
45 days after City Council acceptance; and
(4)Release The Guaranty Company of North America USA Bond for Material and Labor
in the amount of $1,125,338.40 after the release of retention; and
(5)Retain The Guaranty Company of North America USA Bond for Faithful Performance
for a period of one year.
Discussion:
The 2018-2019 Street Maintenance Project is part of the City's Annual Pavement Management
Program. The 2018-2019 Street Maintenance Project consisted of placing asphalt slurry seal on
residential, collector and arterial streets in maintenance Zone 1. Street maintenance Zone 1 is
generally the streets north and east of and including Espola Road from Sandhill Road to the
western City limits. This project included work on the parking lots at Lake Poway, as well as raising
survey monuments, water valve cans and sewer manhole lids to grade.
There was one Change Order for this project which reduced the overall contract amount by
$3,484.31, and adjusted final quantities for several bid items. The final contract amount is
$1,121,854.09.
Environmental Review:
The matter of acceptance of public improvements that have been completed, which were the
subject of a prior environmental determination, is not subject to the California Environm ental
Quality Act.
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Acceptance of the 2018-2019 Street Maintenance Project
January 15, 2019
Page 2
Fiscal Impact:
Sufficient funds are available in the Roadways R&M Eng Sry-Rd Maint account (411040-43205)
for the release of retention. After the retention payment of $56,092.70, the Roadways R&M Eng
Sry-Rd Maint account (411040-43205) will have an available balance of $113,195.34.
Public Notification:
American Asphalt South, Inc., 14436 Santa Ana Avenue, Fontana, CA 92337
Attachments:
None
Reviewed/Approved By: Reviewed By:
Wendy Kaserman Alan Fenstermacher
Assistant City Manager City Attorney
2of2
Approved By:
Tina M. White
City Manager
January 15, 2019, Item C--5