Item 4.1 - Appropriation of Funds for LED Street and Safety Lighting Conversion ProjectAPPROVED • City of Poway
COUNCIL AGENDA REPORT
APPROVED AS AMENDED □
(SEEM
DENIED
REMOVED
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CONTINUED _____ _
DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
January 15, 2019
Honorable Mayor and Members of the City Council
Robert Manis, Director of Development Services�
Melody Rocco, Senior Civil Engineer U{1,
(858) 668-4653 or mrocco@poway.org
RESOLUTION NO.
Appropriation of Funds for LED Street and Safety Lighting
Conversion Project
The City of Poway currently has approximately 3,300 low pressure sodium (LPS) street and safaty
light fixtures that are operated and maintained through funding by the Lighting Assessment District
(Lighting District). Beginning in June 2019, LPS light fixtures will no longer be produced. Light
emitting diodes (LEDs) are more energy efficient and many cities have already converted their
LPS lights to LED. Therefore, the City plans to embark on a project to convert all the LPS light
fixtures to LED beginning in Spring 2019. In order to bid the conversion project, an appropriation
of funding will be needed.
Recommended Action:
It is recommended that the City Council appropriate $1,727,938.00 from the Lighting Assessment
District fund (2790) for the LED Street and Safety Lighting Conversion project (LED project).
Discussion:
In July 2019, the sole remaining manufacturer of LPS lights will no longer accept orders. The City
has approximately 3,300 LPS lights and replacement lights are already difficult to come by. The
lack of availability, along with increasing costs and lengthy delivery times of replacement lights,
necessitates the change from LPS to LED fixtures. The appropriation will fund the cost of
purchasing and installing LED fixtures at all arterial and residential street and safety light locations
within the Poway Lighting District.
Over the past summer, the City performed a pilot program to review LED fixtures from three
different manufacturers in three locations. Each supplier placed lights on both an arterial street
and a connecting residential street. LED lights were placed on a section of the following arterials:
Twin Peaks Road, Garden Road, and Community Road. The residential streets in the pilot
program were: Woodcreek Road, Montego Drive, and Olive Meadows Drive. Along with
comments from staff and the City Council, the City received 38 emails from residents and input
from Safety Services personnel. Based upon input received, staff concluded that the ability to
field adjust the wattage along with the ability to install shields are necessary components of the
new fixtures to provide maximum flexibility.
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Appropriation of Funds for LED Lighting
January 15, 2019
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Beginning in spring 2019, installation will be phased beginning in the business park, followed by
main arterials, residential areas, and then finishing in rural residential areas. A photometric
analysis will be completed for various locations throughout the City for use as "prototypes." An
installation progress map will be placed on the City website for residents to track the progress of
the project.
Conversion of the decorative lighting in the Old Poway Park and Civic Center Drive areas will be
completed as part of a separate project due to the complexity of the retro -fit required for those
fixtures. Additionally, a third project will convert the City's parks and parking lot fixtures. Funding
for these subsequent projects will be appropriated in the future.
The Lighting Assessment District fund was established in 1986 to cover costs associated with
street and safety light maintenance and energy use. The assessments for the Lighting District
have been modified since 1986 including incorporating additional properties, additional lights, and
capital improvement costs. Assessments are made on the San Diego County Property Tax Roll
based upon benefit factors by land use type. Each year staff presents a Resolution to City Council
establishing assessments for that fiscal year. In November 1996, Proposition 218 was enacted,
and assessments on individual parcels have remained flat since that time.
The Lighting District revenues are comprised of the tax roll assessments, property tax
contributions, as well as an annual General Fund contribution for the City's beneficial use, and
interest accrued on the fund balance. The Fiscal Year 2018-19 beginning fund balance in the
Lighting District was $5,457,878.51. Staff has developed projections of the fund balance over the
next 10 years incorporating the funding for the LED project, future Capital Improvement projects,
as well as revenues, expenditures, and anticipated maintenance and energy savings from the
LED project. It is anticipated the Lighting District will have a combined unappropriated fund
balance and capital replacement fund balance of approximately $1.9 million at the end of Fiscal
Year 2028-29. The $1,727,938 requested for this appropriation was developed through a cost
estimate for the project.
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
Approval of staff recommendation to authorize the appropriation of $1,727,938.00 from the
Lighting Assessment District fund (2790) to the LED Street and Safety Lighting Conversion
project.
Public Notification:
None.
Attachments:
None.
2 of 3 January 15, 2019, Item #4.1
Appropriation of Funds for LED Lighting
January 15, 2019
Page 3
Reviewed/Approved By: Reviewed By:
Wendy Kaserman - -Alan Fenstermacher
Assistant City Manager City Attorney
Approved By:
"h-tdh�
Tina M. White
City Manager
3 of 3 January 15, 2019, Item #4.1