Res 18-045RESOLUTION NO. 18-045
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF POWAY, CALIFORNIA, APPROVING CHANGES
TO THE POSITION CLASSIFICATION PLAN
WHEREAS, classification systems are fluid and dynamic and should be updated
periodically based on changing needs of and the public services provided to the community;
WHEREAS, the Fiscal Year 2018-19 budget includes approved personnel changes;
WHEREAS, the changes include two new classifications added to the Position
Classification Plan: 1) Community Outreach Coordinator (retitled from Management Analyst in
the City Manager's Office), and 2) Senior Utility Systems Mechanic (reclassified from an existing
Utility Systems Mechanic in the Utilities Division of the Public Works Department); and
WHEREAS, additional cleanup changes were made to the attached Position Classification
Plan to accurately reflect previously authorized positions by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as
follows:
Section 1: The above recitals are true and correct;
Section 2: The classifications in the City of Poway Position Classification Plan,
attached as Exhibit A, are approved;
Section 3: The two new proposed classifications and related classification
specifications Oob descriptions) are attached (as Exhibits B and C) and on file in the Human
Resources and Risk Management Department with all other classification specifications; and
Section 4: The Position Classification Plan will be effective June 19, 2018.
PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway,
California, at a regular meeting this 19th day of June 2018.
eve Vaus, Mayor
ATTEST:
Nancy Npruferd, CMC, City Clerk
Resolution No. 18-045
Page 2
STATE OF CALIFORNIA )
) SS
COUNTY OF SAN DIEGO )
I, Nancy Neufeld, City Clerk of the City of Poway, California, do hereby certify under
penalty of perjury that the foregoing Resolution No. 18-045 was duly adopted by the City Council
at a meeting of said City Council held on the 19th day of June 2018, and that it was so adopted
by the following vote:
AYES: GROSCH, LEONARD, MULLIN, VAUS
NOES: NONE
ABSENT: NONE
DISQUALIFIED: NONE
Nan6y N feld, CM , City Clerk
City of Poway
Resolution No. 18-045
Page 3
EXHIBIT A
City of Poway
Position Classification Plan
Effective June 19, 2018
Classification
Classification
Classification
Accountant
Economic Development Administrator
Recreation Supervisor
Accounting Technician I
Engineering Inspector
Seasonal Parks Maintenance Worker
Accounting Technician II
Engineering Technician I
Senior Accountant
Administrative Assistant l
Engineering Technician 11
Senior Accounting Technician
Administrative Assistant 11
E ui ment Mechanic
Senior Administrative Assistant
Administrative Assistant 111
Executive Assistant to the City Manager
Senior Civil Engineer
A uatics Coordinator
Facilities Maintenance and Special Districts Su
rvisor Senior Code Compliance Officer
Assistant City Manager
Facilities Maintenance Crew Leader
Senior Dock Attendant
Assistant Director of Public Works for Maintenance Operations
Facilities Maintenance Technician I
Senior Equipment Mechanic
Assistant Director of Public Works for Utilities
Facilities Maintenance Technician 11
Senior Fire Salletv Inspector
Assistant Engineer
Finance Manager
Senior Human Resources Analyst
Assistant Planner
Fire Battalion Chief
Senior Lifeguard
Associate Civil Engineer
Fire Captain/Paramedic
Senior Management Analyst
Associate Planner
Fire Engineer/Paramedic
Senior Park Ranger
Box Office Attendant
Fire Safety Inspector
Senior Parks Maintenance Crew Leader
Box Office Coordinator
Firefighter/Paramedic
Senior Planner
Budget Administrator
Fleet Maintenance Supervisor
Senior Recreation Supervisor
City Clerk
Front of House Assistant
Senior Utility Systems Mechanic
City Engineer
Front of House Coordinator
Senior Utility Systems Technician
City Manager
GIS Analyst
Soccial Proiects Engineer
City Planner
GIS Technician I
Stage Technician
Code Compliance Officer
GIS Technician 11
Stormwater Maintenance & Construction Worker I
Community Outreach Coordinator
Human Resources Technician I
Stormwaler Maintenance & Construction Worker 11
Community Services Manager
Human Resources Technician 11
Technical Theater Coordinator
Construction Maintenance Crew Leader
Information Technology Analyst
Utility Systems Mechanic
Construction Maintenance Supervisor
Information Technology Manager
Utility Systems Supervisor
Construction Maintenance Worker 1
Intern
Utility Systems Technician
Construction Maintenance Worker 11
Lead Customer Services Field Worker
Warehouse Associate
Contract Specialist/Inspector
Lead Engineering Inspector
Wastewater Utilities Crew Leader
Cross -Connection Specialist
Lifeguard
Wastewater Utilities Supervisor
Customer Services Field Worker
Mana emenl Analyst
Wastewater Utilities Worker I
Customer Services Supervisor
Management Assistant
Wastewater Utilities Worker II
Customer Services Technician I
Network and Computer Systems Administrator
Water Meter Reader
Customer Services Technician 11
Park Ranger
Water Treatment Plant Operator I
Deoutv Fire Chief
Parks Maintenance Crew Leader
Water Treatment Plant Operator U
Development Services Aide
Parks Maintenance Supervisor
Water Treatment Plant Operator III
Director of Community Services
Parks Maintenance Worker I
Water Treatment Plant Supervisor
Director of Development Services
Parks Maintenance Worker II
Water Utilities Crew Leader
Director of Finance
Public Works Operations Manager
Water Utilities Distribution Superv,sor
Director of Human Resources & Risk Management
Records Technician
Water Utilities Worker I
Director of Public Warks
Recreation Coordinator
Water Utilities Worker II
Director of Safes Services
Recreation Leaded
Dock Attendant
IRecreation Leader 11
Aye e�� IN THE GnV�ei
DEFINITION
EXHIBIT B
DRAFT
Community Outreach Coordinator
Resolution No. 18-045
Page 4
FLSA: EXEMPT
As the City of Poway looks to increase its outreach and communication efforts, the Community Outreach
Coordinator will develop and implement Citywide public information programs and campaigns to
residents, businesses and community groups on various City initiatives. The Community Outreach
Coordinator works with various departments to assist with dissemination of information and promotional
materials to the public and media regarding City services, activities, events and projects. This position
creates a proactive public relations environment with the community.
SUPERVISION RECEIVED AND EXERCISED
The Community Outreach Coordinator is an exempt, regular, full-time position working in the City
Manager's Office under general supervision and direction from assigned supervisor or management
personnel. This position exercises no direct supervision over staff but may provide technical and
functional direction to lower -level staff.
CLASS CHARACTERISTICS
This is a journey -level class that performs the full range of duties required to ensure City information is
communicated effectively and responsibly. Positions at this level receive some instruction or assistance
as new or unusual situations arise and are fully aware of the operating procedures and policies of the work
unit.
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
➢ Develops and implements Citywide and department specific communication policies, procedures
and standards.
➢ Represents the City to residents in explaining City projects and activities; provides outreach and
public education programs to the community.
➢ Plans, develops and distributes print and electronic materials to convey the City's goals,
messages, presence, image and effectiveness.
➢ Plans and develops media programs and campaigns designed to keep the public informed of City
services, accomplishments or programs.
➢ Prepares and distributes fact sheets, press releases, articles, and public information
announcements to media representatives.
➢ Designs, writes, edits and produces public information materials such as display advertising,
brochures, flyers, direct mail materials, newsletter articles, City bulletin boards, information
kiosks and videos.
➢ Develops and maintains information for the City's website and social media sites, monitors and
responds to comments and inquiries received from the public via social media sites.
➢ Plans and conducts outreach events such as ground breaking or ribbon cutting ceremonies.
Resolution No. 18-045
Page 5
Community Outreach Coordinator
Page 2 of 3
➢ Answers media inquiries and coordinates and schedules interviews with staff and council.
➢ May need to respond or work outside of normal business hours depending on the needs of the
City for communication to the public or within the organization.
➢ When the Emergency Operations Center is activated, serves as the primary conduit for
information to the media and the public regarding status of emergency and protection of life and
property advisories.
➢ Other related duties, as assigned.
QUALIFICATIONS
Knowledge of:
➢ Principles, practices, techniques and methods of gathering, preparing and disseminating public
information.
➢ Associated Press style print guidelines and broadcast standard style writing.
➢ Principles and practices ofjournalism, public relations and mass communications.
➢ Ethical principles and practices related to the field of journalism.
➢ Principles and techniques of photography, graphic design and multi -media presentation formats.
➢ Techniques and practices of organization and coordination of programs, activities and special
events.
➢ Methods of planning and implementing an effective public information program.
➢ Promotional public relations activities related to municipal government.
➢ Principles, procedures and strategies of electronic and digital communications in the public -sector
environment.
➢ Journalistic standards, principles and practices relating to professional writing and
correspondence, including Associated Press style.
➢ Computer software and applications related to website development and maintenance, and video
creation.
➢ Social media sites including Facebook, Twitter, YouTube and Linkedln.
➢ Applicable Federal, State and local laws, codes and regulations.
➢ Recordkeeping principles and procedures.
➢ English usage, grammar, spelling, vocabulary and punctuation.
➢ Techniques for effectively representing the City in contacts with governmental agencies,
community groups and various business, professional, educational, regulatory and legislative
organizations.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors and City staff.
Ability to:
➢ Assist in the development of goals, objectives, policies, procedures and work standards for the
department.
➢ Plan and conduct effective outreach, management and administrative studies.
➢ Conduct research on a wide variety of community outreach topics.
➢ Analyze, interpret, summarize, and present administrative and technical information and data in
an effective manner to the public.
➢ Evaluate and develop improvements in communication, community events, programs or other
areas.
➢ Research, analyze and evaluate new service delivery methods, procedures and techniques.
➢ Prepare clear and concise reports, correspondence and other written materials.
➢ Interpret and explain City policies and procedures, codes, regulations and ordinances with the
general public.
➢ Develop organization wide branding initiatives.
Resolution No. 18-045
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Community Outreach Coordinator
Page 3 of 3
➢ Effectively represent the City in meetings with governmental agencies, community groups and
various businesses, professional and regulatory organizations, and in meetings with individuals.
➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner;
organize own work, set priorities, and meet critical time deadlines.
➢ Operate modern office equipment including computer equipment and specialized software and
web -based application programs, including social media applications.
➢ Understand and follow oral and written instructions.
➢ Exercise good judgment, flexibility, creativity and sensitivity in response to changing situations
and needs.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
➢ Use tact, initiative, prudence and independent judgment within general policy, procedural and
legal guidelines.
➢ Establish, maintain and foster positive and harmonious working relationships with those
contacted in the course of work.
Experience:
Three years of professional -level journalistic, public relations or related experience.
Education/Training:
A Bachelor's Degree or equivalent education (i.e., minimum completed California units = 120 semester/
180 quarter) from an accredited educational institution with major coursework in Journalism, English,
Marketing, Communications, Business, Public Administration or a related field.
Licenses and Certifications:
Valid California class C driver's license with satisfactory driving record.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer; vision to read printed materials and a computer screen; and hearing and speech to communicate
in person, before groups, and over the telephone. This is primarily a sedentary office classification
although standing in work areas and walking between work areas may be required. Finger dexterity is
needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard
office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull
drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry,
push and pull materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions,
and no direct exposure to hazardous physical substances. Employees may work in the field at times and
occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions,
road hazards, vibration, and hazardous physical substances and fumes. Employees may interact with
upset staff and/or public and private representatives in interpreting and communicating departmental
policies and procedures.
WORKING CONDITIONS
May be required to be on-call and to work various shifts or emergencies on evenings, weekends, and
holidays. In case of a Citywide emergency or natural disaster, employees in this class may be required to
serve as an Emergency Responder.
Revised: June 2018
Resolution No. 18-045
Page 7
EXHIBIT C
DRAFT
(ED
SENIOR UTILITY SYSTEMS MECHANICFLSA: NON-EXEMPT
DEFINITION
This position performs operation, maintenance and repair activities related to water treatment, water
distribution, wastewater collection, reclaimed pumping and storage, and chemical feed systems. The
incumbent troubleshoots motor control panels and SCADA operation; performs repair and maintenance
work related to auxiliary machinery including large pumps, and valves; and mixes chemical reagents for
analyzers and chlorinators.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Utility Systems Supervisor or assigned supervisor. Exercises no
direct supervision over staff but may provide technical and functional direction to lower -level staff.
CLASS CHARACTERISTICS
This is the full journey -level class that performs the full range of duties required to ensure that City
infrastructure, systems and facilities to which assigned are maintained in a safe and effective working
condition and provide the highest level of safety for public use. Responsibilities include inspecting and
attending to assigned areas in a timely manner and performing a wide variety of tasks in the maintenance
and repair of assigned facilities and systems. Positions at this level are distinguished from the Mechanic
level by the performance of the full range of duties as assigned, working independently, and exercising
judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or
unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
This class is distinguished from the Utilities Systems Supervisor in that the latter is the full supervisory -
level class in the series responsible for organizing, assigning, supervising and reviewing the work of
assigned staff involved in utility systems maintenance.
When filled from the outside, the employee is required to have prior related experience that allows the
employee to meet the qualification standards for the Senior level.
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
➢ Performs a wide variety of duties and activities involved in the inspection, maintenance, repair
and replacement of structures, machinery and equipment at the City's water treatment plant, water
storage reservoir, potable and reclaimed water pumping stations, wastewater lift stations and
back-flush pumping systems, and related equipment, appurtenances and facilities.
➢ Checks, inspects, dismantles, tests, replaces, troubleshoots, adjusts and maintains pumps, motors,
compressors, generators, pressure reducing stations, altitude valves, pump control valves, surge
tanks, shock traps, hydro -pneumatic tanks, reservoirs, wet wells and water treatment plant
equipment and related systems, facilities and appurtenances.
➢ Troubleshoots, repairs, removes and reinstalls new and rebuilt pumps, motors, pilot valves,
pressure reducing station valves, pump controls and altitude valves.
Resolution No. 18-045
Page 8
Senior Utility Systems Mechanic
Page 2 of 4
➢ Operates, tests, maintains and adjusts settings on hydro -pneumatic tanks.
➢ Inspects and test -runs all stationary and portable generators.
➢ Rebuilds and maintains chemical feed systems, chlorinators, chlorine injectors, chlorine vacuum
regulators and ammonia systems.
➢ Inspects and troubleshoots 120/240/480 -volt motor control center.
➢ Troubleshoots and retrofits pump stations, pressure reducing stations, and related telemetry.
➢ Performs the full range of skilled maintenance work including plumbing, pipefitting, painting,
welding, fabricating, carpentry, masonry and millwrighting.
➢ Makes SCADA operation changes to the system.
➢ Operates telemetry and spread spectrum radios; responds to alarms and troubleshoots problems.
➢ Operates a variety of tools and equipment including hand and power tools, portable pumps,
compressors, welders and other specialized equipment used in the inspection, maintenance, repair
and replacement of assigned systems and facilities.
➢ Develops, schedules and carries out a preventive maintenance program; performs inspections of
structures, machinery and equipment; makes recommendations regarding changes in maintenance
work procedures.
➢ Takes water quality samples and performs basic tests; collects and prepares monthly wastewater
samples for laboratory.
➢ Tests chlorine and nitrogen levels at reservoirs for compliance and adjusts pressure reducing
stations and altitude valves as needed; inspects reservoirs for safety and functional aspects.
➢ Checks and adjusts dam, spillway, lake level, Piezometer readings and flushes Piezometer lines
and various pressure reducing stations to maintain water quality.
➢ Plans assigned work projects; prepares estimates of time and materials needed to perform
assigned repairs and maintenance; ensures adequate materials and supplies are available for
proper performance of maintenance work; assists in requisitioning and maintaining inventory of
equipment, tools, parts, and supplies used in the maintenance and repair duties.
➢ Reads and interprets technical manuals and blueprints to facilitate installation, servicing, repair
and replacement services and activities.
➢ Monitors contractors working with and around utility systems to ensure the work is appropriately
performed to City standards; checks pre -construction plans to verify proper integration of new
appurtenances into the City's utility systems; addresses discrepancies as necessary.
➢ Responds to customer complaints and inquiries regarding the taste, color, odor, pressure and/or
chlorine levels of drinking water; sets up pressure recorders and performs other tests; analyzes
data and makes changes and repairs to the system as necessary.
➢ Maintains public facilities, pump and lift stations, shop and garage areas, storage sites, and other
work areas in a clean and orderly condition, including securing equipment at the close of the
workday.
➢ Maintains accurate computerized logs and records of work performed and materials and
equipment used; prepares reports as required.
➢ Assists Utility Systems Technician on higher level electrical work, as needed.
➢ Responds to after-hours emergencies.
➢ Maintains attendance and punctuality that is observant of scheduled hours on a regular basis.
➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Basic principles and practices of work direction and training.
➢ Waterworks mathematics applicable to hydraulics and chemical dosing.
➢ Confined space protocol.
Resolution No. 18-045
Page 9
Senior Utility Systems Mechanic
Page 3 of 4
➢ The operation and minor maintenance of a variety of hand and power tools, vehicles and
equipment.
➢ Principles, theories, practices, tools and materials as they relate to the inspection, maintenance,
repair and replacement of structures, machinery and equipment at the City's water treatment plant,
water storage reservoir, potable and reclaimed water pumping stations, wastewater lift stations
and back-flush pumping systems, and related equipment, appurtenances and facilities.
➢ Materials, methods, practices and equipment used in treatment plant maintenance and repair
work.
➢ Operation of water treatment plant, distribution system, hydraulic gradients and water and
wastewater pumping equipment and facilities.
➢ Chemicals, chemical feed systems, chlorinators, vacuum regulators, chemical pumps, diffusers
and chemical dosages.
➢ The operation and maintenance of a wide variety of shop equipment, hand, power and motorized
tools and machinery.
➢ Operational characteristics of hydraulics, pumps, motors, compressors, pressure -relief stations,
generators, altitude valves, pump control valves, surge tanks, and hydro -pneumatic tanks.
➢ SCADA computer and control systems.
➢ Types and level of maintenance and repair activities generally performed in repair and
maintenance of water and wastewater structures, machinery, equipment and grounds.
➢ Applicable Federal, State and local laws, codes and regulations.
➢ Occupational hazards and safety equipment and practices related to the work.
➢ Safe driving rules and practices.
➢ Principles of recordkeeping.
➢ Basic computer software related to work.
➢ English usage, spelling, vocabulary, grammar and punctuation.
➢ Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors and City staff.
Ability to:
➢ Perform responsible mechanical maintenance and repair work with accuracy and minimal
supervision.
➢ Troubleshoot maintenance problems and determine materials and supplies required for repair.
➢ Perform routine equipment maintenance.
➢ Troubleshoot a variety of complex mechanical maintenance problems.
➢ Safely and effectively use and operate hand tools, mechanical equipment, power tools and light to
heavy equipment required for the work.
➢ Maintain tools and equipment in a clean working condition providing for proper security.
➢ Accurately determine project material needs and recommend purchases.
➢ Correctly interpret and apply the policies, procedures, laws and regulations pertaining to assigned
programs and functions.
➢ Make accurate arithmetic calculations.
➢ Read, interpret and apply a wide variety of technical information from manuals, drawings,
specifications, layouts, blueprints and schematics.
➢ Maintain accurate logs, records and basic written records of work performed.
➢ Understand and follow oral and written instructions.
➢ Follow department policies and procedures related to assigned duties.
➢ Operate modern office equipment including computer equipment and software.
➢ Exercise good judgment, flexibility, creativity and sensitivity in response to changing situations
and needs.
➢ Organize own work, set priorities, and meet critical time deadlines.
➢ Use English effectively to communicate in person, over the telephone, and in writing.
Resolution No. 18-045
Page 10
Senior Utility Systems Mechanic
Page 4 of 4
➢ Use tact, initiative, prudence and independent judgment within general policy, procedural and
legal guidelines.
➢ Establish, maintain and foster positive and harmonious working relationships with those
contacted in the course of work.
Experience:
Four years of experience equivalent to or at the Utility Systems Mechanic level within the City of Poway.
Education/Training:
Equivalent to the completion of the 12th grade supplemented by specialized training in the maintenance
of utility facilities and equipment.
Licenses and Certifications:
➢ Possess and maintain a valid class A driver's license.
➢ Possess and maintain a D3 Water Distribution Operator Certificate issued by the State Water
Resources Control Board (SWRCB). Possession of a T2 Water Treatment Operator Certificate
issued by the SWRCB is highly desirable.
➢ Possess and maintain First Aid/CPR Certificate.
➢ Mobile Crane Operation certification is highly desirable.
➢ Ability to pass SCBA Fitness Testing and the certification process.
➢ Ability to obtain and maintain a Confined Space Certificate.
PHYSICAL DEMANDS
Must possess mobility to work in and around water treatment plants and water and wastewater pump/lift
stations and related utility systems and facilities; strength, stamina and mobility to perform light to
medium physical work, to work in confined spaces and around machines, to climb and descend ladders,
and to operate varied hand and power tools and equipment, and to operate a motor vehicle and visit
various City sites; vision to read printed materials and a computer screen; and hearing and speech to
communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent
walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter
and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and
equipment. Positions in this classification bend, stoop, kneel, reach and climb to perform work and
inspect work sites. Employees -must possess the ability to lift, carry, push and pull materials and objects
weighing up to 100 pounds, or heavier weights with assistance and/or with the use of proper equipment.
ENVIRONMENTAL ELEMENTS
Employees work in and around water and wastewater utilities and in the field and are exposed to loud
noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining
workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and
fumes. Employees may interact with upset staff and/or public and private representatives, and contractors
in interpreting and enforcing departmental policies and procedures.
May be required to be on-call and to work various shifts or emergencies on evenings, weekends, and
holidays. In case of a City-wide emergency or natural disaster, employees in this class may be required to
serve as an Emergency Responder.
Revised: June 2018