Final Budget FY 2012-2013PROPOSED FINANCIAL PROGRAM
FISCAL YEAR 2012-2013
CITY OF POWAY
CALIFORNIA
CITY OF POWAY
CITY COUNCIL
DON HIGGINSON, MAYOR AND CHAIRMAN
MERRILEE BOYACK
JIM CUNNINGHAM
DAVE GROSCH
JOHN MULLIN
CITY OF POWAY
BUDGET REVIEW COMMITTEE
JOHN CARNAROLI
HOWARD COLLINS
GARY FLETCHER
JEFF MANGUM
STEVE VAUS
Prepared by:
Administrative Services Department
John French, Director
Peter Moote, Assistant Director
Andrew White, Finance Manager
CITY OF POWAY
DIRECTORY OF CITY OFFICIALS
CITY MANAGER
PENNY RILEY
ASSISTANT CITY MANAGER
TINA WHITE
CITY ATTORNEY
MORGAN FOLEY
DIRECTOR OF COMMUNITY SERVICES
ROBIN BETTIN
CITY CLERK
LINDA TROYAN
DIRECTOR OF DEVELOPMENT SERVICES
BOB MANIS
DIRECTOR OF ADMINISTRATIVE
SERVICES/TREASURER
JOHN FRENCH
DIRECTOR OF PUBLIC WORKS
LEAH BROWDER
DIRECTOR OF SAFETY SERVICES
MARK A. SANCHEZ
TABLE OF CONTENTS
City Manager's Letter of Transmittal ...................................................................................................... i
Budget Overview ...................................................................................................................................... iii
Fund Balances, Source, and Uses
Statement of Fund Balances ................................................................................................................... 1
General Fund (100) ................................................................................................................................ 3
Economic Uncertainty Fund (101) .......................................................................................................... 4
Special Projects Fund (102) .................................................................................................................... 5
Pension Stabilization Fund (104) ............................................................................................................ 6
Strom Water Claim Fund (105) .............................................................................................................. 7
Street Maintenance Fund (103) .............................................................................................................. 8
Streets Funds (103, 211-226) ................................................................................................................. 9
Drainage and Stormwater Funds (231-233) .......................................................................................... 10
Grant Funds (241-257; 714).................................................................................................................. 11
Developer Contribution, Mitigation Funds (251-258; 411, 422) .......................................................... 12
Special Assessment District Funds (261 – 275) ................................................................................... 13
Other Assessment Funds (250; 280-281) .............................................................................................. 14
Debt Service Funds (311-336) .............................................................................................................. 15
Water Utility Funds (510-511).............................................................................................................. 16
Sewer Utility Fund (Fund 520-521) ...................................................................................................... 17
Capital Replacement Funds (611-617) ................................................................................................ 18
Trust Funds (254; 711-782) .................................................................................................................. 19
City Redevelopment Administration Fund (428) ................................................................................. 20
City Municipal Improvement Projects Fund (421) ............................................................................... 21
City Capital Improvement Projects Fund (426) .................................................................................... 22
City Capital Improvement Projects Fund Loans (427) ......................................................................... 23
City Capital Improvement Projects Tax Allocation Bonds (424-425) ................................................. 24
City Housing Funds (416, 417, 429) ..................................................................................................... 25
Bond/Loan Interest and Redemption ......................................................................................................... 26
Interfund Transfers by Fund Group ........................................................................................................... 27
Revenues by Fund Groups ...................................................................................................................... 29
Operating Expenditures
Operating Expenditures/Budget by Department ........................................................................................ 31
Operating Expenditures/Budget by Fund .................................................................................................. 33
Legislative and Administrative . .................................................................................................... 35-44
Department of Administrative Services .......................................................................................... 45-58
Department of Community Services ............................................................................................... 59-72
Department of Development Services ............................................................................................ 73-86
Department of Public Works ........................................................................................................ 87-106
Department of Safety Services.................................................................................................... 107-116
Capital Improvement Program .................................................................................................... 117-132
Additional Information ......................................................................................................................... 133
iii
Click on throughout the Budget for more information and detail
BUDGET OVERVIEW
The City’s operating budget for fiscal year July 1, 2012 to June 30, 2013 is approximately
$71.9 million. The operating budget covers the day-to-day costs of providing services
for police and fire protection, parks and recreation services, streets, and water, sewer,
drainage and storm water utilities.
The City uses a fund accounting system, which segregates revenues and expenditures by
specific activity. Under this system, the funding source determines how the money can
be spent. The General Fund is the City’s principal funding source for fire protection, law
enforcement, parks and recreation, planning and engineering and other operations that
are not paid by dedicated or restricted sources. Enterprise Funds are used to separately
account for operations that are self-supporting. For these funds, costs are fully
recovered from user charges, which may only be used to support that particular service,
such as water or sewer. Special Revenues Funds are used to account for activities paid
for by dedicated revenue sources with specific limitations, such as gas tax, which must
be spent on street maintenance. Finally, other funds used by the City include Trust
Funds, Reserve Funds, and Internal Service Funds. A description of each fund type is
provided in the budget’s fund activity schedules (pages 1-27) which show each fund’s
fiscal year beginning balance, projected revenues, budgeted expenditures, transfers to
other funds, and projected year-end balance.
For FY 2012-13, the General Fund makes up roughly 49% of the overall operating
budget, or $35.3 million. Operating costs for fire protection and law enforcement
together make up over half of all General Fund expenditures.
Major
Expenditures
of the
General Fund
*Includes Park Maintenance from Public Works dept.
iv
The operating budget is
broken down into six
departments:
•Legislative and
Administration
•Administrative Services
•Community Services
•Development Services
•Public Works
•Safety Services.
Departments are further broken
down into divisions, such as Fire
Suppression, or Park & Landscape
Maintenance, and finally, by line-
item, such as Gas & Electricity.
For each department and its
respective divisions, the budget
reports proposed expenditures
for FY 2012-13, prior year
estimated or actual expenditures,
and the goals and objectives for
the new fiscal year.
Understanding the Budget
v
Sales Tax
$11.7/32.4%
Property Tax
$10.3/28.5%
Vehicle Fees
$3.9/10.8%
Franchise
Fees/Interest
Income/Rent
$3.8/10.4%
Community
Services Fees
$1.6/4.4%
Development
Fees $1.0/2.7%
Fire
Protection/Safety
Fees $1.9/5.4%
All Other
Sources/Transfers
$1.9/5.4%
City Staffing
For fiscal year 2012-13, the budget authorizes 205 full-time and 28.45* part-time positions
to staff the City. The City has reduced its workforce by over 25% since 2006-07. The
department operating budget pages show the positions assigned to each division. Salary
and benefit costs account for roughly half of General Fund operating expenditures, not
including contract costs for law enforcement provided by the San Diego County Sheriff’s
Office. The City's employee classifications and salary ranges for each are shown in the
Position Classifications schedule.
2011-2012 2012-2013
Authorized Proposed
Department Full-Time Part-Time* Full-Time Part-Time*
Legislative and Administrative 9 - 8 -
Administrative Services 22 .96 19 .96
Community Services 20 26.25 20 25.57
Development Services 30 0.96 23 .96
Public Works 85 0.96 81 .96
Safety Services 54 - 54 -
Grand Total 220 29.13 205 28.45
*Figures represent full-time equivalent based on 2,080 hours/year
Revenues and Other Sources for Operations
Appendices
The General Fund gets its
money for operations
primarily from sales tax,
property tax, and fees.
For fiscal year 2012-13,
total General Fund
sources are projected at
$36.1 million. Over half
of General Fund revenues
are from sales and
property taxes. The City
receives 1¢ of the 7.75¢
sales tax for every dollar
spent in Poway. Most of
the remainder goes to the
State and County.
vi
$0
$5
$10
$15
$20
Millions
Interest Earnings/Transfers/Other 1%
Fixed - Service Charges 14%
Variable Commodity/Water Charges 85%
$0
$5
$10
$15
$20
Millions
Admin/Billing/Reading/Other 21%
City Operating Costs 19%
Raw Water/Pumping (pass-through costs) 60%
About 21% of property taxes collected by the County Assessor are allocated to the City, or
roughly $840 on a home valued at $400,000. The remainder of property taxes goes to
schools, the County, and special districts.
Utilities
City provided water and sewer services are supported entirely by customer’s bills. Rates
support necessary operational expenditures, the purchase and treatment of raw water,
and capital improvements to ensure a safe and reliable system of plant, pipes, pump
stations, and reservoirs. The budget and financial activity for each utility service is
segregated into individual funds. Any unspent budget from a utility’s annual operations
is placed in reserve and is used for capital projects and to moderate future rate
increases.
Due to the water supply challenges in the region, the City is paying approximately 55%
more for its raw water supply than just three years ago. The increase in the cost that
the City must pay for raw water and associated fixed fees is projected to increase by an
additional 10% effective January 2013.
Operating
Revenue
$20.4 Million
Operating
Expenditures
$19.7 Million
Water Utilities
2012-13
vii
$0
$1
$2
$3
$4
$5
$6
$7
$8
$9
Millions
System Rehab/Improvements 6%
Admin./Other 22%
City Operating Costs 25%
Treatment (pass-through cost) 49%
$0
$1
$2
$3
$4
$5
$6
$7
$8
$9
Millions
Interest Earnings/Transfers/Other 4%
Fixed - Service Charges 17%
Commodity - Sewer Use 79%
Similarly, charges for sewer service are used to support system operation, maintenance,
and rehabilitation. Prior to 2011, sewer fees took into account the City’s share of costs
for San Diego’s Metro system’s implementation of secondary wastewater treatment. In
response to Metro’s deferral of this plan, Poway reduced its sewer commodity fees in
2011 and again in 2012. This resulted in the planned outcome where budgeted
operating expenditures exceed revenue sources during FY 2012-13. Substantial sewer
fund reserves are available to provide the resources necessary to ensure continued
reliable service to our customers, and to moderate any necessary sewer rate increases
over the next few years.
Capital Improvements
In addition to funding day-to-day operations, the budget provides money for capital
projects, or investments in the City’s infrastructure such as streets and parks. Unlike the
operating budget which covers expenditures year-by-year, the capital improvement
program (CIP) spans multiple-years.
Due to the dissolution of the Poway Redevelopment Agency by the State Legislature,
projects funded by Agency sources are limited to contractual commitments that were in
place prior to March 2011. In total, there are currently 22 active projects under the CIP,
using $18.3 million from various sources.
Pages 117-132
Operating
Revenue
$7.9 Million
Operating
Expenditures
$8.8 Million
Sewer Utilities
2012-13
viii
More Information is Available
Under direction of the City Manager, the Administrative Services Department prepares
the City’s budget document. In addition to the published document, other budget
resources are available on the City’s website. The City’s budget is reviewed by the
Budget Review Committee (Committee), whose members are appointed by City Council.
The Committee also prepares recommendations for consideration by the City Council
when the budget is adopted at a public hearing each June. The Committee’s
recommendations are available for review on the City’s website with the budget
document. Questions about the budget may be directed via email to the Administrative
Services Department at adminservices@poway.org
Proposed Revenues and Expenditures FY 2012-2013CapitalBeginningProjects/ Loans/ InterestEndingFund BalanceProgram Transfers and BondFund BalanceFund7/1/2012 Revenues Operations Costs In(Out) Redemption Other 06/30/2013General Fund20,780,693 35,395,990 35,255,221 - (631,810) -- 20,289,652State Economic Uncertainty3,100,000 ------ 3,100,000Special Project Fund641,250 ------ 641,250Pension Stabilization Fund2,424,868 ------ 2,424,868Streets Funds3,817,871 3,591,070 3,281,601 ---- 4,127,340Street Maintenance Fund4,483,286 ------ 4,483,286Drainage & Stormwater Funds4,183,877 767,040 674,752 (154,163)--- 4,430,328Grant Funds530,978 443,210 - 165,876 (100,000) -- 708,312Developer Cont./Mitgtn Funds2,664,881 76,750 ----- 2,741,631Special Assessment Districts6,541,465 2,207,440 3,062,143 - 321,110 -- 6,007,872Other Assessment Funds129,822 991,220 127,000 217,550 (636,000) -- 140,492Debt Service Funds5,360,838 3,762,760 -- 969,570 5,329,425 - 4,763,743Water Utilities Fund5,631,297 20,423,350 19,105,911 - (290,670) 282,910 - 6,375,156Sewer Utilities Fund22,891,932 7,936,990 8,118,969 500,000 (18,230) -- 22,191,723Capital Replacement Funds9,441,084 2,605,900 2,416,283 - 390,850 -- 10,021,551Trust Funds5,058,909 13,620 --(4,820) -- 5,067,709Redevelopment Administration---- --- -Municipal Improvement Fund ---- --- -Capital Improvement Fund---- --- -Capital Improv. - Loans Fund---- --- -Capital Improv. TAB Funds---- --- -City Housing Funds2,312,467 816,250 - 700,000--- 2,428,717Total99,995,517 79,031,590 72,041,880 1,429,263- 5,612,335- 99,943,629STATEMENT OF FUND BALANCES 1
Fiscal Years 2010-11 and 2011-12
FY 2010-11 FY 2010-11 FY 2010-11 FY 2011-12 FY 2011-12 FY 2011-12 Proposed
Proposed RDA Loan RDA Loan RDA Loan RDA Loan RDA Loan RDA Loan RDA Loan Fund Balance
Fund Balance Principal Interest Total Principal Interest Total Total w/o RDA Loans
Fund 6/30/2013 Payment Payment Payment Payment Payment Payment Payments 06/30/2013
General Fund 20,289,652 (500,000) (45,319) (545,319) (2,801,458) (14,333) (2,815,791) (3,361,110) 16,928,542
Streets Funds 4,127,340 (1,642,944) (1,144,965) (2,787,909) - - - (2,787,909) 1,339,431
Drainage & Stormwater Funds 4,430,328 (2,077,156) (2,328,498) (4,405,654) - - - (4,405,654) 24,674
Water Utilities Fund 6,375,156 (2,606,354) (25,916) (2,632,270) - - - (2,632,270) 3,742,886
Sewer Utilities Fund 22,191,723 (3,215,455) (310,884) (3,526,339) (2,033,168) (15,930) (2,049,098) (5,575,437) 16,616,286
Total 57,414,199 (10,041,909) (3,855,582) (13,897,491) (4,834,626) (30,263) (4,864,889) (18,762,380) 38,651,819
RDA loan repayments made from January 1, 2011 forward are subject to potential State Department of Finance review and "claw back" under the provisions of AB 1X 26.
STATEMENT OF REDEVELOPMENT AGENCY LOAN PAYMENTS
2
GENERAL FUND
Activity Detail Fund 100
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Proposed Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 16,029,961 18,151,403 18,325,735 18,325,735 20,780,693
REVENUES
Taxes & Franchises
Sales Tax 9,833,390 10,418,323 10,336,760 11,043,421 11,706,030
Property Tax 12,149,155 11,945,474 12,165,700 12,213,465 14,205,990
Franchise Fees, TOT 2,597,590 2,650,304 2,682,820 2,732,645 2,797,250
Fees, Permits & Services 4,143,588 4,389,230 3,847,530 3,894,792 3,895,130
Use of Property, Grants, Other 4,131,774 3,104,371 3,492,330 2,717,922 2,791,590
Total General Fund Revenues 32,855,497 32,507,702 32,525,140 32,602,245 35,395,990
TOTAL FUNDS AVAILABLE 48,885,458 50,659,105 50,850,875 50,927,980 56,176,683
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 567,750 408,605 444,789 421,247 795,827
Administrative Services 1,998,838 2,178,310 2,249,480 2,061,853 2,264,390
Community Services 4,422,418 4,433,961 4,785,220 4,782,546 4,799,460
Development Services 2,734,198 2,388,079 2,411,837 2,331,849 3,794,025
Public Works 3,043,986 3,148,678 3,326,541 3,291,448 4,126,739
Safety Services 18,812,864 18,264,667 19,199,890 18,934,115 19,474,780
Redevelopment Services 17,738 17,066 - -
Indirect Cost Alloc./Emp. Rtmnt. Cont.(378,697) (427,429) (438,091) (420,649) -
Total Operating Expenses 31,219,095 30,411,938 31,979,666 31,402,409 35,255,221
T Capital Projects (413,645) (36,615)
Program Expenses - 575,355
Total Programs/Capital Projects (413,645) 538,740 - - -
TOTAL EXPENDITURES 30,805,450 30,950,678 31,979,666 31,402,409 35,255,221
TRANSFERS/LOANS
Street Maint. Fund Trans. In/(Out)- - - - -
Pension Stabiliz. Fund Trans. In/(Out)(231,862) - - - -
Loan Repayment 473,898 - - - -
Stormwater Fund Loan In (Out)- - - 206,005 -
RDA Loan In (Out)500,000 500,000 500,000 2,801,458 -
All Other Transfers In/(Out)(689,481) 8,077,765 (433,250) (1,752,341) (631,810)
Encumbrance Roll Forward - - (113,015) - -
Other Fund Balance Activity 18,840 (9,960,458) - - -
TOTAL TRANSFERS/LOANS 71,395 (1,382,693)(46,265)1,255,122 (631,810)
NET FUND ACTIVITY 2,121,442 174,331 499,209 2,454,958 (491,041)
ENDING FUND BALANCE 18,151,403 18,325,735 18,824,944 20,780,693 20,289,652
RDA loan repayments made from January 1, 2011 forward are subject to potential State Department of Finance review
and "claw back" under the provisions of AB 1X 26.
The General Fund is the City’s principal source for fire protection,law enforcement,parks and recreation,planning and
engineering and other operations that are not funded by dedicated or restricted sources.The primary source of revenues
for the General Fund are property taxes, sales tax, and fees for services.
3
ECONOMIC UNCERTAINTY FUND
Activity Detail - Fund 101
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Proposed Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000
REVENUES - - - - -
TOTAL FUNDS AVAILABLE 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000
EXPENDITURES
Operating Expenses - - - - -
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses - - - - -
Capital Projects - - - - -
Program Expenses - - - - -
Total Programs/Capital Projects - - - - -
TOTAL EXPENDITURES 0 0 0 0 0
TRANSFERS In/(Out)- - - - -
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY - - - - -
TOTAL OTHER SOURCES/USES 0 0 0 0 0
NET FUND ACTIVITY 0 0 0 0 0
ENDING FUND BALANCE 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000
This fund was created by transfers from the General Fund. It will be drawn upon as necessary to help mitigate actions
by the State, possible reductions in State funding or unforeseen effects of the economy over the next several fiscal
years.
4
SPECIAL PROJECT FUND
Activity Detail - Fund 102
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Proposed Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 503,244 629,618 641,250 641,250 641,250
REVENUES - - - - -
TOTAL FUNDS AVAILABLE 503,244 629,618 641,250 641,250 641,250
EXPENDITURES
Operating Expenses - - -
Legislative and Admin. Services - - -
Administrative Services - - -
Community Services - - -
Development Services - - -
Public Works - - -
Safety Services - - -
Redevelopment Services - - -
Indirect Cost Allocation - - -
Total Operating Expenses - - - - -
Capital Projects (126,374) (11,632) - - -
Program Expenses - - - - -
Total Programs/Capital Projects (126,374) (11,632) - - -
TOTAL EXPENDITURES (126,374)(11,632)0 0 0
TRANSFERS In/(Out)- - - - -
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY - - - - -
TOTAL OTHER SOURCES/USES 0 0 0 0 0
NET FUND ACTIVITY 126,374 11,632 0 0 0
ENDING FUND BALANCE 629,618 641,250 641,250 641,250 641,250
This fund is used to account for the sources and uses of monies available through tax sharing agreements.There are no
active agreements in effect for FY 2012-13.
5
PENSION STABILIZATION FUND
Activity Detail - Fund 104
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Proposed Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 1,420,000 - 2,424,868 2,424,868 2,424,868
REVENUES - - - - -
TOTAL FUNDS AVAILABLE 1,420,000 0 2,424,868 2,424,868 2,424,868
EXPENDITURES
Operating Expenses - - - - -
Legislative and Admin. Services - - - - -
Administrative Services 1,651,862 - - - -
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses 1,651,862 - - - -
Capital Projects - - - - -
Program Expenses - - - - -
Total Programs/Capital Projects - - - - -
TOTAL EXPENDITURES 1,651,862 0 0 0 0
TRANSFERS In/(Out)231,862 2,452,920 - - -
LOANS (In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY - (28,052) - - -
TOTAL OTHER SOURCES/USES 231,862 2,424,868 0 0 0
NET FUND ACTIVITY (1,420,000)2,424,868 0 0 0
ENDING FUND BALANCE - 2,424,868 2,424,868 2,424,868 2,424,868
This fund was created by transfers from the General Fund to address potential future pension rate increases when
impacted by volatile markets.
6
STORM WATER CLAIM FUND
Activity Detail - Fund 105
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Proposed Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - - - -
REVENUES - - - - -
TOTAL FUNDS AVAILABLE 0 0 0 0 0
EXPENDITURES
Operating Expenses - - - - -
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses - - - - -
Capital Projects - - - - -
Program Expenses - 1,450,000 - - -
Total Programs/Capital Projects - 1,450,000 - - -
TOTAL EXPENDITURES 0 1,450,000 0 0 0
TRANSFERS In/(Out)- 1,450,000 - - -
LOANS (In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY - - - - -
TOTAL OTHER SOURCES/USES 0 1,450,000 0 0 0
NET FUND ACTIVITY 0 0 0 0 0
ENDING FUND BALANCE - - - - -
This fund was created by a transfer from the General Fund to fund the storm water claim process.
7
STREET MAINTENANCE FUND
Activity Detail Fund 103
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 4,477,026 4,477,026 4,483,286 4,483,286 4,483,286
REVENUES - 6,260 - - -
TOTAL FUNDS AVAILABLE 4,477,026 4,483,286 4,483,286 4,483,286 4,483,286
EXPENDITURES
Operating Expenses
Legislative and Admin. Services
Administrative Services
Community Services
Development Services
Public Works
Safety Services
Redevelopment Services
Indirect Cost Allocation
Total Operating Expenses - - - - -
Capital Projects
Program Expenses
Total Programs/Capital Projects - - - - -
TOTAL EXPENDITURES 0 0 0 0 0
TRANSFERS (In/Out)- - - - -
LOANS (In/Out)
ENCUMB. ROLL FORWARD
OTHER FUND BALANCE ACTIVITY
TOTAL OTHER SOURCES/USES 0 0 0 0 0
NET FUND ACTIVITY 0 6,260 0 0 0
ENDING FUND BALANCE 4,477,026 4,483,286 4,483,286 4,483,286 4,483,286
The Street Maintenance Fund was established to provide an as-needed,supplemental source of funds for the City's
Street Maintenance Program.Appropriations from this fund can be made at the discretion of the City Council to ensure
that the City can continue its high standard for maintenance of streets.The source for the fund has been Council
authorized transfers from prior years' General Fund operating surpluses.
8
STREET FUNDS
Activity Detail - Funds 211-226
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 1,843,030 1,951,804 4,418,562 4,418,562 3,817,871
REVENUES 3,757,312 2,809,536 2,158,390 2,011,497 3,591,070
TOTAL FUNDS AVAILABLE 5,600,342 4,761,340 6,576,952 6,430,059 7,408,941
EXPENDITURES
Operating Expenses - - - - -
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services 7,500 7,500 7,500 7,500 7,500
Public Works 3,529,834 2,563,294 2,553,223 2,544,688 3,274,101
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses 3,537,334 2,570,794 2,560,723 2,552,188 3,281,601
Capital Projects 110,603 562,946 - 60,000 -
Program Expenses - - - - -
Total Programs/Capital Projects 110,603 562,946 - 60,000 -
TOTAL EXPENDITURES 3,647,937 3,133,740 2,560,723 2,612,188 3,281,601
TRANSFERS In/(Out)- - - - -
RDA LOANS In/(Out)- 2,787,909 - - -
ENCUMB. ROLL FORWARD - - (15,087) - -
OTHER FUND BALANCE ACTIVITY (601) 3,053 - - -
TOTAL OTHER SOURCES/USES (601)2,790,962 (15,087)0 0
NET FUND ACTIVITY 108,774 2,466,758 (417,420)(600,691)309,469
ENDING FUND BALANCE 1,951,804 4,418,562 4,001,142 3,817,871 4,127,340
RDA loan repayments made from January 1, 2011 forward are subject to potential State Department of Finance review
and "claw back" under the provisions of AB 1X 26.
These funds are used to finance the construction,repair and maintenance of City streets,to construct street projects
financed by developer's fees, and to account for special sales taxes to be used for street and highway projects approved
by the regional transportation group.Financial Activity in this fund group also includes proceeds from AB 2928, and
State measure 1B bonds for traffic reduction and safety.
9
DRAINAGE AND STORMWATER FUNDS
Activity Detail - Funds 231-233
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 305,962 423,657 4,172,228 4,172,228 4,183,877
REVENUES 2,103,677 2,055,668 2,163,890 1,107,474 767,040
TOTAL FUNDS AVAILABLE 2,409,639 2,479,325 6,336,118 5,279,702 4,950,917
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 22,908 25,810 36,187 34,272 17,880
Administrative Services 62,592 69,156 78,774 70,409 36,380
Community Services - - - - -
Development Services 18,780 517,196 660,653 594,646 38,698
Public Works 1,934,272 1,451,172 1,484,087 1,455,089 581,794
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation 8,752 10,772 14,717 13,598 -
Total Operating Expenses 2,047,304 2,074,106 2,274,418 2,168,013 674,752
Capital Projects (9,607) 854,460 - - (154,163)
Program Expenditures 115,376 (12,034) - - -
Total Programs/Capital Projects 105,769 842,426 - - (154,163)
TOTAL EXPENDITURES 2,153,073 2,916,532 2,274,418 2,168,013 520,589
TRANSFERS In/(Out)163,151 193,850 159,270 1,278,193 -
RDA LOANS (In/Out)- 4,405,654 - - -
GENERAL FUND LOANS (In/Out)- - - (206,005) -
ENCUMB. ROLL FORWARD - - (1,098) - -
OTHER FUND BALANCE ACTIVITY 3,940 9,931 - - -
TOTAL OTHER SOURCES/USES 167,091 4,609,435 158,172 1,072,188 0
NET FUND ACTIVITY 117,695 3,748,571 47,644 11,648 246,451
ENDING FUND BALANCE 423,657 4,172,228 4,219,872 4,183,877 4,430,328
RDA loan repayments made from January 1, 2011 forward are subject to potential State Department of Finance review
and "claw back" under the provisions of AB 1X 26.
These funds are used to finance drainage maintenance activities,construction of flood control and drainage
improvements, and for stormwater program activities.The primary sources of revenue are from property tax
assessments and development impact fees.
10
GRANTS
Activity Detail - Funds 241-257, 714
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 389,081 378,354 479,973 479,973 530,978
REVENUES 1,850,614 1,094,718 286,539 618,215 443,210
TOTAL FUNDS AVAILABLE 2,239,695 1,473,072 766,512 1,098,188 974,188
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses - - - - -
Capital Projects 714,200 110,660 84,704 99,083 64,871
Program Expenses 1,044,240 782,439 186,995 368,127 101,005
Total Programs/Capital Projects 1,758,440 893,099 271,699 467,210 165,876
TOTAL EXPENDITURES 1,758,440 893,099 271,699 467,210 165,876
TRANSFERS In/(Out)(102,901) (100,000) (100,000) (100,000) (100,000)
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - - - -
GRANTS OUTSTANDING 1,868,264 1,512,849 1,501,578 979,188 -
COMMITTED CAPITAL PROJECTS (1,868,264) (1,512,849) (1,501,578) (979,188) -
OTHER FUND BALANCE ACTIVITY - - - - -
TOTAL OTHER SOURCES/USES (102,901)(100,000)(100,000)(100,000)(100,000)
NET FUND ACTIVITY (10,727)101,619 (85,160)51,005 177,334
ENDING FUND BALANCE 378,354 479,973 394,813 530,978 708,312
These funds are used to account for various grants that are received by the City. Grant programs available to the City
include Federal Community Development Block Grants (CDBG), and various State grant programs for transportation
improvements, recycling, law enforcement, and traffic safety.
11
DEVELOPER CONTRIBUTION/MITIGATION FUNDS
Activity Detail - Funds 251-252, 258, 411, 422
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 2,269,804 2,532,847 2,607,813 2,607,813 2,664,881
REVENUES 269,543 774,966 124,240 57,068 76,750
TOTAL FUNDS AVAILABLE 2,539,347 3,307,813 2,732,053 2,664,881 2,741,631
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses - - - - -
Capital Projects 6,500 700,000 - - -
Program Expenses - - - - -
Total Programs/Capital Projects 6,500 700,000 - - -
TOTAL EXPENDITURES 6,500 700,000 0 0 0
TRANSFERS In/(Out)- - - - -
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY - - - - -
TOTAL OTHER SOURCES/USES 0 0 0 0 0
NET FUND ACTIVITY 263,043 74,966 124,240 57,068 76,750
ENDING FUND BALANCE 2,532,847 2,607,813 2,732,053 2,664,881 2,741,631
These funds are used for acquisition and preservation of habitat financed by developer's fees,for financing public
improvements or services that benefit the properties against which the assessments are levied,and to support fire
suppression operations.
12
SPECIAL ASSESSMENT DISTRICTS
Activity Detail - Funds 261-275
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 5,614,445 6,086,283 6,639,238 6,639,238 6,541,465
REVENUES 2,339,897 2,287,425 2,260,210 2,069,382 2,207,440
TOTAL FUNDS AVAILABLE 7,954,342 8,373,708 8,899,448 8,708,620 8,748,905
EXPENDITURES
Operating Expenses - - - - -
Legislative and Admin. Services 32,066 35,592 47,667 45,145 32,725
Administrative Services 58,713 69,646 67,383 60,854 106,629
Community Services - - - - -
Development Services 143,048 45,468 46,218 45,333 -
Public Works 1,923,329 1,921,172 2,524,100 2,326,503 2,922,789
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation 7,791 9,233 11,138 10,430 -
Total Operating Expenses 2,164,947 2,081,110 2,696,506 2,488,265 3,062,143
Capital Projects - (39,131) - - -
Program Expenditures 10,116 - - - -
Total Programs/Capital Projects 10,116 (39,131) - - -
TOTAL EXPENDITURES 2,175,063 2,041,979 2,696,506 2,488,265 3,062,143
TRANSFERS In/(Out)305,730 305,820 321,110 321,110 321,110
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - (25,538) - -
OTHER FUND BALANCE ACTIVITY 1,274 1,689 - - -
TOTAL OTHER SOURCES/USES 307,004 307,509 295,572 321,110 321,110
NET FUND ACTIVITY 471,838 552,955 (140,724)(97,773)(533,593)
ENDING FUND BALANCE 6,086,283 6,639,238 6,498,514 6,541,465 6,007,872
These funds are used to finance services and improvements that benefit the properties against which the assessments are
levied.Individual funds are used to account for the City's nine landscape maintenance districts,and the lighting district
(two zones),
13
OTHER ASSESSMENTS
Activity Detail - Funds 250, 280 & 281
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 169,835 136,858 103,729 103,729 129,822
REVENUES 989,471 975,584 993,610 995,800 991,220
TOTAL FUNDS AVAILABLE 1,159,306 1,112,442 1,097,339 1,099,529 1,121,042
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - -
Administrative Services 65,806 63,619 70,000 114,000 127,000
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses 65,806 63,619 70,000 114,000 127,000
Capital Projects - - - - -
Program Expenses 240,000 240,000 217,550 217,550 217,550
Total Programs/Capital Projects 240,000 240,000 217,550 217,550 217,550
TOTAL EXPENDITURES 305,806 303,619 287,550 331,550 344,550
TRANSFERS In/(Out)(628,932) (617,384) (636,000) (638,157) (636,000)
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - - - -
DEBT SERVICE (87,710) (87,710) - - -
OTHER FUND BALANCE ACTIVITY - - - - -
TOTAL OTHER SOURCES/USES (716,642)(705,094)(636,000)(638,157)(636,000)
NET FUND ACTIVITY (32,977)(33,129)70,060 26,093 10,670
ENDING FUND BALANCE 136,858 103,729 173,789 129,822 140,492
These funds are used to account for specific services supported by assessments and fees, including Fire Protection
assessments, which are transferred to the General Fund for fire suppression and emergency operations, the 800 MHz
regional emergency communications system, and the Household Hazardous Waste program, funded from fees on waste
collection bills.
14
DEBT SERVICE FUNDS
Activity Detail - Funds 311 - 336
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 7,515,629 7,441,981 5,866,199 5,866,199 5,360,838
REVENUES 8,370,016 4,345,530 4,262,720 4,052,107 3,762,760
TOTAL FUNDS AVAILABLE 15,885,645 11,787,511 10,128,919 9,918,306 9,123,598
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses - - - - -
Capital Projects - - - - -
Program Expenses - - - - -
Total Programs/Capital Projects - - - - -
TOTAL EXPENDITURES 0 0 0 0 0
TRANSFERS In/(Out)659,763 660,240 661,980 858,897 1,129,570
LOANS In/(Out)- (150,000) - (150,000) (160,000)
ENCUMB. ROLL FORWARD - - - - -
DEBT SERVICE (11,201,358) (7,937,340) (5,311,570) (5,266,365) (5,329,425)
OTHER FUND BALANCE ACTIVITY 2,097,931 1,505,788 - - -
TOTAL OTHER SOURCES/USES (8,443,664)(5,921,312)(4,649,590)(4,557,468)(4,359,855)
NET FUND ACTIVITY (73,648)(1,575,782)(386,870)(505,361)(597,095)
ENDING FUND BALANCE 7,441,981 5,866,199 5,479,329 5,360,838 4,763,743
These funds record the revenues and expenditures associated with the financing of the City's general debt, Community
Facilities Districts, the High Valley Road Project, and the Old Coach Waterline Project bonds.
15
WATER UTILITY FUNDS
Activity Detail - Funds 510-511
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 1,939,324 3,349,245 5,616,282 5,616,282 5,631,297
REVENUES 18,054,792 18,821,529 20,820,960 19,449,922 20,423,350
TOTAL FUNDS AVAILABLE 19,994,116 22,170,774 26,437,242 25,066,204 26,054,647
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 258,475 412,390 390,917 370,231 592,458
Administrative Services 1,725,960 1,499,614 1,110,509 1,053,529 1,176,723
Community Services - - - - -
Development Services 312,087 419,014 315,454 259,831 116,094
Public Works 14,012,342 14,515,349 17,417,293 16,293,341 17,220,636
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation 160,746 184,181 171,401 164,813 -
Total Operating Expenses 16,469,610 17,030,547 19,405,574 18,141,744 19,105,911
Capital Projects 690,521 947,865 750,000 809,709 -
Program Expenses 235,504 - - (3,978) -
Total Programs/Capital Projects 926,025 947,865 750,000 805,731 -
TOTAL EXPENDITURES 17,395,635 17,978,412 20,155,574 18,947,475 19,105,911
TRANSFERS In/(Out)(288,759) (202,192) (202,430) (202,430) (290,670)
RDA LOANS In/(Out)1,000,000 2,632,270 - - -
ENCUMB. ROLL FORWARD - - (107,413) - -
DEBT SERVICE (281,960) (285,501) (279,740) (285,002) (282,910)
OTHER FUND BALANCE ACTIVITY 321,483 (720,657) - - -
TOTAL OTHER SOURCES/USES 750,764 1,423,920 (589,583)(487,432)(573,580)
NET FUND ACTIVITY 1,409,921 2,267,037 75,803 15,015 743,859
ENDING FUND BALANCE 3,349,245 5,616,282 5,692,085 5,631,297 6,375,156
RDA loan repayments made from January 1, 2011 forward are subject to potential State Department of Finance review
and "claw back" under the provisions of AB 1X 26.
Water Utility funds include the Water Utility Operating Fund,an enterprise fund that is self-supported by fees paid
by users,and the Water Utilities Improvement Fund,which is used to account for development fees collected to
fund improvements that increase the system's capacity.
16
SEWER UTILITY FUNDS
Activity Detail - Funds 520-521
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 12,894,122 15,539,864 20,816,978 20,816,978 22,891,932
REVENUES 9,526,193 9,059,748 8,918,570 8,073,722 7,936,990
TOTAL FUNDS AVAILABLE 22,420,315 24,599,612 29,735,548 28,890,700 30,828,922
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 102,896 117,763 150,752 142,773 453,229
Administrative Services 743,689 722,176 732,952 710,683 731,354
Community Services - - - - -
Development Services 184,999 24,648 179,156 150,556 154,792
Public Works 5,236,867 5,944,715 6,634,484 6,434,903 6,779,594
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation 88,592 93,435 108,382 105,657 -
Total Operating Expenses 6,357,043 6,902,737 7,805,726 7,544,572 8,118,969
Capital Projects 320,759 380,795 500,000 500,000 500,000
Program Expenses - - - - -
Total Programs/Capital Projects 320,759 380,795 500,000 500,000 500,000
TOTAL EXPENDITURES 6,677,802 7,283,532 8,305,726 8,044,572 8,618,969
TRANSFERS In/(Out)(181,739) (148,682) (148,920) (148,920) (178,230)
RDA LOANS In/(Out)- 3,504,552 - 2,044,724 -
CFD #88-1 LOANS In/(Out)- 150,000 - 150,000 160,000
ENCUMB. ROLL FORWARD - - (1,243) - -
DEBT SERVICE - - - - -
OTHER FUND BALANCE ACTIVITY (20,910) (4,972) - - -
TOTAL OTHER SOURCES/USES (202,649)3,500,898 (150,163)2,045,804 (18,230)
NET FUND ACTIVITY 2,645,742 5,277,114 462,681 2,074,954 (700,209)
ENDING FUND BALANCE 15,539,864 20,816,978 21,279,659 22,891,932 22,191,723
RDA loan repayments made from January 1, 2011 forward are subject to potential State Department of Finance review
and "claw back" under the provisions of AB 1X 26.
Sewer Utility funds include the Sewer Utility Operating Fund,an enterprise fund that is self-supported by fees paid by
users,and the Sewer Utilities Improvement Fund,which is used to account for development fees collected to fund
improvements that increase the system's capacity.
17
CAPITAL REPLACEMENT FUNDS
Activity Detail - Funds 611&617
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 8,921,342 8,995,788 10,104,571 10,104,571 9,441,084
REVENUES 2,821,470 2,531,985 2,753,590 2,708,327 2,605,900
TOTAL FUNDS AVAILABLE 11,742,812 11,527,773 12,858,161 12,812,898 12,046,984
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 15,015 19,797 22,262 21,086 31,791
Administrative Services 2,438,565 582,351 2,062,753 2,598,876 1,226,492
Community Services - - - - -
Development Services - - - - -
Public Works 1,109,607 980,302 1,205,727 1,134,801 1,158,000
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation 5,402 7,200 8,492 7,902 -
Total Operating Expenses 3,568,589 1,589,651 3,299,234 3,762,664 2,416,283
Capital Projects (53,016) 221,197 - - -
Program Expenses 10,502 - - - -
Total Programs/Capital Projects (42,514) 221,197 - - -
TOTAL EXPENDITURES 3,526,075 1,810,848 3,299,234 3,762,664 2,416,283
TRANSFERS In/(Out)781,700 390,850 389,790 390,850 390,850
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - (477,405) - -
OTHER FUND BALANCE ACTIVITY (2,649) (3,204) - - -
TOTAL OTHER SOURCES/USES 779,051 387,646 (87,615)390,850 390,850
NET FUND ACTIVITY 74,446 1,108,783 (633,259)(663,487)580,467
ENDING FUND BALANCE 8,995,788 10,104,571 9,471,312 9,441,084 10,021,551
The capital replacement funds are used to finance the replacement of City vehicles,major equipment and rehabilitation
of public facilities.The revenue for this fund comes from rental fees charged to each of the divisions that have been
assigned vehicles or equipment and the sale of surplus property and equipment.
18
TRUST FUNDS
Activity Detail - Funds 254, 711-782
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 5,795,604 5,751,093 5,139,285 5,139,285 5,058,909
REVENUES 1,688,478 1,462,789 31,390 712,945 13,620
TOTAL FUNDS AVAILABLE 7,484,082 7,213,882 5,170,675 5,852,230 5,072,529
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services 17,125 48,045 - - -
Development Services 1,603,405 1,809,475 - 786,119 -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses 1,620,530 1,857,520 - 786,119 -
Capital Projects 20,457 110,740 - - -
Program Expenses 73,468 96,069 - - -
Total Programs/Capital Projects 93,925 206,809 - - -
TOTAL EXPENDITURES 1,714,455 2,064,329 0 786,119 0
TRANSFERS In/(Out)(18,534) (10,268) (11,550) (7,202) (4,820)
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - (21,516) - -
OTHER FUND BALANCE ACTIVITY - - - - -
TOTAL OTHER SOURCES/USES (18,534)(10,268)(33,066)(7,202)(4,820)
NET FUND ACTIVITY (44,511)(611,808)(1,676)(80,376)8,800
ENDING FUND BALANCE 5,751,093 5,139,285 5,137,609 5,058,909 5,067,709
Trust funds are used to account for proprietary trusts that have been donated to the City for specific, designated uses.
This fund group includes 23 individual funds, which include the Library Endowment, Tree Trust, Sensitive Lands
Acquisition, and various trusts for park improvements and law enforcement uses.
19
CITY REDEVELOPMENT ADMINISTRATION FUND
Activity Detail Fund 428
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - (33,838) (33,838) -
REVENUES - 33,340 89,540 32,116 -
TOTAL FUNDS AVAILABLE 0 33,340 55,702 (1,722)0
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - 190,866 863,088 324,887 -
Administrative Services - 260,252 613,169 225,156 -
Community Services - - - - -
Development Services - 268,787 620,892 342,859 -
Public Works - 43,533 141,313 78,495 -
Safety Services - - - - -
Redevelopment Services - 89,602 - 152,554 -
Indirect Cost Allocation - 23,119 84,907 50,257 -
Total Operating Expenses - 876,159 2,323,369 1,174,208 -
Capital Projects - -
Program Expenses - 65,592 - (65,523) -
Total Programs/Capital Projects - 65,592 - (65,523) -
TOTAL EXPENDITURES 0 941,751 2,323,369 1,108,685 0
TRANSFERS In/(Out)- 871,323 - (63,889) -
LOANS In/(Out)- - - - -
COOPERATIVE AGREEMENT PYMT - - 2,795,970 1,449,979 -
ENCUMBRANCE ROLL FORWARD - - - - -
LEASE EXPENSE - - (472,600) (275,683) -
OTHER FUND BALANCE ACTIVITY - 3,250 - - -
TOTAL OTHER SOURCES/USES 0 874,573 2,323,370 1,110,407 0
NET FUND ACTIVITY 0 (33,838)89,541 33,838 0
ENDING FUND BALANCE - (33,838) 55,703 - -
The Redevelopment Agency Administration Fund was used to account for the former Redevelopment Agency's
administrative activity, including personnel, professional, and legal services.
20
CITY MUNICIPAL IMPROVEMENT PROJECTS FUND
Activity Detail Fund 421
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - - - -
REVENUES - - 12,010 - -
TOTAL FUNDS AVAILABLE 0 0 12,010 0 0
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses - - - - -
Capital Projects - - - - -
Program Expenses - - - - -
Total Programs/Capital Projects - - - - -
TOTAL EXPENDITURES 0 0 0 0 0
TRANSFERS In/(Out)- - - - -
LOANS In/(Out)- - - - -
COOPERATIVE AGREEMENT PYMT - - 5,357,620 - -
ENCUMBRANCE ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY - - - - -
TOTAL OTHER SOURCES/USES 0 0 5,357,620 0 0
NET FUND ACTIVITY 0 0 5,369,630 0 0
ENDING FUND BALANCE - - 5,369,630 - -
The Municipal Improvement Projects Fund was used to account for the former Redevelopment Agency Capital
Improvement Program (CIP), with sources from various forms of debt repaid by property tax increment revenue.
21
CITY CAPITAL IMPROVEMENT PROJECTS FUND
Activity Detail Fund 426
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - 147,095 147,095 -
REVENUES - 185,003 216,420 1,440 -
TOTAL FUNDS AVAILABLE 0 185,003 363,515 148,535 0
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses - - - - -
Capital Projects - 185,223 - (84,490) -
Program Expenses - - - - -
Total Programs/Capital Projects - 185,223 - (84,490) -
TOTAL EXPENDITURES 0 185,223 0 (84,490)0
TRANSFERS In/(Out)- 5,935,317 - (335,500) -
LOAN In/(Out)- - - - -
ENCUMBRANCE ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY - (5,788,002) - 102,475 -
TOTAL OTHER SOURCES/USES 0 147,315 0 (233,025)0
NET FUND ACTIVITY 0 147,095 216,420 (147,095)0
ENDING FUND BALANCE - 147,095 363,515 - -
The Capital Improvement Projects Fund was used to account for the former Redevelopment Agency Capital
Improvement Program (CIP), with sources from various forms of debt repaid by property tax increment revenue.
22
CITY CAPITAL IMPROVEMENT PROJECTS - CITY LOANS
Activity Detail Funds 427
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - 10,965 10,965 -
REVENUES - 135,479 138,480 1,783 -
TOTAL FUNDS AVAILABLE 0 135,479 149,445 12,748 0
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses - - - - -
Capital Projects - 737,803 - (243,325) -
Program Expenses - - - - -
Total Programs/Capital Projects - 737,803 - (243,325) -
TOTAL EXPENDITURES 0 737,803 0 (243,325)0
TRANSFERS In/(Out)- 2,631,035 - (256,073) -
LOANS In/(Out)- - - - -
ENCUMBRANCE ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY - (2,017,746) - - -
TOTAL OTHER SOURCES/USES 0 613,289 0 (256,073)0
NET FUND ACTIVITY 0 10,965 138,480 (10,965)0
ENDING FUND BALANCE - 10,965 149,445 - -
The Capital Improvement Projects Fund is used to account for funds from debt of the former Redevelopment Agency in
the form of loans from the City,repaid by property tax increment revenue.The loan proceeds are used for capital
projects.
23
CITY OF POWAY
CAPITAL IMPROVEMENT PROJECTS FUNDS
TAX ALLOCATION BONDS (TABs)
Activity Detail Funds 424 & 425
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - 72,337 72,337 -
REVENUES - 57,912 151,220 98,221 -
TOTAL FUNDS AVAILABLE 0 57,912 223,557 170,558 0
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses - - - - -
Capital Projects - 889,144 - (291,251) -
Program Expenses - - - - -
Total Programs/Capital Projects - 889,144 - (291,251) -
TOTAL EXPENDITURES 0 889,144 0 (291,251)0
TRANSFERS In/(Out)- 904,524 - (461,809) -
LOANS In/(Out)- - - - -
ENCUMBRANCE ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY - (955) - - -
TOTAL OTHER SOURCES/USES 0 903,569 0 (461,809)0
NET FUND ACTIVITY 0 72,337 151,220 (72,337)0
ENDING FUND BALANCE - 72,337 223,557 - -
This group of funds is used to account for the three Tax Allocation Bonds (TABs) issued by the former Redevelopment
Agency in 1993, 2001, and 2003. The TAB funds were used as a funding source for the Agency's Capital Improvement
Program (CIP).
24
CITY HOUSING FUNDS
Activity Detail Fund 416, 417, 429
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - 6,963,364 6,963,364 2,312,467
REVENUES - 211,126 460,360 554,814 816,250
TOTAL FUNDS AVAILABLE 0 211,126 7,423,724 7,518,178 3,128,717
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - 80,212 280,478 158,733 -
Administrative Services - 32,740 91,069 55,395 -
Community Services - - - - -
Development Services - 180 742,650 51,447 -
Public Works - 5,122 16,013 6,549 -
Safety Services - - - - -
Redevelopment Services - 258,680 - 176,620 -
Indirect Cost Allocation - 11,036 39,054 22,334 -
Total Operating Expenses - 387,970 1,169,264 471,078 -
Capital Projects - 451 - (97) -
Program Expenses - 18,279,863 - (10,281,577) 700,000
Total Programs/Capital Projects - 18,280,314 - (10,281,674) 700,000
TOTAL EXPENDITURES 0 18,668,284 1,169,264 (9,810,596)700,000
TRANSFERS In/(Out)- 25,411,230 6,885,530 (15,016,307) -
LOANS In/(Out)- - - - -
ENCUMBRANCE ROLL FORWARD - - - - -
DEBT SERVICE - - - - -
OTHER FUND BALANCE ACTIVITY - 9,292 - - -
TOTAL OTHER SOURCES/USES 0 25,420,522 6,885,530 (15,016,307)0
NET FUND ACTIVITY 0 6,963,364 6,176,626 (4,650,897)116,250
ENDING FUND BALANCE - 6,963,364 13,139,990 2,312,467 2,428,717
Housing Funds are used to increase the supply of housing for low and moderate income residents under the direction of
the Poway Housing Authority. Effective February 1, 2012, redevelopment agencies were dissolved by State Legislative
action. This action eliminated the 20% share of tax increment revenue set aside for housing. The source of funds for
City Housing is now limited to Housing Special Programs (fund 429), proceeds from Tax Allocation Bonds (fund 417),
and remaining prior years' shares of former Redevelopment Agency tax increment (fund 416).
25
2009-10 2010-11 2011-12 2011-12 2012-13
Actual Actual Adopted Estimated Proposed
WATER FUND x x
1995 Revenue Bonds 271,499 270,839 274,540 274,540 272,440
Bond Issuance Cost 6,437 6,437 - 6,437 6,440
Processing Fee 4,025 8,225 5,200 4,025 4,030
TOTAL WATER FUND 281,961 285,501 279,740 285,002 282,910
DEBT SERVICE FUND
2003 COP (City Office Building)1,129,815 1,130,015 1,131,540 1,131,540 1,126,740
2005 COP 716,675 714,113 713,540 713,540 719,540
Processing Fee 9,815 5,190 9,000 5,190 10,200
TOTAL DEBT SERVICE FUND 1,856,305 1,849,318 1,854,080 1,850,270 1,856,480
HIGH VALLEY DEBT SERVICE FUND
1996 Assessment District 96 -1 49,063 52,031 49,850 49,850 52,500
Processing Fee 4,235 4,235 4,300 4,235 4,300
TOTAL DEBT SERVICE FUND HIGH 53,298 56,266 54,150 54,085 56,800
OLD COACH WATER FUND
2001 Old Coach 28,868 28,837 28,810 28,810 28,780
Processing Fee 1,500 1,500 1,500 1,500 1,500
TOTAL DEBT SERVICE OLD COACH 30,368 30,337 30,310 30,310 30,280
SOUTH POWAY CFD DEBT SERVICE
1998 CFD #1 A 1,742,028 2,202,063 41,330 - 64,485
2004 CFD #1 624,913 263,900 - - -
Processing Fee 5,536 5,403 - - -
1998 CFD #88 -1 6,528,113 - - - -
2009 CFD #88 -1 356,233 3,527,852 3,327,700 3,327,700 3,317,380
Processing Fee 4,564 2,201 4,000 4,000 4,000
TOTAL DEBT SERVICE CFD 9,261,387 6,001,419 3,373,030 3,331,700 3,385,865
800 MHZ SYSTEM DEBT SERVICE
1996 Backbone Debt Service 87,710 87,710 - - -
TOTAL DEBT SERVICE 800 MHz 87,710 87,710 - - -
GRAND TOTAL 11,571,029 8,310,551 5,591,310 5,551,367 5,612,335
BOND/LOAN INTEREST AND REDEMPTION
City of Poway
26
TRANSFERS BY FUND GROUPFiscal Year 2012-13Transfers/Loans-OutTransfers/Loans-InGeneral Fund Street FundsGrant FundsOtherAssessment FundsWater FundSewer FundTrust FundsRDA DebtService FundHousing FundTotalGeneral Fund 100,000 636,000 4,820 740,820Landscape & Lighting Funds 321,110321,110Debt Service Funds780,460 204,020 145,090 1,129,570Water Fund0Capital ReplacementFunds 271,060 86,650 33,140 390,850RDA Debt Service Fund0RDA Capital ImproveProject TAB Funds0City Housing Fund0Total 1,372,630 0 100,000 636,000 290,670 178,230 4,82000 2,582,350This schedule shows the inter-fund transfers for the City and Redevelopment Agency for FY 2012-13. Transfers are generally required to maintain proper separation offinancial activity between funds while allowing revenues or expenditures to be reflected within the appropriate department, division, or project. For example, the Landscape& Lighting Funds are receiving $321,110 from the General Fund (column 1, row 3) to reimburse the districts for expenditures on services that benefit the City at large. 27
REVENUES BY FUND
CITY OF POWAY
FY 2009-10 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Actual Approved Estimated Proposed
General Fund (100) $ 32,855,497 $ 32,507,702 $ 32,525,140 $ 32,602,245 $ 35,395,990
Economic Uncertainty Fund (101) - - - - -
Special Projects Fund (102) - - - - -
Pension Stabilization Fund (104) - - - - -
Streets Funds (103, 211-226) 3,757,312 2,815,796 2,158,390 2,011,497 3,591,070
Drainage & Stormwater Funds (231-233) 2,103,677 2,055,668 2,163,890 1,107,474 767,040
Grant Funds (241-257, 714) 1,850,614 1,094,718 286,539 618,215 443,210
Developer Contribution AB 1600 Funds (251-252, 411, 422) 269,543 774,966 124,240 57,068 76,750
Special Assessment District Funds (261-275) 2,339,897 2,287,425 2,260,210 2,069,382 2,207,440
Other Assessment Funds (250, 280, 281) 989,471 975,584 993,610 995,800 991,220
Debt Service Funds (311 - 336) 8,370,016 4,345,530 4,262,720 4,052,107 3,762,760
Water Utility Funds (510-511) 18,054,792 18,821,529 20,820,960 19,449,922 20,423,350
Sewer Utility Funds (520-521) 9,526,193 9,059,748 8,918,570 8,073,722 7,936,990
Capital Replacement and Facility Funds (611&617) 2,821,470 2,531,985 2,753,590 2,708,327 2,605,900
Trust Funds (254, 711-782) 1,688,478 1,462,789 31,390 712,945 13,620
City Redevelopment Debt Service (312) - 75,238 - 3,157 -
Redevelopment Administration (428) - 33,340 89,540 32,116 -
Municipal Improvement Fund (421) - - 12,010 - -
Capital Improvement Fund (426) - 185,003 216,420 1,440 -
Capital Improvement -Loan Fund (427) - 135,479 138,480 1,783 -
Capital Improvement TAB Funds (424 & 425) - 57,912 151,220 98,221 -
City Housing Funds (416, 429 & 417) - 211,126 460,360 554,814 816,250
Revenue Grand Total $ 84,626,960 $ 79,431,538 $ 78,367,279 $ 75,150,235 $ 79,031,590
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BUDGET BY FUND GAS TAX/CAPITAL SPECIAL
FY 2012 - 2013 Proposed GENERAL WATER SEWER DRAINAGE PROP A REPLACE.DISTRICTS TOTAL
Legislative and Administrative
City Council 124,588 92,750 70,954 2,799 - 4,977 5,123 301,190
City Clerk 179,491 133,623 102,222 4,033 - 7,170 7,381 433,920
City Attorney 97,477 72,567 55,514 2,190 - 3,894 4,008 235,650
City Manager 394,271 293,517 224,540 8,858 - 15,750 16,213 953,150
Department Total 795,827 592,458 453,229 17,880 - 31,791 32,725 1,923,910
Administrative Services
Director 435,785 129,115 90,744 2,087 - 7,799 9,871 675,400
Human Resources 279,475 73,863 45,053 8,778 - 9,419 3,631 420,220
Customer Services 119,824 183,949 182,488 422 - 542 715 487,940
Finance 406,878 134,639 61,679 7,022 - 18,441 20,371 649,030
Information Technology 351,046 249,677 182,874 5,183 - 10,189 11,081 810,050
General Support Services 252,902 129,007 53,615 4,101 - 21,061 19,395 480,080
Risk Management 418,480 276,474 114,902 8,788 - 32,841 41,565 893,050
Equip. Replacement & Facilities - 1,126,200 - 1,126,200
Department Total 2,264,390 1,176,723 731,354 36,380 - 1,226,493 106,629 5,541,970
Community Services
Director 825,670 - - - - - - 825,670
Recreation 445,220 - - - - - - 445,220
Lake Operations 738,320 - - - - - - 738,320
Aquatics 708,400 - - - - - - 708,400
Performing Arts Center 920,030 - - - - - - 920,030
Old Poway Park 343,870 - - - - - - 343,870
Library 62,720 - - - - - - 62,720
Interpretive Services 102,630 - - - - - - 102,630
Community Park 652,600 - - - - - - 652,600
Department Total 4,799,460 - - - - - - 4,799,460
Development Services
Director 749,239 9,210 12,280 3,070 - - - 773,800
Current Planning 962,540 - - - - - - 962,540
Building and Safety Inspection 467,130 - - - - - - 467,130
Capital Projects Engineering 279,990 71,873 95,830 23,958 7,500 - - 479,150
Land Development Engineering 387,420 - - - - - - 387,420
Engineering Inspection 140,046 35,012 46,682 11,671 - - - 233,410
Traffic Engineering 364,240 - - - - - - 364,240
Stormwater Compliance 312,580 - - - - - - 312,580
Housing Auth./Programs 130,840 - - - - - - 130,840
Department Total 3,794,025 116,094 154,792 38,698 7,500 - - 4,111,110
Public Works
Director 150,494 242,034 112,143 19,701 - 24,223 28,616 577,210
Utility Systems Oper. & Maint.- 724,360 724,360 - - - - 1,448,720
Water Supply,Treatment, Storage - 13,889,510 - - - - - 13,889,510
Wastewater Disposal - - 4,578,520 - - - - 4,578,520
Water Transmission/Distribution - 1,274,830 - - - - - 1,274,830
Wastewater Collection Maint.- - 954,970 - - - - 954,970
Reclaimed Water Supply - 362,432 90,608 - - - - 453,040
Maintenance Operations 89,588 218,579 90,922 37,152 - 13,317 9,643 459,200
Street Maintenance 1,005,320 124,816 53,493 - 3,274,101 - - 4,457,730
Stormwater & Flood Control 428,955 - - 503,555 - - - 932,510
Vehicle Maintenance - - - - - 1,080,300 - 1,080,300
Environmental Programs 48,992 119,533 49,722 20,317 - 7,282 5,274 251,120
Parks, Trails & Landscape Maint.1,642,742 188,732 94,366 - - - - 1,925,840
Facilities Maintenance 760,649 75,809 30,490 1,069 - 32,878 1,716 902,610
Special Districts & Contract Svcs - - - - - - 2,877,540 2,877,540
Department Total 4,126,739 17,220,636 6,779,593 581,793 3,274,101 1,158,000 2,922,789 36,063,650
Safety Services
Director 570,230 - - - - - - 570,230
Fire Suppression 8,297,640 - - - - - - 8,297,640
Fire Prevention 441,680 - - - - - - 441,680
Paramedics 342,800 - - - - - - 342,800
Law Enforcement 9,822,430 - - - - - - 9,822,430
Department Total 19,474,780 - - - - - - 19,474,780
TOTAL EXPENDITURES 35,255,222 19,105,911 8,118,969 674,752 3,281,601 2,416,283 3,062,143 71,914,880
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LEGISLATIVE AND
ADMINISTRATIVE DEPARTMENT
Expense 2009-10 2010-11 2011-12 2011-12 2012-13
Classification Actual Actual Approved Estimated Proposed
Authorized Positions 9.00 9.00 9.00 8.00 8.00
Personnel Expense $ 1,305,394 $ 1,324,986 $ 1,464,010 $ 1,315,964 $ 1,383,200
Operations and Maintenance 742,523 641,297 772,130 623,382 540,710
Capital Outlay - 4,284 - - -
Total Department Budget 2,047,916$ 1,970,568$ 2,236,140$ 1,939,345$ 1,923,910$
$-
$500
$1,000
$1,500
$2,000
$2,500
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay Operations and Maintenance Personnel Expense
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CITY COUNCIL
Legislative and Administrative Department
Division No: 0010
Division Goals & Objectives
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Operating Budget Actual Actual Approved Estimated Proposed
◊Personnel Expenditure 127,127$ 142,261$ 134,620$ 139,411$ 153,330$
◊Operations & Maintenance 148,309 147,621 166,140 149,761 147,860
◊Capital Outlay - - - - -
Division Total Operating Budget 275,436$ 289,883$ 300,760$ 289,172$ 301,190$
To provide legislative guidance and direction for the establishment and maintenance of City programs and
services.
To provide an open forum for direct public input and an avenue for resolving community issues.
The City Council is comprised of five members (including the Mayor)elected at large by Poway residents to
serve four year overlapping terms.The Mayor is directly elected for a four-year term.Annually, the City Council
selects a Councilmember to serve as Deputy Mayor.
The City Council serves as the City's policy-making body, taking action on all legislative matters involving the
approval and adoption of all City ordinances, resolutions,contracts, and matters requiring policy decision and
leadership.In reaching policy decisions, the Council listens to public testimony and reviews proposals designed
to meet community needs, while maintaining desired service levels.
The City Council appoints the City Manager,City Attorney,and City Clerk and establishes advisory committees
to ensure broad-based input into City affairs.The City Council oversees the expenditure of all City funds
throughout the fiscal year,initiates new programs to upgrade existing services, and determines the ability of the
City to provide funding for the proposed budget as submitted by the City Manager.
$-
$50
$100
$150
$200
$250
$300
$350
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
38
CITY CLERK
Legislative and Administrative Department
Division No: 0011
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Legal Ads & Public Hearing Notices 288 170 150 150 150
Documents Recorded 250 200 150 150 150
City/Planning/RDA/Housing Resolutions 161/76/25 130/60/25 130/60/25 70/30/25/10 70/30/0/1
Ordinances Processed 31 25 25 25 25
Minute Pages Prepared (CC/RDA)357 300 300 250 250
City & RDA Contracts/Agreements 148/11 55/10 100/10 100/10 100/0
Public Requests for Records 250 250 300 350 350
221 204 200 150 150
183 107 126 155 200
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 3.0 3.0 3.0
◊Personnel Expenditure $299,718 $297,076 $332,920 $334,145 $341,760
◊Operations & Maintenance 101,056 72,910 80,460 75,834 92,160
◊Capital Outlay - 4,284 - - -
Division Total Operating Budget $400,773 $374,270 $413,380 $409,979 $433,920
The City Clerk's Department coordinates the legislative process, administers City elections and manages city records with
integrity,accuracy,impartiality and professionalism.The Clerk is appointed by the City Council,serves as Secretary to
the Planning Commission,Poway Housing Authority, Public Financing Authority,Poway Oversight Board with duties as
outlined in the City’s Municipal Code and California Government &Elections Codes.As the Elections Official,the Clerk
plans, coordinates and administers municipal elections.
Boxes Destroyed per Retention Schedule
Fair Political Practices Commission Filing
The Department is responsible for the City Council meeting agenda and minutes. The Department also manages the
Citywide Records Management Program including city-wide records storage, use,retention, disposition and scanning of
records in accordance with applicable laws and regulations. The City Clerk responds to public records requests in
accordance with California's Public Records Act,serves as Custodian of the City Seal,maintains the City's Municipal
Code,meets legal noticing requirements, administers oaths,serves as filing official for campaign and conflict of interest
statements, and coordinates Boards and Commissions recruitment and selection process.
Administer the November 2012 election for two members of the City Council in an impartial manner, in accordance
with statutory requirements, providing accurate information to candidates and the public regarding election
requirements and procedures.
Conduct the biennial update of the City’s Conflict of Interest Code.
Administer the citywide Records Management Program for records storage, retrieval, retention and destruction; the
transfer and storage of non-current records to one secure and controlled off-site location; conduct a citywide training on
records; image vital, permanent city records; work with the records liaisons to review and evaluate processes and
compliance; respond timely and efficiently to public records requests while ensuring compliance with city, state and
federal regulations.
$0
$200
$400
$600
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
39
CITY ATTORNEY
Legislative and Administrative Department
Division No: 0012
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Operating Budget Actual Actual Approved Estimated Proposed
◊Operations & Maintenance 242,374$ 223,249$ 279,450$ 230,914$ 235,650$
◊Capital Outlay - - - - -
Division Total 242,374$ 223,249$ 279,450$ 230,914$ 235,650$
To provide the City Council with assistance in the development of policies based on sound legal principles,
which enables the City to accomplish its goals and objectives.
To keep the City Council and staff apprised of any legislative and legal developments that may affect the City.
To prepare ordinances and resolutions necessary to implement City Council policies and to keep the Municipal
Code up to date.
The City Attorney is appointed by the City Council to serve as legal advisor for all matters related to the
operation and administration of the City.The City Attorney keeps the City Council and staff apprised of any
legislative or legal developments that may affect the City.
Through a contract with the City,the City Attorney provides legal counsel,attends official meetings,and
provides other specialized services.The City Attorney also drafts ordinances,prepares contracts,conducts legal
negotiations,reviews legal documents,and may defend the City's position in court cases.The City Attorney also
serves as legal advisor to other Council appointed boards and represents City officials and employees in matters
relating to City business.
$-
$50
$100
$150
$200
$250
$300
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
40
CITY MANAGER
Legislative and Administrative Department
Division No: 0013
Division Goals & Objectives
»
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)5.00 5.00 5.00 5.00 5.00
◊Personnel Expenditure 791,997$ 868,395$ 869,360$ 842,408$ 888,110$
◊Operations & Maintenance 70,541 86,727 86,030 66,814 65,040
◊Capital Outlay - - - - -
Division Total 862,538$ 955,122$ 955,390$ 909,222$ 953,150$
The City Manager is appointed by the City Council to serve as the City's chief executive officer responsible for
the overall planning, organization, and direction of municipal activities within the City.
Continue emphasis on strong financial planning by maintaining a balanced, honest budget, reducing the cost
of municipal services, using precise cost allocation to City funds, and improving cost recovery for direct
benefit services.
Strengthen the City’s disaster preparedness systems and training.
Remain the safest and most family-friendly community in San Diego County.
The City Manager is also responsible for the preparation,submittal to the City Council,and management of the
annual budget,as well as the City’s Capital Improvement Program (CIP).In addition, the City Manager
regularly advises the City Council on the financial condition and needs of the City.
The City Manager advises the City Council on all legislative and policy matters and provides recommendations
to the City Council to assist them in making the most effective and efficient policies to address the needs of the
community.The City Manager is responsible for implementation and enforcement of all City ordinances,laws,
and regulations.To ensure efficient and effective administration of matters within the City,the City Manager
provides direction to all City department directors and employees.
Ensure that municipal services are provided in the most efficient, effective, and responsive manner possible
to meet the needs and desired service levels of the community.
$-
$200
$400
$600
$800
$1,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
41
ECONOMIC DEVELOPMENT
Legislative and Administrative Department
Division No: 0014
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Number of business retention visits N/A 38 40 28
Division Operating Budget
Authorized Positions (FTE)1.00 1.00 1.00 - -
◊Personnel Expenditure 86,552$ 17,253$ 127,110$ -$ -$
◊Operations & Maintenance 180,243 110,791 160,050 100,060 -
◊Capital Outlay - - - - -
Division Total 266,795$ 128,044$ 287,160$ 100,060$ -$
The Economic Development division was a division of the Redevelopment Services Department until 2011.It
was moved to the City Managers Department in FY 2011-12, due to the imminent dissolution of the RDA by
the State Legislature.Economic Development efforts are now being managed by the City Manager’s Office
within existing budget resources.Budget activity is reported for FY 2009-10 through FY 2011-12,and no
appropriations are made for FY 2012-13
$-
$50
$100
$150
$200
$250
$300
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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ADMINISTRATIVE SERVICES
Department Code: 0100
Expense 2009-10 2010-11 2011-12 2011-12 2012-13
Classification Actual Actual Approved Estimated Proposed
Authorized Positions 38.60 30.24 22.96 19.96 19.96
Personnel Expense $3,454,536 $2,932,274 $2,492,480 $2,367,503 $2,283,120
Operations and Maintenance 2,857,978 3,801,368 2,908,160 2,599,797 2,519,930
Capital Outlay 2,153,747 415,749 1,605,450 2,119,808 738,920
Total Department Budget $8,466,261 $7,149,391 $7,006,090 $7,087,108 $5,541,970
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay Operations and Maintenance Personnel Expense
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DIRECTOR OF ADMINISTRATIVE SERVICES
Administrative Services Department
Division No: 0100
Division Goals & Objectives
»
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)4.00 4.00 4.00 4.00 4.00
◊Personnel Expenditure 566,576$ 524,401$ 594,450$ 594,089$ 615,810$
◊Operations & Maintenance 28,592 28,452 32,030 32,030 59,590
◊Capital Outlay - 264 - - -
Division Total 595,169$ 553,115$ 626,480$ 626,119$ 675,400$
Prepare Proposition 218 Notice of Public Hearing for Proposed Water and Sewer rates.
Engage a security assessment vendor to ensure necessary security controls are integrated into the network
design, server configurations, and the design and implementation of various applications that house
sensitive data.
The Office of the Director is responsible for the internal service operations of the City.The Administrative
Services Director oversees the City's Human Resources,Customer Services, Finance,Information Technology,
General Support Services,Risk Management, and Capital Replacement activities.Costs directly associated
with the management of the Administrative Services Department and these activities are included in this
Division.
Complete the acquisition, installation, and implementation of a new Utility Billing software system for
water and sewer customers.
Develop and maintain the Recognized Obligations Payment Schedule (ROPS) and other requirements
associated with administration of the Successor Agency to the former Poway Redevelopment Agency.
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
48
HUMAN RESOURCES
Administrative Services Department
Division No: 0101
Division Goals & Objectives
»
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Training/Info Sessions offered 32 32 40 25 20
Full & Part-Time Recruitments 30 32 15 15 15
Personnel Transactions 559 310 500 300 300
Employment Applications 2,765 2,765 2,000 1,500 1,500
Workers' Comp Claims Processed 36 37 35 35 35
Division Operating Budget
Authorized Positions (FTE)3.00 3.00 3.00 2.00 2.00
◊Personnel Expenditure 300,833$ 304,539$ 325,330$ 244,029$ 245,480$
◊Operations & Maintenance 153,498 123,403 209,170 180,457 174,740
◊Capital Outlay - 3,250 - - -
Division Total 454,331$ 431,193$ 534,500$ 424,486$ 420,220$
The Human Resources Division is responsible for providing comprehensive,centralized personnel services to
employees and departments.The division implements and administers personnel policies and practices,
classification system,compensation,benefits,training,workers'compensation,recruitment and labor relations.
The division is also responsible for maintaining all personnel records and the employee service awards program.
Meet and confer with the represented employee groups on the implementation of updated DOT drug testing
regulations; provide additional training to supervisors who oversee DOT drivers.
Implement an on-line benefit enrollment process for employees.
In conjunction with new policies and procedures, provide training to all supervisors on identifying substance
abuse.
Negotiate labor agreements with recognized bargaining units.
$-
$100
$200
$300
$400
$500
$600
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
49
CUSTOMER SERVICES
Administrative Services Department
Division No: 0102
Division Goals & Objectives
»
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Past due notices 6,394 7,014 6,500 8,000 8,000
Delinquent accounts (doors tagged)2,728 2,408 2,600 2,800 2,800
Delinquent turn-offs 255 234 265 280 280
New/Closing account service orders 2,655 2,818 2,700 2,800 2,800
New business registrations/renewals 859 1,128 1,110 1,110 1,110
Regulatory Licenses issued/renewals 56 49 50 50 50
Division Operating Budget
Authorized Positions (FTE)8.00 8.00 4.00 4.00 4.00
◊Personnel Expenditure 655,905$ 572,826$ 307,850$ 309,004$ 317,330$
◊Operations & Maintenance 136,816 141,278 172,750 180,032 170,610
◊Capital Outlay - 395 - - -
Division Total 792,721$ 714,499$ 480,600$ 489,036$ 487,940$
The Customer Services division is responsible for all aspects of water and sewer billing including:receiving and
processing applications for water and sewer service,responding to customer inquiries and complaints,and
processing water turn-on and turn-off requests.The Division also administers ambulance billing including
receiving and processing run sheets,insurance billing,accepts payments and answers all billing inquiries.The
Customer Services division manages the City's cash handling systems and performs the accounts receivable
function,which includes collecting,recording,and depositing all City revenues.Customer Services is also
responsible for processing and issuing regulatory licenses and business certificates.
Participate in the implementation of a new Utility Billing application, with emphasis on implementation of
improved on-line resources for customers.
With the new home occupancy permit online registration and renewals going into effect under the
responsibility of Customer Services, the process and procedures will be initiated, evaluated, and implemented.
Evaluate and optimize the meter reading routes and billing cycles.
Evaluate the Customer Service business processes to streamline current processes.
$-
$200
$400
$600
$800
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
50
FINANCE
Administrative Services Department
Division No: 0103
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Investment Portfolio (average, in millions)$127.0 $123.0 $126.0 $126.0 $100.0
Investment Earnings (in 000's)$3.0 $1.7 $1.8 $1.1 $0.5
Purchase Orders Processed 479 443 450 500 400
Vendor Warrants Processed 7,804 7,063 7,000 18,000 6,750
Payroll Warrants Processed 7,850 7,605 7,600 7,600 7,500
Division Operating Budget
Authorized Positions (FTE)6.00 6.00 6.00 5.00 5.00
◊Personnel Expenditure 551,068$ 570,921$ 600,720$ 558,557$ 546,480$
◊Operations & Maintenance 121,608 784,724 102,400 79,869 102,550
◊Capital Outlay - - - - -
Division Total 672,675$ 1,355,646$ 703,120$ 638,426$ 649,030$
The Finance Division is responsible for managing the fiscal operations of the City.This division's main areas
of responsibility include financial accounting, budgeting,internal controls,investments,payroll,accounts
payable and debt administration.The division manages the annual independent audit as well as ensures that
various state and federal reporting requirements are met on a timely basis.
Work with the IT Division to implement the Financial System’s electronic payment processing capabilities,
including the purchasing card – accounts payable interface, vendor payments by ACH, and electronic invoice
processing.
Provide Successor Agency Administrative Support including on-going reporting requirements.
A team composed of the IT Division, Customer Services Division and the Finance Manager will configure the
financial system and update the water-sewer rate models to provide integration with the replacement utility
billing software program.
$-
$200
$400
$600
$800
$1,000
$1,200
$1,400
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
51
INFORMATION TECHNOLOGY
Administrative Services Department
Division No: 0104
Division Goals & Objectives
»
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Computers and Servers in Service 343 325 355 355 305
Phones in Service 424 425 425 425 425
Help Desk total service calls 950 842 900 850 900
Computer replacements/installations 30 10 20 220 5
Division Operating Budget
Authorized Positions (FTE)5.00 5.00 4.96 4.96 4.96
◊Personnel Expenditure 516,455$ 521,252$ 542,890$ 538,684$ 558,020$
◊Operations & Maintenance 240,818 217,046 242,560 240,820 237,380
◊Capital Outlay 17,977 8,012 29,600 63,951 14,650
Division Total 775,250$ 746,310$ 815,050$ 843,455$ 810,050$
The Information Technology Division is responsible for the overall management of the City’s information and
telecommunications systems.Functions directly performed by the division include the purchase,installation,
administration and maintenance of City servers,network infrastructure,personal computers,printers,and
telephone system and coordination of the Internet/Intranet and citywide Geographic Information System (GIS)
database.The division serves as a help desk for staff providing hardware and software support.The division
also provides citywide technology training.The division uses contractual services for specialized technical
support and new software development.
Work with the Departments to enhance their use of existing applications including Cartegraph, Trakit, and
GIS, includes standardizing databases to improve efficiency, providing training to staff.
Continue development of citywide GIS accessible by all users and provide staff the ability to create and update
their data.
Improve/maintain the reliability of the City’s computer systems and network with a goal of virtually
continuous (98%) up-time.
Ensure necessary security controls are integrated into the network design and server configurations as well as
the design and implementation of the various applications running in the City.
$-
$200
$400
$600
$800
$1,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
52
CAPITAL REPLACEMENT & FACILITIES RENOVATION
Administrative Services Department
Division No: 0105 & 0108
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Operating Budget Actual Actual Approved Estimated Proposed
◊Operations & Maintenance 324,654$ 157,472$ 466,100$ 297,533$ 415,930$
◊Capital Outlay 2,134,328 376,348 1,550,850 2,017,679 710,270
Division Total 2,458,982$ 533,821$ 2,016,950$ 2,315,211$ 1,126,200$
Ensure the City has sufficient capital funds available for the regularly scheduled replacement of vehicles and
equipment and for major improvements and restoration of City facilities.
Establish equipment rental rates at a level that provides an adequate fund balance with minimal impact on
operating departments.
Maintain current vehicle and equipment replacement schedules and prioritize facility improvements and
restorations.
The Capital Replacement (0108)and Facilities Renovation (0105) Divisions are cost centers that contain
funding for the improvement and renovation of facilities and the replacement of equipment and vehicles. These
activities are funded through annual allocations and rental rates charged to Divisions for assigned equipment and
vehicles. This allows the City to maintain a regular improvement/replacement cycle for these assets.
$-
$500
$1,000
$1,500
$2,000
$2,500
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
53
GENERAL SUPPORT SERVICES
Administrative Services Department
Division No: 0106
Division Goals & Objectives
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)- - - - -
◊Personnel Expenditure -$ -$ -$ -$ -$
◊Operations & Maintenance 414,663 414,216 507,440 551,473 466,080
◊Capital Outlay 571 27,348 25,000 38,178 14,000
Division Total 415,233$ 441,565$ 532,440$ 589,651$ 480,080$
The General Support Services Division houses projects and funding for activities that do not fit clearly into any
other particular Department/Division or are spread amongst several departments.Funding for City Hall utilities,
alarms and maintenance,office machine and communications system operating costs,intergovernmental fees
and agreements, and general supply purchases is included in this Division.
Provide training for department buyers on the use of the newly enhanced intranet resource for procurement
and contracting
Enhance and integrate the financial and inventory components of the City's fixed asset management system.
$-
$100
$200
$300
$400
$500
$600
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
54
RISK MANAGEMENT
Administrative Services Department
Division No: 0107
Division Goals & Objectives
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Tort Liability Claims Processed 26 39 NA 30 NA
Division Operating Budget
◊Operations & Maintenance 994,816$ 1,795,670$ 1,017,390$ 895,812$ 893,050$
◊Capital Outlay 605 132 - - -
Division Total 995,420$ 1,795,802$ 1,017,390$ 895,812$ 893,050$
The Risk Management Division is responsible for managing the City's various insurance policies, administering
the City's safety programs and processing tort liability claims.The Risk Management Division aims to minimize
liability exposure and loss to the City through education,risk transference,risk avoidance, contract management,
and by managing City contractors'insurance liability coverage.This Division also funds membership in a pooled
Joint Powers Insurance Authority (JPIA),manages insurance policies,coordinates a Citywide safety program,
and oversees liability claim contingencies and training opportunities on risk management topics.
Implement the California Joint Powers Insurance Authority's recommended actions to reduce potential risk
exposure to the City.
Develop and implement a centralized function under the risk management program to coordinate Cal-OSHA
compliance tasks undertaken by the various departments.
$-
$500
$1,000
$1,500
$2,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
55
WATER CONSERVATION
Administrative Services Department
Division No: 0109
2009-10 2010-11 2011-12 2011-12 2012-13
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)7.00 - - - -
◊Personnel Expenditure 386,109$ -$ -$ -$ -$
◊Operations & Maintenance 94,653$ -$ -$ -$ -$
◊Capital Outlay - - - - -
Division Total 94,653$ -$ -$ -$ -$
The Water Conservation Division operated in FY 2009-2010 to coordinate city-wide efforts to promote water
conservation to ensure compliance with the City's allocation of water supply established by the County Water
Authority.Management of water conservation is now performed by staff in the Public Works Utilities
Administration Division (0401).
$-
$20
$40
$60
$80
$100
Thousands Capital Outlay
Operations &
Maintenance
56
CITY REDEVELOPMENT ADMINISTRATION
Administrative Services Department
Division No: 0110
2009-10 2010-11 2011-12 2011-12 2012-13
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)5.60 4.24 1.00 - -
◊Personnel Expenditure 477,591$ 438,335$ 121,240$ 123,141$ -$
◊Operations & Maintenance 347,861 139,105 158,320 141,770 -
◊Capital Outlay 266 - - - -
Division Total 825,717$ 577,440$ 279,560$ 264,911$ -$
* Redevelopment Admin. Division Transferred from Redevelopment Agency in March 2011
This division provided administration for the former Poway Redevelopment Agency,dissolved effective
February 1, 2012 by State Legislative action.Budget activity is reported for 2009-10 through 2011-12,and no
appropriations are made for FY 2012-13.
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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COMMUNITY SERVICES
Department Code: 0200
Expense 2009-10 2010-11 2011-12 2011-12 2012-13
Classification Actual Actual Approved Estimated Proposed
Authorized Positions 47.48 46.03 46.25 46.25 45.57
Personnel Expense $ 2,664,280 $ 2,680,558 $ 2,930,810 $ 2,936,751 $ 2,873,290
Operations and Maintenance 1,746,136 1,739,545 1,849,710 1,835,238 1,924,170
Capital Outlay 12,000 13,858 4,700 10,558 2,000
Total Department Budget 4,422,417$ 4,433,961$ 4,785,220$ 4,782,547$ 4,799,460$
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay Operations and Maintenance Personnel Expense
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DIRECTOR OF COMMUNITY SERVICES
Community Services Department
Division No: 0200
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)4.00 4.00 5.00 5.00 4.00
◊Personnel Expenditure 483,879$ 517,860$ 694,770$ 749,390$ 557,690$
◊Operations & Maintenance 208,311 245,539 251,710 253,235 267,980
◊Capital Outlay - - - - -
Division Total 692,190$ 763,398$ 946,480$ 1,002,624$ 825,670$
The quality of recreational opportunities,cultural programming and environmental stewardship reflects a
vibrant and strong community.The Office of the Director is responsible for the eight divisions that work to
fulfill those needs: Recreation, Aquatics,Lake Operations, the Poway Center for the Performing Arts,Old
Poway Park,the Poway Community Library,Interpretive Services, and Community Park. Staff members
within the Director's Division oversee the City's animal control operating agreement and the youth recreation
scholarship program.This division also provides administrative coordination with the Metropolitan Transit
System and private foundations.
Ensure continued emergency care and shelter operation readiness through refresher trainings for City staff and
faith based partner volunteers, orientations for new volunteers,and regular quality control inspections of
shelter supply inventories.
Continue to promote community volunteerism and celebrate their dedicated service.
Streamline marketing strategies through optimization of 100 active content web pages and centralized
marketing and promotions support.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
63
RECREATION
Community Services Department
Division No: 0201
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Total Sports Field Participants 109,070 100,100 105,600 110,000 110,000
Total Sports Field Hours Used 15,248 12,500 13,300 13,700 13,700
Division Operating Budget
Authorized Positions (FTE)13.50 4.92 4.92 4.92 4.92
◊Personnel Expenditure 672,989$ 297,606$ 315,650$ 311,666$ 342,630$
◊Operations & Maintenance 314,573 79,793 92,450 90,528 102,590
◊Capital Outlay - 129 - - -
Division Total 987,561$ 377,528$ 408,100$ 402,194$ 445,220$
The Recreation Division provides customer service support for all divisions, hosts recreation opportunities at
Meadowbrook and Twin Peaks Gymnasiums in partnership with the Poway Unified School District,and
works closely with youth and adult sports leagues to coordinate use of city and joint use facilities.The
Recreation Division administers citywide facility and field rentals, class registrations and the recreation
section of the Poway Today.The division is responsible for the administration of the Poway Leisure
Assistance for Youth (P.L.A.Y.) scholarship program.
*Recreation programming at Community Park moved to division 0208 - Community Park in FY 2010-11.
Existing staff and program expenditures are now distributed between the two divisions.
Utilize the joint use gymnasiums for additional contract programming for teens during school district breaks.
Implement field permitting standards for Arbolitos Sports Field in accordance with City Council direction.
Simplify the facility rental and class registration experience through technology updates and process
streamlining.
$-
$200
$400
$600
$800
$1,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
64
LAKE POWAY RECREATION AREA
Community Services Department
Division No: 0202
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Fishing Permits 20,337 24,350 20,000 26,546 24,350
Boat Rentals 8,319 8,200 8,000 8,664 8,600
Facility Rental Reservations 438 431 430 430 450
Parking Permits 13,542 18,368 15,340 19,927 19,000
Division Operating Budget
Authorized Positions (FTE)8.54 8.54 7.54 7.54 9.26
◊Personnel Expenditure 458,471$ 408,024$ 405,720$ 387,153$ 479,160$
◊Operations & Maintenance 260,584 233,146 241,820 236,037 259,160
◊Capital Outlay - - 2,000 2,000 -
Division Total 719,055$ 641,170$ 649,540$ 625,190$ 738,320$
The Lake Poway Recreation Area provides year-round boating, fishing,and outdoor recreational opportunities
which promote healthier lifestyles.Staff provides oversight for lease of the concession,which sells fishing
and boating permits,and grill and tackle items.Staff coordinates with other Departments to ensure a safe and
secure water resource and trails system and provides support to nonprofits, groups,and private rentals for
fundraising activities, celebrations, and community gatherings.
Review trends for the catfish season and programs and identify, propose, and implement improvements that
ensure the continuation of family-friendly and affordable outdoor recreation opportunities that accurately
reflect community interest.
By November 2012, prepare and issue a request for proposal for a new Lake Poway Concession lease; make
the selection and execute the agreement.
Successfully transition the Lake Poway Day Camp program from the Community Park Division.
$-
$100
$200
$300
$400
$500
$600
$700
$800
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
65
AQUATICS
Community Services Department
Division No: 0203
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Swim Classes/Private lessons 419 500 390 540 550
Swim Lesson Participants 1,324 1,635 1,200 1,650 1,500
Total Daily attendance 24,445 33,600 31,000 33,600 31,000
Community Events 2 2 2 2 1
Event Attendance 600 600 500 550 250
Swim Meet Attendance 5,000 7,500 7,500 7,500 7,500
Division Operating Budget
Authorized Positions (FTE)11.80 10.86 11.06 11.06 10.91
◊Personnel Expenditure 460,405$ 448,266$ 457,370$ 452,301$ 472,250$
◊Operations & Maintenance 214,286 216,172 238,720 226,605 236,150
◊Capital Outlay - 1,145 1,200 1,200 -
Division Total 674,691$ 665,583$ 697,290$ 680,106$ 708,400$
The Aquatics Division is dedicated to providing a diverse range of high-quality aquatic programs and
activities that are accessible to all members of the community.Aquatics programs support and promote safety,
fitness, education and youth sports. The Aquatics Division coordinates with the Poway Unified School District
and youth sports organizations to provide programming that is reflective of community needs.
Host community programs and the Swim-In Movie.
Expand youth water polo program introduced in summer 2011 to provide children with fun, healthy activities
that promote fitness and water safety.
Increase promotion of lifeguard programming to the teen population in an effort to prepare them for future
employment in an aquatic environment.
$-
$200
$400
$600
$800
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
66
PERFORMING ARTS CENTER
Community Services Department
Division No: 0204
Division Goals & Objectives
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Total Performances 148 141 150 154 154
Total Rehearsals 70 77 55 77 77
Total Attendance 61,214 53,249 60,000 61,600 61,600
Average Attendance per Show 414 378 400 400 400
Total Hours Facility Used 1,575 1,558 1,600 1,605 1,605
Division Operating Budget
Authorized Positions (FTE)6.41 6.10 6.13 6.13 6.60
◊Personnel Expenditure 369,010$ 375,890$ 390,760$ 402,146$ 417,680$
◊Operations & Maintenance 537,725 440,967 498,370 484,552 500,350
◊Capital Outlay 6,185 6,355 1,500 4,058 2,000
Division Total 912,919$ 823,213$ 890,630$ 890,756$ 920,030$
The Performing Arts Center Division is responsible for the efficient and effective operation and maintenance
of the Poway Center for the Performing Arts (PCPA). Performing Arts Center staff partners with the
Performing Arts Center Foundation, the Poway Unified School District,and community based arts
organizations to provide leisure and cultural activities that entertain,enlighten,and enrich lives.Staff ensures
professional technical,box office, and front of house services.The volunteer usher program provides support.
The lobby features juried rotating art exhibits.
Develop and implement an action plan to improve marketing of rotating art exhibits. Utilize City and PCPA
websites, facility marquee and monument, and print media to increase awareness of this resource.
$-
$200
$400
$600
$800
$1,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
67
OLD POWAY PARK
Community Services Department
Division No: 0205
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Community Events 8 7 7 7 7
Event Participants 12,600 15,000 11,500 18,000 18,000
Poway Midland Railroad Ridership 37,847 43,822 42,000 46,000 46,000
Museum/Nelson House Attendance 3,100 4,600 3,100 4,800 5,000
Facility Rentals 475 465 500 450 450
Historical Tour Participants 1,252 1,780 1,200 2,197 1,700
Annual Farmers Market Vendors 54 80 60 80 85
Division Operating Budget
Authorized Positions (FTE)2.23 2.23 2.75 2.75 3.04
◊Personnel Expenditure 143,204$ 161,456$ 210,790$ 202,784$ 214,880$
◊Operations & Maintenance 135,014 148,113 139,300 134,015 128,990
◊Capital Outlay 5,816 6,216 - - -
Division Total 284,034$ 315,786$ 350,090$ 336,799$ 343,870$
The Old Poway Park Division is dedicated to bringing history to life through community group partnerships,
interpretive tours,and themed programs and events.The Reserve Park Ranger Program helps ensure a safe and
family friendly park and trail system.Marketing attracts visitors to experience Poway's history,and to celebrate
and create community spirit.
Host special events and community programs such as Christmas in the Park,Old-fashioned Fourth of July,
and the Rendezvous in Poway through community partnerships and volunteer support.
Review trends for the Old Poway Park Tour Program. Work closely with volunteers to maximize program
attendance within available resources.
Study trends for use of facility and park rental areas. Identify, propose, and implement action items, which
enhance opportunities for wedding and celebration rentals, and maintain access for park volunteer and
nonprofit group meetings.
$-
$100
$200
$300
$400
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
68
LIBRARY
Community Services Department
Division No: 0206
Division Goals & Objectives
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Volumes in collection 124,977 124,977 125,000 125,000 125,000
Volumes borrowed 562,865 638,494 600,000 640,000 650,000
2008-09 2009-10 2010-11 2010-11 2011-12
Division Operating Budget Actual Actual Approved Estimated Proposed
◊Operations & Maintenance 55,110$ 73,809$ 62,580$ 56,406$ 62,720$
◊Capital Outlay - - - - -
Division Total 55,110$ 73,809$ 62,580$ 56,406$ 62,720$
The Library Division is a cost center that ensures the City supports Library building maintenance operations,
custodial service, landscape maintenance, and security.City staff is the liaison to County Library staff, fostering
a strong working relationship and responding to special building maintenance requests as needed.
Promote positive relations and effective operations by coordinating interaction between County Library staff
and all City departments.
Administer the Library Endowment Fund in accordance with Council Policy.
$-
$10
$20
$30
$40
$50
$60
$70
$80
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
69
INTERPRETIVE SERVICES
Community Services Department
Division No: 0207
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Public, School, Scout Hikes - Blue Sky 96 77 98 80 90
Discovery Tables - Blue Sky 14 12 15 12 14
Public Programs - Blue Sky 6 3 6 2 2
Public Programs - Lake Poway N/A 3 3 3 3
Volunteer Hrs. - Blue Sky & Kumeyaay 2,386 2,827 4,388 3,500 4,000
School Tours - Kumeyaay Center 65 76 65 67 65
School Tour Participants - Kumeyaay 1,130 1,752 1,500 1,800 1,800
Public Tour Participants - Kumeyaay 350 430 500 450 500
Division Operating Budget
Authorized Positions (FTE)1.00 1.00 1.00 1.00 1.00
◊Personnel Expenditure 76,324$ 77,947$ 78,490$ 79,692$ 81,060$
◊Operations & Maintenance 20,535 22,339 22,440 21,299 21,570
◊Capital Outlay - 13 - - -
Division Total 96,858$ 100,299$ 100,930$ 100,991$ 102,630$
The Interpretive Services Division is dedicated to the preservation and protection of the Blue Sky Ecological
Reserve and the Kumeyaay Ipai Interpretive Center at Pauwai.The goal is to carefully manage these valuable
resources for future generations. Staff provides interpretive cultural and natural resource programs to foster
stewardship and recreational activities that promote healthier lifestyles.Staff coordinates and partners with a
team of volunteers to create opportunities for the public, schools,and community-based groups to connect with
nature.
Host special events and nature education programs such as the Hoot Howl and Prowl, Insects at Night, and
Tour Program through docents and volunteers.
Implement an in-classroom nature education program for school-aged children through volunteers that will
produce curriculum and provide delivery.
Study attendance trends for hike programs at the Blue Sky Ecological Reserve to identify, propose, and
implement improvements that engage visitors in nature exploration, preservation, and protection that are
reflective of the community’s interest.
$-
$20
$40
$60
$80
$100
$120
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
70
COMMUNITY PARK
Community Services Department
Division No: 0208
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
557 427 425 470 470
4,304 4,549 4,500 4,800 4,800
889 759 700 705 700
Division Operating Budget
Authorized Positions (FTE)- 8.38 7.85 7.85 5.84
◊Personnel Expenditure -$ 393,508$ 377,260$ 351,620$ 307,940$
◊Operations & Maintenance - 279,667 302,320 332,561 344,660
◊Capital Outlay - - - 3,300 -
Division Total -$ 673,176$ 679,580$ 687,481$ 652,600$
The Community Park Division is dedicated to providing classes,programs,and services that bring the Poway
community together and expand recreational opportunities for people of all ages. Staff develops and hosts events
and activities that promote health and wellness, and are accessible to families at all income levels. Staff
coordinates with the Poway Senior Center and local nonprofit groups to provide programming reflective of the
community's needs.
*Newly established division in 2010-11; previously combined with the Recreation Division 0201. Existing staff
and program expenditures are now distributed between the two divisions.
Support families through free activities, such as Art in the Park programs and Supervised Bike Sessions.
Host community special events such as Winter Fest and summer Movies in the Park.
Streamline the administration of contract classes and seek instructors to expand teen programming,
particularly during school breaks.
Facility Rental Reservations
Recreation Programs and Classes
Rec. Program and Class Participants
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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DEVELOPMENT SERVICES
Department Code: 0300
Expense 2009-10 2010-11 2011-12 2011-12 2012-13
Classification Actual Actual Approved Estimated Proposed
Total Positions 32.96 34.07 30.96 24.46 23.96
Personnel Expense $ 3,758,921 $ 3,361,423 $ 3,535,460 $ 3,005,927 $ 2,745,240
Operations and Maintenance 1,300,902 1,517,992 1,443,000 1,522,969 1,365,870
Capital Outlay 4,872 17,149 5,900 3,000 -
Total Dept. Operating Budget 5,064,694$ 4,896,564$ 4,984,360$ 4,531,894$ 4,111,110$
* Housing Authority & Programs Division Transferred from Redevelopment Agency in March 2011
$-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay Operations and Maintenance Personnel Expense
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DIRECTOR OF DEVELOPMENT SERVICES
Development Services Department
Division No: 0300
Division Goals & Objectives
»
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)6.96 6.96 5.96 5.96 6.96
◊Personnel Expenditure 800,295$ 673,573$ 673,090$ 635,152$ 725,770$
◊Operations & Maintenance 42,675 39,086 56,970 53,206 48,030
◊Capital Outlay - 9,443 900 - -
Division Total 842,970$ 722,102$ 730,960$ 688,357$ 773,800$
Program Budgets - CDBG Approp. Through 6/30/12 Added for 2012-13 Total
5110-No. Co. Regional Winter Shelter 54,333$ 11,000$ 65,333$
5961-Affordable Hsg. Assistance 639,455 75,895 715,350
Total Program Budgets 693,788$ 86,895$ 780,683$
Complete a comprehensive assessment of department operations, including administrative processes and
procedures, and implement changes as necessary to improve department efficiency.
Complete the Housing Element update, and begin work on the Poway Road Corridor Study and update to the
Poway Road Specific Plan.
Oversee City Capital Improvement Program and completion of Brighton and Orange Gardens affordable
housing developments.
The Office of the Director is responsible for the overall administration of the department.The Director is
responsible for managing the operation of the department and ensuring that all department goals are achieved in
an efficient manner.
Complete updates related to zoning and floodplain development permits to the Municipal Code.
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
77
PLANNING
Development Services Department
Division No: 0301
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Development Review Applications 28 39 30 23 27
Conditional Use Permit Applications 20 17 14 15 14
Sign Permits 46 50 30 30 42
Home Occupancy Permits 51 90 90 88 85
Variance Applications 4 5 4 3 4
Temporary Use Permit Applications 37 53 50 59 55
Vegetation Abatements 900 953 915 910 915
Division Operating Budget
Authorized Positions (FTE)7.00 7.00 6.00 6.00 7.00
◊Personnel Expenditure 700,374$ 564,474$ 601,460$ 597,012$ 781,320$
◊Operations & Maintenance 128,326 125,132 189,940 163,431 181,220
◊Capital Outlay 449 - - - -
Division Total 829,149$ 689,606$ 791,400$ 760,443$ 962,540$
Complete the Poway Road Specific Plan Update.
Complete adoption of the updated Housing Element by January 2013.
The Planning Division is responsible for processing land use applications and ensuring compliance with zoning
and conditions of approval through plan reviews and field inspections. Code Compliance is conducted within
the Planning Division and enforces City regulations on signs,graffiti,businesses,noise, housing,vegetation
management, stormwater pollution, vehicle abatement, and other topics.
Complete amendments to the Poway Municipal Code.
$-
$200
$400
$600
$800
$1,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
78
BUILDING AND SAFETY INSPECTION
Development Services Department
Division No: 0303
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Plan Checks 707 642 650 580 625
Building Permits 1,175 1,176 1,000 1,140 1,150
Inspections 6,580 6,126 6,000 5,955 6,000
Division Operating Budget
◊Operations & Maintenance 546,049$ 552,487$ 429,910$ 474,936$ 467,130$
◊Capital Outlay - - - - -
Division Total 546,049$ 552,487$ 429,910$ 474,936$ 467,130$
Provide accurate information and plan check and inspection services to developers and residents.
Monitor and implement changes in laws, codes, and techniques that affect the building industry.
Maintain and update the Access database record of all stored plans.
The Building and Safety Inspection Division provides assistance and information on construction code
requirements to developers and residents through telephone/counter contacts, plan check review, and structural,
electrical,plumbing,and mechanical inspections.The City's Building and Safety Inspection services are
provided through a contract with Esgil Corporation.
$-
$100
$200
$300
$400
$500
$600
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Operations &
Maintenance
79
CAPITAL PROJECTS ENGINEERING
Development Services Department
Division No: 0304
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Projects in Design 12 18 14 17 10
Projects Under Construction 17 9 8 8 7
Division Operating Budget
Authorized Positions (FTE)6.00 6.00 6.00 3.50 2.00
◊Personnel Expenditure 648,730$ 631,166$ 623,960$ 490,965$ 454,760$
◊Operations & Maintenance 18,426 20,517 34,620 29,933 24,390
◊Capital Outlay 4,171 4,083 2,000 - -
Division Total 671,326$ 655,768$ 660,580$ 520,897$ 479,150$
Complete design and construction of Capital Improvement Projects in accordance with the approved CIP
program.
Standardize project tracking and reporting in the TRAKiT database.
Complete Sewer Master Plan.
The Capital Projects Engineering Division is responsible for surveys, design, construction administration,and
inspection services for capital improvement projects.This Division also performs special studies and provides
engineering support for projects in other Departments such as Community Services and Public Works.
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
80
LAND DEVELOPMENT ENGINEERING
Development Services Department
Division No: 0305
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Grading Permit Applications 17 17 10 10 10
Improvement Plan Applications 2 6 4 10 6
Other Engineering Reviews 63 46 40 44 45
Right-of-Way Permit Applications 202 186 200 190 200
Division Operating Budget
Authorized Positions (FTE)2.00 2.00 2.00 2.00 3.00
◊Personnel Expenditure 209,347$ 231,098$ 326,780$ 263,691$ 349,110$
◊Operations & Maintenance 81,597 26,661 38,300 34,574 38,310
◊Capital Outlay - - - - -
Division Total 290,944$ 257,759$ 365,080$ 298,265$ 387,420$
The Land Development Engineering Division is responsible for ensuring that private developments comply
with City standards and specific conditions of approval.
Complete initial reviews of all grading and improvement plans within four weeks of submittal.
Complete subsequent reviews within three weeks of submittal.
Update the Floodplain Development Permit regulations in the Municipal Code.
$-
$50
$100
$150
$200
$250
$300
$350
$400
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Operations &
Maintenance
Personnel
Expenditure
81
ENGINEERING INSPECTION
Development Services Department
Division No: 0306
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Grading Projects Inspected 48 37 40 28 30
MDRAs Inspected 21 21 40 17 20
Capital Improvement Projects Inspected 28 9 8 8 7
Right-of-Way Permits Inspected 202 186 200 190 200
Division Operating Budget
Authorized Positions (FTE)7.00 6.00 4.00 4.00 3.00
◊Personnel Expenditure 742,586$ 495,958$ 357,040$ 341,824$ 188,280$
◊Operations & Maintenance 51,786 70,261 48,510 63,193 45,130
◊Capital Outlay - - - - -
Division Total 794,372$ 566,219$ 405,550$ 405,016$ 233,410$
Respond to inspection needs or requests on public and private projects.
Oversee more than 200 right-of-way permits per year from review of plans to final project inspection.
Train all Engineering Inspectors annually on National Pollutant Discharge Elimination System (NPDES)
requirements and other technical inspection issues.
The Engineering Inspection Division is responsible for ensuring that all public and private construction projects
comply with the City-approved plans and specifications and meet State requirements to prevent stormwater
pollution.
$-
$100
$200
$300
$400
$500
$600
$700
$800
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
82
TRAFFIC ENGINEERING
Development Services Department
Division No: 0307
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Traffic Counts 80 10 90 90 20
Traffic Safety Committee Items 3 7 8 6 8
Traffic Control Plan Reviews 202 186 200 190 200
Division Operating Budget
Authorized Positions (FTE)1.00 1.00 1.00 1.00 1.00
◊Personnel Expenditure 156,732$ 155,962$ 157,720$ 154,682$ 121,460$
◊Operations & Maintenance 344,402 234,901 245,910 245,406 242,780
◊Capital Outlay - 2,868 3,000 3,000 -
Division Total 501,134$ 393,731$ 406,630$ 403,088$ 364,240$
The Traffic Engineering Division is responsible for resolving the City’s traffic engineering and transportation
planning issues.Staff oversees the operation and maintenance of the City’s computerized traffic signal system
and reviews all work area traffic control designs and traffic impact reports for land development projects.
Begin a comprehensive Poway Road Corridor Study in coordination with the Poway Road Specific Plan
Update.
Collect traffic data for SANDAG and review its Congestion Management Program.
Maintain current speed surveys in accordance with the California Vehicle Code.
$-
$100
$200
$300
$400
$500
$600
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
83
STORMWATER MANAGEMENT
Development Services Department
Division No: 0308
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Industrial/commercial inspections 136 141 140 140 140
Municipal inspections 28 30 29 30 30
Educational materials distributed 80,362 60,449 80,000 42,000 42,000
Dry weather sites monitored 50 50 50 50 50
Division Operating Budget
Authorized Positions (FTE)- 1.00 1.00 - -
◊Personnel Expenditure -$ 128,622$ 208,390$ 150,515$ -$
◊Operations & Maintenance - 290,080 332,330 332,235 312,580
◊Capital Outlay - 754 - - -
Division Total -$ 419,455$ 540,720$ 482,750$ 312,580$
*Prior to 2011-12, this division was combined with the Public Works Stormwater division (0412).
The Stormwater Management Division is responsible for preserving, protecting,and improving the waters of
the U.S.within the City boundaries.Staff maintains compliance with the National Pollutant Discharge
Elimination System Permit by reducing or preventing the discharge of pollutants to the storm drain system
and performing required inspections, monitoring and annual reporting.
Maintain compliance with all State and Federal regulations regarding pollutant discharges to storm drains.
Implement bacteria Total Maximum Daily Load (TMDL) requirements, and sediment TMDL requirements
once approved by Regional Water Quality Control Board.
Inspect industrial/commercial/municipal facilities, construction sites, treatment best management practices,
and other items.
$-
$100
$200
$300
$400
$500
$600
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
84
HOUSING AUTHORITY & PROGRAMS
Division No: 0309
Division Goals & Objectives
»
»
»
»
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
HomeShare Matches 9 11 20 10 10
Regional Winter Shelter Clients 583 523 600 500 500
Loan Compliance Monitoring 79 130 122 136 136
2009-10 2010-11 2011-12 2011-12 2012-13
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)3.00 4.11 5.00 2.00 1.00
◊Personnel Expenditure 500,857$ 480,570$ 587,020$ 372,086$ 124,540$
◊Operations & Maintenance 87,641 158,866 66,510 126,055 6,300
◊Capital Outlay 253 - - - -
Division Total 588,751$ 639,436$ 653,530$ 498,141$ 130,840$
* Housing Authority & Programs Division Transferred from Redevelopment Agency in March 2011
Administer the Housing Special Programs Fund, including grant issuance and monitoring.
Coordinate with County of San Diego to disseminate fair housing information.
Administration of the SHOP and BEGIN loan programs including issuance of loans for the two remaining
Meadows homes, and continued monitoring of sixty-seven existing loans.
Monitor each of Poway's ten affordable housing developments to ensure continued compliance with
regulatory agreement requirements.
Development Services Department
Programs
The Housing Authority and Programs Division supports Poway’s Housing Authority.Staff works to provide
the community with a variety of housing options, including high quality, multi-family and single-family homes
affordable to low-and moderate-income households.This Division manages existing assets and facilitates
affordable housing development with care and attention to resident and community needs.
Development
Sell two remaining homes at the Meadows, for-sale affordable housing development.
Complete rehabilitation and lease-up of 52-unit Orange Gardens affordable apartments by late summer/early
fall 2012, and convert the construction loan for the project to a permanent loan by early 2013.
Monitor lease-up, audit project costs, and convert the construction loan for the Brighton Place, 77-unit
rental town home development, to a permanent loan by fall 2012.
$-
$200
$400
$600
$800
Thousands Capital Outlay
Operations &
Maintenance
Personnel Expenditure
85
HOUSING PROGRAMS
Development Services Department
Housing Assistance Programs Total
1135 - Supporting Home Ownership in Poway
(SHOP) Program 2,138,580$ -$ 2,138,580$
1173A- Building Equity and Growth in
Neighborhoods (BEGIN) Program 1,545,000 -
5968 - Mortgage Credit Certificates 55,000 - 55,000
Housing Developments Programs Total
5925 - Oak Knoll/Pomerado Rd Affordable Housing 2,525,000$ $ 2,525,000
5948 - Orange Gardens 9,036,000$
5949 - Oak Knoll Villas 8,344,000
5976 - Monte Vista 5,744,167 -
5978 - Brighton Affordable Housing 9,914,615 -
5984 – Town Center Affordable Housing 3,076,779 -
5986 – Evanston Affordable Housing 2,163,674
5989 – Twin Peaks Affordable Housing 970,000 -
5990 – The Meadows Affordable Housing 9,500,000 -
5993 – Sycamore Avenue Affordable Housing 519,400 -
Other Programs Total
5983 – Housing Special Programs Fund 3,768,307$ 700,000 4,468,307$
Total Housing Programs 700,000$ 60,000,522$ 59,300,522$
9,500,000
519,400
Appropriations
Through Appropriation for
May 2012 FY 2012-13
970,000
Appropriations
Through Appropriation for
May 2012 FY 2012-13
9,036,000$
8,344,000
5,744,167
9,914,615
3,076,779
2,163,674
1,545,000
Appropriations
Through Appropriation for
May 2012 FY 2012-13
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PUBLIC WORKS
Department Code: 0400
Expense 2009-10 2010-11 2011-12 2011-12 2012-13
Classification Actual Actual Approved Estimated Proposed
Authorized Positions 84.98 84.96 85.96 83.46 81.96
Personnel Expense $ 7,385,422 $ 7,437,653 $ 8,105,220 $ 7,858,457 $ 7,971,220
Operations and Maintenance 23,278,188 23,005,584 26,644,510 25,362,681 27,656,630
Capital Outlay 205,415 217,883 553,050 416,202 435,800
Total Department Budget $ 30,869,026 $ 30,661,121 $ 35,302,780 $ 33,637,340 $ 36,063,650
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13
Capital Outlay Operations and Maintenance Personnel Expense
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DIRECTOR OF PUBLIC WORKS
Public Works Department
Division No: 0400
Division Goals & Objectives
»
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
5,216 5,401 4,300 5,400 5,400
371 351 390 358 350
67%66%63%66%66%
Division Operating Budget
Authorized Positions (FTE)4.50 5.00 5.00 4.50 4.00
◊Personnel Expenditure 547,358$ 601,171$ 612,110$ 602,045$ 548,740$
◊Operations & Maintenance 28,518 27,227 31,570 29,171 28,470
◊Capital Outlay 249 360 - - -
Division Total 576,124$ 628,758$ 643,680$ 631,216$ 577,210$
Percent of Total Waste Stream
Diverted from Landfills
The Office of the Director oversees and coordinates 14 functional areas to ensure reliable operation and
maintenance of public infrastructure to protect public health and safety.The Department is responsible for
compliance with state and federal regulations for water treatment,water distribution,wastewater, reclaimed
water,stormwater,flood control,solid waste and household hazardous waste, and fleet operations. Additional
functions include maintenance of streets, medians, sidewalks and signage;parks,trails and open space;urban
forestry; traffic signals and street lights;resource conservation,and administration of special districts.The
Director's Office ensures Department preparedness for emergency events, including fire and severe weather.
Ensure all operations meet or exceed regulatory requirements.
Expand commercial and multi-family recycling opportunities as required by state mandate.
Ensure timely, effective response to service requests.
Meet or exceed the state mandated solid waste diversion rate of 50%.
Work Orders
Online Service Requests
$450
$500
$550
$600
$650
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
92
UTILITY SYSTEMS OPERATIONS AND MAINTENANCE
Public Works Department
Division No: 0401
Division Goals & Objectives
»
»
»Complete Geographic Information System (GIS) mapping of utilities systems to support efficiency of field work.
2009-10 2010-11*2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
9.58 9.44 9.10 9.50 8.40
3.14 3.24 3.47 3.47 3.46
84,080 84,684 84,000 84,624 84,624
Division Operating Budget
Authorized Positions (FTE)9.00 13.00 12.00 12.00
◊Personnel Expenditure -$ 1,019,924$ 1,365,000$ 1,233,009$ 1,298,870$
◊Operations & Maintenance - 30,316 114,420 95,146 130,850
◊Capital Outlay - 6,325 1,950 805 19,000
Division Total -$ 1,056,564$ 1,481,370$ 1,328,960$ 1,448,720$
This Division plans work and directs activities to ensure delivery of water to residents and businesses and
transportation of wastewater to the City of San Diego's wastewater treatment system for transformation to
reclaimed water or discharge through the Point Loma Treatment Plant.Raw water purchased from the San Diego
County Water Authority is piped to Poway's Water Treatment Plant and on average currently 9.1 million gallons
per day of treated water is delivered to 17 reservoirs to be used for domestic and commercial consumption,
landscape irrigation,and fire protection.Central to the delivery of high quality water, reclaimed water and the
disposal of wastewater is a complex piping and pumping system that is operated and maintained by this Division.
This Division is also responsible for providing field customer service related to water service,including meter
reading and repair and turning water service on and off.
*Newly established division in 2010-11 made up of operating costs and personnel previously housed in other
divisions.
Operate and maintain system to transport wastewater for treatment.
Operate and maintain all potable and reclaimed pumping and storage facilities.
Water Meters Read
Average daily potable water (Million
Gallons per Day)
Average daily wastewater pumped and
gravity fed (Million Gallons per Day)
$-
$500
$1,000
$1,500
Actual
2009-10
Actual
2010-11*
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
93
WATER SUPPLY, TREATMENT AND STORAGE
Public Works Department
Division No: 0402
Division Goals & Objectives
»
»
»
2009-10 2010-11*2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
3,298 3,487 3,832 3,382 3,482
3,495 3,446 3,324 3,467 3,066
37,775 37,775 37,759 41,000 41,900
100%100%100%100%100%
Division Operating Budget
Authorized Positions (FTE)13.00 7.00 7.00 7.00 7.00
◊Personnel Expenditure 1,406,896$ 827,443$ 871,820$ 852,092$ 880,210$
◊Operations & Maintenance 9,977,910 10,583,321 13,029,790 12,069,642 12,958,300
◊Capital Outlay 16,105 61,068 45,200 72,291 51,000
Division Total 11,400,911$ 11,471,833$ 13,946,810$ 12,994,025$ 13,889,510$
Percentage of test results meeting
or exceeding regulatory
requirements
Raw water purchased per year
(million gallons)
*Seven positions and various operating costs transferred to Utility Systems divison (0401) in FY 2010-11
This Division plans for and acquires water supplies,maximizes the water storage capabilities of Lake Poway and
the City's reservoir system,treats raw water to ensure potable water quality that meets or exceeds regulatory
requirements, and ensures the availability of high-quality water during normal and high-demand times.The
Division must meet comprehensive regulatory reporting requirements for State, Federal, and local agencies.
Provide water quality that meets or exceeds regulatory requirements.
Maximize storage of Lake Poway.
Maintain compliance with Cal-OSHA regulations.
Treated water delivered per year
(million gallons)
Annual water quality samples
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
Actual
2009-10
Actual
2010-11*
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
94
WASTEWATER DISPOSAL AND CONTRACT ADMINISTRATION
Public Works Department
Division No: 0403
Division Goals & Objectives
»
»
»
2009-10 2010-11*2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
225 238 232 238 238
1,147 1,180 1,131 1,266 1,270
Division Operating Budget
Authorized Positions (FTE)2.00 - - - -
◊Personnel Expenditure 189,515$ -$ -$ -$ -$
◊Operations & Maintenance 3,865,172 4,262,996 4,449,420 4,385,543 4,578,520
◊Capital Outlay 4,717 2,969 1,400 3,833 -
Division Total 4,059,405$ 4,265,964$ 4,450,820$ 4,389,376$ 4,578,520$
*Staff positions and various operating costs transferred to Utility Systems divison (0401) in FY 2010-11
This Division’s costs include power to operate the City’s five sewage lift stations that pump an average of 260
million gallons of wastewater annually,and contract costs for transmission, treatment,and disposal of Poway’s
wastewater by the City of San Diego.The City of Poway participates in the San Diego Metropolitan Wastewater
Joint Powers Authority with 11 other cities and special districts in San Diego County for wastewater treatment
and shared use of the City of San Diego’s regional wastewater infrastructure.
Coordination with the City of San Diego, Poway's wastewater treatment provider, to ensure cost effective
service and to manage technical elements associated with wastewater transportation and treatment.
Maintain Poway's collection system lift stations and pumps according to recommended standards.
Implement new technology to improve operations throughout the collection system.
Annual wastewater flow per year
(million gallons)
Wastewater pumped (million gallons)
all stations
$-
$1,000
$2,000
$3,000
$4,000
$5,000
Actual
2009-10
Actual
2010-11*
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
95
WATER TRANSMISSION AND DISTRIBUTION
Public Works Department
Division No: 0404
Division Goals & Objectives
»
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
213 442 450 425 430
100%100%100%100%100%
1,244 861 1,589 1,847 2,275
1,577 316 1,006 1,104 1,057
46 38 43 31 37
Division Operating Budget
Authorized Positions (FTE)9.00 9.00 9.00 9.00 9.00
◊Personnel Expenditure 743,710$ 761,304$ 814,110$ 794,556$ 820,670$
◊Operations & Maintenance 385,263 405,757 456,180 444,669 427,960
◊Capital Outlay 58,499 25,711 41,600 25,033 26,200
Division Total 1,187,472$ 1,192,771$ 1,311,890$ 1,264,258$ 1,274,830$
Residential meters replaced
Percentage of backflows tested
Valves exercised
Fire hydrants inspected
Emergency responses
The Water Transmission and Distribution Division ensures reliable delivery of high quality water.The Division
is responsible for the maintenance and repair of the water mains,pipes and appurtenances that deliver water to
Poway’s water customers.This system consists of 289 miles of water system piping, 1,312 air-release and blow-
off assemblies,2,345 fire hydrants,and 13,659 water meters.The City also has a proactive Cross-Connection
Program to ensure all 1,896 backflow devices in the potable water system are tested annually.
Maintain safe and reliable water distribution system.
Replace residential water meters per replacement program guidelines.
Perform system-wide distribution maintenance to ensure distribution valves are exercised and system flushing
occurs to preserve water quality.
Ensure all potable water backflow devices are tested annually.
$-
$200
$400
$600
$800
$1,000
$1,200
$1,400
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
96
WASTEWATER COLLECTION MAINTENANCE
Public Works Department
Division No: 0405
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
2 4 0 2 0
0.0112 0.0216 0.0000 0.0108 0.0000
287,052 239,237 230,205 255,684 195,360
360,848 377,144 328,248 316,524 322,344
19 32 40 160 50
Division Operating Budget
Authorized Positions (FTE)7.00 7.00 7.00 7.00 7.00
◊Personnel Expenditure 493,900$ 455,478$ 569,720$ 573,914$ 589,780$
◊Operations & Maintenance 153,289 202,529 281,350 229,881 340,190
◊Capital Outlay 16,021 6,226 3,250 5,700 25,000
Division Total 663,210$ 664,233$ 854,320$ 809,495$ 954,970$
Spills per hundred miles of pipe
System pipe videotaped (ft.)
System pipe cleaned (ft.)
FOG Permits issued
Public Sewage Spills
The City of Poway provides sewer (wastewater)collection services through 185 miles of collection pipelines,
12,193 sewer laterals,five sewage lift stations,and 4,061 manholes.This Division provides ongoing preventive
cleaning, maintenance, and repair of the sewage collection system in accordance with the City's Sewer System
Management Plan (SSMP)which ensures the City meets strict regulations set by the State of California.This
includes emergency removal of sewer line blockages, repair and replacement of sewer laterals in the public right-
of-way,and maintenance of the structural integrity of sewer mains and manholes in the collection system.The
Division also administers the Fat,Oil,and Grease (FOG)Program responsible for the permitting and
compliance monitoring of food establishments to minimize the discharge of grease into the sewer system.
Zero spills of the public sewage system.
Maintain the City's 185-mile wastewater system pipe by videotaping (20%), and cleaning (33%) annually.
Ensure access to wastewater collection system through an easement maintenance program.
$-
$200
$400
$600
$800
$1,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
97
RECLAIMED WATER SUPPLY AND STORAGE
Public Works Department
Division No: 0406
Division Goals & Objectives
»
»
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
32 43 37 37 37
5 103 109 174 174
3 20 8 20 30
Division Operating Budget
Authorized Positions (FTE)2.00 1.00 1.00 1.00 1.00
◊Personnel Expenditure 200,605$ 92,511$ 97,350$ 94,962$ 98,520$
◊Operations & Maintenance 318,673 296,823 362,420 334,294 354,520
◊Capital Outlay 6,411 1,780 1,200 973 -
Division Total 525,688$ 391,116$ 460,970$ 430,229$ 453,040$
Site violations issued
The Reclaimed Water Supply and Storage Division is responsible for the delivery of reclaimed (recycled)
water that is used for commercial landscape irrigation in the Poway Business Park. Poway receives its
reclaimed water supply from the City of San Diego’s North City Reclamation Plant.The system is comprised
of 12 miles of system piping, one pumping station,one reservoir,and 200 metered connections.On average,
Poway purchases 370 acre feet (AF)of water each year from San Diego.The Division monitors,operates, and
maintains Poway’s two recycled water distribution system zones, including all regulatory monitoring and
compliance required by the State of California.
Meet demand for reclaimed water in the Poway Business Park.
Perform required four-year regulatory shutdown tests annually.
Perform required one-year regulatory site inspections annually.
Continue to provide prompt, direct contact with City customers and to assist them in achieving regulatory
compliance.
Abide by strict regulations associated with use of recycled water set by the State of California.
Shutdown tests
Site inspections
$-
$100
$200
$300
$400
$500
$600
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
98
MAINTENANCE OPERATIONS
Public Works Department
Division No: 0410
Division Goals & Objectives
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
1,688 1,311 1,500 1,400 1,400
200 175 200 150 150
Division Operating Budget
Authorized Positions (FTE)5.48 2.96 2.96 3.48 3.48
◊Personnel Expenditure 508,573$ 253,820$ 259,860$ 257,846$ 326,400$
◊Operations & Maintenance 163,276 148,446 170,400 159,629 130,800
◊Capital Outlay 9,003 713 - - 2,000
Division Total 680,850$ 402,980$ 430,260$ 417,475$ 459,200$
This Division plans,oversees, and administers the work of street maintenance,stormwater and flood control,
and vehicle and equipment maintenance to protect public health and safety and to ensure regulatory
compliance, responsiveness, efficiency and effectiveness during normal and emergency operations.
Ensure regulatory compliance with State and Federal environmental agencies.
Ensure timely response to service requests in assigned operational areas.
Work Orders Completed in Streets and
Drainage Divisions
Development Plans Reviewed
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
99
STREETS MAINTENANCE
Public Works Department
Division No: 0411
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
1,120 794 900 800 800
213,000 289,000 200,000 300,000 300,000
92%53%85%83%83%
100%98%95%95%95%
487 572 500 500 500
80%95%80%90%90%
Division Operating Budget
Authorized Positions (FTE)10.00 10.00 9.00 9.00 9.00
◊Personnel Expenditure 752,504$ 723,536$ 727,630$ 734,425$ 752,410$
◊Operations & Maintenance 4,106,291 3,301,738 3,142,910 3,126,544 3,705,320
◊Capital Outlay 12,580 7,047 1,650 1,935 -
Division Total 4,871,375$ 4,032,321$ 3,872,190$ 3,862,904$ 4,457,730$
Percentage of Sidewalk Grinding
Completed Within 1 Working Day
When Identified as High Risk
Work Orders Completed
Square Feet of Asphalt Repaired
This Division preserves and maintains the public roadway infrastructure to ensure the safe and efficient
movement of pedestrians,traffic,goods and emergency services at all times,including special events and
emergency situations such as storm,flood and fire.The Division is responsible for the maintenance and repair of
the City's 165 miles of roads and right-of-ways,sidewalks, regulatory signs,street trees, and removing graffiti
from areas visible from the right-of-way.
Preserve and maintain the public roadway infrastructure.
Respond to roadway emergencies.
Remove graffiti in areas visible from the right-of-way.
Percentage of Pothole Work Orders
Responded to Within 1 Working Day
Percentage of Sign Repairs Corrected
Within 10 Working Days
Sidewalk Grinds Completed
$-
$1,000
$2,000
$3,000
$4,000
$5,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
100
STORMWATER AND FLOOD CONTROL
Public Works Department
Division No: 0412
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
100% / 6%100% / 2%100%/10%100% /8%100% /10%
100%100%100%100%100%
81%63%69%73%75%
159,181 30,805 30,805 21,970 35,000
6 3 8 5 5
Division Operating Budget
Authorized Positions (FTE)8.00 7.00 7.00 7.00 7.00
◊Personnel Expenditure 681,117$ 548,108$ 580,080$ 566,072$ 585,490$
◊Operations & Maintenance 797,192 327,280 331,500 320,079 347,020
◊Capital Outlay 13,079 2,512 7,900 7,550 -
Division Total 1,491,388$ 877,900$ 919,480$ 893,701$ 932,510$
This Division is responsible for inspecting and maintaining the public drainage and stormwater collection and
conveyance systems to reduce risk of death,injury and property damage due to flooding.This Division performs
annual inspections and maintains over 1,400 stormwater drain inlets,26 channel mowing sections,12 detention
basins, 44 under road box culverts and 64 miles of pipeline to verify proper operation of all municipal structural
treatment controls designed to reduce pollutant discharges and comply with the National Pollutant Discharge
Elimination Systems (NPDES) permit.
Inspect and maintain catch basins, stormwater drain inlets, concrete and open earthen channels.
Complete annual channel cleaning, mowing and invasive/exotic plant removal.
Repair or replace failed corrugated metal pipe (CMP).
Percentage of 4.8 Miles (25.1 acres) of
Earthen Channels Mowed
Square Feet of Invasive Plants Removed
Percentage of 1,453 Drop Inlets Inspected
and Required Cleaning
Percentage of 6.3 Miles of Concrete
Channels Inspected and Cleaned
Corrugated Metal Pipe (CMP) Repairs
$-
$500
$1,000
$1,500
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
101
VEHICLE AND EQUIPMENT MAINTENANCE
Public Works Department
Division No: 0413
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Total Street-Legal Vehicle Inventory 125 120 125 120 120
49% / 51%46% / 54%55%/45%47%/53%55% / 45%
100%100%100%100%100%
Division Operating Budget
Authorized Positions (FTE)4.00 4.00 4.00 3.00 3.00
◊Personnel Expenditure 365,802$ 341,073$ 367,680$ 333,539$ 302,080$
◊Operations & Maintenance 606,267 589,118 782,550 748,240 778,220
◊Capital Outlay 31,155 753 1,500 991 -
Division Total 1,003,224$ 930,944$ 1,151,730$ 1,082,770$ 1,080,300$
This Division ensures safe and reliable vehicles and equipment for City departments while meeting regulatory
requirements,inspections and certifications.The City's fleet and equipment inventory includes motorcycles,
sedans, law enforcement vehicles,fire apparatus, sewer and water equipment, heavy-duty trucks,tractors,trailers,
off-road and industrial equipment,generators, and small landscape equipment.Essential vehicle services include
acquisition and disposal, preventive maintenance, repairs, regulatory compliance,provision of over 100,000
gallons of fuel and oil supplies and collection and disposal of hazardous waste generated by City departments.
Maintenance strategies that ensure a constant state of readiness.
Proactive and preventive maintenance to extend and maximize service life.
Meet or exceed local, state, and federal regulatory requirements.
Percentage of Regulatory Compliance
Achieved (over 88 permits)
Percentage of Time Spent on Scheduled
Maintenance Compared to Unscheduled
Repairs
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
102
ENVIRONMENTAL PROGRAMS
Public Works Department
Division No: 0417
Division Goals & Objectives
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Contracts/Projects Managed N/A 34 / N/A 35 /N/A 29 / 45 30 / 50
Outside Funding Secured N/A $212,910 $0 $0 $27,060
Resource Conservation Savings N/A $39,400 $36,000 $38,500 $88,600
Division Operating Budget
Authorized Positions (FTE)- 2.00 2.00 2.48 2.48
◊Personnel Expenditure -$ 247,595$ 206,700$ 197,266$ 227,260$
◊Operations & Maintenance - 13,135 19,950 19,627 21,860
◊Capital Outlay - 624 7,000 2,560 2,000
Division Total -$ 261,354$ 233,650$ 219,453$ 251,120$
Program Budgets Approp. Through May 2012 Added for 2012-13 Total
1260-Used Oil Recycling 198,504$ 14,109$ 212,613$
1697-Household Hazardous Waste 3,014,830$ 217,550$ 3,232,380$
Total Program Budgets 3,213,334$ 231,659$ 3,444,993$
The Division plans,oversees, and administers the work of parks,trails and open space maintenance,facility
maintenance, special districts and contract services to protect public health and safety and to ensure
compliance,responsiveness,efficiency and effectiveness during normal and emergency operations.The
Division is also responsible for energy conservation efforts.
*Newly established division in FY 2010-11. Staff and supporting O&M budget transferred from pre-existing
divisions.
Secure outside funding for resource conservation projects and implement projects that result in operational
savings.
Manage and monitor critical peak pricing tariff and energy conservation events to maximize energy savings.
$-
$50
$100
$150
$200
$250
$300
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
103
PARKS, TRAILS AND LANDSCAPE MAINTENANCE
Public Works Department
Division No: 0418
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Acres Maintained 232 232 232 232 232
Sportcourts and Fields Maintained 26 26 26 26 26
Miles of Trails 55 55 56 56 56
Eagle Scout Projects Supported 27 20 30 25 25
Special Events Supported 32 32 16 24 24
38 38 36 36 35
Division Operating Budget
Authorized Positions (FTE)15.00 16.00 15.00 15.00 14.00
◊Personnel Expenditure 1,126,455$ 1,132,913$ 1,178,610$ 1,173,882$ 1,127,770$
◊Operations & Maintenance 660,169 606,214 850,210 879,043 777,470
◊Capital Outlay 32,560 31,526 43,500 35,098 20,600
Division Total 1,819,185$ 1,770,652$ 2,072,320$ 2,088,023$ 1,925,840$
Successor Agency/Housing Authority
Properties Maintained
This Division provides safe, clean,well-maintained, inviting,useable public parks,trails and green spaces to
support quality programming and enhance the enjoyment of all residents and visitors.The Division provides full-
service maintenance for parks and public restrooms,certain vacant City properties, sports courts and fields, trails,
and open space.The Division also performs mandated playground inspections and supports landscape
maintenance at City Hall.
Maintain developed parks.
Maintain and expand trails system.
Reduce water consumption by converting to low volume irrigation and increase water monitoring capabilities
in landscaped areas to achieve maximum water efficiency.
$-
$500
$1,000
$1,500
$2,000
$2,500
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
104
FACILITIES MAINTENANCE
Public Works Department
Division No: 0419
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Work Orders Completed 838 1,010 1,200 870 880
N/A N/A 25/75 34/66 32/68
Resource conservation measures N/A 5%350 211 200
Division Operating Budget
Authorized Positions (FTE)3.00 3.00 3.00 2.00 2.00
◊Personnel Expenditure 172,227$ 228,580$ 308,880$ 226,578$ 155,030$
◊Operations & Maintenance 577,178 612,812 698,380 726,421 747,580
◊Capital Outlay 321 2,473 - 2,479 -
Division Total 749,725$ 843,866$ 1,007,260$ 955,478$ 902,610$
The Division provides contract and in-house repair, maintenance and janitorial functions for all City buildings
and structures including 59 buildings ranging in size from 200 to 60,000 square feet, appurtenances such as
electronic gates,fire extinguishers,fire sprinkler systems,exterior parking lot lights,and security and fire
monitoring systems.
Undertake regular preventive maintenance activities.
Complete service requests.
Implement and administer prioritized reinvestment plan to maximize and protect City assets.
Percent of time preventive maintenance
compared to unscheduled repair
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
105
SPECIAL DISTRICTS AND CONTRACT SERVICES
Public Works Department
Division No: 0420
Division Goals & Objectives
»
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
Customer Inquiries and Service Requests 1,662 1,780 2,400 2,630 2,500
Street light outages 821 810 850 910 875
95%100%95%93%95%
Traffic signal calls 324 475 350 320 310
Emergency Traffic Signal Repairs 52 195 52 70 60
Division Operating Budget
Authorized Positions (FTE)2.00 2.00 1.00 1.00 1.00
◊Personnel Expenditure 196,760$ 204,195$ 145,670$ 218,271$ 257,990$
◊Operations & Maintenance 1,638,992 1,597,874 1,923,460 1,794,752 2,329,550
◊Capital Outlay 4,717 67,795 396,900 256,955 290,000
Division Total 1,840,469$ 1,869,864$ 2,466,030$ 2,269,978$ 2,877,540$
Percentage of Street lights repaired within
10 days
This Division is responsible for the maintenance,operation and contract administration of 188 acres of
landscape,42 acres of open space,over 3,000 street lights,traffic signals at 56 intersections, lighted street signs
and 25 flashing beacons within the boundaries of the Special Districts.The Division administers 10 Special
Districts and provides engineering services, contract inspection and supervision of contractual work,
administrative support, coordination of in-house repairs as needed, and staff assistance to property owners,
developers, civic associations, and the general public in matters relating to the Special Districts.
Enhance public safety by providing traffic signals, street lights, illuminated street name signs and safety
li h iEnhance the quality of life of residents by providing safe, attractive and well-maintained landscaping.
Monitor water consumption in landscaped areas to achieve maximum water efficiency.
Implement multi year capital reinvestment projects to improve traffic signal safety and reliability.
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
106
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Safety Services 108
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SAFETY SERVICES
Department Code: 0500
Expense 2008-09 2009-10 2010-11 2010-11 2011-12
Classification Actual Actual Approved Estimated Proposed
Authorized Positions 51.73 51.93 54.00 54.00 54.00
Personnel Expense $ 7,968,046 $ 7,629,630 $ 7,903,230 $ 7,635,736 $ 7,889,470
Operations and Maintenance 10,466,506 11,057,473 11,175,510 10,944,775 11,204,990
Capital Outlay 88,396 125,760 108,270 105,449 105,430
Total Department Budget $ 18,522,948 $ 18,812,863 $ 19,187,010 $ 18,685,960 $ 19,199,890
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
$20,000
Actual
2008-09
Actual
2009-10
Approved
2010-11
Estimated
2010-11
Proposed
2011-12Thousands Capital Outlay Operations and Maintenance Personnel Expense
110
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111
DIRECTOR OF SAFETY SERVICES
Safety Services Department
Division No: 0500
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
52 52 52 52 52
4 4 7 8 8
Division Operating Budget
Authorized Positions (FTE)3.00 3.00 3.00 3.00 3.00
◊Personnel Expenditure 505,484$ 476,393$ 486,210$ 467,887$ 493,970$
◊Operations & Maintenance 65,843 60,828 82,020 82,208 76,260
◊Capital Outlay 1,501 - - - -
Division Total 572,828$ 537,221$ 568,230$ 550,095$ 570,230$
Program Budgets Approp. Through May 2012 Added for 2012-13 Total
1161- Emergency Preparedness 1,515,600$ -$ 1,515,600$
1174- Red Cross Shelter Supplies 81,498 - 81,498$
Total Program Budgets 1,597,098$ -$ 1,597,098$
CERT training sessions & drills
The Director of Safety Services Division is responsible for providing overall administration,direction, planning,
and management for the Fire Department and contract law enforcement services including budget development
and management,personnel recruitment, citywide emergency planning,disaster preparedness, and incident
management.
Direct law enforcement resources to reduce crime and collisions, and enhance community drug awareness.
Continue to strengthen the City's emergency planning efforts and disaster preparedness technologies.
Actively manage the Department's budget in alignment with the City's financial plan and principles.
Law enforcement activity reports
$-
$100
$200
$300
$400
$500
$600
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
112
FIRE SUPPRESSION
Safety Services Department
Division No: 0501
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
3,711 3,674 3,811 3,522 3,700
18,707 16,154 14,688 14,404 15,000
N/A 1,674 1,650 1,570 1,630
Division Operating Budget
Authorized Positions (FTE)49.00 49.00 49.00 49.00 49.00
◊Personnel Expenditure 6,831,520$ 6,728,174$ 7,104,670$ 6,939,145$ 7,283,610$
◊Operations & Maintenance 1,079,044 902,498 1,032,980 1,007,498 934,930
◊Capital Outlay 90,651 65,460 80,930 77,602 79,100
Division Total 8,001,215$ 7,696,133$ 8,218,580$ 8,024,245$ 8,297,640$
Program Budgets Approp. Through May 2012 Added for 2012-13 Total
1166- Fire Equipment Trust Fund 71,412$ -$ 71,412$
Total Program Budgets 71,412$ -$ 71,412$
The Fire Suppression Division is responsible for the delivery of emergency and nonemergency services
including fire suppression,rescue, emergency medical,hazardous materials responses,and public assistance.
The Division deploys 16 firefighters each day from three fire stations that staff three fire engines,one ladder
truck,and two ambulances.This Division is responsible for the coordination of facility,apparatus, and
equipment repair and maintenance.Personnel training,team response drills,and incident management are also
part of this Division.
Ensure effective response to all requests for emergency service and nonemergency assistance.
Maintain all fire apparatus, equipment, and facilities in a state of high readiness 24-hours a day.
Provide a highly trained, well-prepared workforce through training and professional development.
Fire company inspection actions
Incident responses
Training and manipulative skill hours
$-
$2,000
$4,000
$6,000
$8,000
$10,000
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
113
FIRE PREVENTION
Safety Services Department
Division No: 0502
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
685 2,183 2,770 2,617 2,617
Permit and apartment inspections 642 649 616 678 678
278 90 176 154 154
Division Operating Budget
Authorized Positions (FTE)2.00 2.00 2.00 2.00 2.00
◊Personnel Expenditure 292,626$ 281,174$ 298,590$ 291,911$ 298,180$
◊Operations & Maintenance 133,099 175,102 150,940 178,488 143,500
◊Capital Outlay 298 30 - - -
Division Total 426,025$ 456,305$ 449,530$ 470,399$ 441,680$
Program Budgets Approp. Through May 2012 Added for 2012-13 Total
1163- KeySecure System Fund 28,650$ -$ 28,650$
Total Program Budgets 28,650$ -$ 28,650$
The Fire Prevention Division is responsible for the delivery of fire and life safety inspection and education
services to existing businesses,apartments, educational,institutional,and permitted facilities.This Division
provides plan review and new construction inspections to ensure compliance with state and local fire and life
safety regulations.Tracking community education events and incident management are also part of this
Division
Manage the fire company inspection program and business self-inspection program.
Provide community educational opportunities promoting fire and life safety practices.
Conduct new construction plan review and inspections.
Plan checks performed
Total inspection actions
$-
$100
$200
$300
$400
$500
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
114
PARAMEDICS
Safety Services Department
Division No: 0503
Division Goals & Objectives
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
18 18 18 18 18
18 18 18 18 18
1,736 1,674 1,860 1,616 1,700
Division Operating Budget
◊Operations & Maintenance 279,427$ 263,199$ 302,470$ 296,587$ 300,800$
◊Capital Outlay 33,310 1,715 24,500 27,759 42,000
Division Total 312,738$ 264,914$ 326,970$ 324,347$ 342,800$
EMS Transports
EMS in-service training
Field care audit sessions
The Paramedic Division is a budget cost center that supports Fire Suppression, division 0501.It specifies the
financial outlay and activity for emergency medical services (EMS).This Division captures equipment and
training costs associated with supporting Safety Services'pre-hospital EMS delivery system,but contains no
direct personnel costs.
Maintain technology that enhances patient treatment data collection and improved billing processing.
Deliver EMS in-service training and field care audits to ensure maintenance of licenses and certifications.
Communicate changes in EMS treatment protocols and policy changes to all personnel.
$-
$50
$100
$150
$200
$250
$300
$350
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
115
Division Goals & Objectives
»
»
»
»
2009-10 2010-11 2011-12 2011-12 2012-13
Division Activity Statistics Actual Actual Approved Estimated Proposed
14,106 15,018 14,663 14,556 15,396
471 425 291 350 305
NA NA 15 15 15
154 188 213 288 224
Division Operating Budget
◊Operations & Maintenance 9,500,060$ 9,310,094$ 9,636,580$ 9,565,030$ 9,822,430$
◊Capital Outlay - - - - -
Division Total 9,500,060$ 9,310,094$ 9,636,580$ 9,565,030$ 9,822,430$
Program Budgets Total
16,685$ -$ 16,685$
46,764 - 46,764$
Total Program Budgets 63,449$ -$ 63,449$
1152- Law Enforcement Equipment
1160- Senior Volunteer Patrol Fund
Approp. Thru May 2012 Added for 2012-13
LAW ENFORCEMENT
Safety Services Department
Division No: 0504
The Law Enforcement Division is a budget cost center that supports comprehensive contract law enforcement
services provided by the San Diego County Sheriff's Department. These services include emergency response,
crime prevention,traffic enforcement,collision reduction,investigative services,drug prevention and education,
and community policing.
Enhance the Teen Driver Safety/Distracted Driver Program.
Maximize the use of Community Oriented Policing Programs (COPPS) resources and strategies.
Number of Calls for Service
Traffic Accident Reports
Start Smart Education Classes
Narcotic Arrests
Continue aggressive gang-related policing, documentation, and prosecution.
Utilize crime analysis to monitor real-time crime trends at multi-family housing complexes.
$9,000
$9,100
$9,200
$9,300
$9,400
$9,500
$9,600
$9,700
$9,800
$9,900
Actual
2009-10
Actual
2010-11
Approved
2011-12
Estimated
2011-12
Proposed
2012-13Thousands Capital Outlay
Operations &
Maintenance
116
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117
Funding Sources
Source Total Prior
Appropriations
Proposed
Appropriations
Total Project
Appropriations
Funding Spent to
Date
Available
Balance
General Fund (100)1,741,998 $0 $1,741,998 $974,694 $767,304
Street Develop. (222-226)161,900 - 161,900 77,016 84,884
Drainage Fund (232)2,836,726 (154,163) 2,682,563 2,031,808 650,755
CDBG Fund (241)609,282 64,871 674,153 563,597 110,556
State Grant Fund (242)351,900 - 351,900 277,249 74,651
Fed. Grant Fund (253)290,000 - 290,000 276,213 13,787
Park Improvement Fund (411)890,000 - 890,000 881,169 8,831
Agency CIP Funds (426/436)195,891 - 195,891 195,891 -
Agency CIP Loans (427/438)273,366 - 273,366 219,002 54,364
Agency 2001 TAB (424/440)1,523,892 - 1,523,892 1,523,892 -
Agency 2003 TAB (425/441)- - - - -
Low/Mod Housing (416/472)- - - - -
Water Fund (510)5,860,938 - 5,860,938 3,114,888 2,746,050
Sewer Fund (520)3,728,304 500,000 4,228,304 3,049,961 1,178,343
Capital Facilities (617)- - - - -
Trusts (7xx)110,740 - 110,740 3,175 107,565
Total Budget $18,574,937 $410,708 $18,985,645 $13,188,555 $5,797,089
Funding Uses
Project Type Total Prior
Appropriations
Proposed
Appropriations
Total Project
Appropriations
Funding Spent to
Date
Available
Balance
Streets & Highways 2,352,692$ $0 $2,352,692 $2,166,054 $186,638
Drainage 2,836,726$ (154,163) 2,682,563 2,031,808 650,755
Govern. Buildings 2,124,882 64,871 2,189,753 1,328,217 861,536
Parks and Open Space 1,671,395 - 1,671,395 1,497,627 173,768
Water Utilities 5,860,938 - 5,860,938 3,114,888 2,746,050
Sewer Utilities 3,728,304 500,000 4,228,304 3,049,961 1,178,343
Total Budget 18,574,937$ $410,708 $18,985,645 $13,188,555 $5,797,089
CITY OF POWAY
CAPITAL IMPROVEMENT PROGRAM OVERVIEW
Streets &
Highways
12%
Drainage
14%
Govern.
Buildings
12%
Parks and
Open Space
9%
Water
Utilities
31%
Sewer
Utilities
22%
Total Project Appropriations
by Project Type
Water
31%
Sewer
22% Drainage
14%
General
9%
Agency TABs
8%
Park
Improv.
5%
Grants/
Other
11%
Total Project Appropriations
by Funding Source
118
CITY OF POWAY AND REDEVELOPMENT
CAPITAL IMPROVEMENT PROGRAM SUMMARY
Project Title Project No. Funding Source
Total Prior
Appropriations
FY 12-13
Appropriation
Total Project
Appropriation
Expenditures (through
(May 2012)
Available
Balance
Streets & Highways Projects
Espola Rd Improv.-Design and EIR 5292 253/440 1,813,892$ -$ 1,813,892$ 1,800,105$ 13,787$
Valle Verde Rd. Traffic Calming/
Solera Way Sidewalk Improvements 12006 100/222/242 478,800 - 478,800 360,470 118,330
Traffic Signal Synchronization 1341 226 60,000 - 60,000 5,479 54,521
Total Streets & Highways Projects 2,352,692$ -$ 2,352,692$ 2,166,054$ 186,638$
Drainage Projects
Corrugated Metal Pipe Replacement 1437 232 1,981,726$ -$ 1,981,726$ 1,841,867$ 139,859$
Drainage Master Plan 1441 232 300,000 (294,163) 5,837 5,837 -
Corrugated Metal Pipe Study 1442 232 30,000 - 30,000 - 30,000
Rattlesnake Creek Bank Stabilization 1443 232/233 525,000 - 525,000 184,104 340,896
Stone Canyon Creek FEMA Flood
Insurance Rate Map Revision 1444 232 - 140,000 140,000 - 140,000
Total Drainage Projects 2,836,726$ (154,163)$ 2,682,563$ 2,031,808$ 650,755$
Government Buildings Projects
Emergency Preparedness 1161 100 1,515,600$ -$ 1,515,600$ 764,620$ 750,980$
ADA Barrier Removal 1548 241 609,282 64,871 674,153 563,597 110,556
Total Govt. Buildings Projects 2,124,882$ 64,871$ 2,189,753$ 1,328,217$ 861,536$
Parks & Open Space Projects
Arbolitos Sports Field Rnvtn & Lights 1612 100/411 1,091,398$ -$ 1,091,398$ 1,079,559$ 11,839$
Blue Sky Amphitheater 1630 783 110,740 - 110,740 3,175 107,565
Community Park Master Plan 5660 426/427 469,257 - 469,257 414,893 54,364
Total Parks&Open Space Projects 1,671,395$ -$ 1,671,395$ 1,497,627$ 173,768$
Water Utilities Projects
Fire Protection Upgrades 1744 510 1,414,400$ -$ 1,414,400$ 1,009,194$ 405,206$
High Valley Waterline 1750 510 1,526,538 - 1,526,538 1,498,516 28,022
Water System Repair/Replacement 1756 510 1,160,000 - 1,160,000 117,424 1,042,576
Clearwell Redundant Pipeline Design 1757 510 670,000 - 670,000 402,755 267,245
Treatment Plant Corrosion Repair 1760 510 890,000 - 890,000 87,000 803,000
Reservoir Safety Modifications 1762 510 200,000 - 200,000 - 200,000
Total Water Utilities Projects 5,860,938$ -$ 5,860,938$ 3,114,888$ 2,746,050$
119
CITY OF POWAY AND REDEVELOPMENT
CAPITAL IMPROVEMENT PROGRAM SUMMARY
Project Title Project No.Funding Source
Total Prior
Appropriations
FY 12-13
Appropriation
Total Project
Appropriation
Expenditures (through
(May 2012)
Available
Balance
Sewer Utilities Projects
Annual Manhole Rehabilitation 1824 520 2,178,304$ -$ 2,178,304$ 2,027,824$ 150,480$
Annual Sewer Line Repair / Replace 1829 520 1,300,000 500,000 1,800,000 782,279 1,017,721
Sewer Master Plan Update 1832 520 250,000 - 250,000 239,858 10,142
Total Sewer Utilities Projects 3,728,304$ 500,000$ 4,228,304$ 3,049,961$ 1,178,343$
Total (22 Projects)18,574,937$ 410,708$ 18,985,645$ 13,188,555$ 5,797,089$
Project Title Project
Number Funding Source
FY 12-13
Appropriation
Capital Projects Funded Via Departmental
Operating Budgets (3)
FY12/13 Street Maint. Slurry Seal Div. 0411 100/223/224 1,237,200
FY12/13 Street Overlay Project Div. 0411 100/223 1,200,000
Sr. Center Roof Replacement Div. 0105 617 175,950
Aquatics Center Sky Lights/Repairs Div. 0105 617 24,500
Old Pwy Pk Restaurant Roof/Facade Div. 0105 617 42,500
PCPA HVAC Boiler Div. 0105 617 38,000
Departmental Operating Budgets 2,437,200$
Funding Source Definitions:
100 - General Fund 241 - CDBG Fund 424/440 - RDA 2001 TAB 617 - Capital Facilities
222 - Street Development Fund 242 - State Grant Fund 425/441 - RDA 2003 TAB
223 - Transnet 253 - Federal Grant Fund 416/472 - RDA Low/Mod Housing
224 - Traffic Congestion Fund 426/436 - Capital Projects Fund 510 - Water Fund
232 - Drainage - Dev. Impact 427/438 - Capital Projects Fund- Loans 520 - Sewer Fund120
Espola Road Improvements – Design and EIR CIP # 5292
Project Manager:Jim Lyon
Responsible Department:Development Services
Start Date: March 2008
Estimated Completion:October 2012
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Federal Grant (253)290,000 - 290,000 276,213 13,787
Redev.‘01 TAB (440)1,523,892 - 1,523,892 1,523,892 -
Total Budget 1,813,892$ -$ 1,813,892$ 1,800,105$ 13,787$
Estimated Annual Operating Budget Impact: $0
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: September 2009
Estimated Completion:June 2012
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
General (100)25,000 - 25,000 11,684 13,316
Street Dev. (222)101,900 - 101,900 71,537 30,363
State Grants (242)351,900 - 351,900 277,249 74,651
Total Budget 478,800$ -$ 478,800$ 360,470$ 118,330$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvements Program (Streets and Highways)
City of Poway - Capital Improvements Program (Streets and Highways)
Valle Verde Rd. Traffic Calming / Solera Way
Sidewalk Improvements - CIP # 12006
Description
This project includes the design and construction of traffic calming measures on Valle Verde Road,and
construction of sidewalk on Solera Way from Valle Verde Road to Tannin Drive.The traffic calming measures
include raised medians in Valle Verde Road,and a driver feedback sign.This project is partially funded
through a Safe Routes to School Grant in the amount of $351,900.
Description
At the City Council meeting on March 11, 2008, the Council decided to pursue a three lane road widening of
Espola Road,between Twin Peaks Road and Titan Way.An Environmental Impact Report (EIR)is being
prepared for this three lane option.The budgeted work includes a preliminary design (30% design),
environmental study,traffic study,and the preparation of a draft and final EIR.The design includes sidewalks,
curb and gutter,driveways,streetlights,paving,signal modifications and utility undergrounding.No funds are
being requested for construction at this time.
121
Traffic Signal Synchronization - CIP # 1341
Project Manager:Zoubir Ouadah
Responsible Department:Development Services
Start Date: March 2012
Estimated Completion:July 2012
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Regional Arterials
Traffic Mitigation
Fund (226)
60,000 - 60,000 5,479 54,521
Total Budget 60,000$ -$ 60,000$ 5,479$ 54,521$
Estimated Annual Operating Budget Impact: $0
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: July 2012
Estimated Completion:June 2013
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Drainage – Dev.
Impact (232)1,981,726 - 1,981,726 1,841,867 139,859
Total Budget 1,981,726$ -$ 1,981,726$ 1,841,867$ 139,859$
Estimated Annual Operating Budget Impact: $0
Description
This project involves the collection of peak traffic volume data at 33 signalized intersections and using this data
to generate timing plans for signal synchronization along Poway Road,Twin Peaks Road,Community Road,
and Espola Road. Synchronization of the signals is scheduled for completion by July.
City of Poway - Capital Improvements Program (Drainage)
Corrugated Metal Pipe Repair and Replacement - CIP # 1437
Description
This fund is used to replace or repair failing corrugated metal drainage pipes citywide.The FY12-13 project
will replace or repair failing corrugated metal pipes within Street Maintenance Zone 5.
City of Poway - Capital Improvements Program (Streets and Highways)
122
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: June 2011
Estimated Completion:December 2012
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Drainage – Dev.
Impact (232)30,000 - 30,000 - 30,000
Total Budget 30,000$ -$ 30,000$ -$ 30,000$
Estimated Annual Operating Budget Impact: $0
Rattlesnake Creek Streambank Stabilization CIP # 1443
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: September 2010
Estimated Completion:October 2013
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Drainage (232)525,000 - 525,000 184,104 340,896
Total Budget 525,000$ -$ 525,000$ 184,104$ 340,896$
City of Poway - Capital Improvements Program (Drainage)
City of Poway - Capital Improvements Program (Drainage)
Corrugated Metal Pipe Study - CIP # 1442
Description
The Corrugated Metal Pipe Study is an update of the corrugated pipe assessment study that was done in 1999.
This study will analyze the condition and adequacy of existing corrugated metal culverts Citywide and provide
recommendations for repairs and replacements. The scope of this project is being reevaluated.
Description
Two areas of the tributary to Rattlesnake Creek,from Kentfield Drive to Norwalk Street, were eroded by the
rains between December 7, 2009 and January 27, 2010.These areas experienced bank failures that required
immediate repair.The City of Poway’s Public Works Department obtained approval from the Army Corps of
Engineers for temporary restoration measures.The approval letter required long-term bioengineering solutions
for the two areas,in the context of the larger basin.This project includes all the necessary studies and design
coordination with the regulatory agencies to address the long-term solution,and construction of the permanent
solution. Design is currently under regulatory agency review.
Estimated Annual Operating Budget Impact: $0
123
Project Manager:Steve Crosby
Responsible Department:Development Services
Start Date: July 2012
Estimated Completion:February 2013
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Drainage (232)- 140,000 140,000 - 140,000
Total Budget -$ 140,000$ 140,000$ -$ 140,000$
Emergency Preparedness - CIP #1161
Project Manager:Steve Crosby
Responsible Department:Development Services
Start Date: October 2011
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
General (100)1,515,600 - 1,515,600 764,620 750,980
Total Budget 1,515,600$ -$ 1,515,600$ 764,620$ 750,980$
Estimated Annual Operating Budget Impact: $0
CIP #1444
City of Poway - Capital Improvements Program (Drainage)
Description
The City has become aware of portions of Stone Canyon Creek in which actual field conditions differ from the
current Federal Emergency Management Agency (FEMA)mapped special flood hazard boundary.This project
will determine a more accurate special flood hazard boundary for the creek, and will process a FEMA Map
Revision to the corresponding FEMA Flood Insurance Rate Map.
Estimated Annual Operating Budget Impact: $0
Description
This project is used to improve the City’s emergency response capabilities as needs are identified.
Stone Canyon Creek FEMA Flood Insurance Rate Map Revision
City of Poway - Capital Improvements Program (Government Buildings)
124
ADA Barrier Removal - CIP # 1548
Project Manager:Melody Rocco
Responsible Department:Development Services
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
CDBG (241)609,282 64,871 674,153 563,597 110,556
Total Budget 609,282$ 64,871$ 674,153$ 563,597$ 110,556$
Estimated Annual Operating Budget Impact: $0
Arbolitos Sports Field Renovation and Lights CIP # 1612
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: October 2010
Estimated Completion: June 2012
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Park Improvements
(411)890,000 - 890,000 881,169 8,831
General (100)201,398 - 201,398 198,390 3,008
Total Budget 1,091,398$ -$ 1,091,398$ 1,079,559$ 11,839$
City of Poway - Capital Improvements Program (Parks and Open Space)
Description
This project involves the design and construction of sports field lights to provide practice level and game level
lighting,renovation of the fields to re-establish and improve drainage, and the addition of automatic locking
security doors for the existing restrooms.Construction is complete, and the project is now in the acceptance
phase.
Estimated Annual Operating Budget Impact: $0
Description
This is an annual Community Development Block Grant (CDBG)funded program to remove Americans with
Disabilities Act (ADA)barriers and improve access to various public facilities.The FY12-13 project will
include design of needed ADA improvements at Old Poway Park.Construction of the designed improvements
will take place in subsequent years based on available grant funding.
City of Poway - Capital Improvements Program (Government Buildings)
125
Blue Sky Amphitheater - CIP # 1630
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: October 2011
Estimated Completion: October 2012
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Blue Sky Trust (783)110,740 - 110,740 3,175 107,565
Total Budget 110,740$ -$ 110,740$ 3,175$ 107,565$
Community Park Master Plan - CIP # 5660
Project Manager:Bob Manis
Responsible Department:Development Services
Start Date: Fiscal Year 10/11
Estimated Completion:On Hold
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Proj. Fund (426)195,891 - 195,891 195,891 -
Projects Loans (427)273,366 - 273,366 219,002 54,364
Total Budget 469,257$ -$ 469,257$ 414,893$ 54,364$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvements Program (Parks and Open Space)
City of Poway - Capital Improvements Program (Parks and Open Space)
Description
This project will construct a reinforced concrete amphitheater that will seat approximately 100 people,located
at the southern end of the emergency access road in Blue Sky Ecological Reserve.This amphitheater will be
used for Reserve related interpretive programs.
Estimated Annual Operating Budget Impact: $1,750
Description
This project will develop a comprehensive master plan to redesign Community Park.To date, schematic design
for the community building and senior center facility is 95%complete.Due to the elimination of
redevelopment funding by the State of California through legislative action,this project has been put on hold
pending identification of an alternative funding source to complete the design and subsequent construction.
126
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: February 2011
Estimated Completion:January 2013
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Water Fund (510)1,414,400 - 1,414,400 1,009,194 405,206
Total Budget 1,414,400$ -$ 1,414,400$ 1,009,194$ 405,206$
High Valley Waterline - CIP # 1750
Project Manager:Don Sharp
Responsible Department:Development Services
Start Date: July 2009
Estimated Completion:April 2012
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Water Fund (510)1,526,538 - 1,526,538 1,498,516 28,022
Total Budget 1,526,538$ -$ 1,526,538$ 1,498,516$ 28,022$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvements Program (Water Utilities)
Description
The High Valley Water Line project will construct approximately 3,800 linear feet of 12”water pipe on High
Valley Road from the pump station at the intersection of High Valley Road and Espola Road east about 3,800
linear feet.This pipe will replace an existing 10”welded steel pipe, providing more capacity to High Valley
residents.This project was originally budgeted for repair of the existing 10” pipe, but it was determined that
the entire pipe needed replacement and upsizing. Construction is complete;this project is now in the
acceptance phase.
City of Poway - Capital Improvements Program (Water Utilities)
Fire Protection Upgrades - CIP # 1744
Description
Phase 1 of this project consisted of identifying priorities for fire protection upgrades of the City’s water system.
This year’s project,phase 2,will include the construction of new water mains and fire hydrants in Vian Road
and in Green Valley Terrace.
Estimated Annual Operating Budget Impact: $0
127
Annual Water System Repair/Replacement CIP # 1756
Project Manager:Melody Rocco
Responsible Department:Development Services
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Water Fund (510)1,160,000 - 1,160,000 117,424 1,042,576
Total Budget 1,160,000$ -$ 1,160,000$ 117,424$ 1,042,576$
Estimated Annual Operating Budget Impact: $0
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: November 2009
Estimated Completion June 2012
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Water Fund (510)670,000 - 670,000 402,755 267,245
Total Budget 670,000$ -$ 670,000$ 402,755$ 267,245$
Estimated Annual Operating Budget Impact: $0
Description
This project consists of design only.The clearwell redundant pipeline will include design of a new redundant
feed pipeline from the Poway water treatment plant clearwell to the distribution system,and approximately
1,000 linear feet of 24” transmission main and approximately 1,500 linear feet of 36” piping.
City of Poway - Capital Improvements Program (Water Utilities)
Description
Each year the City funds maintenance and rehabilitation of the City’s aging water infrastructure.In fiscal year
2012-13,these funds will be used for repairs to the City’s water treatment plant related to corrosion (CIP
#1760), and reservoir safety modifications (CIP #1762).
City of Poway - Capital Improvements Program (Water Utilities)
Clearwell Redundant Pipeline - CIP # 1757
128
Water Treatment Plant Corrosion Repair - CIP # 1760
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: October 2010
Estimated Completion:December 2013
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Water Fund (510)890,000 - 890,000 87,000 803,000
Total Budget $890,000 -$ 890,000 $87,000 803,000
Estimated Annual Operating Budget Impact: $0
Reservoir Safety Modifications - CIP # 1762
Project Manager:Tom Howard
Responsible Department:Public Works
Start Date: August 2012
Estimated Completion:June 2013
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Water Fund (510)200,000 - 200,000 - 200,000
Total Budget $200,000 -$ 200,000 $0 200,000
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvements Program (Water Utilities)
Description
This project involves the design and construction of corrosion repair measures at the Lester J.Berglund Water
treatment Plant.The project design is scheduled for completion in spring of 2012,with construction to be
completed by December 2013.
City of Poway - Capital Improvements Program (Water Utilities)
Description
Of the City’s 18 reservoirs,11 require modifications in order to comply with Title 8 of California Code Section
3277.This project will include modifications to the top of the access ladders for each of these reservoirs to
provide proper ingress and egress, a fixed security gate, a safety climb pole, and fall protection measures.
129
Annual Manhole Rehabilitation - CIP # 1824
Project Manager:Tom Howard
Responsible Department:Public Works
Start Date: August 2012
Estimated Completion:March 2013
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Sewer Fund (520)2,178,304 - 2,178,304 2,027,824 150,480
Total Budget 2,178,304$ -$ 2,178,304$ 2,027,824$ 150,480$
Estimated Annual Operating Budget Impact: $0
Annual Sewer Line Repair and Replace CIP # 1829
Project Manager:Melody Rocco
Responsible Department:Development Services
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Sewer Fund (520)1,300,000 500,000 1,800,000 782,279 1,017,721
Total Budget 1,300,000$ 500,000$ 1,800,000$ 782,279$ 1,017,721$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvements Program (Sewer Utilities)
Description
This project is part of an annual program to maintain the City’s sewer system.Portions of the sewer system are
prioritized annually for repair, replacement,or lining.The scope of the fiscal year 2012-13 project will include
lining approximately 2,000 linear feet of existing sewer main,and the replacement of existing sewer facilities in
Olive Tree Lane, and in Pomerado Road at Stone Canyon Road.
City of Poway - Capital Improvements Program (Sewer Utilities)
Description
This project continues the City’s manhole rehabilitation program.The project provides rehabilitation of
approximately 100 existing sewer manholes.This rehabilitation is intended to eliminate inflow/infiltration into
the manholes extending their useful life in order to avoid more costly replacement.
130
Sewer Master Plan Update - CIP # 1832
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: May 2011
Estimated Completion:June 2012
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
Sewer Fund (520)250,000 - 250,000 239,858 10,142
Total Budget 250,000$ -$ 250,000$ 239,858$ 10,142$
Estimated Annual Operating Budget Impact: $0
Description
This project will update the existing 2001 Sewer Master Plan and re-evaluate overall system design,address
system capacity concerns, and determine maintenance and rehabilitation requirements for aging infrastructure.
The Master Plan will include a capacity study of the existing Poway Road 21”sewer, wastewater pumping
capacity in the Maderas, Heritage I, and Heritage II areas, and update the Geographic Information System.
City of Poway - Capital Improvements Program (Sewer Utilities)
131
FY12/13 Street Maintenance - Slurry Seal Division 0411
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: June 2012
Estimated Completion:September 2012
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
General (100)310,180
Transnet (223)927,020
Traffic Congest. (224)-
Total Budget 1,237,200$
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: June 2012
Estimated Completion:September 2012
Funding Source
Total Prior
Approp.
FY 12-13
Appropriation Total Approp.
Life-to-Date Expended
(May '12)
Available
Balance
General (100)-
Transnet (223)1,200,000
Total Budget 1,200,000$
Description
The City annually overlays or reconstructs portions of public streets that have deteriorated to a level that
requires more than patching and slurry seal.In fiscal year 2012-13,work will be completed to portions of Twin
peaks Road from Ted Williams Parkway to Midland Road,Solera Way,and portions of Scripps Poway
Parkway.
City of Poway - Capital Improvements Program (Streets and Highways)
Description
The fiscal year 2012-13 street maintenance project is a continuation of the annual City-wide street maintenance
program.The program is an eight-year rotation through eight street maintenance zones providing deep
patching, skin patching,crack sealing, and seal coat or slurry.This year the program is in the neighborhoods
north of Pomerado Road, between Poway and Twin Peaks roads.
City of Poway - Capital Improvements Program (Streets and Highways)
FY12/13 Street Overlay Project Division 0411
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ADDITIONAL INFORMATION
Available at www.poway.org
Resolution Adopting City Financial Program
Chart of Expense Accounts and Definitions
Chart of Revenue Accounts and Definitions
Authorized Positions by Department
Position Classifications
Organization Goals and Objectives