Final Budget FY 2013-2014CITY OF POWAY
CALIFORNIA
PROPOSED FINANCIAL PROGRAM
FISCAL YEAR 2013-2014
BRIGHTON PLACE
FEBRUARY 2012
CITY OF POWAY
CITY COUNCIL
DON HIGGINSON, MAYOR AND CHAIRMAN
JIM CUNNINGHAM
DAVE GROSCH
JOHN MULLIN
STEVE VAUS
CITY OF POWAY
BUDGET REVIEW COMMITTEE
BRETT AMES
MARY CROSS
DAVID HUGHES
BARRY LEONARD
PETER MURRAY
Prepared by:
Administrative Services Department
Scott Edwards, Director
Peter Moote, Assistant Director
Andrew White, Finance Manager
CITY OF POWAY
DIRECTORY OF CITY OFFICIALS
CITY MANAGER
PENNY RILEY
ASSISTANT CITY MANAGER
TINA WHITE
CITY ATTORNEY
MORGAN FOLEY
DIRECTOR OF COMMUNITY SERVICES
ROBIN BETTIN
CITY CLERK
SHEILA COBIAN
DIRECTOR OF DEVELOPMENT SERVICES
BOB MANIS
DIRECTOR OF ADMINISTRATIVE
SERVICES/TREASURER
SCOTT EDWARDS
DIRECTOR OF PUBLIC WORKS
LEAH BROWDER
DIRECTOR OF SAFETY SERVICES
MARK SANCHEZ
TABLE OF CONTENTS
City Manager's Letter of Transmittal ...................................................................................................... i
Budget Overview ...................................................................................................................................... iii
Fund Balances, Source, and Uses
Statement of Fund Balances ................................................................................................................... 1
General Fund (100) ................................................................................................................................ 3
Economic Uncertainty Fund (101) .......................................................................................................... 4
Special Projects Fund (102) .................................................................................................................... 5
Pension Stabilization Fund (104) ............................................................................................................ 6
Stormwater Claim Fund (105) ................................................................................................................ 7
Street Maintenance Fund (103) .............................................................................................................. 8
Streets Funds (211-226) ......................................................................................................................... 9
Drainage and Stormwater Funds (231-233) .......................................................................................... 10
Grant Funds (241-257; 282-284; 714) .................................................................................................. 11
Developer Contribution, Mitigation Funds (251-252; 258, 411, 422) .................................................. 12
Special Assessment District Funds (261 – 275) ................................................................................... 13
Other Assessment Funds (250; 280-281) .............................................................................................. 14
Debt Service Funds (311-336) .............................................................................................................. 15
Water Utility Funds (510-511).............................................................................................................. 16
Sewer Utility Funds (Fund 520-521) .................................................................................................... 17
Capital Replacement Funds (611, 617) ................................................................................................ 18
Trust Funds (254; 711-782) .................................................................................................................. 19
City Housing Funds (416, 417, 429) ..................................................................................................... 20
Bond/Loan Interest and Redemption ......................................................................................................... 21
Transfers by Fund Group ........................................................................................................................... 22
Interfund Loans .......................................................................................................................................... 23
Revenues by Fund .................................................................................................................................... 27
Operating Expenditures
Operating Expenditures/Budget by Department ........................................................................................ 29
Budget by Fund ......................................................................................................................................... 31
Legislative and Administrative. ...................................................................................................... 33-42
Department of Administrative Services .......................................................................................... 43-54
Department of Community Services ............................................................................................... 55-68
Department of Development Services ............................................................................................ 69-84
Department of Public Works ........................................................................................................ 85-104
Department of Safety Services.................................................................................................... 105-114
Capital Improvement Program .................................................................................................... 115-132
Additional Information ......................................................................................................................... 133
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i
Budget Transmittal Letter
Fiscal Year 2013-14
Page 2
For the first time in the City's history, it was necessary to draw down on General Fund
reserves for operations last year. This deficit resulted from the State's actions surrounding
the dissolution of redevelopment. The City maintains strong reserves. At the beginning of
FY 2013-14, the City will have estimated (unaudited) General Fund reserves of $18 million,
with an additional $3.1 million in the State Economic Uncertainty Fund. These reserves
represent just under 50% of the FY 2013-14 General Fund. This substantially exceeds the
25% minimum called for in the City's Financial Policy.
The Street Maintenance Fund and Pension Stabilization Fund, built with prior year General
Fund surpluses and one-time monies, remain intact at $4.5 million and $2.4 million
respectively.
The Water Fund is balanced for the upcoming fiscal year, with revenues covering
expenditures. Because sewer rates were strategically reduced twice in the last three
years, we will use Sewer fund balance again this year to cover a portion of operations.
Rates for each fund will be evaluated before the end of this year.
The proposed overall FY 2013-14 operating budget for the City of Poway is $72.9 million,
with total General Fund expenditures of $36.8 million. The City has just negotiated a five-
year contract with the County for law enforcement services. This contract provides long-
term cost certainty for this vital function. The contract with the San Diego County Sheriff's
Department increased 4.7% this fiscal year, for a total cost of $10 million.
The leadership of the City Council and the continued hard work of our employees are
profoundly appreciated. I would especially like to thank Scott Edwards, Peter Moote, and
Andrew White of Administrative Services, Assistant City Manager Tina White, the
Department Directors and the Budget Review Committee for long hours in shaping this
budget.
Sincerely,
ii
iii
Click on throughout the Budget for more information and detail
BUDGET OVERVIEW
The City’s operating budget for fiscal year July 1, 2013 to June 30, 2014 is approximately
$72.9 million. The operating budget covers the day-to-day costs of providing services
for police and fire protection, parks and recreation services, streets, and water, sewer,
drainage and stormwater utilities.
The City uses a fund accounting system, which segregates revenues and expenditures by
specific activity. Under this system, the funding source determines how the money can
be spent. The General Fund is the City’s principal funding source for fire protection, law
enforcement, parks and recreation, planning and engineering and other operations that
are not paid by dedicated or restricted sources. Enterprise Funds are used to separately
account for operations that are self-supporting. For these funds, costs are fully
recovered from user charges, which may only be used to support that particular service,
such as water or sewer. Special Revenue Funds are used to account for activities paid
for by dedicated revenue sources with specific limitations, such as gas tax, which must
be spent on street maintenance. Finally, other funds used by the City include Trust
Funds, Reserve Funds, and Internal Service Funds. A description of each fund type is
provided in the budget’s fund activity schedules (pages 1-20) which show each fund’s
fiscal year beginning balance, projected revenues, budgeted expenditures, transfers to
other funds, and projected year-end balance.
For FY 2013-14, the General Fund makes up roughly 49% of the overall operating
budget, or $35.5 million. Operating costs for fire protection and law enforcement
together make up over half of all General Fund expenditures. Although not depicted
below, an additional $1.3 million is used for debt service, capital facilities, and other
expenditures.
*Includes Park Maintenance from Public Works dept.
Major
Expenditures
of the
General Fund
iv
The operating budget is
broken down into six
departments:
• Legislative and
Administrative
• Administrative Services
• Community Services
• Development Services
• Public Works
• Safety Services
Departments are further broken
down into divisions, such as Fire
Suppression, or Park & Landscape
Maintenance, and finally, by line-
item, such as Gas & Electricity.
For each department and its
respective divisions, the budget
reports proposed expenditures
for FY 2013-14, prior year
estimated or actual expenditures,
and the goals and objectives for
the new fiscal year.
Understanding the Budget
v
City Staffing
For fiscal year 2013-14, the budget authorizes 203 full-time and 28.66* part-time positions
to staff the City. The City has reduced its workforce by close to 30% since 2006-07. The
department operating budget pages show the positions assigned to each division. Salary
and benefit costs account for roughly half of General Fund operating expenditures, not
including contract costs for law enforcement provided by the San Diego County Sheriff’s
Office. The City's employee classifications and salary ranges for each are shown in the
Position Classifications schedule.
2012-2013 2013-2014
Authorized Proposed
Department Full-Time Part-Time* Full-Time Part-Time*
Legislative and Administrative 8 - 9 -
Administrative Services 19 .96 19 .96
Community Services 20 25.57 20 25.78
Development Services 23 0.96 22 .96
Public Works 81 0.96 79 .96
Safety Services 54 - 54 -
Grand Total 205 28.45 203 28.66
*Figures represent full-time equivalent based on 2,080 hours/year
Revenues and Other Sources for Operations
Appendices
The General Fund gets its
money for operations
primarily from sales tax,
property tax, and fees.
For fiscal year 2013-14,
total General Fund
sources are projected at
$37.55 million. Over half
of General Fund revenues
are from sales and
property taxes. The City
receives 1¢ of the 8¢ sales
tax for every dollar spent
in Poway. Most of the
remainder goes to the
State and County.
vi
$16
$17
$18
$19
$20
$21
$22
$23
Millions Interest Earnings/Transfers/Other 1%
Fixed/Service Charges 15%
Variable Commodity/Water Charges 84%
$0
$5
$10
$15
$20
$25
Millions Capital Projects/Annual System Rehab. 4%
Admin/Billing/Reading/Other 14%
City Operating Costs 20%
Raw Water/Power (pass-through costs) 62%
About 21% of property taxes collected by the County Assessor are allocated to the City, or
roughly $840 on a home valued at $400,000. The remainder of property taxes goes to
schools, the County, and special districts.
Utilities
City provided water and sewer services are supported entirely by customer’s bills. Rates
support necessary operational expenditures, the purchase and treatment of raw water,
and capital improvements to ensure a safe and reliable system of plant, pipes, pump
stations, and reservoirs. The budget and financial activity for each utility service is
segregated into individual funds. Any unspent budget from a utility’s annual operations
is placed in reserve and is used for capital projects and to moderate future rate
increases.
Due to the water supply challenges in the region, the City is paying approximately 50%
more for its raw water supply than just three years ago.
Operating
Revenue
$22 Million
Operating & Capital
Expenditures
$22 Million
Water Utilities
2013-14
vii
$0
$1
$2
$3
$4
$5
$6
$7
$8
Millions Interest Earnings/Transfers/Other 5%
Fixed/Service Charges 18%
Commodity/Sewer Flow 77%
$0
$1
$2
$3
$4
$5
$6
$7
$8
$9
Millions Capital Projects/Annual System Rehab. 6%
City Operating Costs 20%
Admin/Billing/Other 23%
Treatment (pass-through costs) 51%
Similarly, charges for sewer service are used to support system operation, maintenance,
and rehabilitation. Prior to 2011, sewer fees took into account the City’s share of costs
for San Diego’s Metro system’s implementation of secondary wastewater treatment. In
response to Metro’s deferral of this plan, Poway reduced its sewer commodity fees in
2011 and again in 2012. This resulted in the planned outcome where budgeted
operating expenditures exceed revenue sources during FY 2013-14. Substantial sewer
fund reserves are available to provide the resources necessary to ensure continued
reliable service to our customers, and to moderate any necessary sewer rate increases
over the next few years.
Capital Improvements
In addition to funding day-to-day operations, the budget provides money for capital
projects, or investments in the City’s infrastructure such as streets and parks. Unlike the
operating budget which covers expenditures year-by-year, the capital improvement
program (CIP) spans multiple-years.
Due to the dissolution of the Poway Redevelopment Agency by the State Legislature,
projects funded by Agency sources are limited to contractual commitments that were in
place prior to March 2011. In total, there are currently 27 active projects under the CIP,
using $20.8 million from various sources.
Pages 115-132
Operating
Revenue
$7.4 Million
Operating & Capital
Expenditures
$8.8 Million
Sewer Utilities
2013-14
viii
More Information is Available
Under direction of the City Manager, the Administrative Services Department prepares
the City’s budget document. In addition to the published document, other budget
resources are available on the City’s website. The City’s budget is reviewed by the
Budget Review Committee (Committee), whose members are appointed by the City
Council. The Committee also prepares recommendations for consideration by the City
Council when the budget is adopted at a public hearing each June. The Committee’s
recommendations are available for review on the City’s website with the budget
document. Questions about the budget may be directed via email to the Administrative
Services Department at adminservices@poway.org
Fund Balances, Sources & Uses
Proposed Revenues and Expenditures FY 2013-2014CapitalBeginning Projects/ Loans/ Interest EndingFund Balance Program Transfers and Bond Fund BalanceFund 7/1/2013 Revenues Operations Costs In(Out) Redemption 06/30/2014General Fund18,062,906 36,808,150 35,508,344 - (707,188) - 18,655,524 Economic Uncertainty3,100,000 - - - - - 3,100,000 Special Project Fund641,250 - - - - - 641,250 Pension Stabilization Fund2,424,868 - - - - - 2,424,868 Street Maintenance Fund4,483,286 - - - - - 4,483,286 Streets Funds1,627,639 2,991,120 2,719,348 605,000 150,000 - 1,444,411 Drainage & Stormwater Funds225,091 950,640 635,085 50,000 - - 490,646 Grant Funds (1)498,552 435,320 5,000 167,452 (100,000) - 661,420 Developer Contribution/Mitigation Funds2,549,714 88,450 - 50,000 - - 2,588,164 Special Assessment Districts6,629,510 2,240,330 2,730,449 - 329,150 - 6,468,541 Other Assessment Funds (1)144,881 990,510 132,960 - (636,000) - 366,431 Debt Service Funds4,912,987 3,705,750 - - 314,930 4,603,810 4,329,857 Water Utility Funds4,822,462 22,084,460 20,589,570 848,232 (272,020) 280,260 4,916,840 Sewer Utility Funds15,305,734 7,353,440 8,251,922 500,000 10,850 - 13,918,102 Capital Replacement Funds10,612,976 2,824,110 2,485,081 - 474,828 - 11,426,833 Trust Funds4,126,629 15,260 - (23,779) (4,850) - 4,160,818 City Housing Funds3,166,165 918,620 - - - - 4,084,785 (1) These expenditures are directly charged to these funds and are not included in the Budget by Fund allocation.Total83,334,650 81,406,160 73,057,759 2,196,905 (440,300) 4,884,070 84,161,776 STATEMENT OF FUND BALANCES 1
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2
GENERAL FUND
Activity Detail Fund 100
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Proposed Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 18,151,403 18,325,735 17,673,350 17,673,350 18,062,906
REVENUES
Taxes & Franchises
Sales Tax 10,418,323 11,276,884 11,706,030 11,953,497 12,491,400
Property Tax 11,945,474 12,787,329 14,205,990 14,092,653 14,860,480
Franchise Fees, TOT 2,650,304 2,721,518 2,797,250 2,770,126 2,766,760
Fees, Permits & Services 4,389,230 4,234,220 3,933,250 4,426,324 4,318,080
Use of Property, Grants, Other 3,104,371 2,660,036 2,753,470 8,230,347 2,371,430
Total General Fund Revenues 32,507,702 33,679,987 35,395,990 41,472,947 36,808,150
TOTAL FUNDS AVAILABLE 50,659,105 52,005,722 53,069,340 59,146,297 54,871,056
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 408,605 790,717 795,827 806,356 948,277
Administrative Services 2,178,310 2,098,726 2,264,390 2,198,143 1,919,180
Community Services 4,433,961 4,660,585 4,799,460 4,729,264 4,865,650
Development Services 2,388,079 2,830,063 3,794,025 3,654,846 3,464,670
Public Works 3,148,678 3,226,346 4,126,739 4,069,410 4,024,047
Safety Services 18,264,667 18,776,174 19,474,780 19,362,774 20,286,520
Redevelopment Services 17,066 - - - -
Indirect Cost Alloc./Emp. Rtmnt. Cont. (427,429) (355,240) - - -
Total Operating Expenses 30,411,938 32,027,372 35,255,221 34,820,793 35,508,344
Capital Projects (36,615) 148,403 - - -
Program Expenses 575,355 - - - -
Total Programs/Capital Projects 538,740 148,403 - - -
TOTAL EXPENDITURES 30,950,678 32,175,775 35,255,221 34,820,793 35,508,344
TRANSFERS/LOANS
Transnet Loan - - - - (150,000)
Pension Stabiliz. Fund Trans. In/(Out)- - - - -
Loan Repayment - - - - -
Stormwater Fund Loan In/(Out)- 206,005 - - -
RDA Loan In/(Out)500,000 112,681 - - -
All Other Transfers In/(Out)8,077,765 (2,504,155) (631,810) (6,262,598) (557,188)
Encumbrance Roll Forward - - (56,722) - -
Other Fund Balance Activity (9,960,458) 28,873 - - -
TOTAL TRANSFERS/LOANS (1,382,693)(2,156,597)(688,532)(6,262,598)(707,188)
NET FUND ACTIVITY 174,331 (652,385)(547,763)389,556 592,618
ENDING FUND BALANCE 18,325,735 17,673,350 17,125,587 18,062,906 18,655,524
The General Fund is the City’s principal source for fire protection, law enforcement, parks and recreation, planning and
engineering and other operations that are not funded by dedicated or restricted sources. The primary source of revenues
for the General Fund are property taxes, sales tax, and fees for services.
ECONOMIC UNCERTAINTY FUND
Activity Detail - Fund 101
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Proposed Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000
REVENUES - - - - -
TOTAL FUNDS AVAILABLE 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000
EXPENDITURES
Operating Expenses - - - - -
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses - - - - -
Capital Projects - - - - -
Program Expenses - - - - -
Total Programs/Capital Projects - - - - -
TOTAL EXPENDITURES 0 0 0 0 0
TRANSFERS In/(Out)- - - - -
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY - - - - -
TOTAL OTHER SOURCES/USES 0 0 0 0 0
NET FUND ACTIVITY 0 0 0 0 0
ENDING FUND BALANCE 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000
This fund was created by transfers from the General Fund. It will be drawn upon as necessary to help mitigate actions
by the State, possible reductions in State funding, or unforeseen effects of the economy over the next several fiscal
years.
4
SPECIAL PROJECTS FUND
Activity Detail - Fund 102
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Proposed Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 629,618 641,250 641,250 641,250 641,250
REVENUES - - - - -
TOTAL FUNDS AVAILABLE 629,618 641,250 641,250 641,250 641,250
EXPENDITURES
Operating Expenses - - -
Legislative and Admin. Services - - -
Administrative Services - - -
Community Services - - -
Development Services - - -
Public Works - - -
Safety Services - - -
Redevelopment Services - - -
Indirect Cost Allocation - - -
Total Operating Expenses - - - - -
Capital Projects (11,632) - - - -
Program Expenses - - - - -
Total Programs/Capital Projects (11,632) - - - -
TOTAL EXPENDITURES (11,632)0 0 0 0
TRANSFERS In/(Out)- - - - -
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY - - - - -
TOTAL OTHER SOURCES/USES 0 0 0 0 0
NET FUND ACTIVITY 11,632 0 0 0 0
ENDING FUND BALANCE 641,250 641,250 641,250 641,250 641,250
This fund is used to account for the sources and uses of monies available through tax sharing agreements.There are no
active agreements in effect for FY 2012-13.
5
PENSION STABILIZATION FUND
Activity Detail - Fund 104
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Proposed Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - 2,424,868 2,424,868 2,424,868 2,424,868
REVENUES - - - - -
TOTAL FUNDS AVAILABLE 0 2,424,868 2,424,868 2,424,868 2,424,868
EXPENDITURES
Operating Expenses - - - - -
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses - - - - -
Capital Projects - - - - -
Program Expenses - - - - -
Total Programs/Capital Projects - - - - -
TOTAL EXPENDITURES 0 0 0 0 0
TRANSFERS In/(Out)2,452,920 - - -
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY (28,052) - - - -
TOTAL OTHER SOURCES/USES 2,424,868 0 0 0 0
NET FUND ACTIVITY 2,424,868 0 0 0 0
ENDING FUND BALANCE 2,424,868 2,424,868 2,424,868 2,424,868 2,424,868
This fund was created by transfers from the General Fund to address potential future pension rate increases when
impacted by volatile markets.
6
STORM WATER CLAIM FUND
Activity Detail - Fund 105
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Proposed Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - - - -
REVENUES - - - - -
TOTAL FUNDS AVAILABLE 0 0 0 0 0
EXPENDITURES
Operating Expenses - - - - -
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses - - - - -
Capital Projects - - - - -
Program Expenses 1,450,000 - - - -
Total Programs/Capital Projects 1,450,000 - - - -
TOTAL EXPENDITURES 1,450,000 0 0 0 0
TRANSFERS In/(Out)1,450,000 - - - -
LOANS (In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY - - - - -
TOTAL OTHER SOURCES/USES 1,450,000 0 0 0 0
NET FUND ACTIVITY 0 0 0 0 0
ENDING FUND BALANCE - - - - -
This fund was created by a transfer from the General Fund to fund the storm water claim process.
7
STREET MAINTENANCE FUND
Activity Detail Fund 103
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 4,477,026 4,483,286 4,483,286 4,483,286 4,483,286
REVENUES 6,260 - - -
TOTAL FUNDS AVAILABLE 4,483,286 4,483,286 4,483,286 4,483,286 4,483,286
EXPENDITURES
Operating Expenses
Legislative and Admin. Services
Administrative Services
Community Services
Development Services
Public Works
Safety Services
Redevelopment Services
Indirect Cost Allocation
Total Operating Expenses - - - - -
Capital Projects
Program Expenses
Total Programs/Capital Projects - - - - -
TOTAL EXPENDITURES 0 0 0 0 0
TRANSFERS In/(Out)- - - - -
LOANS In/(Out)
ENCUMB. ROLL FORWARD
OTHER FUND BALANCE ACTIVITY
TOTAL OTHER SOURCES/USES 0 0 0 0 0
NET FUND ACTIVITY 6,260 0 0 0 0
ENDING FUND BALANCE 4,483,286 4,483,286 4,483,286 4,483,286 4,483,286
The Street Maintenance Fund was established to provide an as-needed,supplemental source of funds for the City's
Street Maintenance Program.Appropriations from this fund can be made at the discretion of the City Council to ensure
that the City can continue its high standard for maintenance of streets.The source for the fund has been Council
authorized transfers from prior years' General Fund operating surpluses.
8
STREET FUNDS
Activity Detail - Funds 211-226
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 1,951,804 4,418,562 1,344,275 1,344,275 1,627,639
REVENUES 2,809,536 2,224,332 3,591,070 3,553,390 2,991,120
TOTAL FUNDS AVAILABLE 4,761,340 6,642,894 4,935,345 4,897,665 4,618,759
EXPENDITURES
Operating Expenses - - - - -
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - - - - -
Development Services 7,500 7,500 7,500 7,500 7,500
Public Works 2,563,294 2,431,494 3,274,101 3,262,526 2,711,848
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses 2,570,794 2,438,994 3,281,601 3,270,026 2,719,348
Capital Projects 562,946 60,000 - - 605,000
Program Expenses - - - - -
Total Programs/Capital Projects 562,946 60,000 - - 605,000
TOTAL EXPENDITURES 3,133,740 2,498,994 3,281,601 3,270,026 3,324,348
TRANSFERS In/(Out)- (328,589) - - -
RDA LOANS In/(Out)2,787,909 (2,471,030) - - -
LOANS - - - - 150,000
ENCUMB. ROLL FORWARD - - (91,807) - -
OTHER FUND BALANCE ACTIVITY 3,053 (5) - - -
TOTAL OTHER SOURCES/USES 2,790,962 (2,799,624)(91,807)0 150,000
NET FUND ACTIVITY 2,466,758 (3,074,287)217,662 283,364 (183,228)
ENDING FUND BALANCE 4,418,562 1,344,275 1,561,937 1,627,639 1,444,411
These funds are used to finance the construction,repair and maintenance of City streets,to construct street projects
financed by developer's fees, and to account for special sales taxes to be used for street and highway projects approved
by the regional transportation group.Financial Activity in this fund group also includes proceeds from AB 2928, and
State measure 1B bonds for traffic reduction and safety.
9
DRAINAGE AND STORMWATER FUNDS
Activity Detail - Funds 231-233
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 423,657 4,172,228 (200,465) (200,465) 225,091
REVENUES 2,055,668 1,259,605 767,040 897,437 950,640
TOTAL FUNDS AVAILABLE 2,479,325 5,431,833 566,575 696,972 1,175,731
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 25,810 33,779 17,880 18,117 15,034
Administrative Services 69,156 66,917 36,380 34,208 32,780
Community Services - - - - -
Development Services 517,196 533,492 38,698 38,044 38,670
Public Works 1,451,172 1,440,827 581,794 535,675 548,601
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation 10,772 12,974 - - -
Total Operating Expenses 2,074,106 2,087,988 674,752 626,044 635,085
Capital Projects 854,460 - (154,163) (154,163) 50,000
Program Expenditures (12,034) - - - -
Total Programs/Capital Projects 842,426 - (154,163) (154,163) 50,000
TOTAL EXPENDITURES 2,916,532 2,087,988 520,589 471,881 685,085
TRANSFERS In/(Out)193,850 677,860 - - -
RDA LOANS In/(Out)4,405,654 (4,008,730) - - -
GENERAL FUND LOANS (In/Out)- (206,005) - - -
ENCUMB. ROLL FORWARD - - - - -
OTHER FUND BALANCE ACTIVITY 9,931 (7,435) - - -
TOTAL OTHER SOURCES/USES 4,609,435 (3,544,310)0 0 0
NET FUND ACTIVITY 3,748,571 (4,372,694)246,451 425,556 265,555
ENDING FUND BALANCE 4,172,228 (200,465) 45,986 225,091 490,646
These funds are used to finance drainage maintenance activities,construction of flood control and drainage
improvements, and for stormwater program activities.The primary sources of revenue are from property tax
assessments and development impact fees.
10
GRANT FUNDS
Activity Detail - Funds 241-257, 282, 284 & 714
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 378,354 479,973 512,359 512,359 498,552
REVENUES 1,094,718 1,195,931 443,210 745,825 435,320
TOTAL FUNDS AVAILABLE 1,473,072 1,675,904 955,569 1,258,184 933,872
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - -
Administrative Services - - - - -
Community Services - 5,319 - 5,000 5,000
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses - 5,319 - 5,000 5,000
Capital Projects 110,660 441,107 64,871 378,158 53,887
Program Expenses 782,439 617,119 101,005 276,474 113,565
Total Programs/Capital Projects 893,099 1,058,226 165,876 654,632 167,452
TOTAL EXPENDITURES 893,099 1,063,545 165,876 659,632 172,452
TRANSFERS In/(Out)(100,000) (100,000) (100,000) (100,000) (100,000)
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - - - -
GRANTS OUTSTANDING 1,514,501 443,025 442,092 352,138 -
COMMITTED CAPITAL PROJECTS (1,514,501) (443,025) (442,092) (352,138) -
OTHER FUND BALANCE ACTIVITY - - - - -
TOTAL OTHER SOURCES/USES (100,000)(100,000)(100,000)(100,000)(100,000)
NET FUND ACTIVITY 101,619 32,386 177,334 (13,807)162,868
ENDING FUND BALANCE 479,973 512,359 689,693 498,552 661,420
These funds are used to account for various grants that are received by the City. Grant programs available to the City
include Federal Community Development Block Grants (CDBG), and various State grant programs for transportation
improvements, recycling, law enforcement, and traffic safety.
11
DEVELOPER CONTRIBUTION/MITIGATION FUNDS
Activity Detail - Funds 251-252, 258, 411, 422
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 2,532,847 2,607,814 2,468,078 2,468,078 2,549,714
REVENUES 774,967 50,264 76,750 81,636 88,450
TOTAL FUNDS AVAILABLE 3,307,814 2,658,078 2,544,828 2,549,714 2,638,164
EXPENDITURES
Operating Expenses
Legislative and Admin. Services -----
Administrative Services -----
Community Services -----
Development Services -----
Public Works -----
Safety Services -----
Redevelopment Services -----
Indirect Cost Allocation -----
Total Operating Expenses -----
Capital Projects 700,000 190,000 -- 50,000
Program Expenses -----
Total Programs/Capital Projects 700,000 190,000 -- 50,000
TOTAL EXPENDITURES 700,000 190,000 0 0 50,000
TRANSFERS In/(Out)-----
LOANS In/(Out)-----
ENCUMB. ROLL FORWARD -----
OTHER FUND BALANCE ACTIVITY -----
TOTAL OTHER SOURCES/USES 0 0 0 0 0
NET FUND ACTIVITY 74,967 (139,736) 76,750 81,636 38,450
ENDING FUND BALANCE 2,607,814 2,468,078 2,544,828 2,549,714 2,588,164
These funds are used for acquisition and preservation of habitat financed by developer's fees, for financing public
improvements or services that benefit the properties against which the assessments are levied, and to support fire
suppression operations.
12
SPECIAL ASSESSMENT DISTRICT FUNDS
Activity Detail - Funds 261-275
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 6,086,283 6,639,238 6,733,071 6,733,071 6,629,510
REVENUES 2,287,425 2,253,546 2,207,440 2,254,402 2,240,330
TOTAL FUNDS AVAILABLE 8,373,708 8,892,784 8,940,511 8,987,473 8,869,840
EXPENDITURES
Operating Expenses - - - - -
Legislative and Admin. Services 35,592 44,497 32,725 33,158 52,916
Administrative Services 69,646 58,877 106,629 103,535 91,988
Community Services - - - - -
Development Services 45,468 44,440 - - -
Public Works 1,921,172 2,177,504 2,922,789 2,542,380 2,585,545
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation 9,233 10,192 - - -
Total Operating Expenses 2,081,110 2,335,510 3,062,143 2,679,073 2,730,449
Capital Projects (39,131) 119,790 - - -
Program Expenditures - - - - -
Total Programs/Capital Projects (39,131) 119,790 - - -
TOTAL EXPENDITURES 2,041,979 2,455,300 3,062,143 2,679,073 2,730,449
TRANSFERS In/(Out)305,820 309,742 321,110 321,110 329,150
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - (16,952) - -
OTHER FUND BALANCE ACTIVITY 1,689 (14,156) - - -
TOTAL OTHER SOURCES/USES 307,509 295,587 304,158 321,110 329,150
NET FUND ACTIVITY 552,955 93,833 (550,545)(103,561)(160,969)
ENDING FUND BALANCE 6,639,238 6,733,071 6,182,526 6,629,510 6,468,541
These funds are used to finance services and improvements that benefit the properties against which the assessments are
levied.Individual funds are used to account for the City's nine landscape maintenance districts,and the lighting district
(two zones).
13
OTHER ASSESSMENT FUNDS
Activity Detail - Funds 250, 280-281
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 136,858 103,729 134,940 134,940 144,881
REVENUES 975,584 988,709 991,220 992,452 990,510
TOTAL FUNDS AVAILABLE 1,112,442 1,092,438 1,126,160 1,127,392 1,135,391
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - -
Administrative Services 63,619 113,560 127,000 128,961 132,960
Community Services - - - - -
Development Services - - - - -
Public Works - - - - -
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation - - - - -
Total Operating Expenses 63,619 113,560 127,000 128,961 132,960
Capital Projects - - - - -
Program Expenses 240,000 217,550 217,550 217,550 -
Total Programs/Capital Projects 240,000 217,550 217,550 217,550 -
TOTAL EXPENDITURES 303,619 331,110 344,550 346,511 132,960
TRANSFERS In/(Out)(617,384) (626,388) (636,000) (636,000) (636,000)
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - - - -
DEBT SERVICE (87,710) - - - -
OTHER FUND BALANCE ACTIVITY - - - - -
TOTAL OTHER SOURCES/USES (705,094)(626,388)(636,000)(636,000)(636,000)
NET FUND ACTIVITY (33,129)31,211 10,670 9,941 221,550
ENDING FUND BALANCE 103,729 134,940 145,610 144,881 366,431
These funds are used to account for specific services supported by assessments and fees, including Fire Protection
assessments, which are transferred to the General Fund for fire suppression and emergency operations, the 800 MHz
regional emergency communications system, and the Household Hazardous Waste program, funded from fees on waste
collection bills.
14
DEBT SERVICE FUNDS
Activity Detail - Funds 311 - 336
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 7,441,981 5,866,199 5,516,458 5,516,458 4,912,987
REVENUES 4,345,530 3,894,112 3,762,760 3,756,349 3,705,750
TOTAL FUNDS AVAILABLE 11,787,511 9,760,311 9,279,218 9,272,807 8,618,737
EXPENDITURES
Operating Expenses
Legislative and Admin. Services -----
Administrative Services -----
Community Services -----
Development Services -----
Public Works -----
Safety Services -----
Redevelopment Services -----
Indirect Cost Allocation -----
Total Operating Expenses -----
Capital Projects -----
Program Expenses -----
Total Programs/Capital Projects -----
TOTAL EXPENDITURES 0 0 0 0 0
TRANSFERS In/(Out)660,240 1,134,071 1,129,570 936,611 484,930
LOANS In/(Out)(150,000) (150,000) (160,000) (160,000) (170,000)
ENCUMB. ROLL FORWARD -----
DEBT SERVICE (7,937,340) (5,259,256) (5,329,425) (5,136,431) (4,603,810)
OTHER FUND BALANCE ACTIVITY 1,505,788 31,332 ---
TOTAL OTHER SOURCES/USES (5,921,312) (4,243,853) (4,359,855) (4,359,820) (4,288,880)
NET FUND ACTIVITY (1,575,782) (349,741) (597,095) (603,471) (583,130)
ENDING FUND BALANCE 5,866,199 5,516,458 4,919,363 4,912,987 4,329,857
These funds record the revenues and expenditures associated with the financing of the City's general debt, Community
Facilities Districts, the High Valley Road Project, and the Old Coach Waterline Project bonds.
15
WATER UTILITY FUNDS
Activity Detail - Funds 510-511
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 3,349,245 5,616,282 4,148,403 4,148,403 4,822,462
REVENUES 18,821,529 20,693,371 20,423,350 21,599,761 22,084,460
TOTAL FUNDS AVAILABLE 22,170,774 26,309,653 24,571,753 25,748,164 26,906,922
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 412,390 364,910 592,458 600,295 622,105
Administrative Services 1,499,614 1,010,241 1,176,723 1,139,249 1,146,838
Community Services - - - - -
Development Services 419,014 272,869 116,094 114,129 163,457
Public Works 14,515,349 16,497,235 17,220,636 18,347,304 18,657,170
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation 184,181 158,762 - - -
Total Operating Expenses 17,030,547 18,304,017 19,105,911 20,200,977 20,589,570
Capital Projects 947,865 809,231 - - 848,232
Program Expenses - - - 186,954 -
Total Programs/Capital Projects 947,865 809,231 - 186,954 848,232
TOTAL EXPENDITURES 17,978,412 19,113,248 19,105,911 20,387,931 21,437,802
TRANSFERS In/(Out)(202,192) (723,685) (290,670) (254,860) (272,020)
RDA LOANS In/(Out)2,632,270 (2,122,057) - - -
ENCUMB. ROLL FORWARD - - (50,514) - -
DEBT SERVICE (285,501) (284,784) (282,910) (282,910) (280,260)
OTHER FUND BALANCE ACTIVITY (720,657) 82,523 - - -
TOTAL OTHER SOURCES/USES 1,423,920 (3,048,003)(624,094)(537,770)(552,280)
NET FUND ACTIVITY 2,267,037 (1,467,879)693,345 674,060 94,378
ENDING FUND BALANCE 5,616,282 4,148,403 4,841,748 4,822,462 4,916,840
Water Utility funds include the Water Utility Operating Fund,an enterprise fund that is self-supported by fees paid
by users,and the Water Utilities Improvement Fund,which is used to account for development fees collected to
fund improvements that increase the system's capacity.
16
SEWER UTILITY FUNDS
Activity Detail - Funds 520-521
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 15,539,864 20,816,978 17,209,420 17,209,420 15,305,734
REVENUES 9,059,748 7,692,499 7,936,990 7,529,764 7,353,440
TOTAL FUNDS AVAILABLE 24,599,612 28,509,477 25,146,410 24,739,184 22,659,174
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 117,763 140,721 453,229 459,226 402,455
Administrative Services 722,176 679,085 731,354 708,472 772,329
Community Services - - - - -
Development Services 24,648 150,616 154,792 152,171 154,682
Public Works 5,944,715 6,195,578 6,779,594 7,476,999 6,922,456
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation 93,435 101,190 - - -
Total Operating Expenses 6,902,737 7,267,191 8,118,969 8,796,868 8,251,922
Capital Projects 380,795 500,000 500,000 500,000 500,000
Program Expenses - - - 143,938 -
Total Programs/Capital Projects 380,795 500,000 500,000 643,938 500,000
TOTAL EXPENDITURES 7,283,532 7,767,191 8,618,969 9,440,806 8,751,922
TRANSFERS In/(Out)(148,682) (1,198,629) (178,230) (152,643) (159,150)
RDA LOANS In/(Out)3,504,552 (2,491,427) - - -
CFD #88-1 LOANS In/(Out)150,000 150,000 160,000 160,000 170,000
ENCUMB. ROLL FORWARD - - (36,631) - -
DEBT SERVICE - - - - -
OTHER FUND BALANCE ACTIVITY (4,972) 7,190 - - -
TOTAL OTHER SOURCES/USES 3,500,898 (3,532,866)(54,861)7,357 10,850
NET FUND ACTIVITY 5,277,114 (3,607,558)(736,840)(1,903,685)(1,387,632)
ENDING FUND BALANCE 20,816,978 17,209,420 16,472,579 15,305,734 13,918,102
Sewer Utility funds include the Sewer Utility Operating Fund,an enterprise fund that is self-supported by fees paid
by users,and the Sewer Utilities Improvement Fund,which is used to account for development fees collected to fund
improvements that increase the system's capacity.
17
CAPITAL REPLACEMENT FUNDS
Activity Detail - Funds 611, 617
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 8,995,788 10,104,571 10,277,521 10,277,521 10,612,976
REVENUES 2,531,985 2,635,217 2,605,900 2,526,065 2,824,110
TOTAL FUNDS AVAILABLE 11,527,773 12,739,788 12,883,421 12,803,586 13,437,086
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 19,797 20,783 45,638 32,212 101,443
Administrative Services 582,351 1,779,134 1,434,114 1,980,722 1,276,745
Community Services - - 6,035 - -
Development Services - - - - -
Public Works 980,302 1,045,245 1,158,000 1,068,526 1,106,893
Safety Services - - - - -
Redevelopment Services - - - - -
Indirect Cost Allocation 7,200 7,535 - - -
Total Operating Expenses 1,589,651 2,852,697 2,643,787 3,081,460 2,485,081
Capital Projects 221,197 - - - -
Program Expenses - - - - -
Total Programs/Capital Projects 221,197 - - - -
TOTAL EXPENDITURES 1,810,848 2,852,697 2,643,787 3,081,460 2,485,081
TRANSFERS In/(Out)390,850 390,850 445,060 890,850 474,828
LOANS In/(Out)- - - - -
ENCUMB. ROLL FORWARD - - (502,854) - -
OTHER FUND BALANCE ACTIVITY (3,204) (420) - - -
TOTAL OTHER SOURCES/USES 387,646 390,430 (57,794)890,850 474,828
NET FUND ACTIVITY 1,108,783 172,950 (95,681)335,455 813,857
ENDING FUND BALANCE 10,104,571 10,277,521 10,181,840 10,612,976 11,426,833
The capital replacement funds are used to finance the replacement of City vehicles, major equipment and rehabilitation
of public facilities.The revenue for this fund comes from rental fees charged to each of the divisions that have been
assigned vehicles or equipment and the sale of surplus property and equipment.
18
TRUST FUNDS
Activity Detail - Funds 254, 711-782
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 5,751,093 5,139,285 4,117,245 4,117,245 4,126,629
REVENUES 1,462,789 860,218 13,620 14,492 15,260
TOTAL FUNDS AVAILABLE 7,213,882 5,999,503 4,130,865 4,131,737 4,141,889
EXPENDITURES
Operating Expenses
Legislative and Admin. Services -----
Administrative Services -----
Community Services 48,045 48,045 - - -
Development Services 1,809,475 1,809,475 - - -
Public Works -----
Safety Services -----
Redevelopment Services -----
Indirect Cost Allocation -----
Total Operating Expenses 1,857,520 1,857,520 ---
Capital Projects 110,740 --- (23,779)
Program Expenses 96,069 14,470 ---
Total Programs/Capital Projects 206,809 14,470 -- (23,779)
TOTAL EXPENDITURES 2,064,329 1,871,990 0 0 (23,779)
TRANSFERS In/(Out)(10,268) (10,268) (11,550) (5,108) (4,850)
LOANS In/(Out)-----
ENCUMB. ROLL FORWARD -- (21,516)--
OTHER FUND BALANCE ACTIVITY -----
TOTAL OTHER SOURCES/USES (10,268) (10,268) (33,066) (5,108) (4,850)
NET FUND ACTIVITY (611,808) (1,022,040) (19,446) 9,384 34,189
ENDING FUND BALANCE 5,139,285 4,117,245 4,097,799 4,126,629 4,160,818
Trust funds are used to account for proprietary trusts that have been donated to the City for specific, designated uses.
This fund group includes 23 individual funds, which include the Library Endowment, Tree Trust, Sensitive Lands
Acquisition, and various trusts for park improvements and law enforcement uses.
19
CITY HOUSING FUNDS
Activity Detail Fund 416-417, 429
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - 6,963,364 2,575,404 2,575,404 3,166,165
REVENUES 211,126 536,050 816,250 1,290,761 918,620
TOTAL FUNDS AVAILABLE 211,126 7,499,414 3,391,654 3,866,165 4,084,785
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 80,212 158,733 - - -
Administrative Services 32,740 55,395 - - -
Community Services - - - - -
Development Services 180 51,447 - - -
Public Works 5,122 - - - -
Safety Services - - - - -
Redevelopment Services 258,680 186,156 - - -
Indirect Cost Allocation 11,036 22,334 - - -
Total Operating Expenses 387,970 474,065 - - -
Capital Projects 451 (98) - - -
Program Expenses 18,279,863 (10,579,573) 700,000 700,000 -
Total Programs/Capital Projects 18,280,314 (10,579,671) 700,000 700,000 -
TOTAL EXPENDITURES 18,668,284 (10,105,606)700,000 700,000 0
TRANSFERS In/(Out)25,411,230 (12,100,756) - - -
LOANS In/(Out)- - - - -
ENCUMBRANCE ROLL FORWARD - - - - -
DEBT SERVICE - - - - -
OTHER FUND BALANCE ACTIVITY 9,292 (2,928,860) - - -
TOTAL OTHER SOURCES/USES 25,420,522 (15,029,616)0 0 0
NET FUND ACTIVITY 6,963,364 (4,387,960)116,250 590,761 918,620
ENDING FUND BALANCE 6,963,364 2,575,404 2,691,654 3,166,165 4,084,785
Housing Funds are used to increase the supply of housing for low and moderate income residents under the direction of
the Poway Housing Authority. Effective February 1, 2012, redevelopment agencies were dissolved by State Legislative
action. This action eliminated the 20% share of tax increment revenue set aside for housing. The source of funds for
City Housing is now limited to Housing Special Programs (fund 429), proceeds from Tax Allocation Bonds (fund 417),
and income produced by Housing Authority properties (fund 416).
20
2010-11 2011-12 2012-13 2012-13 2013-14
Actual Actual Adopted Estimated Proposed
WATER FUND
1995 Revenue Bonds 270,839 274,322 272,440 272,440 269,790
Bond Issuance Cost 6,437 6,437 6,440 6,440 6,440
Processing Fee 8,225 4,025 4,030 4,030 4,030
TOTAL WATER FUND 285,501 284,784 282,910 282,910 280,260
DEBT SERVICE FUND
2003/2012 COP (City Office Building)1,130,015 1,131,540 1,126,740 924,229 928,670
2005 COP 714,113 713,538 719,540 275,250 274,330
Bond Issuance Cost - - - 12,000 -
Processing Fee 5,190 3,719 10,200 8,420 8,000
TOTAL DEBT SERVICE FUND 1,849,318 1,848,797 1,856,480 1,219,899 1,211,000
HIGH VALLEY DEBT SERVICE FUND
1996 Assessment District 96 -1 52,031 49,844 52,500 52,500 50,000
Processing Fee 4,235 4,235 4,300 4,300 4,300
TOTAL DEBT SERVICE FUND HIGH 56,266 54,079 56,800 56,800 54,300
OLD COACH WATER FUND
2001 Old Coach 28,837 25,218 28,780 28,780 28,740
Processing Fee 1,500 750 1,500 1,500 1,500
TOTAL DEBT SERVICE OLD COACH 30,337 25,968 30,280 30,280 30,240
SOUTH POWAY CFD DEBT SERVICE
1998 CFD #1 A 2,202,063 - 64,485 64,485 -
2004 CFD #1 263,900 - - - -
Processing Fee 5,403 - - - -
2009 CFD #88 -1 3,527,852 3,321,815 3,317,380 3,317,380 3,304,270
Processing Fee 2,201 8,597 4,000 4,000 4,000
TOTAL DEBT SERVICE CFD 6,001,419 3,330,412 3,385,865 3,385,865 3,308,270
800 MHZ SYSTEM DEBT SERVICE
1996 Backbone Debt Service 87,710 - - - -
TOTAL DEBT SERVICE 800 MHz 87,710 - - - -
GRAND TOTAL 8,310,551 5,544,040 5,612,335 4,975,754 4,884,070
BOND/LOAN INTEREST AND REDEMPTION
City of Poway
21
TRANSFERS BY FUND GROUPFiscal Year 2013-14Transfers/Loans-OutTransfers/Loans-InGeneral FundGrant FundsOtherAssessment FundsWater FundSewer FundTrust FundsDebtService FundsTotalGeneral Fund 100,000 636,000 4,850 740,850Landscape & Lighting Funds 329,150329,150Debt Service Funds 644,080 168,040 119,380 931,500Water Fund0Capital ReplacementFunds 324,808 103,980 39,770 6,270 474,828Successor Agency440,300 440,300Total 1,298,038 100,000 636,000 272,020 159,150 4,850 446,570 2,916,628This schedule shows the inter-fund transfers for the City and Successor Agency to the Redevelopment Agency for FY 2013-14. Transfers aregenerally required to maintain proper separation of financial activity between funds while allowing revenues or expenditures to be reflected withinthe appropriate department, division, or project. For example, the Landscape & Lighting Funds are receiving $329,150 from the General Fund(column 1, row 1) to reimburse the districts for expenditures on services that benefit the City at large. 22
Current Fund Principal Interest (1) Total New Loans Interest (2) Payback Principal Interest (1) TotalGeneral Fund to: Street Development (221)491,071 552,777 1,043,848 - 2,950 - 491,071 555,727 1,046,798 Park Improvement (411)307,228 345,833 653,061 - 1,840 - 307,228 347,673 654,901 Transnet 70% (223A)- - - 150,000 900 - 150,000 900 150,900 Drainage AB 1600 Fund to: Street Development (221)17,576 3,428 21,004 - 110 - 17,576 3,538 21,114 Sewer Fund to: Street AB 1600 (222)214,500 163,555 378,055 - 1,290 - 214,500 164,845 379,345 CFD #88-1 (335)540,000- 540,000 - 3,240 (3)173,240 370,000 - 370,000 TOTAL1,570,375 1,065,593 2,635,968 150,000 10,330 173,240 1,550,375 1,072,683 2,623,058 1. For reference only-not accrued in either receivable or payable fund-estimated balance as of 7/01/13. 2. Interest rate for loans using the City's estimated average investment rate of return for FY 2013-2014 - .6%. 3. Sewer Fund to CFD #88-1 loan interest paid on an annual basis.INTERFUND LOANSBeginning Balance-7/1/13Fiscal Year 2013-2014Ending Balance-6/30/201423
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24
Revenues
REVENUES BY FUND
CITY OF POWAY
FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Actual Approved Estimated Proposed
General Fund (100) $ 32,507,702 $ 33,679,987 $ 35,395,990 $ 41,472,947 $ 36,808,150
Economic Uncertainty Fund (101) - - - - -
Special Projects Fund (102) - - - - -
Pension Stabilization Fund (104) - - - - -
Streets Funds (211-226) 2,809,536 2,224,332 3,591,070 3,553,390 2,991,120
Street Maintenance Fund (103) 6,260 - - - -
Drainage & Stormwater Funds (231-233) 2,055,668 1,259,605 767,040 897,437 950,640
Grant Funds (241-257, 714) 1,094,718 1,195,931 443,210 745,825 435,320
Developer Contribution AB 1600 Funds (251-252, 411, 422) 774,967 50,264 76,750 81,636 88,450
Special Assessment District Funds (261-275) 2,287,425 2,253,546 2,207,440 2,254,402 2,240,330
Other Assessment Funds (250, 280, 281) 975,584 988,709 991,220 992,452 990,510
Debt Service Funds (311 - 336) 4,345,530 3,894,112 3,762,760 3,756,349 3,705,750
Water Utility Funds (510-511) 18,821,529 20,693,371 20,423,350 21,599,761 22,084,460
Sewer Utility Funds (520-521) 9,059,748 7,692,499 7,936,990 7,529,764 7,353,440
Capital Replacement and Facility Funds (611&617) 2,531,985 2,635,217 2,605,900 2,526,065 2,824,110
Trust Funds (254, 711-782) 1,462,789 860,218 13,620 14,492 15,260
City Housing Funds (416, 429 & 417) 211,126 536,050 816,250 1,290,761 918,620
Revenue Grand Total $ 78,944,567 $ 77,963,840 $ 79,031,590 $ 86,715,281 $ 81,406,160 27
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Operating Expenditures
BUDGET BY FUND
FY 2013 - 2014 Proposed *(1(5$/
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*$67$;
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&$3,7$/
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3DUNV7UDLOV /DQGVFDSH0DLQW
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-
-
-
-
-
'HSDUWPHQW7RWDO
TOTAL EXPENDITURES 35,508,344
20,589,571
8,251,922
635,086
2,719,348
2,485,080
2,730,449
72,919,800
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32
/HJLVODWLYH $GPLQLVWUDWLYH
LEGISLATIVE AND
ADMINISTRATIVE DEPARTMENT
Expense 2010-11 2011-12 2012-13 2012-13 2013-14
Classification Actual Actual Approved Estimated Proposed
Authorized Positions 7.7 8.0 8.0 8.0 9.0
Personnel Expense $ 1,324,986 $ 1,330,562 $ 1,374,900 $ 1,440,203 $ 1,499,820
Operations and Maintenance 622,760 511,828 549,010 509,163 627,760
Capital Outlay 4,284 - - - 14,650
Total Department Budget 1,952,030$ 1,842,390$ 1,923,910$ 1,949,366$ 2,142,230$
$-
$500
$1,000
$1,500
$2,000
$2,500
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay Operations and Maintenance Personnel Expense
35
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CITY COUNCIL
Legislative and Administrative Department
Division No: 0010
Division Goals & Objectives
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Operating Budget Actual Actual Approved Estimated Proposed
◊Personnel Expenditure 142,261$ 141,525$ 153,330$ 153,710$ 160,290$
◊Operations & Maintenance 147,621$ 141,137$ 147,860$ 151,481$ 179,570$
◊Capital Outlay -$ -$ -$ -$ -$
Division Total Operating Budget 289,882$ 282,662$ 301,190$ 305,191$ 339,860$
To provide legislative guidance and direction for the establishment and maintenance of City programs and
services.
To provide an open forum for direct public input and an avenue for resolving community issues.
The City Council is comprised of five members (including the Mayor)elected at large by Poway residents to
serve four-year overlapping terms.The Mayor is directly elected for a four-year term.Annually, the City Council
selects a Councilmember to serve as Deputy Mayor.
The City Council serves as the City's policy-making body, taking action on all legislative matters involving the
approval and adoption of all City ordinances, resolutions,contracts, and matters requiring policy decision and
leadership.In reaching policy decisions, the Council listens to public testimony and reviews proposals designed
to meet community needs, while maintaining desired service levels.
The City Council appoints the City Manager and City Attorney,and establishes advisory committees to ensure
broad-based input into City affairs.The City Council oversees the expenditure of all City funds throughout the
fiscal year,initiates new programs to upgrade existing services, and determines the ability of the City to provide
funding for the proposed budget as submitted by the City Manager.
$-
$50
$100
$150
$200
$250
$300
$350
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
37
CITY CLERK
Legislative and Administrative Department
Division No: 0011
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Legal Ads & Public Hearing Notices 170 124 150 150 150
Documents Recorded 200 79 150 150 150
City/Planning/Housing/OSB Resolutions 130/60/25 48/17/5/3 70/30/0/1 70/30/5/1/5 70/30/1/5
Ordinances Processed 25 14 25 25 25
Minute Pages Prepared (CC/OSB)300 127 250 250/20 250/20
City & RDA Contracts/Agreements 55/10 74/3 100/0 100/3 100/0
Public Requests for Records 250 222 350 350 350
Fair Political Practices Commission Filing 204 151 150 180 150
Boxes Destroyed per Retention Schedule 107 108 200 200 200
Division Operating Budget
Authorized Positions (FTE)2.8 3.0 3.0 3.0 3.0
◊Personnel Expenditure $297,076 $328,075 $333,460 $403,736 $295,070
◊Operations & Maintenance 72,910 52,811 100,460 86,152 65,830
◊Capital Outlay 4,284 - - - 14,650
Division Total Operating Budget $374,270 $380,886 $433,920 $489,888 $375,550
The City Clerk's Office coordinates the legislative process, administers City elections and manages City records.The
Clerk serves as Secretary to the City Council, Planning Commission,Poway Housing Authority, Public Financing
Authority, and Poway Oversight Board to the Successor Agency of the Poway Redevelopment Agency,with duties as
outlined in the City’s Municipal Code and California Government &Elections Codes.As the Elections Official,the Clerk
plans, coordinates and administers municipal elections.
The Clerk's Office is responsible for the City Council meeting agenda and minutes. The Division also manages the
Citywide Records Management Program including records storage, use,retention, disposition and scanning of records in
accordance with applicable laws and regulations. The City Clerk responds to public records requests in accordance with
California's Public Records Act,maintains the City's Municipal Code,meets legal noticing requirements, administers
oaths,serves as filing official for campaign and conflict of interest statements,and coordinates Boards and Commissions
recruitment and selection process.
Administer the Citywide Records Management Program for records storage, retrieval, retention and destruction; image
vital, permanent City records; respond to public records requests, while complying with City, State and federal
regulations.
Conduct the biennial update of the City’s Conflict of Interest Code to review disclosure categories for position
classifications and amend if necessary (June 2014).
Begin preparations for the November 2014 election for three members of the City Council.
$0
$100
$200
$300
$400
$500
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
38
CITY ATTORNEY
Legislative and Administrative Department
Division No: 0012
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Operating Budget Actual Actual Approved Estimated Proposed
◊Operations & Maintenance 223,249$ 232,926$ 235,650$ 207,164$ 237,030$
◊Capital Outlay - - - - -
Division Total 223,249$ 232,926$ 235,650$ 207,164$ 237,030$
To provide the City Council with assistance in the development of policies based on sound legal principles,
which enables the City to accomplish its goals and objectives.
To keep the City Council and staff apprised of any legislative and legal developments that may affect the City.
To prepare ordinances and resolutions necessary to implement City Council policies and to keep the Municipal
Code up to date.
The City Attorney is appointed by the City Council to serve as legal advisor for all matters related to the
operation and administration of the City.The City Attorney keeps the City Council and staff apprised of any
legislative or legal developments that may affect the City.
Through a contract with the City,the City Attorney provides legal counsel,attends official meetings,and
provides other specialized services.The City Attorney also drafts ordinances,prepares contracts,conducts legal
negotiations,reviews legal documents,and may defend the City's position in court cases.The City Attorney also
serves as legal advisor to other Council appointed boards and represents City officials and employees in matters
relating to City business.
$-
$50
$100
$150
$200
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
39
CITY MANAGER
Legislative and Administrative Department
Division No: 0013
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)5.0 5.0 5.0 5.0 5.0
◊Personnel Expenditure 868,395$ 860,961$ 888,110$ 882,757$ 905,500$
◊Operations & Maintenance 68,189 65,387 65,040 64,366 70,680
◊Capital Outlay - - - - -
Division Total 936,584$ 926,348$ 953,150$ 947,123$ 976,180$
The City Manager is appointed by the City Council to serve as the City's chief executive officer responsible for
the overall planning, organization, and direction of municipal activities within the City.
Continue emphasis on strong financial planning by maintaining a balanced, honest budget, reducing the cost
of municipal services, using precise cost allocation to City funds, and improving cost recovery for direct
benefit services.
Strengthen the City’s disaster preparedness systems and training.
The City Manager is also responsible for the preparation,submittal to the City Council,and management of the
annual budget,as well as the City’s Capital Improvement Program (CIP).In addition, the City Manager
regularly advises the City Council on the financial condition and needs of the City.
The City Manager advises the City Council on all legislative and policy matters and provides recommendations
to the City Council to assist them in making the most effective and efficient policies to address the needs of the
community.The City Manager is responsible for implementation and enforcement of all City ordinances,laws,
and regulations.To ensure efficient and effective administration of matters within the City,the City Manager
provides direction to all City department directors and employees.
Ensure that municipal services are provided in the most efficient, effective, and responsive manner possible
to meet the needs and desired service levels of the community.
$800
$850
$900
$950
$1,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
40
ECONOMIC DEVELOPMENT
Legislative and Administrative Department
Division No: 0014
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Number of business retention visits N/A 38 40 - 40
Division Operating Budget
Authorized Positions (FTE)- - - - 1.0
◊Personnel Expenditure 17,254$ -$ -$ -$ 138,960$
◊Operations & Maintenance 110,791 19,567 - - 74,650
◊Capital Outlay - - - - -
Division Total 128,045$ 19,567$ -$ -$ 213,610$
Economic Development was a division of the Redevelopment Services Department until 2011.It was moved
to the City Manager's department in FY 2011-12, due to the imminent dissolution of the RDA by the State
Legislature.
The Economic Development Division fosters a strong and diverse economic base, which supports jobs and tax
revenues.The City partners with local business groups, private sector businesses and regional stakeholders to
identify appropriate business and development opportunities to enhance long-term economic vitality.
Revitalizing Poway’s commercial corridors and promoting the Poway Business Park ensures diverse
employment opportunities for Poway’s local workforce and a strong economic base to sustain a high quality of
life for Poway residents.
41
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Front:040_06a_01xxDept_TabA.eps
Back: 040_0ba_01xxDept_TabB.eps
Administrative Services
ADMINISTRATIVE SERVICES
Department Code: 0100
Expense 2010-11 2011-12 2012-13 2012-13 2013-14
Classification Actual Actual Approved Estimated Proposed
Authorized Positions 25.0 20.4 20.0 20.0 20.0
Personnel Expense $2,493,939 $2,234,928 $2,283,120 $2,272,755 $2,223,080
Operations and Maintenance 2,975,101 2,261,545 2,519,930 2,731,979 2,375,130
Capital Outlay 415,750 1,438,605 738,920 1,072,678 641,650
Total Department Budget $5,884,790 $5,935,078 $5,541,970 $6,077,412 $5,239,860
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay Operations and Maintenance Personnel Expense
45
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DIRECTOR OF ADMINISTRATIVE SERVICES
Administrative Services Department
Division No: 0100
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)3.2 4.0 4.0 4.0 4.5
◊Personnel Expenditure 524,402$ 600,446$ 615,810$ 658,968$ 587,820$
◊Operations & Maintenance 28,452 33,658 59,590 53,017 60,310
◊Capital Outlay 264 - - - -
Division Total 553,118$ 634,103$ 675,400$ 711,985$ 648,130$
Develop and maintain the Recognized Obligations Payment Schedule (ROPS) and other requirements
associated with administration of the Successor Agency to the former Poway Redevelopment Agency.
The Office of the Director is responsible for the internal service operations of the City.The Administrative
Services Director oversees the City's Human Resources,Customer Services, Finance,Information Technology,
General Support Services,Risk Management, and Capital Replacement activities.Costs directly associated
with the management of the Administrative Services Department and these activities are included in this
Division.
Implement the timely disposition of assets and properties of the former Poway Redevelopment Agency as
directed by the Oversight Board.
Complete a formal evaluation of the technology infrastructure included within the Council Chambers to
determine an appropriate plan for future reinvestment.
$-
$100
$200
$300
$400
$500
$600
$700
$800
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
47
HUMAN RESOURCES
Administrative Services Department
Division No: 0101
Division Goals & Objectives
»
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Training/Info Sessions offered 32 17 20 10 20
Full & Part-Time Recruitments 32 18 15 15 15
Personnel Transactions 310 300 300 300 300
Employment Applications 2,765 2,572 1,500 2,000 2,000
Workers' Comp Claims Processed 37 39 35 40 35
Division Operating Budget
Authorized Positions (FTE)2.9 1.9 2.0 2.0 2.0
◊Personnel Expenditure 304,539$ 223,626$ 245,480$ 191,085$ 220,280$
◊Operations & Maintenance 123,403 140,933 174,740 158,759 160,740
◊Capital Outlay 3,250 - - - -
Division Total 431,192$ 364,559$ 420,220$ 349,844$ 381,020$
The Human Resources Division is responsible for providing comprehensive,centralized personnel services to
employees and departments.The Division implements and administers personnel policies and practices,
classification system,compensation,benefits,training,workers'compensation,recruitment and labor relations.
The Division is also responsible for maintaining all personnel records and the employee service awards program.
In conjunction with new policies and procedures, provide training to all supervisors on identifying substance
abuse.
Meet and confer with the represented employee groups on the implementation of updated DOT drug testing
regulations; provide additional training to supervisors who oversee DOT drivers.
Implement an on-line benefit enrollment process for employees.
Implement an on-line certification and notification system, allowing hiring departments to receive eligibility
lists and applications on-line, schedule interviews on-line, and send notifications to applicants via electronic
mail.
$-
$100
$200
$300
$400
$500
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
48
CUSTOMER SERVICES
Administrative Services Department
Division No: 0102
Division Goals & Objectives
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Past due notices 7,014 7,496 8,000 7,500 7,500
Delinquent accounts (doors tagged)2,408 2,142 2,800 2,200 2,200
Delinquent turn-offs 234 246 280 250 250
New/Closing account service orders 2,818 2,808 2,800 2,800 2,800
New business registrations/renewals 1,128 1,418 1,110 1,250 1,250
Regulatory Licenses issued/renewals 49 42 50 60 60
Division Operating Budget
Authorized Positions (FTE)7.7 4.0 4.0 4.0 4.0
◊Personnel Expenditure 572,826$ 307,247$ 317,330$ 317,672$ 316,140$
◊Operations & Maintenance 141,278 144,418 170,610 146,094 136,240
◊Capital Outlay 395 - - - -
Division Total 714,499$ 451,665$ 487,940$ 463,766$ 452,380$
The Customer Services Division is responsible for all aspects of water and sewer billing including:receiving and
processing applications for water and sewer service,responding to customer inquiries and complaints,and
processing water turn-on and turn-off requests.The Division also administers ambulance billing including
receiving and processing run sheets,insurance billing,accepts payments and answers all billing inquiries.The
Customer Services Division manages the City's cash handling systems and performs the accounts receivable
function,which includes collecting,recording,and depositing all City revenues.Customer Services is also
responsible for processing and issuing regulatory licenses and business certificates.
Complete a review of all regulatory licenses to ensure the applicable municipal code provisions and the City’s
issuance and renewal processes are compliant with County and State requirements.
Complete the conversion to the new water and sewer utility billing system,including a public awareness
campaign and the implementation of electronic banking services used by “Customer Connect,” the web-based
customer service portal for on-line payments, consumption information, and account management.
$-
$200
$400
$600
$800
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
49
FINANCE
Administrative Services Department
Division No: 0103
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Investment Portfolio (average, in millions)$123.0 $120.8 $100.0 $115.0 $100.6
Investment Earnings (in millions)$1.7 $1.0 $0.5 $0.7 $0.6
Purchase Orders Processed 443 516 400 400 400
Vendor Warrants Processed 7,063 16,574 6,750 7,300 7,000
Payroll Warrants Processed 7,605 7,890 7,500 7,030 7,030
Division Operating Budget
Authorized Positions (FTE)5.9 5.3 5.0 5.0 5.0
◊Personnel Expenditure 570,922$ 562,757$ 546,480$ 539,929$ 551,160$
◊Operations & Maintenance 97,564 85,705 102,550 82,121 95,760
◊Capital Outlay - - - - -
Division Total 668,486$ 648,462$ 649,030$ 622,050$ 646,920$
The Finance Division is responsible for managing the fiscal operations of the City.This division's main areas
of responsibility include financial accounting, budgeting,internal controls,investments,payroll,accounts
payable and debt administration.The Division manages the annual independent audit as well as ensures that
various State and Federal reporting requirements are met on a timely basis.
Issue a Request for Proposals for Banking Services and award a replacement contract.
Examine further automation of accounts payable processes,including vendor payment, accounts-payable
invoices, and Fire Suppression staff time sheets.
Provide Successor Agency Administrative Support including on-going reporting requirements concerning
Recognized Obligation Payment Schedule (ROPS) 13-14B and 14-15A.
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
50
INFORMATION TECHNOLOGY
Administrative Services Department
Division No: 0104
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Computers and Servers in Service 325 305 305 308 310
Help Desk total service calls 842 976 900 920 950
Computer replacements/installations 10 223 5 13 12
Phones in Service 425 425 425 425 425
Division Operating Budget
Authorized Positions (FTE)5.2 5.2 5.0 5.0 4.5
◊Personnel Expenditure 521,252$ 540,852$ 558,020$ 565,101$ 547,680$
◊Operations & Maintenance 217,046 198,180 237,380 222,398 309,210
◊Capital Outlay 8,012 48,428 14,650 8,000 7,300
Division Total 746,310$ 787,460$ 810,050$ 795,499$ 864,190$
The Information Technology Division is responsible for the overall management of the City’s information and
telecommunications systems.Functions directly performed by the division include the purchase,installation,
administration and maintenance of City servers,network infrastructure,personal computers,printers,and
telephone system and coordination of the Internet/Intranet and citywide Geographic Information System (GIS)
database.The Division serves as a help desk for staff providing hardware and software support.The Division
also provides citywide technology training.The Division uses contractual services for specialized technical
support and new software development.
Implement video archiving and indexing for the City’s website,allowing the public to access and view past
Council meetings and review actions taken.
Implement a Legislative Management suite to provide comprehensive and automated tools for managing
Council meeting agenda processes,including the ability to track agenda items;enhance organization; improve
storage and retrieval of electronic documents; provide consistent workflow to publish agenda and minutes
documents on-line; and ensure records availability for the public.
Upgrade the City’s website and content management system,including an updated homepage to improve
functionality and design, a mobile-ready format,customer relations management,homepage module editing,
social media, and improved search engine, file and page management, page editing, and page version controls.
$-
$200
$400
$600
$800
$1,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
51
CAPITAL REPLACEMENT & FACILITIES RENOVATION
Administrative Services Department
Division No: 0105, 0108
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Operating Budget Actual Actual Approved Estimated Proposed
◊Operations & Maintenance 157,472$ 352,428$ 415,930$ 822,643$ 527,900$
◊Capital Outlay 376,348 1,387,594 710,270 1,060,890 634,350
Division Total 533,821$ 1,740,022$ 1,126,200$ 1,883,533$ 1,162,250$
Ensure the City has sufficient capital funds available for the regularly scheduled replacement of vehicles and
equipment and for major improvements and restoration of City facilities.
Establish equipment rental rates at a level that provides an adequate fund balance with minimal impact on
operating departments.
Maintain current vehicle and equipment replacement schedules and prioritize facility improvements and
restorations.
The Capital Replacement (0108)and Facilities Renovation (0105) Divisions are cost centers that contain
funding for the improvement and renovation of facilities and the replacement of equipment and vehicles. These
activities are funded through annual allocations and rental rates charged to Divisions for assigned equipment and
vehicles. This allows the City to maintain a regular improvement/replacement cycle for these assets.
$-
$500
$1,000
$1,500
$2,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
52
GENERAL SUPPORT SERVICES
Administrative Services Department
Division No: 0106
Division Goals & Objectives
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)- - - - -
◊Personnel Expenditure -$ -$ -$ -$ -$
◊Operations & Maintenance 414,216 424,646 466,080 436,370 447,260
◊Capital Outlay 27,349 2,583 14,000 3,788 -
Division Total 441,565$ 427,229$ 480,080$ 440,158$ 447,260$
The General Support Services Division houses projects and funding for activities that do not fit clearly into any
other particular department/division or are spread amongst several departments.Funding for City Hall utilities,
alarms and maintenance,office machine and communications system operating costs,intergovernmental fees
and agreements, and general supply purchases is included in this Division.
Work with the City Attorney to complete an update of the City’s various contract,procurement,and request
for proposal documents.
Complete the integration of the financial and inventory components of the City's fixed asset management
system.
$-
$100
$200
$300
$400
$500
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
53
RISK MANAGEMENT
Administrative Services Department
Division No: 0107
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Tort Liability Claims Processed 29 17 NA 17 N/A
Division Operating Budget
◊Operations & Maintenance 1,795,670$ 881,577$ 893,050$ 810,579$ 637,710$
◊Capital Outlay 132 - - - -
Division Total 1,795,801$ 881,578$ 893,050$ 810,579$ 637,710$
The Risk Management Division is responsible for managing the City's various insurance policies, administering
the City's safety programs and processing tort liability claims.The Risk Management Division aims to minimize
liability exposure and loss to the City through education,risk transference,risk avoidance, contract management,
and by managing City contractors'insurance liability coverage.This Division also funds membership in a pooled
Joint Powers Insurance Authority (JPIA),manages insurance policies,coordinates a citywide safety program,
and oversees liability claim contingencies and training opportunities on risk management topics.
Facilitate the JPIA safety inspection of City facilities and coordinate the implementation of any corrective
measures.
Implement a centralized function under the risk management program to coordinate Cal-OSHA compliance
tasks undertaken by the various departments.
Work with the Finance Division to complete the annual Underwriters Report for submittal to the Joint Powers
Insurance Authority (JPIA).
$-
$500
$1,000
$1,500
$2,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
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Community Services
COMMUNITY SERVICES
Department Code: 0200
Expense 2010-11 2011-12 2012-13 2012-13 2013-14
Classification Actual Actual Approved Estimated Proposed
Authorized Positions 60.8 57.1 45.6 45.6 45.8
Personnel Expense $ 2,680,557 $ 2,867,264 $ 2,873,290 $ 2,833,553 $ 2,852,790
Operations and Maintenance 1,739,545 1,784,113 1,924,170 1,892,211 2,008,860
Capital Outlay 13,858 9,207 2,000 3,500 4,000
Total Department Budget 4,433,960$ 4,660,584$ 4,799,460$ 4,729,264$ 4,865,650$
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay Operations and Maintenance Personnel Expense
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DIRECTOR OF COMMUNITY SERVICES
Community Services Department
Division No: 0200
Division Goals & Objectives
»
»
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)4.6 5.3 4.0 4.0 4.0
◊Personnel Expenditure 517,860$ 741,054$ 557,690$ 556,278$ 575,620$
◊Operations & Maintenance 245,539 274,118 267,980 260,973 262,680
◊Capital Outlay - - - - -
Division Total 763,399$ 1,015,172$ 825,670$ 817,251$ 838,300$
The quality of recreational opportunities,cultural programming,and environmental stewardship reflects a
vibrant and strong community.The Office of the Director is responsible for the eight divisions that work to
fulfill those needs: Recreation, Aquatics,Lake Poway Recreation Area,the Poway Center for the Performing
Arts,Old Poway Park,the Poway Community Library,Interpretive Services, and Community Park. Staff
members within the Director's Division oversee the City's animal control operating agreement and the youth
recreation scholarship program.This Division also provides administrative coordination with the
Metropolitan Transit System and private foundations.
Coordinate with the Human Resources Division to update volunteer policies and procedures,and streamline
the application process.
Partner with businesses and organizations to provide special events, programming, and activities.
Work with Development Services to continue the conceptual plan and design process for the future
Community Center, and prepare operational estimates.
Provide volunteers an opportunity to be involved in the community.Recognize their service during the annual
City in the Country Volunteer Appreciation Picnic.
Use technology to improve outreach and publicity for special events and community programs.Assess
opportunities and develop a social media presence to enhance marketing.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
59
RECREATION
Community Services Department
Division No: 0201
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Total Sports Field Participants 100,100 105,600 110,000 110,000 110,000
Total Sports Field Hours Used 12,500 13,300 13,700 13,850 14,000
Open Play Participants-Meadowbrook 18,383 24,233 24,230 24,730 25,230
Open Play Participants-Twin Peaks 24,329 29,650 29,600 29,600 29,600
Division Operating Budget
Authorized Positions (FTE)4.9 4.9 4.9 4.9 3.6
◊Personnel Expenditure 297,606$ 308,507$ 342,630$ 334,495$ 213,100$
◊Operations & Maintenance 79,793 76,167 102,590 94,255 99,240
◊Capital Outlay 129 - - - -
Division Total 377,528$ 384,674$ 445,220$ 428,750$ 312,340$
The Recreation Division provides customer service support for all divisions, hosts recreation opportunities at
Meadowbrook and Twin Peaks Gymnasiums in partnership with the Poway Unified School District,and
works closely with youth and adult sports leagues to coordinate use of City and joint use facilities.The
Recreation Division administers Citywide facility and field rentals, class registrations,and the recreation
section of Poway Today.The Division is responsible for the administration of the Poway Leisure Assistance
for Youth (P.L.A.Y.) scholarship program.
*Recreation programming at Community Park moved to division 0208 - Community Park in FY 2010-11.
Existing staff and program expenditures are now distributed between the two divisions.
Provide opportunities for Poway's teen populations to recreate,participate in positive activities,and grow their
leadership skills by utilizing gymnasiums for contract programming for teens.
Utilize technology to streamline the field reservation process and procedures for youth sports organizations.
Coordinate programs that promote increased activity, and health and wellness through partnerships with youth
sports organizations, provision of open play, and organized recreation opportunities.
$-
$50
$100
$150
$200
$250
$300
$350
$400
$450
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
60
LAKE POWAY RECREATION AREA
Community Services Department
Division No: 0202
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Fishing Permits 24,350 27,123 24,350 27,000 27,500
Boat Rentals 8,200 9,927 8,600 9,000 10,000
Facility Rental Reservations 431 544 450 500 525
Parking Permits 18,368 21,362 19,000 21,000 22,500
Day Camp/Counselor in Training 576 576 584 592 592
Division Operating Budget
Authorized Positions (FTE)10.9 9.9 9.3 9.3 9.5
◊Personnel Expenditure 408,024$ 375,193$ 479,160$ 471,589$ 489,740$
◊Operations & Maintenance 233,146 223,411 259,160 250,158 265,730
◊Capital Outlay - 1,535 - - -
Division Total 641,170$ 600,139$ 738,320$ 721,747$ 755,470$
The Lake Poway Recreation Area provides year-round boating, fishing,and outdoor recreational opportunities
that promote healthier lifestyles.Staff provides oversight for lease of the concession,which sells fishing and
boating permits,and grill and tackle items.Staff coordinates with other departments to ensure a safe and
secure water resource and trails system,and provides support to nonprofits, groups,and private rentals for
fundraising activities, celebrations, and community gatherings.
Provide special events and community programs, including fishing derbies, concerts, campouts, and day camp.
Provide opportunities for Poway's teen populations to recreate, participate in positive activities and grow their
leadership skills by launching a teen-themed event and by establishing day camp counselor-in-training
objectives and measuring success.
Work closely with the new Lake Poway Concession operator to enhance event and program partnership
opportunities and improve public service levels.
$-
$100
$200
$300
$400
$500
$600
$700
$800
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
61
AQUATICS
Community Services Department
Division No: 0203
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Swim Classes/Private lessons 500 490 550 550 500
Swim Lesson Participants 1,635 1,628 1,500 1,500 1,300
Total Daily attendance 33,600 31,150 31,000 31,000 29,000
Community Events 2 1 1 1 1
Event Attendance 600 235 250 175 200
Swim Meet Attendance 7,500 7,500 7,500 7,500 7,500
Division Operating Budget
Authorized Positions (FTE)18.7 17.1 10.9 10.9 10.9
◊Personnel Expenditure 448,266$ 426,609$ 472,250$ 462,884$ 457,400$
◊Operations & Maintenance 216,172 207,262 236,150 223,464 232,920
◊Capital Outlay 1,145 - - - -
Division Total 665,583$ 633,871$ 708,400$ 686,348$ 690,320$
The Aquatics Division is dedicated to providing a diverse range of high-quality aquatic programs and
activities that are accessible to all members of the community.Aquatic programs support and promote safety,
fitness,education,and youth sports.The Aquatics Division coordinates with the Poway Unified School
District and youth sports organizations to provide programming that is reflective of community needs.
Provide special events and community programs such as the Swim-In Movie, Learn to Swim, lifeguard
training, and water exercise.
Provide opportunities for Poway's teen populations to recreate, participate in positive activities and grow their
leadership skills by providing lifeguard training and partnering with local organizations to promote teen
specific programs.
Coordinate with the Public Works and Development Services departments to ensure the smooth operation of
the facility while major improvements are being completed.
$-
$100
$200
$300
$400
$500
$600
$700
$800
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
62
PERFORMING ARTS CENTER
Community Services Department
Division No: 0204
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Total Performances 142 165 154 155 155
Total Rehearsals 77 85 77 85 85
Total Attendance 53,249 59,897 61,600 58,900 61,000
Average Attendance per Show 378 363 400 380 400
Total Hours Facility Used 1,558 1,656 1,605 1,508 1,560
Division Operating Budget
Authorized Positions (FTE)9.6 9.1 6.6 6.6 7.5
◊Personnel Expenditure 375,890$ 383,882$ 417,680$ 400,961$ 504,650$
◊Operations & Maintenance 440,967 458,916 500,350 489,338 556,050
◊Capital Outlay 6,355 4,372 2,000 3,500 4,000
Division Total 823,213$ 847,170$ 920,030$ 893,799$ 1,064,700$
The Performing Arts Center Division is responsible for the efficient and effective operation and maintenance
of the Poway Center for the Performing Arts. Performing Arts Center staff partners with the Poway
Performing Arts Center Foundation, the Poway Unified School District,and community-based arts
organizations to provide leisure and cultural activities that entertain,enlighten,and enrich lives.Staff ensures
professional technical,box office, and front-of-house services.The volunteer usher program provides critical
operational support. The lobby features juried rotating art exhibits.
Provide volunteers an opportunity to be involved in the community and rewarded by their service.Work
closely to ensure volunteers receive training to provide friendly, informed, and professional services.
In advance of the term end-date,work directly with the Poway Center for the Performing Arts Foundation to
execute a new programming agreement.
Coordinate with the Public Works and Development Services departments to ensure smooth operation while
the facility boiler is replaced during the repair and maintenance period in July and August.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
63
OLD POWAY PARK
Community Services Department
Division No: 0205
Division Goals & Objectives
»
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Community Events 7 7 7 7 7
Event Participants 15,000 18,700 18,000 22,200 23,000
Poway Midland Railroad Ridership 43,822 52,242 46,000 46,000 55,000
Museum/Nelson House Attendance 4,600 9,200 5,000 11,250 11,250
Facility Rentals 571 512 450 491 550
Historical Tour Participants 1,780 1,750 1,700 1,458 1,500
Annual Farmers Market Vendors 80 85 85 85 85
Division Operating Budget
Authorized Positions (FTE)3.3 3.8 3.0 3.0 3.5
◊Personnel Expenditure 161,456$ 203,719$ 214,880$ 215,879$ 235,420$
◊Operations & Maintenance 148,113 127,756 128,990 142,568 141,700
◊Capital Outlay 6,216 - - - -
Division Total 315,785$ 331,475$ 343,870$ 358,447$ 377,120$
Provide special events and community programs,such as Christmas in the Park,Old-Fashioned Fourth of
July, Rendezvous in Poway, and Train Song Festival.
Provide volunteers the opportunity to be involved in the community and feel rewarded by their service.Work
closely to ensure volunteers receive training to provide friendly, informed, and professional services.
Coordinate with the Public Works and Development Services departments to ensure the smooth operation of
the facility while major park improvements are being completed.
Facilitate the successful relocation of the weekly Farmers Market to Midland Road. Communicate and
coordinate with stakeholders and partners, and assess and report the outcome and impact.
The Old Poway Park Division is dedicated to bringing history to life through community group partnerships.
Interpretive tours,and themed programs and events ensure visitors experience Poway's history,and facilitate
celebration and community spirit.The Reserve Park Ranger Program helps provide a safe and family-friendly
park and trail system.Staff administers agreements for operation of the Farmers Market, Poway Midland
Railroad, Hamburger Factory Restaurant, Poway Museum, and Blacksmith Shoppe.
$-
$100
$200
$300
$400
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
64
LIBRARY
Community Services Department
Division No: 0206
Division Goals & Objectives
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Patron Count 314,795 312,148 315,000 317,000 320,000
Circulation 765,704 757,733 800,000 805,000 810,000
Programs/Attendance 729/21,931 784/29,015 700/28,000 700/30,000 700/30,000
Internet Sessions N/A 31,535 33,000 40,000 42,000
Division Operating Budget
◊Operations & Maintenance 73,809$ 53,581$ 62,720$ 58,359$ 60,610$
◊Capital Outlay - - - - -
Division Total 73,809$ 53,581$ 62,720$ 58,359$ 60,610$
The Library Division is a cost center that ensures the City supports Library building maintenance operations,
custodial service, landscape maintenance, and security.City staff is the liaison to County Library staff, fostering
a strong working relationship and responding to special building maintenance requests, as needed.
Promote positive relations and effective operations by coordinating interaction between County Library staff
and all City departments.
Administer the Library Endowment Fund in accordance with Council policy.
$-
$10
$20
$30
$40
$50
$60
$70
$80
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
65
INTERPRETIVE SERVICES
Community Services Department
Division No: 0207
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Public, School, Scout Hikes - Blue Sky 77 85 90 74 72
Discovery Tables - Blue Sky 12 11 14 4 4
Public Programs - Blue Sky 3 3 2 4 5
Public Programs - Lake Poway 3 2 3 0 0
Volunteer Hrs. - Blue Sky & Kumeyaay 2,827 4,592 4,000 3,000 4,000
School Tours - Kumeyaay Center 76 70 65 58 58
School Tour Participants - Kumeyaay 1,752 1,630 1,800 950 950
Public Tour Participants - Kumeyaay 430 640 500 800 800
Division Operating Budget
Authorized Positions (FTE)1.0 1.0 1.0 1.0 1.0
◊Personnel Expenditure 77,947$ 79,020$ 81,060$ 80,594$ 79,100$
◊Operations & Maintenance 22,339 20,218 21,570 19,614 22,700
◊Capital Outlay 13 - - - -
Division Total 100,299$ 99,238$ 102,630$ 100,208$ 101,800$
The Interpretive Services Division is dedicated to the preservation and protection of the Blue Sky Ecological
Reserve and the Kumeyaay-Ipai Interpretive Center at Pauwai.The goal is to carefully manage these valuable
resources for future generations. Staff provides interpretive cultural and natural resource programs to foster
stewardship,and recreational activities that promote healthier lifestyles.Staff coordinates and partners with a
team of volunteers to create opportunities for the public, schools,and community-based groups to connect with
nature and history.
Provide special events and community programs such as classroom nature education programs, the Hoot Howl
and Prowl, Nature Ranger, and hiking programs. Partner with docents and volunteer groups to reach target
attendance objectives.
Provide volunteers an opportunity to be involved in the community and feel rewarded by their service. Work
closely to ensure volunteers receive training to provide friendly, informed, and professional services.
Through an enhanced partnership with the Friends of Blue Sky Canyon, coordinate and host two additional
nature education programs at the new Blue Sky Amphitheater.
$-
$20
$40
$60
$80
$100
$120
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
66
COMMUNITY PARK
Community Services Department
Division No: 0208
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
427 473 470 454 460
3,937 4,385 4,216 4,216 4,291
797 726 700 725 730
Division Operating Budget
Authorized Positions (FTE)7.9 5.8 5.8 5.8 5.8
◊Personnel Expenditure 393,508$ 349,281$ 307,940$ 310,873$ 297,760$
◊Operations & Maintenance 279,667 342,685 344,660 353,482 367,230
◊Capital Outlay - 3,300 - - -
Division Total 673,175$ 695,266$ 652,600$ 664,355$ 664,990$
The Community Park Division is dedicated to providing classes,programs,and services that bring the Poway
community together, and expand recreational opportunities for people of all ages. Staff develops and hosts events
and activities that promote health and wellness, and are accessible to families at all income levels. Staff
coordinates with the Poway Senior Center and local nonprofit groups to provide programming reflective of the
community's needs and interests.
Provide special events and community programs, such as WinterFest, Movies in the Park, Art in the Park, and
supervised sessions at the Skate Park.
Provide opportunities for Poway's teen populations to recreate,participate in positive activities,and grow their
leadership skills by utilizing gymnasiums for contract programming for teens. Partner with local organizations,
the Poway Unified School District,and Poway Library to promote and increase attendance at teen programs
and events.
Coordinate with the Public Works and Development Services Departments to ensure the smooth operation of
the facilities and amenities while major park improvements are being completed.
*Newly established division in 2010-11; previously combined with the Recreation Division 0201. Existing staff
and program expenditures are now distributed between the two divisions.
Facility Rental Reservations
Recreation Programs and Classes
Rec. Program and Class Participants
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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Development Services
DEVELOPMENT SERVICES
Department Code: 0300
Expense 2010-11 2011-12 2012-13 2012-13 2013-14
Classification Actual Actual Approved Estimated Proposed
Total Positions 28.4 24.0 24.0 23.0 23.0
Personnel Expense $ 3,361,423 $ 2,901,609 $ 2,745,240 $ 2,612,405 $ 2,691,890
Operations and Maintenance 1,517,992 1,470,486 1,365,870 1,354,284 1,134,820
Capital Outlay 17,148 2,900 - - 2,270
Total Dept. Operating Budget 4,896,563$ 4,374,995$ 4,111,110$ 3,966,689$ 3,828,980$
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay Operations and Maintenance Personnel Expense
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DIRECTOR OF DEVELOPMENT SERVICES
Development Services Department
Division No: 0300
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)6.5 6.7 7.0 7.0 7.0
◊Personnel Expenditure 673,573$ 649,599$ 725,770$ 666,217$ 731,170$
◊Operations & Maintenance 39,086 45,611 48,030 47,181 41,750
◊Capital Outlay 9,443 - - - -
Division Total 722,102$ 695,210$ 773,800$ 713,398$ 772,920$
The Office of the Director is responsible for the overall administration of the department.The Director is
responsible for managing the operation of the department and ensuring that all department goals are achieved in
an efficient manner.
Initiate work on the Poway Road Corridor Study.
Complete updates related to floodplain development permits to the Municipal Code.
Oversee City Capital Improvement Program.
$580
$600
$620
$640
$660
$680
$700
$720
$740
$760
$780
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
73
PLANNING
Development Services Department
Division No: 0301
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Development Review Applications 39 46 27 65 65
Conditional Use Permit Applications 17 19 14 19 20
Sign Permit Applications 64 63 42 170 180
Home Occupation Permits 90 46 85 60 70
Variance Applications 5 9 4 8 7
Temporary Use Permit Applications 53 65 55 55 60
Vegetation Abatements 953 944 915 950 950
Division Operating Budget
Authorized Positions (FTE)5.6 6.0 7.0 7.0 7.0
◊Personnel Expenditure 564,474$ 617,163$ 781,320$ 787,127$ 799,400$
◊Operations & Maintenance 125,132 153,291 181,220 175,210 174,690
◊Capital Outlay - - - - -
Division Total 689,606$ 770,454$ 962,540$ 962,337$ 974,090$
The Planning Division is responsible for processing land use applications and ensuring compliance with zoning
and conditions of approval through plan reviews and field inspections. Code Compliance is conducted within
the Planning Division and enforces City regulations on signs,graffiti,businesses,noise, housing,vegetation
management, stormwater pollution, vehicle abatement, and other topics.
Initiate work on the Poway Road Corridor Study.
Begin development of an Open Space Acquisition Plan.
Complete amendments to the Poway Municipal Code.
$-
$200
$400
$600
$800
$1,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
74
BUILDING AND SAFETY INSPECTION
Development Services Department
Division No: 0303
Division Goals & Objectives
»
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Plan Checks 642 623 625 650 650
Building Permits 1,176 1,811 1,150 1,950 1,950
Inspections 6,126 6,067 6,000 5,865 6,100
Division Operating Budget
◊Operations & Maintenance 552,487$ 554,116$ 467,130$ 550,072$ 558,100$
◊Capital Outlay - - - - -
Division Total 552,487$ 554,116$ 467,130$ 550,072$ 558,100$
The Building and Safety Inspection Division provides assistance and information on construction code
requirements to developers and residents through telephone/counter contacts, plan check review, and structural,
electrical,plumbing,and mechanical inspections.The City's Building and Safety Inspection services are
provided through a contract with Esgil Corporation.
Provide accurate information and plan check and inspection services to developers and residents.
Monitor and implement changes in laws, codes, and techniques that affect the building industry.
Enhance public outreach, including web page updates and additional information documents.
Maintain and update the Access database record of all stored plans.
$420
$440
$460
$480
$500
$520
$540
$560
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Operations &
Maintenance
75
CAPITAL PROJECTS ENGINEERING
Development Services Department
Division No: 0304
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Projects in Design 18 19 10 18 19
Projects Under Construction 9 12 7 8 8
Division Operating Budget
Authorized Positions (FTE)5.3 4.6 2.0 2.0 2.0
◊Personnel Expenditure 631,166$ 486,321$ 454,760$ 450,918$ 458,230$
◊Operations & Maintenance 20,517 21,518 24,390 21,393 16,230
◊Capital Outlay 4,083 - - - -
Division Total 655,766$ 507,839$ 479,150$ 472,311$ 474,460$
The Capital Projects Engineering Division is responsible for surveys, design, construction administration,and
inspection services for capital improvement projects.This Division also performs special studies and provides
engineering support for projects in other departments such as Community Services and Public Works.
Complete design and construction of Capital Improvement Projects in accordance with the approved CIP
program.
Expand overall TRAKiT database by inputting data associated with CIP projects into LandTrak.
Initiate work on the Poway Road Corridor Study.
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
76
LAND DEVELOPMENT ENGINEERING
Development Services Department
Division No: 0305
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Grading Permit Applications 17 15 10 12 14
Improvement Plan Applications 6 6 6 7 8
Other Engineering Reviews 46 59 45 91 100
Right-of-Way Permit Applications 186 180 200 220 240
Division Operating Budget
Authorized Positions (FTE)2.0 1.3 3.0 3.0 3.0
◊Personnel Expenditure 231,098$ 240,326$ 349,110$ 368,747$ 388,690$
◊Operations & Maintenance 26,661 94,650 38,310 31,934 24,100
◊Capital Outlay - - - - -
Division Total 257,759$ 334,976$ 387,420$ 400,681$ 412,790$
The Land Development Engineering Division is responsible for ensuring that private developments comply
with City standards and specific conditions of approval.
Complete initial reviews of all grading and improvement plans within four weeks of submittal.
Complete subsequent reviews within three weeks of submittal.
Update the utility undergrounding policy in the Municipal Code.
$-
$50
$100
$150
$200
$250
$300
$350
$400
$450
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Operations &
Maintenance
Personnel
Expenditure
77
ENGINEERING INSPECTION
Development Services Department
Division No: 0306
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Grading Projects Inspected 37 30 30 30 36
MDRAs Inspected 21 24 20 27 32
Capital Improvement Projects Inspected 9 13 7 9 9
Right-of-Way Permits Inspected 186 180 200 220 240
Division Operating Budget
Authorized Positions (FTE)4.5 3.9 3.0 3.0 3.0
◊Personnel Expenditure 495,958$ 360,926$ 188,280$ 187,876$ 191,070$
◊Operations & Maintenance 70,261 59,200 45,130 44,169 44,090
◊Capital Outlay - - - - -
Division Total 566,219$ 420,126$ 233,410$ 232,045$ 235,160$
The Engineering Inspection Division is responsible for ensuring that all public and private construction projects
comply with the City-approved plans and specifications and meet State requirements to prevent stormwater
pollution.
Respond to inspection needs or requests on public and private projects.
Oversee more than 200 right-of-way permits per year from review of plans to final project inspection.
Train all Engineering Inspectors annually on National Pollutant Discharge Elimination System (NPDES)
requirements and other technical inspection issues.
$-
$100
$200
$300
$400
$500
$600
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
78
TRAFFIC ENGINEERING
Development Services Department
Division No: 0307
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Traffic Counts 10 90 20 10 90
Traffic Safety Committee Items 7 4 8 4 4
Traffic Control Plan Reviews 186 180 200 220 240
Division Operating Budget
Authorized Positions (FTE)1.0 0.8 1.0 1.0 1.0
◊Personnel Expenditure 155,962$ 159,615$ 121,460$ 121,109$ 123,330$
◊Operations & Maintenance 234,901 237,005 242,780 242,066 10,840
◊Capital Outlay 2,868 2,900 - - 2,270
Division Total 393,731$ 399,520$ 364,240$ 363,175$ 136,440$
Program Budgets Approp. Through April 2013 Added for 2013-14 Total
1188 - Motorist Aid Services 175,344$ -$ 175,344$
Total Program Budgets 175,344$ -$ 175,344$
The Traffic Engineering Division is responsible for resolving the City’s traffic engineering and transportation
planning issues.Staff oversees the operation and maintenance of the City’s computerized traffic signal system
and reviews all work area traffic control designs and traffic impact reports for land development projects.
Initiate work on the Poway Road Corridor Study.
Collect traffic data for SANDAG and review its Congestion Management Program.
Maintain current speed surveys in accordance with the California Vehicle Code.
$-
$50
$100
$150
$200
$250
$300
$350
$400
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
79
STORMWATER MANAGEMENT
Development Services Department
Division No: 0308
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Industrial/Commercial Inspections 141 168 140 146 150
Municipal Inspections 30 30 30 30 30
Educational Materials Distributed 60,449 57,000 42,000 40,000 40,000
Dry Weather Sites Monitored 50 50 50 50 50
Division Operating Budget
Authorized Positions (FTE)1.0 0.5 - - -
◊Personnel Expenditure 128,622$ 129,477$ -$ -$ -$
◊Operations & Maintenance 290,080 283,818 312,580 232,032 225,370
◊Capital Outlay 754 - - - -
Division Total 419,456$ 413,295$ 312,580$ 232,032$ 225,370$
*Prior to 2011-12, this division was combined with the Public Works Stormwater division (0412).
The Stormwater Management Division is responsible for preserving, protecting,and improving the waters of
the U.S.within the City boundaries.Staff maintains compliance with the National Pollutant Discharge
Elimination System Permit by reducing or preventing the discharge of pollutants to the storm drain system
and performing required inspections, monitoring and annual reporting.
Reorganize the City's stormwater program to streamline implementation and meet new Permit requirements.
Implement bacteria Total Maximum Daily Load (TMDL) requirements as necessary, and sediment TMDL
requirements once approved by Regional Water Quality Control Board.
Inspect industrial/commercial/municipal facilities, construction sites, treatment best management practices,
and other items.
$-
$50
$100
$150
$200
$250
$300
$350
$400
$450
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
80
HOUSING AUTHORITY & PROGRAMS
Division No: 0309
Division Goals & Objectives
»
»
»
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)2.6 0.4 1.0 - -
◊Personnel Expenditure 480,570$ 258,180$ 124,540$ 30,411$ -$
◊Operations & Maintenance 158,866 21,277 6,300 10,227 15,650
◊Capital Outlay - - - - -
Division Total 639,436$ 279,457$ 130,840$ 40,638$ 15,650$
* Housing Authority & Programs Division Transferred from Redevelopment Agency in March 2011
Administer the Housing Special Programs Fund, including grant issuance and monitoring.
Coordinate with County of San Diego to disseminate fair housing information.
Administer the SHOP and BEGIN loan programs including issuance of loans for Meadows moderate home
resale, and continue monitoring of sixty-seven existing loans.
Monitor each of Poway's ten affordable housing developments to ensure continued compliance with
regulatory agreement requirements.
Development Services Department
Programs
The Housing Authority and Programs Division supports Poway’s Housing Authority.Staff works to provide
the community with a variety of housing options, including high quality, multi-family and single-family homes
affordable to low-and moderate-income households.This Division manages existing assets and facilitates
affordable housing development with care and attention to resident and community needs.
Development
Assist Meadows homeowner with resale of one Meadows moderate, affordable for-sale home and issue
required Supporting Home Ownership in Poway (SHOP) and Building Equity and Growth in
Neighborhoods (BEGIN) program loans.
Disburse remaining components of Housing Authority Loan for Orange Gardens affordable rehabilitation
project, and conduct post-completion analysis of project financials in accordance with Authority Loan
Agreement in mid-2013.
$-
$100
$200
$300
$400
$500
$600
$700
Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
81
HOUSING PROGRAMS
Development Services Department
Housing Assistance Programs Total
1135 - Supporting Home Ownership in Poway
(SHOP) Program 2,137,514$ -$ 2,137,514$
1173A- Building Equity and Growth in
Neighborhoods (BEGIN) Program 1,545,000 -
Housing Developments Programs
5925 - Oak Knoll/Pomerado Rd Affordable
Housing 2,129,427$ -$
5948 - Orange Gardens 9,036,000 -
5976 - Monte Vista 1,863,019 -
5989 – Twin Peaks Affordable Housing 970,000 -
Other Programs
5983 – Housing Special Programs Fund 4,468,307$ 4,468,307$
Total Housing Programs 22,149,267$ -$ 22,149,267$
CDBG Programs
5110 – North County Winter Shelter 61,555 11,000
5961 – Home Share & Community Connections 708,086 75,895
Total CDBG Programs 769,641$ 86,895$ 856,536$
72,555
783,981
9,036,000
1,863,019
970,000
2,129,427$
1,545,000
Appropriations Appropriation for
May 2013 FY 2013-14
82
REDEVELOPMENT SUCCESSOR AGENCY
ADMINISTRATION
Development Services Department
Division No: 0310
2010-11 2011-12 2012-13 2012-13 2013-14
Division Operating Budget Actual Actual Approved Estimated Proposed
Authorized Positions (FTE)- - - - -
◊Personnel Expenditure -$ -$ -$ -$ -$
◊Operations & Maintenance - - - - 24,000
◊Capital Outlay - - - - -
Division Total -$ -$ -$ -$ 24,000$
This Division provides administration for the Successor Agency to the former Poway Redevelopment Agency,
dissolved effective February 1, 2012 by State Legislative action.
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Front:040_08a_04xxDept_TabA.eps
Back: 040_08a_04xxDept_TabB.eps
Public Works
PUBLIC WORKS
Department Code: 0400
Expense 2010-11 2011-12 2012-13 2012-13 2013-14
Classification Actual Actual Approved Estimated Proposed
Authorized Positions 83.1 83.6 82.0 82.0 80.0
Personnel Expense $ 7,437,650 $ 7,818,788 $ 7,971,220 $ 7,557,197 $ 7,802,350
Operations and Maintenance 23,005,585 24,919,341 27,656,630 29,307,685 28,233,120
Capital Outlay 217,884 346,991 435,800 768,834 521,090
Total Department Budget $ 30,661,118 $ 33,085,120 $ 36,063,650 $ 37,633,716 $ 36,556,560
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14
Capital Outlay Operations and Maintenance Personnel Expense
87
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88
DIRECTOR OF PUBLIC WORKS
Public Works Department
Division No: 0400
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
5,401 6,682 5,400 7,320 7,320
351 356 350 390 390
66%67%66%66%66%
Division Operating Budget
Authorized Positions (FTE)5.0 5.0 4.0 4.0 4.0
◊Personnel Expenditure 601,171$ 614,168$ 548,740$ 548,794$ 556,980$
◊Operations & Maintenance 27,227 25,888 28,470 27,356 30,180
◊Capital Outlay 360 - - - -
Division Total 628,758$ 640,056$ 577,210$ 576,150$ 587,160$
The Office of the Director oversees and coordinates 14 functional areas to ensure reliable operation and
maintenance of public infrastructure to protect public health and safety.The Department is responsible for
compliance with state and federal regulations for water treatment,water distribution,wastewater, reclaimed
water,stormwater,flood control,solid waste and household hazardous waste, and fleet operations. Additional
functions include maintenance of streets, medians, sidewalks and signage;parks,trails and open space;urban
forestry; traffic signals and street lights;resource conservation,and administration of special districts.The
Director's Office ensures Department preparedness for emergency events, including fire and severe weather.
Ensure all operations meet or exceed regulatory requirements.
Meet or exceed the state mandated solid waste diversion rate of 50%.
Ensure timely, effective response to service requests.
Percent of Total Waste Stream
Diverted from Landfills
Work Orders
Online Service Requests
$500
$550
$600
$650
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
89
UTILITY SYSTEMS OPERATIONS AND MAINTENANCE
Public Works Department
Division No: 0401
Division Goals & Objectives
»
»
»Complete Geographic Information System (GIS) mapping of utilities systems to support efficiency of field work.
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
8.99 9.37 8.40 9.39 8.65
3.24 3.00 3.46 3.46 3.57
84,684 84,660 84,624 84,624 84,624
Division Operating Budget
Authorized Positions (FTE)9.0 11.7 12.0 12.0 12.0
◊Personnel Expenditure 1,019,924$ 1,246,408$ 1,298,870$ 1,195,185$ 1,309,190$
◊Operations & Maintenance 30,316 65,785 130,850 131,202 162,680
◊Capital Outlay 6,325 805 19,000 19,000 9,510
Division Total 1,056,565$ 1,312,998$ 1,448,720$ 1,345,387$ 1,481,380$
This Division plans work and directs activities to ensure delivery of water to residents and businesses and
transportation of wastewater to the City of San Diego's wastewater treatment system for production of reclaimed
water or discharge through the Point Loma Treatment Plant.Raw water purchased from the San Diego County
Water Authority is piped to Poway's Water Treatment Plant and is currently delivering 8.65 million gallons per
day of treated water to 19 reservoirs to be used for domestic and commercial consumption,landscape irrigation,
and fire protection.Central to the delivery of high quality water, reclaimed water and the disposal of wastewater
is a complex piping and pumping system that is operated and maintained by this Division.This Division is also
responsible for providing field customer service related to water service,including meter reading and repair and
turning water service on and off.
Operate and maintain all potable and reclaimed pumping and storage facilities.
Operate and maintain system to transport wastewater for treatment.
Water Meters Read
Average daily potable water (Million
Gallons per Day)
Average daily wastewater pumped and
gravity fed (Million Gallons per Day)
$-
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
90
WATER SUPPLY, TREATMENT AND STORAGE
Public Works Department
Division No: 0402
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
3,553 3,581 3,482 3,580 3,580
3,282 3,428 3,066 3,688 3,157
37,775 41,900 41,900 41,900 41,940
100%100%100%100%100%
Division Operating Budget
Authorized Positions (FTE)7.0 7.0 7.0 7.0 6.0
◊Personnel Expenditure 827,443$ 854,244$ 880,210$ 781,053$ 770,310$
◊Operations & Maintenance 10,583,321 12,370,263 12,958,300 14,226,373 14,334,270
◊Capital Outlay 61,068 7,211 51,000 274,124 135,240
Division Total 11,471,832$ 13,231,718$ 13,889,510$ 15,281,550$ 15,239,820$
Treated water delivered per year
(million gallons)
Annual water quality samples
This Division plans for and acquires water supplies,maximizes the water storage capabilities of Lake Poway and
the City's reservoir system,treats raw water to ensure potable water quality that meets or exceeds regulatory
requirements, and ensures the availability of high-quality water during normal and high-demand times.The
Division must meet comprehensive regulatory reporting requirements for State, Federal, and local agencies.
Provide water quality that meets or exceeds regulatory requirements.
Maximize utilization of Lake Poway storage.
Maintain compliance with Cal-OSHA regulations.
Percentage of test results meeting
or exceeding regulatory
requirements
Raw water purchased per year
(million gallons)
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
91
WASTEWATER DISPOSAL AND CONTRACT ADMINISTRATION
Public Works Department
Division No: 0403
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
238 216 238 214 220
1,180 1,100 1,270 1,262 1,303
Division Operating Budget
Authorized Positions (FTE)- - - - -
◊Personnel Expenditure -$ -$ -$ -$ -$
◊Operations & Maintenance 4,262,996 4,176,434 4,578,520 5,414,662 4,695,930
◊Capital Outlay 2,969 3,488 - 143,938 27,000
Division Total 4,265,965$ 4,179,922$ 4,578,520$ 5,558,600$ 4,722,930$
Annual wastewater flow per year
(million gallons)
Wastewater pumped (million gallons)
all stations
This Division’s costs include power to operate the City’s five sewage lift stations that pump an average of 220
million gallons of wastewater annually,and contract costs for transmission, treatment,and disposal of Poway’s
wastewater by the City of San Diego.The City of Poway participates in the San Diego Metropolitan Wastewater
Joint Powers Authority with 11 other cities and special districts in San Diego County for wastewater treatment
and shared use of the City of San Diego’s regional wastewater infrastructure.
Coordination with the City of San Diego, Poway's wastewater treatment provider, to ensure cost effective
service and to manage technical elements associated with wastewater transportation and treatment.
Maintain Poway's collection system lift stations and pumps according to recommended standards.
Implement new technology to improve operations throughout the collection system.
$-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
92
WATER TRANSMISSION AND DISTRIBUTION
Public Works Department
Division No: 0404
Division Goals & Objectives
»
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
442 714 430 990 710
100%100%100%100%100%
861 2,872 2,275 2,088 2,160
316 1,040 1,057 1,124 1,134
38 28 37 26 31
Division Operating Budget
Authorized Positions (FTE)8.7 8.4 9.0 9.0 9.0
◊Personnel Expenditure 761,304$ 780,944$ 820,670$ 804,921$ 814,880$
◊Operations & Maintenance 405,757 462,867 427,960 442,789 479,520
◊Capital Outlay 25,711 30,856 26,200 11,188 35,380
Division Total 1,192,772$ 1,274,667$ 1,274,830$ 1,258,898$ 1,329,780$
Perform 940 utility mark-outs annually.
The Water Transmission and Distribution Division ensures reliable delivery of high quality water.The Division
is responsible for the maintenance and repair of the water mains,pipes and appurtenances that deliver water to
Poway’s water customers.This system consists of 289 miles of water system piping, 1,605 air-release and blow-
off assemblies,2,821 fire hydrants, 6,794 valves, and 13,745 water meters.The City also has a proactive Cross-
Connection Program to identify potential contamination points, ensure backflow protection and ensure all 1,896
backflow devices in the potable water system meet testing requirements annually.
Maintain safe and reliable water distribution system.
Perform system-wide distribution maintenance to ensure distribution valves are exercised and system flushing
occurs to ensure water quality.
Ensure all potable water backflow devices are tested annually.
Residential meters replaced
Percentage of backflows tested
Valves exercised
Fire hydrants inspected
Emergency responses
$-
$200
$400
$600
$800
$1,000
$1,200
$1,400
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
93
WASTEWATER COLLECTION MAINTENANCE
Public Works Department
Division No: 0405
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
4 3 0 2 0
0.0216 0.0162 0.0000 0.0108 0.0000
239,237 223,857 195,360 165,171 223,860
377,144 301,558 322,344 205,089 301,548
32 133 50 60 43
Division Operating Budget
Authorized Positions (FTE)5.8 7.0 7.0 7.0 7.0
◊Personnel Expenditure 455,478$ 577,925$ 589,780$ 547,023$ 584,130$
◊Operations & Maintenance 202,529 203,298 340,190 304,326 327,780
◊Capital Outlay 6,226 18,194 25,000 24,773 27,560
Division Total 664,233$ 799,417$ 954,970$ 876,122$ 939,470$
The City of Poway provides sewer (wastewater)collection services through 185 miles of collection pipelines,
12,193 sewer laterals,five sewage lift stations,and 4,066 manholes.This Division provides ongoing preventive
cleaning, maintenance, and repair of the sewage collection system in accordance with the City's Sewer System
Management Plan (SSMP)which ensures the City meets strict regulations set by the State of California.This
includes emergency removal of sewer line blockages, repair and replacement of sewer laterals in the public right-
of-way,and maintenance of the structural integrity of sewer mains and manholes in the collection system.The
Division also administers the Fat,Oil,and Grease (FOG)Program responsible for the permitting and
compliance monitoring of food establishments to minimize the discharge of grease into the sewer system.
Zero spills of the public sewage system.
Maintain the City's 185-mile wastewater system pipe by videotaping (20%), and cleaning (33%) annually.
Ensure access to wastewater collection system through an easement maintenance program.
Spills per hundred miles of pipe
System pipe videotaped (ft.)
System pipe cleaned (ft.)
FOG Permits issued
Public Sewage Spills
$-
$200
$400
$600
$800
$1,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
94
RECLAIMED WATER SUPPLY AND STORAGE
Public Works Department
Division No: 0406
Division Goals & Objectives
»
»
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
43 71 37 19 51
103 150 174 291 184
20 21 30 30 30
Division Operating Budget
Authorized Positions (FTE)1.0 1.0 1.0 1.0 1.0
◊Personnel Expenditure 92,511$ 95,403$ 98,520$ 96,118$ 99,110$
◊Operations & Maintenance 296,823 356,259 354,520 382,613 395,100
◊Capital Outlay 1,780 973 - - 320
Division Total 391,114$ 452,635$ 453,040$ 478,731$ 494,530$
Site violations issued
Shutdown tests
Site inspections
The Reclaimed Water Supply and Storage Division is responsible for the delivery of reclaimed (recycled)
water that is used for commercial landscape irrigation in the Poway Business Park. Poway receives its
reclaimed water supply from the City of San Diego’s North City Reclamation Plant.The system is comprised
of 12 miles of system piping, one pumping station,one reservoir,and 204 metered connections.The Division
monitors,operates, and maintains Poway’s two recycled water distribution system zones, including all
regulatory monitoring and compliance required by the State of California.
Meet demand for reclaimed water in the Poway Business Park.
Perform required four-year regulatory shutdown tests annually.
Perform required one-year regulatory site inspections annually.
Continue to provide prompt, direct contact with City customers and to assist them in achieving regulatory
compliance.
Abide by strict regulations associated with use of recycled water set by the State of California.
$-
$100
$200
$300
$400
$500
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
95
MAINTENANCE OPERATIONS
Public Works Department
Division No: 0410
Division Goals & Objectives
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
1,311 1,470 1,400 1,500 1,450
175 173 150 343 300
Division Operating Budget
Authorized Positions (FTE)3.9 3.9 3.5 3.5 3.5
◊Personnel Expenditure 253,820$ 247,390$ 326,400$ 325,991$ 330,080$
◊Operations & Maintenance 148,446 145,618 130,800 132,822 127,230
◊Capital Outlay 713 - 2,000 2,000 640
Division Total 402,979$ 393,008$ 459,200$ 460,813$ 457,950$
This Division plans,oversees, and administers the work of street maintenance,stormwater and flood control,
and vehicle and equipment maintenance to protect public health and safety and to ensure regulatory
compliance, responsiveness, efficiency and effectiveness during normal and emergency operations.
Ensure regulatory compliance with State and Federal environmental agencies.
Ensure timely response to service requests in assigned operational areas.
Work Orders Completed in Streets and
Drainage Divisions
Development Plans Reviewed
$-
$100
$200
$300
$400
$500
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
96
STREETS MAINTENANCE
Public Works Department
Division No: 0411
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
794 755 800 750 750
289,000 257,756 300,000 220,500 250,000
53%39%83%90%85%
98%97%95%97%95%
572 489 500 500 500
95%100%90%90%90%
Division Operating Budget
Authorized Positions (FTE)9.2 8.9 9.0 9.0 9.0
◊Personnel Expenditure 723,536$ 740,913$ 752,410$ 769,706$ 736,080$
◊Operations & Maintenance 3,301,738 2,997,976 3,705,320 3,675,969 3,129,010
◊Capital Outlay 7,047 843 - - 6,960
Division Total 4,032,321$ 3,739,732$ 4,457,730$ 4,445,675$ 3,872,050$
This Division preserves and maintains the public roadway infrastructure to ensure the safe and efficient
movement of pedestrians,traffic,goods and emergency services at all times,including special events and
emergency situations such as storm,flood and fire.The Division is responsible for the maintenance and repair of
the City's 165 miles of roads and right-of-ways,sidewalks, regulatory signs,street trees, and removing graffiti
from areas visible from the right-of-way.
Preserve and maintain the public roadway infrastructure.
Respond to roadway emergencies.
Remove graffiti in areas visible from the right-of-way.
Percentage of Sidewalk Grinding
Completed Within 1 Working Day
When Identified as High Risk
Work Orders Completed
Square Feet of Asphalt Repaired
Percentage of Pothole Work Orders
Responded to Within 1 Working Day
Percentage of Sign Repairs Corrected
Within 10 Working Days
Sidewalk Grinds Completed
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
97
STORMWATER AND FLOOD CONTROL
Public Works Department
Division No: 0412
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
100% / 2%100%/10%100% /10%100%/9%100%/9%
100%/100%100%/70%100%/100%100%/59%100%/75%
63%77%75%98%80%
30,805 21,986 35,000 18,956 20,000
3 1 5 0 0
Division Operating Budget
Authorized Positions (FTE)7.0 7.0 7.0 7.0 6.0
◊Personnel Expenditure 548,107$ 564,968$ 585,490$ 515,448$ 519,500$
◊Operations & Maintenance 327,280 319,559 347,020 340,857 340,060
◊Capital Outlay 2,512 750 - - 640
Division Total 877,899$ 885,277$ 932,510$ 856,305$ 860,200$
Corrugated Metal Pipe (CMP) Repairs
Percentage of 4.8 Miles (25.1 acres) of
Earthen Channels Mowed
This Division is responsible for inspecting and maintaining the public drainage and stormwater collection and
conveyance systems to reduce risk of death,injury and property damage due to flooding.This Division performs
annual inspections and maintains over 1,400 stormwater drain inlets,26 channel mowing sections,12 detention
basins, 44 under road box culverts and 64 miles of pipeline to verify proper operation of all municipal structural
treatment controls designed to reduce pollutant discharges and comply with the National Pollutant Discharge
Elimination Systems (NPDES) permit.
Inspect and maintain catch basins, stormwater drain inlets, concrete and open earthen channels.
Complete annual channel cleaning, mowing and invasive/exotic plant removal.
Repair or replace failed corrugated metal pipe (CMP).
Square Feet of Invasive Plants Removed
Percentage of 1,453 Drop Inlets Inspected
and Required Cleaning
Percentage of 6.3 Miles of Concrete
Channels Inspected and Cleaned
$-
$200
$400
$600
$800
$1,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
98
VEHICLE AND EQUIPMENT MAINTENANCE
Public Works Department
Division No: 0413
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Total Street-Legal Vehicle Inventory 120 120 120 112 112
46% / 54%46% / 54%55% / 45%45% / 55%55% / 45%
100%100%100%100%100%
Division Operating Budget
Authorized Positions (FTE)3.9 3.7 3.0 3.0 3.0
◊Personnel Expenditure 341,073$ 325,127$ 302,080$ 306,662$ 314,880$
◊Operations & Maintenance 589,118 669,123 778,220 685,241 694,120
◊Capital Outlay 753 941 - - 25,960
Division Total 930,944$ 995,191$ 1,080,300$ 991,903$ 1,034,960$
Percentage of Regulatory Compliance
Achieved (over 88 permits)
Percentage of Time Spent on Scheduled
Maintenance Compared to Unscheduled
Repairs
This Division ensures safe and reliable vehicles and equipment for City departments while meeting regulatory
requirements,inspections and certifications.The City's fleet and equipment inventory includes,sedans, law
enforcement vehicles,fire apparatus, sewer and water equipment, heavy-duty trucks,tractors,trailers,off-road
and industrial equipment,generators, and small landscape equipment.Essential vehicle services include
acquisition and disposal, preventive maintenance, repairs, regulatory compliance,provision of close to 100,000
gallons of fuel and oil supplies and collection and disposal of hazardous waste generated by City departments.
Maintenance strategies that ensure a constant state of readiness.
Proactive and preventive maintenance to extend and maximize service life.
Meet or exceed local, state, and federal regulatory requirements.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
99
ENVIRONMENTAL PROGRAMS
Public Works Department
Division No: 0417
Division Goals & Objectives
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
2,140 2,005 2,000 1,757 2,009
Contracts/Projects Managed 34 / N/A 34 / N/A 30 / 50 29 / 45 30 / 50
Division Operating Budget
Authorized Positions (FTE)2.0 2.0 2.5 2.5 2.5
◊Personnel Expenditure 247,595$ 198,308$ 227,260$ 167,485$ 210,200$
◊Operations & Maintenance 13,135 14,764 21,860 20,742 18,930
◊Capital Outlay 624 - 2,000 - 640
Division Total 261,354$ 213,072$ 251,120$ 188,227$ 229,770$
Program Budgets Approp. Through April 2013 Added for 2013-14 Total
1110-Beverage Container Recycling 185,823$ 12,860$ 198,683$
1260-Used Oil Recycling 212,614$ 13,810$ 226,424$
1697-Household Hazardous Waste 3,232,380$ -$ 3,232,380$
Total Program Budgets 3,630,817$ 26,670$ 3,657,487$
The Division plans,oversees, and administers the work of parks,trails and open space maintenance,facility
maintenance, special districts and contract services to protect public health and safety and to ensure
compliance,responsiveness,efficiency and effectiveness during normal and emergency operations.The
Division is also responsible for energy conservation efforts.
Manage and monitor critical peak pricing tariff and energy conservation events to maximize energy savings.
Ensure timely response to service request in assigned operational areas
Work Orders Completed in Parks,
Facilities and Special Districts
$-
$50
$100
$150
$200
$250
$300
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
100
PARKS, TRAILS AND LANDSCAPE MAINTENANCE
Public Works Department
Division No: 0418
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Acres Maintained 232 232 232 232 232
Sport Courts and Fields Maintained 26 26 26 26 26
Miles of Trails 55 55 56 56 56
Eagle Scout Projects Supported 20 22 25 15 15
Special Events Supported 32 24 24 24 24
38 37 35 36 36
Division Operating Budget
Authorized Positions (FTE)16.0 14.9 14.0 14.0 14.0
◊Personnel Expenditure 1,132,913$ 1,164,615$ 1,127,770$ 1,091,024$ 1,145,130$
◊Operations & Maintenance 606,214 777,712 777,470 777,687 792,230
◊Capital Outlay 31,526 32,387 20,600 25,160 20,280
Division Total 1,770,653$ 1,974,714$ 1,925,840$ 1,893,871$ 1,957,640$
Successor Agency/Housing Authority
Properties Maintained
This Division provides safe, clean,well-maintained, inviting,useable public parks,trails and green spaces to
support quality programming and enhance the enjoyment of all residents and visitors.The Division provides full-
service maintenance for parks and public restrooms,certain vacant City properties, sports courts and fields, trails,
and open space.The Division also performs mandated playground inspections and supports landscape
maintenance at City Hall.
Maintain developed parks.
Maintain and expand trails system.
Reduce water consumption by converting to low volume irrigation and increase water monitoring capabilities
in landscaped areas to achieve maximum water efficiency.
$-
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
$1,800
$2,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
101
FACILITIES MAINTENANCE
Public Works Department
Division No: 0419
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Work Orders Completed 1,010 770 880 774 880
N/A 45/55 32/68 26/74 10/90
Division Operating Budget
Authorized Positions (FTE)2.5 2.0 2.0 2.0 2.0
◊Personnel Expenditure 228,580$ 202,274$ 155,030$ 151,604$ 151,420$
◊Operations & Maintenance 612,812 667,955 747,580 771,448 657,510
◊Capital Outlay 2,473 1,069 - - 640
Division Total 843,865$ 871,298$ 902,610$ 923,052$ 809,570$
Percent of time preventive maintenance
compared to unscheduled repair
The Division provides contract and in-house repair, maintenance and janitorial functions for all City buildings
and structures including 59 buildings ranging in size from 200 to 60,000 square feet, appurtenances such as
electronic gates,fire extinguishers,fire sprinkler systems,exterior parking lot lights,and security and fire
monitoring systems.
Undertake regular preventive maintenance activities.
Complete service requests.
Implement and administer prioritized reinvestment plan to maximize and protect City assets.
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
102
SPECIAL DISTRICTS AND CONTRACT SERVICES
Public Works Department
Division No: 0420
Division Goals & Objectives
»
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
Customer Inquiries and Service Requests 1,780 2,533 2,500 2,455 2,500
Street light outages 810 829 875 602 600
100%73%95%94%95%
Traffic signal calls 475 307 310 278 280
Emergency Traffic Signal Repairs 195 46 60 38 40
Division Operating Budget
Authorized Positions (FTE)2.0 1.3 1.0 1.0 1.0
◊Personnel Expenditure 204,194$ 206,101$ 257,990$ 256,183$ 260,460$
◊Operations & Maintenance 1,597,875 1,665,841 2,329,550 1,973,598 2,048,570
◊Capital Outlay 67,795 249,474 290,000 268,652 230,320
Division Total 1,869,864$ 2,121,416$ 2,877,540$ 2,498,433$ 2,539,350$
Percentage of Street lights repaired within
10 days
This Division is responsible for the maintenance,operation and contract administration of 188 acres of
landscape,42 acres of open space,over 3,000 street lights,traffic signals at 56 intersections, lighted street signs
and 25 flashing beacons within the boundaries of the Special Districts.The Division administers 10 Special
Districts and provides engineering services, contract inspection and supervision of contractual work,
administrative support, coordination of in-house repairs as needed, and staff assistance to property owners,
developers, civic associations, and the general public in matters relating to the Special Districts.
Enhance public safety by providing traffic signals, street lights, illuminated street name signs and safety
lighting.
Enhance the quality of life of residents by providing safe, attractive and well-maintained landscaping.
Monitor water consumption in landscaped areas to achieve maximum water efficiency.
Implement multi year capital reinvestment projects to improve traffic signal safety and reliability.
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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Safety Services
SAFETY SERVICES
Department Code: 0500
Expense 2010-11 2011-12 2012-13 2012-13 2013-14
Classification Actual Actual Approved Estimated Proposed
Authorized Positions 53.6 52.7 54.0 54.0 54.0
Personnel Expense $ 7,485,741 $ 7,793,094 $ 8,075,760 $ 8,121,410 $ 8,397,270
Operations and Maintenance 10,711,720 10,926,888 11,277,920 11,182,795 11,824,010
Capital Outlay 67,205 56,191 121,100 111,217 65,240
Total Department Budget $ 18,264,666 $ 18,776,173 $ 19,474,780 $ 19,415,422 $ 20,286,520
$-
$5,000
$10,000
$15,000
$20,000
$25,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay Operations and Maintenance Personnel Expense
107
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108
DIRECTOR OF SAFETY SERVICES
Safety Services Department
Division No: 0500
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
52 52 52 52 52
4 8 8 8 8
Division Operating Budget
Authorized Positions (FTE)3.1 3.2 3.0 3.0 3.0
◊Personnel Expenditure 476,393$ 476,525$ 493,970$ 399,857$ 463,620$
◊Operations & Maintenance 60,828 65,583 76,260 72,701 89,940
◊Capital Outlay - - - - -
Division Total 537,221$ 542,108$ 570,230$ 472,558$ 553,560$
Program Budgets Approp. Through April 2013 Added for 2013-14 Total
1161- Emergency Preparedness 1,515,600$ -$ 1,515,600$
1174- Red Cross Shelter Supplies 81,498 - 81,498$
Total Program Budgets 1,597,098$ -$ 1,597,098$
CERT training sessions & drills
Law enforcement activity reports
The Director of Safety Services Division is responsible for providing overall administration,direction, planning,
and management for the Fire Department and contract law enforcement services including budget development
and management,personnel recruitment, citywide emergency planning,disaster preparedness, and incident
management.
Deliver effective emergency response and service by maintaining a high level of professional competencies.
Remain one of the safest communities in San Diego County.
Continue to strengthen the City's emergency planning efforts and disaster preparedness technologies.
$-
$100
$200
$300
$400
$500
$600
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
109
FIRE SUPPRESSION
Safety Services Department
Division No: 0501
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
3,674 3,638 3,700 3,780 3,800
254 274 200 170 175
14,724 15,577 15,000 15,200 15,500
Division Operating Budget
Authorized Positions (FTE)48.4 47.7 49.0 49.0 49.0
◊Personnel Expenditure 6,728,174$ 7,054,635$ 7,283,610$ 7,427,264$ 7,629,950$
◊Operations & Maintenance 902,498 910,040 934,930 922,576 1,136,140
◊Capital Outlay 65,460 40,218 79,100 69,217 35,850
Division Total 7,696,132$ 8,004,893$ 8,297,640$ 8,419,057$ 8,801,940$
Program Budgets Approp. Through April 2013 Added for 2013-14.Total
1166- Fire Equipment Trust Fund 71,412$ -$ 71,412$
Total Program Budgets 71,412$ -$ 71,412$
The Fire Suppression Division is responsible for the delivery of emergency and nonemergency services
including fire suppression,rescue, emergency medical,hazardous materials responses,and public assistance.
The Division deploys 16 firefighters each day from three fire stations that staff three fire engines,one ladder
truck,and two ambulances.This Division is responsible for the coordination of facility,apparatus, and
equipment repair and maintenance.Personnel training,team response drills,and incident management are also
part of this Division.
Manage Division resources to ensure effective response to all requests for emergency service and
nonemergency assistance.
Ensure that a high state of readiness is maintained by actively managing fire apparatus, equipment and facility
resources.
Through a vibrant and ongoing effort, assure that a highly trained and well-prepared workforce is maintained.
Training and manipulative skill hours
Incident responses
Facility and apparatus work orders
$-
$2,000
$4,000
$6,000
$8,000
$10,000
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
110
FIRE PREVENTION
Safety Services Department
Division No: 0502
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
2,183 2,183 2,617 2,617 2,600
Operational permits issued 649 649 678 595 600
662 705 700 936 900
Division Operating Budget
Authorized Positions (FTE)2.0 1.8 2.0 2.0 2.0
◊Personnel Expenditure 281,174$ 261,934$ 298,180$ 294,289$ 303,700$
◊Operations & Maintenance 175,102 161,880 143,500 169,382 160,210
◊Capital Outlay 30 - - - -
Division Total 456,306$ 423,814$ 441,680$ 463,671$ 463,910$
The Fire Prevention Division is responsible for the delivery of fire and life safety inspection and education
services to existing businesses,apartments, educational,institutional,and permitted facilities.This Division
provides plan review and new construction inspections to ensure compliance with state and local fire and life
safety regulations. Coordination of fire investigations and incident management are also part of this Division.
Manage the fire company inspection program (FCIP) and business self-inspection program.
Conduct annual inspections and issue fire department operational permits.
Perform plan reviews and new construction inspections.
Plan reviews completed
FCIP and business self-inspections
$-
$50
$100
$150
$200
$250
$300
$350
$400
$450
$500
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
111
PARAMEDICS
Safety Services Department
Division No: 0503
Division Goals & Objectives
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
18 18 18 18 18
18 18 18 18 18
1,674 1,739 1,700 1,616 1,760
Division Operating Budget
◊Operations & Maintenance 263,199$ 292,303$ 300,800$ 299,213$ 296,540$
◊Capital Outlay 1,715 15,973 42,000 42,000 29,390
Division Total 264,914$ 308,276$ 342,800$ 341,213$ 325,930$
EMS Transports
EMS in-service training
Field care audit sessions
The Paramedic Division is a budget cost center that supports Fire Suppression,Division 0501.It specifies the
financial outlay and activity for emergency medical services (EMS).This Division captures equipment and
training costs associated with supporting Safety Services'pre-hospital EMS delivery system,but contains no
direct personnel costs.
Evaluate new technology while maintaining current technology that enhances patient treatment data collection
and improved billing processing.
Identify emerging EMS treatment improvements and deliver in-service training and field care audits to ensure
maintenance of licenses and certifications of personnel.
Maintain active involvement in EMS groups and associations and communicate changes in EMS treatment
protocols to personnel.
$-
$50
$100
$150
$200
$250
$300
$350
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
112
Division Goals & Objectives
»
»
»
»
2010-11 2011-12 2012-13 2012-13 2013-14
Division Activity Statistics Actual Actual Approved Estimated Proposed
14,663 14,283 14,205 14,205 14,197
291 324 267 267 226
15 17 14 14 12
212 219 238 238 256
Division Operating Budget
◊Operations & Maintenance 9,310,094$ 9,497,082$ 9,822,430$ 9,718,923$ 10,141,180$
◊Capital Outlay - - - - -
Division Total 9,310,094$ 9,497,082$ 9,822,430$ 9,718,923$ 10,141,180$
Program Budgets Total
16,685$ -$ 16,685$
46,764 - 46,764$
Total Program Budgets 63,449$ -$ 63,449$
LAW ENFORCEMENT
Safety Services Department
Division No: 0504
The Law Enforcement Division is a budget cost center that supports comprehensive contract law enforcement
services provided by the San Diego County Sheriff's Department. These services include emergency response,
crime prevention,traffic enforcement,collision reduction,investigative services,drug prevention and education,
and community policing.
Reduce youth access to drugs and alcohol through education, prevention, and enforcement.
1152- Law Enforcement Equipment
1160- Senior Volunteer Patrol Fund
Approp. Thru April 2013 Added for 2013-14
Maximize the use of Community Oriented Policing Programs (COPPS) resources and strategies.
Continue aggressive gang-related policing, documentation, and prosecution.
Utilize crime analysis to monitor real-time crime trends occurring within the community.
Number of Calls for Service
Traffic Accident Reports
Start Smart Education Classes
Narcotic Arrests
$8,800
$9,000
$9,200
$9,400
$9,600
$9,800
$10,000
$10,200
Actual
2010-11
Actual
2011-12
Approved
2012-13
Estimated
2012-13
Proposed
2013-14Thousands Capital Outlay
Operations &
Maintenance
113
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114
Capital Improvement Programs
Funding Sources
Source Total Prior
Appropriations
Proposed
Appropriations
Total Project
Appropriations
Funding Spent
to Date
Available
Balance
General Fund (100)$1,716,998 $0 $1,716,998 $954,545 $762,453
Street Develop. (222-226)60,000 605,000 665,000 14,119 650,881
Drainage Fund (232)2,813,606 50,000 2,863,606 2,203,213 660,393
CDBG Fund (241)720,086 53,887 773,973 638,147 135,826
Fed/State Grants (242/253)290,000 - 290,000 283,287 6,713
Park Improvement Fund (411)890,000 50,000 940,000 882,458 57,542
Successor Agency (720)1,523,892 - 1,523,892 1,523,892 -
Low/Mod Housing (416/472)- - - - -
Water Fund (510/511)6,343,550 848,232 7,191,782 5,117,996 2,073,786
Sewer Fund (520/521)4,228,304 500,000 4,728,304 3,170,307 1,557,997
Capital Facilities (617)- - - - -
Trusts (7xx)110,740 (23,779) 86,961 86,961 -
Total Budget $18,697,176 $2,083,340 $20,780,515 $14,874,925 $5,905,590
Funding Uses
Project Type Total Prior
Appropriations
Proposed
Appropriations
Total Project
Appropriations
Funding Spent
to Date
Available
Balance
Streets & Highways $1,873,892 $605,000 $2,478,892 $1,821,299 $657,593
Drainage 2,813,606 50,000 2,863,606 2,203,213 660,393
Govern. Buildings 2,235,686 53,887 2,289,573 1,394,303 895,271
Parks and Open Space 1,202,138 26,221 1,228,359 1,167,808 60,550
Water Utilities 6,343,550 848,232 7,191,782 5,117,996 2,073,786
Sewer Utilities 4,228,304 500,000 4,728,304 3,170,307 1,557,997
Total Budget $18,697,176 $2,083,340 $20,780,515 $14,874,925 $5,905,590
* "Total Prior Appropriations" column reflects previously appropriated prior year funding for all currently active CIP projects.
** "Total Project Appropriations" column includes previously appropriated prior year funding and newly appropriated current year funding for all currently active
CIP projects. This figure represents the total amount of funding which is appropriated for all active CIP projects.
CITY OF POWAY
CAPITAL IMPROVEMENT PROGRAM OVERVIEW
Streets &
Highways
12%
Drainage
14%
Govern.
Buildings
11% Parks and
Open Space
6%
Water
Utilities
31%
Sewer
Utilities
23%
Total Project Appropriations
by Project Type
Water
35%
Sewer
23%
Drainage
14%
General
8%
Successor
Agency
7%
Park Improv
4%
Grants/
Other
9%
Total Project Appropriations
by Funding Source
117
CITY OF POWAYCAPITAL IMPROVEMENT PROGRAM SUMMARY
Project Title Project No. Funding Source
Total Prior
Appropriations
FY 2013-14
Appropriation
Total Project
Appropriation
Expenditures (through
Mar. 2013 )
Available
Balance
Streets & Highways Projects
Midland Road Improvements 12008 223A -$ 255,000$ 255,000$ -$ 255,000$
Poway Road Corridor Study 12009 223A - 350,000 350,000 - 350,000
Espola Rd Improv.-Design and EIR 5292 253/440 1,813,892 - 1,813,892 1,807,179 6,713
Traffic Signal Synchronization 1341 226 60,000 - 60,000 14,119 45,881
Total Streets & Highways Projects 1,873,892$ 605,000$ 2,478,892$ 1,821,299$ 657,593$
Drainage Projects
Corrugated Metal Pipe Replacement 1437 232 2,118,606$ -$ 2,118,606$ 1,978,747$ 139,859$
Corrugated Metal Pipe Study 1442 232 30,000 - 30,000 2,150 27,850
Rattlesnake Creek Bank Stabilization 1443 232/233 525,000 - 525,000 184,892 340,108
Stone Canyon Creek FEMA Flood
Insurance Rate Map Revision 1444 232 140,000 - 140,000 37,424 102,577
Natural Channel Silt Study 1445 231 - 50,000 50,000 - 50,000
Total Drainage Projects 2,813,606$ 50,000$ 2,863,606$ 2,203,213$ 660,393$
Government Buildings Projects
Emergency Preparedness 1161 100 1,515,600$ -$ 1,515,600$ 756,155$ 759,445$
ADA Barrier Removal 1548 241 720,086 53,887 773,973 638,147 135,826
Total Govt. Buildings Projects 2,235,686$ 53,887$ 2,289,573$ 1,394,303$ 895,271$
Parks & Open Space Projects
Lights 1612 100/411 1,091,398$ -$ 1,091,398$ 1,080,847$ 10,550$
Blue Sky Amphitheater 1630 783 110,740 (23,779) 86,961 86,961 -
Senior Center Design 1502 411 - 50,000 50,000 - 50,000
Total Parks&Open Space Projects 1,202,138$ 26,221$ 1,228,359$ 1,167,808$ 60,550$ 118
CITY OF POWAY
CAPITAL IMPROVEMENT PROGRAM SUMMARY
Project Title Project No.Funding Source
Total Prior
Appropriations
FY 2013-14
Appropriation
Total Project
Appropriation
Expenditures (through
Mar. 2013 )
Available
Balance
Water Utilities Projects
Water Dist. System Rehab.Study 1701 510 -$ 80,000$ 80,000$ -$ 80,000$
Water Treatment Plant Rehab.Study 1704 510 - 40,000 40,000 - 40,000
Fire Protection Upgrades 1744 510/511 1,414,400 - 1,414,400 1,009,725 404,675
High Valley Waterline 1750 510 1,526,538 (25,368) 1,501,170 1,501,170 -
Water System Repair/Replacement 1756 510 1,311,701 680,000 1,991,701 1,117,424 874,277
Clearwell Redundant Pipeline Design 1757 510/511 670,000 - 670,000 402,755 267,245
Treatment Plant Corrosion Repair 1760 510 1,090,000 - 1,090,000 1,016,034 73,966
Radio Remote Read Water Meters 1761 510 130,911 73,600 204,511 35,823 168,688
Reservoir Safety Modifications 1762 510 200,000 - 200,000 35,065 164,935
Total Water Utilities Projects 6,343,550$ 848,232$ 7,191,782$ 5,117,996$ 2,073,786$
Sewer Utilities Projects
Oak Knoll Sewer Siphon Air Jumper 1801 520 200,000$ -$ 200,000$ -$ 200,000$
Annual Manhole Rehabilitation 1824 520 2,178,304 - 2,178,304 2,027,824 150,480
Annual Sewer Line Repair / Replace 1829 520 1,600,000 500,000 2,100,000 902,625 1,197,375
Sewer Master Plan Update 1832 520 250,000 - 250,000 239,858 10,142
Total Sewer Utilities Projects 4,228,304$ 500,000$ 4,728,304$ 3,170,307$ 1,557,997$
Total (27 Projects)18,697,176$ 2,083,340$ 20,780,515$ 14,874,925$ 5,905,590$
Capital Projects Funded through Departmental Operating Budgets
FY13/14 Street Maint. Slurry Seal Div. 0411 100/223/224 1,489,600$
FY13/14 Street Overlay Project Div. 0411 100/223 510,000
Repairs & Painting-Various Facilities Div. 0105 617 527,900
Total Capital Projects Funded through Departmental Operating Budget 2,527,500$
Funding Source Definitions:
100 - General Fund 231/232 - Drainage Funds 510/511 - Water Funds
222 - Street Development Fund 241 - CDBG Fund 520/521 - Sewer Funds
223 - Transnet 242 - State Grant Fund 617 - Capital Facilities
224 - Traffic Congestion Fund 253 - Federal Grant Fund119
Midland Road Improvements - CIP # 12008
Project Manager:Zoubir Ouadah
Responsible Department:Development Services
Start Date: July 2013
Estimated Completion:June 2014
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Prop A Fund 223A
(Transnet 70%) - 255,000 255,000 - 255,000
Total Budget -$ 255,000$ 255,000$ -$ 255,000$
Estimated Annual Operating Budget Impact: $0
Poway Road Corridor Study - CIP # 12009
Project Manager:Rich Whipple
Responsible Department:Development Services
Start Date: July 2013
Estimated Completion:December 2014
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Prop A Fund 223A
(Transnet 70%) - 350,000 350,000 - 350,000
Total Budget -$ 350,000$ 350,000$ -$ 350,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Streets and Highways)
Description
This project will include the design of improvements to Midland Road between Hilleary Place and Scots Way.
The proposed work will include curbs, gutters, sidewalks, and drainage improvements and will provide for a
transition from a four-lane to a two-lane roadway. This work is identified in the Transportation Element of the
City’s General Plan, and will provide a safe route to Midland Elementary School.
City of Poway - Capital Improvement Program (Streets and Highways)
Description
The Poway Road Corridor Study will focus on transportation and land use along Poway Road. The study will
analyze traffic volumes and capacity, turning movements, driveway access, and medians and will include an
amendment to the Poway Road Specific Plan to address land use, design, and economic development of land
bordering Poway Road. The City will hire a consultant to conduct the necessary studies and prepare documents
for City Council consideration. Work will begin in July 2013, and expected to take approximately 18 months
to complete.
117
Espola Road Improvements – Design and EIR CIP # 5292
Project Manager:Rich Whipple
Responsible Department:Development Services
Start Date: March 2008
Estimated Completion:July 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Federal Grant (253) 290,000 - 290,000 283,287 6,713
Redev.‘01 TAB 1,523,892 - 1,523,892 1,523,892 -
Total Budget 1,813,892$ -$ 1,813,892$ 1,807,179$ 6,713$
Estimated Annual Operating Budget Impact: $0
Traffic Signal Synchronization - CIP # 1341
Project Manager:Zoubir Ouadah
Responsible Department:Development Services
Start Date: March 2012
Estimated Completion:March 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Regional Arterials
Traffic Mitigation
Fund (226)
60,000 - 60,000 14,119 45,881
Total Budget 60,000$ -$ 60,000$ 14,119$ 45,881$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Streets and Highways)
Description
At the City Council meeting on March 11, 2008, the Council decided to pursue a three lane road widening of
Espola Road, between Twin Peaks Road and Titan Way. An Environmental Impact Report (EIR) is being
prepared for this three lane option. The budgeted work includes a preliminary design (30% design),
environmental study, traffic study, and the preparation of a draft and final EIR. The design includes sidewalks,
curb and gutter, driveways, streetlights, paving, signal modifications and utility undergrounding. The final EIR
is scheduled for City Council consideration in June 2013. No funds are being requested for construction at this
time.
City of Poway - Capital Improvement Program (Streets and Highways)
Description
This project involves the collection of peak traffic volume data at 33 signalized intersections and using this data
to generate timing plans for signal synchronization along Poway Road, Twin Peaks Road, Community Road,
and Espola Road. Synchronization of the signals is scheduled for completion by March 2013.
118
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: July 2012
Estimated Completion:November 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Drainage (231)2,118,606 - 2,118,606 1,978,747 139,859
Total Budget 2,118,606$ -$ 2,118,606$ 1,978,747$ 139,859$
Estimated Annual Operating Budget Impact: $0
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: June 2011
Estimated Completion:November 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Drainage – Dev.
Impact (232)30,000 - 30,000 2,150 27,850
Total Budget 30,000$ -$ 30,000$ 2,150$ 27,850$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Drainage)
Corrugated Metal Pipe Repair and Replacement - CIP # 1437
Description
This fund is used to replace or repair failing corrugated metal drainage pipes citywide. The fiscal year 2013-14
project will replace or repair failing corrugated metal pipes on Poway grade. Construction is scheduled to
coincide with the annual Public Works maintenance closure.
City of Poway - Capital Improvement Program (Drainage)
Corrugated Metal Pipe Study - CIP # 1442
Description
The Corrugated Metal Pipe Study is an update of the corrugated pipe assessment study that was done in 1999.
This study will analyze the condition and adequacy of existing corrugated metal culverts Citywide and provide
recommendations for repairs and replacements. Work completed to date includes videoing of existing
corrugated metal pipe in Street Maintenance Zone 5.
119
Rattlesnake Creek Streambank Stabilization CIP # 1443
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: September 2010
Estimated Completion:October 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Drainage (231)169,000 - 169,000 - 169,000
Drainage (232)356,000 - 356,000 184,892 171,108
Total Budget 525,000$ -$ 525,000$ 184,892$ 340,108$
Project Manager:Steve Crosby
Responsible Department:Development Services
Start Date: July 2012
Estimated Completion:December 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Drainage (231)140,000 - 140,000 37,424 102,577
Total Budget 140,000$ -$ 140,000$ 37,424$ 102,577$
Description
The City has become aware of portions of Stone Canyon Creek in which actual field conditions differ from the
current Federal Emergency Management Agency (FEMA) mapped special flood hazard boundary. This project
will determine a more accurate special flood hazard boundary for the creek, and will process a FEMA Map
Revision to reflect a more accurate boundary on the corresponding FEMA Flood Insurance Rate Map.
Estimated Annual Operating Budget Impact: $0
CIP #1444
Stone Canyon Creek FEMA Flood Insurance Rate Map Revision
City of Poway - Capital Improvement Program (Drainage)
City of Poway - Capital Improvement Program (Drainage)
Description
Two areas of the tributary to Rattlesnake Creek, from Kentfield Drive to Norwalk Street, were eroded by the
rains between December 7, 2009 and January 27, 2010. These areas experienced bank failures that required
immediate repair. The City of Poway’s Public Works Department obtained approval from the Army Corps of
Engineers for temporary restoration measures. The approval letter required long-term bioengineering solutions
for the two areas, in the context of the larger basin. This project includes all the necessary studies and design
coordination with the regulatory agencies to address the long-term solution, and construction of the permanent
solution. This project is currently advertising for construction.
Estimated Annual Operating Budget Impact: $0
120
Project Manager:Steve Crosby
Responsible Department:Development Services
Start Date: July 2013
Estimated Completion:June 2014
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Drainage (231)- 50,000 50,000 - 50,000
Total Budget -$ 50,000$ 50,000$ -$ 50,000$
Emergency Preparedness - CIP #1161
Project Manager:Steve Crosby
Responsible Department:Development Services
Start Date: October 2011
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
General (100)1,515,600 - 1,515,600 756,155 759,445
Total Budget 1,515,600$ -$ 1,515,600$ 756,155$ 759,445$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Drainage)
Natural Channel Silt Study - CIP # 1445
Description
This project will select a qualified consultant through the RFP process to conduct field surveys to determine the
current ground surface elevations in pre-selected natural channels and will compare the elevations to historic
elevations of the channels. This information will be used to determine which channel sections, if any, have
silted to a level which impacts the required capacity of the channel.
Description
This project is used to improve the City’s emergency response capabilities as needs are identified.
City of Poway - Capital Improvement Program (Government Buildings)
Estimated Annual Operating Budget Impact: $0
121
ADA Barrier Removal - CIP # 1548
Project Manager:Melody Rocco
Responsible Department:Development Services
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
CDBG (241)720,086 53,887 773,973 638,147 135,826
Total Budget 720,086$ 53,887$ 773,973$ 638,147$ 135,826$
Estimated Annual Operating Budget Impact: $0
Michael P. Cafagna Community Building & Senior Center - CIP # 1502
Project Manager:Bob Manis
Responsible Department:Development Services
Start Date: July 2013
Estimated Completion:December 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Park Improv. (411)- 50,000 50,000 - 50,000
Total Budget -$ 50,000$ 50,000$ -$ 50,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Government Buildings)
Description
This is an annual Community Development Block Grant (CDBG) funded program to remove Americans with
Disabilities Act (ADA) barriers and improve access to various public facilities. The FY13-14 project will
include construction of ADA improvements at Old Poway Park, which were identified and designed as part of
the fiscal year 2012-13 CDBG allocation.
Description
This project will include completion of the schematic design for a new Community Building and Senior Center
located at Poway Community Park.
City of Poway - Capital Improvement Program (Parks and Open Space)
122
Water Distribution System Maintenance and Rehabilitation Study
Project Manager:Steve Crosby
Responsible Department:Development Services
Start Date: July 2013
Estimated Completion:June 2014
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Water Imp. Fnd (510)- 80,000 80,000 - 80,000
Total Budget -$ 80,000$ 80,000$ -$ 80,000$
Water Treatment Plant Maintenance and Rehabilitation Study
Project Manager:Steve Crosby
Responsible Department:Development Services
Start Date: July 2013
Estimated Completion:June 2014
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Water Imp. Fnd (510)- 40,000 40,000 - 40,000
Total Budget -$ 40,000$ 40,000$ -$ 40,000$
City of Poway - Capital Improvement Program (Water Utilities)
CIP #1701
Description
This project will select a qualified consultant through the RFP process to conduct an assessment of the existing
water distribution system infrastructure including piping, pressure reducing stations, and pump stations and
document and prioritize recommended maintenance, repair, and rehabilitation projects.
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
CIP #1704
Description
This project will select a qualified consultant through the RFP process to conduct an assessment of the existing
Water Treatment Plant and document and prioritize recommended maintenance, repair, and rehabilitation
projects.
Estimated Annual Operating Budget Impact: $0
123
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: February 2011
Estimated Completion:June 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Water Fund (510)931,424 - 931,424 931,424 -
Water Imp. Fnd (511) 482,976 - 482,976 78,301 404,675
Total Budget 1,414,400$ -$ 1,414,400$ 1,009,725$ 404,675$
Annual Water System Repair/Replacement CIP # 1756
Project Manager:Melody Rocco
Responsible Department:Development Services
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Water Fund (510) 1,311,701 680,000 1,991,701 1,117,424 874,277
Total Budget 1,311,701$ 680,000$ 1,991,701$ 1,117,424$ 874,277$
Estimated Annual Operating Budget Impact: $0
Fire Protection Upgrades - CIP # 1744
Description
Phase 1 of this project consisted of identifying priorities for fire protection upgrades of the City’s water system.
This year’s project, phase 2, will include the construction of new water mains and fire hydrants in Vian Road
and in Green Valley Terrace. This project is scheduled to begin construction in April 2013.
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
Each year the City funds maintenance and rehabilitation of the City’s aging water infrastructure. In fiscal year
2013-14, these funds will be used to perform maintenance and rehabilitation assessments of the City’s water
treatment plant and distribution system, which will be managed as separate CIP project accounts.
City of Poway - Capital Improvement Program (Water Utilities)
124
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: November 2009
Estimated Completion June 2014
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Water Fund (510)349,383 - 349,383 349,383 -
Water Imp. Fnd (511) 320,617 - 320,617 53,373 267,245
Total Budget 670,000$ -$ 670,000$ 402,755$ 267,245$
Water Treatment Plant Corrosion Repair - CIP # 1760
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: October 2010
Estimated Completion:April 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Water Fund (510) 1,090,000 - 1,090,000 1,016,034 73,966
Total Budget 1,090,000$ -$ 1,090,000$ 1,016,034$ 73,966$
Estimated Annual Operating Budget Impact: $0
Description
This project involves the design and construction of corrosion repair measures at the Lester J. Berglund Water
treatment Plant. Construction is currently underway and expected to be complete by April 2013.
Description
This project originally consisted of the design of a new redundant feed pipeline from the Poway water treatment
plant clearwell to the distribution system, and approximately 1,000 linear feet of 24” transmission main and
approximately 1,500 linear feet of 36” piping. The scope has been revised to include design and construction of
high line connections for temporary emergency water supply in the event the clearwell pipeline is taken out of
service due to damage or for maintenance.
City of Poway - Capital Improvement Program (Water Utilities)
Clearwell Redundant Pipeline - CIP # 1757
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
125
Radio Remote Read Water Meters - CIP #1761
Project Manager:Tom Howard
Responsible Department:Public Works
Start Date: October 2010
Estimated Completion:April 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Water Fund (510)130,911 73,600 204,511 35,823 168,688
Total Budget 130,911$ 73,600$ 204,511$ 35,823$ 168,688$
Estimated Annual Operating Budget Impact: $0
Reservoir Safety Modifications - CIP # 1762
Project Manager:Melody Rocco
Responsible Department:Public Works
Start Date: August 2012
Estimated Completion:December 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Water Fund (510)200,000 - 200,000 35,065 164,935
Total Budget 200,000$ -$ 200,000$ 35,065$ 164,935$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
Of the City’s 18 reservoirs, 11 require modifications in order to comply with Title 8 of California Code Section
3277. This project is currently in design and will include modifications to the top of the access ladders for each
of these reservoirs to provide proper ingress and egress,a fixed security gate, a safety climb pole, and fall
protection measures.
City of Poway - Capital Improvement Program (Water Utilities)
Description
This project funds the purchase and installation of remote read water meters at difficult to access locations
throughout the City. For FY 2013-14, 400 meters are scheduled for replacement with the upgraded meters.
126
Oak Knoll Sewer Siphon Air Jumper - CIP # 1801
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: November 2013
Estimated Completion:December 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Sewer Fund (520)200,000 - 200,000 - 200,000
Total Budget 200,000$ -$ 200,000$ -$ 200,000$
Estimated Annual Operating Budget Impact: $0
Annual Manhole Rehabilitation - CIP # 1824
Project Manager:Tom Howard
Responsible Department:Public Works
Start Date: September 2013
Estimated Completion:June 2014
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Sewer Fund (520) 2,178,304 - 2,178,304 2,027,824 150,480
Total Budget 2,178,304$ -$ 2,178,304$ 2,027,824$ 150,480$
Estimated Annual Operating Budget Impact: $0
Description
This project continues the City’s manhole rehabilitation program. The project provides rehabilitation of
approximately 100 existing sewer manholes. This rehabilitation is intended to eliminate inflow/infiltration into
the manholes extending their useful life in order to avoid more costly replacement.
City of Poway - Capital Improvement Program (Sewer Utilities)
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
The existing sewer lines in Oak Knoll Road include a siphon structure, which carries wastewater flows under
the existing Oak Knoll Road drainage culvert. Because the siphon flows full, odorous gases cannot cross the
siphon structure and are forced out of openings in the sewer line upstream of the siphon. To address odor
issues, staff has determined that the best long term solution would be the construction of an air jumper; a
pipeline which allows the movement of air across a sewer siphon. This project will include the design and
construction of an air jumper across the Oak Knoll Sewer Siphon. This project will be funded with money that
was previously appropriated to the Annual Sewer Line Repair and Replace project in FY 12/13.
127
Annual Sewer Line Repair and Replace CIP # 1829
Project Manager:Melody Rocco
Responsible Department:Development Services
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Sewer Fund (520) 1,600,000 500,000 2,100,000 902,625 1,197,375
Total Budget 1,600,000$ 500,000$ 2,100,000$ 902,625$ 1,197,375$
Estimated Annual Operating Budget Impact: $0
Sewer Master Plan Update - CIP # 1832
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: May 2011
Estimated Completion:April 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
Sewer Fund (520)250,000 - 250,000 239,858 10,142
Total Budget 250,000$ -$ 250,000$ 239,858$ 10,142$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
This project is part of an annual program to maintain the City’s sewer system. Portions of the sewer system are
prioritized annually for repair, replacement, or lining. In fiscal year 2012-13 (1829A), design work began for
the lining of approximately 2,000 linear feet of existing sewer main, and the replacement of existing sewer
facilities in Olive Tree Lane, and in Pomerado Road at Stone Canyon Road. Construction of these
improvements will be completed in fiscal year 2013-14.
Description
This project will update the existing 2000 Sewer Master Plan and re-evaluate overall system design, address
system capacity concerns, and determine maintenance and rehabilitation requirements for aging infrastructure.
The Master Plan is complete and is scheduled for presentation to the City Council in April 2013.
City of Poway - Capital Improvement Program (Sewer Utilities)
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FY13/14 Street Maintenance - Slurry Seal Division 0411
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: June 2013
Estimated Completion:September 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
General (100)1,005,320$
Transnet (223)413,100
Gas Tax (211)41,180
Wtr/Swr (510/520)30,000
Total Budget 1,489,600$
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: June 2013
Estimated Completion:September 2013
Funding Source
Total Prior
Approp.
FY 2013-14
Appropriation Total Approp.
Life-to-Date Expended
Mar. 2013
Available
Balance
General (100)-$
Transnet (223)510,000
Total Budget 510,000$
Description
The City annually overlays or reconstructs portions of public streets that have deteriorated to a level that
requires more than patching and slurry seal. In fiscal year 2013-14, work will be completed to portions of Twin
Peaks Road from Community Road to Wood Creek Road, High Pine Street, Derringer Road, Reo Real Drive,
and Blanco Court.
City of Poway - Capital Improvement Program (Streets and Highways)
Description
The fiscal year 2013-14 street maintenance project is a continuation of the annual Citywide street maintenance
program. The program is an eight-year rotation through eight street maintenance zones providing deep
patching, skin patching, crack sealing, seal coat or slurry, and raising utility lids to grade as-needed. This year
the program is in the neighborhoods north of Twin Peaks Road and along Community and Midland roads.
City of Poway - Capital Improvement Program (Streets and Highways)
FY13/14 Street Overlay Project Division 0411
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ADDITIONAL INFORMATION
Available at www.poway.org
Resolution Adopting City Financial Program
Chart of Expense Accounts and Definitions
Chart of Revenue Accounts and Definitions
Authorized Positions by Department
Position Classifications
Organization Goals and Objectives
133