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Final Budget FY 2014-2015CITY OF POWAY CALIFORNIA CITY OF POWAY CALIFORNIA PROPOSED FINANCIAL PROGRAM FISCAL YEAR 2014-2015 PROPOSED FINANCIAL PROGRAM FISCAL YEAR 2014-2015 Public Works CITY OF POWAY CALIFORNIA CITY OF POWAY CITY COUNCIL DON HIGGINSON, MAYOR JIM CUNNINGHAM DAVE GROSCH JOHN MULLIN STEVE VAUS The City Council also sits as: Housing Authority Planning Commission Public Financing Authority Successor Agency to the Poway Redevelopment Agency CITY OF POWAY BUDGET REVIEW COMMITTEE BRETT AMES MARY CROSS BARRY LEONARD PETER MURRAY STEVEN STONE Prepared by: Administrative Services Department Scott Edwards, Director Peter Moote, Assistant Director Andrew White, Finance Manager CITY OF POWAY DIRECTORY OF CITY OFFICIALS CITY MANAGER DAN SINGER ASSISTANT CITY MANAGER TINA WHITE CITY ATTORNEY MORGAN FOLEY DIRECTOR OF COMMUNITY SERVICES ROBIN BETTIN CITY CLERK SHEILA COBIAN DIRECTOR OF DEVELOPMENT SERVICES BOB MANIS DIRECTOR OF ADMINISTRATIVE SERVICES/TREASURER SCOTT EDWARDS DIRECTOR OF PUBLIC WORKS LEAH BROWDER DIRECTOR OF SAFETY SERVICES MARK SANCHEZ TABLE OF CONTENTS City Manager's Letter of Transmittal ...................................................................................................... i Budget Overview ........................................................................................................................................ v Fund Balances, Source, and Uses Statement of Fund Balances ................................................................................................................... 1 General Fund (100) ................................................................................................................................ 3 Economic Uncertainty Fund (101) .......................................................................................................... 4 Special Projects Fund (102) .................................................................................................................... 5 Pension Stabilization Fund (104) ............................................................................................................ 6 Capital Improvement Fund (106) ............................................................................................................ 7 Street Maintenance Fund (103) .............................................................................................................. 8 Streets Funds (211-226) ......................................................................................................................... 9 Drainage and Stormwater Funds (231-233) .......................................................................................... 10 Grant Funds (241-257, 282-284, 714) .................................................................................................. 11 Developer Contribution, Mitigation Funds (251-252, 258, 411, 422) .................................................. 12 Special Assessment District Funds (261 – 275) ................................................................................... 13 Other Assessment Funds (250, 280-281, 283) ...................................................................................... 14 Debt Service Funds (311-336) .............................................................................................................. 15 Water Utility Funds (510-511).............................................................................................................. 16 Sewer Utility Funds (520-521) ............................................................................................................. 17 Capital Replacement Funds (611, 617) ................................................................................................ 18 Trust Funds (254, 711-782) .................................................................................................................. 19 City Housing Funds (416-417, 429) ..................................................................................................... 20 Bond/Loan Interest and Redemption ......................................................................................................... 21 Transfers by Fund Group ........................................................................................................................... 22 Interfund Loans .......................................................................................................................................... 23 Revenues by Fund .................................................................................................................................... 27 Operating Expenditures Operating Expenditures/Budget by Department ........................................................................................ 29 Budget by Fund ......................................................................................................................................... 31 Legislative and Administrative. ...................................................................................................... 33-42 Department of Administrative Services .......................................................................................... 43-54 Department of Community Services ............................................................................................... 55-68 Department of Development Services ............................................................................................ 69-84 Department of Public Works ........................................................................................................ 85-104 Department of Safety Services.................................................................................................... 105-114 Capital Improvement Program .................................................................................................... 115-133 Additional Information ......................................................................................................................... 135 This page intentionally left blank i ii iii This page intentionally left blank v Click on throughout the Budget for more information and detail BUDGET OVERVIEW The City’s operating budget for fiscal year July 1, 2014 to June 30, 2015 is approximately $77.7 million. The operating budget covers the day-to-day costs of providing services for police and fire protection, parks and recreation services, streets, and water, sewer, drainage and stormwater utilities. The City uses a fund accounting system, which segregates revenues and expenditures by specific activity. Under this system, the funding source determines how the money can be spent. The General Fund is the City’s principal funding source for fire protection, law enforcement, parks and recreation, planning and engineering and other operations that are not paid by dedicated or restricted sources. Enterprise Funds are used to separately account for operations that are self-supporting. For these funds, costs are fully recovered from user charges, which may only be used to support that particular service, such as water or sewer. Special Revenue Funds are used to account for activities paid for by dedicated revenue sources with specific limitations, such as gas tax, which must be spent on street maintenance. Finally, other funds used by the City include Trust Funds, Reserve Funds, and Internal Service Funds. A description of each fund type is provided in the budget’s fund activity schedules (pages 1-20) which show each fund’s fiscal year beginning balance, projected revenues, budgeted expenditures, transfers to other funds, and projected year-end balance. For FY 2014-15, the General Fund makes up roughly 49% of the overall operating budget, or $37.8 million. Operating costs for fire protection and law enforcement together make up over half of all General Fund expenditures. An additional $1.3 million in non-departmental expenditures is used for debt service, capital facilities, and other costs. *Includes Park Maintenance from Public Works department vi Understanding the Budget The operating budget is broken down into six departments: • Legislative and Administrative • Administrative Services • Community Services • Development Services • Public Works • Safety Services Departments are further broken down into divisions, such as Fire Suppression, or Park & Landscape Maintenance, and finally, by line- item, such as Gas & Electricity. For each department and its respective divisions, the budget reports proposed expenditures for FY 2014-15, prior year estimated or actual expenditures, and the goals and objectives for the new fiscal year. vii City Staffing For fiscal year 2014-15, the budget authorizes 206 full-time and 31.29* part-time positions to staff the City. The City has reduced its workforce by close to 30% since 2006-07. The department operating budget pages show the positions assigned to each division. Salary and benefit costs account for roughly half of General Fund operating expenditures, not including contract costs for law enforcement provided by the San Diego County Sheriff’s Department. The City's employee classifications and salary ranges for each are shown in the Position Classifications schedule. 2013-2014 2014-2015 Authorized Proposed Department Full-Time Part-Time* Full-Time Part-Time* Legislative and Administrative 9 - 9 - Administrative Services 19 .96 20 .48 Community Services 20 25.78 20 26.49 Development Services 22 .96 21 .96 Public Works 79 .96 81 3.36 Safety Services 54 - 55 - Grand Total 203 28.66 206 31.29 *Figures represent full-time equivalent based on 2,080 hours/year Revenues and Other Sources for Operations Appendices The General Fund gets its money for operations primarily from sales tax, property tax, and fees. For fiscal year 2014-15, total General Fund sources are projected at $39.48 million. Over 70% of General Fund revenues are from sales and property taxes. The City receives 1¢ of the 8¢ sales tax for every dollar spent in Poway. Most of the remainder goes to the State and County. viii $16 $17 $18 $19 $20 $21 $22 $23 Millions Interest Earnings/Transfers/Other 1% Fixed/Service Charges 15% Variable Commodity/Water Charges 84% $0 $5 $10 $15 $20 $25 Millions Capital Projects/Annual System Rehab. 4% Admin/Billing/Reading/Other 15% City Operating Costs 20% Raw Water/Power (pass-through costs) 61% About 21% of property taxes collected by the County Assessor are allocated to the City, or roughly $840 on a home valued at $400,000. The remainder of property taxes goes to schools, the County, and special districts. Utilities City provided water and sewer services are supported entirely by customer’s bills. Rates support necessary operational expenditures, the purchase and treatment of raw water, and capital improvements to ensure a safe and reliable system of plant, pipes, pump stations, and reservoirs. The budget and financial activity for each utility service is segregated into individual funds. Any unspent budget from a utility’s annual operations is placed in reserve and is used for capital projects and to moderate future rate increases. Due to the water supply challenges in the region, the City is paying over 50% more for its raw water supply than just three years ago. Operating Revenue $23.6 Million Operating & Capital Expenditures $22.7 Million Water Utilities 2014-15 ix $0 $1 $2 $3 $4 $5 $6 $7 $8 Millions Interest Earnings/Transfers/Other 4% Fixed/Service Charges 18% Commodity/Sewer Flow 78% $0 $1 $2 $3 $4 $5 $6 $7 $8 $9 Millions City Operating Costs 22% Admin/Billing/Other 23% Treatment (pass-through costs) 55% Similarly, charges for sewer service are used to support system operation, maintenance, and rehabilitation. Prior to 2011, sewer fees took into account the City’s share of costs for San Diego’s Metro system’s implementation of secondary wastewater treatment. In response to Metro’s deferral of this plan, Poway reduced its sewer commodity fees in 2011 and again in 2012. This resulted in the planned outcome where budgeted operating expenditures are projected to exceed revenue sources during FY 2014-15. Substantial sewer fund reserves are available to provide the resources necessary to ensure continued reliable service to our customers, and to moderate any necessary sewer rate increases over the next few years. Capital Improvements In addition to funding day-to-day operations, the budget provides money for capital projects, or investments in the City’s infrastructure such as streets and parks. Unlike the operating budget which covers expenditures year-by-year, the capital improvement program (CIP) spans multiple-years. Due to the dissolution of the Poway Redevelopment Agency by the State Legislature, projects funded by Agency sources are limited to contractual commitments that were in place prior to March 2011. In total, there are 26 active and proposed projects under the CIP, using $22.1 million from various sources. Pages 115-133 Operating Revenue $7.4 Million Operating & Capital Expenditures $8.6 Million* Sewer Utilities 2014-15 *Annual $500,000 appropriation for System Rehab. Projects deferred due to sufficient project funding from prior years’ allocations x More Information is Available Under direction of the City Manager, the Administrative Services Department prepares the City’s budget document. In addition to the published document, other budget resources are available on the City’s website. The City’s budget is reviewed by the Budget Review Committee (Committee), whose members are appointed by the City Council. The Committee also prepares recommendations for consideration by the City Council when the budget is adopted at a public hearing each June. The Committee’s recommendations are available for review on the City’s website with the budget document. Questions about the budget may be directed via email to the Administrative Services Department at adminservices@poway.org Fund Balances, Sources & Uses Proposed Revenues and Expenditures FY 2014-2015CapitalBeginningProjects/ Loans/ InterestEndingFund BalanceProgram Transfers and Bond Net Fund Fund BalanceFund7/1/2014 Revenues Operations Costs In(Out) Redemption Activity 06/30/2015General Fund20,293,667 38,752,240 37,843,085 187,000 (616,620) - 105,535 20,399,202Economic Uncertainty3,100,000 --- --- 3,100,000Special Projects Fund------- -Pension Stabilization Fund2,424,868 --- --- 2,424,868Capital Improvement Fund------- -Street Maintenance Fund4,483,286 --- --- 4,483,286Streets Funds1,624,760 3,139,340 3,303,538 150,000 -- (314,198) 1,310,562Drainage & Stormwater Funds544,552 1,024,750 672,727 200,000 -- 152,023 696,575Grant Funds (1)653,340 436,840 5,000 167,924 (100,000) - 163,916 817,256Developer Contribution/Mitigation Funds2,726,870 86,520 -- -- 86,520 2,813,390Special Assessment Districts6,966,578 2,266,450 2,716,275 - 356,950 - (92,875) 6,873,703Other Assessment Funds (1)397,487 984,330 136,120 50,000 (625,000) - 173,210 570,697Debt Service Funds4,439,228 386,460 -- 315,540 4,598,040 (3,896,040) 543,188Water Utility Funds4,981,291 22,685,350 22,130,886 850,000 (293,330) 283,680 (872,546) 4,108,745Sewer Utility Funds13,741,478 7,388,760 8,591,478 - 3,130 - (1,199,588) 12,541,890Capital Replacement Funds11,227,200 2,849,500 2,416,311 275,700 521,700 - 679,189 11,906,389Trust Funds4,478,277 19,840 -- (1,150) - 18,690 4,496,967City Housing Funds4,691,073 893,170 -- -- 893,170 5,584,243 (1) These expenditures are directly charged to these funds and are not included in the Budget by Fund allocation.Total86,773,956 80,913,550 77,815,420 1,880,624 (438,780) 4,881,720 (4,102,994) 82,670,962STATEMENT OF FUND BALANCES 1 This page intentionally left blank 2 GENERAL FUND Activity Detail Fund 100 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 18,325,735 17,673,350 17,687,970 17,687,970 20,293,667 REVENUES Taxes & Franchises Sales Tax 11,276,884 11,564,533 12,491,400 12,084,937 12,387,930 Property Tax 12,787,329 20,095,254 14,860,480 16,357,060 15,887,800 Franchise Fees, TOT 2,721,518 2,709,013 2,779,810 2,747,682 2,799,930 Fees, Permits & Services 4,234,220 4,856,263 4,318,080 5,099,687 4,909,600 Use of Property, Grants, Other 2,660,036 4,097,970 2,371,430 2,758,957 2,766,980 Total General Fund Revenues 33,679,987 43,323,033 36,821,200 39,048,323 38,752,240 TOTAL FUNDS AVAILABLE 52,005,722 60,996,383 54,509,170 56,736,293 59,045,907 EXPENDITURES Operating Expenses Legislative and Admin. Services 790,717 794,889 948,277 878,401 1,080,190 Administrative Services 2,098,726 2,157,825 1,919,180 1,911,684 2,136,357 Community Services 4,660,585 4,733,922 4,865,650 4,802,009 5,156,270 Development Services 2,830,063 3,779,577 3,464,670 3,701,039 3,754,656 Public Works 3,226,346 3,954,035 4,024,047 4,124,071 4,317,252 Safety Services 18,776,174 19,422,840 20,286,520 20,303,478 21,398,360 Redevelopment Services - - - - - Indirect Cost Alloc./Emp. Rtmnt. Cont. (355,240) - - - - Total Operating Expenses 32,027,372 34,843,089 35,508,344 35,720,682 37,843,085 Capital Projects 148,403 (26,229) - (13,316) 187,000 Program Expenses - (255,300) - 164,769 - Total Programs/Capital Projects 148,403 (281,529) - 151,453 187,000 TOTAL EXPENDITURES 32,175,775 34,561,560 35,508,344 35,872,135 38,030,085 TRANSFERS/LOANS Transnet Loan - - (150,000) - - Pension Stabiliz. Fund Trans. In/(Out)- - - - - Loan Repayment - - - - - Stormwater Fund Loan In/(Out)206,005 - - - - RDA Loan In/(Out)112,681 - - - - All Other Transfers In/(Out)(2,504,155) (8,757,996) (557,188) (570,491) (616,620) Encumbrance Roll Forward - - (63,515) - - Other Fund Balance Activity 28,873 11,144 - - - TOTAL TRANSFERS/LOANS (2,156,597)(8,746,852)(770,703)(570,491)(616,620) NET FUND ACTIVITY (652,385)14,621 542,153 2,605,697 105,535 ENDING FUND BALANCE 17,673,350 17,687,970 18,230,123 20,293,667 20,399,202 The General Fund is the City’s principal source for fire protection, law enforcement, parks and recreation, planning and engineering and other operations that are not funded by dedicated or restricted sources. The primary source of revenues for the General Fund are property taxes, sales tax, and fees for services. 3 ECONOMIC UNCERTAINTY FUND Activity Detail - Fund 101 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000 REVENUES ----- TOTAL FUNDS AVAILABLE 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000 EXPENDITURES Operating Expenses - - - - - Legislative and Admin. Services ----- Administrative Services ----- Community Services ----- Development Services ----- Public Works ----- Safety Services ----- Redevelopment Services ----- Indirect Cost Allocation ----- Total Operating Expenses ----- Capital Projects ----- Program Expenses ----- Total Programs/Capital Projects ----- TOTAL EXPENDITURES 0 0 0 0 0 TRANSFERS In/(Out) - - - - - LOANS In/(Out) - - - - - ENCUMB. ROLL FORWARD - - - - - OTHER FUND BALANCE ACTIVITY ----- TOTAL OTHER SOURCES/USES 0 0 0 0 0 NET FUND ACTIVITY 0 0 0 0 0 ENDING FUND BALANCE 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000 This fund was created by transfers from the General Fund. It will be drawn upon as necessary to help mitigate actions by the State, possible reductions in State funding, or unforeseen effects of the economy. 4 SPECIAL PROJECTS FUND Activity Detail - Fund 102 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 629,618 641,250 641,250 641,250 - REVENUES - - - - - TOTAL FUNDS AVAILABLE 629,618 641,250 641,250 641,250 0 EXPENDITURES Operating Expenses - - - - - Legislative and Admin. Services ----- Administrative Services ----- Community Services ----- Development Services ----- Public Works ----- Safety Services ----- Redevelopment Services ----- Indirect Cost Allocation - - - - - Total Operating Expenses ----- Capital Projects (11,632)---- Program Expenses ----- Total Programs/Capital Projects (11,632) - - - - TOTAL EXPENDITURES (11,632) 0 0 0 0 TRANSFERS In/(Out) - - - (641,250) - LOANS In/(Out) - - - - - ENCUMB. ROLL FORWARD - - - - - OTHER FUND BALANCE ACTIVITY - - - - - TOTAL OTHER SOURCES/USES 0 0 0 (641,250) 0 NET FUND ACTIVITY 11,632 0 0 (641,250) 0 ENDING FUND BALANCE 641,250 641,250 641,250 - - This fund is used to account for the sources and uses of monies available through tax sharing agreements. There are no active agreements in effect for FY 2014-15. 5 ` PENSION STABILIZATION FUND Activity Detail - Fund 104 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 2,424,868 2,424,868 2,424,868 2,424,868 2,424,868 REVENUES ----- TOTAL FUNDS AVAILABLE 2,424,868 2,424,868 2,424,868 2,424,868 2,424,868 EXPENDITURES Operating Expenses - - - - - Legislative and Admin. Services ----- Administrative Services ----- Community Services ----- Development Services ----- Public Works ----- Safety Services ----- Redevelopment Services ----- Indirect Cost Allocation - - - - - Total Operating Expenses ----- Capital Projects ----- Program Expenses ----- Total Programs/Capital Projects ----- TOTAL EXPENDITURES 00000 TRANSFERS In/(Out) - - - - LOANS In/(Out) - - - - - ENCUMB. ROLL FORWARD - - - - - OTHER FUND BALANCE ACTIVITY - - - - - TOTAL OTHER SOURCES/USES 0 0 0 0 0 NET FUND ACTIVITY 0 0 0 0 0 ENDING FUND BALANCE 2,424,868 2,424,868 2,424,868 2,424,868 2,424,868 This fund was created by transfers from the General Fund to address potential future pension rate increases when impacted by volatile markets. 6 CAPITAL IMPROVEMENT FUND Activity Detail - Fund 106 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 - - - - - REVENUES - - - - - TOTAL FUNDS AVAILABLE 0 0 0 0 0 EXPENDITURES Operating Expenses ----- Legislative and Admin. Services ----- Administrative Services ----- Community Services ----- Development Services ----- Public Works ----- Safety Services ----- Redevelopment Services ----- Indirect Cost Allocation - - - - - Total Operating Expenses ----- Capital Projects -8,074,800 - - - Program Expenses ----- Total Programs/Capital Projects - 8,074,800 --- TOTAL EXPENDITURES 0 8,074,800 0 0 0 TRANSFERS In/(Out)- 8,074,800 --- LOANS (In/(Out)----- ENCUMB. ROLL FORWARD ----- OTHER FUND BALANCE ACTIVITY ----- TOTAL OTHER SOURCES/USES 0 8,074,800 0 0 0 NET FUND ACTIVITY 0 0 0 0 0 ENDING FUND BALANCE ----- This fund was created by a transfer from the General Fund to establish a funding source for various community reinvestment Capital Improvement Projects. The original source of funds was a distribution from the Redevelopment Property Tax Trust Fund, associated with dissolution of the Redevelopment Agency. Allocating these funds for community reinvestment purposes is intended to mitigate in part the loss of Redevelopment as a financing tool for the City's Capital Improvement Program. 7 STREET MAINTENANCE FUND Activity Detail Fund 103 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 4,483,286 4,483,286 4,483,286 4,483,286 4,483,286 REVENUES - - - - TOTAL FUNDS AVAILABLE 4,483,286 4,483,286 4,483,286 4,483,286 4,483,286 EXPENDITURES Operating Expenses Legislative and Admin. Services Administrative Services Community Services Development Services Public Works Safety Services Redevelopment Services Indirect Cost Allocation Total Operating Expenses ----- Capital Projects Program Expenses Total Programs/Capital Projects ----- TOTAL EXPENDITURES 0 0 0 0 0 TRANSFERS In/(Out) ----- LOANS In/(Out) ENCUMB. ROLL FORWARD OTHER FUND BALANCE ACTIVITY TOTAL OTHER SOURCES/USES 0 0 0 0 0 NET FUND ACTIVITY 0 0 0 0 0 ENDING FUND BALANCE 4,483,286 4,483,286 4,483,286 4,483,286 4,483,286 The Street Maintenance Fund was established to provide an as-needed, supplemental source of funds for the City's Street Maintenance Program. Appropriations from this fund can be made at the discretion of the City Council to ensure that the City can continue its high standard for maintenance of streets. The source for the fund has been Council authorized transfers from prior years' General Fund operating surpluses. 8 STREETS FUNDS Activity Detail - Funds 211-226 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 4,418,562 1,344,275 1,869,896 1,869,896 1,624,760 REVENUES 2,224,332 3,564,371 2,991,120 3,020,561 3,139,340 TOTAL FUNDS AVAILABLE 6,642,894 4,908,646 4,861,016 4,890,457 4,764,100 EXPENDITURES Operating Expenses - - - - - Legislative and Admin. Services ----- Administrative Services ----- Community Services ----- Development Services 7,500 7,500 7,500 7,500 7,500 Public Works 2,431,494 3,027,229 2,711,848 2,656,475 3,296,038 Safety Services ----- Redevelopment Services ----- Indirect Cost Allocation ----- Total Operating Expenses 2,438,994 3,034,729 2,719,348 2,663,975 3,303,538 Capital Projects 60,000 - 605,000 601,722 150,000 Program Expenses ----- Total Programs/Capital Projects 60,000 - 605,000 601,722 150,000 TOTAL EXPENDITURES 2,498,994 3,034,729 3,324,348 3,265,697 3,453,538 TRANSFERS In/(Out) (328,589) - - - - RDA LOANS In/(Out) (2,471,030) - - - - LOANS - - 150,000 - - ENCUMB. ROLL FORWARD - - (1,677) - - OTHER FUND BALANCE ACTIVITY (5) (4,022) - - - TOTAL OTHER SOURCES/USES (2,799,624) (4,022) 148,323 0 0 NET FUND ACTIVITY (3,074,287) 525,620 (184,905) (245,136) (314,198) ENDING FUND BALANCE 1,344,275 1,869,896 1,684,991 1,624,760 1,310,562 These funds are used to finance the construction, repair and maintenance of City streets, to construct street projects financed by developer's fees, and to account for special sales taxes to be used for street and highway projects approved by the regional transportation group. Financial Activity in this fund group also includes proceeds from AB 2928, and State measure 1B bonds for traffic reduction and safety. 9 DRAINAGE AND STORMWATER FUNDS Activity Detail - Funds 231-233 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 4,172,228 (200,465) 288,858 288,858 544,552 REVENUES 1,259,605 1,003,843 950,640 981,524 1,024,750 TOTAL FUNDS AVAILABLE 5,431,833 803,378 1,239,498 1,270,382 1,569,302 EXPENDITURES Operating Expenses Legislative and Admin. Services 33,779 17,859 15,034 14,385 22,092 Administrative Services 66,917 33,300 32,780 33,151 44,972 Community Services ----- Development Services 533,492 38,591 38,670 39,905 39,450 Public Works 1,440,827 517,350 548,601 588,390 566,213 Safety Services ----- Redevelopment Services ----- Indirect Cost Allocation 12,974 - - - - Total Operating Expenses 2,087,988 607,101 635,085 675,830 672,727 Capital Projects - (104,163) 50,000 50,000 200,000 Program Expenditures ----- Total Programs/Capital Projects - (104,163) 50,000 50,000 200,000 TOTAL EXPENDITURES 2,087,988 502,938 685,085 725,830 872,727 TRANSFERS In/(Out) 677,860 - - - - RDA LOANS In/(Out) (4,008,730) - - - - GENERAL FUND LOANS (In/Out) (206,005) - - - - ENCUMB. ROLL FORWARD - - (3,189) - - OTHER FUND BALANCE ACTIVITY (7,435) (11,582) - - - TOTAL OTHER SOURCES/USES (3,544,310) (11,582) (3,189) 0 0 NET FUND ACTIVITY (4,372,694) 489,323 262,366 255,694 152,023 ENDING FUND BALANCE (200,465) 288,858 551,224 544,552 696,575 These funds are used to finance drainage maintenance activities, construction of flood control and drainage improvements, and for stormwater program activities. The primary sources of revenue are from property tax assessments and development impact fees. 10 GRANT FUNDS Activity Detail - Funds 241-257, 282-284, 714 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 479,973 512,359 498,773 498,773 653,340 REVENUES 1,195,931 805,245 435,320 610,206 436,840 TOTAL FUNDS AVAILABLE 1,675,904 1,317,604 934,093 1,108,979 1,090,180 EXPENDITURES Operating Expenses Legislative and Admin. Services - - - - - Administrative Services - - - - - Community Services 5,319 13,268 5,000 5,000 5,000 Development Services - - - - - Public Works - - - - - Safety Services - - - - - Redevelopment Services - - - - - Indirect Cost Allocation - - - - - Total Operating Expenses 5,319 13,268 5,000 5,000 5,000 Capital Projects 441,107 375,283 53,887 228,111 51,208 Program Expenses 617,119 329,835 113,565 122,528 116,716 Total Programs/Capital Projects 1,058,226 705,118 167,452 350,639 167,924 TOTAL EXPENDITURES 1,063,545 718,386 172,452 355,639 172,924 TRANSFERS In/(Out)(100,000) (100,445) (100,000) (100,000) (100,000) LOANS In/(Out)- - - - - ENCUMB. ROLL FORWARD - - - - - GRANTS OUTSTANDING 443,025 314,447 391,902 99,007 - COMMITTED CAPITAL PROJECTS (443,025) (314,447) (391,902) (99,007) - OTHER FUND BALANCE ACTIVITY - - - - - TOTAL OTHER SOURCES/USES (100,000)(100,445)(100,000)(100,000)(100,000) NET FUND ACTIVITY 32,386 (13,586)162,868 154,567 163,916 ENDING FUND BALANCE 512,359 498,773 661,641 653,340 817,256 These funds are used to account for various grants that are received by the City. Grant programs available to the City include Federal Community Development Block Grants (CDBG), and various State grant programs for transportation improvements, recycling, law enforcement, and traffic safety. 11 DEVELOPER CONTRIBUTION/MITIGATION FUNDS Activity Detail - Funds 251-252, 258, 411, 422 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 2,607,814 2,468,078 2,598,954 2,598,954 2,726,870 REVENUES 50,264 123,333 88,450 127,916 86,520 TOTAL FUNDS AVAILABLE 2,658,078 2,591,411 2,687,404 2,726,870 2,813,390 EXPENDITURES Operating Expenses Legislative and Admin. Services ----- Administrative Services ----- Community Services ----- Development Services ----- Public Works ----- Safety Services ----- Redevelopment Services ----- Indirect Cost Allocation - - - - - Total Operating Expenses ----- Capital Projects 190,000 (7,543) 50,000 - - Program Expenses ----- Total Programs/Capital Projects 190,000 (7,543) 50,000 - - TOTAL EXPENDITURES 190,000 (7,543) 50,000 0 0 TRANSFERS In/(Out) - - - - - LOANS In/(Out) - - - - - ENCUMB. ROLL FORWARD - - - - - OTHER FUND BALANCE ACTIVITY - - - - - TOTAL OTHER SOURCES/USES 0 0 0 0 0 NET FUND ACTIVITY (139,736) 130,876 38,450 127,916 86,520 ENDING FUND BALANCE 2,468,078 2,598,954 2,637,404 2,726,870 2,813,390 These funds are used for acquisition and preservation of habitat financed by developer's fees, for financing public improvements or services that benefit the properties against which the assessments are levied, and to support fire suppression operations. 12 SPECIAL ASSESSMENT DISTRICT FUNDS Activity Detail - Funds 261-275 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 6,639,238 6,733,071 7,055,088 7,055,088 6,966,578 REVENUES 2,253,546 2,339,548 2,240,330 2,288,064 2,266,450 TOTAL FUNDS AVAILABLE 8,892,784 9,072,619 9,295,418 9,343,152 9,233,028 EXPENDITURES Operating Expenses - - - - - Legislative and Admin. Services 44,497 32,687 52,916 50,611 52,668 Administrative Services 58,877 100,262 91,988 92,467 89,650 Community Services ----- Development Services 44,440 - - - - Public Works 2,177,504 2,213,981 2,585,545 2,558,396 2,573,957 Safety Services ----- Redevelopment Services ----- Indirect Cost Allocation 10,192 - - - - Total Operating Expenses 2,335,510 2,346,930 2,730,449 2,701,474 2,716,275 Capital Projects 119,790 (9,398) - - - Program Expenditures ----- Total Programs/Capital Projects 119,790 (9,398) - - - TOTAL EXPENDITURES 2,455,300 2,337,532 2,730,449 2,701,474 2,716,275 TRANSFERS In/(Out) 309,742 319,711 329,150 324,901 356,950 LOANS In/(Out)----- ENCUMB. ROLL FORWARD - - (55,940) - - OTHER FUND BALANCE ACTIVITY (14,156) 290 - - - TOTAL OTHER SOURCES/USES 295,587 320,001 273,210 324,901 356,950 NET FUND ACTIVITY 93,833 322,017 (216,909) (88,509) (92,875) ENDING FUND BALANCE 6,733,071 7,055,088 6,838,179 6,966,578 6,873,703 These funds are used to finance services and improvements that benefit the properties against which the assessments are levied. Individual funds are used to account for the City's nine landscape maintenance districts, and the lighting district (two zones). 13 OTHER ASSESSMENT FUNDS Activity Detail - Funds 250, 280-281, 283 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 103,729 134,940 162,799 162,799 397,487 REVENUES 988,709 981,660 990,510 983,870 984,330 TOTAL FUNDS AVAILABLE 1,092,438 1,116,600 1,153,309 1,146,669 1,381,817 EXPENDITURES Operating Expenses Legislative and Admin. Services - - - - - Administrative Services 113,560 113,872 132,960 124,182 136,120 Community Services - - - - - Development Services - - - - - Public Works - - - - - Safety Services - - - - - Redevelopment Services - - - - - Indirect Cost Allocation - - - - - Total Operating Expenses 113,560 113,872 132,960 124,182 136,120 Capital Projects - - - - - Program Expenses 217,550 215,049 - - 50,000 Total Programs/Capital Projects 217,550 215,049 - - 50,000 TOTAL EXPENDITURES 331,110 328,921 132,960 124,182 186,120 TRANSFERS In/(Out)(626,388) (624,880) (636,000) (625,000) (625,000) LOANS In/(Out)- - - - - ENCUMB. ROLL FORWARD - - - - - DEBT SERVICE - - - - - OTHER FUND BALANCE ACTIVITY - - - - - TOTAL OTHER SOURCES/USES (626,388)(624,880)(636,000)(625,000)(625,000) NET FUND ACTIVITY 31,211 27,859 221,550 234,688 173,210 ENDING FUND BALANCE 134,940 162,799 384,349 397,487 570,697 These funds are used to account for specific services supported by assessments and fees, including Fire Protection assessments, which are transferred to the General Fund for fire suppression and emergency operations, the 800 MHz regional emergency communications system, and the Household Hazardous Waste program, funded from fees on waste collection bills. 14 DEBT SERVICE FUNDS Activity Detail - Funds 311 - 336 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 5,866,199 5,516,458 5,033,565 5,033,565 4,439,228 REVENUES 3,894,112 18,346,681 3,705,750 3,724,447 386,460 TOTAL FUNDS AVAILABLE 9,760,311 23,863,139 8,739,315 8,758,012 4,825,688 EXPENDITURES Operating Expenses Legislative and Admin. Services ----- Administrative Services ----- Community Services ----- Development Services ----- Public Works ----- Safety Services ----- Redevelopment Services ----- Indirect Cost Allocation - - - - - Total Operating Expenses ----- Capital Projects ----- Program Expenses ----- Total Programs/Capital Projects ----- TOTAL EXPENDITURES 0 0 0 0 0 TRANSFERS In/(Out) 1,134,071 451,310 484,930 471,676 485,540 LOANS In/(Out) (150,000) (160,000) (170,000) (170,000) (170,000) ENCUMB. ROLL FORWARD - - - - - DEBT SERVICE (5,259,256) (19,946,068) (4,603,810) (4,620,460) (4,598,040) OTHER FUND BALANCE ACTIVITY 31,332 825,184 - - - TOTAL OTHER SOURCES/USES (4,243,853) (18,829,574) (4,288,880) (4,318,784) (4,282,500) NET FUND ACTIVITY (349,741) (482,893) (583,130) (594,337) (3,896,040) ENDING FUND BALANCE 5,516,458 5,033,565 4,450,435 4,439,228 543,188 These funds record the revenues and expenditures associated with the financing of the City's general debt, Community Facilities Districts, the High Valley Road Project, and the Old Coach Waterline Project bonds. 15 WATER UTILITY FUNDS Activity Detail - Funds 510-511 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 5,616,282 4,148,403 4,871,209 4,871,209 4,981,291 REVENUES 20,693,371 22,267,198 22,084,460 23,220,226 22,685,350 TOTAL FUNDS AVAILABLE 26,309,653 26,415,601 26,955,669 28,091,435 27,666,641 EXPENDITURES Operating Expenses Legislative and Admin. Services 364,910 591,759 622,105 592,649 685,242 Administrative Services 1,010,241 1,113,918 1,146,838 1,136,174 1,335,307 Community Services ----- Development Services 272,869 115,772 163,457 169,320 248,851 Public Works 16,497,235 17,997,948 18,657,170 19,809,743 19,861,486 Safety Services ----- Redevelopment Services ----- Indirect Cost Allocation 158,762 - - - - Total Operating Expenses 18,304,017 19,819,396 20,589,570 21,707,885 22,130,886 Capital Projects 809,231 1,036,954 848,232 848,232 800,000 Program Expenses -- - - 50,000 Total Programs/Capital Projects 809,231 1,036,954 848,232 848,232 850,000 TOTAL EXPENDITURES 19,113,248 20,856,350 21,437,802 22,556,117 22,980,886 TRANSFERS In/(Out) (723,685) (254,910) (272,020) (272,020) (293,330) RDA LOANS In/(Out) (2,122,057) - - - - ENCUMB. ROLL FORWARD - - (40,424) - - DEBT SERVICE (284,784) (282,592) (280,260) (282,007) (283,680) OTHER FUND BALANCE ACTIVITY 82,523 (150,539)--- TOTAL OTHER SOURCES/USES (3,048,003) (688,041) (592,704) (554,027) (577,010) NET FUND ACTIVITY (1,467,879) 722,807 53,954 110,082 (872,546) ENDING FUND BALANCE 4,148,403 4,871,209 4,925,163 4,981,291 4,108,745 Water Utility funds include the Water Utility Operating Fund, an enterprise fund that is self-supported by fees paid by users, and the Water Utilities Improvement Fund, which is used to account for development fees collected to fund improvements that increase the system's capacity. 16 SEWER UTILITY FUNDS Activity Detail - Funds 520-521 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 20,816,978 17,209,420 15,213,777 15,213,777 13,741,478 REVENUES 7,692,499 7,332,144 7,353,440 7,313,328 7,388,760 TOTAL FUNDS AVAILABLE 28,509,477 24,541,564 22,567,217 22,527,105 21,130,238 EXPENDITURES Operating Expenses Legislative and Admin. Services 140,721 452,696 402,455 382,730 368,610 Administrative Services 679,085 696,011 772,329 759,905 851,592 Community Services ----- Development Services 150,616 154,361 154,682 159,621 146,303 Public Works 6,195,578 7,378,500 6,922,456 6,994,223 7,224,973 Safety Services ----- Redevelopment Services ----- Indirect Cost Allocation 101,190 - - - - Total Operating Expenses 7,267,191 8,681,567 8,251,922 8,296,478 8,591,478 Capital Projects 500,000 643,938 500,000 500,000 - Program Expenses ----- Total Programs/Capital Projects 500,000 643,938 500,000 500,000 - TOTAL EXPENDITURES 7,767,191 9,325,505 8,751,922 8,796,478 8,591,478 TRANSFERS In/(Out) (1,198,629) (152,678) (159,150) (159,150) (166,870) RDA LOANS In/(Out) (2,491,427) - - - - CFD #88-1 LOANS In/(Out) 150,000 160,000 170,000 170,000 170,000 ENCUMB. ROLL FORWARD - - (46,030) - - DEBT SERVICE ----- OTHER FUND BALANCE ACTIVITY 7,190 (9,603) - - - TOTAL OTHER SOURCES/USES (3,532,866) (2,281) (35,180) 10,850 3,130 NET FUND ACTIVITY (3,607,558) (1,995,642) (1,433,662) (1,472,300) (1,199,588) ENDING FUND BALANCE 17,209,420 15,213,777 13,780,115 13,741,478 12,541,890 Sewer Utility funds include the Sewer Utility Operating Fund, an enterprise fund that is self-supported by fees paid by users, and the Sewer Utilities Improvement Fund, which is used to account for development fees collected to fund improvements that increase the system's capacity. 17 CAPITAL REPLACEMENT FUNDS Activity Detail - Funds 611, 617 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 10,104,571 10,277,521 11,336,226 11,336,226 11,227,200 REVENUES 2,635,217 2,599,870 2,824,110 2,787,752 2,849,500 TOTAL FUNDS AVAILABLE 12,739,788 12,877,391 14,160,336 14,123,978 14,076,700 EXPENDITURES Operating Expenses Legislative and Admin. Services 20,783 31,754 101,443 97,158 56,117 Administrative Services 1,779,134 1,397,477 1,276,745 2,187,162 1,259,242 Community Services ----- Development Services - - - - 15,300 Public Works 1,045,245 1,042,461 1,106,893 1,087,288 1,085,652 Safety Services ----- Redevelopment Services ----- Indirect Cost Allocation 7,535 - - - - Total Operating Expenses 2,852,697 2,471,692 2,485,081 3,371,608 2,416,311 Capital Projects - - - - 275,700 Program Expenses ----- Total Programs/Capital Projects - - - - 275,700 TOTAL EXPENDITURES 2,852,697 2,471,692 2,485,081 3,371,608 2,692,011 TRANSFERS In/(Out) 390,850 927,985 474,828 474,830 521,700 LOANS In/(Out) - - - - - ENCUMB. ROLL FORWARD - - (210,722) - - OTHER FUND BALANCE ACTIVITY (420) 2,542 - - - TOTAL OTHER SOURCES/USES 390,430 930,527 264,106 474,830 521,700 NET FUND ACTIVITY 172,950 1,058,705 603,135 (109,026) 679,189 ENDING FUND BALANCE 10,277,521 11,336,226 11,939,361 11,227,200 11,906,389 The capital replacement funds are used to finance the replacement of City vehicles, major equipment and rehabilitation of public facilities. The revenue for this fund comes from rental fees charged to each of the divisions that have been assigned vehicles or equipment and the sale of surplus property and equipment. 18 TRUST FUNDS Activity Detail - Funds 254, 711-782 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 5,139,285 4,983,581 4,418,694 4,418,694 4,478,277 REVENUES 860,218 1,000,425 15,260 20,427 19,840 TOTAL FUNDS AVAILABLE 5,999,503 5,984,006 4,433,954 4,439,121 4,498,117 EXPENDITURES Operating Expenses Legislative and Admin. Services ----- Administrative Services ----- Community Services 80,106 40,570 - - - Development Services 929,450 847,076 - - - Public Works ----- Safety Services ----- Redevelopment Services ----- Indirect Cost Allocation - - - - - Total Operating Expenses 1,009,556 887,646 - - - Capital Projects - 653,748 (23,779) (23,779) - Program Expenses (19)20,000 - - - Total Programs/Capital Projects (19) 673,748 (23,779) (23,779) - TOTAL EXPENDITURES 1,009,537 1,561,394 (23,779) (23,779) 0 TRANSFERS In/(Out) (6,385) (3,918) (4,850) 15,377 (1,150) LOANS In/(Out) - - - - - ENCUMB. ROLL FORWARD - - - - - OTHER FUND BALANCE ACTIVITY - - - - - TOTAL OTHER SOURCES/USES (6,385) (3,918) (4,850) 15,377 (1,150) NET FUND ACTIVITY (155,704) (564,887) 34,189 59,583 18,690 ENDING FUND BALANCE 4,983,581 4,418,694 4,452,883 4,478,277 4,496,967 Trust funds are used to account for proprietary trusts that have been donated to the City for specific, designated uses. This fund group includes 23 individual funds, which include the Library Endowment, Tree Trust, Sensitive Lands Acquisition, and various trusts for park improvements and law enforcement uses. 19 CITY HOUSING FUNDS Activity Detail Fund 416-417, 429 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed FUNDS AVAILABLE Beginning Fund Balance- July 1 6,963,364 2,575,404 3,792,780 3,792,780 4,691,073 REVENUES 536,050 1,925,117 918,620 906,085 893,170 TOTAL FUNDS AVAILABLE 7,499,414 4,500,521 4,711,400 4,698,865 5,584,243 EXPENDITURES Operating Expenses Legislative and Admin. Services 158,733 - - - - Administrative Services 55,395 - - - - Community Services ----- Development Services 51,447 7,741 - 7,792 - Public Works ----- Safety Services ----- Redevelopment Services 186,156 - - - - Indirect Cost Allocation 22,334 - - - - Total Operating Expenses 474,065 7,741 - 7,792 - Capital Projects (98) - - - - Program Expenses (10,579,573)700,000 - - - Total Programs/Capital Projects (10,579,671) 700,000 - - - TOTAL EXPENDITURES (10,105,606) 707,741 0 7,792 0 TRANSFERS In/(Out) (12,100,756) - - - - LOANS In/(Out) - - - - - ENCUMBRANCE ROLL FORWARD - - - - - DEBT SERVICE ----- OTHER FUND BALANCE ACTIVITY (2,928,860)---- TOTAL OTHER SOURCES/USES (15,029,616)0 0 0 0 NET FUND ACTIVITY (4,387,960) 1,217,376 918,620 898,293 893,170 ENDING FUND BALANCE 2,575,404 3,792,780 4,711,400 4,691,073 5,584,243 Housing Funds are used to increase the supply of housing for low and moderate income residents under the direction of the Poway Housing Authority. Effective February 1, 2012, redevelopment agencies were dissolved by State Legislative action. This action eliminated the 20% share of tax increment revenue set aside for housing. The source of funds for City Housing is now limited to Housing Special Programs (fund 429), proceeds from Tax Allocation Bonds (fund 417), and income produced by Housing Authority properties (fund 416). 20 2011-12 2012-13 2013-14 2013-14 2014-15 Actual Actual Adopted Estimated Proposed WATER FUND 1995 Revenue Bonds 274,322 270,130 269,790 271,545 273,210 Bond Issuance Cost 6,437 6,437 6,440 6,437 6,440 Processing Fee 4,025 4,025 4,030 4,025 4,030 TOTAL WATER FUND 284,784 280,592 280,260 282,007 283,680 CITY DEBT SERVICE FUND 2003/2012 COP (City Office Building) 1,131,540 924,229 928,670 928,670 927,770 20012 COP Refunding - 15,264,043 - - - 2005 COP 713,538 275,250 274,330 274,325 272,340 Bond Issuance Cost - 5,933 - - - Processing Fee 3,719 5,608 8,000 5,000 8,000 TOTAL CITY DEBT SERVICE FUND 1,848,797 16,475,063 1,211,000 1,207,995 1,208,110 HIGH VALLEY DEBT SERVICE FUND 1996 Assessment District 96 -1 49,844 52,500 50,000 50,000 52,350 Processing Fee 4,235 4,235 4,300 4,235 4,300 TOTAL HV DEBT SERVICE FUND 54,079 56,735 54,300 54,235 56,650 OLD COACH DEBT SERVICE FUND 2001 Old Coach 25,218 28,770 28,740 28,740 28,700 Processing Fee 750 1,500 1,500 1,500 1,510 TOTAL OC DEBT SERVICE FUND 25,968 30,270 30,240 30,240 30,210 SOUTH POWAY CFD DEBT SERVICE FUNDS CFD #1 Refunds - 64,085 - 20,965 - 2009 CFD #88 -1 3,321,815 3,316,703 3,304,270 3,304,025 3,299,070 Processing Fee 8,597 3,212 4,000 3,000 4,000 TOTAL CFD DEBT SERVICE FUNDS 3,330,412 3,384,000 3,308,270 3,327,990 3,303,070 GRAND TOTAL 5,544,040 20,226,660 4,884,070 4,902,467 4,881,720 BOND/LOAN INTEREST AND REDEMPTION City of Poway 21 TRANSFERS BY FUND GROUPFiscal Year 2014-15Transfers/Loans-OutTransfers/Loans-InGeneral FundGrant FundsOtherAssessment FundsWater FundSewer FundTrust FundsDebtService FundsTotalGeneral Fund 100,000 625,000 1,150 726,150Landscape & Lighting Funds 356,950356,950Debt Service Funds 628,520 178,950 123,120 930,590Water Fund0Capital ReplacementFunds 357,300 114,380 43,750 6,270 521,700Successor Agency438,780 438,780Total 1,342,770 100,000 625,000 293,330 166,870 1,150 445,050 2,974,170This schedule shows the inter-fund transfers for the City and Successor Agency to the Redevelopment Agency for FY 2014-15. Transfers aregenerally required to maintain proper separation of financial activity between funds while allowing revenues or expenditures to be reflected withinthe appropriate department, division, or project. For example, the Landscape & Lighting Funds are receiving $356,950 from the General Fund(column 1, row 1) to reimburse the districts for expenditures on services that benefit the City at large. 22 Current Fund Principal Interest (1) Total New Loans Interest (2) Payback Principal Interest (1) TotalGeneral Fund to: Street Development (221)491,071 555,056 1,046,127 - 2,950 - 491,071 558,006 1,049,077 Park Improvement (411)307,228 347,259 654,487 - 1,840 - 307,228 349,099 656,327Drainage AB 1600 Fund to: Street Development (221)17,576 3,509 21,085 - 110 - 17,576 3,619 21,195Sewer Fund to: Street AB 1600 (222)214,500 164,550 379,050 - 1,290 - 214,500 165,840 380,340 CFD #88-1 (335)370,000 - 370,000 - 2,220(3)172,220 200,000- 200,000 TOTAL1,400,375 1,070,374 2,470,7490 8,410 172,220 1,230,375 1,076,564 2,306,939 1. For reference only-not accrued in either receivable or payable fund-estimated balance as of 7/01/14. 2. Interest rate for loans using the City's estimated average investment rate of return for FY 2014-2015 - .6%. 3. Sewer Fund to CFD #88-1 loan interest paid on an annual basis.INTERFUND LOANSBeginning Balance-7/1/14Fiscal Year 2014-2015Ending Balance-6/30/201523 This page intentionally left blank 24 Revenues25 26 REVENUES BY FUNDCITY OF POWAYFY 2011-12 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15Actual Actual Approved Estimated ProposedGeneral Fund (100) $ 33,679,987 $ 43,323,033 $ 36,821,200 $ 39,048,323 $ 38,752,240 Economic Uncertainty Fund (101) - - - - - Special Projects Fund (102) - - - - - Pension Stabilization Fund (104) - - - - - Streets Funds (211-226) 2,224,332 3,564,371 2,991,120 3,020,561 3,139,340 Street Maintenance Fund (103) - - - - - Drainage & Stormwater Funds (231-233) 1,259,605 1,003,843 950,640 981,524 1,024,750 Grant Funds (241-257, 282-284, 714) 1,195,931 805,245 435,320 610,206 436,840 Developer Contrib. AB 1600 Funds (251-252, 258, 411, 422) 50,264 123,333 88,450 127,916 86,520 Special Assessment District Funds (261-275) 2,253,546 2,339,548 2,240,330 2,288,064 2,266,450 Other Assessment Funds (250, 280-281, 283) 988,709 981,660 990,510 983,870 984,330 Debt Service Funds (311 - 336) 3,894,112 18,346,681 3,705,750 3,724,447 386,460Water Utility Funds (510-511) 20,693,371 22,267,198 22,084,460 23,220,226 22,685,350 Sewer Utility Funds (520-521) 7,692,499 7,332,144 7,353,440 7,313,328 7,388,760 Capital Replacement and Facility Funds (611, 617) 2,635,217 2,599,870 2,824,110 2,787,752 2,849,500 Trust Funds (254, 711-782) 860,218 1,000,425 15,260 20,427 19,840 City Housing Funds (416-417, 429) 536,050 1,925,117 918,620 906,085 893,170 Revenue Grand Total $ 77,963,840 $ 105,612,468 $ 81,419,210 $ 85,032,729 $ 80,913,550 2727 This page intentionally left blank 28 Operations and Capital Total Program Department Personnel Maintenance Outlay Expenditures Legislative & Administrative 1,556,100 700,510 8,310 2,264,920 Administrative Services 2,481,200 1,810,070 1,425,850 5,717,120 Community Services 3,001,140 1,955,710 199,420 5,156,270 Development Services 2,808,250 1,366,920 36,890 4,212,060 Public Works 8,516,130 29,540,780 868,660 38,925,570 Safety Services 8,885,650 11,880,700 632,010 21,398,360 Grand Total 27,248,470 47,254,690 3,171,140 77,674,300 CITY OF POWAY OPERATING EXPENDITURES Legislative & Administrative 3% Administrative Services 7% Community Services 7% Development Services 5% Public Works 50% Safety Services 28% Fiscal Year 2014-15 All Funds 29 30 BUDGET BY FUND GAS TAX/ CAPITAL SPECIAL FY 2014 - 2015 Proposed GENERAL WATER SEWER DRAINAGE PROP A REPLACE. DISTRICTS TOTAL Legislative and Administrative City Council 150,226 127,186 65,971 4,780 - 12,737 9,581 370,480 City Clerk 174,770 147,966 76,750 5,561 - 14,818 11,146 431,010 City Attorney 95,903 81,194 42,115 3,051 - 8,131 6,116 236,510 City Manager 395,221 328,897 183,774 8,701 - 20,432 25,826 962,850 Economic Development 264,070 ------ 264,070 Department Total 1,080,190 685,242 368,610 22,092 - 56,117 52,668 2,264,920 Administrative Services Director 353,936 146,934 127,661 1,874 - 5,870 1,086 637,360 Human Resources 347,571 84,767 48,895 9,523 - 9,088 5,265 505,110 Customer Services 75,532 209,285 192,456 144 -32 1,122 478,570 Finance 385,107 178,224 76,876 10,309 - 28,887 30,628 710,030 Information Technology 366,715 316,219 249,209 6,319 - 11,871 9,117 959,450 General Support Services 281,467 152,170 59,552 6,394 - 22,219 16,148 537,950 Risk Management 326,030 247,708 96,941 10,409 - 25,956 26,285 733,330 Equip. Replacement & Facilities ----- 1,155,320 - 1,155,320 Department Total 2,136,357 1,335,307 851,592 44,972 - 1,259,242 89,650 5,717,120 Community Services Director 895,790 ------ 895,790 Recreation 321,860 ------ 321,860 Lake Operations 835,470 ------ 835,470 Aquatics 710,390 ------ 710,390 Performing Arts Center 1,110,830 ------ 1,110,830 Old Poway Park 399,230 ------ 399,230 Library 60,240 ------ 60,240 Interpretive Services 109,290 ------ 109,290 Community Park 713,170 ------ 713,170 Department Total 5,156,270 ------ 5,156,270 Development Services Director 803,067 9,815 13,086 3,272 --- 829,240 Current Planning 1,039,360 ------ 1,039,360 Building and Safety Inspection 758,910 ------ 758,910 Capital Projects Engineering 116,013 202,202 84,105 23,900 7,500 15,300 - 449,020 Land Development Engineering 462,870 ------ 462,870 Engineering Inspection 147,336 36,834 49,112 12,278 --- 245,560 Traffic Engineering 147,500 ------ 147,500 Stormwater Compliance 233,550 ------ 233,550 Housing Authority/Programs 23,050 ------ 23,050 Successor Agency Admin.23,000 ------ 23,000 Department Total 3,754,656 248,851 146,303 39,450 7,500 15,300 - 4,212,060 Public Works Director 204,282 342,505 149,215 24,705 - 26,858 35,295 782,860 Utility Systems Oper. & Maint.- 752,035 752,035 ---- 1,504,070 Water Supply,Treatment, Storage - 16,261,140 ----- 16,261,140 Wastewater Disposal -- 4,958,990 ---- 4,958,990 Water Transmission/Distribution - 1,374,970 ----- 1,374,970 Wastewater Collection Maint.-- 951,190 ---- 951,190 Reclaimed Water Supply - 420,064 105,016 ---- 525,080 Maintenance Operations 75,227 183,541 76,347 31,196 - 11,182 8,097 385,590 Street Maintenance 1,000,000 125,301 53,700 - 3,296,038 -- 4,475,040 Stormwater & Flood Control 400,208 -- 489,143 --- 889,350 Vehicle Maintenance ----- 1,002,970 - 1,002,970 Environmental Programs 48,021 117,163 48,736 19,914 - 7,138 5,169 246,140 Parks, Trails & Landscape Maint.1,730,805 198,850 99,425 ---- 2,029,080 Facilities Maintenance 858,709 85,918 30,318 1,256 - 37,503 2,096 1,015,800 Special Districts & Contract Svcs ------ 2,523,300 2,523,300 Department Total 4,317,252 19,861,486 7,224,973 566,213 3,296,038 1,085,652 2,573,957 38,925,570 Safety Services Director 600,340 ------ 600,340 Fire Suppression 9,223,340 ------ 9,223,340 Fire Prevention 586,210 ------ 586,210 Paramedics 358,770 ------ 358,770 Law Enforcement 10,629,700 ------ 10,629,700 Department Total 21,398,360 ------ 21,398,360 TOTAL EXPENDITURES 37,843,085 22,130,886 8,591,478 672,727 3,303,538 2,416,311 2,716,275 77,674,300 31 This page intentionally left blank 32 /HJLVODWLYH $GPLQLVWUDWLYH33 34 LEGISLATIVE AND ADMINISTRATIVE DEPARTMENT Expense 2011-12 2012-13 2013-14 2013-14 2014-15 Classification Actual Actual Approved Estimated Proposed Authorized Positions 7.9 7.9 9.0 9.0 9.0 Personnel Expense 1,330,561$ 1,474,040$ 1,499,820$ 1,384,945$ 1,556,100$ Operations and Maintenance 496,008 434,043 617,530 606,107 700,510 Capital Outlay 15,820 13,560 24,880 24,880 8,310 Total Department Budget 1,842,389$ 1,921,643$ 2,142,230$ 2,015,932$ 2,264,920$ $- $500 $1,000 $1,500 $2,000 $2,500 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations and Maintenance Personnel Expense 35 This page intentionally left blank 36 CITY COUNCIL Legislative and Administrative Department Division No: 0010 Division Goals & Objectives » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Operating Budget Actual Actual Approved Estimated Proposed ◊Personnel Expenditure 141,525$ 154,974$ 160,290$ 154,314$ 171,580$ ◊Operations & Maintenance 138,877 143,715 177,370 188,687 197,270 ◊Capital Outlay 2,260 2,260 2,200 2,200 1,630 Division Total Operating Budget 282,662$ 300,949$ 339,860$ 345,201$ 370,480$ To provide legislative guidance and direction for the establishment and maintenance of City programs and services. To provide an open forum for direct public input and an avenue for resolving community issues. The City Council is comprised of five members (including the Mayor)elected at large by Poway residents to serve four-year overlapping terms.The Mayor is directly elected for a four-year term.The City Council selects a Councilmember to serve as Deputy Mayor annually. The City Council serves as the City's legislative and policy-making body, taking action on the adoption of all City ordinances, resolutions,contracts, and matters requiring policy decision and leadership.To reach policy decisions that meet the needs of the community,the Council listens to public comments and reviews proposals, while aiming to maintain desired service levels. The City Council appoints the City Manager and City Attorney,and establishes advisory committees to ensure broad-based input into City matters.The Council oversees the expenditure of City funds,initiates new programs and service enhancements, and determines funding for the proposed budget as submitted by the City Manager. $- $100 $200 $300 $400 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 37 CITY CLERK Legislative and Administrative Department Division No: 0011 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Legal Ads & Public Hearing Notices 124 160 150 150 175 Documents Recorded 79 88 150 92 150 City/Planning/Housing/OSB Resolutions 48/17/5/3 38/24/0/5 70/30/1/5 46/18/1/28 70/30/1/10 Ordinances Processed 14 8 25 23 25 Minute Pages Prepared (CC/OSB)127 131/17 250/20 127/20 255/23 City & RDA Contracts/Agreements 74/3 61 100/0 54 100 Public Requests for Records 222 135 350 165 170 Fair Political Practices Commission Filing 151 150 150 160 180 Boxes Destroyed per Retention Schedule 108 180 200 168 200 Division Operating Budget Authorized Positions (FTE)3.0 2.9 3.0 3.0 3.0 ◊Personnel Expenditure 328,075$ 384,257$ 295,070$ 278,084$ 331,130$ ◊Operations & Maintenance 49,411 58,316 61,420 55,267 96,580 ◊Capital Outlay 3,400 3,400 19,060 19,060 3,300 Division Total Operating Budget 380,886$ 445,973$ 375,550$ 352,411$ 431,010$ The City Clerk's Office is the division of the City Manager's office that coordinates the legislative process, administers City elections and manages City records.The Clerk serves as Secretary to the City Council, Planning Commission,Poway Housing Authority, Public Financing Authority, and Poway Oversight Board to the Successor Agency of the Poway Redevelopment Agency,with duties as outlined in the City’s Municipal Code and California Government &Elections Codes.As the Elections Official,the Clerk plans, coordinates and administers municipal elections.The City Clerk serves as the Public Information Officer for the City of Poway,the editor of the quarterly Poway Today Publication, and coordinates the City's social media efforts. The Clerk's Office is responsible for the City Council meeting agenda and minutes. The Division also manages the Citywide Records Management Program including records storage, use,retention, disposition and scanning of records in accordance with applicable laws and regulations. The City Clerk responds to public records requests in accordance with California's Public Records Act,maintains the City's Municipal Code,meets legal noticing requirements, administers oaths, notarizes documents,serves as filing official for campaign and conflict of interest statements,and coordinates Boards and Commissions recruitment and selection process. Administer the Citywide Records Management Program for records storage, retrieval, retention and destruction; image vital, permanent City records; respond to public records requests, while complying with City, State and Federal regulations. Coordinate relocating Building Plans to Corodata for appropriate storage. Continue to scan City records into the document management system to allow for ease in public retrieval. Conduct a Citywide Electronic File Clean Up effort.Audit all department records for compliance with Council approved Records Retention Schedule. Conduct the 2014 General Municipal Election. $- $100 $200 $300 $400 $500 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 38 CITY ATTORNEY Legislative and Administrative Department Division No: 0012 Division Goals & Objectives » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Operating Budget Actual Actual Approved Estimated Proposed ◊Operations & Maintenance 232,466$ 176,847$ 236,670$ 234,883$ 236,150$ ◊Capital Outlay 460 460 360 360 360 Division Total 232,926$ 177,307$ 237,030$ 235,243$ 236,510$ To prepare ordinances and resolutions necessary to implement City Council policies. To keep the Municipal Code up to date. To assist the City Council in developing policies based on sound legal principles,that enable the City to accomplish its goals and objectives. To keep the City Council and staff apprised of legislative and legal developments that may affect the City. The City Council appointed City Attorney provides legal advice regarding City operations and administration. The City Attorney keeps the City Council and staff informed of new legislative or legal developments that may affect the City. The City Attorney provides contractual legal counsel,attends meetings,and provides other specialized legal services.The City Attorney also drafts ordinances,prepares contracts,conducts legal negotiations,reviews legal documents,and may defend the City's position in court cases.The City Attorney serves as legal advisor to Council appointed committees and represents City officials and employees in legal matters relating to City business. $- $50 $100 $150 $200 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance 39 CITY MANAGER Legislative and Administrative Department Division No: 0013 Division Goals & Objectives » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Operating Budget Actual Actual Approved Estimated Proposed Authorized Positions (FTE)4.9 5.0 5.0 5.0 5.0 ◊Personnel Expenditure 860,961$ 934,809$ 905,500$ 841,601$ 889,360$ ◊Operations & Maintenance 57,947 55,165 67,860 62,913 70,830 ◊Capital Outlay 7,440 7,440 2,820 2,820 2,660 Division Total 926,348$ 997,414$ 976,180$ 907,334$ 962,850$ Strengthen and maintain the City’s disaster preparedness systems and training. Ensure that municipal services are provided in the most efficient, effective, and responsive manner possible to meet the needs and desired service levels of the community. Continue emphasis on strong financial planning by maintaining a balanced budget, reducing the cost of City services, using precise cost allocation to City funds, and improving cost recovery user fees. The City Manager is appointed by the City Council to serve as the City's chief executive officer responsible for the overall planning, organization, and direction of municipal activities within the City. Coordinate the work plans of all City departments to meet the goals of City Council. The City Manager is also responsible for the preparation,submittal to the City Council,and management of the annual budget,as well as the City’s Capital Improvement Program (CIP).In addition, the City Manager regularly advises the City Council on the financial condition and needs of the City. The City Manager advises the City Council on legislative and policy matters and provides recommendations to the Council to assist them in making effective and efficient policies to address the needs of the community.The City Manager is responsible for implementation and enforcement of all City ordinances,laws, and regulations. The City Manager provides direction to all City department directors and employees to ensure efficient and effective administration. $750 $800 $850 $900 $950 $1,000 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 40 ECONOMIC DEVELOPMENT Legislative and Administrative Department Division No: 0014 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Number of business retention visits N/A 38 40 40 40 Division Operating Budget Authorized Positions (FTE)- - 1.0 1.0 1.0 ◊Personnel Expenditure -$ -$ 138,960$ 110,946$ 164,030$ ◊Operations & Maintenance 17,307 - 74,210 64,357 99,680 ◊Capital Outlay 2,260 - 440 440 360 Division Total 19,567$ -$ 213,610$ 175,743$ 264,070$ Economic Development was a division of the Redevelopment Services Department until 2011.It was moved to the City Manager's department in FY 2011-12.In this capacity the Division will continue facilitating dissolution of the RDA and disposition of its properties. The Economic Development Division fosters a strong and diverse economic base, which supports jobs and tax revenues.The City partners with local business groups, private sector businesses and regional stakeholders to identify appropriate business and development opportunities,and disseminate business resource information, to enhance long-term economic vitality.Promoting Poway’s key industries,commercial corridors,the Poway Business Park, and recreational assets ensures diverse employment opportunities for Poway’s local workforce and a strong economic base to sustain a high quality of life for Poway residents. Coordinate business attraction,growth,and expansion marketing efforts through advertising,web page development, business visitations, tours, and site selection assistance. Manage disposition of former RDA properties under the Long Range Property Management Plan. Participate with development of Statewide economic development policy and legislation through participation in California League of Cities Policy Committee. $- $50 $100 $150 $200 $250 $300 1 2 3 4 5Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 41 This page intentionally left blank 42 Administrative Services43 44 ADMINISTRATIVE SERVICES Department Code: 0100 Expense 2011-12 2012-13 2013-14 2013-14 2014-15 Classification Actual Actual Approved Estimated Proposed Authorized Positions 20.4 19.9 20.0 20.0 20.5 Personnel Expense $2,234,928 $2,301,074 $2,223,080 $2,205,774 $2,481,200 Operations and Maintenance 2,054,626 2,234,624 2,162,580 2,235,069 1,810,070 Capital Outlay 1,645,525 963,096 854,200 1,679,700 1,425,850 Total Department Budget $5,935,079 $5,498,794 $5,239,860 $6,120,543 $5,717,120 $0 $1 $2 $3 $4 $5 $6 $7 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Millions Capital Outlay Operations and Maintenance Personnel Expense 45 This page intentionally left blank 46 DIRECTOR OF ADMINISTRATIVE SERVICES Administrative Services Department Division No: 0100 Division Goals & Objectives » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Operating Budget Actual Actual Approved Estimated Proposed Authorized Positions (FTE)4.0 3.9 4.0 3.5 3.5 ◊Personnel Expenditure 600,446$ 681,702$ 587,820$ 542,493$ 577,940$ ◊Operations & Maintenance 30,919 43,037 57,910 57,910 57,500 ◊Capital Outlay 2,740 2,740 2,400 2,400 1,920 Division Total 634,105$ 727,479$ 648,130$ 602,803$ 637,360$ Implement an on-line benefit enrollment process for employees. The Office of the Director is responsible for the internal service operations of the City.The Administrative Services Director oversees the City's Human Resources,Customer Services, Finance,Information Technology, General Support Services,Risk Management, and Capital Replacement activities.Costs directly associated with the management of the Administrative Services Department and these activities are included in this Division. Complete Phase I of Enterprise Resource Planning (ERP) System replacement, to include developing request for proposals, selecting as-needed outside support, identifying an ERP vendor, and developing an implementation plan. Purchase and Install a replacement city phone system, utilizing Voice-over-Internet-Protocol (VoIP) technology. Conduct a Citywide Fair Labor Standards Act (FLSA) Audit. $- $100 $200 $300 $400 $500 $600 $700 $800 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 47 HUMAN RESOURCES Administrative Services Department Division No: 0101 Division Goals & Objectives » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Training/Info Sessions offered 17 5 20 18 14 Full & Part-Time Recruitments 18 23 42 42 45 Personnel Transactions 300 143 300 240 250 Employment Applications 2,572 2,708 2,000 3,300 3,600 Workers' Comp Claims Processed 39 29 35 45 37 Division Operating Budget Authorized Positions (FTE)1.9 1.7 2.0 3.0 3.0 ◊Personnel Expenditure 223,626$ 182,128$ 220,280$ 240,471$ 329,560$ ◊Operations & Maintenance 137,094 147,123 158,560 156,274 172,870 ◊Capital Outlay 3,840 3,840 2,180 2,180 2,680 Division Total 364,560$ 333,091$ 381,020$ 398,925$ 505,110$ The Human Resources Division is responsible for providing comprehensive,centralized,employment-related services to employees and departments.The Division is responsible for implementing and administering personnel policies,practices, and procedures; providing professional and technical assistance to departments in all areas of human resources and employee-relations issues;managing the City’s workers’compensation program;conducting comprehensive recruitment and selection activities; maintaining a Citywide classification and compensation system;overseeing the performance appraisal system;processing payroll changes and transactions;administering employee insurance benefits, leave,training, tuition reimbursement,and service award programs; and participating in labor negotiations. Provide various trainings and information sessions to all City employees concerning new or revised policies and procedures. Implement an on-line benefit enrollment process for employees. Conduct a Citywide Fair Labor Standards Act (FLSA) audit. Assist with the multiyear project to replace the City Enterprise Resource Planning (ERP) system, with an emphasis on the documentation of internal Human Resources processes. $- $200 $400 $600 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 48 CUSTOMER SERVICES Administrative Services Department Division No: 0102 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Past Due Water Bills Sent 7,496 8,070 8,000 7,800 7,800 Properties Tagged 2,142 2,008 2,800 1,785 1,800 Service Shutoffs 246 132 280 190 190 Service Starts/Stops 2,808 2,824 2,800 2,800 2,800 Active Business Certificates/renewals 1,128 1,418 1,110 912/2,800 1,000/2,800 Active Regulatory Licenses/renewals 49 42 50 100/18 100/25 120/428 Division Operating Budget Authorized Positions (FTE)4.0 3.8 4.0 4.0 4.0 ◊Personnel Expenditure 307,247$ 308,557$ 316,140$ 306,550$ 335,480$ ◊Operations & Maintenance 127,558 119,862 125,700 118,496 132,680 ◊Capital Outlay 16,860 16,860 10,540 10,540 10,410 Division Total 451,665$ 445,279$ 452,380$ 435,586$ 478,570$ Home Occupation Permits/renewals The Customer Services Division is responsible for all aspects of water and sewer billing including:receiving and processing applications for water and sewer service,responding to customer inquiries and complaints,and processing water turn-on and turn-off requests.The Division also administers ambulance billing including receiving and processing run sheets,insurance billing,accepts payments and answers all billing inquiries.The Customer Services Division manages the City's cash handling systems and performs the accounts receivable function,which includes collecting,recording,and depositing all City revenues.Customer Services is also responsible for processing and issuing regulatory licenses, business certificates, and home occupation permits. Complete a review of all regulatory licenses to ensure the applicable municipal code provisions and the City’s issuance and renewal processes are compliant with County and State requirements. Identify, prioritize, and implement operational efficiencies resulting from the new Utility Billing System. Conduct a public awareness campaign to encourage customer utilization of the new on-line web portal, E- Care, to include on-line payment services, review of water use information, and account management. $- $100 $200 $300 $400 $500 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 49 FINANCE Administrative Services Department Division No: 0103 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Investment Portfolio (average, in millions)$120.8 $118.2 $100.6 $105.0 $100.0 Investment Earnings (in millions)$1.0 $0.6 $0.6 $0.6 $0.7 Purchase Orders Processed 516 336 400 350 350 Vendor Warrants Processed 16,574 6,770 7,000 6,500 6,500 Payroll Warrants Processed 7,890 7,055 7,030 7,100 7,100 Division Operating Budget Authorized Positions (FTE)5.3 4.9 5.0 5.0 5.0 ◊Personnel Expenditure 562,757$ 551,562$ 551,160$ 560,864$ 592,940$ ◊Operations & Maintenance 81,665 80,070 93,080 86,645 114,540 ◊Capital Outlay 4,040 3,130 2,680 2,680 2,550 Division Total 648,462$ 634,762$ 646,920$ 650,189$ 710,030$ The Finance Division is responsible for managing the fiscal operations of the City.This division's main areas of responsibility include financial accounting, budgeting,internal controls,investments,payroll,accounts payable and debt administration.The Division manages the annual independent audit as well as ensures that various State and Federal reporting requirements are met on a timely basis. Assist with the multiyear project to replace the City Enterprise Resource Planning (ERP) System, with an emphasis on the documentation of internal Finance and Payroll processes. Work with the Customer Services Division and other departments to update the City's Cash Handling Policy. Provide Successor Agency Administrative Support including on-going reporting requirements concerning Recognized Obligation Payment Schedule (ROPS) 14-15B and 15-16A. $- $100 $200 $300 $400 $500 $600 $700 $800 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 50 INFORMATION TECHNOLOGY Administrative Services Department Division No: 0104 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Major IT Projects n/a *n/a *n/a *6 6 IT Project Requests n/a *n/a *n/a *52 52 GIS Project Requests n/a *n/a *n/a *115 115 *Indicates new statistical areas created this fiscal year Division Operating Budget Authorized Positions (FTE)5.2 5.6 5.0 4.5 5.0 ◊Personnel Expenditure 540,852$ 577,125$ 547,680$ 555,396$ 645,280$ ◊Operations & Maintenance 104,739 126,258 179,520 181,649 186,470 ◊Capital Outlay 141,868 109,451 136,990 131,540 127,700 Division Total 787,459$ 812,834$ 864,190$ 868,585$ 959,450$ The Information Technology Division is responsible for the overall management of the City’s information and telecommunications systems.Functions directly performed by the division include the purchase,installation, administration and maintenance of City servers,network infrastructure,personal computers,printers,and telephone system and coordination of the Internet/Intranet and citywide Geographic Information System (GIS) database.The Division serves as a help desk for staff providing hardware and software support.The Division also provides citywide technology training.The Division uses contractual services for specialized technical support and new software development. Implement a Voice-over-Internet-Protocol (VoIP) phone system to replace the existing end of life digital system at all City Facilities. The new phone system will operate over the data network and provide for enhanced functionality and vendor supported hardware/software. Begin multiyear project to replace the City Enterprise Resource Planning (ERP) System. The objective for this year is to review and document internal processes and develop a Request for Proposal (RFP) for review by an outside consultant. RFP release and vendor review would be expected in the second half of the year. Implement a City owned radio-based wireless network data connection between City Hall and Public Works/Lake Poway.This network will improve the network speeds for both on and offsite City network users, and to reduce service provider costs beginning in the third year of operation. $- $200 $400 $600 $800 $1,000 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 51 GENERAL SUPPORT SERVICES Administrative Services Department Division No: 0106 Division Goals & Objectives » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Operating Budget Actual Actual Approved Estimated Proposed ◊Operations & Maintenance 338,646 352,174 382,200 395,202 412,680 ◊Capital Outlay 88,583 89,788 65,060 65,060 125,270 Division Total 427,229$ 441,962$ 447,260$ 460,262$ 537,950$ The General Support Services Division houses projects and funding for activities that do not fit clearly into any other particular department/division or are spread amongst several departments.Funding for City Hall utilities, alarms and maintenance,office machine and communications system operating costs,intergovernmental fees and agreements, and general supply purchases are included in this Division. Work with the City Attorney to complete an update of the City’s various contract,procurement,and request for proposal documents. Complete the integration of the financial and inventory components of the City's fixed asset management system. 0 100 200 300 400 500 600 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance #REF! 52 RISK MANAGEMENT Administrative Services Department Division No: 0107 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Tort Liability Claims Processed 17 13 N/A 18 N/A Division Operating Budget ◊Operations & Maintenance 881,577$ 799,313$ 637,710$ 630,884$ 733,330$ ◊Capital Outlay - - - - - Division Total 881,577$ 799,313$ 637,710$ 630,884$ 733,330$ The Risk Management Division is responsible for managing the City's various insurance policies, administering the City's safety programs and processing tort liability claims.The Risk Management Division aims to minimize liability exposure and loss to the City through education,risk transference,risk avoidance, contract management, and by managing City contractors'insurance liability coverage.This Division also funds membership in a pooled California Joint Powers Insurance Authority (CJPIA),coordinates a Citywide safety program,participates in the City's monthly Safety Committee meetings,and oversees liability claim contingencies and training opportunities on risk management topics. Work with the Finance Division to complete the annual Underwriters Report for submittal to the CJPIA. Ensure CJPIA best risk management practices are in place through implementation of the recommendations identified in the Loss Control Action Plan (LossCAP). Implement centralized tracking and reporting of Cal-OSHA compliance certifications and trainings undertaken by the various departments via the intranet site Supervisor's Toolkit. $- $200 $400 $600 $800 $1,000 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance 53 CAPITAL REPLACEMENT Administrative Services Department Division No: 0108 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Operating Budget Actual Actual Approved Estimated Proposed ◊Operations & Maintenance*352,428$ 566,787$ 527,900$ 608,009$ -$ ◊Capital Outlay 1,387,594 737,287 634,350 1,465,300 1,155,320 Division Total 1,740,022$ 1,304,074$ 1,162,250$ 2,073,309$ 1,155,320$ Ensure the City has sufficient capital funds available for the regularly scheduled replacement of vehicles and equipment and for major improvements and restoration of City facilities. Establish equipment rental rates at a level that provides an adequate fund balance with minimal impact on operating departments. Maintain current vehicle and equipment replacement schedules and prioritize facility improvements and restorations. The Capital Replacement Division cost center contains funding for the replacement of equipment and vehicles, funded through annual allocations and rental rates charged to divisions for assigned equipment and vehicles. This allows the City to maintain a regular improvement/replacement cycle for these assets. *Beginning in 2014-15, Operations & Maintenance costs (for Facilities Renovation) are inlcuded in Public Works Department,Facilities Maintenance (0419), or in Capital Improvement Projects, project #3600.Prior to 2014-15, Operations & Maintenance costs (for Facilities renovation) were included in Division 0105. $- $500 $1,000 $1,500 $2,000 $2,500 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance* 54 Front:040_07a_02xxDept_TabA.eps Back: 040_07a_02xxDept_TabB.eps Community Services55 56 COMMUNITY SERVICES Department Code: 0200 Expense 2011-12 2012-13 2013-14 2013-14 2014-15 Classification Actual Actual Approved Estimated Proposed Authorized Positions 48.8 45.5 45.7 44.0 46.5 Personnel Expense $ 2,867,264 $ 2,874,081 $ 2,852,790 $ 2,778,435 $ 3,001,140 Operations and Maintenance 1,647,353 1,720,529 1,840,260 1,864,104 1,955,710 Capital Outlay 145,967 139,313 172,600 174,600 199,420 Total Department Budget $ 4,660,584 $ 4,733,922 $ 4,865,650 $ 4,817,139 $ 5,156,270 $- $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations and Maintenance Personnel Expense 57 This page intentionally left blank 58 DIRECTOR OF COMMUNITY SERVICES Community Services Department Division No: 0200 Division Goals & Objectives » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Operating Budget Actual Actual Approved Estimated Proposed Authorized Positions (FTE)5.3 4.0 4.0 4.0 4.0 ◊Personnel Expenditure 741,054$ 581,854$ 575,620$ 582,924$ 616,980$ ◊Operations & Maintenance 257,337 246,608 259,420 272,544 276,280 ◊Capital Outlay 16,780 16,780 3,260 3,260 2,530 Division Total 1,015,172$ 845,242$ 838,300$ 858,728$ 895,790$ The quality of recreational opportunities,cultural programming,and environmental stewardship reflects a vibrant and strong community.The Office of the Director is responsible for the eight divisions that work to fulfill those needs: Recreation, Aquatics,Lake Poway Recreation Area,the Poway Center for the Performing Arts,Old Poway Park,the Poway Community Library,Interpretive Services, and Community Park. Staff members within the Director's Division oversee the City's animal control operating agreement and the youth recreation scholarship program.This Division also provides administrative coordination with the Metropolitan Transit System and private foundations. Work directly with Development Services and Administrative Services to identify potential funding sources for the Michael P.Cafagna Community Center and bring design and operational recommendations forward to Council. For the purposes of general economic benefit, cultural enrichments,and/or promotion of the City,coordinate directly to ensure existing and proposed events and fundraisers,hosted by external organizations,are held safely and successfully within the City of Poway. Provide volunteers an opportunity to be involved in the community.Recognize their service during the annual City in the Country Volunteer Appreciation Picnic. Develop and implement a formalized Department-wide sponsorship program.Identify sponsorship opportunities and partner with organizations and businesses to offset costs. $- $200 $400 $600 $800 $1,000 $1,200 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 59 RECREATION Community Services Department Division No: 0201 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Total Sports Field Participants 105,600 110,000 110,000 110,000 110,000 Total Sports Field Hours Used 17,005 13,700 14,000 17,000 17,000 Open Play Participants-Meadowbrook 24,233 24,230 25,230 25,230 25,230 Open Play Participants-Twin Peaks 29,650 29,600 29,600 29,600 29,600 Division Operating Budget Authorized Positions (FTE)4.9 4.9 3.6 3.6 3.6 ◊Personnel Expenditure 308,507$ 332,570$ 213,100$ 220,879$ 232,230$ ◊Operations & Maintenance 64,237 52,630 86,030 73,354 75,070 ◊Capital Outlay 11,930 11,930 13,210 13,210 14,560 Division Total 384,674$ 397,130$ 312,340$ 307,443$ 321,860$ The Recreation Division provides customer service support for all divisions, hosts recreation opportunities at Meadowbrook and Twin Peaks Gymnasiums in partnership with the Poway Unified School District,and works closely with youth and adult sports leagues to coordinate use of City and joint use facilities.The Recreation Division administers Citywide facility and field rentals, class registrations,and the recreation section of Poway Today.The Division is responsible for the administration of the Poway Leisure Assistance for Youth (P.L.A.Y.) scholarship program. Coordinate programs that promote increased activity,and health and wellness through partnerships with youth sports organizations, provision of open play, and organized recreation opportunities. Continue to manage the Poway Today and effectively utilize the publication to promote services,programs and events.Enhance utilization of Poway Today and social media to effectively market facilities as places for individuals and families to gather for special occasions and recreation opportunities (wedding packages, summer rental blocks, etc.) Fully review year-round programming schedules for Meadowbrook and Twin Peaks. Utilize participation statistics to gauge programming interest levels and make adjustments based on current and future community need. $- $50 $100 $150 $200 $250 $300 $350 $400 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 60 LAKE POWAY RECREATION AREA Community Services Department Division No: 0202 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Fishing Permits 24,350 27,123 24,350 27,000 25,000 Boat Rentals 8,200 9,927 8,600 9,000 9,000 Facility Rental Reservations 431 544 450 500 525 Parking Permits 18,368 21,362 19,000 21,000 30,000 Day Camp/Counselor in Training 576 576 584 592 684 Division Operating Budget Authorized Positions (FTE)9.9 9.3 9.4 9.2 10.1 ◊Personnel Expenditure 375,193$ 469,965$ 489,740$ 481,125$ 553,840$ ◊Operations & Maintenance 203,071 233,216 236,740 235,467 249,640 ◊Capital Outlay 21,875 20,340 28,990 28,990 31,990 Division Total 600,139$ 723,521$ 755,470$ 745,582$ 835,470$ The Lake Poway Recreation Area provides year-round boating, fishing,and outdoor recreational opportunities that promote healthier lifestyles.Staff provides oversight for lease of the concession,which sells fishing and boating permits,and grill and tackle items.Staff coordinates with other departments to ensure a safe and secure water resource and trails system,and provides support to nonprofits, groups,and private rentals for fundraising activities, celebrations, and community gatherings. Partner with organizations and volunteers to provide special events and programs, which further strengthen a sense of community and promote participation in outdoor recreation (fishing derbies, concerts, campouts, and day camp). Create and implement 2-3 pilot overnight campouts. Ensure participants have the opportunity to experience an unstructured and unique experience in the great outdoors. Work closely with the Information Technology Division to identify, purchase, and implement an improved point of sale system. $- $100 $200 $300 $400 $500 $600 $700 $800 $900 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 61 AQUATICS Community Services Department Division No: 0203 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Swim Classes/Private lessons 490 510 550 500 500 Swim Lesson Participants 1,628 1,650 1,300 1,600 1,600 Total Daily attendance 31,150 32,052 32,000 33,000 33,000 Event Attendance 235 250 300 200 600 Swim Meet Attendance 7,500 7,500 7,500 7,500 7,500 Division Operating Budget Authorized Positions (FTE)10.9 10.9 10.9 10.4 10.9 ◊Personnel Expenditure 426,609$ 464,070$ 457,400$ 436,758$ 464,780$ ◊Operations & Maintenance 190,202 200,977 216,290 208,932 225,770 ◊Capital Outlay 17,060 17,060 16,630 16,630 19,840 Division Total 633,871$ 682,107$ 690,320$ 662,320$ 710,390$ The Aquatics Division is dedicated to providing a diverse range of high-quality aquatic programs and activities that are accessible to all members of the community.Aquatic programs support and promote safety, fitness,education,and youth sports.The Aquatics Division coordinates with the Poway Unified School District and youth sports organizations to provide programming that is reflective of community needs. Promote health and wellness by providing water safety and exercise programming, and special events (Learn to Swim, water exercise, and lifeguard training). Coordinate directly with the Community Park Division to expand the Movie in the Park series from 3 events to 5 events. Identify sponsorship opportunities and partner with organizations and businesses to offset costs. Coordinate with the Public Works and Development Services departments to ensure the smooth operation of the facility while major improvements are being completed. $- $100 $200 $300 $400 $500 $600 $700 $800 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 62 POWAY CENTER FOR THE PERFORMING ARTS Community Services Department Division No: 0204 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Total Performances 165 161 155 158 160 Total Rehearsals 85 87 85 85 85 Total Attendance 59,897 58,740 61,000 59,800 60,500 Average Attendance per Show 363 365 400 378 378 Total Hours Facility Used 1,656 1,574 1,560 1,557 1,587 Division Operating Budget Authorized Positions (FTE)6.1 6.6 7.5 7.5 7.6 ◊Personnel Expenditure 383,882$ 410,551$ 504,650$ 503,658$ 524,960$ ◊Operations & Maintenance 418,797 446,807 481,420 477,983 497,550 ◊Capital Outlay 44,492 42,673 78,630 80,630 88,320 Division Total 847,171$ 900,031$ 1,064,700$ 1,062,271$ 1,110,830$ The Performing Arts Center Division is responsible for the efficient and effective operation and maintenance of the Poway Center for the Performing Arts. Performing Arts Center staff partners with the Poway Performing Arts Center Foundation, the Poway Unified School District,and community-based arts organizations to provide leisure and cultural activities that entertain,enlighten,and enrich lives.Staff ensures professional technical,box office, and front-of-house services.The volunteer usher program provides critical operational support. The lobby features juried rotating art exhibits. Provide volunteers an opportunity to be involved in the community and rewarded by their service.Work closely to ensure volunteers receive training to provide friendly, informed, and professional services. In advance of the term end-date of June 2015,work directly with the Poway Center for the Performing Arts Foundation to execute a new programming agreement. Work directly with the Information Technology Division to implement new ticketing software and fully redesign the Division website. $- $200 $400 $600 $800 $1,000 $1,200 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 63 OLD POWAY PARK Community Services Department Division No: 0205 Division Goals & Objectives » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Community Events 7 7 7 7 10 Event Participants 18,700 18,000 22,200 23,000 26 Poway Midland Railroad Ridership 52,242 46,000 46,000 55,000 56,000 Museum/Nelson House Attendance 9,200 5,000 11,250 11,250 11,600 Facility Reservations 512 450 491 626 650 Historical Tour Participants 1,750 1,700 1,458 1,500 1,500 Annual Farmers Market Vendors 85 85 85 110 110 Division Operating Budget Authorized Positions (FTE)2.8 3.0 3.5 3.0 3.4 ◊Personnel Expenditure 203,719$ 232,557$ 235,420$ 201,913$ 228,370$ ◊Operations & Maintenance 116,936 132,353 134,310 162,890 153,110 ◊Capital Outlay 10,820 10,820 7,390 7,390 17,750 Division Total 331,475$ 375,730$ 377,120$ 372,193$ 399,230$ Partner with organizations and volunteers to provide special events and programs,which further strengthen a sense of community and "bring history to life" (Christmas in the Park,Old-Fashioned Fourth of July,and Rendezvous in Poway). Work closely with Development Services,stakeholders,and partners to develop and bring forward to Council a Conditional Use Permit for the Farmers Market. Coordinate with the Public Works and Development Services Departments to ensure the smooth operation of the facility while major American Disability Act improvements are being completed. Create and implement 3-4 pilot "family picnics in the park". Ensure the program provides a unique experience and opportunity for individuals and families to gather in the community. The Old Poway Park Division is dedicated to bringing history to life through community group partnerships. Interpretive tours,and themed programs and events ensure visitors experience Poway's history,and facilitate celebration and community spirit.The Reserve Park Ranger Program helps provide a safe and family-friendly park and trail system.Staff administers agreements for operation of the Farmers Market, Poway Midland Railroad, Hamburger Factory Restaurant, Poway Museum, and Blacksmith Shoppe. $- $100 $200 $300 $400 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 64 LIBRARY Community Services Department Division No: 0206 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Patron Count 312,148 289,263 320,000 290,000 310,000 Circulation 757,733 782,288 810,000 730,000 800,000 Programs/Attendance 784/29,015 608/23,389 700/30,000 650/27,000 675/30,000 Internet Sessions 31,535 43,021 42,000 43,000 45,000 Division Operating Budget ◊Operations & Maintenance 53,581$ 55,768$ 60,610$ 59,041$ 60,240$ ◊Capital Outlay - - - - - Division Total 53,581$ 55,768$ 60,610$ 59,041$ 60,240$ The Library Division is a cost center that ensures the City supports Library building maintenance operations, custodial service, landscape maintenance, and security.City staff is the liaison to County Library staff, fostering a strong working relationship and responding to special building maintenance requests, as needed. Coordinate with Public Works, Development Services, and the County of San Diego during the Poway Library Remodel Project. Administer the Library Endowment Fund in accordance with Council policy. Promote positive relations and effective operations by coordinating interaction between County Library staff and all City departments. $50 $52 $54 $56 $58 $60 $62 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance 65 INTERPRETIVE SERVICES Community Services Department Division No: 0207 Division Goals & Objectives » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Volunteer Hrs. - Blue Sky & Kumeyaay 4,592 4,073 4,000 4,000 4,000 Blue Sky: Public, School, Scout Tours 85 80 72 80 80 Public Programs 14 12 9 13 13 Outreach/Tour Participants 0 516 521 521 521 Kumeyaay: School Tours 70 51 58 42 45 School Tour Participants 1,630 1,355 950 1,079 1,000 640 1,181 800 480 600 Division Operating Budget Authorized Positions (FTE)1.0 1.0 1.0 1.0 1.0 ◊Personnel Expenditure 79,020$ 79,999$ 79,100$ 79,826$ 82,970$ ◊Operations & Maintenance 18,318 17,054 19,580 18,778 23,200 ◊Capital Outlay 1,900 1,900 3,120 3,120 3,120 Division Total 99,238$ 98,953$ 101,800$ 101,724$ 109,290$ Public, Scout Tour Participants The Interpretive Services Division is dedicated to the preservation and protection of the Blue Sky Ecological Reserve and the Kumeyaay-Ipai Interpretive Center at Pauwai.The goal is to carefully manage these valuable resources for future generations. Staff provides interpretive cultural and natural resource programs to foster stewardship,and recreational activities that promote healthier lifestyles.Staff coordinates and partners with a team of volunteers to create opportunities for the public, schools,and community-based groups to connect with nature and history. Partner with organizations and volunteers to provide special events and community programs, which strengthen sense of place and foster protection and preservation of natural and cultural resources. Provide volunteers at the Blue Sky Ecological Reserve and the Kumeyaay Ipai Interpretive Center an opportunity to be involved in the community and feel rewarded by their service. Work directly with community volunteers to develop and implement an event which celebrates the 25th anniversary of the Reserve. Coordinate directly with Public Works and the California Department of Wildlife to establish a trail from the amphitheater to the Reserve. $- $20 $40 $60 $80 $100 $120 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 66 COMMUNITY PARK Community Services Department Division No: 0208 Division Goals & Objectives » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 6 15 25 25 27 450 930 1,505 1,641 1,850 451 486 470 525 515 Contract Class and Camp Participants 3,495 3,591 4,216 4,415 4,500 Special Event Attendance 3,200 3,750 3,750 9,900 10,100 797 726 700 725 730 Division Operating Budget Authorized Positions (FTE)7.9 5.8 5.8 5.3 5.8 ◊Personnel Expenditure 349,281$ 302,515$ 297,760$ 271,352$ 297,010$ ◊Operations & Maintenance 324,874 335,116 345,860 355,115 394,850 ◊Capital Outlay 21,110 17,810 21,370 21,370 21,310 Division Total 695,265$ 655,441$ 664,990$ 647,837$ 713,170$ The Community Park Division is dedicated to providing classes,programs,and services that bring the Poway community together, and expand recreational opportunities for people of all ages. Staff develops and hosts events and activities that promote health and wellness, and are accessible to families at all income levels. Staff coordinates with the Poway Senior Center and local nonprofit groups to provide programming reflective of the community's needs and interests. Partner with organizations and volunteers to provide special events and programs, which further strengthen a sense of community and provide recreation experiences for individuals and families. Provide opportunities for Poway's teen populations to grow their leadership abilities through a comprehensive Department-wide volunteer program. Continue to host innovative teen-only programs. Review facility rental trends, equipment, procedures,and marketing. Utilize findings to make adjustments based on current and future community need, and to increase rental revenue. Coordinate directly with the Aquatics Division to expand the Movie in the Park series from 3 events to 5 events. Identify sponsorship opportunities and partner with organizations and businesses to offset costs. Facility Reservations Youth and Teen Programs Contract Classes and Camps Youth and Teen Program Participants $- $200 $400 $600 $800 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 67 This page intentionally left blank 68 Front:040_07a_02xxDept_TabA.eps Back: 040_07a_02xxDept_TabB.eps Development Services69 70 DEVELOPMENT SERVICES Department Code: 0300 Expense 2011-12 2012-13 2013-14 2013-14 2014-15 Classification Actual Actual Approved Estimated Proposed Total Positions 23.8 22.9 23.0 22.5 22.0 Personnel Expense $ 2,983,474 $ 2,682,968 $ 2,691,890 $ 2,696,794 $ 2,808,250 Operations and Maintenance 1,451,075 1,351,956 1,096,900 1,345,400 1,366,920 Capital Outlay 79,600 68,620 40,190 40,190 36,890 Total Dept. Operating Budget $ 4,514,149 $ 4,103,544 $ 3,828,980 $ 4,082,384 $ 4,212,060 $- $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 $4,000 $4,500 $5,000 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations and Maintenance Personnel Expense 71 This page intentionally left blank 72 DIRECTOR OF DEVELOPMENT SERVICES Development Services Department Division No: 0300 Division Goals & Objectives » » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Operating Budget Actual Actual Approved Estimated Proposed Authorized Positions (FTE)6.7 6.9 7.0 7.0 7.0 ◊Personnel Expenditure 649,600$ 680,683$ 731,170$ 730,992$ 788,870$ ◊Operations & Maintenance 35,251 33,722 36,590 36,555 36,020 ◊Capital Outlay 10,360 10,360 5,160 5,160 4,350 Division Total 695,211$ 724,765$ 772,920$ 772,707$ 829,240$ Program Budgets Total 5110 – North County Winter Shelter 72,555$ 10,111$ 82,666$ 5961 – Home Share & Community Connections 787,981 79,895 867,876$ Total Program Budgets 860,536$ 90,006$ 950,542$ The Office of the Director is responsible for the overall administration of the department.The Director is responsible for managing the operation of the department and ensuring that all department goals are achieved in an efficient manner. Continue work on the Poway Road Corridor Study. Oversee City Capital Improvement Program. Oversee purchase of open space in accordance with the Open Space Acquisition Strategy. Approp. Thru April 2014 Added for 2014-15 Complete updates to the Municipal Code. Oversee updates to the City's Utility Undergrounding Policies and Procedures. $- $100 $200 $300 $400 $500 $600 $700 $800 $900 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 73 PLANNING Development Services Department Division No: 0301 Division Goals & Objectives » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Development Review Applications 46 63 65 68 70 Conditional Use Permit Applications 19 22 20 21 23 Sign Permit Applications 63 160 180 180 186 Variance Applications 9 7 7 8 8 Temporary Use Permit Applications 65 65 60 62 65 Vegetation Abatements 944 944 950 925 925 Division Operating Budget Authorized Positions (FTE)6.0 7.0 7.0 7.0 7.0 ◊Personnel Expenditure 617,163$ 803,335$ 799,400$ 830,717$ 856,960$ ◊Operations & Maintenance 140,691 194,649 165,750 165,373 173,060 ◊Capital Outlay 12,600 12,600 8,940 8,940 9,340 Division Total 770,454$ 1,010,584$ 974,090$ 1,005,030$ 1,039,360$ The Planning Division assists the development community and homeowners with processing land use applications and ensuring compliance with zoning and conditions of approval through plan reviews and field inspections. It is the City’s goal to process all land use applications in a timely manner. Code Compliance is conducted within the Planning Division and enforces City regulations on signs, graffiti, businesses, noise, housing, vegetation management, Stormwater pollution, vehicle abatement, and other topics. Continue work on the Poway Road Corridor Study. Complete amendments to the Poway Municipal Code. Apply Affordable Housing Overlay Zones to sites identified in the Housing Element. Pursue purchase of open space in accordance with the Open Space Acquisition Strategy. $- $200 $400 $600 $800 $1,000 $1,200 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 74 BUILDING AND SAFETY INSPECTION Development Services Department Division No: 0303 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Plan Checks 623 705 650 746 715 Building Permits 1,811 2,099 1,950 2,426 2,278 Inspections 6,067 6,112 6,100 7,027 6,740 Division Operating Budget ◊Operations & Maintenance 551,836$ 701,323$ 556,300$ 786,965$ 756,500$ ◊Capital Outlay 2,280 2,280 1,800 1,800 2,410 Division Total 554,116$ 703,603$ 558,100$ 788,765$ 758,910$ The Building and Safety Inspection Division provides assistance and information on construction code requirements to developers and residents through telephone/counter contacts, plan check review, and structural, electrical,plumbing,and mechanical inspections.The City's Building and Safety Inspection services are provided through a contract with Esgil Corporation. Provide accurate information and plan check and inspection services to developers and residents. Monitor and implement changes in laws, codes, and techniques that affect the building industry. Maintain and update the Access database record of all stored plans. $- $100 $200 $300 $400 $500 $600 $700 $800 $1 $2 $3 $4 $5Thousands Capital Outlay Operations & Maintenance 75 CAPITAL PROJECTS ENGINEERING Development Services Department Division No: 0304 Division Goals & Objectives » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Projects in Design 19 18 19 19 17 Projects Under Construction 12 10 8 15 12 Division Operating Budget Authorized Positions (FTE)4.6 2.0 2.0 2.0 2.0 ◊Personnel Expenditure*486,321$ 455,976$ 458,230$ 479,565$ 435,480$ ◊Operations & Maintenance 11,538 7,950 11,590 11,506 12,400 ◊Capital Outlay 9,980 9,980 4,640 4,640 1,140 Division Total 507,839$ 473,906$ 474,460$ 495,711$ 449,020$ *Includes allocated cost of shared positions The Capital Projects Engineering Division is responsible for surveys, design, construction administration,and inspection services for capital improvement projects.This Division also performs special studies and provides engineering support for projects in other departments such as Community Services and Public Works. Complete the design and construction of Capital Improvement Projects in accordance with the approved CIP Program, including the design and construction of the Alta Mira Reservoir Rehabilitation project, design and construction of the Oak Knoll Sewer Siphon project, design and construction of the Midland Road Pedestrian Improvements project, and the schematic design of the Cafagna Center building. Expand overall TRAKiT database by inputting data associated with CIP projects into LandTrak. $380 $400 $420 $440 $460 $480 $500 $520 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure* 76 LAND DEVELOPMENT ENGINEERING Development Services Department Division No: 0305 Division Goals & Objectives » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Grading Permit Applications 15 17 14 15 16 Improvement Plan Applications 8 8 8 7 8 Other Engineering Reviews 59 81 100 67 74 Right-of-Way Permit Applications 180 236 240 291 300 Division Operating Budget Authorized Positions (FTE)1.3 3.0 3.0 3.0 3.0 ◊Personnel Expenditure*240,326$ 392,465$ 388,690$ 400,412$ 435,670$ ◊Operations & Maintenance 82,810 12,643 20,400 20,180 23,500 ◊Capital Outlay 11,840 11,840 3,700 3,700 3,700 Division Total 334,976$ 416,948$ 412,790$ 424,292$ 462,870$ *Portion of costs allocated for shared positions The Land Development Engineering Division assists the private development community and homeowners with processing grading permits,improvement plans,and addressing other engineering matters in a timely manner while ensuring compliance with City standards and specific conditions of approval. Complete initial reviews of all grading and improvement plans within four weeks of submittal. Undertake public outreach effort to improve understanding and awareness of land development engineering requirements. Update the Floodplain Development Permit Regulations in the Municipal Code. Update the City's utility undergrounding policies and procedures. $- $50 $100 $150 $200 $250 $300 $350 $400 $450 $500 1 2 3 4 5Thousands Capital Outlay Operations & Maintenance Personnel Expenditure* 77 ENGINEERING INSPECTION Development Services Department Division No: 0306 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Grading Projects Inspected 30 32 36 34 36 MDRAs Inspected 24 24 32 30 32 Capital Improvement Projects Inspected 13 10 9 11 12 Right-of-Way Permits Inspected 180 236 240 291 300 Division Operating Budget Authorized Positions (FTE)3.9 3.0 3.0 3.0 3.0 ◊Personnel Expenditure*360,927$ 200,274$ 191,070$ 194,188$ 207,210$ ◊Operations & Maintenance 42,760 23,760 32,270 32,270 26,530 ◊Capital Outlay 16,440 16,440 11,820 11,820 11,820 Division Total 420,127$ 240,474$ 235,160$ 238,278$ 245,560$ *Portion of costs allocated for shared positions The Engineering Inspection Division is responsible for ensuring that all public and private construction projects comply with the City-approved plans and specifications and meet State requirements to prevent stormwater pollution. Respond to inspection needs or requests on public and private projects. Oversee more than 300 right-of-way permits per year from review of plans to final project inspection. Train all Engineering Inspectors annually on National Pollutant Discharge Elimination System (NPDES) requirements and other technical inspection issues. $- $50 $100 $150 $200 $250 $300 $350 $400 $450 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure* 78 TRAFFIC ENGINEERING Development Services Department Division No: 0307 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Traffic Counts 90 53 90 10 90 Traffic Safety Committee Items 4 2 4 4 4 Traffic Control Plan Reviews 180 236 240 291 300 Division Operating Budget Authorized Positions (FTE)1.0 1.0 1.0 0.5 - ◊Personnel Expenditure*159,615$ 130,030$ 123,330$ 60,920$ 84,060$ ◊Operations & Maintenance 231,885 174,100 8,980 31,750 59,310 ◊Capital Outlay 8,020 5,120 4,130 4,130 4,130 Division Total 399,520$ 309,250$ 136,440$ 96,800$ 147,500$ Program Budgets Approp. Through April 2013 Added for 2013-14 Total 1188 - Motorist Aid Services 175,344$ -$ 175,344$ Total Program Budgets 175,344$ -$ 175,344$ *Allocated cost of shared positions beginning in 2014-15 The Traffic Engineering Division is responsible for resolving the City’s traffic engineering and transportation planning issues.Staff oversees the operation and maintenance of the City’s computerized traffic signal system and reviews all work area traffic control designs and traffic impact reports for land development projects. Collect traffic data for SANDAG and review its Congestion Management Program. Maintain current speed surveys in accordance with the California Vehicle Code. Review Right-of-Way Permits. $- $50 $100 $150 $200 $250 $300 $350 $400 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure* 79 STORMWATER MANAGEMENT Development Services Department Division No: 0308 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Municipal inspections 30 30 30 30 30 Educational materials distributed 57,000 40,000 40,000 40,000 30,000 Dry weather sites monitored 50 50 50 50 50 Division Operating Budget Authorized Positions (FTE)0.5 - - - - ◊Personnel Expenditure 129,477$ -$ -$ -$ -$ ◊Operations & Maintenance 283,818 175,263 225,370 228,010 233,550 ◊Capital Outlay - - - - - Division Total 413,295$ 175,263$ 225,370$ 228,010$ 233,550$ The Stormwater Management Division is responsible for preserving, protecting,and improving the waters of the U.S.within the City boundaries.Staff maintains compliance with the National Pollutant Discharge Elimination System Permit by reducing or preventing the discharge of pollutants to the storm drain system and performing required inspections, monitoring and annual reporting. Reorganize the City's stormwater program to streamline implementation and meet new permit requirements. Implement bacteria Total Maximum Daily Load (TMDL) requirements as necessary, and sediment TMDL requirements once approved by Regional Water Quality Control Board. Inspect industrial/commercial/municipal facilities, construction sites, treatment best management practices, and other items. $- $50 $100 $150 $200 $250 $300 $350 $400 $450 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 80 HOUSING AUTHORITY & PROGRAMS Division No: 0309 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Operating Budget Actual Actual Approved Estimated Proposed Authorized Positions (FTE)- - - - - ◊Personnel Expenditure 258,181$ 20,205$ -$ -$ -$ ◊Operations & Maintenance 19,917 14,359 15,650 15,650 23,050 ◊Capital Outlay 1,360 - - - - Division Total 279,458$ 34,564$ 15,650$ 15,650$ 23,050$ Coordinate with County of San Diego to disseminate fair housing information. Administer the SHOP and BEGIN loan programs including monitoring of existing program loans, and reissuance of loans related to participating household resales. Monitor each of Poway's ten affordable housing developments to ensure continued compliance with regulatory agreement requirements. Development Services Department Programs The Housing Authority and Programs Division supports Poway’s Housing Authority.Staff works to provide the community with a variety of housing options, including high quality, multi-family and single-family homes affordable to low-and moderate-income households.This Division manages existing assets and facilitates affordable housing development with care and attention to resident and community needs. $- $50 $100 $150 $200 $250 $300 Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 81 HOUSING PROGRAMS Development Services Department Housing Assistance Programs Total 1135 - Supporting Home Ownership in Poway (SHOP) Program 2,137,514$ -$ 2,137,514$ 1173A- Building Equity and Growth in Neighborhoods (BEGIN) Program 1,545,000 - Housing Developments Programs 5925 - Oak Knoll/Pomerado Rd Affordable Housing 2,129,427$ -$ 5948 - Orange Gardens 9,036,000 - 5976 - Monte Vista 1,863,019 - 5989 – Twin Peaks Affordable Housing 970,000 - Other Programs 5983 – Housing Special Programs Fund 4,468,307$ 4,468,307$ Total Housing Programs 22,149,267$ -$ 22,149,267$ 2,129,427$ 1,545,000 Appropriations Appropriation for May 2013 FY 2013-14 9,036,000 1,863,019 970,000 82 REDEVELOPMENT SUCCESSOR AGENCY ADMINISTRATION Development Services Department Division No: 0310 2011-12 2012-13 2013-14 2013-14 2014-15 Division Operating Budget Actual Actual Approved Estimated Proposed Authorized Positions (FTE)- - - - - ◊Personnel Expenditure 81,864$ -$ -$ -$ -$ ◊Operations & Maintenance 50,569 14,187 24,000 17,141 23,000 ◊Capital Outlay 6,720 - - - - Division Total 139,153$ 14,187$ 24,000$ 17,141$ 23,000$ This Division is the administrative cost center for the Successor Agency to the former Poway Redevelopment Agency, dissolved effective February 1, 2012 by State Legislative action. 83 This page intentionally left blank 84 Front:040_08a_04xxDept_TabA.eps Back: 040_08a_04xxDept_TabB.eps Public Works 85 86 PUBLIC WORKS Department Code: 0400 Expense 2011-12 2012-13 2013-14 2013-14 2014-15 Classification Actual Actual Approved Estimated Proposed Authorized Positions 83.6 76.6 80.0 79.7 84.4 Personnel Expense $ 7,818,785 $ 7,704,265 $ 7,802,350 $ 7,866,181 $ 8,516,130 Operations and Maintenance 24,429,144 27,637,299 27,633,415 28,973,979 29,540,780 Capital Outlay 837,191 789,937 1,113,430 978,425 868,660 Total Department Budget $ 33,085,119 $ 36,131,501 $ 36,549,195 $ 37,818,585 $ 38,925,570 $- $5 $10 $15 $20 $25 $30 $35 $40 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Millions Capital Outlay Operations and Maintenance Personnel Expense 87 This page intentionally left blank 88 DIRECTOR OF PUBLIC WORKS Public Works Department Division No: 0400 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 5,401 6,682 5,400 7,320 8,050 351 356 350 390 400 66%67%66%66%66% Division Operating Budget Authorized Positions (FTE)5.0 4.0 4.0 4.0 5.0 ◊Personnel Expenditure 614,168$ 568,656$ 556,980$ 603,331$ 746,330$ ◊Operations & Maintenance 21,388 20,518 22,440 22,417 25,900 ◊Capital Outlay 4,500 4,500 7,740 7,740 10,630 Division Total 640,056$ 593,674$ 587,160$ 633,488$ 782,860$ The Office of the Director oversees and coordinates 14 functional areas to ensure reliable operation and maintenance of public infrastructure to protect public health and safety.The Department is responsible for compliance with State and Federal regulations for water treatment,water distribution,wastewater, reclaimed water,stormwater,flood control,solid waste and household hazardous waste, and fleet operations. Additional functions include maintenance of streets, medians, sidewalks and signage;parks,trails and open space;urban forestry; traffic signals and street lights;resource conservation,and administration of special districts.The Director's Office ensures Department preparedness for emergency events, including fire and severe weather. Ensure all operations meet or exceed regulatory requirements. Meet or exceed the state mandated solid waste diversion rate of 50%. Ensure timely, effective response to service requests. Percent of Total Waste Stream Diverted from Landfills Work Orders Online Service Requests $- $100 $200 $300 $400 $500 $600 $700 $800 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 89 UTILITY SYSTEMS OPERATIONS AND MAINTENANCE Public Works Department Division No: 0401 Division Goals & Objectives » » »Complete Geographic Information System (GIS) mapping of utilities systems to support efficiency of field work. 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 9.39 10.16 8.40 10.33 8.65 3.01 2.86 3.47 3.03 3.63 84,600 84,474 84,624 85,785 85,700 Division Operating Budget Authorized Positions (FTE)11.7 11.4 12.0 12.0 11.0 ◊Personnel Expenditure 1,246,408$ 1,259,831$ 1,309,190$ 1,300,895$ 1,271,590$ ◊Operations & Maintenance 65,785 113,267 123,140 122,659 176,280 ◊Capital Outlay 805 7,344 48,710 56,087 56,200 Division Total 1,312,998$ 1,380,442$ 1,481,040$ 1,479,641$ 1,504,070$ This Division plans work and directs activities to ensure delivery of water to residents and businesses and transportation of wastewater to the City of San Diego's wastewater treatment system for production of reclaimed water or discharge through the Point Loma Treatment Plant.Raw water purchased from the San Diego County Water Authority is piped to Poway's Water Treatment Plant,which is currently delivering over 10 million gallons per day of treated water to 19 reservoirs for domestic and commercial use, landscape irrigation,and fire protection.Central to the delivery of high quality water, reclaimed water and the disposal of wastewater is a complex piping and pumping system that is operated and maintained by this Division.This Division is also responsible for providing field customer service related to water service,including meter reading and repair and turning water service on and off. Operate and maintain all potable and reclaimed pumping and storage facilities. Operate and maintain system to transport wastewater for treatment. Water Meters Read Average daily potable water (Million Gallons per Day) Average daily wastewater pumped and gravity fed (Million Gallons per Day) $- $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 90 WATER SUPPLY, TREATMENT AND STORAGE Public Works Department Division No: 0402 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 9.81 10.79 9.45 10.79 9.81 9.39 10.16 8.40 10.33 8.65 39,678 41,900 41,900 42,140 42,056 100%100%100%100%100% Division Operating Budget Authorized Positions (FTE)7.0 6.2 6.0 6.0 7.0 ◊Personnel Expenditure 854,244$ 814,670$ 770,310$ 803,295$ 919,340$ ◊Operations & Maintenance 12,329,643 13,811,376 14,265,840 15,396,652 15,112,670 ◊Capital Outlay 47,831 104,461 203,670 195,944 229,130 Division Total 13,231,718$ 14,730,507$ 15,239,820$ 16,395,891$ 16,261,140$ Program Budgets Approp. Through April 2014 Added for 2014-15 Total 1167 Water Conservation 176,320$ 50,000$ 226,320$ Total Program Budgets 176,320$ 50,000$ 226,320$ This Division plans for and acquires water supplies,maximizes the water storage capabilities of Lake Poway and the City's reservoir system,treats raw water to ensure potable water quality that meets or exceeds regulatory requirements, and ensures the availability of high-quality water during normal and high-demand times.The Division must meet comprehensive regulatory reporting requirements for State, Federal, and local agencies. Provide water quality that meets or exceeds regulatory requirements. Maximize utilization of Lake Poway storage. Maintain compliance with Cal-OSHA regulations. Treated water delivered (Million Gallons per Day) Annual water quality samples Percentage of test results meeting or exceeding regulatory requirements Raw water purchased (Million Gallons per Day) $- $5,000 $10,000 $15,000 $20,000 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 91 WASTEWATER DISPOSAL AND CONTRACT ADMINISTRATION Public Works Department Division No: 0403 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 0.592 0.534 0.652 0.562 0.521 3.01 2.86 3.47 3.03 3.63 Division Operating Budget ◊Operations & Maintenance 4,176,435 5,375,290 4,691,030 4,802,890 4,932,190 ◊Capital Outlay 3,488 2,972 31,900 33,871 26,800 Division Total 4,179,923$ 5,378,262$ 4,722,930$ 4,836,761$ 4,958,990$ This Division’s costs include power to operate the City’s five sewage lift stations that pump an average of 244 million gallons of wastewater annually,and contract costs for the transmission, treatment,and disposal of Poway’s over one billion gallons of wastewater by the City of San Diego.The City of Poway participates in the San Diego Metro Wastewater Joint Powers Authority with 13 other cities and special districts in San Diego County for wastewater treatment and shared use of the City of San Diego’s regional wastewater infrastructure. Coordination with the City of San Diego, Poway's wastewater treatment provider, to ensure cost effective service and to manage technical elements associated with wastewater transportation and treatment. Maintain Poway's collection system lift stations and pumps according to recommended standards. Implement new technology to improve operations throughout the collection system. Wastewater flow (Million Gallons per Day) Wastewater pumped (Million Gallons per Day) all stations - 1,000 2,000 3,000 4,000 5,000 6,000 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance 92 WATER TRANSMISSION AND DISTRIBUTION Public Works Department Division No: 0404 Division Goals & Objectives » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 715 693 430 864 900 100%100%100%100%100% 2,973 1,973 2,275 2,250 2,340 1,245 760 1,057 1,150 1,120 32 46 37 36 38 Division Operating Budget Authorized Positions (FTE)8.4 8.7 9.0 9.0 9.0 ◊Personnel Expenditure 780,944$ 831,832$ 814,880$ 815,014$ 854,520$ ◊Operations & Maintenance 394,007 362,293 423,690 444,620 443,010 ◊Capital Outlay 99,716 83,705 89,390 90,696 77,440 Division Total 1,274,667$ 1,277,830$ 1,327,960$ 1,350,330$ 1,374,970$ Perform 940 utility mark-outs annually. The Water Transmission and Distribution Division ensures reliable delivery of high quality water.The Division is responsible for the maintenance and repair of the water mains,pipes and appurtenances that deliver water to Poway’s water customers.This system consists of 290 miles of water system piping, 1,610 air-release and blow- off assemblies,2,821 fire hydrants, 6,769 valves, and over 13,000 water meters.The City also has a proactive Cross-Connection Program to identify potential contamination points, ensure backflow protection and ensure all backflow devices (almost 1,900) in the potable water system meet testing requirements annually. Maintain safe and reliable water distribution system. Perform system-wide distribution maintenance to ensure distribution valves are exercised and system flushing occurs to ensure water quality. Ensure all potable water backflow devices are tested annually. Residential meters replaced Percentage of backflows tested Valves exercised Fire hydrants inspected Emergency responses $- $200 $400 $600 $800 $1,000 $1,200 $1,400 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 93 WASTEWATER COLLECTION MAINTENANCE Public Works Department Division No: 0405 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 3 0 0 0 0 4 9 0 20 12 230,205/ 24%167,720/ 17%195,360/ 20%206,576/ 243,152/ 25% 328,248/ 34%307,353 /31%322,344/ 33%295,060/ 307,320/ 31% 32 74 50 60 40 Division Operating Budget Authorized Positions (FTE)7.0 6.0 7.0 6.6 7.0 ◊Personnel Expenditure 577,924$ 528,076$ 584,130$ 550,299$ 616,140$ ◊Operations & Maintenance 142,678 210,280 224,450 209,187 240,010 ◊Capital Outlay 78,814 66,365 128,890 140,785 95,040 Division Total 799,416$ 804,721$ 937,470$ 900,271$ 951,190$ The City of Poway provides sewer (wastewater)collection services through 185 miles of collection pipelines, 12,115 sewer laterals,five sewage lift stations,and 4,066 manholes.This Division provides ongoing preventive cleaning, maintenance, and repair of the sewage collection system in accordance with the City's Sewer System Management Plan (SSMP)which ensures the City meets strict regulations set by the State of California.This includes emergency removal of sewer line blockages, repair and replacement of sewer laterals in the public right- of-way,and maintenance of the structural integrity of sewer mains and manholes in the collection system.The Division also administers the Fat,Oil,and Grease (FOG)Program responsible for the permitting and compliance monitoring of food establishments to minimize the discharge of grease into the sewer system. Zero spills of the public sewage system. Maintain the City's 185-mile wastewater system pipe by videotaping (20%), and cleaning (33%) annually. Ensure access to wastewater collection system through an easement maintenance program. Private Property Lateral Spills System pipe videotaped (ft.) / % System pipe cleaned (ft.) / % FOG Permits issued Public Sewage Spills $- $200 $400 $600 $800 $1,000 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 94 RECLAIMED WATER SUPPLY AND STORAGE Public Works Department Division No: 0406 Division Goals & Objectives » » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 71 37 37 41 34 37 174 174 168 175 24 25 30 20 20 Division Operating Budget Authorized Positions (FTE)1.0 1.0 1.0 1.0 1.0 ◊Personnel Expenditure 95,403$ 98,472$ 99,110$ 101,689$ 106,370$ ◊Operations & Maintenance 350,819 367,814 391,310 333,350 414,670 ◊Capital Outlay 6,413 5,440 4,110 4,129 4,040 Division Total 452,635$ 471,726$ 494,530$ 439,168$ 525,080$ Site violations issued Shutdown tests Site inspections The Reclaimed Water Supply and Storage Division is responsible for the delivery of reclaimed (recycled) water that is used for commercial landscape irrigation in the South Poway Business Park. Poway receives its reclaimed water supply from the City of San Diego’s North City Reclamation Plant.The system is comprised of 13 miles of system piping, one pumping station,one reservoir,and over 200 metered connections.The Division monitors,operates, and maintains Poway’s two recycled water distribution system zones, including all regulatory monitoring and compliance required by the State of California. Meet demand for reclaimed water in the Poway Business Park. Perform required four-year regulatory shutdown tests annually. Perform required one-year regulatory site inspections annually. Continue to provide prompt, direct contact with City customers and to assist them in achieving regulatory compliance. Abide by strict regulations associated with use of recycled water set by the State of California. $- $100 $200 $300 $400 $500 $600 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 95 MAINTENANCE OPERATIONS Public Works Department Division No: 0410 Division Goals & Objectives » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed NA NA NA NA 4,700** 1,311 1,470 1,400 1,798 3,300** NA 10,337 3,790 5,000 5,000 175 173 150 219 250 Division Operating Budget Authorized Positions (FTE)3.9 3.7 3.5 3.3 3.0 ◊Personnel Expenditure 247,390$ 327,003$ 330,080$ 317,244$ 331,710$ ◊Operations & Maintenance 136,358 116,909 123,500 124,612 49,540 ◊Capital Outlay 9,260 9,755 4,370 4,408 4,340 Division Total 393,008$ 453,667$ 457,950$ 446,264$ 385,590$ Graffiti Removed Sq. Ft. ** Reflects Incorporation of All Operations Functions Due to Process Upgrade * Prior to FY14-15, Statistics Reflect Only Streets and Drainage This Division plans,oversees, and administers the work of street maintenance,stormwater and flood control, and vehicle and equipment maintenance to protect public health and safety and to ensure regulatory compliance, responsiveness, efficiency and effectiveness during normal and emergency operations. Ensure regulatory compliance with State and Federal environmental agencies. Ensure timely response to service requests in assigned operational areas. Requests and Work Orders Completed* Development Plans Reviewed Requests and Work Orders Received $- $50 $100 $150 $200 $250 $300 $350 $400 $450 $500 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 96 STREETS MAINTENANCE Public Works Department Division No: 0411 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 289,000 257,756 300,000 331,100 300,000 1,351 644 400 400 400 53%39%83%90%90% 98%97%95%96%95% 572 489 500 444 500 Division Operating Budget Authorized Positions (FTE)8.9 8.8 9.0 9.8 10.9 ◊Personnel Expenditure 740,913$ 751,791$ 736,080$ 800,214$ 869,090$ ◊Operations & Maintenance 2,881,576 3,332,381 3,020,750 2,893,576 3,493,230 ◊Capital Outlay 117,243 116,400 114,380 120,580 112,720 Division Total 3,739,732$ 4,200,572$ 3,871,210$ 3,814,370$ 4,475,040$ This Division preserves and maintains the public roadway infrastructure to ensure the safe and efficient movement of pedestrians,traffic,goods and emergency services at all times,including special events and emergency situations such as storm,flood and fire.The Division is responsible for the maintenance and repair of the City's 165 miles of roads and right-of-ways,sidewalks, regulatory signs,street trees, and removing graffiti from areas visible from the right-of-way. Preserve and maintain the public roadway infrastructure. Respond to roadway emergencies. Remove graffiti in areas visible from the right-of-way. Sidewalk Grinds Completed Percentage of Pothole Work Orders Responded to Within 1 Working Day Percentage of Sign Repairs Completed Within 10 Working Days Square Feet of Asphalt Repaired Number of Potholes Repaired $- $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 $4,000 $4,500 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 97 STORMWATER AND FLOOD CONTROL Public Works Department Division No: 0412 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 100% / 2%100%/10%100% /10%100%/10%100%/10% 100%/100%100%/70%100%/100%100%/86%100%/100% 63%77%75%79%80% 30,805 21,986 35,000 35,206 30,000 3 1 5 1 0 Division Operating Budget Authorized Positions (FTE)7.0 6.0 6.0 6.0 6.0 ◊Personnel Expenditure 564,967$ 519,361$ 519,500$ 539,386$ 561,070$ ◊Operations & Maintenance 266,059 250,338 274,975 323,415 257,920 ◊Capital Outlay 54,250 53,500 65,360 67,735 70,360 Division Total 885,276$ 823,199$ 859,835$ 930,536$ 889,350$ This Division is responsible for inspecting and maintaining the public drainage and stormwater collection and conveyance systems to reduce risk of death,injury and property damage due to flooding.This Division performs annual inspections and maintains over 1,400 stormwater drain inlets,26 channel mowing sections,12 detention basins, 44 under road box culverts and 64 miles of pipeline to verify proper operation of all municipal structural treatment controls designed to reduce pollutant discharges and comply with the National Pollutant Discharge Elimination Systems (NPDES) permit. Inspect and maintain catch basins, stormwater drain inlets, concrete and open earthen channels. Complete annual channel cleaning, mowing and invasive/exotic plant removal. Repair or replace failed corrugated metal pipe (CMP). Percentage of 4.8 Miles (25.1 acres) of Earthen Channels Mowed Square Feet of Invasive Plants Removed Corrugated Metal Pipe (CMP) Repairs Percentage of 1,453 Drop Inlets Inspected and Required Cleaning Percentage of 6.3 Miles of Concrete Channels Inspected and Cleaned $- $200 $400 $600 $800 $1,000 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 98 VEHICLE AND EQUIPMENT MAINTENANCE Public Works Department Division No: 0413 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Total Street-Legal Vehicle Inventory 120 120 120 111 113 46% / 54%46% / 54%55% / 45%50% / 50%55% / 45% 100%100%100%100%100% Division Operating Budget Authorized Positions (FTE)3.7 3.0 3.0 3.0 3.0 ◊Personnel Expenditure 325,127$ 318,503$ 314,880$ 324,194$ 342,370$ ◊Operations & Maintenance 629,604 609,809 658,270 624,346 628,900 ◊Capital Outlay 40,461 39,520 61,810 61,810 31,700 Division Total 995,192$ 967,832$ 1,034,960$ 1,010,350$ 1,002,970$ This Division ensures safe and reliable vehicles and equipment for City departments while meeting regulatory requirements,inspections and certifications.The City's fleet and equipment inventory includes sedans, law enforcement vehicles,fire apparatus, sewer and water equipment, heavy-duty trucks,tractors,trailers,off-road and industrial equipment,generators, and small landscape equipment.Essential vehicle services include acquisition and disposal, preventive maintenance, repairs, regulatory compliance,provision of close to 100,000 gallons of fuel and oil supplies, and collection and disposal of hazardous waste generated by City departments. Maintenance strategies that ensure a constant state of readiness. Proactive and preventive maintenance to extend and maximize service life. Meet or exceed local, State, and Federal regulatory requirements. Percentage of Regulatory Compliance Achieved (over 88 permits) Percentage of Time Spent on Scheduled Maintenance Compared to Unscheduled Repairs $- $200 $400 $600 $800 $1,000 $1,200 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 99 ENVIRONMENTAL PROGRAMS Public Works Department Division No: 0417 Division Goals & Objectives » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 2,140 2,005 2,000 2,500 2,500 Contracts/Projects Managed 34 / N/A 34 / N/A 30 / 50 53/74 55/75 Division Operating Budget Authorized Positions (FTE)2.0 2.0 2.5 2.5 2.5 ◊Personnel Expenditure 198,308$ 164,853$ 210,200$ 217,134$ 230,550$ ◊Operations & Maintenance 11,764 15,574 15,860 14,532 12,150 ◊Capital Outlay 3,000 3,000 3,710 3,710 3,440 Division Total 213,072$ 183,427$ 229,770$ 235,376$ 246,140$ Program Budgets Approp. Through April 2014 Added for 2014-15 Total 1110-Beverage Container Recycling 198,683$ 12,810$ 211,493$ 1260-Used Oil Recycling 226,424$ 13,900$ 240,324$ 1697-Household Hazardous Waste 3,237,374$ 50,000$ 3,287,374$ Total Program Budgets 3,662,480$ 76,710$ 3,739,190$ The Division plans,oversees, and administers the work of parks,trails and open space maintenance,facility maintenance, special districts,and contract services to protect public health and safety and to ensure compliance,responsiveness,efficiency, and effectiveness during normal and emergency operations.The Division is also responsible for energy conservation efforts. Manage and monitor critical peak pricing tariff and energy conservation events to maximize energy savings. Ensure timely response to service requests in assigned operational areas. Work Orders Completed in Parks, Facilities and Special Districts $- $50 $100 $150 $200 $250 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 100 PARKS, TRAILS AND LANDSCAPE MAINTENANCE Public Works Department Division No: 0418 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Acres Maintained 232 232 232 232 232 Sport Courts and Fields Maintained 26 26 26 26 26 Miles of Trails 55 55 56 56 56 Eagle/Girl Scout Projects Supported 20 22 25 21 15 Special Events Supported 32 24 24 24 24 38 37 35 36 36 Division Operating Budget Authorized Positions (FTE)14.9 13.5 14.0 13.5 15.0 ◊Personnel Expenditure 1,164,615$ 1,113,998$ 1,145,130$ 1,103,938$ 1,198,060$ ◊Operations & Maintenance 700,932 622,324 707,590 727,919 737,080 ◊Capital Outlay 109,167 102,170 102,920 102,715 93,940 Division Total 1,974,714$ 1,838,492$ 1,955,640$ 1,934,572$ 2,029,080$ This Division provides safe, clean,well-maintained, inviting,useable public parks,trails and green spaces to support quality programming and enhance the enjoyment of all residents and visitors.The Division provides full- service maintenance for parks and public restrooms,certain vacant City properties, sports courts and fields, trails, and open space.The Division also performs mandated playground inspections and supports landscape maintenance at City Hall. Maintain developed parks. Maintain and expand trails system. Reduce water consumption by converting to low volume irrigation and increase water monitoring capabilities in landscaped areas to achieve maximum water efficiency. Successor Agency/Housing Authority Properties Maintained $- $500 $1,000 $1,500 $2,000 $2,500 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 101 FACILITIES MAINTENANCE Public Works Department Division No: 0419 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed N/A 45/55 32/68 0/100 10/90 Division Operating Budget Authorized Positions (FTE)2.0 1.8 2.0 2.0 3.0 ◊Personnel Expenditure*202,274$ 156,287$ 151,420$ 153,174$ 237,340$ ◊Operations & Maintenance 657,615 690,987 645,460 735,945 760,040 ◊Capital Outlay 11,409 10,340 12,690 12,690 18,420 Division Total 871,298$ 857,614$ 809,570$ 901,809$ 1,015,800$ *Portion of costs allocated for shared positions The Division provides contract and in-house repair, maintenance, and janitorial functions for all City buildings and structures including 75 buildings ranging in size from 200 to 60,000 square feet, appurtenances such as electronic gates,fire extinguishers,fire sprinkler systems,exterior parking lot lights,and security and fire monitoring systems. Undertake regular preventive maintenance activities. Complete service requests. Implement and administer prioritized reinvestment plan to maximize and protect City assets. Percent of time preventive maintenance compared to unscheduled repair $- $200 $400 $600 $800 $1,000 $1,200 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure* 102 SPECIAL DISTRICTS AND CONTRACT SERVICES Public Works Department Division No: 0420 Division Goals & Objectives » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed Customer inquiries and service requests 2,553 2,823 2,500 2,040 2,500 Street light outages 829 865 600 535 600 73%89%95%83%95% Traffic signal calls 307 314 280 260 280 Emergency traffic signal repairs 46 28 40 28 28 Division Operating Budget Authorized Positions (FTE)1.3 0.6 1.0 1.0 1.0 ◊Personnel Expenditure*206,100$ 250,932$ 260,460$ 236,374$ 231,650$ ◊Operations & Maintenance 1,664,482 1,738,140 2,045,110 2,197,859 2,257,190 ◊Capital Outlay 250,834 180,465 233,780 75,526 34,460 Division Total 2,121,416$ 2,169,537$ 2,539,350$ 2,509,759$ 2,523,300$ *Includes allocated cost of shared positions Percentage of street lights repaired within 10 days This Division is responsible for the maintenance,operation and contract administration of 188 acres of landscape,42 acres of open space,over 3,000 street lights,traffic signals at 57 intersections, lighted street signs and 25 flashing beacons within the boundaries of the Special Districts.The Division administers ten Special Districts and provides engineering services, contract inspection and supervision of contractual work, administrative support, coordination of in-house repairs as needed, and staff assistance to property owners, developers, civic associations, and the general public in matters relating to the Special Districts. Enhance public safety by providing traffic signals, street lights, illuminated street name signs and safety lighting. Enhance the quality of life of residents by providing safe, attractive and well-maintained landscaping. Monitor water consumption in landscaped areas to achieve maximum water efficiency. Implement multi-year capital reinvestment projects to improve traffic signal safety and reliability. $- $500 $1,000 $1,500 $2,000 $2,500 $3,000 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure* 103 This page intentionally left blank 104 Front:040_09a_05xxDept_TabA.eps Back: 040_09a_05xxDept_TabB.eps Safety Services105 106 SAFETY SERVICES Department Code: 0500 Expense 2011-12 2012-13 2013-14 2013-14 2014-15 Classification Actual Actual Approved Estimated Proposed Authorized Positions 52.7 51.9 54.0 53.4 55.0 Personnel Expense $ 7,793,094 $ 8,214,490 $ 8,397,270 $ 8,304,204 $ 8,885,650 Operations and Maintenance 10,534,638 10,748,130 11,336,360 11,440,428 11,880,700 Capital Outlay 448,441 460,220 552,890 558,846 632,010 Total Department Budget $ 18,776,173 $ 19,422,840 $ 20,286,520 $ 20,303,478 $ 21,398,360 $- $5,000 $10,000 $15,000 $20,000 $25,000 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations and Maintenance Personnel Expense 107 This page intentionally left blank 108 DIRECTOR OF SAFETY SERVICES Safety Services Department Division No: 0500 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 52 52 52 52 52 8 8 8 8 8 Division Operating Budget Authorized Positions (FTE)3.2 3.0 3.0 3.0 3.0 ◊Personnel Expenditure 476,525$ 426,451$ 463,620$ 466,498$ 509,530$ ◊Operations & Maintenance 40,323 37,856 53,010 49,660 54,000 ◊Capital Outlay 25,260 25,260 36,930 36,930 36,810 Division Total 542,108$ 489,567$ 553,560$ 553,088$ 600,340$ Program Budgets Approp. Through April 2014 Added for 2014-15 Total 1161- Emergency Preparedness 1,515,600$ -$ 1,515,600$ 1187- CERT Program Funds $7,500 - 7,500$ Total Program Budgets 1,523,100$ -$ 1,523,100$ The Director of Safety Services Division is responsible for providing overall administration,direction, planning, and management for the Fire Department and contract law enforcement services including budget development and management,personnel recruitment, citywide emergency planning,disaster preparedness, and incident management. Maintain a high level of professional competencies during the delivery of effective emergency response. Remain one of the safest communities in San Diego County. Continue community-based partnerships focused on emergency planning and disaster preparedness. CERT training sessions & drills Law enforcement activity reports $- $100 $200 $300 $400 $500 $600 $700 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 109 FIRE SUPPRESSION Safety Services Department Division No: 0501 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 3,638 3,846 3,800 4,023 4,000 274 162 175 227 200 15,577 15,434 15,500 12,640 15,000 Division Operating Budget Authorized Positions (FTE)47.7 47.3 49.0 48.5 49.0 ◊Personnel Expenditure 7,054,635$ 7,470,126$ 7,629,950$ 7,552,443$ 7,973,560$ ◊Operations & Maintenance 688,570 659,196 807,910 832,012 873,180 ◊Capital Outlay 261,688 264,456 364,080 364,080 376,600 Division Total 8,004,893$ 8,393,778$ 8,801,940$ 8,748,535$ 9,223,340$ Program Budgets Approp. Through April 2014 Added for 2014-15 Total 1166- Fire Equipment Trust Fund 71,412$ -$ 71,412$ Total Program Budgets 71,412$ -$ 71,412$ The Fire Suppression Division is responsible for the delivery of emergency and nonemergency services including fire suppression,rescue, emergency medical,hazardous materials responses,and public assistance. The Division deploys 16 firefighters each day from three fire stations that staff three fire engines,one ladder truck,and two ambulances.This Division is responsible for the coordination of facility,apparatus, and equipment repair and maintenance.Personnel training,team response drills,and incident management are also part of this Division. Training and manipulative skill hours Incident responses Facility and apparatus work orders Manage Division resources to ensure effective response to all requests for emergency service and nonemergency assistance. Ensure that a high state of readiness is maintained by actively managing fire apparatus, equipment and facility resources. Through a vibrant and ongoing effort, assure that a highly trained and well-prepared workforce is maintained. $- $2,000 $4,000 $6,000 $8,000 $10,000 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 110 FIRE PREVENTION Safety Services Department Division No: 0502 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 1,362 1,619 1,800 1,900 2,000 Operational permits issued 649 649 600 600 600 705 992 900 1,000 1,000 Division Operating Budget Authorized Positions (FTE)1.8 1.5 2.0 1.9 3.0 ◊Personnel Expenditure 261,934$ 317,913$ 303,700$ 285,263$ 402,560$ ◊Operations & Maintenance 154,321 166,342 137,940 180,394 140,380 ◊Capital Outlay 7,560 7,560 22,270 22,270 43,270 Division Total 423,815$ 491,815$ 463,910$ 487,927$ 586,210$ The Fire Prevention Division is responsible for the delivery of fire and life safety inspection and education services to existing businesses,apartments, educational,institutional,and permitted facilities.This Division provides plan review and new construction inspections to ensure compliance with State and local fire and life safety regulations. Coordination of fire investigations and incident management are also part of this Division. Manage the fire company inspection program (FCIP) and business self-inspection program. Conduct annual inspections and issue fire department operational permits. Perform plan reviews and new construction inspections. Plan reviews completed FCIP and business self inspections $- $100 $200 $300 $400 $500 $600 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance Personnel Expenditure 111 PARAMEDICS Safety Services Department Division No: 0503 Division Goals & Objectives » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 18 18 18 18 18 18 18 18 18 18 1,739 1,925 1,760 2,019 2,000 Division Operating Budget ◊Operations & Maintenance 181,843$ 210,985$ 201,320$ 242,145$ 186,090$ ◊Capital Outlay 126,433 135,444 124,610 122,610 172,680 Division Total 308,276$ 346,429$ 325,930$ 364,755$ 358,770$ EMS Transports EMS in-service training Field care audit sessions The Paramedic Division is a budget cost center that supports Fire Suppression,Division 0501.It specifies the financial outlay and activity for emergency medical services (EMS).This Division captures equipment and training costs associated with supporting Safety Services'pre-hospital EMS delivery system,but contains no direct personnel costs. Evaluate new technology while maintaining current technology that enhances patient treatment data collection and improved billing processing. Identify emerging EMS treatment improvements and deliver in-service training and field care audits to ensure maintenance of licenses and certifications of personnel. Maintain active involvement in EMS groups and associations and communicate changes in EMS treatment protocols to personnel. $- $50 $100 $150 $200 $250 $300 $350 $400 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance 112 Division Goals & Objectives » » » » 2011-12 2012-13 2013-14 2013-14 2014-15 Division Activity Statistics Actual Actual Approved Estimated Proposed 14,283 13,645 14,197 13,132 13,200 324 284 226 274 275 17 14 12 14 12 219 194 256 192 195 Division Operating Budget ◊Operations & Maintenance 9,469,582$ 9,673,751$ 10,136,180$ 10,136,217$ 10,627,050$ ◊Capital Outlay 27,500 27,500 5,000 12,956 2,650 Division Total 9,497,082$ 9,701,251$ 10,141,180$ 10,149,173$ 10,629,700$ Program Budgets Approp. Through April 2014 Added for 2014-15 Total 28,099$ -$ 28,099$ 46,764 - 46,764$ Total Program Budgets 74,863$ -$ 74,863$ LAW ENFORCEMENT Safety Services Department Division No: 0504 The Law Enforcement Division is a budget cost center that supports comprehensive contract law enforcement services provided by the San Diego County Sheriff's Department. These services include emergency response, crime prevention,traffic enforcement,collision reduction,investigative services,drug prevention and education, and community policing. Reduce youth access to drugs and alcohol through education, prevention, and enforcement. 1152- Law Enforcement Equip. 1160- Sr. Volunteer Patrol Fund Maximize the use of Community Oriented Policing Programs (COPPS) resources and strategies. Continue aggressive gang-related policing, documentation, and prosecution. Utilize crime analysis to monitor real-time crime trends occurring within the community. Number of Calls for Service Traffic Accident Reports Start Smart Education Classes Narcotic Arrests $8,800 $9,000 $9,200 $9,400 $9,600 $9,800 $10,000 $10,200 $10,400 $10,600 $10,800 Actual 2011-12 Actual 2012-13 Approved 2013-14 Estimated 2013-14 Proposed 2014-15Thousands Capital Outlay Operations & Maintenance 113 This page intentionally left blank 114 Capital Improvement Programs115 116 Funding Sources Source Total Prior Appropriations Proposed Appropriations Total Project Appropriations Funding Spent to Date Available Balance General Fund (100)$1,541,537 $187,000 $1,728,537 $783,260 $945,277 Street Develop. (222-226)710,000 150,000 860,000 39,135 820,865 Drainage Fund (231/232)2,771,456 200,000 2,971,456 2,615,522 355,934 CDBG Fund (241)135,232 51,208 186,440 112,505 73,935 Fed/State Grants (242/253)- - - - - Park Improvement Fund (411)50,000 - 50,000 - 50,000 Successor Agency (720)2,400,000 - 2,400,000 - 2,400,000 Low/Mod Housing (416/472)- - - - - Water Fund (510/511)4,036,212 800,000 4,836,212 1,672,668 3,163,544 Sewer Fund (520/521)4,478,304 - 4,478,304 2,962,793 1,515,510 Capital Facilities (106/617)4,299,800 275,700 4,575,500 - 4,575,500 Trusts (7xx)- - - - - Total Budget $20,422,541 $1,663,908 $22,086,449 $8,185,884 13,900,565 Funding Uses Project Type Total Prior Appropriations Proposed Appropriations Total Project Appropriations Funding Spent to Date Available Balance Streets & Highways $3,110,000 $150,000 $3,260,000 $39,135 $3,220,865 Drainage 2,771,456 200,000 2,971,456 2,615,522 355,934 Govern. Buildings 5,950,632 326,908 6,277,540 869,828 5,407,712 Parks and Open Space 75,937 187,000 262,937 25,937 237,000 Water Utilities 4,036,212 800,000 4,836,212 1,672,668 3,163,544 Sewer Utilities 4,478,304 - 4,478,304 2,962,793 1,515,510 Total Budget $20,422,541 $1,663,908 $22,086,449 $8,185,884 13,900,565 * "Total Prior Appropriations" column reflects previously appropriated prior year funding for all currently active CIP projects. ** "Total Project Appropriations" column includes previously appropriated prior year funding and newly appropriated current year funding for all currently active CIP projects. This figure represents the total amount of funding which is appropriated for all active CIP projects. CITY OF POWAY CAPITAL IMPROVEMENT PROGRAM OVERVIEW Streets & Highways 15% Drainage 14% Govern. Buildings 28% Parks and Open Space 1% Water Utilities 22% Sewer Utilities 20% Total Project Appropriations by Project Type Water 22% Sewer 20% Drainage 14% General 8% Successor Agency 11% Capital Facilities 1% Grants/ Other 24% Total Project Appropriations by Funding Source 117 CITY OF POWAYCAPITAL IMPROVEMENT PROGRAM SUMMARY Project Title Project No. Funding Source Total Prior Appropriations FY 2014-15 Appropriation Total Project Appropriation Expenditures (thru Mar. 2014 ) Available Balance Streets & Highways Projects Midland Road Improvements 12008 222 300,000$ -$ 300,000$ 8,850$ 291,150$ Poway Road Corridor Study 12009 223A 350,000 - 350,000 - 350,000 Espola Rd. Improvements 12010 106 2,400,000 - 2,400,000 - 2,400,000 Traffic Signal Synchronization 1341 226 60,000 - 60,000 30,285 29,715 Twin Peaks Road Median 12011 226 - 150,000 150,000 - 150,000 Total Streets & Highways Projects 3,110,000$ 150,000$ 3,260,000$ 39,135$ 3,220,865$ Drainage Projects Corrugated Metal Pipe Replacement 1437 231/232 2,146,456$ -$ 2,146,456$ 2,054,425$ 92,031$ Rattlesnake Creek Bank Stblzn 1443 231/232 575,000 - 575,000 561,097 13,903 Natural Channel Silt Study 1445 231 50,000 - 50,000 - 50,000 Concrete Channel Repair Project 1446 231 - 200,000 200,000 - 200,000 Total Drainage Projects 2,771,456$ 200,000$ 2,971,456$ 2,615,522$ 355,934$ Government Buildings Projects Emergency Preparedness 1161 100 1,515,600$ -$ 1,515,600$ 757,323$ 758,277$ ADA Barrier Removal 1548 241 135,232 51,208 186,440 112,505 73,935 Capital Facilities 1561 106 4,299,800 - 4,299,800 - 4,299,800 Facilities Renovation 3100 617 - 275,700 275,700 - 275,700 Total Govt. Buildings Projects 5,950,632$ 326,908$ 6,277,540$ 869,828$ 5,407,712$ Parks & Open Space Projects Senior Center Schematic Design 1502 411 50,000 -50,000 - 50,000 Playground Renovation 1698 100 25,937 187,000 212,937 25,937 187,000 Total Parks&Open Space 75,937$ 187,000$ 262,937$ 25,937$ 237,000$ 118 CITY OF POWAY CAPITAL IMPROVEMENT PROGRAM SUMMARY Project Title Project No.Funding Source Total Prior Appropriations FY 2014-15 Appropriation Total Project Appropriation Expenditures (thru Mar. 2014 ) Available Balance Water Utilities Projects Water Dist. System Rehab. Study 1701 510 80,000$ -$ 80,000$ -$ 80,000$ Treatment Plant Rehab. Study 1704 510 40,000 - 40,000 36,160 3,840 Water System Repair/Rehab.1756 510 2,841,701 (480,000) 2,361,701 1,117,424 1,244,277 Clearwell Redundant Pipeline 1757 510/511 670,000 - 670,000 388,341 281,659 Radio Remote Read Water Meters 1761 510 204,511 - 204,511 41,336 163,175 Reservoir Safety Modifications 1762 510 200,000 - 200,000 89,407 110,593 Alta Mira Reservoir Rehabilitation 1763 510 - 780,000 780,000 - 780,000 Water Distribution System/Treatment Plant Rehab Project 1764 510 - 500,000 500,000 - 500,000 Total Water Utilities Projects 4,036,212$ 800,000$ 4,836,212$ 1,672,668$ 3,163,544$ Sewer Utilities Projects Oak Knoll Sewer Siphon Air Jumper 1801 520 270,000$ -$ 270,000$ 504$ 269,496$ Annual Manhole Rehabilitation 1824 520 2,178,304 - 2,178,304 2,027,824 150,480 Annual Sewer Line Repair / Replace 1829 520 2,030,000 - 2,030,000 934,465 1,095,535 Total Sewer Utilities Projects 4,478,304$ -$ 4,478,304$ 2,962,793$ 1,515,510$ Total Projects 20,422,541$ 1,663,908$ 22,086,449$ 8,185,884$ 13,900,565$ Capital Projects Funded through Departmental Operating Budgets FY14/15 Street Maint. Slurry Seal Div. 0411 100/223/224 1,159,600$ FY14/15 Street Overlay Project Div. 0411 100/223 980,300 Total Capital Projects Funded through Departmental Operating Budget 2,139,900$ Funding Source Definitions: 100 - General Fund 231/232 - Drainage Funds 510/511 - Water Funds 222 - Street Development Fund 241 - CDBG Fund 520/521 - Sewer Funds 223 - Transnet 242 - State Grant Fund 617 - Capital Facilities 224 - Traffic Congestion Fund 253 - Federal Grant Fund119 Midland Road Improvements - CIP # 12008 Project Manager:Jeff Beers Responsible Department:Development Services Start Date: February 2014 Estimated Completion:June 2015 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Street Devlp. (222) 300,000 - 300,000 8,850 291,150 Total Budget 300,000$ -$ 300,000$ 8,850$ 291,150$ Estimated Annual Operating Budget Impact: $0 Poway Road Corridor Study - CIP # 12009 Project Manager:Rich Whipple Responsible Department:Development Services Start Date: July 2013 Estimated Completion:September 2015 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Streets Prop A (223A) 350,000 - 350,000 - 350,000 Total Budget 350,000$ -$ 350,000$ -$ 350,000$ Estimated Annual Operating Budget Impact: $0 City of Poway - Capital Improvement Program (Streets and Highways) Description The Poway Road Corridor Study will focus on transportation and land use along Poway Road.The study will analyze traffic volumes and capacity,turning movements,driveway access, and medians and will include an amendment to the Poway Road Specific Plan to address land use,design,and economic development of land bordering Poway Road.The City will hire a consultant to conduct the necessary studies and prepare documents for City Council consideration.The consultant selection process is scheduled to be complete in March of 2014. The study is expected to take approximately 18 months to complete. City of Poway - Capital Improvement Program (Streets and Highways) Description This project will include the design and construction of sidewalk improvements to Midland Road between Hilleary Place and just north of Scots Way.The proposed work will include sidewalks,along with the necessary drainage and ADA improvements associated with the sidewalk construction.This work is identified in the Transportation Element of the City’s General Plan, and will provide a safe route to Midland Elementary School. 120 Espola Road Safety Improvements – Design and EIR CIP # 12010 Project Manager:Steve Crosby Responsible Department:Development Services Start Date: November 2013 Estimated Completion:July 2016 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Capital Facilities (106)2,400,000 - 2,400,000 - 2,400,000 Total Budget 2,400,000$ -$ 2,400,000$ -$ 2,400,000$ Estimated Annual Operating Budget Impact: $0 Traffic Signal Synchronization - CIP # 1341 Project Manager:Melody Rocco Responsible Department:Development Services Start Date: March 2012 Estimated Completion:March 2013 Adjustment Period:Ongoing Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Arterials Traffic Mitigation (226) 60,000 - 60,000 30,285 29,715 Total Budget 60,000$ -$ 60,000$ 30,285$ 29,715$ Estimated Annual Operating Budget Impact: $0 City of Poway - Capital Improvement Program (Streets and Highways) Description This project involved the collection of peak traffic volume data at 33 signalized intersections and using this data to generate timing plans for signal synchronization along Poway Road,Twin Peaks Road,Community Road, and Espola Road. Synchronization of the signals was implemented in March 2013,with ongoing field adjustments to continue based upon observed post-synchronization traffic conditions. Description In 2013, the City finalized the Espola Road Improvement Project Environmental Impact Report (EIR)based on a project scope that included improving Espola Road between Twin Peaks Road and Titan Way to a three-lane roadway with curb,gutter and sidewalks, and signalizing the intersection of Espola Road and Durhullen Street/Golden Sunset Road.The EIR was certified by the City Council in June of 2013, however the City Council did not support the construction of the full project scope identified in the EIR. In October 2013, the City Council directed staff to pursue a pedestrian safety project consisting of a multipurpose trail on the west side of Espola Road from Mountain Road to Willow Ranch Road.The project also includes the undergrounding of approximately 2000 linear feet of existing overhead utility lines using the City’s available 20A funds. City of Poway - Capital Improvement Program (Streets and Highways) 121 Twin Peaks Road Median - CIP # 12011 Project Manager:Jeff Beers Responsible Department:Development Services Start Date: July 2014 Estimated Completion:June 2015 (Design Only) Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Regional Arterials Traffic Mitigation Fund (226) - 150,000 150,000 - 150,000 Total Budget -$ 150,000$ 150,000$ -$ 150,000$ Estimated Annual Operating Budget Impact: $12,000 Project Manager:Melody Rocco Responsible Department:Development Services Start Date: July 2014 Estimated Completion:June 2015 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Drainage (231)2,118,606 - 2,118,606 2,054,425 64,181 Drainage Impv. (232)27,850 - 27,850 - 27,850 Total Budget 2,146,456$ -$ 2,146,456$ 2,054,425$ 92,031$ Estimated Annual Operating Budget Impact: $0 Description This project will include the design and construction of raised medians in Twin Peaks Road between Ted Williams Parkway and Community Road.This project is consistent with the Transportation Element of the City’s General Plan for this classification of roadway.This year’s scope includes the design of the medians funded through RTCIP traffic fees.Construction will follow beginning in FY 15/16, funded through TransNet revenues. The estimated construction cost is $800,000. City of Poway - Capital Improvement Program (Flood/Drainage Control) Corrugated Metal Pipe Repair and Replacement - CIP # 1437 Description This fund is used to replace or repair failing corrugated metal drainage pipes citywide. This project has been coordinated to coincide with the City’s annual street maintenance project. The fiscal year 2014-15 project will replace or repair failing corrugated metal pipe in Street Maintenance Zone 6. City of Poway - Capital Improvement Program (Streets and Highways) 122 Rattlesnake Creek Streambank Stabilization CIP # 1443 Project Manager:Melody Rocco Responsible Department:Development Services Start Date: September 2010 Estimated Completion:November 2013 Estimated Monitoring Period Comple March 2016 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Drainage (231)219,000 - 219,000 205,097 13,903 Drainage (232)356,000 - 356,000 356,000 - Total Budget 575,000$ -$ 575,000$ 561,097$ 13,903$ Project Manager:Lewis Clapp Responsible Department:Development Services Start Date: April 2014 Estimated Completion:August 2014 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Drainage (231)50,000 - 50,000 - 50,000 Total Budget 50,000$ -$ 50,000$ -$ 50,000$ Description Two areas of the tributary to Rattlesnake Creek,from Kentfield Drive to Norwalk Street, were eroded by the rains between December 7, 2009,and January 27, 2010.These areas experienced bank failures that required immediate repair.The City of Poway’s Public Works Department obtained approval from the Army Corps of Engineers for temporary restoration measures.The approval letter required long-term bioengineering solutions for the two areas,in the context of the larger basin.This project included all the necessary studies and design coordination with the regulatory agencies to address the long-term solution,and construction of the permanent solution. Construction has been completed.This project is currently in the plant establishment monitoring period, which will last a minimum of two non-drought years. Estimated Annual Operating Budget Impact: $0 City of Poway - Capital Improvement Program (Flood/Drainage Control) City of Poway - Capital Improvement Program (Flood/Drainage Control) Natural Channel Silt Study - CIP # 1445 Description This project will select a qualified consultant through the RFP process to conduct field surveys to determine the current ground surface elevations in critical natural channels and will compare the elevations to historic elevations of the channels.This information will be used to determine which channel sections,if any,have silted to a level which impacts the required capacity of the channel. Estimated Annual Operating Budget Impact: $0 123 Concrete Channel Repair Project - CIP # 1446 Project Manager:Jeff Beers Responsible Department:Development Services Start Date: July 2014 Estimated Completion:June 2015 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Drainage (231)- 200,000 200,000 - 200,000 Total Budget -$ 200,000$ 200,000$ -$ 200,000$ Emergency Preparedness - CIP #1161 Project Manager:Steve Crosby Responsible Department:Development Services Start Date: As-Needed Estimated Completion:As-Needed Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance General (100)1,515,600 - 1,515,600 757,323 758,277 Total Budget 1,515,600$ -$ 1,515,600$ 757,323$ 758,277$ Estimated Annual Operating Budget Impact: $0 Description This fund is used to improve the City’s emergency response capabilities as needs are identified. City of Poway - Capital Improvement Program (Flood/Drainage Control) Description This project will repair or replace deteriorated sections of existing concrete drainage channels at various locations city wide. Estimated Annual Operating Budget Impact: $0 City of Poway - Capital Improvement Program (Emergency Preparedness) 124 ADA Barrier Removal - CIP # 1548 Project Manager:Melody Rocco Responsible Department:Development Services Start Date: Estimated Completion:Ongoing Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance CDBG (241)135,232 51,208 186,440 112,505 73,935 Total Budget 135,232$ 51,208$ 186,440$ 112,505$ 73,935$ Estimated Annual Operating Budget Impact: $0 Capital Facilities - CIP # 1651 Project Manager: Responsible Department:Development Services Start Date: Ongoing Project Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Capital Facilities (106)4,299,800 - 4,299,800 - 4,299,800 Total Budget 4,299,800$ -$ 4,299,800$ -$ 4,299,800 Description This is an annual Community Development Block Grant (CDBG)funded program to remove Americans with Disabilities Act (ADA)barriers and improve access to various public facilities.The FY14-15 project will include construction of the second phase of ADA improvements at Old Poway Park, which were identified and designed as part of the fiscal year 2012-13 CDBG allocation. City of Poway - Capital Improvement Program (Government Buildings) Description This project account provides funding for new public facilities and renovation, including park facilities and Community Services buildings. Funding is from the Capital Facilities Projects Fund (106),which is made up of one-time funds associated with dissolution of the Redevelopment Agency, and annual contributions from uncommitted General Fund operating sources. City of Poway - Capital Improvement Program (Government Buildings) 125 Public Facilities Renovation - CIP #3600 (Series) Project Manager: Responsible Department:Public Works Start Date: Ongoing Project Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Aquatics Center LED Lights - 21,000 21,000 - 21,000 Carpet/Flooring; Comm. Park, Sr. Center, Library - 18,500 18,500 - 18,500 General Repair & Construction Contract - 92,000 92,000 - 92,000 Painting Contract; Various Facilities - 124,200 124,200 - 124,200 Roof Repair Contract - 20,000 20,000 - 20,000 Total Budget -$ 275,700$ 275,700$ -$ 275,700$ Michael P. Cafagna Community Building & Senior Center - CIP # 1502 Project Manager:Bob Manis Responsible Department:Development Services Start Date: April 2014 Estimated Completion:April 2015 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Park Improv. (411)50,000 -50,000 - 50,000 Total Budget 50,000$ -$ 50,000$ -$ 50,000$ Estimated Annual Operating Budget Impact: $0 Description This project will include completion of the schematic design for a new Community Building and Senior Center located at Poway Community Park. City of Poway - Capital Improvement Program (Parks and Open Space) City of Poway - Capital Improvement Program (Government Buildings) Description This project provides funding for major repairs and renovation of aging public facilities, including Community Services buildings, fire stations, and administrative offices. Funding is from the Capital Facilities Fund (617), which is made up of annual contributions from the City's various operating funds, including General, Water, and Sewer. 126 Playground Renovation - CIP #1698 Responsible Department:Public Works Start Date: As-Needed Estimated Completion:January 2016 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance General (100)25,937 187,000 212,937 25,937 187,000 Total Budget 25,937$ 187,000$ 212,937$ 25,937$ 187,000 Estimated Annual Operating Budget Impact: $0 Water Distribution System Maintenance and Rehabilitation Study Project Manager:Melody Rocco Responsible Department:Development Services Start Date: July 2013 Estimated Completion:August 2014 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Water Imp. Fnd (510)80,000 - 80,000 - 80,000 Total Budget 80,000$ -$ 80,000$ -$ 80,000$ City of Poway - Capital Improvement Program (Parks & Open Space) Description This project will renovate the playgrounds at Hilleary Park, Starridge Park, and Sycamore Creek Park West. Estimated Annual Operating Budget Impact: $0 Description This project entails conducting an assessment of the existing water distribution system infrastructure,to include piping,pressure reducing stations,and pump stations.The assessment will document and prioritize recommended maintenance, repair, and rehabilitation projects.A consultant has been selected for this project, and the assessment is expected to be completed in August 2014. City of Poway - Capital Improvement Program (Water Utilities) CIP #1701 127 Water Treatment Plant Maintenance and Rehabilitation Study Project Manager:Melody Rocco Responsible Department:Development Services Start Date: July 2013 Estimated Completion:June 2014 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Water Imp. Fnd (510)40,000 - 40,000 36,160 3,840 Total Budget 40,000$ -$ 40,000$ 36,160$ 3,840$ Annual Water System Repair/Replacement CIP # 1756 Project Manager:Melody Rocco Responsible Department:Development Services Estimated Completion:Ongoing Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Water Fund (510)2,841,701 (480,000) 2,361,701 1,117,424 1,244,277 Total Budget 2,841,701$ (480,000)$ 2,361,701$ 1,117,424$ 1,244,277 Estimated Annual Operating Budget Impact: $0 Estimated Annual Operating Budget Impact: $0 City of Poway - Capital Improvement Program (Water Utilities) Description Each year the City funds maintenance and rehabilitation of the City’s aging water infrastructure.In fiscal year 2014-15,these funds will be used to perform maintenance and rehabilitation of the City’s water treatment plant and distribution system, which will be managed as separate CIP project accounts. City of Poway - Capital Improvement Program (Water Utilities) CIP #1704 Description This project entails conducting an assessment of the existing Water Treatment Plan, and will document and prioritize recommended maintenance, repair, and rehabilitation projects.A consultant has been selected for this project, and the assessment work is scheduled to begin in April 2014,with completion expected in August 2014. 128 Project Manager:Melody Rocco Responsible Department:Development Services Start Date: November 2009 Estimated Completion February 2015 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Water Fund (510)349,383 - 349,383 349,383 - Water Imp. Fnd (511)320,617 - 320,617 38,959 281,659 Total Budget 670,000$ -$ 670,000$ 388,341$ 281,659$ Radio Remote Read Water Meters - CIP #1761 Project Manager:Tom Howard Responsible Department:Public Works Start Date: October 2010 Estimated Completion:April 2013 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Water Fund (510)204,511 - 204,511 41,336 163,175 Total Budget 204,511$ -$ 204,511$ 41,336$ 163,175$ Estimated Annual Operating Budget Impact: $0 Description This project funds the purchase and installation of remote read water meters at difficult to access locations throughout the City. For FY 2013-14, 400 meters are scheduled for replacement with the upgraded meters. City of Poway - Capital Improvement Program (Water Utilities) Clearwell Redundant Pipeline - CIP # 1757 Description This project originally consisted of the design of a new redundant feed pipeline from the Poway water treatment plant clearwell to the distribution system,and approximately 1,000 linear feet of 24”transmission main and approximately 1,500 linear feet of 36” piping.The scope has been revised to include design and construction of high line connections for temporary emergency water supply in the event the clearwell pipeline is taken out of service due to damage or for maintenance.An RFP for the design is being developed and a consultant will be selected in April 2014. Estimated Annual Operating Budget Impact: $0 City of Poway - Capital Improvement Program (Water Utilities) 129 Reservoir Safety Modifications - CIP # 1762 Project Manager:Melody Rocco Responsible Department:Development Services Start Date: August 2012 Estimated Completion:January 2014 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Water Fund (510)200,000 - 200,000 89,407 110,593 Total Budget 200,000$ -$ 200,000$ 89,407$ 110,593$ Estimated Annual Operating Budget Impact: $0 Alta Mira Reservoir Rehabilitation - CIP # 1763 Project Manager:Melody Rocco Responsible Department:Development Services Start Date: July 2014 Estimated Completion:September 2015 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Water Fund (510)- 780,000 780,000 - 780,000 Total Budget -$ 780,000$ 780,000$ -$ 780,000$ Estimated Annual Operating Budget Impact: $0 City of Poway - Capital Improvement Program (Water Utilities) Description This project will address corrosion issues and will rehab mechanical system issues due to age at Alta Mira Reservoir.This one-million gallon reservoir was originally constructed in 1979 and has never undergone a full rehabilitation. Description This project will modify all of the City’s 20 reservoirs in order to ensure compliance with Title 8 of California Code Section 3277 related to fall protection. City of Poway - Capital Improvement Program (Water Utilities) 130 Water Distribution System/Treatment Plant Rehab Project - CIP # 1764 Project Manager:Melody Rocco Responsible Department:Development Services Start Date: July 2014 Estimated Completion:November 2015 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Water Fund (510)- 500,000 500,000 - 500,000 Total Budget -$ 500,000$ 500,000$ -$ 500,000$ Estimated Annual Operating Budget Impact: $0 Oak Knoll Sewer Siphon Air Jumper - CIP # 1801 Project Manager:Melody Rocco Responsible Department:Development Services Start Date: November 2012 Estimated Completion:June 2014 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Sewer Fund (520)270,000 - 270,000 504 269,496 Total Budget 270,000$ -$ 270,000$ 504$ 269,496$ Estimated Annual Operating Budget Impact: $0 Description The existing sewer lines in Oak Knoll Road include a siphon structure, which carries wastewater flows under the existing Oak Knoll Road drainage culvert.To address odor issues,this project funds design and construction an air jumper; a pipeline which allows the movement of air across a sewer siphon. Construction is scheduled to being in April 2014. City of Poway - Capital Improvement Program (Water Utilities) Description Condition assessments of the Water Treatment Plant and the water distribution system are underway.(CIP #1701 and CIP #1704)The results of these studies will be used to prioritize necessary water system repair and maintenance.This project will address the highest priority needs within a $500,000 budget.Remaining tasks will be prioritized and scheduled as future CIP projects. City of Poway - Capital Improvement Program (Sewer Utilities) 131 Annual Manhole Rehabilitation - CIP # 1824 Project Manager:Tom Howard Responsible Department:Public Works Start Date: July 2014 Estimated Completion:June 2015 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Sewer Fund (520)2,178,304 - 2,178,304 2,027,824 150,480 Total Budget 2,178,304$ -$ 2,178,304$ 2,027,824$ 150,480$ Estimated Annual Operating Budget Impact: $0 Annual Sewer Line Repair and Replace CIP # 1829 Project Manager:Melody Rocco Responsible Department:Development Services Estimated Completion:Ongoing Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance Sewer Fund (520)2,030,000 - 2,030,000 934,465 1,095,535 Total Budget 2,030,000$ -$ 2,030,000$ 934,465$ 1,095,535$ Estimated Annual Operating Budget Impact: $0 City of Poway - Capital Improvement Program (Sewer Utilities) Description This project is part of an annual program to maintain the City’s sewer system.Portions of the sewer system are prioritized annually for repair, replacement,or lining.In fiscal year 2012-13 (1829A),design work began for the lining of approximately 2,000 linear feet of existing sewer main,and the repair of existing sewer facilities in Olive Tree Lane,the addition of a manhole in Twin Peaks Road and a sewer cleanout in Allbrook Drive. Construction of this project is expected to begin in April 2014.Design is underway for the fiscal year 2014/15 project, which will include reconstruction of failing sewer in Pomerado Road at Stone Canyon Road. Description This project continues the City’s manhole rehabilitation program.The project provides rehabilitation of approximately 100 existing sewer manholes.This rehabilitation is intended to eliminate infiltration into the manholes, and to extend their useful life. City of Poway - Capital Improvement Program (Sewer Utilities) 132 FY14/15 Street Maintenance - Slurry Seal-Div. 0411 Project Manager:Jeff Beers Responsible Department:Development Services Start Date: June 2014 Estimated Completion:September 2014 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance General (100)699,500$ Transnet (223)430,100 Gas Tax (211)- Wtr/Swr (510/520)30,000 Total Budget 1,159,600$ Project Manager:Jeff Beers Responsible Department:Development Services Start Date: June 2014 Estimated Completion:September 2014 Funding Source Total Prior Approp. FY 2014-15 Appropriation Total Approp. Life-to-Date Expended Mar. 2014 Available Balance General (100)-$ Transnet (223)980,300 Total Budget 980,300$ Description The City annually overlays or reconstructs portions of public streets that have deteriorated to a level that requires more than patching and slurry seal.In fiscal year 2014-15,work will be completed to portions of Edgemoor Street,Evanston Drive,Via Stephen,Via Lisa,Ann O Reno Lane, Carriage Road,Francine Place and Piaute Place. Arterial Patching will be performed along Poway Road. City of Poway - Capital Improvement Program (Streets and Highways) Description The fiscal year 2014-15 street maintenance project is a continuation of the annual Citywide street maintenance program.The program is an eight-year rotation through eight street maintenance zones providing deep patching, skin patching,crack sealing,slurry sealing, and raising utility lids to grade as-needed.This year the program is in the Garden Road,Gate Drive and Ann O Reno neighborhoods along with Poway Road from Community Road to Highway 67, and Community Road from Poway Road to Stowe Drive. City of Poway - Capital Improvement Program (Streets and Highways) FY14/15 Street Overlay Project-Div. 0411 133 This page intentionally left blank 134 ADDITIONAL INFORMATION Available at www.poway.org Resolution Adopting City Financial Program Chart of Expense Accounts and Definitions Chart of Revenue Accounts and Definitions Authorized Positions by Department Position Classifications Organization Goals and Objectives 135