Final Budget FY 2016-2017 and 2015-2016CITY OF POWAY
CALIFORNIA
CITY OF POWAY
CALIFORNIA
PROPOSED FINANCIAL PROGRAM FISCAL YEARS 2015-16 AND 2016-17PROPOSED FINANCIAL PROGRAM FISCAL YEARS 2015-16 AND 2016-17
‘The Seeing’ by Jonny Bear Contreras
CITY OF POWAY
CITY COUNCIL
STEVE VAUS, MAYOR
JIM CUNNINGHAM
DAVE GROSCH
BARRY LEONARD
JOHN MULLIN
The City Council also sits as:
Housing Authority
Planning Commission
Public Financing Authority
Successor Agency to the
Poway Redevelopment Agency
CITY OF POWAY
BUDGET REVIEW COMMITTEE
GINGER COUVRETTE, CHAIR
CHRIS OLPS, VICE CHAIR
MARY BAKER
BARRY CRONIN
CAROL HARMAN
Prepared by:
Administrative Services Department
Scott Edwards, Director
Peter Moote, Assistant Director
Andrew White, Finance Manager
CITY OF POWAY
DIRECTORY OF CITY OFFICIALS
CITY MANAGER
DAN SINGER
ASSISTANT CITY MANAGER
TINA WHITE
CITY ATTORNEY
MORGAN FOLEY
DIRECTOR OF COMMUNITY SERVICES
ROBIN BETTIN
CITY CLERK
SHEILA COBIAN
DIRECTOR OF DEVELOPMENT SERVICES
BOB MANIS
DIRECTOR OF ADMINISTRATIVE
SERVICES/TREASURER
SCOTT EDWARDS
DIRECTOR OF PUBLIC WORKS
TROY BANKSTON
DIRECTOR OF SAFETY SERVICES
MARK SANCHEZ
TABLE OF CONTENTS
City Manager's Letter of Transmittal ...................................................................................................... i
Budget Overview ........................................................................................................................................ v
Fund Balances, Source, and Uses
Statement of Fund Balances ............................................................................................................... 1-5
General Fund (100) ................................................................................................................................ 6
Economic Uncertainty Fund (101) .......................................................................................................... 7
Special Projects Fund (102) .................................................................................................................... 8
Pension Stabilization Fund (104) ............................................................................................................ 9
Stormwater Claim Fund (105) .............................................................................................................. 10
Capital Improvement Fund (106) .......................................................................................................... 11
Street Maintenance Fund (103) ............................................................................................................ 12
Streets Funds (211-226) ....................................................................................................................... 13
Drainage and Stormwater Funds (231-233) .......................................................................................... 14
Grant Funds (241-257, 282-284, 714) .................................................................................................. 15
Developer Contribution, Mitigation Funds (251-252, 258, 411, 422) .................................................. 16
Special Assessment District Funds (261 – 275) ................................................................................... 17
Other Assessment Funds (250, 280-281, 283) ...................................................................................... 18
Debt Service Funds (311-336) .............................................................................................................. 19
Water Utility Funds (510-511).............................................................................................................. 20
Sewer Utility Funds (520-521) ............................................................................................................. 21
Capital Replacement Funds (611, 617) ................................................................................................ 22
Trust Funds (254, 711-782) .................................................................................................................. 23
City Housing Funds (416-417, 429) ..................................................................................................... 24
Bond/Loan Interest and Redemption ......................................................................................................... 25
Transfers by Fund Group ..................................................................................................................... 26-27
Interfund Loans .......................................................................................................................................... 28
Revenues by Fund .............................................................................................................................. 29-32
Operating Expenditures
Operating Expenditures/Budget by by Fund ....................................................................................... 33-40
Department Operating Budgets
Legislative and Administrative. ...................................................................................................... 41-48
Department of Administrative Services .......................................................................................... 49-60
Department of Community Services ............................................................................................... 61-72
Department of Development Services ............................................................................................ 73-86
Department of Public Works ........................................................................................................ 87-104
Department of Safety Services.................................................................................................... 105-112
Capital Improvement Program .................................................................................................... 113-138
Additional Information ......................................................................................................................... 139
This page intentionally left blank
L
LL
LLL
This page intentionally left blank
v
Click on throughout the Budget for more information and detail
BUDGET OVERVIEW
The City’s operating budget is approximately $83 million in each year of the 2015-17
biennium (July-June). The operating budget covers the day-to-day costs of providing
services for police and fire protection, parks and recreation services, streets, and water,
sewer, drainage and stormwater utilities.
The City uses a fund accounting system, which segregates revenues and expenditures by
specific activity. Under this system, the funding source determines how the money can
be spent. The General Fund is the City’s principal funding source for fire protection, law
enforcement, parks and recreation, planning and engineering and other operations that
are not paid by dedicated or restricted sources. Enterprise Funds are used to separately
account for operations that are self-supporting. For these funds, costs are fully
recovered from user charges, which may only be used to support that particular service,
such as water or sewer. Special Revenue Funds are used to account for activities paid
for by dedicated revenue sources with specific limitations, such as gas tax, which must
be spent on street maintenance. Finally, other funds used by the City include Trust
Funds, Reserve Funds, and Internal Service Funds. A description of each fund type is
provided in the budget’s fund activity schedules (pages 1-20) which show each fund’s
fiscal year beginning balance, projected revenues, budgeted expenditures, transfers to
other funds, and projected year-end balance.
For each year of the FY 2015-17 biennium, the General Fund makes up virtually half of
the overall operating budget; $40 million for FY 2015-16, and $41.3 million for FY 2016-
17. Operating costs for fire protection and law enforcement together make up over half
of all General Fund expenditures. An additional $1.4 million in non-departmental
expenditures is used for debt service, capital facilities, and other costs.
*Includes Park Maintenance from Public Works department
FY 2015-16
General
Fund Uses
vi
Understanding the Budget
The operating budget is
broken down into six
departments:
x Legislative and
Administrative
x Administrative Services
x Community Services
x Development Services
x Public Works
x Safety Services
Departments are further broken
down into divisions, such as Fire
Suppression, or Park & Landscape
Maintenance, and finally, by line-
item, such as Gas & Electricity.
For each department and its
respective divisions, the budget
reports proposed expenditures
for FY 2015-16 & FY 2016-17,
prior years’ estimated or actual
expenditures, and the goals and
objectives for the new fiscal
year.
vii
City Staffing
For fiscal year 2015-16, the budget authorizes 213 full-time and 35.29* part-time positions
to staff the City. The number of positions is increased by one full-time and 0.48 part-time
for FY 2016-17. The department operating budget pages show the positions assigned to
each division. Salary and benefit costs account for roughly half of General Fund operating
expenditures, not including contract costs for law enforcement provided by the San Diego
County Sheriff’s Department. The City's employee classifications and salary ranges for
each are shown in the Position Classifications schedule.
2015-2016 2016-2017
Proposed Proposed
Department Full-Time Part-Time* Full-Time Part-Time*
Legislative and Administrative 10 .96 10 .96
Administrative Services 21 .48 21 .48
Community Services 20 28.99 20 29.47
Development Services 22 .5 22 .5
Public Works 84 4.36 85 4.36
Safety Services 56 - 56 -
Grand Total 213 35.29 214 35.77
*Figures represent full-time equivalent based on 2,080 hours/year
Revenues and Other Sources for Operations
Appendices
The General Fund gets its
money for operations
primarily from sales tax,
property tax, and fees.
For fiscal year 2015-16,
total General Fund
sources are projected at
$41.93 million. Over 70%
of General Fund revenues
are from sales tax,
property tax, and the
Redevelopment Property
Tax Trust Fund. The City
receives 1¢ of the 8¢ sales
tax for every dollar spent
in Poway. Most of the
remainder goes to the
State and County.
viii
About 21% of property taxes collected by the County Assessor are allocated to the City, or
roughly $840 on a home valued at $400,000. The remainder of property taxes goes to
schools, the County, and special districts.
Utilities
City provided water and sewer services are supported entirely by customer’s bills. Rates
support necessary operational expenditures, the purchase and treatment of raw water,
and capital improvements to ensure a safe and reliable system of plant, pipes, pump
stations, and reservoirs. The budget and financial activity for each utility service is
segregated into individual funds. Any unspent budget from a utility’s annual operations
is placed in reserve and is used for capital projects and to moderate future rate
increases.
Due to the water supply challenges in the region, the City is paying over 50% more for
its raw water supply than just three years ago. In addition, the cost of the planned
reinvestment in the City’s aging water system is anticipated to average $1.8 million each
year over the next ten years.
Total Sources
$25.2 Million
Operating & Capital
Expenditures
$25.8 Million
Water Utilities
2015-16
ix
Similarly, charges for sewer service are used to support system operation, maintenance,
and rehabilitation. Prior to 2011, sewer fees took into account the City’s share of costs
for San Diego’s Metro system’s implementation of secondary wastewater treatment. In
response to Metro’s deferral of this plan, Poway reduced its sewer commodity fees in
2011 and again in 2012. This resulted in the planned outcome where budgeted
operating expenditures are projected to exceed revenue sources during the 2015-17
biennium. Substantial sewer fund reserves are available to provide the resources
necessary to ensure continued reliable service to our customers, and to moderate any
necessary sewer rate increases over the next few years.
The cost of the planned reinvestment in the City’s aging sewer system is anticipated to
average $1.5 million over the next four years.
Capital Improvements
In addition to funding day-to-day operations, the budget provides money for capital
projects, or investments in the City’s infrastructure such as streets and parks. Unlike the
operating budget which covers expenditures year-by-year, the capital improvement
program (CIP) spans multiple-years. In total, there are over 50 active and proposed
projects under the CIP, using $32.8 million from various sources.
Pages 115-133
Sources
$8.2 Million
Operating & Capital
Expenditures
$8.6 Million*
Sewer Utilities
2015-16
x
More Information is Available
Under direction of the City Manager, the Administrative Services Department prepares
the City’s budget document. In addition to the published document, other budget
resources are available on the City’s website. The City’s budget is reviewed by the
Budget Review Committee (Committee), whose members are appointed by the City
Council. The Committee also prepares recommendations for consideration by the City
Council when the budget is adopted at a public hearing each June. The Committee’s
recommendations are available for review on the City’s website with the budget
document. Questions about the budget may be directed via email to the Administrative
Services Department at adminservices@poway.org
Fund Balances, Sources & Uses 1
2
Proposed Revenues and Expenditures FY 2015-2016CapitalBeginningProjects/ Loans/ InterestEndingFund BalanceProgram Transfers and Bond Net Fund Fund BalanceFund7/1/2015 Revenues Operations Costs In(Out) Redemption Activity 06/30/2016General Fund23,015,948 41,198,770 39,852,132 643,000(1,110,020)- (406,382) 22,609,566Economic Uncertainty3,100,000 --- --- 3,100,000Pension Stabilization Fund2,424,868 --- --- 2,424,868Capital Improvement Fund---- 450,000 - 450,000 450,000Street Maintenance Fund4,483,286 --- --- 4,483,286Streets Funds2,299,090 3,086,750 3,304,252 300,000 -- (517,502) 1,781,588Drainage & Stormwater Funds907,488 1,085,120 695,221 - 64,570 - 454,469 1,361,957Grant Funds (1)807,690 444,480 15,000 166,760 (100,000) - 162,720 970,410Developer Contribution/Mitigation Funds2,839,382 107,760 - 120,000 -- (12,240) 2,827,142Special Assessment Districts7,241,414 2,324,200 2,742,632 - 367,660 - (50,772) 7,190,642Other Assessment Funds (1)619,100 986,690 140,000 100,000 (625,000) - 121,690 740,790Debt Service Funds751,035 339,170 -- 752,400 1,816,020 (724,450) 26,585Water Utility Funds5,190,321 25,181,500 23,640,269 1,900,000 (230,890) 9,790 (599,449) 4,590,872Sewer Utility Funds13,441,537 8,190,890 8,372,676 300,000 75,470 - (406,316) 13,035,221Capital Replacement Funds12,840,315 2,941,320 4,045,247 1,971,600 566,950 - (2,508,577) 10,331,738Trust Funds4,215,855 28,840 - 25,000 (2,370) - 1,470 4,217,325City Housing Funds2,799,796 1,019,140 -- 47,730 - 1,066,870 3,866,666 (1) These expenditures are directly charged to these funds and are not included in the Budget by Fund allocation.Total86,977,126 86,934,630 82,807,429 5,526,360 256,500 1,825,810 (2,968,469) 84,008,657STATEMENT OF FUND BALANCES 3
This page intentionally left blank
4
Proposed Revenues and Expenditures FY 2016-2017CapitalBeginningProjects/ Loans/ InterestEndingFund BalanceProgram Transfers and Bond Net Fund Fund BalanceFund7/1/2016 Revenues Operations Costs In(Out) Redemption Activity 06/30/2017General Fund22,609,566 42,185,380 41,087,244 1,070,000 (1,070,020) - (1,041,884) 21,567,682Economic Uncertainty3,100,000 ------ 3,100,000Pension Stabilization Fund2,424,868 ------ 2,424,868Capital Improvement Fund450,000 --- 400,000 - 400,000 850,000Street Maintenance Fund4,483,286 ------ 4,483,286Streets Funds1,781,588 2,693,740 2,506,185 800,000 -- (612,445) 1,169,143Drainage & Stormwater Funds1,361,957 1,117,090 704,041 260,000 64,570 - 217,619 1,579,576Grant Funds (1)970,410 445,070 15,000 166,760 (100,000) - 163,310 1,133,720Developer Contribution/Mitigation Funds2,827,142 110,310 ---- 110,310 2,937,452Special Assessment Districts7,190,642 2,338,100 2,875,159 - 378,700 - (158,359) 7,032,283Other Assessment Funds (1)740,790 987,160 140,000 150,000 (625,000) - 72,160 812,950Debt Service Funds26,585 286,310 -- 1,369,600 1,656,485 (575) 26,010Water Utility Funds4,590,872 27,000,120 24,381,518 1,860,000 (230,600) - 528,002 5,118,874Sewer Utility Funds13,035,221 8,671,950 8,819,330 2,300,000 (124,350) - (2,571,730) 10,463,491Capital Replacement Funds10,331,738 2,993,900 2,473,602 - 566,950 - 1,087,248 11,418,986Trust Funds4,217,325 29,550 -- (2,480) - 27,070 4,244,395City Housing Funds3,866,666 1,021,310 -- 47,730 - 1,069,040 4,935,706 (1) These expenditures are directly charged to these funds and are not included in the Budget by Fund allocation.Total84,008,657 89,879,990 83,002,079 6,606,760 675,100 1,656,485 (710,234) 83,298,423STATEMENT OF FUND BALANCES 5
GENERAL FUND
Activity Detail Fund 100
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 17,673,350 17,687,970 22,101,289 22,101,289 23,015,948 22,609,566
REVENUES Taxes & Franchises
Sales Tax 11,564,533 11,564,533 12,387,930 12,589,833 13,093,430 13,486,230
Property Tax 20,095,254 18,301,031 15,887,800 16,446,884 17,246,490 17,726,050
Franchise Fees, TOT 2,709,013 2,829,913 2,799,930 3,011,532 2,968,340 2,960,680
Fees, Permits & Services 4,856,263 3,551,490 4,909,600 5,285,476 5,185,760 5,305,190
Use of Property, Grants, Other 4,097,970 5,746,851 2,766,980 2,669,672 2,704,750 2,707,230
Total General Fund Revenues 43,323,033 41,993,818 38,752,240 40,003,397 41,198,770 42,185,380
TOTAL FUNDS AVAILABLE 60,996,383 59,681,788 60,853,529 62,104,686 64,214,718 64,794,946
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 794,889 827,424 1,080,190 1,016,600 1,259,770 1,231,129
Administrative Services 2,157,825 1,933,784 2,136,357 2,229,214 2,436,150 2,452,998
Community Services 4,733,922 4,912,545 5,156,270 5,252,480 5,569,150 5,699,750
Development Services 3,779,577 3,817,727 3,754,656 4,227,099 3,938,398 4,105,620
Public Works 3,954,035 4,069,404 4,317,252 4,170,786 4,864,014 4,917,267
Safety Services 19,422,840 20,303,104 21,398,360 21,250,334 21,972,210 22,876,580
Redevelopment Services ------
Allowance for Oper. Bgt. Savings - - - - (187,560) (196,100)
Total Operating Expenses 34,843,089 35,863,988 37,843,085 38,146,513 39,852,132 41,087,244
Capital Projects (26,229)(13,316)187,000 219,500 643,000 1,070,000
Program Expenses (255,300) 246,769 25,000 124,694 - -
Total Programs/Capital Projects (281,529) 233,453 212,000 344,194 643,000 1,070,000
TOTAL EXPENDITURES 34,561,560 36,097,441 38,055,085 38,490,707 40,495,132 42,157,244
TRANSFERS/LOANS
Transnet Loan - - - - - -
Pension Stabiliz. Fund Trans. In/(Out) - - - - - -
Street Loan Repayment - - - - - -
Park Fund Loan Repayment - - - - - -
RDA Loan In/(Out) - - - - - -
All Other Transfers In/(Out) (8,757,996) (1,485,747) (616,620) (598,031) (1,110,020) (1,070,020)
Encumbrance Roll Forward - - (18,133) - - -
Other Fund Balance Activity 11,144 2,689 - - - -
TOTAL TRANSFERS/LOANS (8,746,852) (1,483,058) (634,753) (598,031) (1,110,020) (1,070,020)
NET FUND ACTIVITY 14,621 4,413,319 62,402 914,659 (406,382) (1,041,884)
ENDING FUND BALANCE 17,687,970 22,101,289 22,163,691 23,015,948 22,609,566 21,567,682
The General Fund is the City’s principal source for fire protection, law enforcement, parks and recreation, planning
and engineering and other operations that are not funded by dedicated or restricted sources. The primary source of
revenues for the General Fund are property taxes, sales tax, and fees for services.
6
ECONOMIC UNCERTAINTY FUND
Activity Detail - Fund 101
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000
REVENUES ------
TOTAL FUNDS AVAILABLE 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000
EXPENDITURES
Operating Expenses ------
Legislative and Admin. Services ------
Administrative Services ------
Community Services ------
Development Services ------
Public Works ------
Safety Services ------
Redevelopment Services ------
Indirect Cost Allocation ------
Total Operating Expenses ------
Capital Projects ------
Program Expenses ------
Total Programs/Capital Projects ------
TOTAL EXPENDITURES 0 0 0 0 0 0
TRANSFERS In/(Out) ------
LOANS In/(Out) - - - - - -
ENCUMB. ROLL FORWARD ------
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 0 0 0 0 0 0
NET FUND ACTIVITY 0 0 0 0 0 0
ENDING FUND BALANCE 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000 3,100,000
This fund was created by transfers from the General Fund. It will be drawn upon as necessary to help
mitigate actions by the State, possible reductions in State funding, or unforeseen effects of the economy.
7
SPECIAL PROJECTS FUND
Activity Detail - Fund 102
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 641,250 641,250 ----
REVENUES ------
TOTAL FUNDS AVAILABLE 641,250 641,2500000
EXPENDITURES
Operating Expenses ------
Legislative and Admin. Services ------
Administrative Services ------
Community Services ------
Development Services ------
Public Works ------
Safety Services ------
Redevelopment Services ------
Indirect Cost Allocation ------
Total Operating Expenses ------
Capital Projects ------
Program Expenses ------
Total Programs/Capital Projects ------
TOTAL EXPENDITURES 000000
TRANSFERS In/(Out) - (641,250)----
LOANS In/(Out)------
ENCUMB. ROLL FORWARD ------
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 0 (641,250)0000
NET FUND ACTIVITY 0 (641,250)0000
ENDING FUND BALANCE 641,250 -----
This fund is used to account for the sources and uses of monies available through tax sharing agreements.
There are no active agreements in effect for FY 2014-15.
8
PENSION STABILIZATION FUND
Activity Detail - Fund 104
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 2,424,868 2,424,868 2,424,868 2,424,868 2,424,868 2,424,868
REVENUES ------
TOTAL FUNDS AVAILABLE 2,424,868 2,424,868 2,424,868 2,424,868 2,424,868 2,424,868
EXPENDITURES
Operating Expenses ------
Legislative and Admin. Services ------
Administrative Services ------
Community Services ------
Development Services ------
Public Works ------
Safety Services ------
Redevelopment Services ------
Indirect Cost Allocation ------
Total Operating Expenses ------
Capital Projects ------
Program Expenses ------
Total Programs/Capital Projects ------
TOTAL EXPENDITURES 0 0 0 0 0 0
TRANSFERS In/(Out) - - - - -
LOANS In/(Out) - - - - - -
ENCUMB. ROLL FORWARD ------
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 0 0 0 0 0 0
NET FUND ACTIVITY 0 0 0 0 0 0
ENDING FUND BALANCE 2,424,868 2,424,868 2,424,868 2,424,868 2,424,868 2,424,868
This fund was created by transfers from the General Fund to address potential future pension rate increases
when impacted by volatile markets.
9
STORMWATER CLAIM FUND
Activity Detail - Fund 105
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 ------
REVENUES ------
TOTAL FUNDS AVAILABLE 0 0 0 0 0 0
EXPENDITURES
Operating Expenses ------
Legislative and Admin. Services ------
Administrative Services ------
Community Services ------
Development Services ------
Public Works ------
Safety Services ------
Redevelopment Services ------
Indirect Cost Allocation ------
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Program Expenses (323,259) - - - - -
Total Programs/Capital Projects (323,259) - - - - -
TOTAL EXPENDITURES (323,259)00000
TRANSFERS In/(Out) (323,259) - - - - -
LOANS (In/(Out)------
ENCUMB. ROLL FORWARD ------
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (323,259)00000
NET FUND ACTIVITY 000000
ENDING FUND BALANCE ------
This fund was created by a transfer from the General Fund to fund the stormwater claim process.
10
CAPITAL IMPROVEMENT FUND
Activity Detail - Fund 106
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - - - - 450,000
REVENUES - - - - - -
TOTAL FUNDS AVAILABLE 0 0 0 0 0 450,000
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - - - - - -
Capital Projects 8,074,800 951,972 - - - -
Program Expenses - - - - - -
Total Programs/Capital Projects 8,074,800 951,972 - - - -
TOTAL EXPENDITURES 8,074,800 951,972 0 0 0 0
TRANSFERS In/(Out)8,074,800 951,972 - - 450,000 400,000
LOANS (In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 8,074,800 951,972 0 0 450,000 400,000
NET FUND ACTIVITY 0 0 0 0 450,000 400,000
ENDING FUND BALANCE - - - - 450,000 850,000
This fund was created by a transfer from the General Fund to establish a funding source for various
community reinvestment Capital Improvement Projects.The original source of funds was a distribution
from the Redevelopment Property Tax Trust Fund,associated with dissolution of the Redevelopment
Agency.Allocating these funds for community reinvestment purposes is intended to mitigate in part the
loss of Redevelopment as a financing tool for the City's Capital Improvement Program.
11
STREET MAINTENANCE FUND
Activity Detail Fund 103
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 4,483,286 4,483,286 4,483,286 4,483,286 4,483,286 4,483,286
REVENUES - ----
TOTAL FUNDS AVAILABLE 4,483,286 4,483,286 4,483,286 4,483,286 4,483,286 4,483,286
EXPENDITURES
Operating Expenses
Legislative and Admin. Services
Administrative Services
Community Services
Development Services
Public Works
Safety Services
Redevelopment Services
Indirect Cost Allocation
Total Operating Expenses ------
Capital Projects
Program Expenses
Total Programs/Capital Projects ------
TOTAL EXPENDITURES 000000
TRANSFERS In/(Out)------
LOANS In/(Out)
ENCUMB. ROLL FORWARD
OTHER FUND BAL. ACTIVITY
TOTAL OTHER SOURCES/USES 000000
NET FUND ACTIVITY 000000
ENDING FUND BALANCE 4,483,286 4,483,286 4,483,286 4,483,286 4,483,286 4,483,286
The Street Maintenance Fund was established to provide an as-needed, supplemental source of funds for
the City's Street Maintenance Program. Appropriations from this fund can be made at the discretion of the
City Council to ensure that the City can continue its high standard for maintenance of streets. The source
for the fund has been Council authorized transfers from prior years' General Fund operating surpluses.
12
STREETS FUNDS
Activity Detail - Funds 211-226
2012-13 2012-13 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 1,344,275 1,869,896 2,648,488 2,648,488 2,299,090 1,781,588
REVENUES 3,564,371 3,853,739 3,088,160 2,673,731 3,086,750 2,693,740
TOTAL FUNDS AVAILABLE 4,908,646 5,723,635 5,736,648 5,322,219 5,385,840 4,475,328
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services 7,500 7,500 7,500 7,500 7,500 7,500
Public Works 3,027,229 2,455,259 3,296,038 2,865,629 3,296,752 2,498,685
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 3,034,729 2,462,759 3,303,538 2,873,129 3,304,252 2,506,185
Capital Projects - 601,722 150,000 150,000 300,000 800,000
Program Expenses - - - - - -
Total Programs/Capital Projects - 601,722 150,000 150,000 300,000 800,000
TOTAL EXPENDITURES 3,034,729 3,064,481 3,453,538 3,023,129 3,604,252 3,306,185
TRANSFERS In/(Out)- - - - - -
RDA LOANS In/(Out)- - - - - -
LOANS - - - - - -
ENCUMB. ROLL FORWARD - - (39,045) - - -
OTHER FUND BALANCE ACTIVITY (4,022) (10,666) - - - -
TOTAL OTHER SOURCES/USES (4,022) (10,666) (39,045) 0 0 0
NET FUND ACTIVITY 525,620 778,592 (404,423) (349,398) (517,502) (612,445)
ENDING FUND BALANCE 1,869,896 2,648,488 2,244,064 2,299,090 1,781,588 1,169,143
These funds are used to finance the construction, repair and maintenance of City streets, to construct
street projects financed by developer's fees, and to account for special sales taxes to be used for street and
highway projects approved by the regional transportation group. Financial Activity in this fund group
also includes proceeds from AB 2928, and State measure 1B bonds for traffic reduction and safety.
13
DRAINAGE AND STORMWATER FUNDS
Activity Detail - Funds 231-233
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 (200,465) 288,859 646,167 646,167 907,488 1,361,957
REVENUES 1,003,843 1,065,789 1,024,750 1,053,286 1,085,120 1,117,090
TOTAL FUNDS AVAILABLE 803,378 1,354,648 1,670,917 1,699,453 1,992,608 2,479,047
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 17,859 13,929 22,092 20,985 14,217 20,909
Administrative Services 33,300 33,485 44,972 47,428 37,739 45,372
Community Services - - - - - -
Development Services 38,591 40,297 39,450 43,465 14,988 36,368
Public Works 517,350 566,332 566,213 544,657 628,277 601,392
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 607,100 654,043 672,727 656,535 695,221 704,041
Capital Projects (104,163) 50,000 200,000 200,000 - 260,000
Program Expenditures - - - - - -
Total Programs/Capital Projects (104,163) 50,000 200,000 200,000 - 260,000
TOTAL EXPENDITURES 502,937 704,043 872,727 856,535 695,221 964,041
TRANSFERS In/(Out)- - - - - -
RDA LOANS In/(Out)- - - 64,570 64,570 64,570
STREET FUND LOANS (In/Out)- - - - - -
ENCUMB. ROLL FORWARD - - (1,558) - - -
OTHER FUND BALANCE ACTIVITY (11,582) (4,438) - - - -
TOTAL OTHER SOURCES/USES (11,582) (4,438) (1,558) 64,570 64,570 64,570
NET FUND ACTIVITY 489,324 357,308 150,465 261,321 454,469 217,619
ENDING FUND BALANCE 288,859 646,167 796,632 907,488 1,361,957 1,579,576
These funds are used to finance drainage maintenance activities, construction of flood control and drainage
improvements, and for stormwater program activities. The primary sources of revenue are from property tax
assessments and development impact fees.
14
GRANT FUNDS
Activity Detail - Funds 241-257, 282-284, 714
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 512,359 498,773 469,511 469,511 807,690 970,410
REVENUES 805,245 517,613 436,840 724,736 444,480 445,070
TOTAL FUNDS AVAILABLE 1,317,604 1,016,386 906,351 1,194,247 1,252,170 1,415,480
EXPENDITURES
Operating Expenses
Legislative and Admin. Services ------
Administrative Services ------
Community Services 13,268 11,074 5,000 8,245 15,000 15,000
Development Services ------
Public Works ------
Safety Services ------
Redevelopment Services ------
Indirect Cost Allocation - - - - - -
Total Operating Expenses 13,268 11,074 5,000 8,245 15,000 15,000
Capital Projects 375,283 299,285 51,208 160,693 45,030 45,030
Program Expenses 329,835 136,516 116,716 117,619 121,730 121,730
Total Programs/Capital Projects 705,118 435,801 167,924 278,312 166,760 166,760
TOTAL EXPENDITURES 718,386 446,875 172,924 286,557 181,760 181,760
TRANSFERS In/(Out) (100,445) (100,000) (100,000) (100,000) (100,000) (100,000)
LOANS In/(Out) - - - - - -
ENCUMB. ROLL FORWARD - - - - - -
GRANTS OUTSTANDING 314,463 26,572 26,572 2,713 - -
COMMITTED CAPITAL PROJECTS (314,463) (26,572) (26,572) (2,713) - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (100,445) (100,000) (100,000) (100,000) (100,000) (100,000)
NET FUND ACTIVITY (13,586) (29,262) 163,916 338,179 162,720 163,310
ENDING FUND BALANCE 498,773 469,511 633,427 807,690 970,410 1,133,720
These funds are used to account for various grants that are received by the City. Grant programs available
to the City include Federal Community Development Block Grants (CDBG), and various State grant
programs for transportation improvements, recycling, law enforcement, and traffic safety.
15
DEVELOPER CONTRIBUTION/MITIGATION FUNDS
Activity Detail - Funds 251-252, 258, 411, 422
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 2,468,078 2,598,954 2,649,563 2,649,563 2,839,382 2,827,142
REVENUES 123,333 100,609 86,520 192,219 107,760 110,310
TOTAL FUNDS AVAILABLE 2,591,411 2,699,563 2,736,083 2,841,782 2,947,142 2,937,452
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - - - - - -
Capital Projects (7,543) 50,000 - 2,400 120,000 -
Program Expenses - - - - - -
Total Programs/Capital Projects (7,543) 50,000 - 2,400 120,000 -
TOTAL EXPENDITURES (7,543) 50,000 0 2,400 120,000 0
TRANSFERS In/(Out)- - - - - -
LOANS In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 000000
NET FUND ACTIVITY 130,876 50,609 86,520 189,819 (12,240) 110,310
ENDING FUND BALANCE 2,598,954 2,649,563 2,736,083 2,839,382 2,827,142 2,937,452
These funds are used for acquisition and preservation of habitat financed by developer's fees, for financing
public improvements or services that benefit the properties against which the assessments are levied, and to
support fire suppression operations.
16
SPECIAL ASSESSMENT DISTRICT FUNDS
Activity Detail - Funds 261-275
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 6,733,071 7,055,088 7,290,908 7,290,908 7,241,414 7,190,642
REVENUES 2,339,548 2,320,930 2,266,450 2,309,849 2,324,200 2,338,100
TOTAL FUNDS AVAILABLE 9,072,619 9,376,018 9,557,358 9,600,757 9,565,614 9,528,742
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services 32,687 49,022 52,668 50,462 56,553 60,967
Administrative Services 100,262 94,320 89,650 96,010 100,395 104,526
Community Services - - - - - -
Development Services - - - - - -
Public Works 2,213,981 2,267,314 2,573,957 2,568,787 2,585,684 2,709,666
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 2,346,930 2,410,656 2,716,275 2,715,259 2,742,632 2,875,159
Capital Projects (9,398) - - - - -
Program Expenditures - - - - - -
Total Programs/Capital Projects (9,398) - - - - -
TOTAL EXPENDITURES 2,337,532 2,410,656 2,716,275 2,715,259 2,742,632 2,875,159
TRANSFERS In/(Out)319,711 324,901 356,950 355,916 367,660 378,700
LOANS In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - (75,685) - - -
OTHER FUND BALANCE ACTIVITY 290 646 - - - -
TOTAL OTHER SOURCES/USES 320,001 325,547 281,265 355,916 367,660 378,700
NET FUND ACTIVITY 322,017 235,821 (168,560) (49,494) (50,772) (158,359)
ENDING FUND BALANCE 7,055,088 7,290,908 7,122,348 7,241,414 7,190,642 7,032,283
These funds are used to finance services and improvements that benefit the properties against which the
assessments are levied. Individual funds are used to account for the City's nine landscape maintenance
districts, and the lighting district (two zones).
17
OTHER ASSESSMENT FUNDS
Activity Detail - Funds 250, 280-281, 283
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 134,940 162,799 393,275 393,275 619,100 740,790
REVENUES 981,660 993,706 984,330 994,839 986,690 987,160
TOTAL FUNDS AVAILABLE 1,116,600 1,156,505 1,377,605 1,388,114 1,605,790 1,727,950
EXPENDITURES
Operating Expenses
Legislative and Admin. Services ------
Administrative Services 113,872 130,721 136,120 136,000 140,000 140,000
Community Services ------
Development Services ------
Public Works ------
Safety Services ------
Redevelopment Services ------
Indirect Cost Allocation - - - - - -
Total Operating Expenses 113,872 130,721 136,120 136,000 140,000 140,000
Capital Projects ------
Program Expenses 215,049 - 50,000 - 100,000 150,000
Total Programs/Capital Projects 215,049 - 50,000 - 100,000 150,000
TOTAL EXPENDITURES 328,921 130,721 186,120 136,000 240,000 290,000
TRANSFERS In/(Out) (624,880) (632,509) (625,000) (633,014) (625,000) (625,000)
LOANS In/(Out) ------
ENCUMB. ROLL FORWARD - - - - - -
DEBT SERVICE - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (624,880) (632,509) (625,000) (633,014) (625,000) (625,000)
NET FUND ACTIVITY 27,859 230,476 173,210 225,825 121,690 72,160
ENDING FUND BALANCE 162,799 393,275 566,485 619,100 740,790 812,950
These funds are used to account for specific services supported by assessments and fees, including Fire
Protection assessments, which are transferred to the General Fund for fire suppression and emergency
operations, the 800 MHz regional emergency communications system, and the Household Hazardous Waste
program, funded from fees on waste collection bills.
18
DEBT SERVICE FUNDS
Activity Detail - Funds 311 - 336
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 5,516,458 5,033,565 4,436,733 4,436,733 751,035 26,585
REVENUES 18,346,681 3,706,614 386,460 428,563 339,170 286,310
TOTAL FUNDS AVAILABLE 23,863,139 8,740,179 4,823,193 4,865,296 1,090,205 312,895
EXPENDITURES
Operating Expenses
Legislative and Admin. Services ------
Administrative Services ------
Community Services ------
Development Services ------
Public Works ------
Safety Services ------
Redevelopment Services ------
Indirect Cost Allocation - - - - - -
Total Operating Expenses ------
Capital Projects ------
Program Expenses ------
Total Programs/Capital Projects ------
TOTAL EXPENDITURES 0 0 0 0 0 0
TRANSFERS In/(Out) 451,310 471,475 485,540 485,540 952,400 1,369,600
LOANS In/(Out) (160,000) (170,000) (170,000) (170,000) (200,000) -
ENCUMB. ROLL FORWARD ------
DEBT SERVICE (19,946,068) (4,623,136) (4,598,040) (4,618,228) (3,254,290) (1,739,280)
OTHER FUND BALANCE ACTIVITY 825,184 18,215 - 188,427 1,438,270 82,795
TOTAL OTHER SOURCES/USES (18,829,574) (4,303,446) (4,282,500) (4,114,261) (1,063,620) (286,885)
NET FUND ACTIVITY (482,893) (596,832) (3,896,040) (3,685,698) (724,450) (575)
ENDING FUND BALANCE 5,033,565 4,436,733 540,693 751,035 26,585 26,010
These funds record the revenues and expenditures associated with the financing of the City's general debt, Community
Facilities Districts, the High Valley Road Project, and the Old Coach Waterline Project bonds.
19
WATER UTILITY FUNDS
Activity Detail - Funds 510-511
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 4,148,403 4,871,209 4,672,359 4,672,359 5,190,321 4,590,872
REVENUES 22,267,198 23,461,628 22,685,350 24,224,282 25,181,500 27,000,120
TOTAL FUNDS AVAILABLE 26,415,601 28,332,837 27,357,709 28,896,641 30,371,821 31,590,992
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 591,759 575,919 685,242 655,920 751,083 773,087
Administrative Services 1,113,918 1,163,644 1,335,307 1,382,251 1,427,636 1,459,689
Community Services ------
Development Services 115,772 170,951 248,851 261,584 296,045 194,517
Public Works 17,997,948 19,781,391 19,861,486 20,004,313 21,215,875 22,005,685
Safety Services ------
Redevelopment Services ------
Allowance for Oper Bgt Savings - - - - (50,370) (51,460)
Total Operating Expenses 19,819,396 21,691,905 22,130,886 22,304,068 23,640,269 24,381,518
Capital Projects 1,036,954 848,118 800,000 739,762 1,900,000 1,860,000
Program Expenses - - 50,000 160,238 - -
Total Programs/Capital Projects 1,036,954 848,118 850,000 900,000 1,900,000 1,860,000
TOTAL EXPENDITURES 20,856,350 22,540,023 22,980,886 23,204,068 25,540,269 26,241,518
TRANSFERS In/(Out) (254,910) (280,507) (293,330) (305,642) (317,960) (317,670)
RDA LOANS In/(Out) - - - 87,070 87,070 87,070
ENCUMB. ROLL FORWARD - - (10,393) - - -
DEBT SERVICE (282,592) (273,414) (283,680) (283,680) (282,080) -
OTHER FUND BAL. ACTIVITY (150,539) (566,534) - - 272,290 -
TOTAL OTHER SOURCES/USES (688,041) (1,120,455) (587,403) (502,252) (240,680) (230,600)
NET FUND ACTIVITY 722,807 (198,850) (882,939) 517,962 (599,449) 528,002
ENDING FUND BALANCE 4,871,209 4,672,359 3,789,420 5,190,321 4,590,872 5,118,874
Water Utility funds include the Water Utility Operating Fund, an enterprise fund that is self-supported by
fees paid by users, and the Water Utilities Improvement Fund, which is used to account for development
fees collected to fund improvements that increase the system's capacity.
20
SEWER UTILITY FUNDS
Activity Detail - Funds 520-521
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 17,209,420 15,213,777 14,246,928 14,246,928 13,441,537 13,035,221
REVENUES 7,332,144 7,544,053 7,388,760 7,501,732 8,190,890 8,671,950
TOTAL FUNDS AVAILABLE 24,541,564 22,757,830 21,635,688 21,748,660 21,632,427 21,707,171
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 452,696 372,460 368,610 353,422 373,750 442,894
Administrative Services 696,011 780,580 851,592 867,467 842,434 939,584
Community Services - - - - - -
Development Services 154,361 161,189 146,303 162,302 99,598 245,121
Public Works 7,378,500 6,703,965 7,224,973 6,974,315 7,082,094 7,220,051
Safety Services - - - - - -
Redevelopment Services - - - - - -
Allowance for Oper. Bgt. Savings - - - - (25,200) (28,320)
Total Operating Expenses 8,681,567 8,018,194 8,591,478 8,357,506 8,372,676 8,819,330
Capital Projects 643,938 500,000 - - 300,000 2,300,000
Program Expenses - - - - - -
Total Programs/Capital Projects 643,938 500,000 - - 300,000 2,300,000
TOTAL EXPENDITURES 9,325,505 8,518,194 8,591,478 8,357,506 8,672,676 11,119,330
TRANSFERS In/(Out)(152,678) (161,218) (166,870) (158,917) (163,830) (163,650)
RDA LOANS In/(Out)- - - 39,300 39,300 39,300
CFD #88-1/STREET LOANS In/(Out)160,000 170,000 170,000 170,000 200,000 -
ENCUMB. ROLL FORWARD - - (11,494) - - -
DEBT SERVICE - - - - - -
OTHER FUND BAL. ACTIVITY (9,603) (1,490) - - - -
TOTAL OTHER SOURCES/USES (2,281) 7,292 (8,364) 50,383 75,470 (124,350)
NET FUND ACTIVITY (1,995,642) (966,849) (1,211,082) (805,391) (406,316) (2,571,730)
ENDING FUND BALANCE 15,213,777 14,246,928 13,035,846 13,441,537 13,035,221 10,463,491
Sewer Utility funds include the Sewer Utility Operating Fund, an enterprise fund that is self-supported by
fees paid by users, and the Sewer Utilities Improvement Fund, which is used to account for development
fees collected to fund improvements that increase the system's capacity.
21
CAPITAL REPLACEMENT FUNDS
Activity Detail - Funds 611, 617
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 10,277,521 11,336,226 13,137,068 13,137,068 12,840,315 10,331,738
REVENUES 2,599,870 3,409,935 2,849,500 2,905,817 2,941,320 2,993,900
TOTAL FUNDS AVAILABLE 12,877,391 14,746,161 15,986,568 16,042,885 15,781,635 13,325,638
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 31,754 94,002 56,117 53,161 86,665 64,115
Administrative Services 1,397,477 1,524,914 1,259,242 1,780,429 2,679,827 1,104,970
Community Services - - - - - -
Development Services - - 15,300 15,381 130,271 77,964
Public Works 1,042,461 1,097,676 1,085,652 1,075,874 1,148,484 1,226,553
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 2,471,692 2,716,592 2,416,311 2,924,845 4,045,247 2,473,602
Capital Projects - - 275,700 799,356 1,971,600 -
Program Expenses - 9,780 - - - -
Total Programs/Capital Projects - 9,780 275,700 799,356 1,971,600 -
TOTAL EXPENDITURES 2,471,692 2,726,372 2,692,011 3,724,201 6,016,847 2,473,602
TRANSFERS In/(Out)927,985 1,115,441 521,700 521,631 566,950 566,950
LOANS In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - (2,111) - - -
OTHER FUND BAL. ACTIVITY 2,542 1,838 - - - -
TOTAL OTHER SOURCES/USES 930,527 1,117,279 519,589 521,631 566,950 566,950
NET FUND ACTIVITY 1,058,705 1,800,842 677,078 (296,753) (2,508,577) 1,087,248
ENDING FUND BALANCE 11,336,226 13,137,068 13,814,146 12,840,315 10,331,738 11,418,986
The capital replacement funds are used to finance the replacement of City vehicles, major equipment and
rehabilitation of public facilities. The revenue for this fund comes from rental fees charged to each of the
divisions that have been assigned vehicles or equipment and the sale of surplus property and equipment.
22
TRUST FUNDS
Activity Detail - Funds 254, 711-782
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 4,983,581 4,418,694 3,920,615 3,920,615 4,215,855 4,217,325
REVENUES 1,000,425 792,859 19,840 388,878 28,840 29,550
TOTAL FUNDS AVAILABLE 5,984,006 5,211,553 3,940,455 4,309,493 4,244,695 4,246,875
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services 40,570 42,271 - 50,000 - -
Development Services 847,076 1,266,574 - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 887,646 1,308,845 - 50,000 - -
Capital Projects 653,748 (23,779) - - 25,000 -
Program Expenses 20,000 2,450 - 42,825 - -
Total Programs/Capital Projects 673,748 (21,329) - 42,825 25,000 -
TOTAL EXPENDITURES 1,561,394 1,287,516 0 92,825 25,000 0
TRANSFERS In/(Out)(3,918) (3,422) (1,150) (813) (2,370) (2,480)
DEVELOPER DEPOSITS - - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (3,918) (3,422) (1,150) (813) (2,370) (2,480)
NET FUND ACTIVITY (564,887) (498,079) 18,690 295,240 1,470 27,070
ENDING FUND BALANCE 4,418,694 3,920,615 3,939,305 4,215,855 4,217,325 4,244,395
Trust funds are used to account for proprietary trusts that have been donated to the City for specific, designated uses. This
fund group includes 23 individual funds, which include the Library Endowment, Tree Trust, Sensitive Lands Acquisition,
and various trusts for park improvements and law enforcement uses.
23
CITY HOUSING FUNDS
Activity Detail Fund 416-417, 429
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Actual Actual Adopted Estimated Proposed Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 2,575,404 3,792,780 4,809,133 4,809,133 2,799,796 3,866,666
REVENUES 1,925,117 1,030,355 893,170 1,013,933 1,019,140 1,021,310
TOTAL FUNDS AVAILABLE 4,500,521 4,823,135 5,702,303 5,823,066 3,818,936 4,887,976
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services 7,741 16,202 - 63,000 - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 7,741 16,202 - 63,000 - -
Capital Projects - - - - - -
Program Expenses 700,000 - - 58,000 - -
Total Programs/Capital Projects 700,000 - - 58,000 - -
TOTAL EXPENDITURES 707,741 16,202 0 121,000 0 0
TRANSFERS In/(Out)- - - (2,950,000) - -
RDA LOANS In/(Out)- - - 47,730 47,730 47,730
ENCUMBRANCE ROLL FORWARD - - - - - -
DEBT SERVICE - - - - - -
OTHER FUND BALANCE ACTIVITY - 2,200 - - - -
TOTAL OTHER SOURCES/USES 0 2,200 0 (2,902,270) 47,730 47,730
NET FUND ACTIVITY 1,217,376 1,016,353 893,170 (2,009,337) 1,066,870 1,069,040
ENDING FUND BALANCE 3,792,780 4,809,133 5,702,303 2,799,796 3,866,666 4,935,706
Housing Funds are used to increase the supply of housing for low and moderate income residents under the
direction of the Poway Housing Authority. Effective February 1, 2012, redevelopment agencies were
dissolved by State Legislative action. This action eliminated the 20% share of tax increment revenue set
aside for housing. The source of funds for City Housing is now limited to Housing Special Programs (fund
429), proceeds from Tax Allocation Bonds (fund 417), and income produced by Housing Authority
properties (fund 416).
24
This page intentionally left blank
25
TRANSFERS BY FUND GROUPFiscal Year 2015-16Transfers/Loans-OutTransfers/Loans-InGeneralFundGrantFundsOtherAssessmentFundsWaterFundSewerFundTrustFundsSucessorAgencyTotalGeneral Fund100,000 625,0002,370727,370Landscape & Lighting Funds367,660367,660Debt Service Funds 626,730192,140 115,70017,830 952,400Water Fund0Capital ReplacementFunds393,000125,820 48,130566,950Capital ImprovementFund450,000450,000Total1,837,390 100,000 625,000 317,960 163,830 2,370 17,830 3,064,380This schedule shows the inter-fund transfers for the City and Successor Agency to the Redevelopment Agency for FY 2015-16. Transfers aregenerally required to maintain proper separation of financial activity between funds while allowing revenues or expenditures to be reflectedwithin the appropriate department, division, or project. For example, the Landscape & Lighting Funds are receiving $367,660 from theGeneral Fund (column 1, row 1) to reimburse the districts for expenditures on services that benefit the City at large.26
TRANSFERS BY FUND GROUPFiscal Year 2016-17Transfers/Loans-OutTransfers/Loans-InGeneral FundGrant FundsOtherAssessment FundsWater FundSewer FundTrust FundsSucessorAgencyTotalGeneral Fund100,000 625,0002,480727,480Landscape & Lighting Funds378,700378,700Debt Service Funds 625,800191,850 115,520436,430 1,369,600Water Fund0Capital ReplacementFunds393,000125,820 48,130566,950Capital ImprovementFund400,000400,000Total 1,797,500 100,000 625,000 317,670 163,650 2,480 436,430 3,442,730This schedule shows the inter-fund transfers for the City and Successor Agency to the Redevelopment Agency for FY 2016-17. Transfers aregenerally required to maintain proper separation of financial activity between funds while allowing revenues or expenditures to be reflectedwithin the appropriate department, division, or project. For example, the Landscape & Lighting Funds are receiving $367,660 from theGeneral Fund (column 1, row 1) to reimburse the districts for expenditures on services that benefit the City at large. 27
INTERFUND LOANSNew Current New Current FundPrincipal Interest (1) Total Loans Interest (2) Payback Principal Interest (1) Total Loans Interest (2) Payback Principal Interest (1) TotalGeneral Fund to: Street Development (221)491,071 560,752 1,051,823 - 4,910 - 491,071 565,662 1,056,733 - 5,400 - 491,071 571,062 1,062,133 Park Improvement (411)307,228 350,822 658,050 - 3,070 - 307,228 353,892 661,120 - 3,380 - 307,228 357,272 664,500 Drainage AB 1600 Fund to: Street Development (221)17,576 3,714 21,290 - 180 - 17,576 3,894 21,470 - 190 - 17,576 4,084 21,660 Sewer Fund to: Street AB 1600 (222)214,500 167,038 381,538 - 2,150 - 214,500 169,188 383,688 - 2,360 - 214,500 171,548 386,048 CFD #88-1 (335)200,000- 200,000 - - 200,000 (3)- - - - - - - - - TOTAL1,230,375 1,082,326 2,312,701 0 10,310 200,000 1,030,375 1,092,636 2,123,011 0 11,330 0 1,030,375 1,103,966 2,134,341 1. For reference only-not accrued in either receivable or payable fund-estimated balance as of 7/01/15. 2. Interest rate for loans is the City's estimated average investment rate of return: FY 2015-2016 - 1.0% & FY 2016-17 - 1.1%. 3. Loan estimated to be paid off on 7/1/15.Ending Balance-6/30/2017Beginning Balance-7/1/15Fiscal Year 2015-2016Ending Balance-6/30/2016Fiscal Year 2016-201728
Revenues 29
30
REVENUES BY FUNDCITY OF POWAYFY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 FY 2016-17Actual Actual Approved Estimated Proposed ProposedGeneral Fund (100) $ 43,323,033 $ 41,993,818 $ 38,752,240 $ 40,003,397 $ 41,198,770 $ 42,185,380 Economic Uncertainty Fund (101) - - - - - - Special Projects Fund (102) - - - - - - Pension Stabilization Fund (104) - - - - - - Streets Funds (211-226) 3,564,371 3,853,739 3,088,160 2,673,731 3,086,750 2,693,740 Street Maintenance Fund (103) - - - - - - Drainage & Stormwater Funds (231-233) 1,003,843 1,065,789 1,024,750 1,053,286 1,085,120 1,117,090Grant Funds (241-257, 282-284, 714) 805,245 517,613 436,840 724,736 444,480 445,070 Developer Contrib. AB 1600 Funds (251-252, 258, 411, 422) 123,333 100,609 86,520 192,219 107,760 110,310 Special Assessment District Funds (261-275) 2,339,548 2,320,930 2,266,450 2,309,849 2,324,200 2,338,100 Other Assessment Funds (250, 280-281, 283) 981,660 993,706 984,330 994,839 986,690 987,160 Debt Service Funds (311 - 336) 18,346,681 3,706,614 386,460 428,563 339,170 286,310Water Utility Funds (510-511) 22,267,198 23,461,628 22,685,350 24,224,282 25,181,500 27,000,120 Sewer Utility Funds (520-521) 7,332,144 7,544,053 7,388,760 7,501,732 8,190,890 8,671,950 Capital Replacement and Facility Funds (611, 617) 2,599,870 3,409,935 2,849,500 2,905,817 2,941,320 2,993,900 Trust Funds (254, 711-782) 1,000,425 792,859 19,840 388,878 28,840 29,550City Housing Funds (416-417, 429) 1,925,117 1,030,355 893,170 1,013,933 1,019,140 1,021,310Revenue Grand Total $ 105,612,468 $ 90,791,648 $ 80,862,370 $ 84,415,262 $ 86,934,630 $ 89,879,990
31
This page intentionally left blank
32
Operating Expenditures 33
34
OPERATING EXPENDITURES
35
Operations
and Capital Total Program
Department Personnel Maintenance Outlay Expenditures
Legislative & Administrative 1,808,040 725,040 8,960 2,542,040
Administrative Services 2,688,560 2,083,470 2,752,150 7,524,180
Community Services 3,190,020 2,119,970 259,160
5,569,150
Development Services 2,877,710 1,541,980 67,110
4,486,800
Public Works 8,969,950 30,849,680 1,001,550
40,821,180
Safety Services 9,078,430 12,263,740 630,040
21,972,210
Grand Total 28,612,710 49,583,880 4,718,970 82,915,560
CITY OF POWAY
OPERATING EXPENDITURES
Legislative &
Administrative
3%
Administrative
Services
9%
Community
Services
7%
Development
Services
5%
Public Works
49%
Safety Services
27%
Fiscal Year 2015-16
All Funds
36
BUDGET BY FUND GAS TAX/ CAPITAL SPECIAL
FY 2015 - 2016 Proposed GENERAL WATER SEWER DRAINAGE PROP A
REPLACE. DISTRICTS TOTAL
Legislative and Administrative
City Council 114,725 91,631 42,915 1,754 - 15,749 6,976 273,750
City Clerk 185,111 147,849 69,244 2,830 - 25,411 11,255 441,700
City Attorney 99,638 79,581 37,271 1,523 - 13,678 6,058 237,750
City Manager 522,376 432,022 224,321 8,111 - 31,827 32,264 1,250,920
Economic Development 337,920 ------ 337,920
Department Total 1,259,770 751,083 373,750 14,217 - 86,665 56,553 2,542,040
Administrative Services
Director 428,667 159,258 134,093 284 - 8,358 1,130 731,790
Human Resources 406,015 113,000 58,385 11,081 - 17,166 6,683 612,330
Customer Services 89,966 224,091 205,806 199 -44 1,553 521,660
Finance 406,428 187,465 72,283 8,696 - 44,380 29,459 748,710
Information Technology 447,994 320,478 227,917 5,942 - 22,861 15,677 1,040,870
General Support Services 302,220 165,063 56,126 4,498 - 42,970 17,893 588,770
Risk Management 354,860 258,282 87,823 7,039 - 50,237 27,999 786,240
Equip. Replacement & Facilities ----- 2,493,810 - 2,493,810
Department Total 2,436,150 1,427,636 842,434 37,739 - 2,679,827 100,395 7,524,180
Community Services
Director 939,140 ------ 939,140
Recreation 372,540 ------ 372,540
Lake Operations 878,610 ------ 878,610
Aquatics 807,970 ------ 807,970
Performing Arts Center 1,151,160 ------ 1,151,160
Old Poway Park 453,310 ------ 453,310
Library 59,350 ------ 59,350
Interpretive Services 109,030 ------ 109,030
Community Park 798,040 ------ 798,040
Department Total 5,569,150 ------ 5,569,150
Development Services
Director 748,363 43,369 18,909 3,420 - 17,178 - 831,240
Current Planning 1,103,550 ------ 1,103,550
Building and Safety Inspection 838,220 ------ 838,220
Capital Projects Engineering 105,849 217,972 34,417 - 7,500 113,093 - 478,830
Land Development Engineering 541,720 ------ 541,720
Engineering Inspection 138,816 34,704 46,272 11,568 --- 231,360
Traffic Engineering 95,130 ------ 95,130
Stormwater Compliance 284,250 ------ 284,250
Housing Authority/Programs 39,500 ------ 39,500
Successor Agency Admin.43,000 ------ 43,000
Department Total 3,938,398 296,045 99,598 14,988 7,500 130,271 - 4,486,800
Public Works
Director 249,996 424,483 170,408 29,164 - 37,652 41,476 953,180
Utility Systems Oper. & Maint.- 816,190 816,190 ---- 1,632,380
Water Supply,Treatment, Storage - 16,947,480 ----- 16,947,480
Wastewater Disposal -- 4,659,860 ---- 4,659,860
Water Transmission/Distribution - 1,406,100 ----- 1,406,100
Wastewater Collection Maint.-- 996,650 ---- 996,650
Reclaimed Water Supply - 821,048 205,262 ---- 1,026,310
Maintenance Operations 93,995 229,332 95,394 38,979 - 13,972 10,118 481,790
Street Maintenance 1,100,000 128,239 54,959 - 3,296,752 -- 4,579,950
Stormwater & Flood Control 440,316 -- 538,164 --- 978,480
Vehicle Maintenance ----- 1,047,320 - 1,047,320
Environmental Programs 50,534 123,294 51,286 20,956 - 7,512 5,439 259,020
Parks, Trails & Landscape Maint.2,054,305 223,195 ----- 2,277,500
Facilities Maintenance 874,868 96,514 32,084 1,014 - 42,029 2,321 1,048,830
Special Districts & Contract Svcs ------ 2,526,330 2,526,330
Department Total 4,864,014 21,215,875 7,082,094 628,277 3,296,752 1,148,484 2,585,685 40,821,180
Safety Services
Director 741,750 ------ 741,750
Fire Suppression 9,265,960 ------ 9,265,960
Fire Prevention 608,900 ------ 608,900
Paramedics 394,280 ------ 394,280
Law Enforcement 10,961,320 ------ 10,961,320
Department Total 21,972,210 ------ 21,972,210
TOTAL EXPENDITURES 40,039,692 23,690,639 8,397,876 695,221 3,304,252 4,045,247 2,742,633 82,915,560
37
Operations
and Capital Total Program
Department Personnel Maintenance Outlay Expenditures
Legislative & Administrative 1,909,260 676,280 7,560 2,593,100
Administrative Services 2,805,560 2,083,840 1,217,740 6,107,140
Community Services 3,351,620 2,132,740 215,390
5,699,750
Development Services 3,012,060 1,616,320 38,710
4,667,090
Public Works 9,443,860 30,856,830 878,610
41,179,300
Safety Services 9,482,130 12,811,400 583,050
22,876,580
Grand Total 30,004,490 50,177,410 2,941,060 83,122,960
CITY OF POWAY
OPERATING EXPENDITURES
Legislative &
Administrative
3%
Administrative
Services
7%
Community
Services
7%
Development
Services
6%
Public Works
50%
Safety Services
27%
Fiscal Year 2016-17
All Funds
38
BUDGET BY FUND GAS TAX/ CAPITAL SPECIAL
FY 2016 - 2017 Proposed GENERAL WATER SEWER DRAINAGE PROP A
REPLACE. DISTRICTS TOTAL
Legislative and Administrative
City Council 117,185 91,615 52,877 2,889 - 10,529 7,305 282,400
City Clerk 202,990 158,698 91,596 5,004 - 18,239 12,654 489,180
City Attorney 98,657 77,130 44,517 2,432 - 8,865 6,150 237,750
City Manager 545,328 445,643 253,904 10,585 - 26,482 34,859 1,316,800
Economic Development 266,970 ------ 266,970
Department Total 1,231,129 773,087 442,894 20,909 - 64,115 60,967 2,593,100
Administrative Services
Director 445,732 158,621 147,526 1,496 - 5,201 1,204 759,780
Human Resources 346,198 96,429 54,130 10,106 - 13,468 5,869 526,200
Customer Services 94,137 232,238 213,282 208 -46 1,619 541,530
Finance 419,196 192,650 87,770 10,525 - 36,534 30,825 777,500
Information Technology 484,167 344,355 254,621 7,360 - 19,782 17,036 1,127,320
General Support Services 305,958 170,365 71,314 6,134 - 33,447 18,772 605,990
Risk Management 357,610 265,032 110,941 9,543 - 34,492 29,202 806,820
Equip. Replacement & Facilities - - - - -962,000 - 962,000
Department Total 2,452,998 1,459,689 939,584 45,372 - 1,104,970 104,526 6,107,140
Community Services
Director 957,030 ------ 957,030
Recreation 411,560 ------ 411,560
Lake Operations 908,670 ------ 908,670
Aquatics 797,530 ------ 797,530
Performing Arts Center 1,171,730 ------ 1,171,730
Old Poway Park 456,700 ------ 456,700
Library 60,710 ------ 60,710
Interpretive Services 111,470 ------ 111,470
Community Park 824,350 ------ 824,350
Department Total 5,699,750 ------ 5,699,750
Development Services
Director 780,281 29,989 38,124 6,274 - 10,191 - 864,860
Current Planning 1,145,710 ------ 1,145,710
Building and Safety Inspection 889,840 ------ 889,840
Capital Projects Engineering 124,156 127,873 158,123 17,875 7,500 67,773 - 503,300
Land Development Engineering 535,870 ------ 535,870
Engineering Inspection 146,622 36,656 48,874 12,219 --- 244,370
Traffic Engineering 96,390 ------ 96,390
Stormwater Compliance 304,250 ------ 304,250
Housing Authority/Programs 39,500 ------ 39,500
Successor Agency Admin.43,000 ------ 43,000
Department Total 4,105,620 194,517 245,121 36,368 7,500 77,964 - 4,667,090
Public Works
Director 250,721 451,862 179,182 30,078 - 40,277 44,701 996,820
Utility Systems Oper. & Maint.- 815,275 815,275 ---- 1,630,550
Water Supply,Treatment, Storage - 17,719,250 ----- 17,719,250
Wastewater Disposal -- 4,712,450 ---- 4,712,450
Water Transmission/Distribution - 1,437,550 ----- 1,437,550
Wastewater Collection Maint.-- 1,087,810 ---- 1,087,810
Reclaimed Water Supply - 811,312 202,828 ---- 1,014,140
Maintenance Operations 86,281 210,511 87,566 35,780 - 12,825 9,287 442,250
Street Maintenance 1,100,000 104,962 44,984 - 2,498,685 -- 3,748,630
Stormwater & Flood Control 419,031 -- 512,149 --- 931,180
Vehicle Maintenance ----- 1,124,280 - 1,124,280
Environmental Programs 52,736 128,668 53,521 21,869 - 7,839 5,677 270,310
Parks, Trails & Landscape Maint.2,110,491 229,299 ----- 2,339,790
Facilities Maintenance 898,008 96,996 36,436 1,516 - 41,332 2,421 1,076,710
Special Districts & Contract Svcs ------ 2,647,580 2,647,580
Department Total 4,917,267 22,005,685 7,220,051 601,392 2,498,685 1,226,553 2,709,665 41,179,300
Safety Services
Director 761,440 ------ 761,440
Fire Suppression 9,638,800 ------ 9,638,800
Fire Prevention 624,320 ------ 624,320
Paramedics 375,260 ------ 375,260
Law Enforcement 11,476,760 ------ 11,476,760
Department Total 22,876,580 ------ 22,876,580
TOTAL EXPENDITURES 41,283,344 24,432,979 8,847,651 704,041 2,506,185 2,473,603 2,875,158 83,122,960
39
This page intentionally left blank
40
LEGISLATIVE AND
ADMINISTRATIVE DEPARTMENT
Expense 2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Classification Actual Actual Adopted Estimated Proposed Proposed
Authorized Positions 7.9 8.7 9.0 9.0 11.0 11.0
Personnel Expense 1,474,040$ 1,390,326$ 1,556,100$ 1,519,157$ 1,808,040$ 1,909,260$
Operations and Maintenance 434,043 519,846 685,401 622,087 725,040 676,280
Capital Outlay 13,560 22,584 8,310 9,306 8,960 7,560
Total Department Budget 1,921,643$ 1,932,756$ 2,249,811$ 2,150,550$ 2,542,040$ 2,593,100$
Strategic Plan Goals and Implementation
$0
$1
$1
$2
$2
$3
$3
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Millions Capital Outlay Operations and Maintenance Personnel Expense
Plan for and prepare for succession, training,
and recruitment.
Lead City efforts to develop and implement a
legislative platform.
Secure Department of Finance approval of the
Successor Agency's Long Range Property
Management Plan for the property owned by
the former Redevelopment Agency.
Develop and implement a water conservation
and management plan to reduce community
water usage.
Create an Economic Development Strategic Plan,
which incorporates a Strengths, Weaknesses,
Opportunities, and Threats (SWOT) analysis.
Develop cost effective marketing materials to
attract new businesses to the City.
Consider creating a Community Outreach
Coordinator position.
41
This page intentionally left blank
42
Residents of Poway
47,811 Residents*
Mayor & City Council
* 2010 Census Data
** Contracted Service
City Manager
Administrative Services
Community Services
Development Services
Public Works
Safety Services
Economic Development
City Clerk
City Attorney
· Human Resources
· Customer Services
· Finance
· Information Technology
· General Support Services
· Risk Management
· Capital Replacement
· Recreation
· Lake Operations
· Aquatics
· Performing Arts Center
· Old Poway Park
· Library
· Interpretive Services
· Community Park
· Planning
· Building & Safety Inspection
· Capital Projects
· Land Development Engineering
· Engineering Inspection
· Traffic Engineering
· Stormwater Management
· Field Operations
· Street Maintenance
· Water Transmission
· Sewer Collection
· Facilities Maintenance
· Vehicle & Equipment Maintenance
· Drainage Maintenance
· Trails and Open Space
· Parks & Landscape Maintenance
· Special Landscape Districts
· Fire Suppression
· Fire Prevention
· Paramedics
· Law Enforcement
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
CT = Contract as Full Time Equivalent
FY 2015-16 FY 2016-17
Total FT: 213 / PT: 35.4 / CT: 55.5
Total Exp. $82,915,560
Total FT: 214 / PT: 35.9 / CT: 55.5
Total Exp. $83,122,960
FY 2015-16
FT: 0
Exp: $273,750
FY 2016-17
FT: 0
Exp: $282,400
City of Poway
FY 2015-16
FT: 1
Exp: $337,920
FY 2016-17
FT: 1
Exp: $266,970
FY 2015-16
FT: 3 / PT: .5
Exp: $441,700
FY 2016-17
FT: 3 / PT: .5
Exp: $489,180
FY 2015-16
FT: 6 / PT: .5
Exp: $1,250,920
FY 2016-17
FT: 6 / PT: .5
Exp: $1,316,800
FY 2015-16
FT: 0**
Exp: $237,750
FY 2016-17
FT: 0**
Exp: $237,750
FY 2015-16
FT: 21 / PT: .5
Exp: $7,524,180
FY 2016-17
FT: 21 / PT: .5
Exp: $6,107,140
FY 2015-16
FT: 22 / PT: .5 / CT: 3.5
Exp: $4,486,800
FY 2016-17
FT: 22 / PT: .5 / CT: 3.5
Exp: $4,667,090
FY 2015-16
FT: 56 / CT: 52
Exp: $21,972,210
FY 2016-17
FT: 56 / CT: 52
Exp: $22,876,580
FY 2015-16
FT: 20 / PT: 29
Exp: $5,569,150
FY 2016-17
FT: 20 / PT: 29.5
Exp: $5,699,750
FY 2015-16
FT: 84 / PT: 4.4
Exp: $40,821,180
FY 2016-17
FT: 85 / PT: 4.4
Exp: $41,179,300
43
CITY COUNCIL
Legislative and Administrative Department
Division No: 0010
Division Goals & Objectives
»
»
2013-14 2013-14 2014-15 2014-15 2015-16 2016-17
Division Operating Budget Actual Actual Adopted Estimated Proposed Proposed
◊Personnel Expenditure 154,974$ 158,408$ 171,580$ 194,200$ 181,620$ 187,360$
◊Operations & Maintenance 143,715 182,161 182,161 186,410 90,500 93,410
◊Capital Outlay 2,260 2,200 1,630 1,630 1,630 1,630
Division Total Operating Budget 300,949$ 342,769$ 355,371$ 382,240$ 273,750$ 282,400$
To provide legislative guidance and direction for the establishment and maintenance of City programs and
services.
To provide an open forum for direct public input and an avenue for resolving community issues.
The City Council is comprised of five members (including the Mayor)elected at large by Poway residents to
serve four-year overlapping terms.The Mayor is directly elected for a four-year term.The City Council selects a
Councilmember to serve as Deputy Mayor annually.
The City Council serves as the City's legislative and policy-making body, taking action on the adoption of all
City ordinances, resolutions,contracts, and matters requiring policy decision and leadership.To reach policy
decisions that meet the needs of the community,the Council listens to public comments and reviews proposals,
while aiming to maintain desired service levels.
The City Council appoints the City Manager and City Attorney,and establishes advisory committees to ensure
broad-based input into City matters.The Council oversees the expenditure of City funds,initiates new programs
and service enhancements, and determines funding for the proposed budget as submitted by the City Manager.
$-
$50
$100
$150
$200
$250
$300
$350
$400
Actual
2013-14
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
44
CITY CLERK
Legislative and Administrative: Department Division No: 0011
Division Goals & Objectives
»
»
»
2013-14 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Legal Ads & Public Hearing Notices 160 124 175 140 140 150
Documents Recorded 88 79 150 130 126 130
City/Planning/Housing/OSB Resolutions 38/24/0/5 48/17/5/3 70/30/1/10 70/30/1/5 50/34/3/10 60/35/3/10
Ordinances Processed 8 14 25 20 20 23
Minute Pages Prepared (CC/OSB)131/17 127 255/23 160 / 20 140 / 25 150 / 25
City & RDA Contracts/Agreements 61 74/3 100 120 120 120
Public Requests for Records 135 222 170 260 250 270
Fair Political Practices Commission Filing 150 151 180 150 160 165
Boxes Destroyed per Retention Schedule 180 108 200 200 200 200
Division Operating Budget
Authorized Positions (FTE)2.9 3.3 3.0 3.0 3.5 3.5
◊Personnel Expenditure 384,257$ 274,397$ 331,130$ 286,548$ 367,230$ 389,380$
◊Operations & Maintenance 58,316 44,000 96,580 81,218 71,420 96,750
◊Capital Outlay 3,400 16,764 3,300 4,296 3,050 3,050
Division Total Operating Budget 445,973$ 335,161$ 431,010$ 372,062$ 441,700$ 489,180$
The City Clerk's Office is the division of the City Manager's office that coordinates the legislative process, administers City
elections and manages City records.The Clerk serves as Secretary to the City Council, Planning Commission,Poway
Housing Authority, Public Financing Authority, and Poway Oversight Board to the Successor Agency of the Poway
Redevelopment Agency,with duties as outlined in the City’s Municipal Code and California Government &Elections
Codes.As the Elections Official,the Clerk plans, coordinates and administers municipal elections.The City Clerk serves as
the Public Information Officer for the City of Poway,the editor of the quarterly Poway Today Publication, and coordinates
the City's social media efforts.
The Clerk's Office is responsible for preparing the City Council and Oversight Board meeting agendas and minutes. The
Division also manages the Citywide Records Management Program including records storage, use,retention, disposition and
scanning of records in accordance with applicable laws and regulations. The City Clerk responds to public records requests
in accordance with California's Public Records Act,maintains the City's Municipal Code,meets legal noticing requirements,
administers oaths, notarizes documents,serves as filing official for campaign and conflict of interest statements,and
coordinates Boards and Commissions recruitment and selection process.
Administer the Citywide Records Management Program for records storage, retrieval,retention and destruction;image
vital,permanent City records;respond to public records requests,while complying with City, State and Federal
regulations. Coordinate relocating Building Plans to Corodata for appropriate storage. Scan all City records into the
document management system as they are retrived from storage and eliminate the paper as permissible.This will not only
allow for ease in public retrieval,the elimination of the paper will reduce the amount of funding required for storage of
records.
Conduct a Citywide Electronic File Clean-up effort. Audit all department records for compliance with Council approved
Records Retention Schedule.
Develop a communications style guide for the City of Poway.
$-
$100
$200
$300
$400
$500
Actual
2013-14
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
45
CITY ATTORNEY
Legislative and Administrative Department
Division No: 0012
Division Goals & Objectives
»
»
»
»
2013-14 2013-14 2014-15 2014-15 2015-16 2016-17
Division Operating Budget Actual Actual Adopted Estimated Proposed Proposed
◊Operations & Maintenance 176,847$ 207,862$ 236,150$ 196,334$ 237,390$ 237,390$
◊Capital Outlay 460 360 360 360 360 360
Division Total 177,307$ 208,222$ 236,510$ 196,694$ 237,750$ 237,750$
To prepare ordinances and resolutions necessary to implement City Council policies.
To keep the Municipal Code up to date.
To assist the City Council in developing policies based on sound legal principles,that enable the City to
accomplish its goals and objectives.
To keep the City Council and staff apprised of legislative and legal developments that may affect the City.
The City Council appointed City Attorney provides legal advice regarding City operations and administration.
The City Attorney keeps the City Council and staff informed of new legislative or legal developments that may
affect the City.
The City Attorney provides contractual legal counsel,attends meetings,and provides other specialized legal
services.The City Attorney also drafts ordinances,prepares contracts,conducts legal negotiations,reviews legal
documents,and may defend the City's position in court cases.The City Attorney serves as legal advisor to
Council appointed committees and represents City officials and employees in legal matters relating to City
business.
$-
$50
$100
$150
$200
Actual
2013-14
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
46
CITY MANAGER
Legislative and Administrative Department
Division No: 0013
Division Goals & Objectives
»
»
»
2013-14 2013-14 2014-15 2014-15 2015-16 2016-17
Division Operating Budget Actual Actual Adopted Esitmated Proposed Proposed
Authorized Positions (FTE)5.0 4.6 5.0 5.0 6.5 6.5
◊Personnel Expenditure 934,809$ 837,332$ 889,360$ 893,326$ 1,093,200$ 1,159,980$
◊Operations & Maintenance 55,165 59,631 70,830 68,461 154,160 154,660
◊Capital Outlay 7,440 2,820 2,660 2,660 3,560 2,160
Division Total 997,414$ 899,783$ 962,850$ 964,447$ 1,250,920$ 1,316,800$
Strengthen and maintain the City’s disaster preparedness systems and training.
Ensure that municipal services are provided in the most efficient, effective, and responsive manner possible to
meet the needs and desired service levels of the community.
Continue emphasis on strong financial planning by maintaining a balanced budget, reducing the cost of City
services, using precise cost allocation to City funds, and improving cost recovery user fees.
The City Manager is appointed by the City Council to serve as the City's chief executive officer responsible for the
overall planning, organization, and direction of municipal activities within the City.
The City Manager is also responsible for the preparation,submittal to the City Council,and management of the
annual budget,as well as the City’s Capital Improvement Program (CIP).In addition, the City Manager regularly
advises the City Council on the financial condition and needs of the City.
The City Manager advises the City Council on legislative and policy matters and provides recommendations to the
Council to assist them in making effective and efficient policies to address the needs of the community.The City
Manager is responsible for implementation and enforcement of all City ordinances,laws, and regulations.The
City Manager provides direction to all City department directors and employees to ensure efficient and effective
administration.
$-
$200
$400
$600
$800
$1,000
$1,200
$1,400
Actual
2013-14
Actual
2013-14
Adopted
2014-15
Esitmated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
47
ECONOMIC DEVELOPMENT
Legislative and Administrative Department
Division No: 0014
Division Goals & Objectives
»
»
»
»
2012-2013 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Number of business retention visits 38 40 40 45 50 50
Division Operating Budget
Authorized Positions (FTE)- 0.8 1.0 1.0 1.0 1.0
◊Personnel Expenditure -$ 120,189$ 164,030$ 145,083$ 165,990$ 172,540$
◊Operations & Maintenance - 26,192 99,680 89,664 171,570 94,070
◊Capital Outlay - 440 360 360 360 360
Division Total -$ 146,821$ 264,070$ 235,107$ 337,920$ 266,970$
The Economic Development Divison is also responsible for facilitating disposition of the former RDA
properties.
The Economic Development Division fosters a strong and diverse economic base, which supports jobs and tax
revenues.The City partners with local business groups, private sector businesses and regional stakeholders to
identify appropriate business and development opportunities,and disseminate business resource information,to
enhance long-term economic vitality.Promoting Poway’s key industries,commercial corridors,the Poway
Business Park, and recreational assets ensures diverse employment opportunities for Poway’s local workforce
and a strong economic base to sustain a high quality of life for Poway residents.
Develop and implement a citywide economic development strategic plan.
Administer business assistance and retention activities through workshops,information dissemination,and
networking.
Manage disposition of former RDA properties under the Long Range Property Management Plan.
Coordinate business attraction,growth,and expansion marketing efforts through advertising,web page
development, business visitations, tours, and site selection assistance.
$-
$50
$100
$150
$200
$250
$300
$350
Actual
2012-2013
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
48
ADMINISTRATIVE SERVICES
Department Code: 0100
Expense 2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Classification Actual Actual Approved Estimated Proposed Proposed
Authorized Positions 19.9 20.6 20.0 20.0 21.5 21.5
Personnel Expense $2,301,074 $2,309,480 $2,481,200 $2,422,106 $2,688,560 $2,805,560
Operations and Maintenance 2,234,624 2,165,797 1,810,070 2,025,966 2,083,470 2,083,840
Capital Outlay 963,096 1,242,828 1,766,850 1,954,725 2,752,150 1,217,740
Total Department Budget $5,498,794 $5,718,105 $6,058,120 $6,402,797 $7,524,180 $6,107,140
Strategic Plan: Goals and Implementation
$0
$1
$2
$3
$4
$5
$6
$7
$8
Actual
2013-14
Approved
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Millions Capital Outlay Operations and Maintenance Personnel Expense
Establish fiscal policies to regulate parameters for reserves.
Explore alternative energy sources, such as solar power, to reduce operating costs.
Develop and implement organization wide staff succession planning.
Complete a classification and compensation study for the entire organization.
Conduct a review of the City's management tools, systems, and resources.
49
This page intentionally left blank
50
Administrative Services Department
Administrative
Services Director
Org: 0100
Human Resources
Org: 0101
Customer Services
Org: 0102
Finance
Org: 0103
Information
Technology
Org: 0104
General Support
Services
Org: 0106
Risk
Management
Org: 0107
Capital
Replacement
Org: 0108
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
FY 2015-16 FY 2016-17
Total FT: 21 / PT: .5
Total Exp. $7,524,180
Total FT: 21 / PT: .5
Total Exp. $6,107,140
FY 2015-16
FT: 4
Exp: $731,790
FY 2016-17
FT: 4
Exp: $759,780
FY 2015-16
FT: 3
Exp: $612,330
FY 2016-17
FT: 3
Exp: $526,200
FY 2015-16
FT: 4 / PT: .5
Exp: $521,660
FY 2016-17
FT: 4 / PT: .5
Exp: $541,530
FY 2015-16
FT: 5
Exp: $748,710
FY 2016-17
FT: 5
Exp: $777,500
FY 2015-16
FT: 5
Exp: $1,040,870
FY 2016-17
FT: 5
Exp: $1,127,320
FY 2015-16
FT: 0
Exp: $588,770
FY 2016-17
FT: 0
Exp: $605,990
FY 2015-16
FT: 0
Exp: $786,240
FY 2016-17
FT: 0
Exp: $806,820
FY 2015-16
FT: 0
Exp: $2,493,810
FY 2016-17
FT: 0
Exp: $962,000
51
DIRECTOR OF ADMINISTRATIVE SERVICES
Administrative Services Department
Division No: 0100
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Operating Budget Actual Actual Adopted Estimated Proposed Proposed
Authorized Positions (FTE)3.9 3.7 4.0 3.5 4.0 4.0
◊Personnel Expenditure 681,702$ 560,037$ 577,940$ 556,751$ 672,310$ 698,960$
◊Operations & Maintenance 43,037 35,750 57,500 52,068 57,560 58,900
◊Capital Outlay 2,740 2,400 1,920 1,920 1,920 1,920
Division Total 727,479$ 598,187$ 637,360$ 610,739$ 731,790$ 759,780$
Manage a Citywide Classification and Compensation Study
The Office of the Director is responsible for the internal service operations of the City.The Administrative
Services Director oversees the City's Human Resources,Customer Services, Finance,Information Technology,
General Support Services,Risk Management, and Capital Replacement activities.Costs directly associated with
the management of the Administrative Services Department and these activities are included in this Division.
Complete Phase II of Enterprise Resource Planning (ERP)System replacement,to include using outside
support to develop a request for proposals,identifying an ERP vendor,and developing an implementation
plan.
Complete the installation of a replacement city phone system,utilizing Voice-over-Internet-Protocol (VoIP)
technology.
Conduct a Citywide Fair Labor Standards Act (FLSA) Audit.
$-
$100
$200
$300
$400
$500
$600
$700
$800
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
52
HUMAN RESOURCES
Administrative Services Department
Division No: 0101
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Training/Info Sessions offered 5 6 14 44 44 45
Full & Part-Time Recruitments 23 44 45 49 44 46
Personnel Transactions 143 331 250 284 259 291
Employment Applications 2,708 5,132 3,600 4,899 5,016 5,016
Workers' Comp Claims Processed 29 24 37 19 22 22
Division Operating Budget
Authorized Positions (FTE)1.7 2.5 2.0 3.0 3.0 3.0
◊Personnel Expenditure 182,128$ 244,813$ 329,560$ 279,484$ 324,820$ 343,980$
◊Operations & Maintenance 147,123 143,745 172,870 232,853 282,730 180,040
◊Capital Outlay 3,840 2,180 2,680 2,680 4,780 2,180
Division Total 333,091$ 390,738$ 505,110$ 515,017$ 612,330$ 526,200$
The Human Resources Division is responsible for providing comprehensive,centralized,employment-related
services to employees and departments.The Division is responsible for implementing and administering personnel
policies,practices, and procedures; providing professional and technical assistance to departments in all areas of
human resources and employee-relations issues;managing the City’s workers’compensation program;conducting
comprehensive recruitment and selection activities; maintaining a Citywide classification and compensation
system;overseeing the performance appraisal system;processing payroll changes and transactions;administering
employee insurance benefits, leave,training, tuition reimbursement,and service award programs;and
participating in labor negotiations.
Provide various trainings and information sessions to all City employees concerning new or revised policies and
procedures.
Manage a Citywide Classification and Compensation Study
Assist with the multiyear project to replace the City Enterprise Resource Planning (ERP)system,with an
emphasis on the documentation of internal Human Resources processes.
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
53
CUSTOMER SERVICES
Administrative Services Department
Division No: 0102
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Past Due Water Bills Sent 8,070 6,992 7,800 9,000 8,500 8,500
Properties Tagged 2,008 1,712 1,800 2,650 2,700 2,700
Service Shutoffs 132 138 190 220 230 230
Service Starts/Stops 2,824 2,824 2,800 2,500 2,700 2,700
Active Business Cert./Renewals 1,418 2,572 2,800 2,750 2,800 2,825
Active Regulatory Lic./renewals 42 103 100 120 120 120
N/A 514 428 600 600 600
Division Operating Budget
Authorized Positions (FTE)3.8 4.0 4.0 4.0 4.5 4.5
◊Personnel Expenditure 308,557$ 329,140$ 335,480$ 341,310$ 369,960$ 386,580$
◊Operations & Maintenance 119,862 139,271 132,680 130,454 141,790 145,040
◊Capital Outlay 16,860 10,540 10,410 10,410 9,910 9,910
Division Total 445,279$ 478,951$ 478,570$ 482,174$ 521,660$ 541,530$
Home Occup. Permits/renewals
The Customer Services Division is responsible for all aspects of water and sewer billing including:receiving and
processing applications for water and sewer service,responding to customer inquiries and complaints,and
processing water turn-on and turn-off requests.The Division also administers ambulance billing including
receiving and processing run sheets,insurance billing,accepts payments and answers all billing inquiries.The
Customer Services Division manages the City's cash handling systems and performs the accounts receivable
function,which includes collecting,recording,and depositing all City revenues.Customer Services is also
responsible for processing and issuing regulatory licenses, business certificates, and home occupation permits.
Update ambulance bill program to ICD 10.HIPAA requires the Department of Health and Human Services to
adopt national standard identifiers or ICD 10 to be used by all medical providers starting October 1, 2015.
Identify, prioritize, and implement operational efficiencies resulting from the new Utility Billing System.
Conduct a 2nd public awareness campaign to encourage customer use of the new on-line web portal,E-Care,
to include on-line payment services, review of water use information, and account management.
Complete a review of all regulatory licenses to ensure the applicable municipal code provisions and the City’s
issuance and renewal processes are compliant with County and State requirements.
$-
$200
$400
$600
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
54
FINANCE
Administrative Services Department
Division No: 0103
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Investment Portfolio (average, in millions)$118.2 $111.8 $100.0 $100.0 $99.0 $98.0
Investment Earnings (in millions)$0.6 $1.0 $0.7 $0.9 $1.0 $1.1
Purchase Orders Processed 336 320 350 300 300 300
Vendor Warrants Processed 6,770 6,426 6,500 6,430 6,400 6,400
Payroll Warrants Processed 7,055 7,196 7,100 7,400 7,400 7,400
Division Operating Budget
Authorized Positions (FTE)4.9 5.0 5.0 5.0 5.0 5.0
◊Personnel Expenditure 551,562$ 591,197$ 592,940$ 604,086$ 633,960$ 659,290$
◊Operations & Maintenance 80,070 86,046 114,540 150,304 112,950 116,410
◊Capital Outlay 3,130 2,680 2,550 2,550 1,800 1,800
Division Total 634,762$ 679,923$ 710,030$ 756,940$ 748,710$ 777,500$
The Finance Division is responsible for managing the fiscal operations of the City.This division's main areas of
responsibility include financial accounting, budgeting,internal controls,investments,payroll,accounts payable
and debt administration.The Division manages the annual independent audit as well as ensures that various
State and Federal reporting requirements are met on a timely basis.
Assist with the multiyear project to replace the City Enterprise Resource Planning (ERP)System, with an
emphasis on the Finance and Payroll processes, and the training of personnel in other departments on the use of
the new system.
Work with the Customer Services Division and other departments to update the City's Cash Handling Policy.
Provide Successor Agency Administrative Support including on-going reporting requirements concerning
Recognized Obligation Payment Schedule (ROPS) 15-16B, 16-17A &B and 17-18A.
$-
$100
$200
$300
$400
$500
$600
$700
$800
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
55
INFORMATION TECHNOLOGY
Administrative Services Department
Division No: 0104
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Major IT Projects n/a *n/a *6 8 9 3
IT Project Requests n/a *n/a *52 90 85 90
GIS Project Requests n/a *n/a *115 58 55 60
*Indicates new statistical areas created this fiscal year
Division Operating Budget
Authorized Positions (FTE)5.6 5.4 5.0 4.5 5.0 5.0
◊Personnel Expenditure 577,125$ 584,293$ 645,280$ 640,475$ 687,510$ 716,750$
◊Operations & Maintenance 126,258 158,024 186,470 181,775 181,690 238,900
◊Capital Outlay 109,451 129,690 127,700 128,200 171,670 171,670
Division Total 812,834$ 872,007$ 959,450$ 950,450$ 1,040,870$ 1,127,320$
The Information Technology Division is responsible for the overall management of the City’s information and
telecommunications systems.Functions directly performed by the division include the purchase,installation,
administration and maintenance of City servers,network infrastructure,personal computers,printers,and
telephone system and coordination of the Internet/Intranet and citywide Geographic Information System (GIS)
database.The Division serves as a help desk for staff providing hardware and software support.The Division
also provides citywide technology training.The Division uses contractual services for specialized technical
support and new software development.
Continue multiyear project to replace the City Enterprise Resource Planning (ERP)System.The objective for
this year is to utilize the outside consultant to develop and release a Request for Proposal (RFP).ERP vendor
selection would be expected in the second half of the year.
Perform a major upgrade to the Public Works Cartegraph Work order system.The new web based system will
provide for improved efficiency in the office and further deployment of mobile computing for field crews.
Completion is expected in the second half of the year.
Work with Community Services to implement a replacement Point-of-Sale system
Work with Development Services to implement online permitting including the ability to apply for and review
building permits through the City website. Additionally, implement the CRW System's GIS module to improve
the permit/project work flow process and provide for enhanced query and reporting capabilities.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
56
GENERAL SUPPORT SERVICES
Administrative Services Department
Division No: 0106
Division Goals & Objectives
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Operating Budget Actual Actual Adopted Estimated Proposed Proposed
◊Operations & Maintenance 352,174 394,937 412,680 558,200 520,510 537,730
◊Capital Outlay 89,788 65,060 125,270 140,363 68,260 68,260
Division Total 441,962$ 459,997$ 537,950$ 698,563$ 588,770$ 605,990$
The General Support Services Division houses projects and funding for activities that do not fit clearly into any
other particular department/division or are spread amongst several departments.Funding for City Hall utilities,
alarms and maintenance,office machine and communications system operating costs,intergovernmental fees and
agreements, and general supply purchases are included in this Division.
Work with the City Attorney to complete an update of the City’s various contract,procurement,and request for
proposal documents.
Complete the integration of the financial and inventory components of the City's fixed asset management
system.
0
100
200
300
400
500
600
700
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
57
RISK MANAGEMENT
Administrative Services Department
Division No: 0107
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Tort Liability Claims Processed 13 17 N/A 19 N/A N/A
Division Operating Budget
◊Operations & Maintenance 799,313$ 641,237$ 733,330$ 720,312$ 786,240$ 806,820$
◊Capital Outlay - - - - - -
Division Total 799,313$ 641,237$ 733,330$ 720,312$ 786,240$ 806,820$
The Risk Management Division is responsible for managing the City's various insurance policies, administering
the City's safety programs and processing tort liability claims.The Risk Management Division aims to minimize
liability exposure and loss to the City through education,risk transference,risk avoidance, contract management,
and by managing City contractors'insurance liability coverage.This Division also funds membership in a pooled
California Joint Powers Insurance Authority (CJPIA),coordinates a Citywide safety program,participates in the
City's monthly Safety Committee meetings,and oversees liability claim contingencies and training opportunities
on risk management topics.
Work with the Finance Division to complete the annual Underwriters Report for submittal to the CJPIA.
Ensure CJPIA best risk management practices are in place through implementation of the Loss Control Action
Plan (LossCAP) recommendations.
Implement centralized tracking and reporting of Cal-OSHA compliance certifications and various department
trainings.
$-
$200
$400
$600
$800
$1,000
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
58
CAPITAL EQUIPMENT REPLACEMENT
Administrative Services Department
Division No: 0108
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Operating Budget Actual Actual Adopted Estimated Proposed Proposed
◊Operations & Maintenance.*566,787$ 566,787$ -$ -$ -$ -$
◊Capital Outlay 737,287 1,030,278 1,496,320 1,668,602 2,493,810 962,000
Division Total 1,304,074$ 1,597,065$ 1,496,320$ 1,668,602$ 2,493,810$ 962,000$
Ensure the City maintains sufficient capital funds available for the regularly scheduled replacement of vehicles
and equipment and for major improvements and restoration of City facilities.
Establish equipment rental rates at a level that provides an adequate fund balance with minimal impact on
operating departments.
Maintain current vehicle and equipment replacement schedules and prioritize facility improvements and
restorations.
The Capital Replacement Division cost center contains funding for the replacement of equipment and vehicles,
funded through annual allocations and rental rates charged to divisions for assigned equipment and vehicles.This
allows the City to maintain a regular improvement/replacement cycle for these assets.
*Beginning in 2014-15, Operations & Maintenance costs (for Facilities Renovation) are included in Public
Works Department, Facilities Maintenance (0419), or in Capital Improvement Projects, project series #3500.
Prior to 2014-15, Operations & Maintenance costs (for Facilities renovation) were included in Division 0105.
$-
$500
$1,000
$1,500
$2,000
$2,500
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance.*
59
This page intentionally left blank
60
COMMUNITY SERVICES
Department Code: 0200
Expense 2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Classification Actual Actual Adopted Estimated Proposed Proposed
Authorized Positions 44 45.0 46.3 46.3 49.0 49.5
Personnel Expense 2,874,081 $2,860,804 $3,001,140 $2,924,603 $3,190,020 $3,351,620
Operations and Maintenance 1,720,529 1,905,104 1,947,410 2,106,107 2,119,970 2,132,740
Capital Outlay 139,313 175,758 199,420 221,770 259,160 215,390
Total Department Budget $4,733,922 $4,941,665 $5,147,970 $5,252,480 $5,569,150 $5,699,750
Strategic Plan: Goals and Implementation
$0
$1
$2
$3
$4
$5
$6
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Millions Capital Outlay Operations and Maintenance Personnel Expense
Review costs of providing services and adjust
fees as prudent.
Fully assess operations and fees at the Poway
Center for the Performing Arts.
Implement a Point of Sale (POS) system to
improve accuracy in collecting fees, tracking
trends, and financial reporting.
Extend operation of the Lake Poway entry
station from nine to twelve months to increase
revenue by 30%.
Host an annual employee/volunteer emergency
preparedness care and shelter training.
Engage community interest in the proposed
Mickey Cafagna Community Center.
Launch the inflatable packages and sessions at
the Swim Center.
61
This page intentionally left blank
62
Community Services Department
Community Services
Director
Org: 0200
Recreation
Org: 0201
Lake Operations
Org: 0202
Aquatics
Org: 0203
Performing Arts
Center
Org: 0204
Old Poway Park
Org: 0205 Interpretive Services
Org: 0207
Community Park
Org: 0208
Library
Org: 0206
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
FY 2015-16 FY 2016-17
Total FT: 20 / PT: 29
Total Exp. $5,569,150
Total FT: 20 / PT: 29.5
Total Exp. $5,699,750
FY 2015-16
FT: 4
Exp: $939,140
FY 2016-17
FT: 4
Exp: $957,030
FY 2015-16
FT: 2 / PT: 2.1
Exp: $372,540
FY 2016-17
FT: 2 / PT: 2.6
Exp: $411,560
FY 2015-16
FT: 4 / PT: 6.1
Exp: $878,610
FY 2016-17
FT: 4 / PT: 6.1
Exp: $908,670
FY 2015-16
FT: 2 / PT: 9.6
Exp: $807,970
FY 2016-17
FT: 2 / PT: 9.6
Exp: $797,530
FY 2015-16
FT: 3 / PT: 4.9
Exp: $1,151,160
FY 2016-17
FT: 3 / PT: 4.9
Exp: $1,171,730
FY 2015-16
FT: 2 / PT: 2.5
Exp: $453,310
FY 2016-17
FT: 2 / PT: 2.5
Exp: $456,700
FY 2015-16
FT: 0
Exp: $59,350
FY 2016-17
FT: 0
Exp: $60,710
FY 2015-16
FT: 1
Exp: $109,030
FY 2016-17
FT: 1
Exp: $111,470
FY 2015-16
FT: 2 / PT: 3.8
Exp: $789,040
FY 2016-17
FT: 2 / PT: 3.8
Exp: $824,350
63
DIRECTOR OF COMMUNITY SERVICES
Community Services Department
Division No: 0200
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Operating Budget Actual Actual Adopted Estimated Proposed Proposed
Authorized Positions (FTE)4.0 4.0 4.0 4.0 4.0 4.0
◊Personnel Expenditure 581,854$ 607,129$ 616,980$ 600,149$ 654,080$ 679,930$
◊Operations & Maintenance 246,608 270,410 267,980 280,497 282,780 274,820
◊Capital Outlay 16,780 5,378 2,530 2,530 2,280 2,280
Division Total 845,242$ 882,917$ 887,490$ 883,176$ 939,140$ 957,030$
The quality of recreational opportunities,cultural programming,and environmental stewardship reflects a
vibrant and strong community.The Office of the Director is responsible for the eight divisions that work to
fulfill those needs: Recreation, Aquatics,Lake Poway Recreation Area,the Poway Center for the Performing
Arts,Old Poway Park,the Poway Community Library,Interpretive Services, and Community Park. Staff
members within the Director's Division oversee the City's animal control operating agreement and the youth
recreation scholarship program.This Division also provides administrative coordination with the
Metropolitan Transit System and private foundations.
Identify and implement an efficient and effective way to elicit feedback on events,programs,activities,and
services to enhance enjoyment and fulfill the needs of the community.Ensure that the opportunity is
available to the public by June 2016.
Establish a policy granting the City Manager authority to establish fees for new programs and activities,and
bring forth to the City Council for approval by February 2016.
Create a centralized,bi-annual Poway's Partners sponsorship campaign to offset event and program costs by
$33,800 cash and $6,150 in-kind donations.
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
64
RECREATION
Community Services Department
Division No: 0201
Division Goals & Objectives
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Total Sports Field Participants 110,000 110,000 110,000 110,000 110,000 110,000
Total Sports Field Hours Used 13,700 18,390 17,000 18,500 18,500 18,500
Open Play Participants-Meadowbrook 24,230 4,321 4,400 4,500 4,500 4,500
Open Play Participants-Twin Peaks 29,600 6,132 6,200 6,200 6,200 6,200
Division Operating Budget
Authorized Positions (FTE)4.9 3.6 3.6 3.6 4.1 4.6
◊Personnel Expenditure 332,570$ 231,684$ 232,230$ 217,000$ 248,160$ 286,190$
◊Operations & Maintenance 52,630 74,848 75,070 89,269 105,070 107,060
◊Capital Outlay 11,930 13,210 14,560 15,898 19,310 18,310
Division Total 397,130$ 319,742$ 321,860$ 322,167$ 372,540$ 411,560$
The Recreation Division provides customer service support for all divisions, hosts recreation opportunities at
Meadowbrook and Twin Peaks Gymnasiums in partnership with the Poway Unified School District,and
works closely with youth and adult sports leagues to coordinate use of City and joint use facilities.The
Recreation Division administers Citywide facility and field rentals, class registrations,and the recreation
section of Poway Today.The Division is responsible for the administration of the Poway Leisure Assistance
for Youth (P.L.A.Y.) scholarship program.
As identified below, meet or exceed Division Activity Statistics for FY 2015-16.
Implement a Point of Sale system to improve accuracy in collecting fees, tracking trends, and financial
reporting.
$-
$50
$100
$150
$200
$250
$300
$350
$400
$450
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
65
LAKE POWAY RECREATION AREA
Community Services Department
Division No: 0202
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Fishing Permits 27,123 24,350 25,000 25,000 22,600 22,600
Boat Rentals 9,927 8,600 9,000 9,000 9,200 9,200
Facility Rental Reservations 544 343 350 350 355 355
Parking Permits 21,362 19,000 30,000 30,000 39,000 39,000
Day Camp/Counselor in Training 576 584 684 684 684 684
Division Operating Budget
Authorized Positions (FTE)9.3 9.2 10.1 10.1 10.1 10.1
◊Personnel Expenditure 469,965$ 472,547$ 553,840$ 546,856$ 560,800$ 586,790$
◊Operations & Maintenance 233,216 238,314 249,640 257,592 274,420 278,500
◊Capital Outlay 20,340 28,990 31,990 31,990 43,390 43,380
Division Total 723,521$ 739,851$ 835,470$ 836,438$ 878,610$ 908,670$
The Lake Poway Recreation Area provides year-round boating, fishing,and outdoor recreational opportunities
that promote healthier lifestyles.Staff provides oversight for lease of the concession,which sells fishing and
boating permits,and grill and tackle items.Staff coordinates with other departments to ensure a safe and
secure water resource and trails system,and provides support to nonprofits, groups,and private rentals for
fundraising activities, celebrations, and community gatherings.
As identified below, meet or exceed Division Activity Statistics for FY 2015-16.
Ensure minimized interruption to operations while coordinating directly with the Public Works and
Development Services departments to complete Capital Improvement Projects.
Implement the Point of Sale system to improve accuracy in collecting fees, tracking trends, and financial
reporting.
Extend operation of the Lake Poway entry station from nine to twelve months to increase revenue by 30%.
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
66
AQUATICS
Community Services Department
Division No: 0203
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Swim Classes/Private lessons 510 650 500 625 650 650
Swim Lesson Participants 1,650 1,827 1,800 1,800 1,800 1,800
Total Daily attendance 32,052 32,052 33,000 33,000 34,000 34,000
Event Attendance 250 300 600 900 900 900
Swim Meet Attendance 7,500 7,500 7,500 7,500 7,500 7,500
Division Operating Budget
Authorized Positions (FTE)10.9 10.4 10.9 10.9 11.6 11.6
◊Personnel Expenditure 464,070$ 451,892$ 464,780$ 467,300$ 510,590$ 530,270$
◊Operations & Maintenance 200,977 207,456 225,770 227,805 234,640 240,820
◊Capital Outlay 17,060 18,250 19,840 40,840 62,740 26,440
Division Total 682,107$ 677,598$ 710,390$ 735,945$ 807,970$ 797,530$
The Aquatics Division is dedicated to providing a diverse range of high-quality aquatic programs and
activities that are accessible to all members of the community.Aquatic programs support and promote safety,
fitness,education,and youth sports.The Aquatics Division coordinates with the Poway Unified School
District and youth sports organizations to provide programming that is reflective of community needs.
As indicated below, meet or exceed Division Activity Statistics for FY 2015-16.
Ensure minimized interruption to operations while coordinating directly with the Public Works and
Development Services departments to complete Capital Improvement Projects.
Implement the Point of Sale system to improve accuracy in collecting fees, tracking trends, and financial
reporting.
Launch the inflatable packages and sessions to provide experienced-based parties, drive daily attendance,
enhance existing Kid/Teen Night Out activities, and bolster Swim Center revenue.
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
67
POWAY CENTER FOR THE PERFORMING ARTS
Community Services Department
Division No: 0204
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Total Performances 161 156 160 156 161 161
Total Rehearsals 87 87 85 82 84 84
Total Attendance 58,740 55,652 60,500 58,300 58,313 58,313
Average Attendance per Show 365 357 378 375 389 389
Total Hours Facility Used 1,574 1,497 1,587 1,450 1,600 1,600
Division Operating Budget
Authorized Positions (FTE)6.6 7.5 7.5 7.5 7.9 7.9
◊Personnel Expenditure 410,551$ 511,271$ 524,960$ 493,394$ 533,030$ 553,480$
◊Operations & Maintenance 446,807 480,515 497,550 535,930 526,280 527,360
◊Capital Outlay 42,673 78,050 88,320 88,320 91,850 90,890
Division Total 900,031$ 1,069,836$ 1,110,830$ 1,117,644$ 1,151,160$ 1,171,730$
The Performing Arts Center Division is responsible for the efficient and effective operation and maintenance
of the Poway Center for the Performing Arts. Performing Arts Center staff partners with the Poway
Performing Arts Center Foundation, the Poway Unified School District,and community-based arts
organizations to provide leisure and cultural activities that entertain,enlighten,and enrich lives.Staff ensures
professional technical,box office, and front-of-house services.The volunteer usher program provides critical
operational support. The lobby features juried rotating art exhibits.
As identified below, meet or exceed Division Activity Statistics for FY 2015-16.
Ensure minimized interruption to operations while coordinating directly with the Public Works and
Development Services departments to complete Capital Improvement Projects.
Fully assess operations and fees, bring adjustment recommendations forward to City Council, and implement
as directed.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
68
OLD POWAY PARK
Community Services Department
Division No: 0205
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Community Events 7 6 10 11 11 11
Event Participants 18,000 21,000 26,000 26,500 27,000 27,500
Poway Midland Railroad Ridership 46,000 59,800 56,000 61,000 61,500 62,000
Museum/Nelson House Attendance 5,000 13,500 11,600 15,000 15,250 15,450
Facility Reservations 450 257 275 350 390 390
Historical Tour Participants 1,700 1,950 1,500 1,500 1,500 1,500
Annual Farmers Market Vendors 85 110 110 110 110 110
Division Operating Budget
Authorized Positions (FTE)3.0 3.5 3.4 3.4 4.5 4.5
◊Personnel Expenditure 232,557$ 209,053$ 228,370$ 221,896$ 278,470$ 292,810$
◊Operations & Maintenance 132,353 158,556 153,110 189,741 160,430 154,980
◊Capital Outlay 10,820 7,390 17,750 17,762 14,410 8,910
Division Total 375,730$ 374,999$ 399,230$ 429,399$ 453,310$ 456,700$
As identified below, meet or exceed Division Activity Statistics for FY 2015-16.
Coordinate with the Old Poway Park Action Committee to implement two to three volunteer-driven activities,
which meet the park theme and community needs and interests.
Ensure minimized interruption to operations while coordinating directly with the Public Works and
Development Services departments to complete Capital Improvement Projects.
The Old Poway Park Division is dedicated to bringing history to life through community group partnerships.
Interpretive tours,and themed programs and events ensure visitors experience Poway's history,and facilitate
celebration and community spirit.The Reserve Park Ranger Program helps provide a safe and family-friendly
park and trail system.Staff administers agreements for operation of the Farmers Market, Poway Midland
Railroad, Hamburger Factory Restaurant, Poway Museum, and Blacksmith Shoppe.
$-
$50
$100
$150
$200
$250
$300
$350
$400
$450
$500
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
69
LIBRARY
Community Services Department
Division No: 0206
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Patron Count 289,263 290,000 310,000 315,000 315,000 320,000
Circulation 782,288 730,000 800,000 810,000 815,000 815,000
Programs/Attendance 608/23,389 650/27,000 675/30,000 700/25,000 710/27,000 715/30,000
Internet Sessions 43,021 43,000 45,000 47,000 48,000 50,000
Division Operating Budget
◊Operations & Maintenance 55,768$ 54,786$ 60,240$ 58,180$ 59,350$ 60,710$
◊Capital Outlay - - - - - -
Division Total 55,768$ 54,786$ 60,240$ 58,180$ 59,350$ 60,710$
The Library Division is a cost center that ensures the City supports Library building maintenance operations,
custodial service, landscape maintenance, and security.City staff is the liaison to County Library staff, fostering
a strong working relationship and responding to special building maintenance requests, as needed.
Coordinate with Public Works, Development Services, and the County of San Diego during the Poway Library
Remodel Project.
Administer the Library Endowment Fund in accordance with Council policy.
Promote positive relations and effective operations by coordinating interaction between County Library staff
and all City departments.
$51
$52
$53
$54
$55
$56
$57
$58
$59
$60
$61
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
70
INTERPRETIVE SERVICES
Community Services Department
Division No: 0207
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Volunteer Hrs. - Blue Sky & Kumeyaay 4,073 3,378 4,000 3,800 4,000 4,000
Blue Sky:
Public, School, Scout Tours 80 60 80 75 75 75
Public Programs 12 10 13 12 12 12
Outreach/Tour Participants 516 832 521 380 500 500
Kumeyaay:
School Tours 51 41 45 45 47 47
School Tour Participants 1,355 1,052 1,000 1,300 1,300 1,300
1,181 489 600 500 500 500
Division Operating Budget
Authorized Positions (FTE)1.0 1.0 1.0 1.0 1.0 1.0
◊Personnel Expenditure 79,999$ 80,218$ 82,970$ 81,324$ 85,170$ 86,810$
◊Operations & Maintenance 17,054 16,390 23,200 23,128 20,740 21,540
◊Capital Outlay 1,900 3,120 3,120 3,120 3,120 3,120
Division Total 98,953$ 99,728$ 109,290$ 107,572$ 109,030$ 111,470$
Public, Scout Tour Participants
The Interpretive Services Division is dedicated to the preservation and protection of the Blue Sky Ecological
Reserve and the Kumeyaay-Ipai Interpretive Center at Pauwai.The goal is to carefully manage these valuable
resources for future generations. Staff provides interpretive cultural and natural resource programs to foster
stewardship,and recreational activities that promote healthier lifestyles.Staff coordinates and partners with a
team of volunteers to create opportunities for the public, schools,and community-based groups to connect with
nature and history.
As identified below, meet or exceed Division Activity Statistics for FY 2015-16.
Bring forward recommendations to create efficiencies in volunteer recruitment and management, and
implement as approved.
Effectively balance high demand with staff/volunteer capacities.
Identify and implement new procedures for hosting the annual Hiking for Fitness program.
$-
$20
$40
$60
$80
$100
$120
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
71
COMMUNITY PARK
Community Services Department
Division No: 0208
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
15 25 27 23 23 23
930 1,872 1,850 1,900 1,950 2,000
486 549 515 555 565 565
Contract Class and Camp Participants 3,591 4,299 4,500 4,350 4,450 4,450
Special Event Attendance 3,750 10,082 10,100 10,600 11,100 11,600
726 405 420 425 435 435
Division Operating Budget
Authorized Positions (FTE)3.8 5.3 5.8 5.8 5.8 5.8
◊Personnel Expenditure 302,515$ 267,888$ 297,010$ 296,684$ 319,720$ 335,340$
◊Operations & Maintenance 335,116 403,829 394,850 443,965 456,260 466,950
◊Capital Outlay 17,810 21,370 21,310 21,310 22,060 22,060
Division Total 655,441$ 693,087$ 713,170$ 761,959$ 798,040$ 824,350$
The Community Park Division is dedicated to providing classes,programs,and services that bring the Poway
community together, and expand recreational opportunities for people of all ages. Staff develops and hosts
events and activities that promote health and wellness, and are accessible to families at all income levels. Staff
coordinates with the Poway Senior Center and local nonprofit groups to provide programming reflective of the
community's needs and interests.
As identified below, meet or exceed Division Activity Statistics for FY 2015-16.
Provide Poway's teen population the opportunity to grow their leadership abilities. Increase the number of
teen volunteers from 65 to 130.
Ensure minimized interruption to operations while coordinating directly with the Public Works and
Development Services departments to complete Capital Improvement Projects.
Facility Reservations
Youth and Teen Programs
Contract Classes and Camps
Youth and Teen Program Participants
$-
$200
$400
$600
$800
$1,000
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
72
DEVELOPMENT SERVICES
Department Code: 0300
Expense 2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Classification Actual Actual Adopted Estimated Proposed Proposed
Total Positions 22.9 23.5 24.8 22.5 22.5 22.5
Personnel Expense $ 2,682,967 $ 2,773,263 $ 2,808,251 $ 2,801,224 $ 2,877,710 $ 3,012,060
Operations and Maintenance 1,373,937 1,402,677 1,366,921 1,879,216 1,541,980 1,616,320
Capital Outlay 68,620 37,920 36,890 36,890 67,110 38,710
Total Dept. Operating Budge $ 4,125,524 $ 4,213,860 $ 4,212,062 $ 4,717,330 $ 4,486,800 $ 4,667,090
Strategic Plan: Goals and Implementation
$0
$1
$2
$3
$4
$5
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Millions Capital Outlay Operations and Maintenance Personnel Expense
Explore alternative energy sources, such as solar power, to
reduce costs.
Conduct a nexus fee study to determine actual cost of
service delivery for planning, building and engineering; and
determine an appropriate cost recovery model for
Development Services.
Coordinate with regional, State and Federal agencies to
identify and secure new grants as they become available.
Install sidewalks and street lighting on Midland Road.
Implement safety improvements on Espola Road.
Maintain a Pavement Condition Index rating of 70 or
greater.
Utilize an online permitting tool to streamline
the application process for development and
code compliance issues.
Lead implementation of the Poway Road
Specific Plan, and coordinate with other
departments and the Ad Hoc Committee.
Support development, design and future
construction of the Mickey Cafagna Community
Center.
Continue to support the development of
affordable housing projects in the City via
partnerships with housing providers.
Revise the landscape manual for Zone B
vegetation management requirements.
73
This page intentionally left blank
74
Development Services Department
Development Services
Director
Org: 0300
Traffic
Engineering
Org: 0307
Land Development
Engineering
Org: 0305
Planning
Org: 0301
Building and Safety
Inspection
Org: 0303
Housing
Org: 0309
Capital Projects
Engineering
Org: 0304
Engineering
Inspection
Org: 0306
Stormwater
Management
Org: 0308
Engineering
Planning
Successor Agency
Administration
Org: 0310
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
CT = Contract as Full Time Equivalent
FY 2015-16 FY 2016-17
Total FT: 22 / PT: .5 / CT: 3.5
Total Exp. $4,486,800
Total FT: 22 / PT: .5 / CT: 3.5
Total Exp. $4,667,090
FY 2015-16
FT: 6 / PT: .5
Exp: $831,240
FY 2016-17
FT: 6 / PT: .5
Exp: $864,860
FY 2015-16
FT: 7
Exp: $1,103,550
FY 2016-17
FT: 7
Exp: $1,145,710
FY 2015-16
CT: 3.5
Exp: $838,220
FY 2016-17
CT: 3.5
Exp: $889,840
FY 2015-16
FT: 0
Exp: $43,000
FY 2016-17
FT: 0
Exp: $43,000
FY 2015-16
FT: 0
Exp: $39,500
FY 2016-17
FT: 0
Exp: $39,500
FY 2015-16
FT: 2
Exp: $478,830
FY 2016-17
FT: 2
Exp: $503,300
FY 2015-16
FT: 4
Exp: $541,720
FY 2016-17
FT: 4
Exp: $535,870
FY 2015-16
FT: 3
Exp: $231,360
FY 2016-17
FT: 3
Exp: $244,370
FY 2015-16
FT: 0
Exp: $95,130
FY 2016-17
FT: 0
Exp: $96,390
FY 2015-16
FT: 0
Exp: $284,250
FY 2016-17
FT: 0
Exp: $304,250
75
DIRECTOR OF DEVELOPMENT SERVICES
Development Services Department
Division No: 0300
Division Goals & Objectives
»
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Operating Budget Actual Actual Adopted Estimated Proposed Proposed
Authorized Positions (FTE)6.9 7.6 7.0 7.0 6.5 6.5
◊Personnel Expenditure 680,683$ 757,742$ 788,870$ 795,888$ 784,270$ 818,150$
◊Operations & Maintenance 33,722 31,936 36,020 36,020 41,970 43,110
◊Capital Outlay 10,360 5,160 4,350 4,350 5,000 3,600
Division Total 724,765$ 794,838$ 829,240$ 836,258$ 831,240$ 864,860$
Program Budgets Total
5110 – North County Winter
Shelter $72,555 $22,250 $94,805
5961 – Home Share &
Community Connections 787,981 159,790 947,771
Total Program Budgets $860,536 $182,040 $1,042,576
The Office of the Director is responsible for the overall administration of the department.The Director is
responsible for managing the operation of the department and ensuring that all department goals are achieved in
an efficient manner.
Continue work on the Poway Road Corridor Study.
Oversee City Capital Improvement Program.
Oversee purchase of open space in accordance with the Habitat Acquisition Strategy.
Added for 2015-17
Complete updates to the Municipal Code.
Oversee design of the Mikey Cafagna Community Center.
Approp. Thru May 2015
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
76
PLANNING
Development Services Department
Division No: 0301
Division Goals & Objectives
»
»
»
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Development Review Applications 63 48 70 45 62 66
Conditional Use Permit Applications 22 11 23 25 22 26
Sign Permit Applications 160 131 186 120 145 163
Variance Applications 7 5 8 8 7 8
Temporary Use Permit Applications 65 56 65 60 62 67
Vegetation Abatements 944 876 925 885 895 890
Division Operating Budget
Authorized Positions (FTE)7.0 7.2 7.0 7.0 7.0 7.0
◊Personnel Expenditure 803,335$ 851,297$ 856,960$ 875,456$ 915,260$ 957,360$
◊Operations & Maintenance 194,649 158,403 173,060 182,530 178,950 179,010
◊Capital Outlay 12,600 8,940 9,340 9,340 9,340 9,340
Division Total 1,010,584$ 1,018,640$ 1,039,360$ 1,067,326$ 1,103,550$ 1,145,710$
The Planning Division assists the development community and homeowners with processing land use applications
and ensuring compliance with zoning and conditions of approval through plan reviews and field inspections. It is
the City’s goal to process all land use applications in a timely manner. Code Compliance is conducted within the
Planning Division and enforces City regulations on signs, graffiti, businesses, noise, housing, vegetation
management, Stormwater pollution, vehicle abatement, and other topics.
Continue work on the Poway Road Corridor Study.
Complete zoning amendments to the Poway Municipal Code.
Complete design of the Mickey Cafagna Community Center.
Pursue purchase of open space in accordance with the Habitat Acquisition Strategy.
Provide accurate information to the public in a timely manner.
Apply Affordable Housing Overlay Zones to sites identified in the Housing Element.
Follow adopted code compliance procedures and work with property owners to gain compliance.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
77
BUILDING AND SAFETY INSPECTION
Development Services Department
Division No: 0303
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Plan Checks 705 896 715 805 842 889
Building Permits 2,099 2,682 2,278 2,410 2,531 2,695
Inspections 6,112 8,221 6,740 7,895 8,040 8,089
Division Operating Budget
◊Operations & Maintenance 701,323$ 856,811$ 756,500$ 907,241$ 836,420$ 888,040$
◊Capital Outlay 2,280 1,800 2,410 2,410 1,800 1,800
Division Total 703,603$ 858,611$ 758,910$ 909,651$ 838,220$ 889,840$
The Building and Safety Inspection Division provides assistance and information on construction code
requirements to developers and residents through telephone/counter contacts, plan check review, and structural,
electrical,plumbing,and mechanical inspections.The City's Building and Safety Inspection services are provided
through a contract with Esgil Corporation.
Provide accurate information and plan check and inspection services to developers and residents.
Monitor and implement changes in laws, codes, and techniques that affect the building industry.
Maintain and update the Access database record of all stored plans.
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
78
CAPITAL PROJECTS ENGINEERING
Development Services Department
Division No: 0304
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Projects in Design 18 17 17 19 20 20
Projects Under Construction 10 14 12 12 16 16
Division Operating Budget
Authorized Positions (FTE)2.0 1.8 2.0 2.0 2.0 2.0
◊Personnel Expenditure*455,976$ 487,111$ 435,480$ 437,809$ 464,340$ 488,420$
◊Operations & Maintenance 7,950 8,429 12,400 12,400 13,350 13,740
◊Capital Outlay 9,980 4,640 1,140 1,140 1,140 1,140
Division Total 473,906$ 500,180$ 449,020$ 451,349$ 478,830$ 503,300$
*Includes allocated cost of shared positions
The Capital Projects Engineering Division is responsible for surveys, design, construction administration,and
inspection services for capital improvement projects.This Division also performs special studies and provides
engineering support for projects in other departments such as Community Services and Public Works.
Complete Capital Improvement Projects (CIP) in accordance with the approved CIP Program, including the
design and construction of Blue Crystal, Welton, Buehler, and Sagecrest Reservoir rehabilitation projects,
Community Park Swim Center renovations, Old Poway Park general construction and repairs, Poway Center for
the Performing Arts (PCPA) cooling tower repair and boiler replacement, Lake Poway parking lot expansion,
Espola Road safety improvements, and preparation of the City Facilities Maintenance Assessment.
Expand overall TRAKiT database by inputting data associated with CIP projects into LandTrak.
Explore opportunities for future water conserving CIP projects.
$400
$420
$440
$460
$480
$500
$520
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
79
LAND DEVELOPMENT ENGINEERING
Development Services Department
Division No: 0305
Division Goals & Objectives
»
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Grading Permit Applications 17 18 16 16 16 16
Improvement Plan Applications 8 7 8 4 8 8
Other Engineering Reviews 81 43 74 52 52 52
Right-of-Way Permit Applications 236 291 300 228 250 250
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 3.0 3.5 4.0 4.0
◊Personnel Expenditure*392,464$ 419,123$ 435,671$ 409,513$ 487,150$ 508,490$
◊Operations & Maintenance 12,643 31,151 23,500 108,437 23,990 23,800
◊Capital Outlay 11,840 3,700 3,700 3,700 30,580 3,580
Division Total 416,947$ 453,974$ 462,871$ 521,650$ 541,720$ 535,870$
*Portion of costs allocated for shared positions
The Land Development Engineering Division assists the private development community and homeowners
with processing grading permits,improvement plans,and addressing other engineering matters in a timely
manner while ensuring compliance with City standards and specific conditions of approval.
Complete initial reviews of all grading and improvement plans within four weeks of submittal.
Undertake public outreach effort to improve understanding and awareness of land development engineering
requirements.
Update the Floodplain Development Permit Regulations in the Municipal Code.
Update the City's utility undergrounding policies and procedures.
Provide accurate information to the public in a timely manner.
$-
$100
$200
$300
$400
$500
$600
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
80
ENGINEERING INSPECTION
Development Services Department
Division No: 0306
Division Goals & Objectives
»
»
»
2011-12 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Grading Projects Inspected 30 26 36 38 38 38
MDRAs Inspected 24 40 32 36 36 36
Capital Improvement Projects Inspected 13 15 12 12 16 16
Right-of-Way Permits Inspected 180 291 300 228 250 250
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 3.0 3.0 3.0 3.0
◊Personnel Expenditure*200,274$ 197,401$ 207,210$ 198,498$ 194,500$ 206,190$
◊Operations & Maintenance 23,759 30,533 26,531 112,463 24,640 25,960
◊Capital Outlay 16,440 11,820 11,820 11,820 12,220 12,220
Division Total 240,473$ 239,754$ 245,561$ 322,781$ 231,360$ 244,370$
*Portion of costs allocated for shared positions
The Engineering Inspection Division is responsible for ensuring that all public and private construction projects
comply with the City-approved plans and specifications and meet State requirements to prevent stormwater
pollution.
Respond to inspection needs or requests on public and private projects.
Oversee right-of-way permits according to established procedures from review of plans to final project
inspection.
Train all Engineering Inspectors annually on National Pollutant Discharge Elimination System (NPDES)
requirements and other technical inspection issues.
$-
$50
$100
$150
$200
$250
$300
$350
Actual
2011-12
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
81
TRAFFIC ENGINEERING
Development Services Department
Division No: 0307
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Traffic Counts 53 25 90 25 20 20
Traffic Safety Committee Items 2 4 4 3 3 3
Traffic Control Plan Reviews 236 291 300 228 250 250
Division Operating Budget
Authorized Positions (FTE)0.8 0.3 1.0 - - -
◊Personnel Expenditure*130,030$ 60,589$ 84,060$ 84,060$ 32,190$ 33,450$
◊Operations & Maintenance 174,100 37,031 59,310 79,310 55,910 55,910
◊Capital Outlay 5,120 1,860 4,130 4,130 7,030 7,030
Division Total 309,250$ 99,480$ 147,500$ 167,500$ 95,130$ 96,390$
Program Budgets Approp. Through May
2015 Added for 2015-17 Total
1188 - Motorist Aid Services $0 $175,344
Total Program Budgets $0 $175,344
*Allocated cost of shared positions beginning in 2014-15
$175,344
$175,344
The Traffic Engineering Division is responsible for resolving the City’s traffic engineering and transportation
planning issues.Staff oversees the operation and maintenance of the City’s computerized traffic signal system
and reviews all work area traffic control designs and traffic impact reports for land development projects.
Collect traffic data for SANDAG and review its Congestion Management Program.
Maintain current speed surveys in accordance with the California Vehicle Code.
Review development projects according to established timelines.
Respond to all inquiries regarding traffic related issues.
$-
$50
$100
$150
$200
$250
$300
$350
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
82
STORMWATER MANAGEMENT
Development Services Department
Division No: 0308
Division Goals & Objectives
»
»
»
2011-12 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Municipal inspections 30 30 30 30 30 30
Educational materials distributed 57,000 30,000 30,000 200 200 200
Dry weather sites monitored 50 50 50 50 50 50
Division Operating Budget
Authorized Positions (FTE)- - - - - -
◊Personnel Expenditure -$ -$ -$ -$ -$ -$
◊Operations & Maintenance 175,263 192,122 233,550 260,315 284,250 304,250
◊Capital Outlay - - - - - -
Division Total 175,263$ 192,122$ 233,550$ 260,315$ 284,250$ 304,250$
The Stormwater Management Division is responsible for preserving, protecting,and improving the waters of the
U.S.within the City boundaries.Staff maintains compliance with the National Pollutant Discharge Elimination
System Permit by reducing or preventing the discharge of pollutants to the storm drain system and performing
required inspections, monitoring and annual reporting.
Reorganize the City's stormwater program, including the City's Municipal Code, to satisfy the requirements of
the new storm water permit.
Implement bacteria Total Maximum Daily Load (TMDL) requirements as necessary, and sediment TMDL
requirements once approved by Regional Water Quality Control Board.
Inspect industrial/commercial/municipal facilities, construction sites, treatment best management practices, and
other items.
$-
$50
$100
$150
$200
$250
$300
$350
Actual
2011-12
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
83
HOUSING AUTHORITY & PROGRAMS
Division No: 0309
Division Goals & Objectives
»
»
»
»
2011-12 2013-14 2014-15 2014-15 2015-16 2016-17
Division Operating Budget Actual Actual Adopted Estimated Proposed Proposed
Authorized Positions (FTE)0.2 - - - - -
◊Personnel Expenditure 20,205$ -$ -$ -$ -$ -$
◊Operations & Maintenance 14,359 20,092 23,050 85,500 39,500 39,500
◊Capital Outlay - - - - - -
Division Total 34,564$ 20,092$ 23,050$ 85,500$ 39,500$ 39,500$
Coordinate with County of San Diego to disseminate fair housing information.
Work with non-profit developers to implement Exclusive Negotiating Rights Agreements and negotiate the
terms of Disposition and Development Agreements for future affordable housing developments.
Monitor each of Poway's affordable housing developments to ensure continued compliance with regulatory
agreements requirements.
Development Services Department
Programs
The Housing Authority and Programs Division supports Poway's Housing Authority.Staff works to provide the
community with a variety of housing options, including high quality, multi-family and single-family homes
affordable to low-and moderate-income households.This Division manages existing assets and facilities
affordable housing development with care and attention to resident and community needs.Additionally,staff
work with non-profit housing developers to build new quality affordable housing developments for the
community.
Administer the SHOP and BEGIN loan programs including monitoring of existing program loans, and
reissuance of loans related to participating household resales.
$-
$10
$20
$30
$40
$50
$60
$70
$80
$90
Actual
2011-12
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
84
HOUSING PROGRAMS
Development Services Department
Housing Assistance Programs Total
1135 - Supporting Home Ownership in Poway
(SHOP) Program 2,137,514$ -$ 2,137,514$
1173A- Building Equity and Growth in
Neighborhoods (BEGIN) Program 1,545,000 -
Housing Developments Programs
5925 - Oak Knoll/Pomerado Rd Affordable Housing 2,129,427$ -$
5948 - Orange Gardens 9,036,000 -
5976 - Monte Vista 1,863,019 -
5989 – Twin Peaks Affordable Housing 970,000 -
Other Programs
5983 – Housing Special Programs Fund 4,468,307$ 4,468,307$
Total Housing Programs 22,149,267$ -$ 22,149,267$
9,036,000
1,863,019
970,000
2,129,427$
1,545,000
Appropriations Appropriation for
May 2015 FY 2015-17 85
REDEVELOPMENT SUCCESSOR AGENCY
ADMINISTRATION
Development Services Department
Division No: 0310
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Operating Budget Actual Actual Adopted Estimated Proposed Proposed
Authorized Positions (FTE)- 0.70 1.88 - - -
◊Personnel Expenditure -$ -$ -$ -$ -$ -$
◊Operations & Maintenance 36,169 36,169 23,000 95,000 43,000 43,000
◊Capital Outlay - - - - - -
Division Total 36,169$ 36,169$ 23,000$ 95,000$ 43,000$ 43,000$
This Division is the administrative cost center for the Successor Agency to the former Poway Redevelopment
Agency, dissolved effective February 1, 2012 by State Legislative action.
86
PUBLIC WORKS
Department Code: 0400
Expense 2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Classification Actual Actual Adopted Estimated Proposed Proposed
Authorized Positions 76.6 77.7 83.4 86.4 88.4 89.4
Personnel Expense $ 7,704,265 $ 7,750,429 $ 8,516,130 $ 8,007,984 $ 8,969,950 $ 9,443,860
Operations and Maintenance 27,637,299 28,288,905 29,540,780 29,344,362 30,849,680 30,856,830
Capital Outlay 789,937 902,008 868,660 852,015 1,001,550 878,610
Total Department Budget $36,131,501 $36,941,342 $38,925,570 $38,204,361 $40,821,180 $41,179,300
Strategic Plan: Goals and Implementation
$-
$5
$10
$15
$20
$25
$30
$35
$40
$45
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Millions Capital Outlay Operations and Maintenance Personnel Expense
Explore alternative energy sources such as
solar power to reduce costs.
Seek and apply for grants to fund
infrastructure improvements including water,
sewer, and roadways.
Develop and implement a comprehensive risk
management plan.
Update the Poway Trail Guide.
Initiate study to expand Recycled Water
distribution beyond the Business Park.
Explore alternative Water Treatment Facility
possibilities.
87
This page intentionally left blank
88
Public Works Department
Public Works
Director
Org: 0400
Facilities
Maintenance
Org: 0419
Parks, Trails and
Landscape Maint.
Org: 0418
Water Supply
Treatment & Storage
Org: 0402
Water Transmission
and Distribution
Org: 0404
Wastewater Disposal
and Contract Admin.
Org: 0403
Streets
Maintenance
Org: 0411
Stormwater and Flood
Control
Org: 0412
Vehicle and Equipment
Maintenance
Org: 0413
Special Districts and
Contract Services
Org: 0420
Wastewater Collection
Maintenance
Org: 0405
Reclaimed Water
Supply and Storage
Org: 0406
Environmental
Programs
Org: 0417
Maintenance
Operations
Org: 0410
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
FY 2015-16
FT: 7
Exp: $953,179
FY 2016-17
FT: 7
Exp: $996,820
FY 2016-17
FT: 3
Exp: $442,250
FY 2015-16
FT: 3
Exp: $481,790
FY 2016-17
FT: 2 / PT: 0.5
Exp: $270,310
FY 2015-16
FT: 2 / PT: 0.5
Exp: $259,020
Total FT: 84 / PT: 4.4
Total Exp. $40,821,180
Total FT: 85 / PT: 4.4
Total Exp. $41,179,300
FY 2016-17
FT: 14 / PT: 1
Exp: $2,339,790
FY 2015-16
FT: 14 / PT: 1
Exp: $2,277,500
FY 2016-17
FT: 3
Exp: $1,076,710
FY 2015-16
FT: 3
Exp: $1,048,830
FY 2016-17
FT: 1
Exp: $2,647,580
FY 2015-16
FT: 1
Exp: $2,526,330
FY 2016-17
FT: 4
Exp: $1,124,280
FY 2015-16
FT: 3
Exp: $1,047,320
FY 2016-17
FT: 9 / PT: 1.9
Exp: $3,748,630
FY 2015-16
FT: 9 / PT: 1.9
Exp: $4,579,950
FY 2016-17
FT: 6
Exp: $931,180
FY 2015-16
FT: 6
Exp: $978,480
FY 2016-17
FT: 0
Exp: $4,712,450
FY 2015-16
FT: 0
Exp: $4,659,860
FY 2016-17
FT: 7
Exp: $1,087,810
FY 2015-16
FT: 7
Exp: $996,650
FY 2016-17
FT: 8
Exp: $17,719,250
FY 2015-16
FT: 8
Exp: $16,947,480
FY 2016-17
FT: 9
Exp: $1,437,550
FY 2015-16
FT: 9
Exp: $1,406,100
FY 2016-17
FT: 1
Exp: $1,014,140
FY 2015-16
FT: 1
Exp: $1,026,310
Utility Systems
Operations & Maintenance
Org: 0401
FY 2015-16
FT: 11 / PT: 1
Exp: $1,632,380
FY 2016-17
FT: 11 / PT: 1
Exp: $1,630,550
FY 2015-16 FY 2016-17
89
DIRECTOR OF PUBLIC WORKS
Public Works Department
Division No: 0400
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
6,682 5,400 8,050 8,800 8,250 8,450
356 390 400 510 510 510
67%66%66%66%67%68%
Division Operating Budget
Authorized Positions (FTE)4.0 3.8 5.0 5.0 7.0 7.0
◊Personnel Expenditure 568,656$ 595,964$ 746,330$ 654,403$ 908,030$ 950,110$
◊Operations & Maintenance 20,518 21,844 25,900 28,241 35,170 36,730
◊Capital Outlay 4,500 7,740 10,630 10,630 9,980 9,980
Division Total 593,674$ 625,548$ 782,860$ 693,274$ 953,180$ 996,820$
The Office of the Director oversees and coordinates 14 functional areas to ensure reliable operation and
maintenance of public infrastructure to protect public health and safety.The Department is responsible for
compliance with State and Federal regulations for water treatment,water distribution,wastewater, reclaimed
water,stormwater,flood control,solid waste and household hazardous waste, and fleet operations. Additional
functions include maintenance of streets, medians, sidewalks and signage;parks,trails and open space;urban
forestry; traffic signals and street lights;resource conservation,and administration of special districts.The
Director's Office ensures Department preparedness for emergency events, including fire and severe weather.
Ensure all operations meet or exceed regulatory requirements.
Meet or exceed the state mandated solid waste diversion rate of 50%.
Ensure timely, effective response to service requests.
Percent of Total Waste Stream
Diverted from Landfills
Work Orders
Online Service Requests
$-
$200
$400
$600
$800
$1,000
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
90
UTILITY SYSTEMS OPERATIONS AND MAINTENANCE
Public Works Department
Division No: 0401
Division Goals & Objectives
»
»
»Complete Geographic Information System (GIS) mapping of utilities systems to support efficiency of field work.
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
10.16 10.66 8.65 10.37 8.85 8.85
2.86 2.73 3.63 2.53 2.29 2.29
84,474 85,229 85,700 85,700 85,700 85,700
Division Operating Budget
Authorized Positions (FTE)11.4 11.5 11.0 13.0 12.0 12.0
◊Personnel Expenditure 1,259,831$ 1,286,912$ 1,271,590$ 1,253,355$ 1,329,440$ 1,386,310$
◊Operations & Maintenance 113,267 105,366 176,281 118,565 248,040 192,340
◊Capital Outlay 7,344 55,914 56,200 50,925 54,900 51,900
Division Total 1,380,442$ 1,448,192$ 1,504,071$ 1,422,845$ 1,632,380$ 1,630,550$
This Division plans work and directs activities to ensure delivery of water to residents and businesses and
transportation of wastewater to the City of San Diego's wastewater treatment system for production of reclaimed
water or discharge through the Point Loma Treatment Plant.Raw water purchased from the San Diego County
Water Authority is piped to Poway's Water Treatment Plant,which is currently delivering over 10 million gallons
per day of treated water to 19 reservoirs for domestic and commercial use, landscape irrigation,and fire protection.
Central to the delivery of high quality potable water, reclaimed water, and the disposal of wastewater is a complex
piping and pumping system that is operated and maintained by this Division.This Division is also responsible for
providing field customer service related to water service,including meter reading and repair and turning water
service on and off.
Operate and maintain all potable and reclaimed pumping and storage facilities.
Operate and maintain system to transport wastewater for treatment.
Water Meters Read
Average daily potable water (Million
Gallons per Day)
Average daily wastewater pumped
and gravity fed (Million Gallons per
D)
$-
$500
$1,000
$1,500
$2,000
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
91
WATER SUPPLY, TREATMENT AND STORAGE
Public Works Department
Division No: 0402
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
10.79 11.77 9.81 10.84 10.56 10.56
10.16 10.66 8.65 10.37 8.85 8.85
41,900 41,900 41,900 41,900 41,900 41,900
100%100%100%100%100%100%
Division Operating Budget
Authorized Positions (FTE)6.2 6.1 7.0 7.0 8.0 8.0
◊Personnel Expenditure 814,670$ 832,372$ 919,340$ 905,983$ 975,160$ 1,023,290$
◊Operations & Maintenance 13,811,377 15,446,470 15,112,669 15,531,069 15,810,380 16,565,820
◊Capital Outlay 104,461 172,195 229,130 207,666 161,940 130,140
Division Total 14,730,508$ 16,451,037$ 16,261,139$ 16,644,718$ 16,947,480$ 17,719,250$
Program Budgets Total
1167 Water Conservation 436,558$ -$ 436,558$ Total Program Budgets 436,558$ -$ 436,558$
* Measured in Million Gallons per Day
This Division plans for and acquires water supplies,maximizes the water storage capabilities of Lake Poway and
the City's reservoir system,treats raw water to ensure potable water quality that meets or exceeds regulatory
requirements, and ensures the availability of high-quality water during normal and high-demand times.The
Division must meet comprehensive regulatory reporting requirements for State, Federal, and local agencies.
Provide water quality that meets or exceeds regulatory requirements.
Maximize utilization of Lake Poway storage.
Maintain compliance with Cal-OSHA regulations.
Treated water delivered*
Annual water quality samples
Percentage of test results
Raw water purchased*
Approp. Through May 2015 Added for 2015-2017
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
92
WASTEWATER DISPOSAL AND CONTRACT ADMINISTRATION
Public Works Department
Division No: 0403
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
0.534 0.546 0.521 0.472 0.500 0.500
2.86 2.73 3.63 2.80 3.29 3.29
Division Operating Budget
◊Operations & Maintenance 5,375,290 4,602,096 4,932,190 4,899,737 4,636,560 4,676,550
◊Capital Outlay 2,972 24,201 26,800 34,736 23,300 35,900
Division Total 5,378,262$ 4,626,297$ 4,958,990$ 4,934,473$ 4,659,860$ 4,712,450$
*Measured in Million Gallons per Day
This Division’s costs include power to operate the City’s five sewage lift stations that pump an average of 244
million gallons of wastewater annually,and contract costs for the transmission, treatment,and disposal of Poway’s
over one billion gallons of wastewater by the City of San Diego.The City of Poway participates in the San Diego
Metro Wastewater Joint Powers Authority with 12 other cities and special districts in San Diego County for
wastewater treatment and shared use of the City of San Diego’s regional wastewater infrastructure.
Coordination with the City of San Diego, Poway's wastewater treatment provider, to ensure cost effective service
and to manage technical elements associated with wastewater transportation and treatment.
Maintain Poway's collection system lift stations and pumps according to recommended standards.
Implement new technology to improve operations throughout the collection system.
Wastewater flow*
Wastewater pumped*
4,200
4,400
4,600
4,800
5,000
5,200
5,400
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
93
WATER TRANSMISSION AND DISTRIBUTION
Public Works Department
Division No: 0404
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
693 467 900 767 780 730
100%100%100%100%100%100%
1,973 1,862 2,340 283 125 2,250
760 730 1,120 43 25 760
46 46 38 42 49 51
Division Operating Budget
Authorized Positions (FTE)8.7 7.9 9.0 9.0 9.0 9.0
◊Personnel Expenditure 831,832$ 764,349$ 854,520$ 768,910$ 873,610$ 913,430$
◊Operations & Maintenance 362,293 390,394 443,011 459,668 437,150 439,540
◊Capital Outlay 83,705 87,629 77,440 59,000 95,340 84,580
Division Total 1,277,830$ 1,242,372$ 1,374,971$ 1,287,578$ 1,406,100$ 1,437,550$
Residential meters replaced
Percentage of backflows tested
Valves exercised
Fire hydrants inspected
Emergency responses
Perform 940 utility mark-outs annually.
The Water Transmission and Distribution Division ensures reliable delivery of high quality water.The Division is
responsible for the maintenance and repair of the water mains,pipes and appurtenances that deliver water to
Poway’s water customers.This system consists of 291 miles of water system piping, 1,662 air-release and blow-
off assemblies,2,830 fire hydrants, 6,967 valves, and over 13,500 water meters.The City also has a proactive
Cross-Connection Program to identify potential contamination points, ensure backflow protection and ensure all
backflow devices (almost 1,900) in the potable water system meet testing requirements annually.
Maintain safe and reliable water distribution system.
Perform system-wide distribution maintenance to ensure distribution valves are exercised and system flushing
occurs to ensure water quality.
Ensure all potable water backflow devices are tested annually.
$-
$500
$1,000
$1,500
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
94
WASTEWATER COLLECTION MAINTENANCE
Public Works Department
Division No: 0405
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
0 2 0 2 0 0
9 15 12 6 0 0
167,720/ 17%167,745/ 17%243,152/ 25%124,921/ 16%173,992/ 18%193,000/ 20%
307,353 /31%246,022/ 26%307,320/ 31%180,421/ 18%182,000/ 19%200,000/ 20%
74 10 40 20 20 20
Division Operating Budget
Authorized Positions (FTE)6.0 6.1 7.0 7.0 7.0 7.0
◊Personnel Expenditure 528,076$ 532,471$ 616,140$ 538,629$ 652,230$ 681,610$
◊Operations & Maintenance 210,280 154,311 240,010 166,562 256,780 258,560
◊Capital Outlay 66,365 141,186 95,040 103,526 87,640 147,640
Division Total 804,721$ 827,968$ 951,190$ 808,717$ 996,650$ 1,087,810$
Private Property Lateral Spills
System pipe videotaped (ft.) / %
System pipe cleaned (ft.) / %
FOG Permits issued
Public Sewage Spills
The City of Poway provides sewer (wastewater)collection services through 185 miles of collection pipelines,
12,115 sewer laterals,five sewage lift stations,and 4,072 manholes.This Division provides ongoing preventive
cleaning, maintenance, and repair of the sewage collection system in accordance with the City's Sewer System
Management Plan (SSMP)which ensures the City meets strict regulations set by the State of California.This
includes emergency removal of sewer line blockages, repair and replacement of sewer laterals in the public right-
of-way,and maintenance of the structural integrity of sewer mains and manholes in the collection system.The
Division also administers the Fat,Oil,and Grease (FOG)Program responsible for the permitting and compliance
monitoring of food establishments to minimize the discharge of grease into the sewer system.
Zero spills of the public sewage system.
Maintain the City's 185-mile wastewater system pipe by videotaping (20%), and cleaning (33%) annually.
Ensure access to wastewater collection system through an easement maintenance program.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
95
RECLAIMED WATER SUPPLY AND STORAGE
Public Works Department
Division No: 0406
Division Goals & Objectives
»
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
37 40 34 34 34 35
174 165 175 171 171 170
25 19 20 25 20 20
Division Operating Budget
Authorized Positions (FTE)1.0 1.0 1.0 1.0 1.0 1.0
◊Personnel Expenditure 98,472$ 104,647$ 106,370$ 106,654$ 112,920$ 117,480$
◊Operations & Maintenance 367,814 391,038 414,670 379,590 908,080 891,350
◊Capital Outlay 5,440 4,129 4,040 4,040 5,310 5,310
Division Total 471,726$ 499,814$ 525,080$ 490,284$ 1,026,310$ 1,014,140$
Site violations issued
Shutdown tests
Site inspections
The Reclaimed Water Supply and Storage Division is responsible for the delivery of reclaimed (recycled) water
that is used for commercial landscape irrigation in the South Poway Business Park. Poway receives its reclaimed
water supply from the City of San Diego’s North City Reclamation Plant.The system is comprised of 13 miles
of system piping, one pumping station,one reservoir,and over 205 metered connections.The Division
monitors,operates, and maintains Poway’s two recycled water distribution system zones, including all regulatory
monitoring and compliance required by the State of California.
Meet demand for reclaimed water in the Poway Business Park.
Perform required four-year regulatory shutdown tests annually.
Perform required one-year regulatory site inspections annually.
Continue to provide prompt, direct contact with City customers and to assist them in achieving regulatory
compliance.
Abide by strict regulations associated with use of recycled water set by the State of California.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
96
MAINTENANCE OPERATIONS
Public Works Department
Division No: 0410
Division Goals & Objectives
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
NA NA 4,700 4,450 4,500 4,500
1,470 1,375 3,300 3,650 3,500 3,500
10,337 4,625 5,000 4,546 4,800 4,800
173 168 250 209 250 250
Division Operating Budget
Authorized Positions (FTE)3.7 3.3 3.0 3.5 3.0 3.0
◊Personnel Expenditure 327,003$ 325,068$ 331,710$ 333,054$ 355,030$ 371,330$
◊Operations & Maintenance 116,909 120,114 49,540 53,299 54,700 59,830
◊Capital Outlay 9,755 4,407 4,340 4,340 72,060 11,090
Division Total 453,667$ 449,589$ 385,590$ 390,693$ 481,790$ 442,250$
Graffiti Removed Sq. Ft.
** Reflects Incorporation of All Operations Functions Due to Process Upgrade
* Prior to FY14-15, Statistics Reflect Only Streets and Drainage
This Division plans,oversees, and administers the work of street maintenance,stormwater and flood control,
and vehicle and equipment maintenance to protect public health and safety and to ensure regulatory
compliance, responsiveness, efficiency and effectiveness during normal and emergency operations.
Ensure regulatory compliance with State and Federal environmental agencies.
Ensure timely response to service requests in assigned operational areas.
Requests and Work Orders
Completed*
Development Plans Reviewed
Requests and Work Orders Received
$-
$100
$200
$300
$400
$500
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
97
STREETS MAINTENANCE
Public Works Department
Division No: 0411
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
257,756 257,756 319,550 300,000 300,000 300,000
644 164 400 300 300 300
39%100%90%100%100%100%
97%95%97%96%95%95%
489 437 400 450 400 400
Division Operating Budget
Authorized Positions (FTE)8.8 9.8 10.9 10.5 10.9 10.9
◊Personnel Expenditure 751,791$ 711,504$ 869,090$ 784,924$ 833,710$ 874,240$
◊Operations & Maintenance 3,332,381 2,778,419 3,493,230 3,131,677 3,615,730 2,749,880
◊Capital Outlay 116,400 114,955 112,720 110,095 130,510 124,510
Division Total 4,200,572$ 3,604,878$ 4,475,040$ 4,026,696$ 4,579,950$ 3,748,630$
This Division preserves and maintains the public roadway infrastructure to ensure the safe and efficient
movement of pedestrians,traffic,goods and emergency services at all times,including special events and
emergency situations such as storm,flood and fire.The Division is responsible for the maintenance and repair of
the City's 165 miles of roads and right-of-ways,sidewalks, regulatory signs,street trees, and removing graffiti
from areas visible from the right-of-way.
Preserve and maintain the public roadway infrastructure.
Respond to roadway emergencies.
Remove graffiti in areas visible from the right-of-way.
Sidewalk Grinds Completed
Percentage of Pothole Work Orders
Responded to Within 1 Working Day
Percentage of Sign Repairs Completed
Within 10 Working Days
Square Feet of Asphalt Repaired
Number of Potholes Repaired
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
98
STORMWATER AND FLOOD CONTROL
Public Works Department
Division No: 0412
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
100%/10%100%/19%100%/15%100%/10%100%/10%100%/10%
100%/70%100%/86%100%/100%100%/90%100%/100%100%/100%
77%75%73%80%80%80%
21,986 35,255 18,139 30,000 30,000 30,000
1 1 7 7 6 8
Division Operating Budget
Authorized Positions (FTE)6.0 5.8 6.0 6.0 6.0 6.0
◊Personnel Expenditure 519,361$ 530,382$ 561,071$ 541,814$ 562,620$ 585,430$
◊Operations & Maintenance 250,338 291,216 257,919 255,274 273,300 252,000
◊Capital Outlay 53,500 67,771 70,360 65,360 142,560 93,750
Division Total 823,199$ 889,369$ 889,350$ 862,448$ 978,480$ 931,180$
This Division is responsible for inspecting and maintaining the public drainage and stormwater collection and
conveyance systems to reduce risk of death,injury and property damage due to flooding.This Division performs
annual inspections and maintains over 1,400 stormwater drain inlets,26 channel mowing sections,12 detention
basins, 44 under road box culverts and 64 miles of pipeline to verify proper operation of all municipal structural
treatment controls designed to reduce pollutant discharges and comply with the National Pollutant Discharge
Elimination Systems (NPDES) permit.
Inspect and maintain catch basins, stormwater drain inlets, concrete and open earthen channels.
Complete annual channel cleaning, mowing and invasive/exotic plant removal.
Repair or replace failed corrugated metal pipe (CMP).
Percentage of 4.8 Miles (25.1 acres) of
Earthen Channels Mowed
Square Feet of Invasive Plants Removed
Corrugated Metal Pipe (CMP) Repairs
Percentage of 1,453 Drop Inlets Inspected
and Required Cleaning
Percentage of 6.3 Miles of Concrete
Channels Inspected and Cleaned
$-
$200
$400
$600
$800
$1,000
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
99
VEHICLE AND EQUIPMENT MAINTENANCE
Public Works Department
Division No: 0413
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Total Street-Legal Vehicle Inventory 120 119 126 126 120 120
46% / 54%51 /49 51 /49 71 /29 60 /40 65 /35
100%100%100%100%100%100%
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 3.0 3.0 3.0 4.0
◊Personnel Expenditure 318,503$ 334,936$ 342,370$ 343,659$ 366,460$ 453,750$
◊Operations & Maintenance 609,809 625,468 628,900 619,517 638,610 634,280
◊Capital Outlay 39,520 60,754 31,700 37,572 42,250 36,250
Division Total 967,832$ 1,021,158$ 1,002,970$ 1,000,748$ 1,047,320$ 1,124,280$
This Division ensures safe and reliable vehicles and equipment for City departments while meeting regulatory
requirements,inspections and certifications.The City's fleet and equipment inventory includes sedans, law
enforcement vehicles,fire apparatus, sewer and water equipment, heavy-duty trucks,tractors,trailers,off-road and
industrial equipment,generators, and small landscape equipment.Essential vehicle services include acquisition
and disposal, preventive maintenance, repairs, regulatory compliance,provision of close to 100,000 gallons of fuel
and oil supplies, and collection and disposal of hazardous waste generated by City departments.
Maintenance strategies that ensure a constant state of readiness.
Proactive and preventive maintenance to extend and maximize service life.
Meet or exceed local, State, and Federal regulatory requirements.
Percentage of Regulatory
Compliance Achieved (over 88
i)
Percentage of Time Spent on
Scheduled Maintenance Compared
to Unscheduled Repairs
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
100
ENVIRONMENTAL PROGRAMS
Public Works Department
Division No: 0417
Division Goals & Objectives
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
2,140 2,005 2,500 2,260 2,300 2,350
Contracts/Projects Managed 34 / N/A 66/85 55/75 55/75 65/80 65/80
Division Operating Budget
Authorized Positions (FTE)2.0 2.8 2.5 2.5 2.5 2.5
◊Personnel Expenditure 164,853$ 226,658$ 230,550$ 178,670$ 232,670$ 245,390$
◊Operations & Maintenance 15,574 12,184 12,150 11,599 21,090 22,060
◊Capital Outlay 3,000 3,747 3,440 3,440 5,260 2,860
Division Total 183,427$ 242,589$ 246,140$ 193,709$ 259,020$ 270,310$
Program Budgets Approp. Through May 2015 Added for 2015-17 Total
1110-Container Recycling 24,000$ 235,493$
1260-Used Oil Recycling 27,420$ 267,744$
1697-Household Hzrd Waste 250,000$ 3,487,374$
Total Program Budgets 301,420$ 3,990,610$
240,324$
3,237,374$
3,689,190$
The Division plans,oversees, and administers the work of parks,trails and open space maintenance,facility
maintenance, special districts,and contract services to protect public health and safety and to ensure
compliance,responsiveness,efficiency, and effectiveness during normal and emergency operations.The
Division is also responsible for energy conservation efforts.
Manage and monitor critical peak pricing tariff and energy conservation events to maximize energy savings.
Ensure timely response to service requests in assigned operational areas.
Work Orders Completed in Parks,
Facilities and Special Districts
211,493$
$-
$50
$100
$150
$200
$250
$300
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
101
PARKS, TRAILS AND LANDSCAPE MAINTENANCE
Public Works Department
Division No: 0418
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Acres Maintained 232 232 232 232 232 232
Sport Courts and Fields Maintained 26 26 26 26 26 26
Miles of Trails 55 56 56 56 56 56
Eagle/Girl Scout Projects Supported 22 22 15 15 15 15
Special Events Supported 24 24 24 24 24 24
37 35 36 36 36 36
Division Operating Budget
Authorized Positions (FTE)13.5 14.3 15.0 15.0 15.0 15.0
◊Personnel Expenditure 1,113,998$ 1,105,126$ 1,198,060$ 1,159,249$ 1,276,050$ 1,331,920$
◊Operations & Maintenance 622,324 703,661 737,080 731,560 880,940 910,410
◊Capital Outlay 102,170 94,578 93,940 102,440 120,510 97,460
Division Total 1,838,492$ 1,903,365$ 2,029,080$ 1,993,249$ 2,277,500$ 2,339,790$
This Division provides safe, clean,well-maintained, inviting,useable public parks,trails and green spaces to
support quality programming and enhance the enjoyment of all residents and visitors.The Division provides full-
service maintenance for parks and public restrooms,certain vacant City properties, sports courts and fields, trails,
and open space.The Division also performs mandated playground inspections and supports landscape maintenance
at City Hall.
Maintain developed parks.
Maintain and expand trails system.
Reduce water consumption by converting to low volume irrigation and increase water monitoring capabilities in
landscaped areas to achieve maximum water efficiency.
Successor Agency/Housing Authority
Properties Maintained
$-
$500
$1,000
$1,500
$2,000
$2,500
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
102
FACILITIES MAINTENANCE
Public Works Department
Division No: 0419
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
45%/55%0%/100%10%/90%2%/98%10%/90%15%/85%
Division Operating Budget
Authorized Positions (FTE)1.8 1.7 2.0 3.0 3.0 3.0
◊Personnel Expenditure*156,287$ 160,574$ 237,340$ 208,100$ 245,970$ 253,630$
◊Operations & Maintenance 690,987 711,486 760,040 705,372 788,130 811,350
◊Capital Outlay 10,340 18,220 18,420 18,120 14,730 11,730
Division Total 857,614$ 890,280$ 1,015,800$ 931,592$ 1,048,830$ 1,076,710$
*Portion of costs allocated for shared positions
The Division provides contract and in-house repair, maintenance, and janitorial functions for all City buildings and
structures including 75 buildings ranging in size from 200 to 60,000 square feet, appurtenances such as electronic
gates,fire extinguishers,fire sprinkler systems,exterior parking lot lights,and security and fire monitoring
systems.
Undertake regular preventive maintenance activities.
Complete service requests.
Implement and administer prioritized reinvestment plan to maximize and protect City assets.
Percent of time preventive maintenance
compared to unscheduled repair
Explore opportunities to engineer water conservation solutions.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
103
SPECIAL DISTRICTS AND CONTRACT SERVICES
Public Works Department
Division No: 0420
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
Customer inquiries and service requests 2,823 2,464 2,500 1,680 2,500 2,500
Street light outages 865 776 600 850 850 850
89%92%95%93%95%95%
Traffic signal calls 314 208 280 270 270 270
Emergency traffic signal repairs 28 38 28 40 40 40
Division Operating Budget
Authorized Positions (FTE)0.6 0.7 1.0 1.0 1.0 1.0
◊Personnel Expenditure*250,932$ 239,466$ 231,650$ 230,580$ 246,050$ 255,940$
◊Operations & Maintenance 1,738,140 1,934,839 2,257,190 2,252,632 2,245,020 2,356,130
◊Capital Outlay 180,465 44,582 34,460 40,125 35,260 35,510
Division Total 2,169,537$ 2,218,887$ 2,523,300$ 2,523,337$ 2,526,330$ 2,647,580$
*Includes allocated cost of shared positions
Percentage of street lights repaired
within 10 days
This Division is responsible for the maintenance,operation and contract administration of 188 acres of landscape,
42 acres of open space,over 3,000 street lights,traffic signals at 57 intersections, lighted street signs and 25
flashing beacons within the boundaries of the Special Districts.The Division administers ten Special Districts and
provides engineering services, contract inspection and supervision of contractual work,administrative support,
coordination of in-house repairs as needed, and staff assistance to property owners, developers,civic associations,
and the general public in matters relating to the Special Districts.
Enhance public safety by providing traffic signals, street lights, illuminated street name signs and safety lighting.
Enhance the quality of life of residents by providing safe, attractive and well-maintained landscaping.
To achieve maximum water efficiency, monitor water use and retrofit irrigation in landscaped areas as feasible.
Implement multi-year capital reinvestment projects to improve traffic signal safety and reliability.
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
104
SAFETY SERVICES
Department Code: 0500
Expense 2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Classification Actual Actual Adopted Estimated Proposed Proposed
Authorized Positions 51.9 52.5 54.0 54.5 56.0 56.0
Personnel Expense $ 8,214,490 $ 8,383,555 $ 8,885,650 $ 8,683,227 $ 9,078,430 $ 9,482,130
Operations and Maintenance 10,748,130 11,365,708 11,880,700 11,964,864 12,263,740 12,811,400
Capital Outlay 460,220 553,840 607,010 602,243 630,040 583,050
Total Department Budget $19,422,840 $20,303,103 $21,373,360 $21,250,334 $21,972,210 $22,876,580
Strategic Plan: Goals and Implementation
$-
$5
$10
$15
$20
$25
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Millions Capital Outlay Operations and Maintenance Personnel Expense
Seek local, regional, and federal grant
opportunities for law enforcement and/or fire
suppression training, equipment, services and/or
programs.
Implement the tactical medic program, and
increase the capability of its first responders to
provide immediate medical care.
Encourage community participation in residential
emergency-readiness programs such as the
Community Emergency Response Team (CERT) and
Poway Neighborhood Emergency Corps (PNEC).
Continue to provide CERT classes, training drills,
and community education through community
events such as the annual Open House, the Kids
Safety House, and street fairs.
Establish Sheriff's quarterly meetings with the
community advisory group to discuss issues.
Update the Emergency Operations Plan (EOP) and
develop and implement a Continuity of Operations
Plan (COOP).
105
106
Safety Services Department
Safety Services
Director
Org: 0500
Fire Suppression
Org: 0501
Fire Prevention
Org: 0502
Paramedics
Org: 0503
Law Enforcement
Org: 0504
FT = Full Time Equivalent
CT = Contract as Full Time Equivalent
FY 2015-16 FY 2016-17
Total FT: 56 / CT: 52
Total Exp. $21,972,210
Total FT: 56 / CT: 52
Total Exp. $22,876,580
FY 2015-16
FT: 4
Exp: $741,750
FY 2016-17
FT: 4
Exp: $761,440
FY 2015-16
FT: 49
Exp: $9,265,960
FY 2016-17
FT: 49
Exp: $9,638,800
FY 2015-16
FT: 3 / CT: 1
Exp: $608,900
FY 2016-17
FT: 3 / CT: 1
Exp: $624,320
FY 2015-16
FT: 0
Exp: $394,280
FY 2016-17
FT: 0
Exp: $375,260
FY 2015-16
CT: 51
Exp: $10,961,320
FY 2016-17
CT: 51
Exp: $11,476,760
107
DIRECTOR OF SAFETY SERVICES
Safety Services Department
Division No: 0500
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
52 52 52 52 52 52
8 8 8 8 8 8
Division Operating Budget
Authorized Positions (FTE)3.0 3.1 3.0 3.0 4.0 4.0
◊Personnel Expenditure 426,451$ 492,893$ 509,530$ 488,709$ 644,760$ 670,170$
◊Operations & Maintenance 37,856 42,581 54,000 50,475 71,350 65,630
◊Capital Outlay 25,260 36,930 36,810 36,810 25,640 25,640
Division Total 489,567$ 572,404$ 600,340$ 575,994$ 741,750$ 761,440$
Program Budgets Approp. Through May 2015 Added for 2015-16 Total
1161-Emergency Preparedness -$ 1,515,600$
1187-CERT Program Funds $7,500 - 7,500$
Total Program Budgets 7,500$ -$ 1,523,100$
1,515,600$
The Director of Safety Services Division is responsible for providing overall administration,direction, planning,
and management for the Fire Department and contract law enforcement services including budget development
and management,personnel recruitment, citywide emergency planning,disaster preparedness, and incident
management.
Maintain a high level of professional competencies during the delivery of effective emergency response.
Remain one of the safest communities in San Diego County.
Continue community-based partnerships focused on emergency planning and disaster preparedness.
CERT training sessions & drills
Law enforcement activity reports
$-
$100
$200
$300
$400
$500
$600
$700
$800
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
108
FIRE SUPPRESSION
Safety Services Department
Division No: 0501
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
3,800 4,102 4,000 4,100 4,100 4,200
175 188 200 200 220 220
15,500 12,768 15,000 11,520 11,520 11,600
Division Operating Budget
Authorized Positions (FTE)47.3 47.4 49.0 49.0 49.0 49.0
◊Personnel Expenditure 7,470,126$ 7,599,493$ 7,973,560$ 7,791,485$ 7,993,410$ 8,354,230$
◊Operations & Maintenance 659,196 762,316 873,180 929,191 876,000 894,520
◊Capital Outlay 264,456 343,054 376,600 379,872 396,550 390,050
Division Total 8,393,778$ 8,704,863$ 9,223,340$ 9,100,548$ 9,265,960$ 9,638,800$
Program Budgets Approp. Through May 2015 Added for 2015-16 Total
1166- Fire Equip. Trust Fund 71,412$ -$ 71,412$
Total Program Budgets 71,412$ -$ 71,412$
The Fire Suppression Division is responsible for the delivery of emergency and nonemergency services including
fire suppression,rescue, emergency medical,hazardous materials responses,and public assistance.The Division
deploys 16 firefighters each day from three fire stations that staff three fire engines,one ladder truck,and two
ambulances.This Division is responsible for the coordination of facility,apparatus, and equipment repair and
maintenance. Personnel training, team response drills, and incident management are also part of this Division.
Training and manipulative skill
hours
Incident responses
Facility and apparatus work orders
Manage Division resources to ensure effective response to all requests for emergency service and
nonemergency assistance.
Ensure that a high state of readiness is maintained by actively managing fire apparatus, equipment and facility
resources.
Through a vibrant and ongoing effort, assure that a highly trained and well-prepared workforce is maintained.
$-
$2,000
$4,000
$6,000
$8,000
$10,000
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
109
FIRE PREVENTION
Safety Services Department
Division No: 0502
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
1,800 2,192 2,000 2,100 2,100 2,100
Operational permits issued 600 578 600 580 580 580
900 842 1,000 1,000 1,000 1,000
Division Operating Budget
Authorized Positions (FTE)1.5 1.9 2.0 2.5 3.0 3.0
◊Personnel Expenditure 317,913$ 291,169$ 402,560$ 403,033$ 440,260$ 457,730$
◊Operations & Maintenance 166,343 177,429 140,380 138,995 145,380 145,830
◊Capital Outlay 7,560 43,626 18,270 18,270 23,260 20,760
Division Total 491,816$ 512,224$ 561,210$ 560,298$ 608,900$ 624,320$
The Fire Prevention Division is responsible for the delivery of fire and life safety inspection and education
services to existing businesses,apartments, educational,institutional,and permitted facilities.This Division
provides plan review and new construction inspections to ensure compliance with State and local fire and life
safety regulations. Coordination of fire investigations and incident management are also part of this Division.
Manage the fire company inspection program (FCIP) and business self-inspection program.
Conduct annual inspections and issue fire department operational permits.
Perform plan reviews and new construction inspections.
Plan reviews completed
FCIP and business self inspections
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
110
PARAMEDICS
Safety Services Department
Division No: 0503
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
18 18 18 18 18 18
18 18 18 18 18 18
1,760 1,984 2,000 2,000 2,000 2,000
Division Operating Budget
◊Operations & Maintenance 210,985$ 253,765$ 186,090$ 215,408$ 212,490$ 231,460$
◊Capital Outlay 135,444 117,274 172,680 164,641 181,790 143,800
Division Total 346,429$ 371,039$ 358,770$ 380,049$ 394,280$ 375,260$
EMS Transports
EMS in-service training
Field care audit sessions
The Paramedic Division is a budget cost center that supports Fire Suppression,Division 0501.It specifies the
financial outlay and activity for emergency medical services (EMS).This Division captures equipment and
training costs associated with supporting Safety Services'pre-hospital EMS delivery system,but contains no
direct personnel costs.
Evaluate new technology while maintaining current technology that enhances patient treatment data collection
and improved billing processing.
Identify emerging EMS treatment improvements and deliver in-service training and field care audits to ensure
maintenance of licenses and certifications of personnel.
Maintain active involvement in EMS groups and associations and communicate changes in EMS treatment
protocols to personnel.
$-
$50
$100
$150
$200
$250
$300
$350
$400
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
111
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2014-15 2015-16 2016-17
Division Activity Statistics Actual Actual Adopted Estimated Proposed Proposed
14,197 13,145 13,200 13,852 13,283 13,103
226 278 275 240 240 275
12 13 12 12 12 12
256 188 195 176 160 147
Division Operating Budget
◊Operations & Maintenance 9,673,751$ 10,129,618$ 10,627,050$ 10,630,795$ 10,958,520$ 11,473,960$
◊Capital Outlay 27,500 12,956 2,650 2,650 2,800 2,800
Division Total 9,701,251$ 10,142,574$ 10,629,700$ 10,633,445$ 10,961,320$ 11,476,760$
Program Budgets Approp. Through May 2015 Added for 2015-2017 Total
105,393$ -$ 105,393$
46,764 - 46,764$
Total Program Budgets 152,157$ -$ 152,157$
1152- Law Enforcement Equip.
1160- Sr. Volunteer Patrol Fund
Maximize the use of Community Oriented Policing Programs (COPPS) resources and strategies.
Continue aggressive gang-related policing, documentation, and prosecution.
Utilize crime analysis to monitor real-time crime trends occurring within the community.
Number of Calls for Service
Traffic Accident Reports
Start Smart Education Classes
Narcotic Arrests
LAW ENFORCEMENT
Safety Services Department
Division No: 0504
The Law Enforcement Division is a budget cost center that supports comprehensive contract law enforcement
services provided by the San Diego County Sheriff's Department. These services include emergency response,
crime prevention,traffic enforcement,collision reduction,investigative services,drug prevention and education,and
community policing.
Reduce youth access to drugs and alcohol through education, prevention, and enforcement.
$8,500
$9,000
$9,500
$10,000
$10,500
$11,000
$11,500
Actual
2012-13
Actual
2013-14
Adopted
2014-15
Estimated
2014-15
Proposed
2015-16
Proposed
2016-17Thousands Capital Outlay
Operations &
Maintenance
112
Capital Improvement Programs 113
114
Funding Sources
Source Total Prior
Appropriations
Proposed
Appropriations
Total Project
Appropriations
Funding Spent
to Date
Available
Balance
General Fund (100)1,728,537 $1,713,000 $3,441,537 965,499 $2,476,038
Street Develop. (222-226)650,000 1,100,000 1,750,000 392,960 1,357,040
Drainage Fund (231/232)2,971,456 260,000 3,231,456 2,637,240 594,216
CDBG Fund (241)836,673 90,060 926,733 834,653 92,080
Fed/State Grants (242/253)82,550 -82,550 82,550 -
Park Improv. Fund (411)75,000 120,000 195,000 50,000 145,000
Successor Agency (720)-----
Housing (416/472)-----
Water Fund (510/511)4,311,701 3,760,000 8,071,701 1,554,223 6,517,478
Sewer Fund (520/521)2,080,000 2,600,000 4,680,000 1,226,508 3,453,492
Capital Facilities (106/617) 8,401,792 1,971,600 10,373,392 500,402 9,872,990
Trusts (7xx)-25,000 25,000 -25,000
Total Budget $21,137,709 $11,639,660 $32,777,369 $8,244,036 $24,533,333
Funding Uses
Project Type Total Prior
Appropriations
Proposed
Appropriations
Total Project
Appropriations
Funding Spent
to Date
Available
Balance
Streets & Highways $3,050,000 $1,100,000 $4,150,000 $563,420 $3,586,580
Drainage 2,971,456 260,000 3,231,456 2,637,240 594,216
Govern. Buildings 8,354,065 2,286,660 10,640,725 1,921,918 8,718,807
Parks and Open Space 370,487 1,633,000 2,003,487 340,726 1,662,761
Water Utilities 4,311,701 3,760,000 8,071,701 1,554,223 6,517,478
Sewer Utilities 2,080,000 2,600,000 4,680,000 1,226,508 3,453,492
Total Budget $21,137,709 $11,639,660 $32,777,369 $8,244,036 $24,533,333
* "Total Prior Appropriations" column reflects previously appropriated prior year funding for all currently active CIP projects.
** "Total Project Appropriations" column includes previously appropriated prior year funding and newly appropriated current year funding for all currently active CIP
projects. This figure represents the total amount of funding which is appropriated for all active CIP projects.
CITY OF POWAY
CAPITAL IMPROVEMENT PROGRAM OVERVIEW
Streets &
Highways
17%
Drainage
14%
Govern.
Buildings
9%
Parks and
Open
Space
8%
Water
Utilities
33%
Sewer
Utilities
19%
Total Project Appropriations
by Project Type
Water
33%
Sewer
19% Drainage
14%
General
14%
Capital
Facilities
8% Grants/
Other
12%
Total Project Appropriations
by Funding Source
115
CITY OF POWAYCAPITAL IMPROVEMENT PROGRAM SUMMARYProject TitleProject No. Funding Source Total Prior Appropriations FY 2015-17 Appropriation Total Project Appropriation Expenditures (thru May 2015) Available Balance Streets & Highways Projects Midland Road Improvements12008 222 300,000$ 300,000$ 600,000$ 42,960$ 557,040$Poway Road Corridor Study12009 223A 350,000 - 350,000 350,000 -Espola Rd. Improvements12010 106 2,400,000 - 2,400,000 170,460 2,229,540Poway Road Pedestrian/Bicycle12012 223 - 800,000 800,000 - 800,000Total Streets & Highways 3,050,000$ 1,100,000$ 4,150,000$ 563,420$ 3,586,580$ Drainage Projects Corrugated Metal Pipe Replacement1437231/232 2,146,456$ 60,000$ 2,206,456$ 2,066,605$ 139,851$Rattlesnake Creek Bank Stblzn1443 231/232 575,000 - 575,000 570,229 4,771Natural Channel Silt Study1445 231 50,000 200,000 250,000 - 250,000Concrete Channel Repair Project1446 231 200,000 - 200,000 407 199,593Total Drainage2,971,456$ 260,000$ 3,231,456$ 2,637,240$ 594,216$ Government Buildings Projects Emergency Preparedness1161 100 1,515,600$-$ 1,515,600$ 757,323$ 758,277$Public Facilities Renovation3500617 385,020 1,756,600 2,141,620 319,026 1,822,594ADA Barrier Removal1548241 836,673 90,060 926,733 834,653 92,080Capital Facilities Reinvestment1561106 5,251,772- 5,251,772 10,705 5,241,067City Hall HVAC 3500N106 365,000 15,000 380,000211 379,789City Hall Breakroom Renovation3501617- 150,000 150,000- 150,000Fiber Optic Connections Project 3502617- 50,000 50,000- 50,000PCPA Fall Protection Project1562100- 225,000 225,000- 225,000Total Govt. Buildings8,354,065$2,286,660$10,640,725$1,921,918$8,718,807$116
Project TitleProject No. Funding Source Total Prior Appropriations FY 2015-17 Appropriation Total Project Appropriation Expenditures (thru May 2015) Available Balance Parks & Open Space Projects Mickey Cafagna Community Center1502 411 75,000 - 75,000 50,000 25,000Lake Poway Parking Project1561 411 - 165,000 165,000 - 165,000Swim Center Mechanical Systems Repair1632100- 220,000 220,000- 220,000Swim Center Deck, Plaster and Dive Platform Project1633100- 690,000 690,000- 690,000Playground Renovation1698 100/242 295,487- 295,487 290,726 4,761Lake Poway Boat Dock Replacement1634100- 305,000 305,000- 305,000Blue Sky Amphitheater Shade Structure 1635100- 30,000 30,000- 30,000Community Park Playground Renovation1636100- 148,000 148,000- 148,000Starridge Park Playground Renovation1637100- 75,000 75,000- 75,000Total Parks&Open Space370,487$1,633,000$2,003,487$340,726$1,662,761$117
CITY OF POWAYCAPITAL IMPROVEMENT PROGRAM SUMMARYProject TitleProject No.Funding Source Total Prior Appropriations FY 2015-17 Appropriation Total Project Appropriation Expenditures (thru May 2015) Available Balance Water Utilities Projects Water System Repair/Rehab.1756 510 2,361,701 - 2,361,701 1,117,424 1,244,277Clearwell Redundant Pipeline1757 510/511 670,000 - 670,000 436,799 233,201Alta Mira Reservoir Rehabilitation1763 510 780,000 - 780,000 - 780,000Water Distribution System/Treatment Plant Rehab Project1764 510 500,000 - 500,000 - 500,000Arc Flash Compliance Study1765 510 - 300,000 300,000 - 300,000Water Valve Replacement Project 1766 510 - 150,000 150,000 - 150,000Blue Crystal Reservoir Rehabilitation1767 510 - 425,000 425,000 - 425,000Welton Reservoir Rehabilitation1768 510 - 1,000,000 1,000,000 - 1,000,000PS1 Electrical Equipment Replacement1769 510 - 25,000 25,000 - 25,000Buehler Reservoir Rehabilitation1770 510 - 1,000,000 1,000,000 - 1,000,000Sagecrest (Pomerado) Reservoir Rehabilitation1771 510 - 480,000 480,000 - 480,000Poway Dam Maintenance and Security1772 510/511 - 380,000 380,000 - 380,000Total Water Utilities4,311,701$ 3,760,000$ 8,071,701$ 1,554,223$ 6,517,478$ Sewer Utilities Projects Annual Manhole Rehabilitation1824 520 - 300,000 300,000 - 300,000Annual Sewer Line Repair / Replace1829 520 2,030,000 - 2,030,000 1,226,508 803,492Martincoit Road Sewer Upsize1833 520/521 - 2,300,000 2,300,000 - 2,300,000Sewer Odor Study0000 520 50,000 - 50,000 - 50,000Total Sewer Utilities2,080,000$ 2,600,000$ 4,680,000$ 1,226,508$ 3,453,492$Grand Total Capital Projects21,137,709$ 11,639,660$ 32,777,369$ 8,244,036$ 24,533,333$118
Capital Projects Funded through Departmental Operating BudgetsFY14/15 Street Maint. Slurry Seal100/2232,320,000$FY14/15 Street Overlay100/2231,380,000FY14/15 Street Striping100500,000Total Capital Projects Funded through Departmental Operating Budget4,200,000$Funding Source Definitions:100 - General Fund231/232 - Drainage Funds 510/511 - Water Funds222 - Street Development Fund241 - CDBG Fund520/521 - Sewer Funds223 - Transnet242 - State Grant Fund617 - Capital Facilities224 - Traffic Congestion Fund253 - Federal Grant Fund119
Midland Road Improvements - CIP # 12008
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: February 2014
Estimated Completion:November 2015
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Streets (222) 300,000 - 300,000 42,960 257,040
Strs Prop A (223A) - 300,000 300,000 - 300,000
Total Budget 300,000$ 300,000$ 600,000$ 42,960$ 557,040$
Estimated Annual Operating Budget Impact: $0
Poway Road Corridor Study - CIP # 12009
Project Manager:Rich Whipple
Responsible Department:Development Services
Start Date: September 2014
Estimated Completion:November 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Streets Prop A (223A) 350,000 - 350,000 350,000 -
Total Budget 350,000$ -$ 350,000$ 350,000$ -$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Streets and Highways)
Description
This project will include the design and construction of sidewalk improvements to Midland Road from Hillary Place to
just north of Scots Way. The proposed work will include sidewalks, along with the necessary drainage and ADA
improvements associated with the sidewalk construction. The 2015 RTIP amendment added $300,000 in Transnet funding
to the project to add street lighting to the project scope. The project will also include the acquisition of necessary Right-of-
Way. This work is identified in the Transportation Element of the City’s General Plan, and will provide a safe route to
Midland Elementary School.
City of Poway - Capital Improvement Program (Streets and Highways)
Description
In September 2014, the City hired MIG Inc., a planning and transportation consulting firm, to assist the City in planning
for Poway Road’s future. The project, known as the Poway Road Corridor Study (PRCS), will provide recommendations
on land use, transportation, design/aesthetics, and economic development for Poway Road, the City’s main commercial
corridor. The study will be based on an evaluation of existing land use and transportation conditions along Poway Road.
The transportation and land use analysis will result in recommendations and an implementation strategy regarding the
appropriate transportation improvements and mix of uses along the project corridor. These may include proposed changes
to regulatory and policy documents such as the Poway Municipal Code (PMC) and the City’s General Plan. The study is
expected to take approximately 18 months to complete.
120
Espola Road Safety Improvements – Design and EIR CIP # 12010
Project Manager:Steve Crosby
Responsible Department:Development Services
Start Date: November 2013
Estimated Completion:December 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Capital Facilities (106) 2,400,000 - 2,400,000 170,460 2,229,540
Total Budget 2,400,000$ -$ 2,400,000$ 170,460$ 2,229,540$
Estimated Annual Operating Budget Impact: $0
FY 15/16 & 16/17 Street Maintenance - Slurry Seal-Div. 0411
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July , annually
Estimated Completion:November, annually
Funding Source
FY 2015-16
Appropriation
FY 2016-17
Appropriation
General (100)722,280$ 709,150$
Transnet (223B)437,720 450,850
Total Budget 1,160,000$ 1,160,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Streets and Highways)
Description
In 2013, the City finalized the Espola Road Improvement Project Environmental Impact Report (EIR) based on a project
scope that included improving Espola Road between Twin Peaks Road and Titan Way to a three-lane roadway with curb,
gutter and sidewalks, and signalizing the intersection of Espola Road and Durhullen Street/Golden Sunset Road. The EIR
was certified by the City Council in June of 2013, however the City Council did not support the construction of the full
project scope identified in the EIR. In October 2013, the City Council directed staff to pursue a pedestrian safety project
consisting of a multipurpose trail on the west side of Espola Road from Mountain Road to Willow Ranch Road. The
project also includes the undergrounding of approximately 2000 linear feet of existing overhead utility lines using the
City’s available 20A funds. Project improvement plans are currently being prepared. The preliminary undergrounding
design has been completed by SGD&E and will be finalized after the completion of the improvement plans.
City of Poway - Capital Improvement Program (Streets and Highways)
Description
The street maintenance project is a continuation of the annual Citywide street maintenance program. The program is an
eight-year rotation through eight street maintenance zones providing deep patching, skin patching, crack sealing, slurry
sealing, and raising utility lids to grade as-needed. In fiscal year 2015-16 the program will address zone 6, generally the
Green Valley area, and in fiscal year 2016-17 zone 7, the business park area.
121
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July, annually
Estimated Completion:November, annually
Funding Source
FY 2015-16
Appropriation
FY 2016-17
Appropriation
Transnet (223A)1,120,000 260,000
Total Budget 1,120,000$ 260,000$
Estimated Annual Operating Budget Impact: $0
FY 15/16 & 16/17 Street Striping - Div. 0411
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July, annually
Estimated Completion:June annually
Funding Source
FY 2015-16
Appropriation
FY 2016-17
Appropriation
General (100)250,000$ 250,000$
Total Budget 250,000$ 250,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Streets and Highways)
Description
This annual project provides restriping of the streets within the zone that receives slurry seal in the annual street
maintenance project. When the street maintenance zone is an odd numbered zone, this project also refreshes striping in
the other three odd numbered zones, and when the street maintenance zone is an even numbered zone, the project refreshes
the striping in the other three even numbered zones. Under this rotation, all public street striping in the City is refreshed or
replaced every two years. The restriping of slurry sealed zones will include the adding of buffer zones to bike lanes, and
the replacing of traditional crosswalk striping with "continental" striping.
FY 15/16 & 16/17 Street Overlay Project - Div. 0411
City of Poway - Capital Improvement Program (Streets and Highways)
Description
The City annually overlays or reconstructs portions of public streets that have deteriorated to a level that requires more
than patching and slurry seal. In fiscal year 2015-16, work will be completed on portions of Garden Road, Adah Lane and
Stowe Drive. In fiscal year 2016-17, overlay work will done in the Poway Road/Pomerado Road intersection area.
122
Poway Road Pedestrian/Bicycle - CIP #12012
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July 2016
Estimated Completion:June 2017
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Transnet (223A) - 800,000 800,000 - 800,000
Total Budget -$ 800,000$ 800,000$ -$ 800,000$
Estimated Annual Operating Budget Impact: $0
Corrugated Metal Pipe Annual Repair/Replace - CIP # 1437
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: Annual
Estimated Completion:
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Drainage (231) 2,118,606 60,000 2,178,606 2,066,605 112,001
Drainage Imp. (232) 27,850 - 27,850 - 27,850
Total Budget 2,146,456$ 60,000$ 2,206,456$ 2,066,605$ 139,851$
Estimated Annual Operating Budget Impact: $0
Description
This fund is used to replace or repair failing corrugated metal drainage pipes citywide. This project has been coordinated
to coincide with the City’s annual Street Maintenance project. The fiscal year 2015-16 project will replace or repair
failing corrugated metal pipe in Street Maintenance Zone 7, generally the business park area. The fiscal year 2016-17
project will replace or repair failing corrugated metal pipe in Street Maintenance Zone 8, generally the west of Pomerado
Road and the Oak Knoll Road area.
City of Poway - Capital Improvement Program (Flood/Drainage Control)
City of Poway - Capital Improvement Program (Streets and Highways)
Description
This project will construct pedestrian/bicycle improvements to improve the connections between nodes identified as
priorities in the Poway Road Corridor Study.
123
Rattlesnake Creek Streambank Stabilization CIP # 1443
Project Manager:John Tolliver
Responsible Department:Development Services
Start Date: September 2010
Completion Date:November 2013
Estimated Monitoring Period Completion:March 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Drainage (231)219,000 -219,000 211,282 7,718
Drainage (232)356,000 -356,000 358,947 (2,947)
Total Budget 575,000$ -$ 575,000$ 570,229$ 4,771$
Natural Channel Silt Removal - CIP # 1445
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: June 2016
Estimated Completion:June 2017
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Drainage (231)50,000 200,000 250,000 - 250,000
Total Budget 50,000$ 200,000$ 250,000$ -$ 250,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Flood/Drainage Control)
Description
Two areas of the tributary to Rattlesnake Creek, from Kentfield Drive to Norwalk Street, were eroded by the rains between
December 7, 2009, and January 27, 2010. These areas experienced bank failures that required immediate repair. The City
of Poway’s Public Works Department obtained approval from the Army Corps of Engineers for temporary restoration
measures. The approval letter required long-term bioengineering solutions for the two areas, in the context of the larger
basin. This project included all the necessary studies and design coordination with the regulatory agencies to address the
long-term solution, and construction of the permanent solution. Construction has been completed. This project is
currently in the plant establishment monitoring period, which will last a minimum of two non-drought years.
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Flood/Drainage Control)
Description
Phase I of this project will study silt levels in natural channels throughout the City, and will provide prioritized
recommendations for silt removal. Phase II will remove silt to restore full channel flow capacity at priority locations
citywide. The scope will also include removal of sediment from culvert crossings located within natural channels.
124
Concrete Channel Repair Project - CIP # 1446
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: May 2015
Estimated Completion:September 2015
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Drainage (231)200,000 200,000 407 199,593
Total Budget 200,000$ -$ 200,000$ 407$ 199,593$
Emergency Preparedness - CIP #1161
Project Manager:Steve Crosby
Responsible Department:Development Services
Start Date: As-Needed
Estimated Completion:As-Needed
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
General (100)1,515,600 -1,515,600 757,323 758,277
Total Budget 1,515,600$ -$ 1,515,600$ 757,323$ 758,277$
Estimated Annual Operating Budget Impact: $0
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Flood/Drainage Control)
Description
This project will repair or replace approximately 10,000 SF of deteriorated sections of Garden Road concrete drainage
channel. This project was designed in-house, with start of construction anticipated in June 2015.
City of Poway - Capital Improvement Program (Emergency Preparedness)
Description
This fund is used to improve the City’s emergency response capabilities as needs are identified. Use of funds is subject to
City Council approval.
125
Public Facilities Renovation - CIP #3500 Series
Project Manager:Michael Obermiller/Jeff Beers
Responsible Department:Public Works/Development Services
Start Date: Ongoing
Project
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Painting: 212,500 212,500 - 212,500
Roofing: 315,100 315,100 - 315,100
Flooring: 286,000 286,000 - 286,000
HVAC: 10,000 10,000 - 10,000
Specialized projects 7,000 7,000 7,000
General Maintenance: 147,000 147,000 - 147,000
Old Poway Park General
Construction and Repairs 135,000 135,000 - 135,000
PCPA Dressing Room
Renovation 46,000 46,000 - 46,000
PCPA Stage Floor
Replacement 56,000 56,000 - 56,000
City Facilities
Maintenance Assessment 300,000 300,000 - 300,000
Lake Poway/Iron
Mountain Wayfaring
Signage
20,000 20,000 - 20,000
Old Poway Park Concrete
Repairs 62,000 62,000 - 62,000
PCPA Boiler and Cooling
Tower 160,000 160,000 - 160,000
Total Budget 385,020$ 1,756,600$ 2,141,620$ 319,026$ 1,822,594$
Estimated Annual Operating Budget Impact: $0
ADA Barrier Removal - CIP # 1548
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: December, annually
Estimated Completion:June, annually
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
CDBG (241)836,673 90,060 926,733 834,653 92,080
Total Budget 836,673$ 90,060$ 926,733$ 834,653$ 92,080$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Government Buildings)
Description
This project provides funding for major repairs and renovation of aging public facilities, including Community Services
buildings, fire stations, and administrative offices. Funding is from the Capital Facilities Fund (617), which is made up of
annual contributions from the City's various operating funds, including General, Water, and Sewer. Individual tasks may
be assigned to Public Works staff or to Development Services CIP staff for completion.
Description
This is an annual Community Development Block Grant (CDBG) funded program to remove Americans with Disabilities
Act (ADA) barriers and improve access to various public facilities. The FY 15-16 project will reconstruct the Porter
House Kitchen to meet current ADA standards and the City's ADA compliance plan. Reconstruction will consist of
removing the existing non-compliant kitchen cabinetry and replacing it with new compliant cabinetry and fixtures. The
scope of the 16/17 project is yet to be determined.
City of Poway - Capital Improvement Program (Government Buildings)
126
Capital Facilities Reinvestment - CIP #1561
Responsible Department:Development Services
Start Date: Ongoing
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Cap. Facilities (0106) 5,251,772 - 5,251,772 10,705 5,241,067
Total Budget 5,251,772$ -$ 5,251,772$ 10,705$ 5,241,067$
Estimated Annual Operating Budget Impact: Variable
City Hall HVAC - CIP #3500N
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: January 2015
Estimated Completion:December 2015
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Capital Facilities (617) 365,000 15,000 380,000 211 379,789
Total Budget 365,000$ 15,000$ 380,000$ 211$ 379,789
Estimated Annual Operating Budget Impact: $0
City Hall Break Room Renovation - CIP #3501
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: October 2015
Estimated Completion:March 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Capital Facilities (617) - 150,000 150,000 - 150,000
Total Budget -$ 150,000$ 150,000$ -$ 150,000$
Estimated Annual Operating Budget Impact: $0
Description
This project account provides funding for new public facilities and renovation, including park facilities, and Community
Services buildings. Funding is from the Capital Facilities Projects Fund (0106), which is made up of one-time funds
associated with dissolution of the Redevelopment Agency and annual contributions from uncommitted General Fund
operating sources.
City of Poway - Capital Improvement Program (Government Buildings)
Description
This project will provide rehabilitation and upgrade of the existing HVAC system in City Hall, including a new digital
control system, and a retro-commissioning of the HVAC's electrical system.
Description
This project will expand the size of the City Hall break room by pushing the existing exterior wall out into the covered
patio area. This will increase the usefulness of the room by providing space for employee gatherings.
City of Poway - Capital Improvement Program (Government Buildings)
City of Poway - Capital Improvement Program (Government Buildings)
127
Fiber Optic Connections Project - CIP #3502
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: October 2015
Estimated Completion:February 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Capital Facilities (617) - 50,000 50,000 - 50,000
Total Budget -$ 50,000$ 50,000$ -$ 50,000$
Estimated Annual Operating Budget Impact: $0
PCPA Fall Protection Project - CIP #1562
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: Jan 2016
Estimated Completion:Aug 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
General Fund (100) - 225,000 225,000 - 225,000
Total Budget -$ 225,000$ 225,000$ -$ 225,000$
Estimated Annual Operating Budget Impact: $0
Mickey Cafagna Community Center - CIP # 1502
Project Manager:Bob Manis
Responsible Department:Development Services
Start Date: April 2014
Estimated Completion:October 2015
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Park Improv. (411)75,000 -75,000 50,000 25,000
Total Budget 75,000$ -$ 75,000$ 50,000$ 25,000$
City of Poway - Capital Improvement Program (Parks and Open Space)
Description
This project will include the completion of the schematic design for a new Community Center building located in
Community Park. The original appropriation was for $50,000 for a consultant to prepare a schematic design. The work
was completed but the City Council rejected the design. An additional appropriation of $25,000 was approved on March
17, 2015 to amend the contract to provide alternative designs that will ultimately result in a single schematic design for the
building. The alternative designs will be presented to the City Council in the summer of 2015 and the final schematic
design will be completed in the fall.
City of Poway - Capital Improvement Program (Public Facilities)
Description
This project will connect Fire Station 1, Fire Station 3, and Old Poway Park to the City Hall server via existing traffic
signal system high speed fiber. The resulting connection will operate at a much higher speed than the current connections.
In addition, the City will no longer pay a monthly fee for internet service for these facilities.
City of Poway - Capital Improvement Program (Public Facilities)
Description
This project will enhance the safety systems within the staff only areas of the Poway Center for the Performing Arts
through the design and construction of fall protection devices. This project has been identified in the City's Fall Protection
Safety Plan. The project will include six areas within the PCPA: high gird, catwalk system, follow spot crow's nest,
balcony, auditorium side box booms, and low roof above the box office.
128
Lake Poway Parking Project - CIP #1561B
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: March 2015
Estimated Completion:December 2015
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
General Fund (100) - 45,000 45,000 - 45,000
Park Improv. (411)- 120,000 120,000 - 120,000
Total Budget -$ 165,000$ 165,000$ -$ 165,000$
Swim Center Mechanical Systems Repair/Replace - CIP #1632
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July 2015
Estimated Completion:January 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
General Fund (100) - 220,000 220,000 - 220,000
Total Budget -$ 220,000$ 220,000$ -$ 220,000$
Estimated Annual Operating Budget Impact: $0
Swim Center Deck, Plaster and Dive Platform Project - CIP #1633
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: September 2016
Estimated Completion:March 2017
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
General Fund (100)- 690,000 690,000 - 690,000
Total Budget -$ 690,000$ 690,000$ -$ 690,000$
Estimated Annual Operating Budget Impact: $0
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Park & Open Space)
City of Poway - Capital Improvement Program (Parks & Open Space)
Description
This project will expand the parking capacity at Poway Lake by designing and constructing an additional 64 parking
spaces. In addition to the parking lot expansion, the project includes the construction of a turnaround at the entry booth.
This project is scheduled to begin construction in October of 2015.
Description
This project is phase one of a two year renovation of the Community Park Swim Center. This project will replace the
existing pool heaters with high efficiency heaters, install pool circulation pump variable speed controls, rehabilitate the
existing filter system, and will modify the existing acid storage system.
City of Poway - Capital Improvement Program (Park & Open Space)
Description
This project is phase two of the two year renovation of the Community Park Swim Center. This project will replace the
deteriorated concrete pool deck, re-plaster the pool, repair the pool gutters, and will replace the aging three meter dive
platform.
129
Playground Renovation - CIP #1698
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: November 2014
Estimated Completion:May 2015
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
General (100)212,937 212,937 208,176 4,761
State Grant (242)82,550 82,550 82,550 -
Total Budget 295,487$ -$ 295,487$ 290,726$ 4,761$
Estimated Annual Operating Budget Impact: $0
Lake Poway Boat Dock Replacement - CIP #1634
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July 2016
Estimated Completion:December 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
General (100)- 305,000 305,000 - 305,000
Total Budget -$ 305,000$ 305,000$ -$ 305,000$
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: November 2015
Estimated Completion August 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
General (100)-5,000 5,000 - 5,000
Blue Sky Trust (783)- 25,000 25,000 - 25,000
Total Budget -$ 30,000$ 30,000$ -$ 30,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Parks & Open Space)
Blue Sky Amphitheater Improvements - CIP #1635
Description
This project will design and construct improvements for the Blue Sky Amphitheater, to include an outlook trail, and
subject to available funding, a shade structure comprised of re-purposed telephones poles and PVC coated mini-mesh
chain link, designed to compliment the existing site architecture.
City of Poway - Capital Improvement Program (Parks & Open Space)
Description
This project will replace the existing wooden boat dock at Lake Poway with a new aluminum dock. The current boat dock
is deteriorating and requires extensive maintenance. The aluminum dock will have a longer useful life than a wood dock,
and will have lower annual maintenance costs.
Estimated Annual Operating Budget Impact: $0
Description
This project includes the replacement of the existing playground surfacing at Hilleary Park as well as replacing the
existing playground equipment at Sycamore Creek Park West and Starridge Park. The project is under construction and is
schedule for completion in May 2015.
City of Poway - Capital Improvement Program (Parks & Open Space)
130
Community Park Playground Renovation - CIP #1636
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July 2015
Estimated Completion:December 2015 `
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
General (100)- 148,000 148,000 - 148,000
Total Budget -$ 148,000$ 148,000$ -$ 148,000$
Estimated Annual Operating Budget Impact: $0
Starridge Park Playground Renovation - CIP #1637
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July 2016
Estimated Completion:December 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
General (100)- 75,000 75,000 - 75,000
Total Budget -$ 75,000$ 75,000$ -$ 75,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Park & Open Space)
Description
This project will replace aging playground equipment and play surfacing at Starridge Park. The existing surfacing will be
replaced with Play Matta surfacing.
City of Poway - Capital Improvement Program (Parks & Open Space)
Description
The existing poured in place playground surfacing has reached the end of its useful lifespan. This project will replace the
surface with a combination of Play Matta surface and ADA compliant wood fiber mulch.
131
Annual Water System Repair/Replacement CIP # 1756
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Water Fund (510)2,361,701 -2,361,701 1,117,424 1,244,277
Total Budget 2,361,701$ -$ 2,361,701$ 1,117,424$ 1,244,277
Estimated Annual Operating Budget Impact: $0
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: November 2009
Estimated Completion December 2015
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Water Fund (510)349,383 -349,383 349,383 -
Water Imp. Fnd (511)320,617 -320,617 87,417 233,201
Total Budget 670,000$ -$ 670,000$ 436,799$ 233,201$
Alta Mira Reservoir Rehabilitation - CIP # 1763
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: April 2015
Estimated Completion:May 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Water Fund (510)780,000 -780,000 - 780,000
Total Budget 780,000$ -$ 780,000$ -$ 780,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
Each year the City funds maintenance and rehabilitation of the City’s aging water infrastructure. In fiscal years 15-16 and
16-17, these funds will be used to perform maintenance and rehabilitation of the City’s water treatment plant and
distribution system, which will be managed as separate CIP project accounts.
City of Poway - Capital Improvement Program (Water Utilities)
Clearwell Redundant Pipeline - CIP # 1757
Estimated Annual Operating Budget Impact: $0
Description
This project will address corrosion issues and will rehab mechanical system issues due to age at Alta Mira Reservoir, in
order to extend the useful life of the facility. This one-million gallon reservoir was originally constructed in 1981 and has
never undergone a full rehabilitation. The project will also include seismic evaluation.
City of Poway - Capital Improvement Program (Water Utilities)
Description
This project originally consisted of the design of a new redundant feed pipeline from the Poway water treatment plant
clearwell to the distribution system, and approximately 1,000 linear feet of 24” transmission main and approximately 1,500
linear feet of 36” piping. The scope has been revised to include design and construction of high line connections for
temporary emergency water supply in the event the clearwell pipeline is taken out of service due to damage or for
maintenance. Design of this project is complete and the project is scheduled to bid for construction in summer of 2015.
132
Water Distribution System/Treatment Plant Rehab Project - CIP # 1764
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: April 2015
Estimated Completion:April 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Water Fund (510)500,000 -500,000 - 500,000
Total Budget 500,000$ -$ 500,000$ -$ 500,000$
Estimated Annual Operating Budget Impact: $0
Arc Flash Compliance Study - CIP # 1765
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: July 2015
Estimated Completion:Feb 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Water Fund (510) - 300,000 300,000 - 300,000
Total Budget -$ 300,000$ 300,000$ -$ 300,000$
Estimated Annual Operating Budget Impact: $0
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: October 2015
Estimated Completion:June 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Water Fund (510)- 150,000 150,000 - 150,000
Total Budget -$ 150,000$ 150,000$ -$ 150,000$
Estimated Annual Operating Budget Impact: $0
Description
The results of the recently completed Water Treatment Plant and the water distribution system assessment studies were
used to prioritize necessary water system repair and maintenance into a ten year list of projects. This project addresses
needs at the Water Treatment Plant identified by the assessment study, including chlorine scrubber replacement, electrical
conduit replacement, concrete repair in the wash-water recovery vault and basin, wash-water tank upgrades, and wash-
water pump station upgrades.
City of Poway - Capital Improvement Program (Water Utilities)
City of Poway - Capital Improvement Program (Water Utilities)
Description
This study will address arc flash safety at all existing water system pump stations, and will provide recommendations to
ensure employee safety, as well as to ensure compliance with all applicable outside agency requirements.
City of Poway - Capital Improvement Program (Water Utilities)
Water Valve Replacement Project - CIP #1766
Description
This project will replace approximately 23 water valves ranging in size from 6" to 12".
133
Blue Crystal Reservoir Rehabilitation - CIP #1767
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: January 2016
Estimated Completion:April 2017
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Water Fund (510)- 425,000 425,000 - 425,000
Total Budget -$ 425,000$ 425,000$ -$ 425,000$
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: April 2016
Estimated Completion:July 2017
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Water Fund (510)- 1,000,000 1,000,000 - 1,000,000
Total Budget -$ 1,000,000$ 1,000,000$ -$ 1,000,000$
City of Poway - Capital Improvement Program (Water Utilities)
Description
Blue Crystal Reservoir was constructed in 1981 and consists of a 700,000 gallon steel tank. The condition assessment
found this facility to be in fair-to-poor condition. Significant rehabilitation is required to extend the useful life of the
reservoir. The reservoir rehabilitation scope includes: recoat tank interior, seismic evaluation and anchoring, add overflow
pipe air gap, add flexible pipe couplings, add bollards around tank inlet/outlet piping, modify ladder rail at top of tank,
repave and seal driveway pavement, replace telemetry equipment, and evaluate CP system for maintenance.
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Welton Reservoir Rehabilitation - CIP #1768
Description
Welton Reservoir is a 2.0 mg steel tank constructed in 1980. The condition assessment found this facility to be in fair-to-
poor condition. Significant rehabilitation is required to extend the useful life of the reservoir. The rehabilitation scope
includes: recoat tank exterior, recoat tank interior, seismic evaluation and anchoring, repair voids at tank footing perimeter,
epoxy injection repair of ring footing cracks, add overflow pipe air gap, add flexible pipe couplings, add bollards around
tank inlet/outlet piping, modify ladder rail at top of tank, replace electrical service entrance equipment, replace telemetry
equipment, evaluate CP system for maintenance, and replace staff gauge.
Estimated Annual Operating Budget Impact: $0
134
PS1 Electrical Equipment Replacement - CIP #1769
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: July 2015
Estimated Completion:June 2016
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Water Fund (510)- 25,000 25,000 - 25,000
Total Budget -$ 25,000$ 25,000$ -$ 25,000$
Buehler Reservoir Rehabilitation - CIP #1770
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: January 2017
Estimated Completion:April 2018
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Water Fund (510)- 1,000,000 1,000,000 - 1,000,000
Total Budget -$ 1,000,000$ 1,000,000$ -$ 1,000,000$
Estimated Annual Operating Budget Impact: $0
Description
Raw Water Pump Station No. 1 (PS-1) was constructed in 1964 with two pumps, each with a capacity of 4,200 gallons per
minute (gpm). One pump was added in 1970 and later two additional 4,200 gpm pumps were added. This project will
replace the electrical service equipment and main switch which were originally installed in 1972 and require replacement.
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
Buehler Reservoir is a 2.5 mg steel tank constructed in 1990. Cathodic protection was added in 1999 and telemetry was
replaced in 2010. The condition assessment found the facility to be in fair-to-poor condition. Significant rehabilitation is
required to extend the useful life of the reservoir. The rehabilitation scope will include: recoat exterior tank, recoat tank
interior, seismic evaluation and anchoring, add overflow pipe air gap, add flexible pipe couplings, add bollards around
tank inlet/outlet piping, modify ladder rail at top of tank, repair subgrade, repave and seal driveway, replace electrical
service entrance equipment, and replace staff gauge.
City of Poway - Capital Improvement Program (Water Utilities)
135
Sagecrest (Pomerado) Reservoir Rehabilitation - CIP #1771
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date:April 2017
Estimated Completion:July 2018
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Water Fund (510)- 480,000 480,000 - 480,000
Total Budget -$ 480,000$ 480,000$ -$ 480,000$
Estimated Annual Operating Budget Impact: $0
Poway Dam Maintenance and Security - CIP #1772
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: July 2016
Estimated Completion:August 2017
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Water Fund (510)- 380,000 380,000 -380,000
Total Budget -$ 380,000$ 380,000$ -$ 380,000
Estimated Annual Operating Budget Impact: $0
Description
Pomerado Reservoir is a 1.5 mg steel tank constructed in 1955. The interior and exterior were recoated in 1977, the
exterior was recoated and cathodic protection was added in 2000. Telemetry and electrical service were replaced in 1995
and 2010. The condition assessment found this facility to be in fair-to-good condition. Rehabilitation is required to
extend the useful life of the reservoir. The rehabilitation scope will include: recoat exterior tank, seismic evaluation and
anchoring, add protective coating on concrete footing, add flexible pipe couplings, add bollards around tank inlet/outlet
piping, modify ladder rail at top of tank, and install new drain line.
City of Poway - Capital Improvement Program (Water Utilities)
Description
This project will replace the piezometer manifold located in a vault at the toe of the dam. The current condition of
equipment is generally poor and three of the piezometers are nonfunctioning. This project will also install surveillance
equipment to monitor security of the dam. Monitoring systems are critical to the safety of the structure and must be kept in
good working condition to protect the significant investment that Poway dam represents.
City of Poway - Capital Improvement Program (Water Utilities)
136
Annual Manhole Rehabilitation - CIP # 1824
Project Manager:Michael Obermiller
Responsible Department:Public Works
Start Date: July 2015
Estimated Completion:June 2017
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Sewer Fund (520) - 300,000 300,000 - 300,000
Total Budget -$ 300,000$ 300,000$ -$ 300,000$
Estimated Annual Operating Budget Impact: $0
Annual Sewer Line Repair and Replace CIP # 1829
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Sewer Fund (520)2,030,000 -2,030,000 1,226,508 803,492
Total Budget 2,030,000$ -$ 2,030,000$ 1,226,508$ 803,492$
Estimated Annual Operating Budget Impact: $0
Martincoit Road Sewer Upsize - CIP #1833
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: July 2016
Estimated Completion:July 2017
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Sewer Fund (520) - 1,552,000 1,552,000 - 1,552,000
Sewer Imp. Fund (521) - 748,000 748,000 - 748,000
Total Budget -$ 2,300,000$ 2,300,000$ -$ 2,300,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
This project continues the City's annual manhole rehabilitation program. This rehabilitation is intended to eliminate
infiltration into the manholes and extend their useful life,and involves coating the interior of the manholes with an
impervious corrosion resistant lining.
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
This project replaces surcharging pipes along Martincoit Road, between Espola Road and Camino del Valle. The 8, 10,
and 12-inch pipelines are more than 50 percent full under existing peak dry weather conditions. The pipelines are
surcharged under existing peak wet weather conditions for both the 5-year and 25-year modeled storm events.
Approximately 1,870 feet of 8-inch diameter pipe will be replaced with 15-inch diameter pipe and 2,970 feet of 10 and 12-
inch pipeline will be replaced with 15-inch diameter pipe.
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
This project is part of an ongoing semi-annual program to maintain the City’s sewer system. Portions of the sewer system
are prioritized annually for repair, replacement, or lining. Design is underway for the fiscal year 2014/15 project, which
will include reconstruction of failing sewer in Pomerado Road at Stone Canyon Road.
137
Sewer Odor Study - CIP #0000
Project Manager:Steve Crosby
Responsible Department:Development Services
Start Date: March 2015
Estimated Completion:July 2015
Funding Source
Total Prior
Approp.
FY 2015-17
Appropriation Total Approp.
Life-to-Date
Expended May 2015
Available
Balance
Sewer Fund (520) 50,000 50,000 - 50,000
Total Budget 50,000$ -$ 50,000$ -$ 50,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
A natural phenomenon within any wastewater collection system is the production of, and the subsequent release of
odorous gases. Through analysis of odor complaints received, the City has identified six priority areas on which to focus.
These areas will be targeted for detailed testing and analysis based on the location of the odor complaints as well as the
physical characteristics of the sewers including: pipe slope, junction structures, and proximity to pressure systems. This
project will identify permanent, long term solutions for each of these six areas.
138
ADDITIONAL INFORMATION
Available at www.poway.org
Resolution Adopting City Financial Program
Chart of Expense Accounts and Definitions
Chart of Revenue Accounts and Definitions
Position Classifications