Final Budget FY 2017-2018PROPOSED COMPREHENSIVE
FINANCIAL PROGRAM for the
GENERAL FUND F Y 2017-18
CITY OF
TONY GWYNN MEMORIAL
AT LAKE POWAY
DEDICATED MAY 9, 2017
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CITY OF POWAY
CITY COUNCIL
STEVE VAUS, MAYOR
BARRY LEONARD, DEPUTY MAYOR
JIM CUNNINGHAM
DAVE GROSCH
JOHN MULLIN
The City Council also sits as:
Housing Authority
Planning Commission
Public Financing Authority
Successor Agency to the
Poway Redevelopment Agency
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CITY OF POWAY
BUDGET REVIEW COMMITTEE
PETER MURRAY, CHAIR
TORREY POWERS, VICE CHAIR
RICHARD BALL
MARC HENNEN
KEVIN OGDEN
Prepared by:
Finance Department
Peter Moote, Acting Director
Andrew White, Finance Manager
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CITY OF POWAY
DIRECTORY OF CITY OFFICIALS
CITY MANAGER
TINA WHITE
ASSISTANT CITY MANAGER
WENDY KASERMAN
CITY ATTORNEY
MORGAN FOLEY
CITY CLERK
NANCY NEUFELD
DIRECTOR OF FINANCE/TREASURER
PETER MOOTE
DIRECTOR OF HUMAN RESOURCES &
RISK MANAGEMENT
JODENE DUNPHY
DIRECTOR OF COMMUNITY SERVICES
ROBIN BETTIN
DIRECTOR OF DEVELOPMENT SERVICES
BOB MANIS
DIRECTOR OF PUBLIC WORKS
MICHAEL OBERMILLER
DIRECTOR OF SAFETY SERVICES
MARK SANCHEZ
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TABLE OF CONTENTS
City Manager's Letter of Transmittal ...................................................................................................... i
Budget Overview ........................................................................................................................................ v
Fund Balances, Source, and Uses
Statement of Fund Balances ............................................................................................................... 1-5
General Fund (100) ................................................................................................................................ 6
Economic Uncertainty Fund (101) .......................................................................................................... 7
Special Projects Fund (102) .................................................................................................................... 8
Pension Stabilization Fund (104) ............................................................................................................ 9
Stormwater Claim Fund (105) .............................................................................................................. 10
Capital Improvement Fund (106) .......................................................................................................... 11
Street Maintenance Fund (103) ............................................................................................................ 12
Streets Funds (211-226) ....................................................................................................................... 13
Drainage and Stormwater Funds (231-233) .......................................................................................... 14
Grant Funds (241-257, 282-284, 714) .................................................................................................. 15
Developer Contribution, Mitigation Funds (251-252, 258, 411, 422) .................................................. 16
Special Assessment District Funds (261 – 275) ................................................................................... 17
Other Assessment Funds (250, 280-281, 283) ...................................................................................... 18
Debt Service Funds (311-336) .............................................................................................................. 19
Water Utility Funds (510-511).............................................................................................................. 20
Sewer Utility Funds (520-521) ............................................................................................................. 21
Capital Replacement Funds (611, 617) ................................................................................................ 22
Trust Funds (254, 711-782) .................................................................................................................. 23
City Housing Funds (416-417, 429) ..................................................................................................... 24
Bond/Loan Interest and Redemption ......................................................................................................... 25
Transfers by Fund Group ..................................................................................................................... 26-27
Interfund Loans .......................................................................................................................................... 28
Revenues by Fund .............................................................................................................................. 29-32
Operating Expenditures
Operating Expenditures/Budget by by Fund ....................................................................................... 33-40
Department Operating Budgets
Legislative and Administrative. ...................................................................................................... 41-48
Department of Administrative Services .......................................................................................... 49-60
Department of Community Services ............................................................................................... 61-72
Department of Development Services ............................................................................................ 73-86
Department of Public Works ........................................................................................................ 87-104
Department of Safety Services.................................................................................................... 105-112
Capital Improvement Program .................................................................................................... 113-138
Additional Information ......................................................................................................................... 139
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STEVE VAUS, Mayor
BARRY LEONARD, Deputy Mayor
JIM CUNNINGHAM, Councilmember
DAVE GROSCH, Councilmember
JOHN MULLIN, Councilmember
CITY OF POWAY
City Hall Located at 13325 Civic Center Drive
Mailing Address: P.O. Box 789, Poway, California 92074-0789
www.poway.org
May 31, 2017
Honorable Mayor, Members of the City Council and residents:
I am pleased to present the City of Poway’s proposed Fiscal Year 2017-18 budget. This letter
shares the framework in which the budget was developed, and highlights our work plan for the
year.
While the national economy has recovered from the Great Recession, the growth rate has lagged
the historic average. There are a few factors contributing to this lag in growth – consumption and
the impact of government expenditures. This is because state and local governments faced
budget constraints with the Great Recession and ended up slashing expenditures. Economists
predict that the national economy will grow, but slowly. Inflation is expected to rise gradually. A
recession – sooner rather than later – or a stock market correction remains a risk to the outlook.
Housing constraints in California could also limit future growth. In addition, significant policy
changes in the U.S. or in foreign countries, such as to international trade or immigration, could
lead to disruptions in the economy.
The local economy is also expected to grow slowly. Poway’s economy is stable. Property taxes
are projected to increase in the next fiscal year by nearly three percent and sales taxes by 2.5
percent. And, while existing businesses continue to invest in Poway, we also see new businesses
enter the City. Ross Dress for Less opened a 22,000-square foot store in October 2016. The
King’s Craft Coffee shop opened on Espola Road in September 2016. The shop is owned by a
family with strong roots to Poway that also gives back to the community’s youth and youth sports.
The City also saw Which Wich, Yogurtland, Everbowl, and GreensPlease set up shop. Poway
businesses continue to invest in Poway. Two companies, Grace Digital and Ickler Electric stayed
in town by moving to larger facilities. Building permits were issued for the construction of more
than 105,000 square feet of new industrial space in the South Poway Business Park; one permit
was for the construction of an 86,790-square foot industrial building. In addition to building permits
for new industrial space, permits were also issued for several tenant improvements within existing
industrial buildings in the South Poway Business Park. These are all signs of a stable business
and tax base.
Poway was somewhat insulated from the significant drop in home prices during the economic
downturn. Consequently, we did not experience a significant decline in property tax revenue which
means that we are not now experiencing significant gains. Property tax has been a solid revenue
source; however, experts predict that higher interest rates and affordability issues will limit housing
prices for the foreseeable future.
i
Budget Transmittal Letter
Fiscal Year 2017-18
Page 2
Even though the City is projecting modest revenue growth in Fiscal Year 2017-18, we also see
revenue growth being outpaced by a significant increase in the cost of contract law enforcement
services as well as projected pension payment increases. The next five-year contract for law
enforcement services includes cost increases ranging from 6% to 4.5% for each of the five years.
These cost increases outpace revenue growth. As for pension costs, using rate projections
provided by CalPERS, staff projects that the City’s pension costs could increase by as much as
$3.7 million in FY 22-23. These increases are attributed to CalPERS lowering its discount rate as
well as changes in actuarial assumptions by CalPERS.
For many years, the City’s annual budget surpluses helped build substantial reserves. These
reserves continued to grow, even during the Great Recession, because the City cut spending and
staffing rather than dipping into reserves. At its peak, General Fund reserves totaled more than
80 percent of annual General Fund expenses. Recognizing our unique position, the City
conducted a Risk-Based Reserve Analysis. The analysis assessed the City’s risk and suggested
a 45 percent reserve to comfortably address unforeseen emergencies and revenue and
expenditure volatility. The resulting policy established guidelines for maintaining adequate and
appropriate fund balances. This year’s budget reflects an additional contribution to Reserves to
maintain reserves at 45 percent of the operating budget.
One noteworthy change you will see in this year’s budget is the elimination of the Administrative
Services Department, which has been reorganized into two separate departments: Finance and
Human Resources/Risk. This organizational change will allow us to secure top talent to lead each
of these very important areas, making the organization stronger and more agile.
This year’s budget also maintains the City’s long-standing commitment to street maintenance. As
of the writing of this budget transmittal letter, the City is expecting additional revenue designated
for street maintenance resulting from a recently-approved gas tax hike by the Governor. However,
there is also a movement underfoot to repeal this gas tax through an initiative process aimed at
putting it on the November 2018 ballot. So, this additional revenue is at risk beyond FY 2017-18.
The budget also reflects significant expenditures related to state mandates that are beyond our
control. These mandates come without funding and, without a dedicated funding source, become
a burden on the General Fund. This includes the mandate to prepare a Salt and Nutrient
Management Plan for the use of recycled water in the Business Park, mandatory storm water
inspections for industrial and commercial uses, and new Storm Water Permit regulations
pertaining to trash capture at storm drain inlets.
The Fiscal Year 2017-18 budget also reflects significant items on Department work plans. We will
be embarking on a major project to replace the City’s Enterprise Resource Planning (financial)
system, making improvements to the City’s on-line payment services for water/sewer bills, and
upgrading the technology in the City Council Chambers to improve reliability and enhance EOC
functionality. The budget also reflects anticipated electricity cost savings from the installation of
two major photovoltaic projects at the Poway Performing Arts Center and at Fire Station 3. These
projects are currently being designed with construction scheduled to begin in 2017.
The City continues to invest in its infrastructure which is evidenced by a robust Capital
Improvement Program (CIP). Notwithstanding the breadth of the program, the emphasis will be
on the Espola Road Safety Improvements project, which includes undergrounding utilities. This
ii
Budget Transmittal Letter
Fiscal Year 2017-18
Page 3
project is in final design stage, and staff is working to secure the necessary easements for
construction and improvements. Other important infrastructure investments funded in the
proposed budget include water reservoir rehabilitation work, a substantial investment in the City’s
aquatics facility, playground renovations, and upsizing of the sewer line in Martincoit Road. In
addition to the CIP, the City conducted a comprehensive Facilities Maintenance Assessment last
year. This Assessment helped inform a systematic, prioritized plan to maintain and rehabilitate
City facilities over a ten-year period. These costs are reflected in the proposed budget.
I appreciate the City Council’s support and the continued hard work of our employees. I would
especially like to thank Assistant City Manager Wendy Kaserman, Finance Director Peter Moote,
Finance Manager Andrew White, Department Directors and their budget managers, and the
Budget Review Committee for their long hours and dedication.
Sincerely,
Tina M. White
City Manager
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v
Click on throughout the Budget for more information and detail
BUDGET OVERVIEW
The City’s operating budget is approximately $82 million for Fiscal Year 2017‐18
biennium (July‐June). The operating budget covers the day‐to‐day costs of providing
services for police and fire protection, parks and recreation services, streets, and water,
sewer, drainage and stormwater utilities.
The City uses a fund accounting system, which segregates revenues and expenditures by
specific activity. Under this system, the funding source determines how the money can
be spent. The General Fund is the City’s principal funding source for fire protection, law
enforcement, parks and recreation, planning and engineering and other operations that
are not paid by dedicated or restricted sources. Enterprise Funds are used to separately
account for operations that are self‐supporting. For these funds, costs are fully
recovered from user charges, which may only be used to support that particular service,
such as water or sewer. Special Revenue Funds are used to account for activities paid
for by dedicated revenue sources with specific limitations, such as gas tax, which must
be spent on street maintenance. Finally, other funds used by the City include Trust
Funds, Reserve Funds, and Internal Service Funds. A description of each fund type is
provided in the budget’s fund activity schedules (pages 1‐20) which show each fund’s
fiscal year beginning balance, projected revenues, budgeted expenditures, transfers to
other funds, and projected year‐end balance.
The General Fund makes up just over half of the overall operating budget, or; $42.8
million. Operating costs for fire protection and law enforcement together make up over
half of all General Fund expenditures. An additional $2.6 million in non‐departmental
expenditures is used for debt service, capital facilities, and other costs.
*Includes Park Maintenance from Public Works department
FY 2017‐18
General
Fund Uses
vi
Understanding the Budget
The operating budget is
broken down into six
departments:
Legislative and
Administrative
Finance
Community Services
Development Services
Public Works
Safety Services
Human Resources and Risk
Management
Departments are further broken
down into divisions, such as Fire
Suppression, or Park & Landscape
Maintenance, and finally, by line‐
item, such as Gas & Electricity.
For each department and its
respective divisions, the budget
reports proposed expenditures
for FY 2017‐18, prior years’
estimated or actual expenditures,
and the goals and objectives for
the new fiscal year.
vii
City Staffing
For fiscal year 2017‐18, the budget authorizes 215 full‐time and 36.58* part‐time positions to
staff the City. The department operating budget pages show the positions assigned to each
division. Salary and benefit costs account for roughly half of General Fund operating
expenditures, not including contract costs for law enforcement provided by the San Diego
County Sheriff’s Department. The City's employee classifications and salary ranges for each
are shown in the Position Classifications schedule.
2017‐2018
Proposed
Department Full‐Time Part‐Time*
Legislative and Administrative 8 .96
Finance 17 .25
Community Services 20 30.03
Development Services 25 .5
Public Works 82 4.84
Safety Services 58 ‐
Human Resources and Risk Management 5 ‐
Grand Total 215 36.58
*Figures represent full‐time equivalent based on 2,080 hours/year
Revenues and Other Sources for Operations
Appendices
The General Fund gets its
money for operations
primarily from sales tax,
property tax, and fees.
For fiscal year 2017‐18,
total General Fund
sources are projected at
$45.5 million. About 74%
of General Fund revenues
are from sales tax,
property tax. The City
receives 1¢ of the 7.75¢
sales tax for every dollar
spent in Poway. Most of
the remainder goes to the
State and County.
viii
About 20.4% of property taxes collected by the County Assessor are allocated to the City,
or roughly $840 on a home valued at $400,000. The remainder of property taxes goes to
schools, the County, and special districts.
Utilities
City provided water and sewer services are supported entirely by customer’s bills. Rates
support necessary operational expenditures, the purchase and treatment of raw water,
and capital improvements to ensure a safe and reliable system of plant, pipes, pump
stations, and reservoirs. The budget and financial activity for each utility service is
segregated into individual funds. Any unspent budget from a utility’s annual operations
is placed in reserve and is used for capital projects and to moderate future rate
increases.
The cost of the planned reinvestment in the City’s aging water system is anticipated to
average $1.8 million each year over the next ten years.
Water Utilities
2017‐18
Total Sources
$25.3 Million
Operating & Capital
Expenditures
$24.2 Million
ix
Similarly, charges for sewer service are used to support system operation, maintenance,
and rehabilitation. In anticipation of higher operating costs resulting from the upgrade
of the San Diego region’s sewer treatment and disposal system, use of available sewer
fund reserves are incorporated in the sewer operations financial program to ensure
continued reliable service to our customers, and to moderate any necessary sewer rate
increases over the next few years.
The cost of the planned reinvestment in the City’s aging sewer system is anticipated to
average $1.5 million over the next four years.
Capital Improvements
In addition to funding day‐to‐day operations, the budget provides money for capital
projects, or investments in the City’s infrastructure such as streets and parks. Unlike the
operating budget which covers expenditures year‐by‐year, the capital improvement
program (CIP) spans multiple‐years. In total, there are over 50 active and proposed
projects under the CIP, using $34 million from various sources.
Sources
$8.6 Million
Operating & Capital
Expenditures
$8.4 Million*
Sewer Utilities
2017‐18
x
More Information is Available
Under direction of the City Manager, the Finance Department prepares the City’s
budget document. In addition to the published document, other budget resources are
available on the City’s website. The City’s budget is reviewed by the Budget Review
Committee (Committee), whose members are appointed by the City Council. The
Committee also prepares recommendations for consideration by the City Council when
the budget is adopted at a public hearing each June. The Committee’s
recommendations are available for review on the City’s website with the budget
document. Questions about the budget may be directed via email to the Finance
Department at finance@poway.org
Fund Balances, Sources & Uses 1
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2
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+-- +/- -+/-EstimatedCapitalEstimatedBeginningProjects/ Loans/ InterestEndingFund BalanceProgram Transfers and Bond Net Fund Fund BalanceFund7/1/2017 Revenues Operations Costs In(Out) Redemption Activity 06/30/2018General Fund325,914 44,767,450 42,778,258 173,500 (977,230) - 838,462 1,164,376 Capital Improvement Fund6,466,403 - - 850,000 (147,290) - (997,290) 5,469,113 Revenue Volatiliy Reserve Fund4,174,232 - - - 148,760 - 148,760 4,322,992 Expenditure Volatility Reserve Fund2,087,116 - - - 74,380 - 74,380 2,161,496 Extreme Event Reserve Fund12,522,696 - - - 446,290 - 446,290 12,968,986 Streets Funds1,403,143 3,096,290 3,250,437 200,000 - - (354,147) 1,048,996 Drainage & Stormwater Funds1,014,403 1,308,480 708,647 300,000 67,210 - 367,043 1,381,446 Grant Funds (1)1,121,513 434,850 5,000 166,760 (100,000) - 163,090 1,284,603 Developer Contribution/Mitigation Funds2,969,796 118,610 - - - - 118,610 3,088,406 Special Assessment Districts7,841,002 2,368,110 2,989,451 250,000 375,650 - (495,691) 7,345,311 Other Assessment Funds807,646 997,000 - 250,000 (633,000) 154,340 (40,340) 767,306 Debt Service Funds65,749 285,740 - - 1,367,680 1,646,450 6,970 72,719 Water Utility Funds665,221 25,219,820 21,213,380 2,445,000 (595,340) - 966,100 1,631,321 Sewer Utility Funds10,600,528 8,539,060 7,002,191 1,300,000 (98,070) - 138,799 10,739,327 Capital Replacement Funds11,529,643 3,338,590 3,704,097 2,400,690 696,730 - (2,069,467) 9,460,176 Trust Funds1,559,813 30,970 - 10,000 (2,380) - 18,590 1,578,403 City Housing Funds1,291,717 111,120 - 30,000 46,200 - 127,320 1,419,037 (1) These expenditures are directly charged to these funds and are not included in the Budget by Fund allocation.Total66,446,536 90,616,090 81,651,461 8,375,950 669,590 1,800,790 (542,521) 65,904,015 STATEMENT OF FUND BALANCES 3
4
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GENERAL FUND
Activity Detail Fund 100
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 17,687,970 22,101,289 25,245,034 1,348,281 1,348,281 325,914
REVENUES
Taxes & Franchises
Sales Tax 12,047,687 12,520,103 13,172,467 13,313,720 13,313,720 13,646,560
Property Tax 18,301,031 17,570,316 18,877,037 18,717,430 19,392,313 20,024,830
Franchise Fees, TOT 2,829,913 2,438,424 2,390,983 2,351,220 2,226,159 2,893,500
Fees, Permits & Services 5,351,490 5,420,343 6,133,134 5,297,440 5,829,973 5,667,250
Use of Property, Grants, Other 3,463,697 3,606,340 3,497,453 3,210,100 3,620,309 2,535,310
Sale Of Bonds - -
Total General Fund Revenues 41,993,818 41,555,526 44,071,074 42,889,910 44,382,474 44,767,450
TOTAL FUNDS AVAILABLE 59,681,788 63,656,815 69,316,108 44,238,191 45,730,755 45,093,364
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 827,424 1,028,998 1,108,910 1,249,374 1,201,056 1,047,034
Finance 1,933,784 2,145,950 877,361 1,137,618 1,091,516 1,583,798
Human Resources n/a n/a 1,442,476 1,348,480 1,350,000 1,117,580
Community Services 4,912,545 5,218,634 5,590,994 5,837,640 5,887,195 5,889,860
Development Services 3,817,727 3,784,950 3,980,062 4,156,510 4,542,493 4,496,400
Public Works 4,069,404 4,087,210 4,516,395 4,950,778 4,865,362 5,577,625
Safety Services 20,303,104 21,178,807 21,745,122 23,061,920 22,901,835 23,517,640
Allowance for Oper. Bgt. Savings - - - (196,100) - (451,679)
Total Operating Expenses 35,863,988 37,444,549 39,261,320 41,546,220 41,839,457 42,778,258
Capital Projects (13,316) 124,694 10,734,416 1,070,000 1,185,846 21,000
Program Expenses 246,769 259,500 2,175,852 - - 152,500
Total Programs/Capital Projects 233,453 384,194 12,910,268 1,070,000 1,185,846 173,500
TOTAL EXPENDITURES 36,097,441 37,828,743 52,171,588 42,616,220 43,025,303 42,951,758
TRANSFERS/LOANS
Water Fund Loan - - (401,250) - (537,640) 401,250
Street Loan Repayment - - - - - -
Park Fund Loan Repayment - - - - - -
Transfer to Reserve Funds - - (18,017,862) (766,183) (766,183) (669,430)
All Other Transfers In/(Out)(1,485,747) (603,475) 2,536,279 (1,216,650) (1,075,715) (709,050)
Encumbrance Roll Forward - - - - - -
Other Fund Balance Activity 2,689 20,437 86,594 - - -
TOTAL TRANSFERS/LOANS (1,483,058) (583,038) (15,796,239) (1,982,833) (2,379,538) (977,230)
NET FUND ACTIVITY 4,413,319 3,143,745 (23,896,753) (1,709,143) (1,022,367) 838,462
ENDING FUND BALANCE 22,101,289 25,245,034 1,348,281 (360,862) 325,914 1,164,376
The General Fund is the City’s principal source for fire protection, law enforcement, parks and recreation, planning and
engineering and other operations that are not funded by dedicated or restricted sources. The primary source of revenues
for the General Fund are property taxes, sales tax, and fees for services.
5
CAPITAL IMPROVEMENT FUND
Activity Detail - Fund 106
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - - 6,361,927 6,361,927 6,466,403
REVENUES - - - - - -
TOTAL FUNDS AVAILABLE 0 0 0 6,361,927 6,361,927 6,466,403
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - - - - - -
Capital Projects 951,972 - 450,000 - 210,000 850,000
Program Expenses - - - - - -
Total Programs/Capital Projects 951,972 - 450,000 - 210,000 850,000
TOTAL EXPENDITURES 951,972 0 450,000 0 210,000 850,000
TRANSFERS In/(Out) 951,972 - 6,811,927 560,000 314,476 (147,290)
LOANS (In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 951,972 0 6,811,927 560,000 314,476 (147,290)
NET FUND ACTIVITY 0 0 6,361,927 560,000 104,476 (997,290)
ENDING FUND BALANCE - - 6,361,927 6,921,927 6,466,403 5,469,113
This fund was created by a transfer from the General Fund to establish a funding source for various
community reinvestment Capital Improvement Projects. The original source of funds was a distribution
from the Redevelopment Property Tax Trust Fund, associated with dissolution of the Redevelopment
Agency. Allocating these funds for community reinvestment purposes is intended to mitigate in part the
loss of Redevelopment as a financing tool for the City's Capital Improvement Program.
6
REVENUE VOLATILITY FUND
Activity Detail - Fund 110
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - - 4,003,969 4,003,969 4,174,232
REVENUES - - - - - -
TOTAL FUNDS AVAILABLE 0 0 0 4,003,969 4,003,969 4,174,232
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Program Expenses - - - - - -
Total Programs/Capital Projects - - - - - -
TOTAL EXPENDITURES 000000
TRANSFERS In/(Out) - - 4,003,969 170,263 170,263 148,760
LOANS In/(Out) - - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 0 0 4,003,969 170,263 170,263 148,760
NET FUND ACTIVITY 0 0 4,003,969 170,263 170,263 148,760
ENDING FUND BALANCE - - 4,003,969 4,174,232 4,174,232 4,322,992
This fund was created by transfers from the General Fund. It will be drawn upon as necessary to help
mitigate actions by the State, possible reductions in State funding, or unforeseen effects of the economy.
7
EXPENDITURE VOLATILITY FUND
Activity Detail - Fund 111
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - - 2,001,985 2,001,985 2,087,116
REVENUES - - - - - -
TOTAL FUNDS AVAILABLE 0 0 0 2,001,985 2,001,985 2,087,116
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Program Expenses - - - - - -
Total Programs/Capital Projects - - - - - -
TOTAL EXPENDITURES 000000
TRANSFERS In/(Out) - - 2,001,985 85,131 85,131 74,380
LOANS In/(Out) - - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 0 0 2,001,985 85,131 85,131 74,380
NET FUND ACTIVITY 0 0 2,001,985 85,131 85,131 74,380
ENDING FUND BALANCE - - 2,001,985 2,087,116 2,087,116 2,161,496
This fund was created by transfers from the General Fund. It will be drawn upon as necessary to address
major, unanticiapted non-emergency expenditures.
8
EXTREME EVENTS FUND
Activity Detail - Fund 112
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - - 12,011,908 12,011,908 12,522,696
REVENUES - - - - - -
TOTAL FUNDS AVAILABLE 0 0 0 12,011,908 12,011,908 12,522,696
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Program Expenses - - - - - -
Total Programs/Capital Projects - - - - - -
TOTAL EXPENDITURES 000000
TRANSFERS In/(Out) - - 12,011,908 510,788 510,788 446,290
LOANS In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 0 0 12,011,908 510,788 510,788 446,290
NET FUND ACTIVITY 0 0 12,011,908 510,788 510,788 446,290
ENDING FUND BALANCE - - 12,011,908 12,522,696 12,522,696 12,968,986
This fund was created by transfers from the General Fund. It will be drawn upon as necessary to extreme
events, including natural disasters. Initial expentiures from this fund may be subject to State (OES) or
Federal (FEMA) reimbursement.
9
STREETS FUNDS
Activity Detail - Funds 211-226
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 1,869,896 2,648,488 2,403,884 2,241,899 2,241,899 1,403,143
REVENUES 3,853,739 2,518,478 2,718,207 2,883,060 2,778,536 3,096,290
TOTAL FUNDS AVAILABLE 5,723,635 5,166,966 5,122,091 5,124,959 5,020,435 4,499,433
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services 7,500 7,500 6,000 7,500 7,500 7,500
Public Works 2,455,259 2,481,208 2,585,222 3,376,575 3,424,792 3,242,937
Safety Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 2,462,759 2,488,708 2,591,222 3,384,075 3,432,292 3,250,437
Capital Projects 601,722 282,582 297,800 200,000 185,000 200,000
Program Expenses - - - - - -
Total Programs/Capital Projects 601,722 282,582 297,800 200,000 185,000 200,000
TOTAL EXPENDITURES 3,064,481 2,771,290 2,889,022 3,584,075 3,617,292 3,450,437
TRANSFERS In/(Out) - - - - - -
RDA LOANS In/(Out) - - - - - -
LOANS - - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY (10,666) 8,208 8,830 - - -
TOTAL OTHER SOURCES/USES (10,666)8,208 8,830000
NET FUND ACTIVITY 778,592 (244,604)(161,985)(701,015)(838,756)(354,147)
ENDING FUND BALANCE 2,648,488 2,403,884 2,241,899 1,540,884 1,403,143 1,048,996
These funds are used to finance the construction, repair and maintenance of City streets, to construct
street projects financed by developer's fees, and to account for special sales taxes to be used for street and
highway projects approved by the regional transportation group. Financial Activity in this fund group
also includes proceeds from AB 2928, and State measure 1B bonds for traffic reduction and safety.
10
DRAINAGE AND STORMWATER FUNDS
Activity Detail - Funds 231-233
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 288,858 646,166 992,436 1,478,337 1,478,337 1,014,403
REVENUES 1,065,789 1,107,003 1,221,772 1,135,240 1,292,069 1,308,480
TOTAL FUNDS AVAILABLE 1,354,647 1,753,169 2,214,208 2,613,577 2,770,406 2,322,883
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 13,929 21,330 12,883 20,887 20,124 18,978
Finance Department 33,485 45,047 36,779 46,318 46,532 27,531
Human Resources Department - - - - - 27,564
Community Services - - - - - -
Development Services 40,297 36,728 15,670 35,765 42,586 43,310
Public Works 566,332 525,417 639,708 594,682 618,131 591,264
Safety Services - - - - - -
Allowance for Oper. Bgt. Savings - - - - - -
Total Operating Expenses 654,043 628,522 705,040 697,652 727,373 708,647
Capital Projects 50,000 200,000 100,000 380,000 1,091,000 300,000
Program Expenditures - - - - - -
Total Programs/Capital Projects 50,000 200,000 100,000 380,000 1,091,000 300,000
TOTAL EXPENDITURES 704,043 828,522 805,040 1,077,652 1,818,373 1,008,647
TRANSFERS In/(Out)- - - - - 4,700
RDA LOANS In/(Out)- 64,472 62,234 63,810 62,370 62,510
STREET FUND LOANS (In/Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY (4,438) 3,317 6,935 - - -
TOTAL OTHER SOURCES/USES (4,438) 67,789 69,169 63,810 62,370 67,210
NET FUND ACTIVITY 357,308 346,270 485,901 121,398 (463,934) 367,043
ENDING FUND BALANCE 646,166 992,436 1,478,337 1,599,735 1,014,403 1,381,446
These funds are used to finance drainage maintenance activities, construction of flood control and drainage
improvements, and for stormwater program activities. The primary sources of revenue are from property tax
assessments and development impact fees.
11
GRANT FUNDS
Activity Detail - Funds 241-257, 282-284, 714
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 498,773 469,511 657,979 924,438 924,438 1,121,513
REVENUES 517,613 559,872 605,805 439,070 586,623 434,850
TOTAL FUNDS AVAILABLE 1,016,386 1,029,383 1,263,784 1,363,508 1,511,061 1,556,363
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services 11,074 6,342 1,895 9,000 2,000 5,000
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 11,074 6,342 1,895 9,000 2,000 5,000
Capital Projects 299,285 158,837 65,348 50,030 137,022 45,584
Program Expenses 136,516 106,225 157,485 116,731 150,526 121,176
Total Programs/Capital Projects 435,801 265,062 222,833 166,761 287,548 166,760
TOTAL EXPENDITURES 446,875 271,404 224,728 175,761 289,548 171,760
TRANSFERS In/(Out) (100,000) (100,000) (114,618) (100,000) (100,000) (100,000)
LOANS In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
GRANTS OUTSTANDING - - - - - -
COMMITTED CAPITAL PROJECTS - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (100,000)(100,000)(114,618)(100,000)(100,000)(100,000)
NET FUND ACTIVITY (29,262)188,468 266,459 163,309 197,075 163,090
ENDING FUND BALANCE 469,511 657,979 924,438 1,087,747 1,121,513 1,284,603
These funds are used to account for various grants that are received by the City. Grant programs available
to the City include Federal Community Development Block Grants (CDBG), and various State grant
programs for transportation improvements, recycling, law enforcement, and traffic safety.
12
DEVELOPER CONTRIBUTION/MITIGATION FUNDS
Activity Detail - Funds 251-252, 258, 411, 422
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 2,598,954 2,649,562 2,795,415 2,769,121 2,769,121 2,969,796
REVENUES 100,608 174,253 182,106 110,310 207,375 118,610
TOTAL FUNDS AVAILABLE 2,699,562 2,823,815 2,977,521 2,879,431 2,976,496 3,088,406
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - - 88,400 - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - - 88,400 - - -
Capital Projects 50,000 28,400 120,000 - 6,700 -
Program Expenses - - - - - -
Total Programs/Capital Projects 50,000 28,400 120,000 - 6,700 -
TOTAL EXPENDITURES 50,000 28,400 208,400 0 6,700 0
TRANSFERS In/(Out) - - - - - -
LOANS In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 000000
NET FUND ACTIVITY 50,608 145,853 (26,294)110,310 200,675 118,610
ENDING FUND BALANCE 2,649,562 2,795,415 2,769,121 2,879,431 2,969,796 3,088,406
These funds are used for acquisition and preservation of habitat financed by developer's fees, for financing
public improvements or services that benefit the properties against which the assessments are levied, and
to support fire suppression operations.
13
SPECIAL ASSESSMENT DISTRICT FUNDS
Activity Detail - Funds 261-275
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 7,055,088 7,290,908 7,663,480 8,122,171 8,122,171 7,841,002
REVENUES 2,320,930 2,352,988 2,394,456 2,341,780 2,406,852 2,368,110
TOTAL FUNDS AVAILABLE 9,376,018 9,643,896 10,057,936 10,463,951 10,529,023 10,209,112
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services 49,022 51,424 51,242 61,092 58,957 47,146
Finance Department 94,320 89,912 100,702 107,267 107,302 58,924
Human Resources Department - - - - - 36,826
Community Services - - - - - -
Development Services - - - - - -
Public Works 2,267,314 2,197,850 2,149,664 2,814,258 2,890,120 2,842,108
Safety Services - - - - - 4,447
Allowance for Oper. Bgt. Savings - - - - - -
Total Operating Expenses 2,410,656 2,339,186 2,301,608 2,982,617 3,056,379 2,989,451
Capital Projects - - - - - 250,000
Program Expenditures - - - - - -
Total Programs/Capital Projects - - - - - 250,000
TOTAL EXPENDITURES 2,410,656 2,339,186 2,301,608 2,982,617 3,056,379 3,239,451
TRANSFERS In/(Out) 324,901 355,916 363,078 368,380 368,358 375,650
LOANS In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY 646 2,854 2,765 - - -
TOTAL OTHER SOURCES/USES 325,547 358,770 365,843 368,380 368,358 375,650
NET FUND ACTIVITY 235,821 372,572 458,691 (272,457)(281,169)(495,691)
ENDING FUND BALANCE 7,290,908 7,663,480 8,122,171 7,849,714 7,841,002 7,345,311
These funds are used to finance services and improvements that benefit the properties against which the
assessments are levied. Individual funds are used to account for the City's nine landscape maintenance
districts, and the lighting district (two zones).
14
OTHER ASSESSMENT FUNDS
Activity Detail - Funds 250, 280-281, 283
2013-14 2014-15 2015-16 2014-15 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 162,799 393,275 582,891 735,046 735,046 807,646
REVENUES 993,706 992,198 998,109 994,160 997,617 997,000
TOTAL FUNDS AVAILABLE 1,156,505 1,385,473 1,581,000 1,729,206 1,732,663 1,804,646
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services 130,721 120,647 114,526 - 67,960 -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 130,721 120,647 114,526 - 67,960 -
Capital Projects - - - - - -
Program Expenses - 50,000 100,000 150,000 150,000 250,000
Total Programs/Capital Projects - 50,000 100,000 150,000 150,000 250,000
TOTAL EXPENDITURES 130,721 170,647 214,526 150,000 217,960 250,000
TRANSFERS In/(Out) (632,509) (631,935) (631,428) (632,000) (632,000) (633,000)
LOANS In/(Out)- - - 60,850 79,280 -
ENCUMB. ROLL FORWARD - - - - - -
DEBT SERVICE - - - (197,350) (154,337) (154,340)
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (632,509)(631,935)(631,428)(768,500)(707,057)(787,340)
NET FUND ACTIVITY 230,476 189,616 152,155 75,660 72,600 (40,340)
ENDING FUND BALANCE 393,275 582,891 735,046 810,706 807,646 767,306
These funds are used to account for specific services supported by assessments and fees, including Fire
Protection assessments, which are transferred to the General Fund for fire suppression and emergency
operations, the 800 MHz regional emergency communications system, and the Household Hazardous Waste
program, funded from fees on waste collection bills.
15
DEBT SERVICE FUNDS
Activity Detail - Funds 311 - 336
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 5,033,565 4,436,732 840,754 185,121 185,121 65,749
REVENUES 3,706,614 487,590 302,658 286,310 286,746 285,740
TOTAL FUNDS AVAILABLE 8,740,179 4,924,322 1,143,412 471,431 471,867 351,489
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Program Expenses - - - - - -
Total Programs/Capital Projects - - - - - -
TOTAL EXPENDITURES 000000
TRANSFERS In/(Out)471,475 485,313 489,941 1,369,600 800,582 1,367,680
LOANS In/(Out)(170,000) (170,000) (200,000) - - -
ENCUMB. ROLL FORWARD - - - - - -
DEBT SERVICE/REFUNDS (4,623,136) (4,621,311) (2,869,992) (1,739,280) (1,288,676) (1,646,450)
OTHER FUND BALANCE ACTIVITY 18,214 222,430 1,621,760 82,795 81,976 -
TOTAL OTHER SOURCES/USES (4,303,447) (4,083,568) (958,291) (286,885) (406,118) (278,770)
NET FUND ACTIVITY (596,833) (3,595,978) (655,633) (575) (119,372) 6,970
ENDING FUND BALANCE 4,436,732 840,754 185,121 184,546 65,749 72,719
These funds record the revenues and expenditures associated with the financing of the City's general debt, Community
Facilities Districts, the High Valley Road Project, and the Old Coach Waterline Project bonds.
16
WATER UTILITY FUNDS
Activity Detail - Funds 510-512
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 4,871,209 4,672,359 3,320,588 602,723 602,723 665,221
REVENUES 23,461,628 21,081,757 19,222,312 27,000,120 23,463,558 25,219,820
TOTAL FUNDS AVAILABLE 28,332,837 25,754,116 22,542,900 27,602,843 24,066,281 25,885,041
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 575,919 668,242 680,780 774,832 747,834 572,568
Finance Department 1,163,644 1,338,035 1,361,916 1,486,331 1,439,113 1,004,351
Human Resources Department - - - - - 384,202
Community Services - - - - - -
Development Services 170,951 216,184 295,352 192,132 239,795 284,344
Public Works 19,781,391 18,585,778 17,456,857 21,991,260 19,428,353 19,266,485
Safety Services - - - - - -
Allowance for Oper Bgt Savings - - - (51,460) - (298,570)
Total Operating Expenses 21,691,905 20,808,239 19,794,905 24,393,095 21,855,095 21,213,380
Capital Projects 848,118 1,000,000 2,124,176 1,860,000 1,860,000 2,445,000
Program Expenses - - 117,704 - - -
Total Programs/Capital Projects 848,118 1,000,000 2,241,880 1,860,000 1,860,000 2,445,000
TOTAL EXPENDITURES 22,540,023 21,808,239 22,036,785 26,253,095 23,715,095 23,658,380
TRANSFERS In/(Out) (280,507) (305,642) (317,532) (307,530) (307,668) (278,340)
RDA/OTHER LOANS In/(Out) - 87,034 83,878 87,070 84,063 84,250
GENERAL FUND LOAN - - 401,250 - 537,640 (401,250)
DEBT SERVICE (273,414) (275,054) (274,643) - - -
OTHER FUND BAL. ACTIVITY (566,534) (131,627) 203,655 - - -
TOTAL OTHER SOURCES/USES (1,120,455)(625,289)96,608 (220,460)314,035 (595,340)
NET FUND ACTIVITY (198,850)(1,351,771)(2,717,865)526,565 62,498 966,100
ENDING FUND BALANCE 4,672,359 3,320,588 602,723 1,129,288 665,221 1,631,321
Water Utility funds include the Water Utility Operating Fund, an enterprise fund that is self-supported by
fees paid by users, and the Water Utilities Improvement Fund, which is used to account for development fees
collected to fund improvements that increase the system's capacity.
17
SEWER UTILITY FUNDS
Activity Detail - Funds 520-521
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 15,213,777 14,246,928 14,362,988 14,362,988 11,811,274 10,600,528
REVENUES 7,544,053 8,389,988 8,649,693 8,671,950 9,046,942 8,539,060
TOTAL FUNDS AVAILABLE 22,757,830 22,636,916 23,012,681 23,034,938 20,858,216 19,139,588
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 372,460 360,239 339,378 443,827 428,329 314,593
Finance Department 780,580 853,076 782,538 950,669 904,619 698,194
Human Resources Department - - - - - 179,587
Community Services - - - - - -
Development Services 161,189 137,573 101,894 242,036 301,053 222,935
Public Works 6,703,965 6,973,639 6,317,712 7,191,102 6,147,980 5,640,882
Safety Services - - - - - -
Allowance for Oper. Bgt. Savings - - - (28,320) - (54,000)
Total Operating Expenses 8,018,194 8,324,527 7,541,522 8,799,314 7,781,981 7,002,191
Capital Projects 500,000 - 300,000 2,300,000 2,350,000 1,300,000
Program Expenses - - - - - -
Total Programs/Capital Projects 500,000 - 300,000 2,300,000 2,350,000 1,300,000
TOTAL EXPENDITURES 8,518,194 8,324,527 7,841,522 11,099,314 10,131,981 8,302,191
TRANSFERS In/(Out)(161,218) (158,917) (150,059) (163,650) (163,650) (136,100)
RDA LOANS In/(Out)- 39,278 37,860 39,300 37,943 38,030
CFD #88-1/STREET LOANS In/(Out)170,000 170,000 200,000 - - -
ENCUMB. ROLL FORWARD - - - - - -
DEBT SERVICE - - - - - -
OTHER FUND BAL. ACTIVITY (1,490) 238 (6,594) - - -
TOTAL OTHER SOURCES/USES 7,292 50,599 81,207 (124,350) (125,707) (98,070)
NET FUND ACTIVITY (966,849) 116,060 889,378 (2,551,714) (1,210,746) 138,799
ENDING FUND BALANCE 14,246,928 14,362,988 15,252,366 11,811,274 10,600,528 10,739,327
Sewer Utility funds include the Sewer Utility Operating Fund, an enterprise fund that is self-supported by fees
paid by users, and the Sewer Utilities Improvement Fund, which is used to account for development fees collected
to fund improvements that increase the system's capacity.
18
CAPITAL REPLACEMENT FUNDS
Activity Detail - Funds 611, 617
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 11,336,226 13,137,068 13,350,163 12,122,654 12,122,654 11,529,643
REVENUES 3,409,935 2,926,249 3,051,434 2,993,900 3,202,164 3,338,590
TOTAL FUNDS AVAILABLE 14,746,161 16,063,317 16,401,597 15,116,554 15,324,818 14,868,233
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 94,002 - 77,375 63,758 61,289 59,461
Finance Department 1,524,914 1,239,451 1,461,738 2,021,726 1,694,538 2,226,892
Human Resources Department - - - - - 71,710
Community Services - - - - - -
Development Services - - 128,850 77,437 102,266 69,121
Public Works 1,097,676 1,245,686 1,084,118 1,222,656 1,250,853 1,276,913
Safety Services - - - - - -
Allowance for Oper. Bgt. Savings - - - - - -
Total Operating Expenses 2,716,592 2,485,137 2,752,081 3,385,577 3,108,946 3,704,097
Capital Projects 9,780 750,020 2,105,390 - 385,100 2,396,690
Program Expenses - - - - 795,000 4,000
Total Programs/Capital Projects 9,780 750,020 2,105,390 - 1,180,100 2,400,690
TOTAL EXPENDITURES 2,726,372 3,235,157 4,857,471 3,385,577 4,289,046 6,104,787
TRANSFERS In/(Out) 1,115,441 521,631 573,142 566,950 573,151 696,730
LOANS In/(Out)- - - (60,850) (79,280) -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BAL. ACTIVITY 1,838 372 5,386 - - -
TOTAL OTHER SOURCES/USES 1,117,279 522,003 578,528 506,100 493,871 696,730
NET FUND ACTIVITY 1,800,842 213,095 (1,227,509)114,423 (593,011)(2,069,467)
ENDING FUND BALANCE 13,137,068 13,350,163 12,122,654 12,237,077 11,529,643 9,460,176
The capital replacement funds are used to finance the replacement of City vehicles, major equipment and
rehabilitation of public facilities. The revenue for this fund comes from rental fees charged to each of the
divisions that have been assigned vehicles or equipment and the sale of surplus property and equipment.
19
TRUST FUNDS
Activity Detail - Funds 254, 711-782
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 1,197,406 1,264,693 1,564,675 1,569,914 1,569,914 1,559,813
REVENUES 792,858 1,484,520 1,169,409 29,550 1,058,749 30,970
TOTAL FUNDS AVAILABLE 1,990,264 2,749,213 2,734,084 1,599,464 2,628,663 1,590,783
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services 42,271 45,928 23,712 - 15,000 -
Development Services 1,266,574 1,081,627 1,171,055 - 570,000 -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 1,308,845 1,127,555 1,194,767 - 585,000 -
Capital Projects (23,779) - 25,000 - - -
Program Expenses 2,450 42,825 138,027 - 51,480 10,000
Total Programs/Capital Projects (21,329) 42,825 163,027 - 51,480 10,000
TOTAL EXPENDITURES 1,287,516 1,170,380 1,357,794 0 636,480 10,000
TRANSFERS In/(Out) (3,422) (1,665) (2,261) (2,480) (2,370) (2,380)
DEVELOPER DEPOSITS 565,367 (12,493) 195,885 - (430,000) -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 561,945 (14,158)193,624 (2,480)(432,370)(2,380)
NET FUND ACTIVITY 67,287 299,982 5,239 27,070 (10,101)18,590
ENDING FUND BALANCE 1,264,693 1,564,675 1,569,914 1,596,984 1,559,813 1,578,403
Trust funds are used to account for proprietary trusts that have been donated to the City for specific, designated uses. This
fund group includes 23 individual funds, which include the Library Endowment, Tree Trust, Sensitive Lands Acquisition,
and various trusts for park improvements and law enforcement uses.
20
CITY HOUSING FUNDS
Activity Detail Fund 416-417, 429
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
FUNDS AVAILABLE
Beginning Fund Balance- July 1 3,792,780 4,809,133 3,561,044 1,642,560 1,642,560 1,291,717
REVENUES 1,030,355 189,354 208,341 1,021,310 187,833 111,120
TOTAL FUNDS AVAILABLE 4,823,135 4,998,487 3,769,385 2,663,870 1,830,393 1,402,837
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services 16,202 15,861 11,465 39,500 43,770 -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 16,202 15,861 11,465 39,500 43,770 -
Capital Projects - - - - - -
Program Expenses - 58,000 (898,490) - 541,000 30,000
Total Programs/Capital Projects - 58,000 (898,490) - 541,000 30,000
TOTAL EXPENDITURES 16,202 73,861 (887,025)39,500 584,770 30,000
TRANSFERS In/(Out) - (1,411,278) (3,059,843) - - -
RDA LOANS In/(Out) - 47,696 45,993 47,730 46,094 46,200
ENCUMBRANCE ROLL FORWARD - - - - - -
DEBT SERVICE - - - - - -
OTHER FUND BALANCE ACTIVITY 2,200 - - - - -
TOTAL OTHER SOURCES/USES 2,200 (1,363,582)(3,013,850)47,730 46,094 46,200
NET FUND ACTIVITY 1,016,353 (1,248,089)(1,918,484)1,029,540 (350,843)127,320
ENDING FUND BALANCE 4,809,133 3,561,044 1,642,560 2,672,100 1,291,717 1,419,037
Housing Funds are used to increase the supply of housing for low and moderate income residents under the
direction of the Poway Housing Authority. Effective February 1, 2012, redevelopment agencies were
dissolved by State Legislative action. This action eliminated the 20% share of tax increment revenue set
aside for housing. The source of funds for City Housing is now limited to Housing Special Programs (fund
429), proceeds from Tax Allocation Bonds (fund 417), and income produced by Housing Authority
properties (fund 416).
21
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Actual Actual Actual Adopted Estimated Proposed
WATER FUND
1995 Revenue Bonds 267,633 269,158 269,858 - - -
Processing Fee 4,025 4,140 4,200 - - -
TOTAL WATER FUND 271,658 273,298 274,058 - - -
CITY DEBT SERVICE FUND
2003/2012 COP (City Office Building) 928,670 927,770 931,670 930,270 930,270 928,670
2005 COP 714,625 711,113 708,800 710,150 710,138 709,780
Processing Fee 3,532 5,229 3,538 8,000 8,000 8,000
TOTAL CITY DEBT SERVICE FUND 1,646,827 1,644,112 1,644,008 1,648,420 1,648,408 1,646,450
HIGH VALLEY DEBT SERVICE FUND
1996 Assessment District 96 -1 50,000 52,344 49,531 51,570 51,563 -
High Valley Refunds 3,180 22,190 -
Processing Fee 4,235 4,235 1,059 4,300 4,300 -
TOTAL HV DEBT SERVICE FUND 54,235 56,579 50,590 59,050 78,053 -
OLD COACH DEBT SERVICE FUND
2001 Old Coach 28,733 28,694 28,653 28,610 28,610 -
Old Coach Refunds - - - 1,690 9,780 -
Processing Fee 1,500 1,500 - 1,510 1,510 -
TOTAL OC DEBT SERVICE FUND 30,233 30,194 28,653 31,810 39,900 -
SOUTH POWAY CFD DEBT SERVICE FUNDS
CFD #1 Refunds 20,965 - - - - -
2009 CFD #88 -1 3,305,688 3,298,343 1,438,200 - - -
2009 CFD #88 -1 Refunds - 26,535 107,940 - - -
Processing Fee 1,921 4,323 1,000 - - -
TOTAL CFD DEBT SERVICE FUNDS 3,328,574 3,329,201 1,547,140 - - -
OTHER ASSESSMENT FUNDS
NextGen Regional Communication System
Shared Backbone Infrastructure Debt Svc 154,340
GRAND TOTAL 5,331,527 5,333,384 3,544,449 1,739,280 1,766,361 1,800,790
BOND/LOAN INTEREST AND REDEMPTION
City of Poway
22
TRANSFERS BY FUND GROUPFiscal Year 2017-18Transfers/Loans-OutTransfers/Loans-InGeneral FundCapitalImprovementFundGrant FundsOtherAssessment FundsWater FundSewer FundTrust FundsDebtServiceFundsSucessorAgencyTotalGeneral Fund63,190 100,000 633,000 2,380 798,570Landscape & Lighting Funds375,650375,650Debt Service Funds660,370 167,740 105,590 438,600 1,372,300Water Fund40,38040,380Sewer Fund27,25027,250Drainage Fund4,7004,700Capital ReplacementFunds471,600 11,770 150,980 57,760 4,620 696,730Volatility & Extreme Event Reserve Funds669,430669,430Total 2,177,050 147,290 100,000 633,000 318,720 163,350 2,380 4,620 438,600 3,985,010This schedule shows the inter-fund transfers for the City and Successor Agency to the Redevelopment Agency for FY 2017-18. Transfers aregenerally required to maintain proper separation of financial activity between funds while allowing revenues or expenditures to be reflected within theappropriate department, division, or project. For example, the Landscape & Lighting Funds are receiving $367,660 from the General Fund (column 1,row 1) to reimburse the districts for expenditures on services that benefit the City at large. 23
INTERFUND LOANSNew Current Fund Principal Interest (1) Total Loans Interest (2) Payback Principal Interest (1) TotalGeneral Fund to: Street Development (221)491,071 571,062 1,062,133 - 7,370- 491,071 578,432 1,069,503 Park Improvement (411)307,228 357,272 664,500 - 4,610- 307,228 361,882 669,110 Drainage AB 1600 Fund to: Street Development (221)17,576 4,084 21,660 - 260- 17,576 4,344 21,920 Sewer Fund to: Street AB 1600 (222)214,500 171,548 386,048 - 3,220- 214,500 174,768 389,268 TOTAL1,030,375 1,103,966 2,134,341 0 15,460 0 1,030,375 1,119,426 2,149,8011. For reference only-not accrued in either receivable or payable fund-estimated balance as of 7/01/17.2. Interest rate for loans is the City's estimated average investment rate of return: FY 2017-2018 - 1.5%Beginning Balance-7/1/17Fiscal Year 2017-2018Ending Balance-6/30/201824
Revenues 25
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REVENUES BY FUNDCITY OF POWAYFY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2017-18Actual Actual Actual Approved Estimated ProposedGeneral Fund (100) $ 41,993,818 $ 41,555,526 $ 44,071,074 $ 42,889,910 $ 44,382,474 $ 44,767,450 Streets Funds (211-226) 3,853,739 2,518,478 2,718,207 2,883,060 2,778,536 3,096,290 Drainage & Stormwater Funds (231-233) 1,065,789 1,107,003 1,221,772 1,135,240 1,292,069 1,308,480 Grant Funds (241-249, 253-257, 282, 284, 714) 517,613 559,872 605,805 439,070 586,623 434,850 Developer Contrib. AB 1600 Funds (251-252, 258, 411, 422) 100,608 174,253 182,106 110,310 207,375 118,610 Special Assessment District Funds (261-275) 2,320,930 2,352,988 2,394,456 2,341,780 2,406,852 2,368,110 Other Assessment Funds (250, 280-281, 283) 993,706 992,198 998,109 994,160 997,617 997,000 Debt Service Funds (311 - 336) 3,706,614 487,590 302,658 286,310 286,746 285,740 Water Utility Funds (510-511) 23,461,628 21,081,757 19,222,312 27,000,120 23,463,558 25,219,820 Sewer Utility Funds (520-521) 7,544,053 8,389,988 8,649,693 8,671,950 9,046,942 8,539,060 Capital Replacement and Facility Funds (611, 617, 618) 3,409,935 2,926,249 3,051,434 2,993,900 3,202,164 3,338,590 Trust Funds (254, 285, 711-782) 792,858 1,484,520 1,169,409 29,550 1,058,749 30,970 City Housing Funds (416-417, 429) 1,030,355 189,354 208,341 1,021,310 187,833 111,120 Revenue Grand Total $ 90,791,646 $ 83,819,776 $ 84,795,376 $ 90,796,670 $ 89,897,538 $ 90,616,090 27
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BUDGET BY FUND GAS TAX/CAPITAL SPECIAL
FY 2017 - 2018 Proposed GENERAL WATER SEWER DRAINAGE PROP A REPLACE. DISTRICTS TOTAL
Legislative and Administrative
City Council 132,683 88,814 49,508 3,681 - 13,549 6,685 294,920
City Clerk 177,218 118,624 66,126 4,916 - 18,097 8,929 393,910
City Attorney 107,183 71,745 39,993 2,973 - 10,945 5,400 238,240
City Manager 422,691 293,386 158,966 7,407 - 16,869 26,131 925,450
Economic Development 207,260 - - - - - - 207,260
Department Total 1,047,034 572,568 314,593 18,978 - 59,461 47,146 2,059,780
Administrative Services
Director 160,753 166,620 139,391 2,069 - 4,945 3,673 477,450
Customer Services 69,857 251,237 231,143 170 - 166 1,907 554,480
Finance 443,214 150,309 68,271 10,594 - 39,287 24,925 736,600
Information Technology 553,896 288,251 199,374 7,046 - 21,355 12,509 1,082,430
General Support Services 356,078 147,935 60,016 7,651 - 29,469 15,911 617,060
Equip. Replacement & Facilities -- - - - 2,131,670 - 2,131,670
Department Total 1,583,798 1,004,351 698,194 27,531 - 2,226,892 58,924 5,599,690
Community Services
Director 1,002,840 - - - - - - 1,002,840
Recreation 377,550 - - - - - - 377,550
Lake Operations 968,600 - - - - - - 968,600
Aquatics 833,510 - - - - - - 833,510
Performing Arts Center 1,154,230 - - - - - - 1,154,230
Old Poway Park 503,710 - - - - - - 503,710
Library 71,020 - - - - - - 71,020
Interpretive Services 144,790 - - - - - - 144,790
Community Park 833,610 - - - - - - 833,610
Department Total 5,889,860 - - - - - - 5,889,860
Development Services
Director 718,021 27,840 25,055 5,304 - 5,339 - 781,560
Current Planning 1,110,720 - - - - - - 1,110,720
Building and Safety Inspection 942,690 - - - - - - 942,690
Capital Projects Engineering 342,467 218,873 147,706 25,462 7,500 63,782 - 805,790
Land Development Engineering 649,000 - - - - - - 649,000
Engineering Inspection 150,522 37,631 50,174 12,544 - - - 250,870
Traffic Engineering 195,860 - - - - - - 195,860
Stormwater Compliance 343,720 - - - - - - 343,720
Housing Authority/Programs 20,400 - - - - - - 20,400
Successor Agency Admin.23,000 - - - - - - 23,000
Department Total 4,496,400 284,344 222,935 43,310 7,500 69,121 - 5,123,610
Public Works
Director 170,030 228,010 90,162 16,270 - 24,321 27,617 556,410
Utility Systems Oper. & Maint.-826,255 826,255 - - - - 1,652,510
Water Supply,Treatment, Storage -16,077,270 - - - - - 16,077,270
Wastewater Disposal -- 3,456,240 - - - - 3,456,240
Water Transmission/Distribution -1,341,380 - - - - - 1,341,380
Wastewater Collection Maint.-- 1,018,460 - - - - 1,018,460
Reclaimed Water Supply -522,584 130,646 - - - - 653,230
Maintenance Operations 539,130 42,035 25,891 31,575 - 66,599 29,851 735,080
Street Maintenance 1,100,000 126,667 54,286 - 3,242,937 - - 4,523,890
Stormwater & Flood Control 441,482 - - 539,589 - - - 981,070
Vehicle Maintenance -- - - - 1,138,120 - 1,138,120
Parks, Trails & Landscape Maint 2,383,980 - - - - - - 2,383,980
Facilities Maintenance 943,003 102,284 38,942 3,831 - 47,873 4,447 1,140,380
Special Districts & Contract Svcs -- - - - - 2,784,640 2,784,640
Department Total 5,577,625 19,266,485 5,640,882 591,264 3,242,937 1,276,913 2,846,554 38,442,660
Safety Services
Director 510,120 - - - - - - 510,120
Fire Suppression 9,945,830 - - - - - - 9,945,830
Fire Prevention 623,830 - - - - - - 623,830
Paramedics 419,850 - - - - - - 419,850
Law Enforcement 12,018,010 - - - - - - 12,018,010
Department Total 23,517,640 - - - - - - 23,517,640
Human Resources Director 343,014 40,682 24,263 4,620 - 6,526 2,905 422,010
Human Resources 381,894 83,694 49,915 9,505 - 13,426 5,976 544,410
Risk Management 392,672 259,827 105,409 13,438 - 51,758 27,945 851,050
Department Total 1,117,580 384,202 179,587 27,564 - 71,710 36,826 1,817,470
Budget Sasvings Adjustment (451,679) (298,570) (54,000) (451,679)
TOTAL EXPENDITURES 42,778,258 21,213,380 7,002,191 708,647 3,250,437 3,704,097 2,989,451 81,999,031
31
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LEGISLATIVE AND
ADMINISTRATIVE DEPARTMENT
Expense 2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Classification Actual Actual Actual Adopted Estimated Proposed
Authorized Positions 9.0 9.0 11.0 9.0 11.0 9.0
Personnel Expense 1,390,326$ 1,565,891$ 1,711,256$ 1,867,130$ 1,873,491$ 1,523,430$
Operations and Maintenance 519,846 610,022 549,919 739,080 606,539 525,860
Capital Outlay 22,584 8,310 9,392 7,560 12,560 10,490
Total Department Budget 1,932,756$ 2,184,223$ 2,270,567$ 2,613,770$ 2,492,590$ 2,059,780$
Goals and Implementation
$0
$1
$1
$2
$2
$3
$3
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Millions
Capital Outlay Operations and Maintenance Personnel Expense
¾Plan and prepare for citywide succession
planning.
¾Develop a citywide training program for
employees.
¾Evaluate recruitment strategies to attract
talent from both the public and private sectors.
¾Develop cost-effective marketing materials to
attract new businesses to the City.
¾Conduct an informational water rate workshop,
focused on educating the community.
¾Lead effort to perform comprehensive review
of and amendments to the Poway Municipal
Code.
¾Enhance City communications using e-
newsletter, City website, social media, and
other platforms.
33
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Legislative and Administrative
City Manager
Org: 0013
City Clerk
Org: 0011
Economic
Development
Org: 0014
City Attorney
Org: 0012
Mayor & City Council
Org: 0010
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
* Contracted Service
FY 2017-18
Total FT: 8 / PT: 1
Total Exp. $2,059,780
FT: 0
Exp: $294,920
FT: 4 / PT: 0.5
Exp: $925,450
FT: 0*
Exp: $238,240
FT: 1
Exp: $207,260
FT: 3 / PT: 0.5
Exp: $393,910
35
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CITY COUNCIL
Legislative and Administrative Department
Division No: 0010
Division Goals & Objectives
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Operating Budget Actual Actual Actual Adopted Estimated Proposed
ѕ Personnel Expenditure 158,408 190,809 183,700 210,100 187,965 199,100
ѕ Operations & Maintenance 182,161 186,589 75,572 99,610 96,050 94,530
ѕ Capital Outlay 2,200 1,630 1,630 1,630 1,630 1,290
Division Total Operating Budget 342,769 379,028 260,902 311,340 285,645 294,920
Provide legislative guidance and direction for the establishment and maintenance of City programs and
services.
Provide an open forum for direct public input and an avenue for resolving community issues.
The City Council is comprised of five members (including the Mayor) elected at large by Poway residents to
serve four-year overlapping terms. The Mayor is directly elected for a four-year term. The City Council selects a
Councilmember to serve as Deputy Mayor annually.
The City Council serves as the City's legislative and policy-making body,taking action on the adoption of all
City ordinances, resolutions, contracts and matters requiring policy decision and leadership. To reach policy
decisions that meet the needs of the community, the Council listens to public comments and reviews proposals,
while aiming to maintain desired service levels.
The City Council appoints the City Manager and City Attorney, and establishes advisory committees to ensure
broad-based input into City matters. The Council oversees the expenditure of City funds, initiates new programs
and service enhancements, and determines funding for the proposed budget as submitted by the City Manager.
-
50
100
150
200
250
300
350
400
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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CITY CLERK
Legislative and Administrative: Department Division No: 0011
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Legal Ads & Public Hearing Notices 160 124 92 142 69 101
Documents Recorded 88 79 115 75 81 90
City/Planning/Housing/OSB Resolutions 38/24/0/5 48/17/5/3 50/35/0/5 73/28/0/4 58/24/2/4 55/26/2/2
Ordinances Processed 8 14 5 15 18 13
Minute Pages Prepared (CC/OSB)131/17 127 166/12 161/6 154/9 148/6
City & RDA Contracts/Agreements 61 74/3 136 109 159 135
Public Requests for Records 135 222 230 163 150 180
Fair Political Practices Commission Filing 150 151 136 134 130 121
Boxes Destroyed per Retention Schedule 180 108 143 0 215 200
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 3.5 3.0 3.5 3.5
ѕ Personnel Expenditure 274,397 296,350 283,336 334,860 294,555 312,550
ѕ Operations & Maintenance 44,000 75,194 55,645 96,750 121,100 77,240
ѕ Capital Outlay 16,764 3,300 3,050 3,050 8,050 4,120
Division Total Operating Budget 335,161$374,844$342,031$434,660$423,705$393,910$
The City Clerk's Office is the division of the City Manager's Office that coordinates the legislative process, administers City
elections, and manages City records. The clerk serves as secretary to the City Council, Planning Commission, Poway
Housing Authority, Public Financing Authority, and Poway Oversight Board to the Successor Agency of the Poway
Redevelopment Agency. As the elections official, the clerk plans, coordinates and administers municipal elections.
The City Clerk's Office prepares meeting agendas and support material in an electronic format for the City Council and
Oversignt Board, and records and preserves the actions of those meetings.It is the responsibility of the Clerk's Office to
maintain and protect all vital, permanent and historic records of the City; provide public access to those records; and
administer the records management and document imaging programs. The City Clerk responds to public records requests as
required by California's Public Records Act; prepares ordinances for publication and codification; updates and maintains the
Municipal Code; administers oath of office; notarizes documents; publishes all public notices; and coordinates the
recruitment and selection process for boards and committee appointments. The City Clerk serves as the filing officer for
campaign and conflict of interest disclosure statements in accordance with the Political Reform Act.
Review and update the City Records Management Program by developing a comprehensive program supported by
policies, procedures and employee training to maintain citywide uniform records management. Conduct a citywide audit
of the Functional Filing System used by each department to ensure application of City policies for retention, storage and
imaging.
Complete a systematic review of City records stored off-site and apply adopted retention policy to the documents while
imaging those records identified as permanent into the City's electronic imaging system.
Revise and update the filing system to eliminate redundancies and out-of-date file numbers, and apply standardized paper
and electronic file folder structures citywide.
-
100
200
300
400
500
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
iiiiiiiiiiiiiiiiiiiiiiii
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CITY ATTORNEY
Legislative and Administrative Department
Division No: 0012
Division Goals & Objectives
»
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Operating Budget Actual Actual Actual Adopted Estimated Proposed
ѕ Operations & Maintenance 207,862$201,669$224,848$237,390$225,992$237,790$
ѕ Capital Outlay 360 360 360 360 360 450
Division Total 208,222$202,029$225,208$237,750$226,352$238,240$
To prepare ordinances and resolutions necessary to implement City Council policies.
To keep the Municipal Code up to date.
To assist the City Council in developing policies based on sound legal principles, that enable the City to
accomplish its goals and objectives.
To keep the City Council and staff apprised of legislative and legal developments that may affect the City.
The City Council appointed City Attorney provides legal advice regarding City operations and administration.
The City Attorney keeps the City Council and staff informed of new legislative or legal developments that may
affect the City.
The City Attorney provides contractual legal counsel, attends meetings,and provides other specialized legal
services. The City Attorney also drafts ordinances, prepares contracts,conducts legal negotiations, reviews legal
documents, and may defend the City's position in court cases. The City Attorney serves as legal advisor to
Council appointed committees and represents City officials and employees in legal matters relating to City
business.
$-
$50
$100
$150
$200
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
41
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CITY MANAGER
Legislative and Administrative Department
Division No: 0013
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Operating Budget Actual Actual Actual Adopted Estimated Proposed
Authorized Positions (FTE)5.0 5.0 6.5 5.0 6.5 4.5
ѕ Personnel Expenditure 837,332 924,641 1,079,481 1,146,960 1,219,633 878,180
ѕ Operations & Maintenance 59,631 68,288 85,091 197,360 65,972 43,450
ѕ Capital Outlay 2,820 2,660 3,992 2,160 2,160 3,820
Division Total 899,783 995,589 1,168,564 1,346,480 1,287,765 925,450
Strengthen and maintain the City’s disaster preparedness systems and training.
Ensure that municipal services are provided in the most efficient, effective, and responsive manner possible to
meet the needs and desired service levels of the community.
Continue emphasis on strong financial planning by maintaining a balanced budget, reducing the cost of City
services, using precise cost allocation to City funds, and improving cost recovery user fees.
The City Manager is appointed by the City Council to serve as the City's chief executive officer responsible for the
overall planning, organization, and direction of municipal activities within the City.
The City Manager is also responsible for the preparation, submittal to the City Council, and management of the
annual budget, as well as the City’s Capital Improvement Program (CIP). In addition, the City Manager regularly
advises the City Council on the financial condition and needs of the City.
The City Manager advises the City Council on legislative and policy matters and provides recommendations to the
Council to assist them in making effective and efficient policies to address the needs of the community. The City
Manager is responsible for implementation and enforcement of all City ordinances, laws, and regulations. The
City Manager provides direction to all City department directors and employees to ensure efficient and effective
administration.
-
200
400
600
800
1,000
1,200
1,400
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
43
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ECONOMIC DEVELOPMENT
Legislative and Administrative Department
Division No: 0014
Division Goals & Objectives
»
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Number of Business Retention Visits 38 40 110 120 125 130
Division Operating Budget
Authorized Positions (FTE)1.0 1.0 1.0 1.0 1.0 1.0
ѕ Personnel Expenditure 120,189 154,091 164,739 175,210 171,338 133,600
ѕ Operations & Maintenance 26,192 78,282 108,763 107,970 97,425 72,850
ѕ Capital Outlay 440 360 360 360 360 810
Division Total 146,821 232,733 273,862 283,540 269,123 207,260
The Economic Development Divison is also responsible for facilitating disposition of the former RDA
properties.
The Economic Development Division fosters a strong and diverse economic base, which supports jobs and tax
revenues. The City partners with local business groups, private sector businesses and regional stakeholders to
identify appropriate business and development opportunities, and disseminate business resource information, to
enhance long-term economic vitality. Promoting Poway’s key industries,commercial corridors, the Poway
Business Park, and recreational assets ensures diverse employment opportunities for Poway’s local workforce
and a strong economic base to sustain a high quality of life for Poway residents.
Assist businesses by facilitating business workshops, providing online resources (Economic Development
News Flash, PickPoway, and Poway Tools for Business Success), providing referrals to business services and
financing resources, conducting business site visits, assistance accessing City Hall services, and facilitating
business networking opportunities.
Solicit proposals for a mixed-use development (Town Center Project), which incorporates the former
Redevelopment Agency properties along Poway Road.
Manage disposition of former RDA properties under the Long Range Property Management Plan.
Coordinate business attraction efforts by utilizing targeted marketing strategies, promoting Poway’s
exceptional quality of life, disseminating customized market and trade area data (site specific labor force,
consumer spending, wage, businesses, and demographic data), attending trade shows, giving tours, providing
land use and zoning information, and identifying available sites for business growth and expansion.
-
50
100
150
200
250
300
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
45
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FINANCE
Department Code: 0100
Expense 2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Classification Actual Actual Actual Adopted Estimated Proposed
Authorized Positions 18.0 17.5 18.5 18.5 18.5 17.3
Personnel Expense $2,064,667 $2,189,522 $2,176,340 $2,376,520 $2,240,376 $2,061,080
Operations and Maintenance 1,193,435 895,800 913,413 1,246,050 1,126,196 1,125,160
Capital Outlay 1,240,648 1,506,033 1,531,280 1,342,320 2,216,331 2,413,450
Total Department Budget $4,498,750 $4,591,355 $4,621,033 $4,964,890 $5,582,903 $5,599,690
Goals and Implementation
$0
$1
$2
$3
$4
$5
$6
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Millions
Capital Outlay Operations and Maintenance Personnel Expense
Implement the Finance and Payroll Modules of the replacement Enterprise Resource Planning
(ERP) System
Implement the replacement utility billing system online customer portal
Update the Finance Department staffing succession plan
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Finance Department
Director of Finance
Org: 0100
Customer Services
Org: 0102
Finance
Org: 0103
Information
Technology
Org: 0104
General Support
Services
Org: 0106
Capital
Replacement
Org: 0108
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
FY 2017-18
Total FT: 17.3
Total Exp. $5,599,690
FT: 3.3
Exp: $477,450
FT: 4
Exp: $554,480
FT: 5
Exp: $736,600
FT: 5
Exp: $1,082,430
FT: 0
Exp: $617,060
FT: 0
Exp: $2,131,670
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DIRECTOR OF FINANCE
Finance Department
Division No: 0100
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17
Division Operating Budget Actual Actual Actual Adopted Estimated
Authorized Positions (FTE)4.5 3.5 4.0 4.0 4.0 3.3
◊Personnel Expenditure 560,037$ 571,980$ 583,769$ 673,190$ 617,057$ 423,450$
◊Operations & Maintenance 35,750 74,727 64,931 58,900 80,062 51,500
◊Capital Outlay 2,400 1,920 1,920 1,920 1,920 2,500
Division Total 598,187$ 648,627$ 650,620$ 734,010$ 699,039$ 477,450$
Proposed
The Office of the Director is responsible for the internal service operations of the City.The Finance Director
oversees the City's Customer Services, Finance,Information Technology,General Support Services and Capital
Replacement activities.Costs directly associated with the management of the Finance Department and these
activities are included in this Division.
Complete the implementation of the Enterprise Resource Planning (ERP)System replacement
(Finance/Payroll).
Complete the implementation of upgraded utility customers' online portal.
Complete Council Chambers upgrade including new audio/video hardware and software to run both the
Council meetings and provide Emergency Operations Center (EOC) functionality.
2017-18
$-
$100
$200
$300
$400
$500
$600
$700
$800
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
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Personnel
Expenditure
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CUSTOMER SERVICES
Administrative Services Department
Division No: 0102
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17
Division Activity Statistics Actual Actual Actual Adopted Estimated
Past Due Water Bills Sent 6,992 8,447 5,703 8,500 5,300 8,350
Properties Tagged 1,712 2,364 1,442 2,700 1,160 1,300
Service Shutoffs 138 196 127 230 115 120
Service Starts/Stops 2,824 2,417 2,514 2,700 2,604 2,560
Active Business Cert./Renewals 2,572 1,393 1,509 2,825 1,450 1,465
Active Regulatory Lic./Renewals 103 13 39 120 23 31
514 143 402 600 150 405
Division Operating Budget
Authorized Positions (FTE)4.0 4.0 4.5 4.5 4.5 4.0
◊Personnel Expenditure 329,140$ 345,521$ 330,908$ 363,750$ 292,980$ 333,850$
◊Operations & Maintenance 139,271 129,896 122,575 190,360 177,004 215,420
◊Capital Outlay 10,540 10,410 9,910 9,910 9,910 5,210
Division Total 478,951$ 485,827$ 463,393$ 564,020$ 479,894$ 554,480$
Home Occup. Permits/Renewals
The Customer Services Division is responsible for all aspects of water and sewer billing,including:receiving
and processing applications for water and sewer service,responding to customer inquiries and complaints,and
processing water turn-on and turn-off requests.The Division also administers insurance and ambulance billing,
including receiving and processing run sheets, accepts payments, and answers all billing inquiries.The
Customer Services Division manages the City's cash handling systems and performs the accounts receivable
function,which includes collecting,recording and depositing all City revenues.Customer Services is also
responsible for processing and issuing regulatory licenses, business certificates, and home occupation permits.
Identify, prioritize and implement operational efficiencies resulting from the new Utility Billing System.
Implement replacement customer web-portal, to include improved online payment services, review of water
use information, and account management.
Complete a review of all applicable municipal code provisions pertaining to Customer Services.
2017-18
Proposed
$-
$100
$200
$300
$400
$500
$600
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
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Personnel
Expenditure
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FINANCE
Administrative Services Department
Division No: 0103
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17
Division Activity Statistics Actual Actual Actual Adopted Estimated
Investment Portfolio (avg., in millions)$111.8 $105.8 $105.6 $98.0 $103.0 $97.5
Investment Earnings (in millions)$1.0 $0.8 $1.1 $1.1 $1.2 $1.2
Purchase Orders Processed 320 338 339 300 320 340
Vendor Warrants Processed 6,426 6,705 6,623 6,400 6,500 6,600
Payroll Warrants Processed 7,196 7,449 7,627 7,400 7,650 7,650
Division Operating Budget
Authorized Positions (FTE)5.0 5.0 5.0 5.0 5.0 5.0
◊Personnel Expenditure 591,197$ 612,275$ 642,811$ 646,300$ 639,692$ 619,450$
◊Operations & Maintenance 86,046 98,581 146,503 121,010 126,475 114,570
◊Capital Outlay 2,680 2,550 1,800 1,800 1,800 2,580
Division Total 679,923$ 713,406$ 791,114$ 769,110$ 767,967$ 736,600$
Proposed
The Finance Division is responsible for managing the fiscal operations of the City.This Division's main areas
of responsibility include financial accounting, budgeting,internal controls,investments,payroll,accounts
payable and debt administration.The Division manages the annual independent audit as well as ensures that
various state and federal reporting requirements are met on a timely basis.
Assist with the multiyear project to replace the City Enterprise Resource Planning (ERP)System, with an
initial emphasis on the creation of a new Chart of Accounts,and then focusing on the Finance and Payroll
processes, and the training of personnel in other departments on the use of the new system.
Work with the Customer Services Division and other departments to update the City's Cash Handling Policy.
Provide Successor Agency Administrative Support, including ongoing reporting requirements concerning
Recognized Obligation Payment Schedule (ROPS) 18-19.
2017-18
$-
$100
$200
$300
$400
$500
$600
$700
$800
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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INFORMATION TECHNOLOGY
Administrative Services Department
Division No: 0104
Division Goals & Objectives
»
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17
Division Activity Statistics Actual Actual Actual Adopted Estimated
Major IT Projects n/a *8 9 3 6 4
IT Project Requests n/a *90 65 90 48 55
GIS Project Requests n/a *58 55 60 50 55
*Indicates new statistical areas created in subsequent fiscal years
Division Operating Budget
Authorized Positions (FTE)4.5 5.0 5.0 5.0 5.0 5.0
◊Personnel Expenditure 584,293$ 659,746$ 618,852$ 693,280$ 690,647$ 684,330$
◊Operations & Maintenance 158,024 151,897 138,438 238,900 190,642 213,800
◊Capital Outlay 129,690 128,200 172,101 171,670 171,670 184,300
Division Total 872,007$ 939,843$ 929,391$ 1,103,850$ 1,052,959$ 1,082,430$
2017-18
Proposed
The Information Technology Division is responsible for the overall management of the City’s information and
telecommunications systems.Functions directly performed by the Division include the purchase,installation,
administration and maintenance of City servers,network infrastructure,personal computers,printers and
telephone system,and coordination of the Internet/Intranet and citywide Geographic Information System (GIS)
database.The Division serves as a help desk for staff,providing hardware and software support.The Division
also provides citywide technology training.The Division uses contractual services for specialized technical
support and new software development.
Continue multiyear project to replace the City Enterprise Resource Planning (ERP)System.The objective for
this year is to install,configure,test and implement the Finance and HR modules.This includes hardware
purchase, configuration and installation.
Complete City Council Chambers upgrade, including new audio/video hardware and software to run the
council meetings and provide Emergency Operations Center (EOC) functionality.
Implement improved citywide reporting services to access data from various City applications.
Work with Customer Services to implement new utility billing web portal, Customer Connect, that will
provide for enhanced functionality, including improved payment processing, enhanced customer information,
including water consumption, and improved security. Project will also enhance the Interactive Voice
Reponses (IVR) system used to contact customers.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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GENERAL SUPPORT SERVICES
Administrative Services Department
Division No: 0106
Division Goals & Objectives
»
»
2013-14 2014-15 2015-16 2016-17 2016-17
Division Operating Budget Actual Actual Actual Adopted Estimated
◊Operations & Maintenance 394,937 440,421 440,795 636,880 552,013 529,870
◊Capital Outlay 65,060 123,780 68,262 68,260 68,260 87,190
Division Total 459,997$ 564,201$ 509,057$ 705,140$ 620,273$ 617,060$
The General Support Services Division houses projects and funding for activities that do not fit clearly into any
other particular department/division or are spread amongst several departments.Funding for City Hall utilities,
alarms and maintenance,office machine and communications system operating costs,intergovernmental fees and
agreements, and general supply purchases are included in this Division.
Work with the City Attorney to complete an update of the City’s various contract, procurement, and request for
proposal documents.
Implement the inventory and fixed asset modules of the replacement ERP system.
2017-18
Proposed
0
100
200
300
400
500
600
700
800
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
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CAPITAL EQUIPMENT REPLACEMENT
Administrative Services Department
Division No: 0108
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17
Division Operating Budget Actual Actual Actual Adopted Estimated
◊Operations & Maintenance.*379,407$ 278$ 171$ -$ -$ -$
◊Capital Outlay 1,030,278 1,239,173 1,277,287 1,088,760 1,962,771 2,131,670
Division Total 1,409,685$ 1,239,451$ 1,277,458$ 1,088,760$ 1,962,771$ 2,131,670$
Ensure the City maintains sufficient capital funds available for the regularly scheduled replacement of vehicles
and equipment and for major improvements and restoration of City facilities.
Establish equipment rental rates at a level that provides an adequate fund balance with minimal impact on
operating departments.
Maintain current vehicle and equipment replacement schedules and prioritize facility improvements and
restorations.
The Capital Replacement Division cost center contains funding for the replacement of equipment and vehicles,
funded through annual allocations and rental rates charged to divisions for assigned equipment and vehicles.
This allows the City to maintain a regular improvement/replacement cycle for these assets.
*Beginning in 2014-15, Operations & Maintenance costs (for Facilities Renovation) are included in Public
Works Department, Facilities Maintenance (0419), or in Capital Improvement Projects, project series #3500.
Prior to 2014-15, Operations & Maintenance costs (for Facilities renovation) were included in Division 0105.
2017-18
Proposed
$-
$500
$1,000
$1,500
$2,000
$2,500
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18ThousandsCapital Outlay
Operations &
Maintenance.*
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COMMUNITY SERVICES
Department Code: 0200
Expense 2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Classification Actual Actual Actual Adopted Estimated Proposed
Authorized Positions 45.7 46.6 49.5 50.3 50.3 50.0
Personnel Expense $2,831,682 $2,938,930 $3,196,741 $3,418,050 $3,418,942 $3,414,410
Operations and Maintenance 1,905,104 2,059,534 2,118,735 2,202,310 2,242,523 2,223,860
Capital Outlay 175,758 220,170 275,517 217,280 226,409 251,590
Total Department Budget $4,912,544 $5,218,634 $5,590,993 $5,837,640 $5,887,874 $5,889,860
Goals and Implementation
$0
$1
$2
$3
$4
$5
$6
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Millions
Capital Outlay Operations and Maintenance Personnel Expense
¾Incorporate technology and software for
business purposes, conduct operational
studies, and implement efficiencies.
¾Through market surveys, evaluate program
and facility fees and bring forth adjustment
recommendations to the City Council.
¾Review, revise and negotiate agreements
for joint use of facilities/sports fields, and
create and implement new program
agreements.
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Community Services Department
Director of
Community Services
Org: 0200
Recreation
Org: 0201
Lake Poway
Recreation Area
Org: 0202
Aquatics
Org: 0203
Poway Center for the
Performing Arts
Org: 0204
Old Poway Park
Org: 0205 Interpretive Services
Org: 0207
Community Park
Org: 0208
Library
Org: 0206
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
FY 2017-18
Total FT: 20 / PT: 30.2
Total Exp. $5,889,860
FT: 4
Exp: $1,002,840
FT: 1 / PT: 2.9
Exp: $377,550
FT: 4 / PT: 6.2
Exp: $968,600
FT: 2 / PT: 10.4
Exp: $833,510
FT: 3 / PT: 4.9
Exp: $1,154,230
FT: 2 / PT: 2.5
Exp: $503,710
FT: 0
Exp: $71,020
FT: 1 / PT: 0.5
Exp: $144,790
FT: 3 / PT: 2.8
Exp: $833,610
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DIRECTOR OF COMMUNITY SERVICES
Community Services Department
Division No: 0200
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Operating Budget Actual Actual Actual Adopted Estimated Proposed
Authorized Positions (FTE) 4.0 4.0 4.0 4.0 4.0 4.0
ѕ Personnel Expenditure 607,129$609,997$685,928$681,080$701,009$674,500$
ѕ Operations & Maintenance 270,410 271,330 259,878 268,820 310,529 324,710
ѕ Capital Outlay 5,378 2,530 2,280 2,280 2,280 3,630
Division Total 882,917$883,857$948,086$952,180$1,013,818$1,002,840$
Produce a quarterly (spring, summer, fall and winter) guide marketing the diverse recreational, historical, and
cultural amenities offered in the City of Poway, including contract classes and camps.
Through market surveys, evaluate current programs, facility, and swim center fees, and bring forth adjustment
recommendations to the City Council for approval by January 2018.
Identify and implement an efficient and effective way to elicit feedback on events, programs, activities and
services to enhance enjoyment and fulfill the needs of the community. Ensure the opportunity to provide
feedback is available to the public by April 2018.
The quality of recreational opportunities and cultural programming reflect a vibrant and strong community. The
Office of the Director is responsible for the eight divisions that work to fulfill those needs: Recreation, Aquatics,
Lake Poway Recreation Area, Poway Center for the Performing Arts, Old Poway Park, Poway Community Library,
Interpretive Services, and Community Park. Staff members within the Director's Division oversee the City's animal
control operating agreement and the youth recreation scholarship program. This Division also provides
administrative coordination with the Metropolitan Transit System and private foundations.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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RECREATION
Community Services Department
Division No: 0201
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Total Sports Field Hours Used 18,388 15,342 14,735 18,500 15,250 15,250
Open Play Participants 11,668 11,895 12,236 10,700 12,500 12,500
Division Operating Budget
Authorized Positions (FTE)3.6 3.6 4.6 4.6 4.6 3.9
ѕ Personnel Expenditure 231,684$228,458$238,607$278,750$265,551$235,820$
ѕ Operations & Maintenance 74,848 104,239 108,125 109,110 142,299 123,610
ѕ Capital Outlay 13,210 15,968 14,310 18,310 14,310 18,120
Division Total 319,742$348,665$361,042$406,170$422,160$377,550$
The Recreation Division provides customer service support for all divisions, hosts recreational opportunities at
Meadowbrook and Twin Peaks Gymnasiums in partnership with the Poway Unified School District, and
works closely with youth and adult sports leagues to coordinate use of City and joint-use facilities. The
Recreation Division administers citywide facility and field rentals, class registrations, and the Community
Services Guide. The Division is also responsible for the administration of the Poway Leisure Assistance for
Youth (P.L.A.Y.) scholarship program.
Finalize an updated Joint-Use Agreement with Poway Unified School District for use and cost sharing of
fields and facilities.
By March 2018, analyze joint-use gymnasium usage and identify ways to effectively maximize usable time
and revenue.
Develop and implement a program relocation plan for the summer 2018 Twin Peaks Gymnasium HVAC/roof
project. Minimize revenue loss and maximize retention of public programming.
$-
$50
$100
$150
$200
$250
$300
$350
$400
$450
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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LAKE POWAY RECREATION AREA
Community Services Department
Division No: 0202
Division Goals & Objectives
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Fishing Permits (trout and catfish)24,350 22,082 21,554 22,600 22,000 22,000
Boat Rentals 8,600 8,937 8,296 9,200 8,400 8,400
Facility Rentals 343 378 332 355 345 345
Parking Permits 19,000 32,772 43,073 39,000 39,000 28,000
Day Camp/Counselor in Training 584 670 670 684 670 670
Division Operating Budget
Authorized Positions (FTE) 9.4 10.1 10.1 10.2 10.2 10.2
ѕ Personnel Expenditure 472,547$519,257$548,721$585,970$586,606$597,420$
ѕ Operations & Maintenance 238,314 250,059 279,425 288,330 279,482 323,620
ѕ Capital Outlay 28,990 31,990 32,890 40,810 40,180 47,560
Division Total 739,851$801,306$861,036$915,110$906,268$968,600$
The Lake Poway Recreation Area Division provides year-round boating, fishing, and outdoor recreational
opportunities that promote healthier lifestyles. Staff provides oversight for lease of the concession, which
sells fishing and boating permits, and grill and tackle items. The Division also coordinates with other
departments to ensure a safe and secure water resource and trails system, and provides support to nonprofits,
groups, and private rentals for fundraising activities, celebrations and community gatherings.
Develop a request for proposals for the operation of the Lake Poway Concession and implement the contract
by January 2018.
Coordinate with the Development Services Department to finalize the installation of a new dock at Lake
Poway and transition all fishing and boating services to the facility by November 2017.
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
71
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AQUATICS
Community Services Department
Division No: 0203
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Swim Classes/Private lessons 650 676 665 650 670 650
Swim Lesson Participants 1,827 2,034 2,069 1,800 2,085 2,000
Total Daily Attendance 32,052 34,000 35,200 34,000 37,710 35,000
Swim Meet Attendance 7,500 7,500 7,000 7,500 7,500 5,000
Division Operating Budget
Authorized Positions (FTE) 10.9 10.9 11.6 11.8 11.8 12.4
ѕ Personnel Expenditure 451,892$466,849$495,880$527,290$523,560$546,760$
ѕ Operations & Maintenance 207,456 218,853 194,495 240,920 219,206 246,810
ѕ Capital Outlay 18,250 37,028 66,569 26,440 25,940 39,940
Division Total 677,598$722,730$756,944$794,650$768,706$833,510$
The Aquatics Division is dedicated to providing a diverse range of high-quality aquatic programs and activities
that are accessible to all members of the community. Aquatics programs support and promote safety, fitness,
education and youth sports. The Aquatics Division coordinates with the Poway Unified School District and
youth sports organizations to provide programming that is reflective of community needs.
By March 2018, update the policies and procedures for the Swim Center. This includes rules, regulations,
rental policies, and large group-use policies.
By March 2018, propose a new Swim Center fee structure that provides affordable access for the public and
also contains a cost-recovery model that is up-to-date with current operational expenses.
Ensure minimized interruption to operations while coordinating directly with the Public Works and
Development Services departments to complete Capital Improvement Projects scheduled for October 2017
through March 2018.
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
73
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POWAY CENTER FOR THE PERFORMING ARTS
Community Services Department
Division No: 0204
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Total Performances 156 160 154 161 148 150
Total Rehearsals 87 89 98 84 113 100
Total Attendance 55,652 60,276 57,908 58,313 57,000 57,000
Average Attendance per Show 357 393 376 389 385 380
Total Hours Facility Used 1,497 1,643 1,647 1,600 1,600 1,600
Division Operating Budget
Authorized Positions (FTE)7.5 7.6 7.9 7.9 7.9 7.9
ѕ Personnel Expenditure 511,271$503,333$544,875$563,590$569,598$566,540$
ѕ Operations & Maintenance 480,515 515,505 523,134 566,440 555,144 503,410
ѕ Capital Outlay 78,050 88,320 87,390 95,350 98,850 84,280
Division Total 1,069,836$1,107,158$1,155,399$1,225,380$1,223,592$1,154,230$
The Poway Center for the Performing Arts Center Division is responsible for the efficient and effective
operation and maintenance of the Poway Center for the Performing Arts. The Division staff partners with
Poway OnStage, the Poway Unified School District, and community-based arts organizations to provide
leisure and cultural activities that entertain, enlighten and enrich lives. Staff ensures professional technical,
box office, and front-of-house services. The volunteer usher program provides critical operational support.
The lobby features juried rotating art exhibits.
By September 2017, review, revise and negotiate an updated joint-use agreement with the Poway Unified
School District.
Evaluate and revise the visual arts offerings and identify ways to incorporate community arts partnerships and
events into the future seasons.
Throughout the fiscal year, implement venue management software through strategic training and
incorporation of standard operating procedures.
$-
$200
$400
$600
$800
$1,000
$1,200
$1,400
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
75
76
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OLD POWAY PARK
Community Services Department
Division No: 0205
Division Goals & Objectives
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Number of City-Hosted Events 6 7 11 11 9 9
Number of Volunteer-Hosted Events 152122272120
Poway Midland Railroad Ridership 59,800 59,860 58,380 62,000 55,220 55,300
Museum/Nelson House Attendance 13,500 13,900 14,000 15,450 14,000 14,000
Facility Rentals 257 339 396 390 415 425
Reserve Park Ranger Volunteer Hours 2,280 3,080 2,760 3,760 3,760 4,000
Division Operating Budget
Authorized Positions (FTE)3.5 3.6 4.5 4.9 4.9 4.5
ѕ Personnel Expenditure 209,053$232,477$267,700$290,440$299,515$303,700$
ѕ Operations & Maintenance 158,556 174,643 177,875 168,180 173,237 169,740
ѕ Capital Outlay 7,390 17,762 11,291 8,910 16,669 30,270
Division Total 374,999$424,882$456,866$467,530$489,421$503,710$
In cooperation with the Development Services Department and the Veterans Park Committee, explore and
develop a concept to honor POW-MIA in the Poway Veterans Park.
Develop operational procedures and guidelines for the Blacksmith Shop and partner with a new volunteer
organization to establish consistent historic demonstrations by June 2018.
The Old Poway Park Division is dedicated to bringing history to life through community group partnerships.
Interpretive tours and themed programs and events ensure visitors experience Poway's history, and facilitate
celebration and community spirit. The Reserve Park Ranger Program helps provide a safe and family-friendly
park and trail system. Staff administers agreements for operation of the Farmers Market, Poway Midland
Railroad, Hamburger Factory Restaurant, Poway Museum and Blacksmith Shop.
$-
$100
$200
$300
$400
$500
$600
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
77
78
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LIBRARY
Community Services Department
Division No: 0206
Division Goals & Objectives
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Patron Count 290,000 283,248 269,439 320,000 280,000 280,000
Circulation 730,000 731,205 797,408 815,000 860,000 860,000
Programs/Attendance 650/27,000 769/29,059 952/33,666 715/30,000 1,100/50,000 1,100/50,000
Internet Sessions 43,000 44,544 39,421 50,000 31,000 31,000
Division Operating Budget
ѕ Operations & Maintenance 54,786$ 52,010$53,065$60,710$65,033$71,020$
ѕ Capital Outlay - - - ---
Division Total 54,786$52,010$53,065$60,710$65,033$71,020$
The Library Division is a cost center that ensures the City supports Library building maintenance operations,
custodial service, landscape maintenance, and security. City staff is the liaison to County Library staff, fostering a
strong working relationship and responding to special building maintenance requests, as needed.
Promote positive relations and effective operations by coordinating interaction between County Library staff
and all City departments.
Administer the Library Endowment Fund in accordance with Council policy.
$-
$10
$20
$30
$40
$50
$60
$70
$80
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17Thousands Capital Outlay
Operations &
Maintenance
79
80
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INTERPRETIVE SERVICES
Community Services Department
Division No: 0207
Division Goals & Objectives
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Volunteer Hrs.-Blue Sky & Kume yaay 3,378 3,111 2,855 4,000 1,700
2,500
Blue Sky:
Public, School, Scout Tours 60
84 98 75 95
95
Public Programs 10 7 712 4
7
All Tours and Outreach Participants 832
1,249 1,436 1,500 1,500
1,500
Kumeyaay:
School Tours 41
52 56 47 55
55
School Tour Participants 1,052 1,649 1,768 1,300 1,450
1,450
489 968 337 500 500 700
Division Operating Budget
Authorized Positions (FTE)1.0 1.0 1.0 1.0 1.0 1.5
ѕ Personnel Expenditure 80,218$85,374$87,219$106,840$105,164$109,970$
ѕ Operations & Maintenance 16,390 20,012 16,171 21,540 23,141 27,990
ѕ Capital Outlay 3,120 3,120 3,120 3,120 3,120 6,830
Division Total 99,728$108,506$106,510$131,500$131,425$144,790$
Public, Scout Tour Participants
The Interpretive Services Division is dedicated to the preservation and protection of the Blue Sky Ecological
Reserve and the Kumeyaay-Ipai Interpretive Center at Pauwai. The goal is to carefully manage these valuable
resources for future generations. Staff provides interpretive cultural and natural resource programs to foster
stewardship, and recreational activities that promote healthier lifestyles. Staff coordinates and partners with a
team of volunteers to create opportunities for the public, schools, and community-based groups to connect with
nature and history.
Create and implement a new self-guided public tour option and host two annual programs at the Kumeyaay-
Ipaii Interpretive Center.
To meet the needs and interests of future volunteers, develop and implement a self-paced Blue Sky docent
training program by September 2017
$-
$50
$100
$150
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
81
82
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COMMUNITY PARK
Community Services Department
Division No: 0208
Division Goals & Objectives
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
25 24 31 23 23 23
1,872 1,930 1,971 2,000 1,950 1,950
547 528 498 565 490 490
Contract Class and Camp Participants 4,263 4,268 4,564 4,450 4,400 4,400
405 457 460 435 425 430
Division Operating Budget
Authorized Positions (FTE)5.8 5.8 5.8 5.9 5.9 5.8
ѕ Personnel Expenditure 267,888$293,185$327,811$384,090$367,939$379,700$
ѕ Operations & Maintenance 403,829 452,883 506,567 478,260 474,452 432,950
ѕ Capital Outlay 21,370 23,452 57,667 22,060 25,060 20,960
Division Total 693,087$769,520$892,045$884,410$867,451$833,610$
The Community Park Division is dedicated to providing classes, programs and services that bring the Poway
community together, and expand recreational opportunities for people of all ages. Staff develops and hosts events
and activities that promote health and wellness, and are accessible to families at all income levels. Staff also
coordinates with the Poway Senior Center and local nonprofit groups to provide programs reflective of the
community's needs and interests.
In cooperation with the City Manager's Office, continue efforts to achieve Poway's goal of constructing a
future community center. Explore partnership models, and cost-saving and revenue-generating opportunities.
In relation to the community center, continue facility use discussions with the Poway Valley Senior Center
Corporation, and negotiate a new agreement.
Facility Rentals
Youth and Teen Programs
Contract Classes and Camps
Youth and Teen Program Participants
$-
$200
$400
$600
$800
$1,000
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
83
84
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DEVELOPMENT SERVICES
Department Code: 0300
Expense 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Classification Actual Actual Actual Actual Estimated Proposed
Total Positions 23.0 22.0 22.5 22.5 22.5 25.5
Personnel Expense $ 2,773,266 $ 2,573,167 $ 2,776,588 $ 2,909,850 $ 3,004,691 $ 3,255,960
Operations and Maintenance 1,402,677 1,603,437 1,726,269 1,771,820 2,208,343 1,811,260
Capital Outlay 37,920 34,620 36,440 69,210 66,430 56,390
Total Dept. Operating Budge $ 4,213,863 $ 4,211,224 $ 4,539,297 $ 4,750,880 $ 5,279,464 $ 5,123,610
Goals and Implementation
$0
$1
$2
$3
$4
$5
$6
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Millions
Capital Outlay Operations and Maintenance Personnel Expense
¾Explore alternative energy sources, such as solar
power, to reduce costs.
¾Conduct a nexus fee study to determine actual cost of
service delivery for planning, building and
engineering; and determine an appropriate cost-
recovery model for Development Services.
¾Coordinate with regional, state and federal agencies
to identify and secure new grants as they become
available.
¾Install sidewalks and street lighting on Midland Road.
¾Implement safety improvements on Espola Road.
¾Maintain a Pavement Condition Index rating of 70 or
greater.
¾Utilize an online permitting tool to
streamline the application process for
development and code compliance issues.
¾Lead implementation of the Poway Road
Specific Plan, and coordinate with other
departments.
¾Support development, design and future
construction of the Mickey Cafagna
Community Center.
¾Continue to support the development of
affordable housing projects in the City via
partnerships with housing providers.
¾Revise the landscape manual for Zone B
vegetation management requirements.
85
86
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Development Services Department
Development Services
Director
Org: 0300
Traffic
Engineering
Org: 0307
Land Development
Engineering
Org: 0305
Planning
Org: 0301
Building and Safety
Inspection
Org: 0303
Housing
Org: 0309
Capital Projects
Engineering
Org: 0304
Engineering
Inspection
Org: 0306
Stormwater
Management
Org: 0308
Engineering
Planning
Successor Agency
Administration
Org: 0310
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
CT = Contract as Full Time Equivalent
FY 2017-18
Total FT: 25 / PT: 0.5 / CT: 4
Total Exp. $5,123,610
FT: 6
Exp: $781,560
FT: 7 / PT: 0.5
Exp: $1,110,720
FT: 0 / CT: 3.5
Exp: $942,690
FT: 0
Exp: $23,000
FT: 0
Exp: $20,400
FT: 4
Exp: $805,790
FT: 5
Exp: $649,000
FT: 3
Exp: $250,870
FT: 0 / CT: 0.5
Exp: $195,860
FT: 0
Exp: $343,720
87
88
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DIRECTOR OF DEVELOPMENT SERVICES
Development Services Department
Division No: 0300
Division Goals & Objectives
»
»
»
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Operating Budget Actual Actual Actual Actual Estimated Proposed
Authorized Positions (FTE)7.0 7.0 6.5 6.5 6.5 6.0
ѕ Personnel Expenditure 757,742$712,616$743,007$780,790$718,563$725,770$
ѕ Operations & Maintenance 31,936 34,616 39,504 50,910 51,981 51,270
ѕ Capital Outlay 5,160 4,350 3,600 3,600 3,600 4,520
Division Total 794,838$751,582$786,111$835,300$774,144$781,560$
Program Budgets Total
5110 – North County Winter
Shelter $103,132 $15,571 $118,703
5961 – Home Share &
Community Connections $1,023,043 $79,895 $1,102,938
Total Program Budgets $1,126,175 $95,466 $1,221,641
The Office of the Director is responsible for the overall administration of the department. The Director is
responsible for managing the operation of the department and ensuring that all department goals are achieved in
an efficient manner.
Finalize the Poway Road Corridor Study and associated Program EIR.
Oversee City Capital Improvement Program.
Oversee purchase of open space in accordance with the Habitat Acquisition Strategy.
Added for 2017-18
Complete updates to the Municipal Code.
Oversee design of a new Community Center building.
Approp. Thru March 2017
Begin a limited implementation of eTRAKiT to offer online permit and research.
$640
$660
$680
$700
$720
$740
$760
$780
$800
$820
$840
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
89
90
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PLANNING
Development Services Department
Division No: 0301
Division Goals & Objectives
»
»
»
»
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Actual Estimated Proposed
Development Review Applications 63 48 51 49 66 55
Conditional Use Permit Applications 22 11 22 11 20 17
Sign Permit Applications 160 131 121 94 71 115
Variance Applications 757666
Temporary Use Permit Applications 65 56 60 49 44 54
Vegetation Abatements 944 876 135 106 143 131
Code Cases 872 800 634 623 729 732
Division Operating Budget
Authorized Positions (FTE)7.0 7.0 7.0 7.0 7.0 7.5
ѕ Personnel Expenditure 851,297$890,220$847,674$893,840$870,851$906,660$
ѕ Operations & Maintenance 158,403 151,440 118,285 215,010 236,157 188,250
ѕ Capital Outlay 8,940 9,340 9,340 9,340 9,340 15,810
Division Total 1,018,640$1,051,000$975,299$1,118,190$1,116,348$1,110,720$
The Planning Division assists the development community and homeowners with processing land-use
applications, and ensuring compliance with zoning and conditions of approval through plan reviews and field
inspections. It is the City’s goal to process all land-use applications in a timely manner. Code Compliance is
conducted within the Planning Division and enforces City regulations on signs, graffiti, businesses, noise, housing,
vegetation management, stormwater pollution, vehicle abatement and other topics.
Continue work on the Poway Road Corridor Study.
Complete zoning amendments to the Poway Municipal Code.
Facilitate design of a new Community Center building.
Pursue purchase of open space in accordance with the Habitat Acquisition Strategy.
Provide accurate information to the public in a timely manner.
Apply Affordable Housing Overlay Zones to sites identified in the Housing Element.
Follow adopted code-compliance procedures and work with property owners to gain compliance.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
91
92
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BUILDING AND SAFETY INSPECTION
Development Services Department
Division No: 0303
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Actual Estimated Proposed
Plan Checks 705 896 862 1,069 1,090 1,025
Building Permits 2,099 2,682 2,072 2,649 2,640 2,428
Inspections 6,112 8,221 8,709 9,089 8,880 8,602
Division Operating Budget
ѕ Operations & Maintenance 856,811$849,857$1,060,273$888,040$941,578$939,990$
ѕ Capital Outlay 1,800 2,410 1,800 1,800 1,800 2,700
Division Total 858,611$852,267$1,062,073$889,840$943,378$942,690$
The Building and Safety Inspection Division provides assistance and information on construction code
requirements to developers and residents through telephone/counter contacts, plan check review and structural,
electrical, plumbing and mechanical inspections. The City's Building and Safety Inspection services are provided
through a contract with Esgil Corporation.
Provide accurate information, and plan check and inspection services to developers and residents.
Monitor and implement changes in laws, codes and techniques that affect the building industry.
Maintain and update the database record of all stored plans.
Meet turn-around times for plan check services.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
93
94
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CAPITAL PROJECTS ENGINEERING
Development Services Department
Division No: 0304
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Actual Estimated Proposed
Projects in Design 18 17 20 31 30 30
Projects Under Construction 10 14 8 14 21 21
Division Operating Budget
Authorized Positions (FTE)2.0 2.0 2.0 2.0 2.0 4.0
ѕ Personnel Expenditure*487,111$358,172$465,543$487,110$667,377$783,940$
ѕ Operations & Maintenance 8,429 6,816 8,611 13,740 20,390 17,320
ѕ Capital Outlay 4,640 1,140 1,140 1,140 1,140 4,530
Division Total 500,180$366,128$475,294$501,990$688,907$805,790$
The Capital Projects Engineering Division develops the short and long-term Capital Improvement Projects
Program. Staff oversees design, construction administration, and inspection services for capital improvement
projects. The Division also performs special studies and provides engineering support for projects in other
departments, such as Community Services and Public Works.
Complete Capital Improvement Projects (CIP) in accordance with the approved CIP Program, including the
design and construction of the Welton, Buhler and Pomerado Reservoir rehabilitation projects; Water Treatment
Plant rehabilitation projects; Community Swim Center renovations; Poway Center for the Performing Arts
cooling tower and boiler replacement; Espola Road safety improvements; and the Lake Poway Boat Dock
Replacement project.
Continue to provide residents with well-maintained, safe streets through the implementation of our street
maintenance program, including the annual slurry seal, pavement overlay and street striping projects.
Evaluate the results of the citywide Corrugated Metal Pipe (CMP) condition assessment, and establish a multi-
year prioritized maintenance and replacement program to address aging and deteriorated CMP in order to protect
infrastructure and property from storm runoff.
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
95
96
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LAND DEVELOPMENT ENGINEERING
Development Services Department
Division No: 0305
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Actual Estimated Proposed
Grading Permit Applications 17 18 13 17 14 18
Improvement Plan Applications 8 7 10 9 6 8
Other Engineering Reviews 81 43 57 59 53 69
Right-of-Way Permit Applications 236 291 273 272 262 300
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 4.0 4.0 4.0 5.0
ѕ Personnel Expenditure*419,123$393,016$494,584$515,290$505,079$593,190$
ѕ Operations & Maintenance 31,151 83,801 34,636 52,800 53,080 52,300
ѕ Capital Outlay 3,700 3,700 3,580 34,080 31,300 3,510
Division Total 453,974$480,517$532,800$602,170$589,459$649,000$
*Portion of costs allocated for shared positions
Complete initial reviews of all grading and improvement plans within six weeks of submittal.
Undertake website enhancements and develop updated checklists to improve public understanding and
awareness of land development engineering requirements.
Provide accurate information to the public in a timely manner.
The Land Development Engineering Division assists the private development community and homeowners with
processing grading permits, improvement plans, and addressing other engineering matters in a timely manner
while ensuring compliance with City standards and specific conditions of approval.
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
97
98
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ENGINEERING INSPECTION
Development Services Department
Division No: 0306
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Actual Estimated Proposed
Grading Projects Inspected 30 26
30 29 30
31
MDRAs Inspected 24 40
31 29 33
35
Capital Improvement Projects Inspected 13 15
11 16 20
21
Right-of-Way Permits Inspected 180 291
259 258 248
285
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 3.0 3.0 3.0 3.0
ѕ Personnel Expenditure*197,401$165,512$192,583$199,370$209,069$203,450$
ѕ Operations & Maintenance 30,533 109,655 43,916 25,960 26,760 29,220
ѕ Capital Outlay 11,820 11,820 12,220 12,220 12,220 18,200
Division Total 239,754$286,987$248,719$237,550$248,049$250,870$
*Portion of costs allocated for shared positions
The Engineering Inspection Division is responsible for ensuring that all public and private construction projects
comply with City-approved plans and specifications and meet state requirements to prevent stormwater pollution.
Respond to inspection needs and requests on public and private projects.
Oversee right-of-way permits according to established procedures, from review of plans to final project
inspection.
Train all Engineering Inspectors annually on National Pollutant Discharge Elimination System (NPDES)
requirements and other technical inspection issues.
$-
$50
$100
$150
$200
$250
$300
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
99
100
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TRAFFIC ENGINEERING
Development Services Department
Division No: 0307
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Actual Estimated Proposed
Traffic Counts 53 25 25 25 15 55
Traffic Safety Committee Items 2 4 4365
YourGov Traffic Requests*N/A N/A 75 100 125 150
Division Operating Budget
Authorized Positions (FTE)1.0-----
ѕ Personnel Expenditure**60,589$53,631$33,197$33,450$33,752$42,950$
ѕ Operations & Maintenance 37,031 84,982 91,143 90,110 184,510 145,790
ѕ Capital Outlay 1,860 1,860 4,760 7,030 7,030 7,120
Division Total 99,480$140,473$129,100$130,590$225,292$195,860$
Program Budgets Approp. Through
March 2017 Added for 2017-18 Total
1188 - Motorist Aid Services $0 $175,344
Total Program Budgets $0 $175,344
*Estimated data used through 2015-16, with actual data to be reflected effective of 2016-17
**Allocated cost of shared positions beginning in 2014-15
$175,344
$175,344
The Traffic Engineering Division is responsible for resolving the City’s traffic engineering and transportation
planning issues. Staff oversees the operation and maintenance of the City’s computerized traffic signal system
and reviews all work area traffic control designs and traffic impact reports for land development projects. Most
of the traffic engineering work is done by a consultant.
Collect traffic data for the San Diego Association of Governments (SANDAG) and review its Congestion
Management Program.
Respond to all inquiries regarding traffic related issues.
Maintain traffic signal timing and adjust as necessary.
Review development projects according to established timelines.
$-
$50
$100
$150
$200
$250
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure**
101
102
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STORMWATER MANAGEMENT
Development Services Department
Division No: 0308
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Actual Estimated Proposed
Municipal Inspections 30 30 30 30 30 30
Educational Materials Distributed 57,000 30,000 200 720 1,950 2,000
Dry Weather Sites Monitored 50 50 50 46 46 46
Division Operating Budget
◊Operations & Maintenance 192,122 191,568 128,662 313,250 572,392 343,720
◊Capital Outlay - - - - - -
Division Total 192,122$ 191,568$ 128,662$ 313,250$ 572,392$ 343,720$
The Stormwater Management Division is responsible for preserving, protecting and improving the waters of the
U.S. within the City boundaries. Staff maintains compliance with the National Pollutant Discharge Elimination
System Permit by reducing or preventing the discharge of pollutants to the storm drain system and performing
required inspections, monitoring and annual reporting. Most inspection, monitoring and reporting work is
completed by a consultant.
Update the City's Best Management Practices (BMP) Design Manual to reflect stormwater permit clarifications
and revisions developed by the Copermittees.
Update the City's jurisdictional Runoff Management Plan to create more efficiencies in tracking and inspections.
Inspect industrial/commercial/municipal facilities, construction sites, treatment best management practices, and
other items to remain in compliance with the stormwater permit.
Complete state-mandated reporting within required timelines.
‐
100
200
300
400
500
600
Actual
2012‐13
Actual
2013‐14
Actual
2014‐15
Actual
2015‐16
Estimated
2016‐17
Proposed
2017‐18Thousands Capital Outlay
Operations &
Maintenance
103
104
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HOUSING AUTHORITY & PROGRAMS
Division No: 0309
Division Goals & Objectives
»
»
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Operating Budget Actual Actual Actual Actual Estimated Proposed
Authorized Positions (FTE)------
ѕ Personnel Expenditure 3$-$-$-$-$-$
ѕ Operations & Maintenance 20,092 37,352 82,222 79,000 84,366 20,400
ѕ Capital Outlay ------
Division Total 20,095$37,352$82,222$79,000$84,366$20,400$
Facilitate the completion of the Villa de Vida affordable housing site.
Coordinate with County of San Diego to disseminate fair housing information.
Work with non-profit developers to implement Exclusive Negotiating Rights Agreements and negotiate the
terms of Disposition and Development Agreements for future affordable housing developments.
Monitor each of Poway's affordable housing developments to ensure continued compliance with regulatory
agreement requirements.
Development Services Department
The Housing Authority and Programs Division supports Poway's Housing Authority. Staff works to provide the
community with a variety of housing options, including high-quality, multi-family and single-family homes
affordable to low and moderate-income households. This Division manages existing assets and facilitates
affordable housing development with care and attention to resident and community needs. Additionally, staff
works with non-profit housing developers to build new, quality affordable housing developments for the
community.
Administer the SHOP and BEGIN loan programs, including monitoring of existing program loans, and
reissuance of loans related to participating household resales.
$-
$10
$20
$30
$40
$50
$60
$70
$80
$90
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
105
HOUSING PROGRAMS
Development Services Department
Housing Assistance Programs Total
1135 - Supporting Home Ownership in Poway
(SHOP) Program 2,122,134$-$ 2,122,134$
Housing Developments Programs
5925 - Oak Knoll/Pomerado Rd Affordable Housing 2,193,927$30,000$
5989 – Twin Peaks Affordable Housing 1,131,657$-1,131,657$
Total Housing Programs 5,447,718$30,000$5,477,718$
Appropriations Appropriation for
March 2017 FY 2017-18
2,223,927$
106
REDEVELOPMENT SUCCESSOR AGENCY
ADMINISTRATION
Development Services Department
Division No: 0310
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Operating Budget Actual Actual Actual Actual Estimated Proposed
Authorized Positions (FTE)------
ѕ Personnel Expenditure -$-$-$-$-$-$
ѕ Operations & Maintenance 36,169 53,350 119,017 43,000 37,129 23,000
ѕ Capital Outlay ------
Division Total 36,169$53,350$119,017$43,000$37,129$23,000$
This Division is the administrative cost center for the Successor Agency to the former Poway Redevelopment
Agency, dissolved effective February 1, 2012 by State Legislative action.
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PUBLIC WORKS
Department Code: 0400
Expense 2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Classification Actual Actual Actual Adopted Estimated Proposed
Authorized Positions 80.0 84.4 89.4 89.4 89.4 86.8
Personnel Expense $ 7,750,428 $ 8,048,806 $ 8,530,787 $ 9,305,380 $ 8,766,594 $ 8,744,960
Operations and Maintenance 28,288,904 27,123,501 25,350,108 31,882,320 28,292,107 28,663,500
Capital Outlay 902,008 753,560 868,788 883,610 1,100,299 1,034,200
Total Department Budget $ 36,941,340 $ 35,925,867 $ 34,749,683 $ 42,071,310 $ 38,159,000 $ 38,442,660
Goals and Implementation
$-
$5
$10
$15
$20
$25
$30
$35
$40
$45
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Millions
Capital Outlay Operations and Maintenance Personnel Expense
¾Seek and apply for grants to fund
infrastructure improvements, including water,
sewer and roadways.
¾In coordination with the Human Resources &
Risk Management Department, develop and
implement a comprehensive risk management
plan.
¾Maintain safe neighborhoods, including well-lit
streets and roads.
¾Maintain and refresh City parks, open space,
trails and facilities to provide exceptional
experiences.
¾Monitor water systems to ensure safe, reliable
delivery of water.
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Public Works Department
Director of Public Works
Org: 0400
Facilities
Maintenance
Org: 0419
Parks, Trails and
Landscape Maint.
Org: 0418
Water Supply,
Treatment & Storage
Org: 0402
Water Transmission
and Distribution
Org: 0404
Wastewater Disposal
and Contract Admin.
Org: 0403
Streets
Maintenance
Org: 0411
Stormwater and Flood
Control
Org: 0412
Vehicle and Equipment
Maintenance
Org: 0413
Special Districts and
Contract Services
Org: 0420
Wastewater Collection
Maintenance
Org: 0405
Reclaimed Water
Supply and Storage
Org: 0406
Maintenance
Operations
Org: 0410
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
FT: 4
Exp: $556,410
FT: 5 / PT: 0.5
Exp: $735,080
Total FT: 82 / PT: 4.8
Total Exp. $38,442,660
FT: 13 / PT: 1.4
Exp: $2,383,980
FT: 4
Exp: $1,140,380
FT: 1
Exp: $2,784,640
FT: 4
Exp: $1,138,120
FT: 9 / PT: 1.9
Exp: $4,523,890
FT: 6
Exp: $981,070
FT: 0
Exp: $3,456,240
FT: 7
Exp: $1,018,460
FT: 7
Exp: $16,077,270
FT: 9
Exp: $1,341,380
FT: 1
Exp: $653,230
Utility Systems
Operations & Maintenance
Org: 0401
FT: 12 / PT: 1
Exp: $1,652,510
FY 2017-18
111
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DIRECTOR OF PUBLIC WORKS
Public Works Department
Division No: 0400
Division Goals & Objectives
»
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
6,682 5,400 7,116 7,620 12,422 14,000
356 390 373 366 358 380
5.10 5.20 5.20 5.50 5.55 5.40
Division Operating Budget
Authorized Positions (FTE)4.0 5.0 7.0 7.0 7.0 4.0
ѕ Personnel Expenditure 595,963$697,061$779,652$846,800$786,799$496,160$
ѕ Operations & Maintenance 21,844 27,263 39,522 41,180 48,403 46,020
ѕ Capital Outlay 7,740 10,630 9,980 9,980 9,980 14,230
Division Total 625,547$734,954$829,154$897,960$845,182$556,410$
Work Orders
Online Service Requests
Maintain compliance with Cal/OSHA regulations through execution of written programs and plans.
Disposal Rate lbs./person/day
(8.6 or less= 50% diversion or more)
The Office of the Director oversees and coordinates 13 functional areas to ensure reliable operation and
maintenance of public infrastructure to protect public health and safety. The Department is responsible for
compliance with state and federal regulations for water treatment, water distribution, wastewater, reclaimed
water, stormwater, flood control, solid waste, household hazardous waste, and fleet operations. Additional
functions include maintenance of streets, medians, sidewalks and signage; parks, trails and open space; urban
forestry; traffic signals and street lights; public facilities; and administration of special districts. The Office of
the Director also ensures Department preparedness for emergency events,including wildfires, earthquakes and
severe weather.
Ensure all operations meet or exceed regulatory requirements.
Meet or exceed the state mandated solid-waste diversion rate.
Ensure timely, effective response to service requests.
$-
$200
$400
$600
$800
$1,000
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
113
114
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UTILITY SYSTEMS OPERATIONS AND MAINTENANCE
Public Works Department
Division No: 0401
Division Goals & Objectives
»
»
»Integrate assets into Cartegraph Operations Management System (OMS).
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
10.16 10.66 9.03 7.10 7.53 7.90
2.86 2.73 2.53 2.58 2.63 2.68
84,474 85,229 83,132 83,534 83,558 83,558
Division Operating Budget
Authorized Positions (FTE)12.0 11.0 12.0 12.0 12.0 13.0
ѕ Personnel Expenditure 1,286,912$1,197,079$1,165,536$1,338,920$1,068,950$1,421,210$
ѕ Operations & Maintenance 105,367 105,326 196,183 192,340 181,116 161,430
ѕ Capital Outlay 55,914 46,024 55,039 51,900 52,643 69,870
Division Total 1,448,193$1,348,429$1,416,758$1,583,160$1,302,709$1,652,510$
This Division plans work and directs activities to ensure delivery of water to residents and businesses, and
transportation of wastewater to the City of San Diego's wastewater treatment system for production of reclaimed water
or discharge through the Point Loma Treatment Plant. Raw water purchased from the San Diego County Water
Authority is piped to Poway's Water Treatment Plant, which delivers an average flow of 10 million gallons per day of
treated water to 18 reservoirs for domestic and commercial use, landscape irrigation, and fire protection. Central to the
delivery of high quality potable water, reclaimed water, and the disposal of wastewater is a complex piping and
pumping system that is operated and maintained by this Division. This Division is also responsible for providing
customer field service, including meter reading and repair and turning water service on and off.
Operate and maintain all potable and reclaimed pumping and storage facilities.
Operate, maintain and rehabilitate pumping systems to transport wastewater for treatment.
* Measured in Million Gallons per Day
Water Meters Read
Average Daily Potable Water*
Average Daily Wastewater Pumped
and Gravity Fed*
$-
$500
$1,000
$1,500
$2,000
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
115
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WATER SUPPLY, TREATMENT AND STORAGE
Public Works Department
Division No: 0402
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
10.79 11.77 9.81 7.87 7.69 8.76
10.16 10.66 9.03 7.10 7.53 7.90
41,900 41,900 45,317 45,317 45,317 45,383
Division Operating Budget
Authorized Positions (FTE)6.0 7.0 8.0 8.0 8.0 7.0
ѕ Personnel Expenditure 832,372$ 937,911$1,082,246$1,107,800$1,069,078$ 963,620$
ѕ Operations & Maintenance 15,446,470 14,168,987 12,703,565 16,565,820 14,539,187 14,987,710
ѕ Capital Outlay 172,195 174,016 111,077 130,140 158,558 125,940
Division Total 16,451,037$ 15,280,914$13,896,888$17,803,760$15,766,823$ 16,077,270$
* Measured in Million Gallons per Day
Program Budgets Total
1167 Water Conservation 815,705$-$ 815,705$
Total Program Budgets 815,705$-$ 815,705$
This Division plans for and acquires water supplies, maximizes the water storage capabilities of Lake Poway and the City's
reservoir system, treats raw water to ensure potable water quality that meets or exceeds regulatory requirements, and
ensures the availability of high-quality water during normal and high-demand times. The Division must meet
comprehensive regulatory reporting requirements for state, federal, and local agencies.
Monitor utility distribution systems and provide water quality that meets or exceeds regulatory requirements.
Monitor and maintain Lake Poway storage.
Maintain compliance with Cal/OSHA regulations through execution of written programs and plans.
Treated Water Delivered*
Annual Water Quality Samples
Raw Water Purchased*
Approp. Through March 2017 Added for 2017-2018
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
117
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WASTEWATER DISPOSAL AND CONTRACT ADMINISTRATION
Public Works Department
Division No: 0403
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
0.534 0.546 0.482 0.472 0.490 0.500
2.86 2.73 2.53 2.48 2.49 2.50
Division Operating Budget
ѕ Operations & Maintenance 4,602,095 4,928,054 4,270,691 4,676,550 3,857,863 3,420,490
ѕ Capital Outlay 24,201 28,488 14,300 35,900 46,807 35,750
Division Total 4,626,296$4,956,542$4,284,991$4,712,450$3,904,670$3,456,240$
*Measured in Million Gallons per Day
This Division’s costs include power to operate the City’s five sewage lift stations that pump an average of 185
million gallons of wastewater annually, and contract costs for the transmission, treatment and disposal of nearly
one billion gallons of wastewater by the City of San Diego. The City of Poway participates in the San Diego
Metro Wastewater Joint Powers Authority with 12 other cities and special districts in San Diego County for
wastewater treatment and shared use of the City of San Diego’s regional wastewater infrastructure.
Coordination with the City of San Diego to ensure cost-effective service and to manage technical elements
associated with wastewater transportation and treatment.
Monitor and maintain Poway's sewerage system lift stations and pumps to prevent sanitary sewer spills of the
public system.
Integrate assets into Cartegraph Operations Management System (OMS).
Wastewater Flow*
Wastewater Pumped*
-
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
5,000
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
119
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WATER TRANSMISSION AND DISTRIBUTION
Public Works Department
Division No: 0404
Division Goals & Objectives
»
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
693 467 930 677 817 650
100% 100% 100%100% 100% 100%
1,973 1,862 35 42 3,500 3,818
760 730 63 52 1,268 1,425
46 46 65 49 54 58
Division Operating Budget
Authorized Positions (FTE)9.0 9.0 9.0 9.0 9.0 9.0
ѕ Personnel Expenditure 764,349$754,196$748,765$853,370$861,512$846,740$
ѕ Operations & Maintenance 390,394 429,362 459,196 439,540 305,377 400,770
ѕ Capital Outlay 87,629 53,543 96,140 84,580 84,580 93,870
Division Total 1,242,372$1,237,101$1,304,101$1,377,490$1,251,469$1,341,380$
Residential Meters Replaced
Percentage of Backflows Tested
Valves Exercised
Fire Hydrants Inspected
Emergency Responses
Perform required utility mark-outs annually.
The Water Transmission and Distribution Division ensures reliable delivery of high quality water. The Division is
responsible for the maintenance and repair of the water mains, pipes and appurtenances that deliver water to
customers. This system consists of 294 miles of water system piping, 1,667 air-release and blow-off assemblies,
2,854 fire hydrants, 7,296 valves, and over 14,171 water meters. The City has a proactive Cross-Connection
Program to identify potential contamination points, ensuring backflow protection and all backflow devices (2258
total/ 189 City owned) in the potable water system meet testing requirements annually.
Maintain a safe and reliable water distribution system.
Perform system-wide distribution maintenance to ensure distribution valves are exercised and system flushing
occurs to maintain water quality.
Ensure all potable water backflow devices are tested annually.
$-
$500
$1,000
$1,500
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
121
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WASTEWATER COLLECTION MAINTENANCE
Public Works Department
Division No: 0405
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
0235 40
915 9 6 56
167,720/ 17% 167,745/ 17% 125,430/ 12% 77,955/ 7% 46,505/ 4% 195,360/ 20%
307,353 /31% 246,022/ 26% 206,091/ 21% 223,553/ 22% 222,417/ 22% 322,344/ 33%
74 10 15 6 10 10
Division Operating Budget
Authorized Positions (FTE)7.0 7.0 7.0 7.0 7.0 7.0
ѕ Personnel Expenditure 532,471$ 573,710$ 607,958$ 682,140$ 657,439$ 623,370$
ѕ Operations & Maintenance 154,311 143,582 141,984 258,560 259,781 269,610
ѕ Capital Outlay 141,186 96,248 102,258 147,640 164,320 125,480
Division Total 827,968$ 813,540$ 852,200$ 1,088,340$ 1,081,540$ 1,018,460$
Private property lateral spills
System pipe videotaped (ft.) / %
System pipe cleaned (ft.) / %
FOG permits issued
Public sewage spills
The City of Poway provides wastewater collection services through 185 miles of collection pipelines, 12,212 sewer
laterals, and 4,030 manholes. This Division provides ongoing preventive cleaning, maintenance and repair of the
sewerage collection system in accordance with the City's Sewer System Management Plan (SSMP) which ensures
the City meets strict regulations set by the State of California. This includes emergency removal of sewer line
blockages, repair and replacement of sewer laterals in the public right-of-way, and maintenance of the structural
integrity of sewer mains and manholes in the collection system. The Division also administers the Fat, Oil, and
Grease (FOG) Program responsible for the permitting and compliance monitoring of food establishments to
minimize the discharge of grease into the sewerage system.
Zero spills of the public sewarage system.
Maintain the City's 185-mile wastewater system pipe by videotaping (20%), and cleaning (33%) annually.
Ensure access to wastewater collection system through an easement maintenance program.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
123
124
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RECLAIMED WATER SUPPLY AND STORAGE
Public Works Department
Division No: 0406
Division Goals & Objectives
»
»
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
37 40 46 36 37 40
174 165 163 173
172 169
25 19 18 14 19 17
Division Operating Budget
Authorized Positions (FTE) 1.0 1.0 1.0 1.0 1.0 1.0
ѕ Personnel Expenditure 104,647$ 108,731$115,889$123,330$ 117,406$113,020$
ѕ Operations & Maintenance 391,038 410,251 446,193 891,350 525,069 532,140
ѕ Capital Outlay 4,129 4,040 4,810 5,310 5,310 8,070
Division Total 499,814$523,022$566,892$1,019,990$647,785$653,230$
Site violations issued
Shutdown tests
Site inspections
The Reclaimed Water Supply and Storage Division is responsible for the delivery of reclaimed (recycled) water
that is used for commercial landscape irrigation in the South Poway Business Park. Poway receives its reclaimed
water supply from the City of San Diego’s North City Reclamation Plant. The system is comprised of 13 miles of
system piping, one pumping station, one reservoir,and over 209 metered connections. The Division monitors,
operates and maintains Poway’s two recycled water distribution system zones, including all regulatory monitoring
and compliance required by the State of California.
Meet demand for reclaimed water in the Poway Business Park.
Perform required four-year regulatory shutdown tests and one-year regulatory site inspections annually.
Update Recycled Water Agreement with the City of San Diego and complete mandatory Salt & Nutrient
Management Plan.
Continue to provide prompt, direct contact with City customers and assist them in achieving regulatory
liAbide by strict regulations associated with use of recycled water set by the State of California.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
125
126
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MAINTENANCE OPERATIONS
Public Works Department
Division No: 0410
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
NA NA 7,546 6,711 12,425 14,000
1,470 1,375 7,117 6,444 11,754 13,300
10,337 4,625 10,308 5,332 4,200 4,800
173 168 209 183 170 200
Division Operating Budget
Authorized Positions (FTE)3.5 3.0 3.0 3.0 3.0 5.5
ѕ Personnel Expenditure 325,068$343,231$319,540$350,240$320,746$665,620$
ѕ Operations & Maintenance 120,114 48,600 52,690 59,830 54,101 61,640
ѕ Capital Outlay 4,407 4,340 49,932 11,090 11,090 7,820
Division Total 449,589$396,171$422,162$421,160$385,937$735,080$
Program Budgets Approp. Through March 2017 Added for 2017-18 Total
1110-Container Recycling 12,000$ 247,893$
1260-Used Oil Recycling 13,710$ 281,436$
1697-Household Hzrd Waste 250,000$ 3,787,374$
Total Program Budgets 275,710$4,316,703$
Graffiti removed sq. ft.
* Prior to FY14-15, Statistics Reflect Only Streets and Drainage
This Division plans, oversees and administers the work of street maintenance, stormwater and flood control,
warehouse operations, and vehicle and equipment maintenance to protect public health and safety and to ensure
regulatory compliance, responsiveness, efficiency and effectiveness during normal and emergency operations.
Ensure regulatory compliance with state and federal environmental agencies.
Ensure timely response to service requests in assigned operational areas.
Requests and work orders completed*
Development plans reviewed
Requests and work orders received
Ensure proper cost accounting of City materials and assets.
235,893$
267,726$
3,537,374$
4,040,993$
$-
$200
$400
$600
$800
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
127
128
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STREETS MAINTENANCE
Public Works Department
Division No: 0411
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
257,756 257,756 303,557 277,065 300,000 300,000
644 164 381 338 293 300
39% 100% 100% 100% 100% 100%
97% 95% 96% 95% 97% 95%
489 437 215 171 137 150
Division Operating Budget
Authorized Positions (FTE)9.0 10.9 10.9 10.9 10.9 10.9
ѕ Personnel Expenditure 711,504$722,828$787,221$906,210$909,891$871,860$
ѕ Operations & Maintenance 2,778,419 2,793,335 2,822,875 3,562,380 3,568,308 3,492,690
ѕ Capital Outlay 114,955 110,095 124,510 124,510 124,510 159,340
Division Total 3,604,878$3,626,258$3,734,606$4,593,100$4,602,709$4,523,890$
This Division preserves and maintains the public roadway infrastructure to ensure the safe and efficient movement of
pedestrians, traffic, goods and emergency services at all times, including special events and emergency situations
such as storm, flood and fire. The Division is responsible for the maintenance and repair of the City's 165 miles of
roads and right-of-ways, sidewalks,regulatory signs, street trees, and removing graffiti from areas visible from the
right-of-way.
Preserve and maintain the public roadway infrastructure.
Respond to roadway emergencies.
Remove graffiti in areas visible from the right-of-way.
Sidewalk Grinds Completed
Percentage of Pothole Work Orders
Responded to Within 1 Working Day
Percentage of Sign Repairs Completed
Within 10 Working Days
Square Feet of Asphalt Repaired
Number of Potholes Repaired
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
129
130
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STORMWATER AND FLOOD CONTROL
Public Works Department
Division No: 0412
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
100%/10% 100%/19% 100%/10% 100%/13% 100%/16% 100%/15%
100%/70% 100%/86% 100%/90% 100%/92% 100%/91% 100%/100%
77% 75% 80% 77% 78% 80%
21,986 35,255 18,139 53,882 46,428 45,000
11 7 8 53
Division Operating Budget
Authorized Positions (FTE)6.0 6.0 6.0 6.0 6.0 6.0
ѕ Personnel Expenditure 530,382$529,607$603,214$580,750$616,830$562,940$
ѕ Operations & Maintenance 291,215 228,728 280,427 252,000 268,366 298,850
ѕ Capital Outlay 67,771 64,360 131,320 93,750 93,750 119,280
Division Total 889,368$822,695$1,014,961$926,500$978,946$981,070$
This Division is responsible for inspecting and maintaining the public drainage and stormwater collection and
conveyance systems to reduce risk of death, injury and property damage due to flooding. This Division performs
annual inspections and maintains over 1,400 stormwater drain inlets, 26 channel mowing sections, 12 detention
basins, 44 under-road box culverts, and 64 miles of pipeline to verify proper operation of all municipal structural
treatment controls designed to reduce pollutant discharges and comply with the National Pollutant Discharge
Elimination System (NPDES) permit.
Inspect and maintain catch basins, stormwater drain inlets, and concrete and open earthen channels.
Complete annual channel cleaning, mowing and invasive/exotic plant removal.
Repair or replace failed corrugated metal pipe (CMP).
Percentage of 4.8 Miles (25.1 acres) of
Earthen Channels Mowed
Square Feet of Invasive Plants Removed
Corrugated Metal Pipe (CMP) Repairs
Percentage of 1,453 Drop Inlets Inspected
and Required Cleaning
Percentage of 6.3 Miles of Concrete
Channels Inspected and Cleaned
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
D
131
132
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VEHICLE AND EQUIPMENT MAINTENANCE
Public Works Department
Division No: 0413
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Total Street-Legal Vehicle Inventory 120 119 130 116 116 124
46% / 54% 51 /49 71% / 29% 60% / 40% 65% / 35% 65% / 35%
100% 100% 100% 100% 100% 100%
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 4.0 4.0 4.0 4.0
ѕ Personnel Expenditure 334,936$353,326$368,415$450,940$376,852$446,140$
ѕ Operations & Maintenance 625,467 612,169 582,741 634,280 595,243 647,540
ѕ Capital Outlay 60,754 34,500 40,133 36,250 182,250 44,440
Division Total 1,021,157$999,995$991,289$1,121,470$1,154,345$1,138,120$
This Division ensures safe and reliable vehicles and equipment for City departments while meeting regulatory
requirements, inspections and certifications. The City's fleet and equipment inventory includes sedans, law
enforcement vehicles, fire apparatus, sewer and water equipment, heavy-duty trucks, tractors, trailers, off-road and
industrial equipment, generators, and small landscape equipment. Essential vehicle services include acquisition
and disposal, preventive maintenance, repairs, regulatory compliance,provision of close to 100,000 gallons of fuel
and oil supplies, and collection and disposal of hazardous waste generated by City departments.
Maintenance strategies that ensure a constant state of readiness.
Proactive and preventive maintenance to extend and maximize service life.
Meet or exceed local, state, and federal regulatory requirements.
Percentage of Regulatory
Compliance Achieved
Percentage of Time Spent on
Scheduled Maintenance Compared
to Unscheduled Repairs
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
133
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ENVIRONMENTAL PROGRAMS
Public Works Department
Division No: 0417
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
2,140 2,005 2,500 2,260 2,300 -
Contracts/Projects Managed 34 / N/A 66/85 55/75 55/75 65/80 -
Division Operating Budget
Authorized Positions (FTE)2.5 2.5 2.5 2.5 2.5 -
ѕ Personnel Expenditure 226,658$190,887$242,222$ 248,200$251,141$-$
ѕ Operations & Maintenance 12,184 11,015 14,275 24,560 10,394 -
ѕ Capital Outlay 3,747 3,440 2,860 2,860 2,860 -
Division Total 242,589$205,342$259,357$275,620$264,395$-$
Reorganization of the Public Works department resulted in the merging of this division with the Director of
Public Works (0400) and Maintenance Operations (0410) divisions. Functions include administration of
internal and contract services for the protection of public health and safety, and to ensure compliance with
applicable local, state, and Federal requirements.
Work Orders Completed in Parks,
Facilities and Special Districts
$-
$50
$100
$150
$200
$250
$300
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
135
136
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PARKS, TRAILS AND LANDSCAPE MAINTENANCE
Public Works Department
Division No: 0418
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Acres Maintained 232 232 232 232 232 232
Sport Courts and Fields Maintained 26 26 26 26 26 26
Miles of Trails 55 56 56 56 56 56
Eagle/Girl Scout Projects Supported 22 22 15 15 15 15
Special Events Supported 24 24 24 24 24 24
37 35 36 36 36 36
Division Operating Budget
Authorized Positions (FTE)14.0 15.0 15.0 15.0 15.0 14.4
ѕ Personnel Expenditure 1,105,126$1,185,112$1,195,532$1,292,890$1,211,355$1,182,240$
ѕ Operations & Maintenance 703,661 673,832 773,313 933,860 945,456 1,075,670
ѕ Capital Outlay 94,578 101,761 104,418 102,460 105,135 126,070
Division Total 1,903,365$1,960,705$2,073,263$2,329,210$2,261,946$2,383,980$
This Division provides safe, clean, well-maintained, inviting, useable public parks, trails and green spaces to
support quality programming and enhance the enjoyment of all residents and visitors. The Division provides full-
service maintenance for parks and public restrooms, certain vacant City properties, sports courts and fields, trails,
and open space. The Division also performs mandated playground inspections and supports landscape maintenance
at City Hall.
Maintain developed parks.
Maintain and expand trails system.
Reduce water consumption by converting to low volume irrigation and increase water monitoring capabilities in
landscaped areas to achieve maximum water efficiency.
Successor Agency/Housing Authority
Properties Maintained
$-
$500
$1,000
$1,500
$2,000
$2,500
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
137
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FACILITIES MAINTENANCE
Public Works Department
Division No: 0419
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
45%/55% 0%/100% 4%/96%0%/100% 0%/100% 5%/95%
Division Operating Budget
Authorized Positions (FTE)2.0 3.0 3.0 3.0 3.0 4.0
ѕ Personnel Expenditure*160,574$222,553$260,452$269,530$265,521$310,960$
ѕ Operations & Maintenance 711,486 633,439 729,191 883,100 833,409 809,460
ѕ Capital Outlay 18,220 13,920 16,371 11,730 34,246 19,960
Division Total 890,280$869,912$1,006,014$1,164,360$1,133,176$1,140,380$
*Portion of costs allocated for shared positions
The Division provides contract and in-house repair, maintenance and janitorial functions for all City buildings and
structures, including 75 buildings ranging in size from 200 to 60,000 square feet, and appurtenances such as
electronic gates, fire extinguishers, fire sprinkler systems, exterior parking lot lights, and security and fire
monitoring systems.
Complete service requests.
Implement and administer prioritized reinvestment plan to maximize and protect City assets.
Percent of Time Preventive
Maintenance Compared to
Unscheduled Repair
Undertake regular preventive maintenance activities.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
139
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SPECIAL DISTRICTS AND CONTRACT SERVICES
Public Works Department
Division No: 0420
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Customer Inquiries and Service Requests 2,823 2,464 1,651 1,724 1,548 2,200
Street Light Outages 865 776 683 538 341 450
89% 92% 93% 94% 95% 95%
Traffic Signal Calls 314 208 215 204 178 240
Emergency Traffic Signal Repairs 28 38 47 81 14 12
Division Operating Budget
Authorized Positions (FTE)1.0 1.0 1.0 1.0 1.0 1.0
ѕ Personnel Expenditure*239,466$232,574$254,145$254,260$253,074$241,080$
ѕ Operations & Maintenance 1,934,839 1,909,558 1,837,262 2,466,970 2,300,034 2,459,480
ѕ Capital Outlay 44,582 8,155 5,640 35,510 24,260 84,080
Division Total 2,218,887$2,150,287$2,097,047$2,756,740$2,577,368$2,784,640$
*Includes allocated cost of shared positions
Program Budgets Total
1198A Landscape Dist. Assmnt.-$150,000$150,000$
Total Program Budgets -$150,000$150,000$
Approp. Through March 2017 Added for 2017-2018
Percentage of Street Lights Repaired
Within 10 Days
This Division is responsible for the maintenance, operation and contract administration of 188 acres of landscape,
42 acres of open space, over 3,000 street lights, traffic signals at 58 intersections, lighted street signs, and 25
flashing beacons within the boundaries of the Special Districts. The Division administers 10 Special Districts and
provides engineering services, contract inspection and supervision of contractual work, administrative support,
coordination of in-house repairs as needed, and staff assistance to property owners, developers, civic associations,
and the general public in matters relating to the Special Districts.
Enhance public safety by providing traffic signals, street lights, illuminated street name signs and safety lighting.
Enhance the quality of life of residents by providing safe, attractive and well-maintained landscaping.
To achieve maximum water efficiency, monitor water use and retrofit irrigation in landscaped areas as feasible.
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
141
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SAFETY SERVICES
Department Code: 0500
Expense 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Classification Actual Actual Actual Actual Estimated Proposed
Authorized Positions 54.0 55.0 56.0 57.5 57.5 58.0
Personnel Expense $ 8,383,555 $ 8,678,905 $ 8,922,772 $ 9,577,180 $ 9,322,646 $ 9,421,000
Operations and
Maintenance 11,365,708 11,904,696 12,233,887 12,901,690 12,996,193 13,533,940
Capital Outlay 553,840 595,206 588,463 583,050 582,998 562,700
Total Department Budget $ 20,303,103 $ 21,178,807 $ 21,745,122 $ 23,061,920 $ 22,901,837 $ 23,517,640
Goals and Implementation
$-
$5
$10
$15
$20
$25
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Millions
Capital Outlay Operations and Maintenance Personnel Expense
Prevent, reduce and disrupt crime in the
community.
Provide the highest level of public safety service
to the community.
Maintain a high level of emergency response
readiness and service.
Enhance emergency preparedness and foster
community engagement.
Deliver effective fire and life safety prevention
services.
143
144
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Safety Services Department
Director of Safety
Services
Org: 0500
Fire Suppression
Org: 0501
Fire Prevention
Org: 0502
Paramedics
Org: 0503
Law Enforcement
Org: 0504
FT = Full Time Equivalent
CT = Contract as Full Time Equivalent
FY 2016-17
Total FT: 58 / CT: 51
Total Exp. $23,517,640
FT: 3
Exp: $510,120
FT: 51
Exp: $9,945,830
FT: 4 / CT: 1
Exp: $623,830
FT: 0
Exp: $419,850
CT: 50
Exp: $12,018,010
145
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DIRECTOR OF SAFETY SERVICES
Safety Services Department
Division No: 0500
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Actual Estimated Proposed
52 52 52 52 52 52
88 8810 10
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 4.0 3.0 3.0 3.0
ѕ Personnel Expenditure 492,893$512,201$573,770$462,100$468,274$438,890$
ѕ Operations & Maintenance 42,581 43,370 56,975 63,730 61,617 55,210
ѕ Capital Outlay 36,930 36,810 25,640 25,640 25,640 16,020
Division Total 572,404$592,381$656,385$551,470$555,531$510,120$
Program Budgets Approp. Through March 2017 Added for 2017-18 Total
1187-CERT Program Funds 12,500$2,500$15,000$
Total Program Budgets 12,500$2,500$15,000$
The Director of Safety Services Division is responsible for providing overall administration,direction, planning
and management for the Fire Department and contract law enforcement services, including budget development
and management, personnel recruitment, citywide emergency planning and incident management.
Provide the highest level of public safety service to the community.
Conduct monthly meetings and liaison with the City Manager and SDSO Captain to identify crime trends and set
priorities.
Enhance emergency preparedness and foster community engagement.
CERT training sessions & drills
Law enforcement activity reports
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
147
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FIRE SUPPRESSION
Safety Services Department
Division No: 0501
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Actual Estimated Proposed
3,800 4,102 4,231 4,564 4,678 4,795
175 188 225 260 250 265
15,500 12,768 14,957 12,882 11,441 13,000
Division Operating Budget
Authorized Positions (FTE)49.0 49.0 49.0 51.0 51.0 51.0
ѕ Personnel Expenditure 7,599,493$7,745,188$8,031,807$8,638,340$8,468,238$8,548,490$
ѕ Operations & Maintenance 762,316 868,010 820,436 948,250 983,185 1,002,180
ѕ Capital Outlay 343,054 375,443 372,010 390,050 395,018 395,160
Division Total 8,704,863$8,988,641$9,224,253$9,976,640$9,846,441$9,945,830$
Program Budgets Approp. Through March 2017 Added for 2017-18 Total
1166- Fire Equip. Trust Fund 71,412$-$ 71,412$
Total Program Budgets 71,412$-$ 71,412$
The Fire Suppression Division is responsible for the delivery of emergency and non-emergency services, including
fire suppression, rescue, emergency medical, hazardous materials responses, and public assistance. The Division
deploys one chief officer and 16 firefighters each day from three fire stations, which include one fire battalion
chief, three fire engines, one ladder truck, and two ambulances. This Division is responsible for the coordination
of facility, apparatus, and equipment repair and maintenance. Personnel training, team response drills, and
incident management are also part of this Division.
Training and manipulative skill hours
Incident responses
Facility and apparatus work orders
Acitvely manage emergency response resources, service delivery and record management systems.
Utilize the department’s Annual Training Plan to maintain a highly-trained, well-prepared workforce of first
responders.
Participate with regional organizations focused on emergency operations and response to maintain awareness of
issues, industry trends, and opportunities for regional service enhancement.
Coordinate facility and apparatus maintenance and repair activities with the Public Works Department to ensure
response readiness and employee safety.
$-
$2,000
$4,000
$6,000
$8,000
$10,000
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
149
150
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FIRE PREVENTION
Safety Services Department
Division No: 0502
Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Actual Estimated Proposed
1,800 2,192 1,127 1,236 1,200 1,200
Operational permits issued 600 578 533 594 725 725
900 842 1,017 953 1,098 1,100
Division Operating Budget
Authorized Positions (FTE)2.0 3.0 3.0 3.5 3.5 4.0
ѕ Personnel Expenditure 291,169$421,516$317,195$476,740$386,134$433,620$
ѕ Operations & Maintenance 177,429 129,064 155,613 145,830 200,112 176,130
ѕ Capital Outlay 43,626 18,270 27,939 20,760 20,760 14,080
Division Total 512,224$568,850$500,747$643,330$607,006$623,830$
The Fire Prevention Division is responsible for the delivery of fire and life safety inspection and education
services to existing businesses, apartments, and educational, institutional and permitted facilities. This Division
provides customer consultations, plan review and new construction inspections to ensure compliance with state
and local fire and life safety regulations. The deputy fire chief manages the Fire Prevention Division, serves as
the City's fire marshal, and provides incident management response.
Deliver a high level of customer service through responsive consultations.
Complete project review, plan check and inspection services within established timelines.
Invest in technologies to improve Fire Company Inspection Program accuracy and efficiencies.
Plan reviews completed
FCIP and business self inspections
Maintain a high level of community safety by performing annual fire and life safety inspections of businesses,
apartment complexes and institutions.
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
151
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PARAMEDICS
Safety Services Department
Division No: 0503
Division Goals & Objectives
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Actual Estimated Proposed
18 18 18 18 18 18
18 18 18 18 18 18
1,760 1,984 1,937 2,051 1,962 2,000
Division Operating Budget
ѕ Operations & Maintenance 253,765$228,640$245,394$269,920$274,940$286,710$
ѕ Capital Outlay 117,274 162,033 160,074 143,800 138,780 133,140
Division Total 371,039$390,673$405,468$413,720$413,720$419,850$
EMS transports
EMS in-service training
Field care audit sessions
The Paramedic Division is a budget cost center that supports Fire Suppression, Division 0501. It specifies the
financial outlay and activity for emergency medical services (EMS). This Division captures equipment and
training costs associated with supporting Safety Services' prehospital EMS delivery system, but contains no direct
personnel costs.
Utilize technology to maximize patient treatment documentation and recordkeeping.
Identify emerging EMS treatment improvements and deliver in-service training and field-care audits to ensure
maintenance of licenses and certifications of personnel.
Maintain active involvement in EMS groups and associations and communicate changes in EMS treatment
protocols to personnel.
$-
$50
$100
$150
$200
$250
$300
$350
$400
$450
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
153
154
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Division Goals & Objectives
»
»
»
»
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Actual Estimated Proposed
14,197 13,145 9,651 10,011 10,860 11,573
226 278 228 274 273 256
12 13 12 11 12 13
256 193 197 179 153 196
Division Operating Budget
ѕ Operations & Maintenance 10,129,618$ 10,635,613$ 10,955,469$ 11,473,960$ 11,476,339$ 12,013,710$
ѕ Capital Outlay 12,956 2,650 2,800 2,800 2,800 4,300
Division Total 10,142,574$ 10,638,263$ 10,958,269$ 11,476,760$ 11,479,139$ 12,018,010$
Program Budgets Approp. Through March 2017 Added for 2017-2018 Total
109,120$-$ 109,120$
66,764 10,000 76,764$
Total Program Budgets 175,884$10,000$185,884$
LAW ENFORCEMENT
Safety Services Department
Division No: 0504
The Law Enforcement Division is a budget cost center that supports comprehensive contract law enforcement services
provided by the San Diego County Sheriff's Department. These services include emergency response, crime
prevention, traffic enforcement, collision reduction, investigative services, drug prevention and education, and
community policing.
Prevent, reduce and disrupt crime in the community.
1152- Law Enforcement Equip.
1160- Sr. Volunteer Patrol Fund
Hold monthly Information Managed Policing Addressing Community Threats (IMPACT) meetings to identify and
target prolific and repeat offenders.
Aggressively target those engaged in drugs, gang-related activities, and persons driving under the influence of drugs
and alcohol.
Continue to target repeat offenders in the community through regular probation, parole and compliance checks.
Number of Calls for Service
Traffic Accident Reports
Start Smart Educ. Classes
Narcotic Arrests
$9,000
$9,500
$10,000
$10,500
$11,000
$11,500
$12,000
$12,500
Actual
2012-13
Actual
2013-14
Actual
2014-15
Actual
2015-16
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
155
156
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HUMAN RESOURCES & RISK MANAGEMENT
Department Code: 0600
Expense 2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Classification Actual Actual Actual Adopted Estimated Proposed
Authorized Positions 2.0 3.0 3.0 3.0 3.0 5.0
Personnel Expense $244,813 $291,332 $329,663 $353,220 $355,726 $748,820
Operations and Maintenance 784,982 930,567 1,108,053 993,120 1,107,830 1,059,110
Capital Outlay 2,180 2,680 4,760 2,180 2,180 9,540
Total Department Budget $1,031,975 $1,224,579 $1,442,476 $1,348,520 $1,465,736 $1,817,470
Goals and Implementation
Human Resources & Risk Management is a newly created department for FY 2017-18, resulting from the reorganization of
Administrative Services into two separate departments; Finance, and Human Resources & Risk Management.
$0
$0
$0
$1
$1
$1
$1
$1
$2
$2
$2
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Millions
Capital Outlay Operations and Maintenance Personnel Expense
¾Complete the implementation of the Enterprise Resource Planning (ERP) System replacement.
157
158
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Human Resources & Risk Management
Department
Director of Human
Resources
Org: 0600
Human Resources
Org: 0601 Risk Management
Org: 0602
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
FY 2017-18
Total FT: 4 / PT: 1
Total Exp. $1,817,470
FT: 2
Exp: $422,010
FT: 2 / PT: 1
Exp: $544,410
FT: 0
Exp: $851,050
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160
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DIRECTOR OF HUMAN RESOURCES
Human Resources & Risk Management Department
Division No: 0600
Division Goals & Objectives
»
»
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Operating Budget Actual Actual Actual Adopted Estimated Proposed
Authorized Positions (FTE)-----2.0
ѕ Personnel Expenditure -$-$-$-$-$ 406,010$
ѕ Operations & Maintenance ----- 14,740
ѕ Capital Outlay ----- 1,260
Division Total -$-$-$-$-$ 422,010$
The Human Resources Director oversees the City's Human Resources and Risk Management activities. The
Director is responsible for the development and administration of personnel policies, providing an effective
recruitment program, administering employee benefits and recognition programs, and maintaining effective
relationships with the City's labor representatives. Oversight of the Risk Management program includes
ensuring optimal utilization of the resources of the California Joint Powers Insurance Authority in the areas of
general liability risk management and workers compensation. Costs directly associated with the oversight of the
Human Resources division and Risk Management program are included in this Division.
Complete the implementation of the Enterprise Resource Planning (ERP) System replacement.
The Human Resources Director is a newly created division for FY 2017-18, resulting from the reorganization of
Administrative Services into two separate departments; Finance, and Human Resources & Risk Management.
Begin utilization of the new ERP system's improved workflow capabilities, including electronic routing of
personnel action forms, employee evaluation processing, and certifications tracking.
Complete comprehensive update to the City's Personnel Rules.
Work with the City Manager's office to develop and implement a succession planning program, including a
citywide training program.
Explore alternative recruitment tools to attract top talent from the public and private sectors.
$-
$50
$100
$150
$200
$250
$300
$350
$400
$450
Actual… Actual… Actual… Adopted… Estimated… Proposed…ThousandsCapital Outlay
Operations &
Maintenance
Personnel
Expenditure
161
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HUMAN RESOURCES
Human Resources & Risk Management Department
Division No: 0601
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Training/Info Sessions offered 5 6 16 17 15 15
Full & Part-Time Recruitments 23 44 51 54 53 50
Personnel Transactions 143 331 305 344 319 300
Employment Applications 2,708 5,132 4,767 3,926 3,283 4,000
Workers' Comp Claims Processed 29 24 21 22 26 23
Division Operating Budget
Authorized Positions (FTE)2.0 3.0 3.0 3.0 3.0 3.0
ѕ Personnel Expenditure 244,813$291,332$329,663$353,220$355,726$342,810$
ѕ Operations & Maintenance 143,745 212,107 218,140 180,040 195,816 193,320
ѕ Capital Outlay 2,180 2,680 4,760 2,180 2,180 8,280
Division Total 390,738$506,119$552,563$535,440$553,722$544,410$
The Human Resources Division is responsible for providing comprehensive, centralized, employment-related
services to employees and departments. The Division is responsible for implementing and administering
personnel policies, practices and procedures; providing professional and technical assistance to departments in
all areas of human resources and employee-relations issues; managing the City’s workers’ compensation
program; conducting comprehensive recruitment and selection activities; maintaining a citywide classification
and compensation system; overseeing the performance appraisal system; processing payroll changes and
transactions; administering employee insurance benefits, leave, training, tuition reimbursement, and service
award programs; and participating in labor negotiations.
Assist with the multiyear project to replace the City Enterprise Resource Planning (ERP) system, with an
emphasis on the documentation of internal Human Resources processes.
Provide various trainings and information sessions to all City employees concerning new or revised policies
and procedures.
Issue a Request for Proposal (RFP) for employee benefits brokerage services.
$-
$100
$200
$300
$400
$500
$600
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
163
164
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RISK MANAGEMENT
Human Resources & Risk Management Department
Division No: 0602
Division Goals & Objectives
»
»
»
2013-14 2014-15 2015-16 2016-17 2016-17 2017-18
Division Activity Statistics Actual Actual Actual Adopted Estimated Proposed
Tort Liability Claims Processed 13 17 19 11 24 20
Workers' Comp Claims Processed 29 24 21 24 31 25
Division Operating Budget
ѕ Operations & Maintenance 641,237$718,460$889,913$813,080$912,014$851,050$
ѕ Capital Outlay ------
Division Total 641,237$718,460$889,913$813,080$912,014$851,050$
The Risk Management Division is responsible for managing the City's various insurance policies, City
contractor's insurance liability coverage, as well as processing tort liability and workers' compensation claims.
The Risk Management Division strives to minimize the City's liability exposure and loss through education, risk
transference, risk avoidance and contract management. This Division also funds membership in a pooled
California Joint Powers Insurance Authority (CJPIA), coordinates a citywide safety program, participates in the
City's monthly Safety Committee meetings, and oversees liability claim contingencies and training opportunities
on risk management topics.
Coordinate with the Human Resources Division to implement centralized tracking of Cal/OSHA required
trainings and certifications.
Facilitate City’s participation in the California JPIA’s Risk Management Evaluation and implementation of the
resulting Loss Control Action Plan recommendations, which can include policy revisions and best risk
management practices to control risk exposure.
Provide oversight and management of the workers’ compensation program, including the implementation of a
new claims reporting process.
$-
$200
$400
$600
$800
$1,000
Actual
2013-14
Actual
2014-15
Actual
2015-16
Adopted
2016-17
Estimated
2016-17
Proposed
2017-18Thousands Capital Outlay
Operations &
Maintenance
165
166
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Capital Improvement Programs 167
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168
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Funding Sources
Source Total Prior
Appropriations
Proposed
Appropriations
Total Project
Appropriations
Funding Spent
to Date
Available
Balance
General Fund (100)4,781,730 - $4,781,730 369,262 $4,412,468
Street Dev./Asmnt. (22x,270)1,135,000 450,000 1,585,000 920,799 664,201
Drainage Fund (231/232)3,116,444 300,000 3,416,444 2,264,421 1,152,023
CDBG Fund (241)965,582 40,584 1,006,166 835,818 170,348
Park Improv. Fund (411)75,000 - 75,000 75,000 -
Successor Agency (720)144,067 - 144,067 - 144,067
Housing (416/472)- - - - -
Water Fund (510/511)7,271,701 2,445,000 9,716,701 2,859,763 6,856,938
Sewer Fund (520/521)6,808,304 1,300,000 8,108,304 3,320,214 4,788,089
Capital Reinvst. (106)12,996,770 850,000 13,846,770 378,884 13,467,886
Capital Facilities (617)- 2,417,690 2,417,690 - 2,417,690
Trusts (7xx)25,000 - 25,000 - 25,000
Total Budget $37,319,598 $7,803,274 $45,122,872 $11,024,161 $34,098,711
Funding Uses
Project Type Total Prior
Appropriations
Proposed
Appropriations
Total Project
Appropriations
Funding Spent
to Date
Available
Balance
Streets & Highways $6,279,067 $450,000 $6,729,067 $1,122,901 $5,606,166
Drainage 3,116,444 300,000 3,416,444 2,264,421 1,152,023
Govern. Buildings 1,150,582 2,458,274 3,608,856 835,818 2,773,038
Parks and Open Space 12,693,500 850,000 13,543,500 621,044 12,922,456
Water Utilities 7,271,701 2,445,000 9,716,701 2,859,763 6,856,938
Sewer Utilities 6,808,304 1,300,000 8,108,304 3,320,214 4,788,089
Total Budget $37,319,598 $7,803,274 $45,122,872 $11,024,161 $34,098,711
*"Total Prior Appropriations" column reflects previously appropriated prior year funding for all currently active CIP projects.
** "Total Project Appropriations" column includes previously appropriated prior year funding and newly appropriated current year funding for all currently active CIP
projects. This figure represents the total amount of funding which is appropriated for all active CIP projects.
CITY OF POWAY
CAPITAL IMPROVEMENT PROGRAM OVERVIEW
Streets &
Highways
15%
Drainage
8%
Govern.
Buildings
8%
Parks and
Open
Space
30%
Water
Utilities
21%
Sewer
Utilities
18%
Total Project Appropriations
by Project Type
Water
21%
Sewer
18%
Drainage
7%
General
11%
Capital
Reinvestment
31%
Grants/
Other
12%
Total Project Appropriations
by Funding Source
169
CITY OF POWAYCAPITAL IMPROVEMENT PROGRAM SUMMARY
Project Title Project
No.
Funding
Source
Total Prior
Appropriations
FY 2017-18
Appropriation
Total Project
Appropriation
Expenditures
(thru May 2017)
Available
Balance
Streets & Highways Projects
Midland Road Improvements 12008 222 600,000$ -$ 600,000$ 570,799$ 29,201$
Poway Road Corridor Study 12009 223A 475,000 - 475,000 350,000 125,000
Espola Rd. Improvements 12010 106 2,544,067 - 2,544,067 202,103 2,341,965
Espola Rd. Utility Undergrounding 12015 106 2,600,000 - 2,600,000 - 2,600,000
Traffic Signal Comm. Improv.1342 275 60,000 - 60,000 - 60,000
Traffic Sig. Controller Upgrades 1343 275 - 250,000 250,000 - 250,000
Neighborhood Sidewalks 12014 223A - 200,000 200,000 - 200,000
Total Streets & Highways 6,279,067$ 450,000$ 6,729,067$ 1,122,901$ 5,606,166$
Drainage Projects
Corrugated Metal Pipe Replcmt.1437 231/232 2,395,444$ 300,000$ 2,695,444$ 2,241,403$ 454,041$
Corr. Pipe Storm Damage Repair 1443 231/232 721,000 - 721,000$ 23,018 697,982
Total Drainage 3,116,444$ 300,000$ 3,416,444$ 2,264,421$ 1,152,023$
Government Buildings Projects s
Public Facilities Renovation 3500 617 - 2,417,690 2,417,690 - 2,417,690
ADA Barrier Removal 1548 241 965,582 40,584 1,006,166 835,818 170,348
Photovoltaic Systems 1566 106 185,000 - 185,000 - 185,000
Total Govt. Buildings 1,150,582$ 2,458,274$ 3,608,856$ 835,818$ 2,773,038$ 170
Project Title Project
No.
Funding
Source
Total Prior
Appropriations
FY 2017-18
Appropriation
Total Project
Appropriation
Expenditures
(thru May 2017)
Available
Balance
Parks & Open Space Projects
Mickey Cafagna Community Ctr.1502 411 9,875,000 - 9,875,000 75,000 9,800,000
Swim Center Renovation 1632 106 2,110,000 600,000 2,710,000 176,781 2,533,219
Lake Poway Boat Dock Rplcmt.1634 100 401,500 - 401,500 365,045 36,455
Blue Sky Amphitheater Impv.1635 100 30,000 - 30,000 3,999 26,001
Community Park Playground 1636 100 277,000 - 277,000 218 276,782
Smart Irrigation Controllers 1637 106 - 250,000 250,000 - 250,000
Total Parks & Open Space 12,693,500$ 850,000$ 13,543,500$ 621,044$ 12,922,456$ 171
CITY OF POWAYCAPITAL IMPROVEMENT PROGRAM SUMMARYProject TitleProject No.Funding Source Total Prior Appropriations FY 2017-18 Appropriation Total Project Appropriation Expenditures (thru May 2017) Available Balance Water Utilities ProjectsWater System Repair/Rehab. 1756 510 2,146,701 - 2,146,701 1,117,424 1,029,277 Alta Mira Reservoir Rehabilitation 1763 510 500,000 - 500,000 54,589 445,411 Water Dist./Treatment Plant Rehab. 1764 510 787,140 - 787,140 96,131 691,009 Water Valve Replacement 1766 510 150,000 150,000 300,000 136,009 163,991 Blue Crystal Reservoir Rehabilitation 1767 510 730,000 - 730,000 697,721 32,279 Welton Reservoir Rehabilitation 1768 510 1,000,000 - 1,000,000 638,489 361,511 Pump Station Elec. Equip. Rplcmt. 1769 510 97,860 - 97,860 17,860 80,000 Buehler Reservoir Rehabilitation 1770 510 1,000,000 - 1,000,000 52,340 947,660 Sagecrest Reservoir Rehab. 1771 510 480,000 - 480,000 49,200 430,800 Poway Dam Maint. & Security 1772 510 380,000 - 380,000 - 380,000 Steel Water Main Assessment 1774 510 - 120,000 120,000 - 120,000 Treatment Plant Chemical Build. 1775 510 - 1,300,000 1,300,000 - 1,300,000 Treatment Plant Washwater Tank 1776 510 - 270,000 270,000 - 270,000 Boulder Mtn. Rsvr. I/II Rehab. 1777 510 - 605,000 605,000 - 605,000 Total Water Utilities 7,271,701$ 2,445,000$ 9,716,701$ 2,859,763$ 6,856,938$ Sewer Utilities ProjectsAnnual Manhole Rehabilitation 1824 520 2,478,304 - 2,478,304 2,082,164 396,140 Annual Swr. Line Repair/Replace 1829 520 2,030,000 - 2,030,000 1,226,508 803,492 Martincoit Road Sewer Upsize 1833 520/521 2,300,000 - 2,300,000 11,542 2,288,458 Butterfield Trail Sewer Upsize 1834 520- 1,300,000 1,300,000 - 1,300,000 Total Sewer Utilities6,808,304$ 1,300,000$ 8,108,304$ 3,320,214$ 4,788,089$ Grand Total Capital Projects37,319,598$ 7,803,274$ 45,122,872$ 11,024,161$ 34,098,711$ 172
Capital Projects Funded through Departmental Operating BudgetsFY17/18 Street Maint. Slurry Seal100/2231,200,000$ FY17/18 Street Overlay223885,000 FY17/18 Street Striping100/221/223250,000 Total Capital Projects Funded through Departmental Operating Budget2,335,000$ Funding Source Definitions:100 - General Fund231/232 - Drainage Funds510/511 - Water Funds222 - Street Development Fund241 - CDBG Fund520/521 - Sewer Funds223 - Transnet242 - State Grant Fund617 - Capital Facilities224 - Traffic Congestion Fund253 - Federal Grant Fund173
Midland Road Improvements - CIP # 12008
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: February 2014
Estimated Completion:April 2017
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Streets (222) 300,000 - 300,000 300,000 0
Str. Prop A (223A) 300,000 - 300,000 270,799 29,201
Total Budget 600,000$ -$ 600,000$ 570,799$ 29,201$
Estimated Annual Operating Budget Impact: $0
Poway Road Corridor Study - CIP # 12009
Project Manager:Joe Lim
Responsible Department:Development Services
Start Date: September 2014
Estimated Completion:August 2017
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Str. Prop A (223A) 475,000 - 475,000 350,000 125,000
Total Budget 475,000$ -$ 475,000$ 350,000$ 125,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Streets and Highways)
Description
This project includes the design and construction of sidewalk improvements to Midland Road from Hillary Place to
just north of Scots Way.The proposed work includes sidewalks,along with the necessary drainage and ADA
improvements associated with the sidewalk construction.The 2015 RTIP amendment added $300,000 in Transnet
funding to the project to add street lighting to the project scope.The project will also include the acquisition of
necessary Right-of-Way. This work is identified in the Transportation Element of the City’s General Plan, and will
provide a safe route to Midland Elementary School.
City of Poway - Capital Improvement Program (Streets and Highways)
Description
In September 2014,the City hired MIG Inc.,a planning and transportation consulting firm, to assist the City in
planning for Poway Road’s future.The project,known as the Poway Road Corridor Study (PRCS), will provide
recommendations on land use,transportation,design/aesthetics, and economic development for Poway Road,the
City’s main commercial corridor.The study will be based on an evaluation of existing land use and transportation
conditions along Poway Road.The transportation and land use analysis will result in recommendations and an
implementation strategy regarding the appropriate transportation improvements and mix of uses along the project
corridor.These may include proposed changes to regulatory and policy documents such as the Poway Municipal
Code (PMC)and the City’s General Plan.The project has been expanded to include the preparation of a Program
Environmental Impact Report.
174
Espola Road Safety Improvements – Design and EIR CIP # 12010
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: November 2013
Estimated Completion:October 2018
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Capital Facilities (106)2,400,000 - 2,400,000 202,103 2,197,898
2001 TABs (720C)142,500 - 142,500 - 142,500
2003 TABs (720D)1,567 - 1,567 - 1,567
Total Budget 2,544,067$ -$ 2,544,067$ 202,103$ 2,341,965$
Estimated Annual Operating Budget Impact: $0
Espola Road Utility Undergrounding CIP # 12015
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: November 2013
Estimated Completion:October 2018
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Capital Facilities (106)2,600,000 - 2,600,000 - 2,600,000
Total Budget 2,600,000$ -$ 2,600,000$ -$ 2,600,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Streets and Highways)
Description
This project funds the undergrounding overhead utilities along Espola Road.The City’s currently available 20A
funds, plus the maximum five year borrow of future allocations, are currently committed to this project.The extent
of undergrounding for the southern portion was based on the City’s available Rule 20A funds plus the allowable 5
year borrow and includes the undergrounding of approximately 2,000 linear feet of the total 4,300 linear feet of the
overall project,from Mountain Road to 300 feet north of Jerome Drive.Undergrounding of an additional 2,300
linear feet of existing utilities,funded by this project,will underground power poles along the northern portion of
the project from 300 feet north of Jerome Drive to Willow Ranch Road.
Description
In 2013,the City finalized the Espola Road Improvement Project Environmental Impact Report (EIR)based on a
project scope that included improving Espola Road between Twin Peaks Road and Titan Way to a three-lane
roadway with curb,gutter and sidewalks, and signalizing the intersection of Espola Road and Durhullen
Street/Golden Sunset Road.The EIR was certified by the City Council in June of 2013;however,the City Council
did not support the construction of the full project scope identified in the EIR. In October 2013,the City Council
directed staff to pursue a pedestrian safety project consisting of a multipurpose trail on the west side of Espola
Road from Mountain Road to Willow Ranch Road.The project also included the undergrounding of overhead
utilities along a portion of the project (approximately 2,000 linear feet)using the City’s available 20A funds.
Project improvement plans are currently being prepared.The preliminary undergrounding design has been
completed by SGD&E.In June of 2016, Council approved a resolution of intention to establish the second
undergrounding district along the remaining portion of the project (see project #12015).
City of Poway - Capital Improvement Program (Streets and Highways)
175
FY 17/18 Street Maintenance - Slurry Seal-Div. 0411
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July , annually
Estimated Completion:November, annually
Funding Source
FY 2017-18
Appropriation
General (100)1,100,000
Transnet (223B)100,000$
Total Budget 1,200,000$
Estimated Annual Operating Budget Impact: $0
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: March, annually
Estimated Completion:June, annually
Funding Source
FY 2017-18
Appropriation
Transnet (223A)885,000
Total Budget 885,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Streets and Highways)
FY 17/18 Street Overlay Project - Div. 0411
Description
The street maintenance project is a continuation of the annual Citywide street maintenance program. The program
is an eight-year rotation through eight street maintenance zones providing deep patching, skin patching, crack
sealing, slurry sealing, and raising utility lids to grade as-needed. In fiscal year 2017-2018 the program will address
zone 8, generally west of Pomerado Road, and south of Poway Road/west of Community Road.
City of Poway - Capital Improvement Program (Streets and Highways)
Description
The City annually overlays or reconstructs portions of public streets that have deteriorated to a level that requires
more than patching and slurry seal. The project also includes survey monument preservation, utility lid raise to
grade, and ADA upgrades to existing pedestrian ramps.
176
FY 17/18 Street Striping - Div. 0411
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July, annually
Estimated Completion:June annually
Funding Source
FY 2017-18
Appropriation
General (100)250,000
Total Budget 250,000$
Estimated Annual Operating Budget Impact: $0
Traffic Signal Communication Improvements CIP # 1342
Project Manager:Christine Pawlik
Responsible Department:Development Services
Start Date: May 2017
Estimated Completion:November 2017
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Rgnl. Arterials (226) 60,000 - 60,000 - 60,000
Total Budget 60,000$ -$ 60,000$ -$ 60,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Streets and Highways)
Description
This annual project provides restriping of the streets within the zone that receives slurry seal in the annual street
maintenance project. When the street maintenance zone is an odd numbered zone, this project also refreshes
striping in the other three odd numbered zones, and when the street maintenance zone is an even numbered zone,
the project refreshes the striping in the other three even numbered zones.Under this rotation, all public street
striping in the City is refreshed or replaced every two years. The restriping of slurry sealed zones will include the
adding of buffer zones to bike lanes, and the replacing of traditional crosswalk striping with "continental" striping.
City of Poway - Capital Improvement Program (Streets and Highways)
Description
Communication between traffic signals and City hall is needed to allow signal timing changes to be made from
City Hall and to allowing monitoring of real time operational data from City Hall. This project will install ethernet
capable wireless communication equipment at the ten traffic signals currently not connected to City Hall. Seven
signals are located on Espola Road and three are located on Poway Road.
177
Traffic Signal Controller Upgrades -CIP # 1343
Project Manager:Christine Pawlik
Responsible Department:Development Services
Start Date: May 2017
Estimated Completion:November 2017
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Lighting Dist. (275) - 250,000 250,000 - 250,000
Total Budget -$ 250,000$ 250,000$ -$ 250,000$
Estimated Annual Operating Budget Impact: $0
Neighborhood Sidewalks Project - CIP # 12014
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: December 2017
Completion Date:May 2018
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Transnet (223A) - 200,000 200,000 - 200,000
Total Budget -$ 200,000$ 200,000$ -$ 200,000$
City of Poway - Capital Improvement Program (Streets and Highways)
Description
Replace existing cabinets,controllers,conduit,wiring and miscellaneous equipment as necessary to maintain
uninterrupted operations of the following three signals:Twin Peaks/Silverset,Twin Peaks/Community, and Twin
Peaks/Midland..
City of Poway - Capital Improvement Program (Streets and Highways)
Description
This project will construct sidewalks in the Powers Road area.The final locations will be determined based upon
community benefit including proximity to schools, and connectivity to existing sidewalks.
Estimated Annual Operating Budget Impact: $0
178
Corrugated Metal Pipe Annual Repair/Replace - CIP # 1437
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: Annual
Estimated Completion:
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Drainage (231) 2,367,594 300,000 2,667,594 2,240,088 427,506
Drainage Imp. (232) 27,850 - 27,850 1,315 26,535
Total Budget 2,395,444$ 300,000$ 2,695,444$ 2,241,403$ 454,041$
Estimated Annual Operating Budget Impact: $0
Storm Drain Replacement 2017 Winter Storms - CIP #1180 E-I
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: January 2017
Estimated Completion:June 2017
Funding Source -
Drainage (231)
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Pomerado (E) 220,000 - 220,000 828 219,172
Durhullen Dr. (F) 158,500 - 158,500 10,047 148,453
Powers Road (G) 26,000 - 26,000 5,322 20,678
Indian Trail Rd. (H) 6,500 - 6,500 4,940 1,560
Lake Poway (I) 10,000 - 10,000 1,881 8,119
Atoka (J) 300,000 - 300,000 - 300,000
Total Budget 721,000$ -$ 721,000$ 23,018$ 697,982$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Flood/Drainage Control)
Description
This project will replace existing corrugated metal storm drain pipe at various locations, damaged by the January
and February 2017 storm events. The projects are considered an emergency repair, and in most instances will be
contracted based upon construction estimates obtained under the emergency provisions of the contract code
without following the formal bid process. The hydraulic capacity of the repaired storm drains will increase as a
result of these projects.
Description
This fund is used to replace or repair failing corrugated metal drainage pipes citywide. The fiscal year 2017-18
project will replace or repair failing corrugated metal pipe based upon staff evaluation and prioritizations in the
recently completed 2017 citywide corrugated metal pipe condition assessment.
City of Poway - Capital Improvement Program (Flood/Drainage Control)
179
Public Facilities Renovation - CIP #3502 Series
Project Manager:Michael Obermiller/Jeff Beers
Responsible Department:Public Works/Development Services
Start Date: Ongoing
Project Project Code
FY 2017-18
Appropriation Total Approp.
Available
Balance
Painting 3502A 138,000 138,000 138,000
Roofing 3502B 670,100 670,100 670,100
Flooring 3502C 157,100 157,100 157,100
HVAC 3502D 174,000 174,000 174,000
Gyms Roofing & HVAC 3502E 639,400 639,400 639,400
General Maintenance 3502F 202,270 202,270 202,270
City Facilities Parking Lot
Maintenance 3502G 30,000 30,000 30,000
Community Park
Electrical Upgrades 3502H 92,000 92,000 92,000
City Hall Hydronic Piping
Replacement 3502I 165,000 165,000 165,000
Concrete Repairs 3502J 49,720 49,720 49,720
Electrical Repairs 3502K 79,100 79,100 79,100
Fiber Optic Connections 3502L 21,000 21,000 21,000
Total Budget 2,417,690$ 2,417,690$ 2,417,690$
Estimated Annual Operating Budget Impact: $0
ADA Barrier Removal - CIP # 1548
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: December, annually
Estimated Completion:June, annually
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
CDBG (241)965,582 40,584 1,006,166 835,818 170,348
Total Budget 965,582$ 40,584$ 1,006,166$ 835,818$ 170,348$
Estimated Annual Operating Budget Impact: $0
Description
This project provides funding for major repairs and renovation of aging public facilities, including Community
Services buildings, fire stations, and administrative offices. Funding is from the Capital Facilities Fund (617),
which is made up of annual contributions from the City's various operating funds, including General, Water, and
Sewer. Individual tasks may be assigned to Public Works staff or to Development Services CIP staff for
completion.
Description
This is an annual Community Development Block Grant (CDBG)funded program to remove Americans with
Disabilities Act (ADA)barriers and improve access to various public facilities.The 2017-2018 project will
address ADA issues at Lake Poway Park addressing access to existing picnic areas, gazebos, play equipment and
sports fields.
City of Poway - Capital Improvement Program (Government Buildings)
City of Poway - Capital Improvement Program (Government Buildings)
180
Mickey Cafagna Community Center - CIP # 1502
Project Manager:Bob Manis
Responsible Department:Development Services
Start Date: April 2014
Estimated Completion:October 2015
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Park Improv. (411)75,000 - 75,000 75,000 -
General (100)4,098,230 - 4,098,230 - 4,098,230
Capital Improv. (106)5,701,770 - 5,701,770 - 5,701,770
Total Budget 9,875,000$ -$ 9,875,000$ 75,000$ 9,800,000$
Estimated Annual Operating Budget Impact: To be determined based on final design
Photovoltaic Systems - CIP #1566A-B
Project Manager:Christine Pawlik
Responsible Department:Development Services
Start Date: June 2016
Estimated Completion:February 2018
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Capital Improv. (106)185,000 - 185,000 - 185,000
Total Budget 185,000$ -$ 185,000$ -$ 185,000$
Description
These projects will include the installation of photovoltaic panels in the open space northwest of Fire Station #3
and in the Performing Arts Center parking lot through power purchase agreements. Environmental and reflectivity
studies will be required and are included in the projects' scope. City funding is for SDG&E fees including but not
limited to removal and installation of a transformer, a generation output meter, system upgrades, application fees,
and permitting. This project will decrease the energy costs on up to 50 City accounts by approximately 80%
annually and reduce the City’s greenhouse gas (GHG) emissions to support AB32 regulations.
City of Poway - Capital Improvement Program (Government Buildings)
Estimated Annual Operating Budget Impact: Energy cost reduction of approximately $450,00 annually beginning
in 2018
Description
The original project scope included the completion of a schematic design for a new Community Center building
located in Community Park.The first phase of the project included an appropriation of $75,000 for a consultant to
prepare a schematic design.Alternative designs were presented to the City Council in the summer of 2015 and the
Council selected a mission style architecture.A request for proposal for final design was posted in June 2016.
The project was put on hold while consideration was given to partnering with the YMCA for construction of the
Community Center.The partnership was decided against and the City is currently re-evaluating the original
schematic design.
City of Poway - Capital Improvement Program (Government Buildings)
181
Swim Center Renovation - CIP #1632
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July 2015
Estimated Completion:February 2018
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Capital Improv. (106)2,110,000 600,000 2,710,000 176,781 2,533,219
Total Budget 2,110,000$ 600,000$ 2,710,000$ 176,781$ 2,533,219$
Estimated Annual Operating Budget Impact: $0
Lake Poway Boat Dock Replacement - CIP #1634
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July 2016
Estimated Completion:November 2017
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
General (100)401,500 401,500 365,045 36,455
Total Budget 401,500$ -$ 401,500$ 365,045$ 36,455$
Description
This project will replace the existing wooden boat dock at Lake Poway with a new aluminum dock.The current
boat dock is deteriorating and requires extensive maintenance.The aluminum dock will have a longer useful life
than a wood dock, and will have lower annual maintenance costs.
City of Poway - Capital Improvement Program (Parks & Open Space)
City of Poway - Capital Improvement Program (Park & Open Space)
Estimated Annual Operating Budget Impact: $0
Description
The proposed Swim Center renovation currently consists of four projects:pool deck replacement including diving
boards and plaster;the mechanical systems upgrade project;the shower rooms/office renovation;and the splash
zone project.The first two projects were funded with the 2015-2017 budget,and the shower rooms/office
renovation and the splash zone were funded as a result of the Council Workshop on Funding Options for General
Fund Prioritized Projects in April 2016.Based upon engineer's estimates prepared by the project design consultant
in early 2017,additional funds will be required to complete the project. These additional funds are appropriated in
FY 2017/2018.
182
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: November 2015
Estimated Completion TBD
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
General (100)5,000 - 5,000 3,999 1,001
Blue Sky Trust (783)25,000 - 25,000 - 25,000
Total Budget 30,000$ -$ 30,000$ 3,999$ 26,001$
Community Park/Starridge Park Playground Renovation - CIP #1636
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: February 2017
Estimated Completion:July 2017`
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
General (100)277,000 277,000 218 276,782
Total Budget 277,000$ -$ 277,000$ 218$ 276,782$
Estimated Annual Operating Budget Impact: $0
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Parks & Open Space)
Description
The existing poured in place playground surfacing at Community Park has reached the end of its useful life. This
project will replace the surface with a combination of Play Matta surface and ADA compliant wood fiber mulch.
The project will also replace aging playground equipment and play surfacing at Starridge Park.
City of Poway - Capital Improvement Program (Parks & Open Space)
Blue Sky Amphitheater Improvements - CIP #1635
Description
This project will design and construct improvements for the Blue Sky Amphitheater, to include an outlook trail,
and subject to available funding, a shade structure comprised of re-purposed telephones poles and PVC coated
mini-mesh chain link, designed to compliment the existing site architecture.
183
Citywide Smart (Cal sense) Controllers CIP #15678A
Project Manager:Christine Pawlik
Responsible Department:Development Services
Start Date: July 2017
Estimated Completion:March 2018
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Capital Improv. (106)- 250,000 250,000 - 250,000
Total Budget -$ 250,000$ 250,000$ -$ 250,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Parks & Open Space)
Description
This project will include the installation of 18 smart controllers at 12 City parks.Nine or one-third of City
controllers have been converted to date.The controllers will provide water and labor savings by identifying
irrigation leaks,allowing for automatic shutdown during non-use periods, and will provide weather monitoring to
automatically adjust watering.
184
Annual Water System Repair/Replacement CIP # 1756
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)2,146,701 - 2,146,701 1,117,424 1,029,277
Total Budget 2,146,701$ -$ 2,146,701$ 1,117,424$ 1,029,277
Estimated Annual Operating Budget Impact: $0
Alta Mira Reservoir Rehabilitation - CIP # 1763
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: April 2015
Estimated Completion:December 2017
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)500,000 - 500,000 54,589 445,411
Total Budget 500,000$ -$ 500,000$ 54,589$ 445,411$
Estimated Annual Operating Budget Impact: $0
Description
This project will address corrosion issues and will rehab mechanical system issues due to age at Alta Mira
Reservoir,in order to extend the useful life of the facility. This one-million gallon reservoir was originally
constructed in 1981 and has never undergone a full rehabilitation. The project will also include seismic evaluation.
City of Poway - Capital Improvement Program (Water Utilities)
Description
Each year the City funds maintenance and rehabilitation of the City’s aging water infrastructure.In fiscal year 17-
18 these funds will be used to perform maintenance and rehabilitation of the City’s water treatment plant and
distribution system, which will be managed as separate CIP project accounts.
City of Poway - Capital Improvement Program (Water Utilities)
185
Water Distribution System/Treatment Plant Rehab Project - CIP # 1764
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: April 2015
Estimated Completion:December 2017
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)787,140 - 787,140 96,131 691,009
Total Budget 787,140$ -$ 787,140$ 96,131$ 691,009$
Estimated Annual Operating Budget Impact: $0
FY 2017-18 Water Valve Replacement - CIP #1766
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: tad
Estimated Completion:
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)150,000 150,000 300,000 136,009 163,991
Total Budget 150,000$ 150,000$ 300,000$ 136,009$ 163,991
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
The results of the recently completed Water Treatment Plant and the water distribution system assessment studies
were used to prioritize necessary water system repair and maintenance into a ten year list of projects. This project
addresses needs at the Water Treatment Plant identified by the assessment study, including chlorine scrubber
replacement, electrical conduit replacement, concrete repair in the wash-water recovery vault and basin, wash-
water tank upgrades, and wash-water pump station upgrades.
City of Poway - Capital Improvement Program (Water Utilities)
Description
This project replaces non-functioning water distribution valves that range from six-inch to 42-inch identified by
staff during routine field maintenance and inspections.The project focuses on larger valves and valves in high
traffic areas.
186
Blue Crystal Reservoir Rehabilitation - CIP #1767
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: January 2016
Estimated Completion:July 2017
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)730,000 730,000 697,721 32,279
Total Budget 730,000$ -$ 730,000$ 697,721$ 32,279$
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: April 2016
Estimated Completion:July 2017
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)1,000,000 - 1,000,000 638,489 361,511
Total Budget 1,000,000$ -$ 1,000,000$ 638,489$ 361,511$
Welton Reservoir Rehabilitation - CIP #1768
Description
Welton Reservoir is a 2.0 mg steel tank constructed in 1980.The condition assessment found this facility to be in
fair-to-poor condition. Significant rehabilitation is required to extend the useful life of the reservoir.The
rehabilitation scope includes: recoat tank exterior,recoat tank interior,seismic evaluation and anchoring,repair
voids at tank footing perimeter,epoxy injection repair of ring footing cracks, add overflow pipe air gap,add
flexible pipe couplings,add bollards around tank inlet/outlet piping,modify ladder rail at top of tank,replace
electrical service entrance equipment,replace telemetry equipment,evaluate CP system for maintenance, and
replace staff gauge.
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
Blue Crystal Reservoir was constructed in 1981 and consists of a 700,000 gallon steel tank.The condition
assessment found this facility to be in fair-to-poor condition. Significant rehabilitation is required to extend the
useful life of the reservoir.The reservoir rehabilitation scope includes: recoat tank interior,seismic evaluation and
anchoring,add overflow pipe air gap,add flexible pipe couplings,add bollards around tank inlet/outlet piping,
modify ladder rail at top of tank,repave and seal driveway pavement, replace telemetry equipment,and evaluate
CP system for maintenance.
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
187
Pump Station I Electrical Equipment Replacement - CIP #1769
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: July 2015
Estimated Completion:December 2017
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)97,860 - 97,860 17,860 80,000
Total Budget 97,860$ -$ 97,860$ 17,860$ 80,000$
Buehler Reservoir Rehabilitation - CIP #1770
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: January 2017
Estimated Completion:April 2018
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)1,000,000 - 1,000,000 52,340 947,660
Total Budget 1,000,000$ -$ 1,000,000$ 52,340$ 947,660$
Estimated Annual Operating Budget Impact: $0
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
Buehler Reservoir is a 2.5 mg steel tank constructed in 1990.Cathodic protection was added in 1999 and
telemetry was replaced in 2010.The condition assessment found the facility to be in fair-to-poor condition.
Significant rehabilitation is required to extend the useful life of the reservoir. The rehabilitation scope will include:
recoat exterior tank,recoat tank interior,seismic evaluation and anchoring,add overflow pipe air gap,add flexible
pipe couplings,add bollards around tank inlet/outlet piping,modify ladder rail at top of tank,repair subgrade,
repave and seal driveway, replace electrical service entrance equipment, and replace staff gauge.
City of Poway - Capital Improvement Program (Water Utilities)
Description
Raw Water Pump Station No.1 (PS-1)was constructed in 1964 with two pumps,each with a capacity of 4,200
gallons per minute (gpm).One pump was added in 1970 and later two additional 4,200 gpm pumps were added.
This project will replace the electrical service equipment and main switch which were originally installed in 1972
and require replacement.
188
Sagecrest (Pomerado) Reservoir Rehabilitation - CIP #1771
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date:April 2017
Estimated Completion:July 2018
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)480,000 - 480,000 49,200 430,800
Total Budget 480,000$ -$ 480,000$ 49,200$ 430,800$
Estimated Annual Operating Budget Impact: $0
Poway Dam Maintenance and Security - CIP #1772
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: July 2016
Estimated Completion:December 2017
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)380,000 - 380,000 - 380,000
Total Budget 380,000$ -$ 380,000$ -$ 380,000
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
Pomerado Reservoir is a 1.5 mg steel tank constructed in 1955.The interior and exterior were recoated in 1977,
the exterior was recoated and cathodic protection was added in 2000.Telemetry and electrical service were
replaced in 1995 and 2010.The condition assessment found this facility to be in fair-to-good condition.
Rehabilitation is required to extend the useful life of the reservoir.The rehabilitation scope will include:recoat
exterior tank,seismic evaluation and anchoring,add protective coating on concrete footing,add flexible pipe
couplings, add bollards around tank inlet/outlet piping, modify ladder rail at top of tank, and install new drain line.
City of Poway - Capital Improvement Program (Water Utilities)
Description
This project will replace the piezometer manifold located in a vault at the toe of the dam.The current condition of
equipment is generally poor and three of the piezometers are nonfunctioning.This project will also install
surveillance equipment to monitor security of the dam.Monitoring systems are critical to the safety of the structure
and must be kept in good working condition to protect the significant investment that Poway dam represents.
189
36-inch Steel Water Main Assessment - CIP #1774
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: September 2017
Estimated Completion:February 2018
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)- 120,000 120,000 - 120,000
Total Budget -$ 120,000$ 120,000$ -$ 120,000
Estimated Annual Operating Budget Impact: $0
Treatment Plant Chemical Building and Tank Farm Upgrades - CIP #1775
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: July 2017
Estimated Completion:July 2018
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)- 1,300,000 1,300,000 - 1,300,000
Total Budget -$ 1,300,000$ 1,300,000$ -$ 1,300,000
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
The 36"clearwell distribution water main is 41-year old steel pipe.This project will include the installation of two
12”temporary high lines on existing infrastructure to allow the water main to be taken out of service for
assessment.The assessment will be performed within the pipe utilizing a robotic device with sensors to analyze
the pipeline condition. This project will also provide operation verification in the event the high line is needed for
emergency water supply.
City of Poway - Capital Improvement Program (Water Utilities)
Description
This water treatment plant project replaces the existing polymer day tank,caustic soda tank no.2,utility water
pump, piping,valves and equipment,and chemical meter pumps.The project also repairs concrete at the tank farm
and installs a previously purchased sodium permanganate tank.This project was identified in the 2014 Water
Treatment Plant Condition Assessment.
190
Water Treatment Plant Washwater Tank Rehabilitation - CIP #1776
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: Sept. 2017
Estimated Completion:Sept. 2018
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)- 270,000 270,000 - 270,000
Total Budget -$ 270,000$ 270,000$ -$ 270,000
Estimated Annual Operating Budget Impact: $0
Boulder Mountain Reservoir 1 Rehabilitation - CIP #1777
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: Nov. 2017
Estimated Completion:Sept. 2018
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)- 275,000 275,000 - 275,000
Total Budget -$ 275,000$ 275,000$ -$ 275,000
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
Boulder Mountain Reservoir 1 is a 0.2 mg steel tank constructed in 1955.Rehabilitation is required to extend the
useful life of this reservoir.The rehabilitation scope includes: recoating the tank interior,spot coating the tank
exterior,seismic evaluation and anchoring,recoating and resealing the tank footing/connection,adding an
overflow pipe air gap,adding flexible pipe couplings,adding bollards around the tank inlet/outlet piping,
modifying the ladder rail at the top of the tank, and replacing the electrical service entrance equipment.
City of Poway - Capital Improvement Program (Water Utilities)
Description
This project makes seismic modifications to the 1975 washwater tank,repairs the interior coating,replaces existing
rafters, and demos the existing roof vent and replaces it with a new FRP vent.
191
Boulder Mountain Reservoir 2 Rehabilitation - CIP #1778
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: Apr. 2018
Estimated Completion:Feb. 2019
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Water Fund (510)- 330,000 330,000 - 330,000
Total Budget -$ 330,000$ 330,000$ -$ 330,000
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
Boulder Mountain Reservoir 2 is a 0.4 mg steel tank constructed in 1959.Rehabilitation is required to extend the
useful life of this reservoir.The rehabilitation scope includes: recoating the tank interior,spot coating the tank
exterior,seismic evaluation and anchoring,recoating and resealing the tank footing/connection,adding an
overflow pipe air gap,adding flexible pipe couplings, adding bollards around the tank inlet/outlet piping,
modifying the ladder rail at the top of the tank, and replacing the electrical service entrance equipment.
192
Annual Manhole Rehabilitation - CIP # 1824
Project Manager:Michael Obermiller
Responsible Department:Public Works
Start Date: July 2015
Estimated Completion:June 2017
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Sewer Fund (520) 2,478,304 - 2,478,304 2,082,164 396,140
Total Budget 2,478,304$ -$ 2,478,304$ 2,082,164$ 396,140$
Estimated Annual Operating Budget Impact: $0
Annual Sewer Line Repair and Replace CIP # 1829
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Sewer Fund (520)2,030,000 - 2,030,000 1,226,508 803,492
Total Budget 2,030,000$ -$ 2,030,000$ 1,226,508$ 803,492$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
This project is part of an ongoing semi-annual program to maintain the City’s sewer system.Portions of the sewer
system are prioritized annually for repair,replacement,or lining.Project scope is identified by staff during routine
annual maintenance and inspection of the sewer system.
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
This project continues the City's annual manhole rehabilitation program.This rehabilitation is intended to
eliminate infiltration into the manholes and extend their useful life,and involves coating the interior of the
manholes with an impervious corrosion resistant lining.
193
Martincoit Road Sewer Upsize - CIP #1833
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: July 2016
Estimated Completion:March 2018
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Sewer Fund (520) 1,552,000 - 1,552,000 11,542 1,540,458
Sewer Imp. Fund (521) 748,000 - 748,000 - 748,000
Total Budget 2,300,000$ -$ 2,300,000$ 11,542$ 2,288,458$
Estimated Annual Operating Budget Impact: $0
Butterfield Trail Sewer Upsize
Project Manager:Taryn Kjolsing
Responsible Department:Development Services
Start Date: Dec. 2017
Estimated Completion:Feb. 2019
Funding Source
Total Prior
Approp.
FY 2017-18
Appropriation Total Approp.
Life-to-Date
Expended May 2017
Available
Balance
Sewer Fund (520) - 1,300,000 1,300,000 - 1,300,000
Total Budget -$ 1,300,000$ 1,300,000$ -$ 1,300,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
This project replaces surcharging sewer pipes along Ash Hollow Crossing Road,between Butterfield Trail and
Stoneridge Country Club.The existing 8 inch pipeline is more than 50%full under existing peak dry weather
conditions. The pipeline is surcharged under existing peak wet weather conditions. Approximately 3800 linear feet
of 8 inch pipe will be replaced with 15 inch pipe.This project is identified as project CAP-02 in the 2013 City of
Poway Sanitary Sewer Master Plan.
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
This project replaces surcharging pipes along Martincoit Road,between Espola Road and Camino del Valle.The
8, 10,and 12-inch pipelines are more than 50 percent full under existing peak dry weather conditions.The
pipelines are surcharged under existing peak wet weather conditions for both the 5-year and 25-year modeled storm
events.Approximately 1,870 feet of 8-inch diameter pipe will be replaced with 15-inch diameter pipe and 2,970
feet of 10 and 12-inch pipeline will be replaced with 15-inch diameter pipe.
194
ADDITIONAL INFORMATION
Available at www.poway.org
Resolution Adopting City Financial Program
Chart of Expense Accounts and Definitions
Chart of Revenue Accounts and Definitions
Authorized Positions by Department
Position Classifications
Organization Goals and Objectives
195
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