Final Budget FY 2018-2019 Lake Poway Dock
CITY OF POWAY
CALIFORNIA
Adopted Financial Plan
Fiscal Year 2018 - 2019
CITY OF POWAY
CITY COUNCIL
STEVE VAUS, MAYOR
JOHN MULLIN, DEPUTY MAYOR
DAVE GROSCH
BARRY LEONARD
The City Council also sits as:
Housing Authority
Planning Commission
Public Financing Authority
Successor Agency to the
Poway Redevelopment Agency
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CITY OF POWAY
BUDGET REVIEW COMMITTEE
PETER MURRAY, CHAIR
TORREY POWERS, VICE CHAIR
RICHARD BALL
MARC HENNEN
KEVIN OGDEN
Prepared by:
Finance Department
Donna Goldsmith, Director of Finance
Andrew White, Finance Manager
Alex Castanares, Budget Administrator
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CITY OF POWAY
DIRECTORY OF CITY OFFICIALS
CITY MANAGER
TINA WHITE
ASSISTANT CITY MANAGER
WENDY KASERMAN
CITY ATTORNEY
ALAN FENSTERMACHER
CITY CLERK
NANCY NEUFELD
DIRECTOR OF FINANCE/TREASURER
DONNA GOLDSMITH
DIRECTOR OF HUMAN RESOURCES &
RISK MANAGEMENT
JODENE DUNPHY
DIRECTOR OF COMMUNITY SERVICES
ROBIN BETTIN
DIRECTOR OF DEVELOPMENT SERVICES
BOB MANIS
DIRECTOR OF PUBLIC WORKS
MICHAEL OBERMILLER
DIRECTOR OF SAFETY SERVICES
MARK SANCHEZ
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TABLE OF CONTENTS
Budget Overview ......................................................................................................................................... i
Fund Balances, Source, and Uses
Statement of Fund Balances ................................................................................................................... 1
General Fund (100) ................................................................................................................................ 2
Capital Improvement Fund (106)............................................................................................................ 3
Revenue Volatility Fund (110) ............................................................................................................... 4
Expenditure Volatility Fund (111) .......................................................................................................... 5
Extreme Events Fund (112) .................................................................................................................... 6
Streets Funds (211-226) .......................................................................................................................... 7
Drainage and Stormwater Funds (231-233) ........................................................................................... 8
Grant Funds (241-257, 282-284, 714) ................................................................................................... 9
Developer Contribution/Mitigation Funds (251-252, 258, 411, 422) ................................................... 10
Special Assessment District Funds (261-275) ...................................................................................... 11
Other Assessment Funds (250, 280-281, 283) ...................................................................................... 12
Debt Service Funds (311-336) .............................................................................................................. 13
Water Utility Funds (510-512).............................................................................................................. 14
Sewer Utility Funds (520-521) ............................................................................................................. 15
Capital Replacement Funds (611, 617) ................................................................................................. 16
Trust Funds (254, 711-782) .................................................................................................................. 17
City Housing Funds (416) .................................................................................................................... 18
Bond/Loan Interest and Redemption ......................................................................................................... 19
Transfers by Fund Group ........................................................................................................................... 20
Interfund Loans .......................................................................................................................................... 24
Revenues by Fund .................................................................................................................................... 23
Operating Expenditures
Operating Expenditures/Budget by Fund .................................................................................................. 25
Department Operating Budgets
Legislative and Administrative. ............................................................................................................ 27
Department of Finance .......................................................................................................................... 57
Department of Human Resources & Risk Management ..................................................................... 105
Department of Community Services ................................................................................................... 123
Department of Development Services ................................................................................................ 197
Department of Public Works .............................................................................................................. 249
Department of Safety Services ............................................................................................................ 385
Capital Improvement Program ............................................................................................................ 421
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BUDGET OVERVIEW
The City’s operating budget is approximately $88 million for Fiscal Year 2018-19 (July-
June). The operating budget covers the day -to-day costs of providing services for law
enforcement and fire protection, parks and recreation services, streets, and water, sewer,
drainage and stormwater utilities.
The City uses a fund accounting system, which segregates revenues and expenditures by
specific activity. Under this system, the funding source determines how the money can
be spent. The General Fund is the City’s principal funding source for fire protection, law
enforcement, parks and recreation, planning and engineering and other operations that
are not paid by dedicated or restricted sources. Enterprise Funds are used to separately
account for operations that are self-supporting. For these funds, costs are fully recovered
from user charges, which may only be used to support that particular service, such as
water or sewer. Special Revenue Funds are used to account for activities paid for by
dedicated revenue sources with specific limitations, such as gas tax, which must be spent
on street maintenance. Finally, other funds used by the City include Trust Funds, Reserve
Funds, and Internal Service Funds. A description of each fund type is provided in the
budget’s fund activity schedules (pages 1-19) which show each fund’s fiscal year
beginning balance, projected revenues, budgeted expenditures, transfers to other funds,
and projected year-end balance.
The General Fund makes up just over half of the overall operating budget, or $46.0
million. Operating costs for fire protection and law enforcement together make up over
half of all General Fund expenditures. An additional $2.1 million in non-departmental
expenditures is used for funding of reserve, debt service, capital facilities, and other costs.
*Includes Park Maintenance from Public Works department
FY 2018-19
General
Fund Uses
i
Understanding the Budget
The operating budget is
broken down into six
departments:
•Legislative and
Administrative
•Finance
•Community Services
•Development Services
•Public Works
•Safety Services
•Human Resources and Risk
Management
Departments are further broken
down into divisions, such as Fire
Suppression, or Park &
Landscape Maintenance, and
finally, by line-item, such as Gas
& Electricity.
For each department and its
respective divisions, the budget
reports adopted expenditures
for FY 2018-19, prior years’
estimated or actual expenditures,
and the goals and objectives for
the new fiscal year.
ii
City Staffing
For Fiscal Year 2018-19, the budget authorizes 213 full-time and 38.23* part-time positions to
staff the City. The department operating budget pages show the positions assigned to each
division. Salary and benefit costs account for roughly half of General Fund operating
expenditures, not including contract costs for law enforcement provided by the San Diego
County Sheriff’s Department. The City's employee classifications and salary ranges for each
are shown in the Position Classification Plan and Salary Schedules.
2018-2019
Adopted
Department Full-Time Part-Time*
Legislative and Administrative 9 .48
Finance 19 1.50
Community Services 20 30.39
Development Services 25 .50
Public Works 78 4.36
Safety Services 57 -
Human Resources and Risk Management 5 1.00
Grand Total 213 38.23
*Figures represent full-time equivalent based on 2,080 hours/year
Revenues and Other Sources for Operations
The General Fund gets its
money for operations
primarily from sales tax,
property tax, and fees.
For Fiscal Year 2018-19,
total General Fund
sources are projected at
$48.5 million. About 74%
of General Fund revenues
are from sales tax and
property tax alone. The
City receives 1¢ of the
7.75¢ sales tax for every
dollar spent in Poway.
Most of the remainder
goes to the State and
County.
iii
$0
$5
$10
$15
$20
$25
$30
MillionsOperating and Capital
Expenditures
$26.1 Million*
Capital Projects/System Rehab/Other ‐ $1.9; 7.3%
Admin/Billing/Reading ‐ $3.6; 13.7%
City Operating Costs ‐ $5.0; 19.2%
Raw Water/Power (pass‐through costs) ‐ $15.6; 59.8%
About 20.4% of property taxes collected by the County Assessor are allocated to the City, or
roughly $1,428 on a home valued at $700,000. The remainder of property taxes goes to
schools, the County, and special districts.
Utilities
City‐provided water and sewer services are supported entirely by customers’ bills. Rates
support necessary operational expenditures, the purchase and treatment of raw water,
and capital improvements to ensure a safe and reliable system of plant, pipes, pump
stations, and reservoirs. The budget and financial activity for each utility service is
segregated into individual funds. Any unspent budget from a utility’s annual operations
is placed in reserve and is used for capital projects and to moderate future rate increases.
The cost of the planned reinvestment in the City’s aging water system is anticipated to
average $2.0 million each year over the next five years.
*Does not include the $537,620 loan repayment to the General Fund for the Drought
Recovery Surcharge.
$0.0
$5.0
$10.0
$15.0
$20.0
$25.0
$30.0
MillionsRevenue Sources
$25.8 Million
Delinquencies/Interest/Other‐ $0.3; 1.2%
Drought Surcharge ‐ $1.3; 4.8%
Fixed Service (Meter) Charges ‐ $4.1; 16%
Commodity Charges ‐ $20.1; 78.0%
Water Utilities
2018‐19
iv
Similarly, charges for sewer service are used to support sewer system operation,
maintenance, and rehabilitation. In anticipation of higher operating costs resulting from
upgrades to City of San Diego’s sewer treatment and disposal system, as well as its
significant water purification project, it is anticipated that the majority of the Sewer Fund
balance will be needed for Poway’s share of the Pure Water Program. One of the benefits
of the Pure water Program is to divert sewage flow from the Point Loma Treatment Plant
which should lower the City’s sewer treatment costs . It is also hoped that the Pure Water
Program obviates the need for the Point Loma Sewer Treatment Plant to upgrade to
secondary treatment.
The cost of the planned reinvestment in the City’s aging sewer system is anticipated to
average $600,000 each year over the next five years.
Capital Improvements
In addition to funding day-to-day operations, the budget provides money for capital
projects, or investments in the City’s infrastructure such as streets and parks. Unlike the
operating budget which covers expenditures year -by-year, the capital improvement
program (CIP) spans multiple-years. In total, there are 37 active and proposed projects
under the CIP, using $43.8 million from various sources.
$0
$2
$4
$6
$8
$10
$12
MillionsRevenue Sources
$10.2 Million
Delinquencies/Interest/Other - $0.9; $8.4%
Service/Capacity - $2.3; 23.0%
Sales/Commodity - $6.9; 68.6%
Sewer Utilities
2018-19
$0
$2
$4
$6
$8
$10
MillionsOperating and Capital
Expenditures
$8.9 Million
Capital Projects/Annual System Rehab - $0.5; 5.6%
Admin/Billing/Other - $2.3; 26.1%
City Operating Costs - $2.3; 25.8%
Treatment (Metro)/Other Pass Throughs - $3.8; 42.5%
v
More Information is Available
Under direction of the City Manager, the Finance Department prepares the City’s budget
document. In addition to the published document, other budget resources are available
on the City’s website. The City’s budget is reviewed by the Budget Review Committee
(Committee), whose members are appointed by the City Council. The Committee also
prepares recommendations for consideration by the City Council when the budget is
adopted at a public hearing each June. The Committee’s recommendations are available
for review on the City’s website with the budget document. Questions about the budget
may be directed via email to the Finance Department at finance@poway.org
vi
+-- +/- -+/-EstimatedCapitalEstimatedBeginningProjects/ Loans/ InterestEndingFund BalanceProgram Transfers and Bond Net Fund Fund BalanceFund7/1/2018 Revenues Operations Costs In(Out) Redemption Activity 06/30/2019General Fund3,761,083 47,752,320 46,020,946 527,500 (1,762,750) - (558,876) 3,202,207 Capital Improvement Fund1,843,940 - - 100,000 (138,720) - (238,720) 1,605,220 Revenue Volatility Reserve Fund4,322,992 - - - 328,270 - 328,270 4,651,262 Expenditure Volatility Reserve Fund2,161,496 - - - 164,130 - 164,130 2,325,626 Extreme Event Reserve Fund12,968,986 - - - 984,810 - 984,810 13,953,796 Streets Funds1,981,307 4,049,380 3,104,196 569,400 - - 375,784 2,357,091 Drainage & Stormwater Funds1,677,135 1,646,510 981,257 350,000 105,360 - 420,613 2,097,748 Grant Funds (1)610,827 437,680 5,000 181,566 (100,000) - 151,114 761,941 Developer Contribution/Mitigation Funds2,397,420 429,450 - - - - 429,450 2,826,870 Special Assessment Districts7,250,229 2,386,920 2,900,120 - 386,920 - (126,280) 7,123,949 Other Assessment Funds746,291 999,760 - 200,000 (633,000) 154,340 12,420 758,711 Debt Service Funds80,870 287,400 - - 931,270 1,208,750 9,920 90,790 Water Utility Funds3,976,322 25,748,420 24,267,067 1,520,000 (753,760) - (792,407) 3,183,915 Sewer Utility Funds15,922,411 10,116,630 8,465,886 250,000 (110,290) - 1,290,454 17,212,865 Capital Replacement Funds9,622,117 3,391,600 2,362,404 946,030 830,410 - 913,576 10,535,693 Trust Funds1,571,288 31,170 - 57,700 (2,430) - (28,960) 1,542,328 City Housing Funds (1)773,349 141,710 137,700 - 57,570 - 61,580 834,929 (1) These expenditures are directly charged to these funds and are not included in the Budget by Fund allocation.Total71,668,063 97,418,950 88,244,576 4,702,196 287,790 1,363,090 3,396,878 75,064,941 STATEMENT OF FUND BALANCES 1 6/6/18
GENERAL FUND
Activity Detail Fund 100
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 22,101,289 25,245,034 1,348,281 2,998,892 2,998,892 3,761,083
REVENUES Taxes & Franchises
Property Tax 17,570,316 18,877,037 19,877,300 20,024,830 20,641,029 21,857,930
Sales Tax 12,520,103 13,172,467 13,774,763 13,646,560 13,653,451 14,105,860
Franchise Fees, TOT 3,011,955 3,006,465 2,850,754 2,893,500 3,067,515 3,032,220
Fees, Permits & Services 5,420,343 6,133,134 6,261,687 5,667,250 5,998,713 6,158,440
Use of Property, Grants, Other 3,032,809 2,881,971 3,872,879 2,535,310 4,437,188 2,597,870
Total General Fund Revenues 41,555,526 44,071,074 46,637,383 44,767,450 47,797,896 47,752,320
TOTAL FUNDS AVAILABLE 63,656,815 69,316,108 47,985,664 47,766,342 50,796,788 51,513,403
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 1,028,998 1,108,910 1,160,510 1,047,034 1,138,896 1,214,968
Finance 2,145,950 877,361 1,599,126 1,583,798 1,638,533 1,823,262
Human Resources n/a 1,442,476 812,138 1,117,580 1,026,539 1,116,376
Community Services 5,218,634 5,590,994 5,794,972 5,889,860 5,919,429 6,205,480
Development Services 3,784,950 3,980,062 4,290,319 4,496,400 4,674,091 4,920,905
Public Works 4,087,210 4,516,395 4,668,435 5,577,625 5,616,685 5,998,363
Safety Services 21,178,807 21,745,122 22,632,799 23,517,640 24,122,720 25,233,280
Allowance for Oper. Bgt. Savings - - (451,679) (491,688)
Total Operating Expenses 37,444,549 39,261,320 40,958,299 42,778,258 44,136,893 46,020,946
Capital Projects 124,694 10,734,416 1,140,933 21,000 1,295,162 525,000
Program Expenses 259,500 2,175,852 546,390 152,500 152,000 2,500
Total Programs/Capital Projects 384,194 12,910,268 1,687,323 173,500 1,447,162 527,500
TOTAL EXPENDITURES 37,828,743 52,171,588 42,645,622 42,951,758 45,584,055 46,548,446
TRANSFERS/LOANS
Water Fund Loan - (401,250) (537,622) 401,250 401,250 537,620
Street Loan Repayment - - - - -
Park Fund Loan Repayment - - - - -
Transfer to Reserve Funds - (18,017,862) (766,183) (669,430) (669,430) (1,477,210)
All Other Transfers In/(Out)(603,475) 2,536,279 (1,055,919) (709,050) (1,183,470) (823,160)
Encumbrance Roll Forward - - - -
Other Fund Balance Activity 20,437 86,594 18,574 - -
TOTAL TRANSFERS/LOANS (583,038) (15,796,239) (2,341,150) (977,230) (1,451,650) (1,762,750)
NET FUND ACTIVITY 3,143,745 (23,896,753) 1,650,611 838,462 762,191 (558,876)
ENDING FUND BALANCE 25,245,034 1,348,281 2,998,892 3,837,354 3,761,083 3,202,207
The General Fund is the City’s principal source for fire protection, law enforcement, parks and recreation, planning and
engineering and other operations that are not funded by dedicated or restricted sources. The primary source of revenues
for the General Fund are property taxes, sales tax, and fees for services.
2 6/6/18
CAPITAL IMPROVEMENT FUND
Activity Detail - Fund 106
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - 6,361,927 6,512,940 6,512,940 1,843,940
REVENUES - - - - 1,097,053 -
TOTAL FUNDS AVAILABLE 0 0 6,361,927 6,512,940 7,609,993 1,843,940
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - - - - - -
Capital Projects 450,000 210,000 850,000 6,129,000 100,000
Program Expenses - - - - - -
Total Programs/Capital Projects - 450,000 210,000 850,000 6,129,000 100,000
TOTAL EXPENDITURES 0 450,000 210,000 850,000 6,129,000 100,000
TRANSFERS In/(Out) 6,811,927 361,013 (147,290) 362,947 (138,720)
LOANS (In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 0 6,811,927 361,013 (147,290)362,947 (138,720)
NET FUND ACTIVITY 0 6,361,927 151,013 (997,290)(4,669,000)(238,720)
ENDING FUND BALANCE - 6,361,927 6,512,940 5,515,650 1,843,940 1,605,220
This fund was created by a transfer from the General Fund to establish a funding source for various
community reinvestment Capital Improvement Projects. The original source of funds was a distribution
from the Redevelopment Property Tax Trust Fund, associated with dissolution of the Redevelopment
Agency. Allocating these funds for community reinvestment purposes is intended to mitigate in part the
loss of Redevelopment as a financing tool for the City's Capital Improvement Program.
3 6/6/18
REVENUE VOLATILITY FUND
Activity Detail - Fund 110
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - 4,003,969 4,174,232 4,174,232 4,322,992
REVENUES - - - - - -
TOTAL FUNDS AVAILABLE 0 0 4,003,969 4,174,232 4,174,232 4,322,992
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Program Expenses - - - - - -
Total Programs/Capital Projects - - - - - -
TOTAL EXPENDITURES 000000
TRANSFERS In/(Out) - 4,003,969 170,263 148,760 148,760 328,270
LOANS In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 0 4,003,969 170,263 148,760 148,760 328,270
NET FUND ACTIVITY 0 4,003,969 170,263 148,760 148,760 328,270
ENDING FUND BALANCE - 4,003,969 4,174,232 4,322,992 4,322,992 4,651,262
This fund was created by transfers from the General Fund. It will be drawn upon as necessary to help
mitigate actions by the State, possible reductions in State funding, or unforeseen effects of the economy.
4 6/6/18
EXPENDITURE VOLATILITY FUND
Activity Detail - Fund 111
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - 2,001,985 2,087,116 2,087,116 2,161,496
REVENUES - - - - - -
TOTAL FUNDS AVAILABLE 0 0 2,001,985 2,087,116 2,087,116 2,161,496
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Program Expenses - - - - - -
Total Programs/Capital Projects - - - - - -
TOTAL EXPENDITURES 000000
TRANSFERS In/(Out) - 2,001,985 85,131 74,380 74,380 164,130
LOANS In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 0 2,001,985 85,131 74,380 74,380 164,130
NET FUND ACTIVITY 0 2,001,985 85,131 74,380 74,380 164,130
ENDING FUND BALANCE - 2,001,985 2,087,116 2,161,496 2,161,496 2,325,626
This fund was created by transfers from the General Fund. It will be drawn upon as necessary to address
major, unanticiapted non-emergency expenditures.
5 6/6/18
EXTREME EVENTS FUND
Activity Detail - Fund 112
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 - - 12,011,908 12,522,696 12,522,696 12,968,986
REVENUES - - - - - -
TOTAL FUNDS AVAILABLE 0 0 12,011,908 12,522,696 12,522,696 12,968,986
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Program Expenses - - - - - -
Total Programs/Capital Projects - - - - - -
TOTAL EXPENDITURES 000000
TRANSFERS In/(Out)- 12,011,908 510,788 446,290 446,290 984,810
LOANS In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 0 12,011,908 510,788 446,290 446,290 984,810
NET FUND ACTIVITY 0 12,011,908 510,788 446,290 446,290 984,810
ENDING FUND BALANCE - 12,011,908 12,522,696 12,968,986 12,968,986 13,953,796
This fund was created by transfers from the General Fund. It will be drawn upon as necessary to extreme
events, including natural disasters. Initial expentiures from this fund may be subject to State (OES) or Federal
(FEMA) reimbursement.
6 6/6/18
STREETS FUNDS
Activity Detail - Funds 211-226
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 2,648,488 2,403,884 2,241,899 1,971,945 1,971,945 1,981,307
REVENUES 2,518,478 2,718,207 2,565,953 3,096,290 3,794,767 4,049,380
TOTAL FUNDS AVAILABLE 5,166,966 5,122,091 4,807,852 5,068,235 5,766,712 6,030,687
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services - - - - - -
Finance Department - - - - - -
Human Resources Department - - - - - -
Community Services - - - - - -
Development Services 7,500 6,000 7,500 7,500 7,500 7,500
Public Works 2,481,208 2,585,222 2,635,011 3,242,937 3,722,905 3,096,696
Safety Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 2,488,708 2,591,222 2,642,511 3,250,437 3,730,405 3,104,196
Capital Projects 282,582 297,800 185,000 200,000 55,000 569,400
Program Expenses - - - - - -
Total Programs/Capital Projects 282,582 297,800 185,000 200,000 55,000 569,400
TOTAL EXPENDITURES 2,771,290 2,889,022 2,827,511 3,450,437 3,785,405 3,673,596
TRANSFERS In/(Out) - - - - - -
RDA LOANS In/(Out)- - - - - -
LOANS - - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY 8,208 8,830 (8,396) - - -
TOTAL OTHER SOURCES/USES 8,208 8,830 (8,396)000
NET FUND ACTIVITY (244,604)(161,985)(269,954)(354,147)9,362 375,784
ENDING FUND BALANCE 2,403,884 2,241,899 1,971,945 1,617,798 1,981,307 2,357,091
These funds are used to finance the construction, repair and maintenance of City streets, to construct
street projects financed by developer's fees, and to account for special sales taxes to be used for street and
highway projects approved by the regional transportation group. Financial Activity in this fund group
also includes proceeds from AB 2928, and State measure 1B bonds for traffic reduction and safety.
7 6/6/18
DRAINAGE AND STORMWATER FUNDS
Activity Detail - Funds 231-233
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 646,166 992,436 1,478,337 1,088,181 1,088,181 1,677,135
REVENUES 1,107,003 1,221,772 1,363,304 1,308,480 1,465,565 1,646,510
TOTAL FUNDS AVAILABLE 1,753,169 2,214,208 2,841,641 2,396,661 2,553,746 3,323,645
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 21,330 12,883 19,649 18,978 20,282 23,705
Finance Department 45,047 36,779 46,198 27,531 28,700 35,454
Human Resources Department - - - 27,564 25,170 30,685
Community Services - - - - - -
Development Services 36,728 15,670 40,650 43,310 46,506 49,333
Public Works 525,417 639,708 610,707 591,264 571,460 842,080
Safety Services - - - - - -
Allowance for Oper. Bgt. Savings - - - - - -
Total Operating Expenses 628,522 705,040 717,204 708,647 692,118 981,257
Capital Projects 200,000 100,000 1,101,000 300,000 251,703 350,000
Program Expenditures - - - - - -
Total Programs/Capital Projects 200,000 100,000 1,101,000 300,000 251,703 350,000
TOTAL EXPENDITURES 828,522 805,040 1,818,204 1,008,647 943,821 1,331,257
TRANSFERS In/(Out)- - 2,411 4,700 4,700 4,040
RDA LOANS In/(Out)64,472 62,234 62,369 62,510 62,510 101,320
STREET FUND LOANS (In/Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY 3,317 6,935 (36) - - -
TOTAL OTHER SOURCES/USES 67,789 69,169 64,744 67,210 67,210 105,360
NET FUND ACTIVITY 346,270 485,901 (390,156) 367,043 588,954 420,613
ENDING FUND BALANCE 992,436 1,478,337 1,088,181 1,455,224 1,677,135 2,097,748
These funds are used to finance drainage maintenance activities, construction of flood control and drainage
improvements, and for stormwater program activities. The primary sources of revenue are from property tax
assessments and development impact fees.
8 6/6/18
GRANT FUNDS
Activity Detail - Funds 241-257, 282-284, 714
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 469,511 657,979 924,438 1,028,229 1,028,229 610,827
REVENUES 559,872 605,805 498,491 434,850 584,126 437,680
TOTAL FUNDS AVAILABLE 1,029,383 1,263,784 1,422,929 1,463,079 1,612,355 1,048,507
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services 6,342 1,895 1,523 5,000 5,000 5,000
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 6,342 1,895 1,523 5,000 5,000 5,000
Capital Projects 158,837 65,348 76,337 45,584 682,232 53,259
Program Expenses 106,225 157,485 210,610 121,176 184,972 128,307
Total Programs/Capital Projects 265,062 222,833 286,947 166,760 867,204 181,566
TOTAL EXPENDITURES 271,404 224,728 288,470 171,760 872,204 186,566
TRANSFERS In/(Out) (100,000) (114,618) (106,230) (100,000) (129,324) (100,000)
LOANS In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
GRANTS OUTSTANDING - - - - - -
COMMITTED CAPITAL PROJECTS - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (100,000)(114,618)(106,230)(100,000)(129,324)(100,000)
NET FUND ACTIVITY 188,468 266,459 103,791 163,090 (417,402)151,114
ENDING FUND BALANCE 657,979 924,438 1,028,229 1,191,319 610,827 761,941
These funds are used to account for various grants that are received by the City. Grant programs available
to the City include Federal Community Development Block Grants (CDBG), and various State grant
programs for transportation improvements, recycling, law enforcement, and traffic safety.
9 6/6/18
DEVELOPER CONTRIBUTION/MITIGATION FUNDS
Activity Detail - Funds 251-252, 258, 411, 422
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 2,649,562 2,795,415 2,769,121 2,958,095 2,958,095 2,397,420
REVENUES 174,253 182,106 196,144 118,610 148,165 429,450
TOTAL FUNDS AVAILABLE 2,823,815 2,977,521 2,965,265 3,076,705 3,106,260 2,826,870
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - 88,400 - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - 88,400 - - - -
Capital Projects 28,400 120,000 7,170 - 11,500 -
Program Expenses - - - - (122,660) -
Total Programs/Capital Projects 28,400 120,000 7,170 - (111,160) -
TOTAL EXPENDITURES 28,400 208,400 7,170 0 (111,160)0
TRANSFERS In/(Out) - - - - (820,000) -
LOANS In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES 0000(820,000)0
NET FUND ACTIVITY 145,853 (26,294)188,974 118,610 (560,675)429,450
ENDING FUND BALANCE 2,795,415 2,769,121 2,958,095 3,076,705 2,397,420 2,826,870
These funds are used for acquisition and preservation of habitat financed by developer's fees, for financing
public improvements or services that benefit the properties against which the assessments are levied, and
to support fire suppression operations.
10 6/6/18
SPECIAL ASSESSMENT DISTRICT FUNDS
Activity Detail - Funds 261-275
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 7,290,908 7,663,480 8,122,171 7,947,526 7,947,526 7,250,229
REVENUES 2,352,988 2,394,456 2,435,742 2,368,110 2,355,310 2,386,920
TOTAL FUNDS AVAILABLE 9,643,896 10,057,936 10,557,913 10,315,636 10,302,836 9,637,149
EXPENDITURES
Operating Expenses - - - - - -
Legislative and Admin. Services 51,424 51,242 57,689 47,146 49,815 52,063
Finance Department 89,912 100,702 107,301 58,924 61,422 70,572
Human Resources Department - - - 36,826 35,305 38,151
Community Services - - - - - -
Development Services - - - - - -
Public Works 2,197,850 2,149,664 2,804,894 2,842,108 3,001,483 2,739,334
Safety Services - - - - - -
Allowance for Oper. Bgt. Savings - - - 4,447 - -
Total Operating Expenses 2,339,186 2,301,608 2,969,884 2,989,451 3,148,025 2,900,120
Capital Projects - - 4,890 250,000 280,110 -
Program Expenditures - - - - - -
Total Programs/Capital Projects - - 4,890 250,000 280,110 -
TOTAL EXPENDITURES 2,339,186 2,301,608 2,974,774 3,239,451 3,428,135 2,900,120
TRANSFERS In/(Out) 355,916 363,078 368,358 375,650 375,528 386,920
LOANS In/(Out)- - - - - -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY 2,854 2,765 (3,971) - - -
TOTAL OTHER SOURCES/USES 358,770 365,843 364,387 375,650 375,528 386,920
NET FUND ACTIVITY 372,572 458,691 (174,645)(495,691)(697,297)(126,280)
ENDING FUND BALANCE 7,663,480 8,122,171 7,947,526 7,451,835 7,250,229 7,123,949
These funds are used to finance services and improvements that benefit the properties against which the
assessments are levied. Individual funds are used to account for the City's nine landscape maintenance
districts, and the lighting district (two zones).
11 6/6/18
OTHER ASSESSMENT FUNDS
Activity Detail - Funds 250, 280-281, 283
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 393,275 582,891 735,046 776,627 776,627 746,291
REVENUES 992,198 998,109 1,004,757 997,000 1,007,001 999,760
TOTAL FUNDS AVAILABLE 1,385,473 1,581,000 1,739,803 1,773,627 1,783,628 1,746,051
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services 120,647 114,526 55,708 - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 120,647 114,526 55,708 - - -
Capital Projects - - - - - -
Program Expenses 50,000 100,000 195,000 250,000 250,000 200,000
Total Programs/Capital Projects 50,000 100,000 195,000 250,000 250,000 200,000
TOTAL EXPENDITURES 170,647 214,526 250,708 250,000 250,000 200,000
TRANSFERS In/(Out) (631,935) (631,428) (637,031) (633,000) (633,000) (633,000)
LOANS In/(Out)- - 78,900 - - -
ENCUMB. ROLL FORWARD - - - - - -
DEBT SERVICE - - (154,337) (154,340) (154,337) (154,340)
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (631,935)(631,428)(712,468)(787,340)(787,337)(787,340)
NET FUND ACTIVITY 189,616 152,155 41,581 (40,340)(30,336)12,420
ENDING FUND BALANCE 582,891 735,046 776,627 736,287 746,291 758,711
These funds are used to account for specific services supported by assessments and fees, including Fire
Protection assessments, which are transferred to the General Fund for fire suppression and emergency
operations, the 800 MHz regional emergency communications system, and the Household Hazardous Waste
program, funded from fees on waste collection bills.
12 6/6/18
DEBT SERVICE FUNDS
Activity Detail - Funds 311 - 336
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 4,436,732 840,754 185,121 66,021 66,021 80,870
REVENUES 487,590 302,658 285,399 285,740 287,075 287,400
TOTAL FUNDS AVAILABLE 4,924,322 1,143,412 470,520 351,761 353,096 368,270
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services - - - - - -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses - - - - - -
Capital Projects - - - - - -
Program Expenses - - - - - -
Total Programs/Capital Projects - - - - - -
TOTAL EXPENDITURES 000000
TRANSFERS In/(Out)485,313 489,941 803,132 1,367,680 1,373,520 931,270
LOANS In/(Out)(170,000) (200,000) - - - -
ENCUMB. ROLL FORWARD - - - - - -
DEBT SERVICE/REFUNDS (4,621,311) (2,869,992) (1,236,247) (1,646,450) (1,645,746) (1,208,750)
OTHER FUND BALANCE ACTIVITY 222,430 1,621,760 28,616 - - -
TOTAL OTHER SOURCES/USES (4,083,568) (958,291) (404,499) (278,770) (272,226) (277,480)
NET FUND ACTIVITY (3,595,978) (655,633) (119,100) 6,970 14,849 9,920
ENDING FUND BALANCE 840,754 185,121 66,021 72,991 80,870 90,790
These funds record the revenues and expenditures associated with the financing of the City's general debt, Community
Facilities Districts, the High Valley Road Project, and the Old Coach Waterline Project bonds.
13 6/6/18
WATER UTILITY FUNDS
Activity Detail - Funds 510-512
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 4,672,359 3,320,588 602,723 2,386,149 2,386,149 3,976,322
REVENUES 21,081,757 19,222,312 23,533,089 25,219,820 26,509,347 25,748,420
TOTAL FUNDS AVAILABLE 25,754,116 22,542,900 24,135,812 27,605,969 28,895,496 29,724,742
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 668,242 680,780 731,866 572,568 606,774 701,245
Finance Department 1,338,035 1,361,916 1,445,977 1,004,351 1,018,659 1,366,234
Human Resources Department - - - 384,202 363,013 410,027
Community Services - - - - - -
Development Services 216,184 295,352 225,465 284,344 289,341 386,489
Public Works 18,585,778 17,456,857 18,052,726 19,266,485 19,849,772 21,495,134
Safety Services - - - - - -
Allowance for Oper Bgt Savings - - - (81,630) - (92,062)
Total Operating Expenses 20,808,239 19,794,905 20,456,034 21,430,320 22,127,559 24,267,067
Capital Projects 1,000,000 2,124,176 1,860,000 2,445,000 2,196,275 1,520,000
Program Expenses - 117,704 (2,119) - - -
Total Programs/Capital Projects 1,000,000 2,241,880 1,857,881 2,445,000 2,196,275 1,520,000
TOTAL EXPENDITURES 21,808,239 22,036,785 22,313,915 23,875,320 24,323,834 25,787,067
TRANSFERS In/(Out)(305,642) (317,532) (290,921) (278,340) (278,340) (303,450)
RDA/OTHER LOANS In/(Out)87,034 83,878 80,100 84,250 84,250 87,310
GENERAL FUND LOAN - 401,250 537,622 (401,250) (401,250) (537,620)
DEBT SERVICE (275,054) (274,643) - - - -
OTHER FUND BAL. ACTIVITY (131,627) 203,655 237,451 - - -
TOTAL OTHER SOURCES/USES (625,289)96,608 564,252 (595,340)(595,340)(753,760)
NET FUND ACTIVITY (1,351,771)(2,717,865)1,783,426 749,160 1,590,173 (792,407)
ENDING FUND BALANCE 3,320,588 602,723 2,386,149 3,135,309 3,976,322 3,183,915
Water Utility funds include the Water Utility Operating Fund, an enterprise fund that is self-supported by
fees paid by users, and the Water Utilities Improvement Fund, which is used to account for development fees
collected to fund improvements that increase the system's capacity.
Included in Fiscal Year 2018-19 Adopted Revenues is $1,250,00 for the Drought Recovery Surcharge which
ends in December 2018.
14 6/6/18
SEWER UTILITY FUNDS
Activity Detail - Funds 520-521
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 14,246,928 14,362,988 15,252,366 15,252,366 15,391,165 15,922,411
REVENUES 8,389,988 8,649,693 9,899,672 8,539,060 9,634,523 10,116,630
TOTAL FUNDS AVAILABLE 22,636,916 23,012,681 25,152,038 23,791,426 25,025,688 26,039,041
EXPENDITURES
Operating Expenses
Legislative and Admin. Services 360,239 339,378 419,140 314,593 333,552 372,947
Finance Department 853,076 782,538 912,013 698,194 699,495 953,593
Human Resources Department - - - 179,587 166,991 178,498
Community Services - - - - - -
Development Services 137,573 101,894 283,367 222,935 234,240 247,668
Public Works 6,973,639 6,317,712 5,972,408 5,640,882 6,354,791 6,773,054
Safety Services - - - - - -
Allowance for Oper. Bgt. Savings - - - (54,000) - (59,874)
Total Operating Expenses 8,324,527 7,541,522 7,586,928 7,002,191 7,789,069 8,465,886
Capital Projects - 300,000 2,350,000 1,300,000 1,216,138 250,000
Program Expenses - - - - - -
Total Programs/Capital Projects - 300,000 2,350,000 1,300,000 1,216,138 250,000
TOTAL EXPENDITURES 8,324,527 7,841,522 9,936,928 8,302,191 9,005,207 8,715,886
TRANSFERS In/(Out)(158,917) (150,059) (148,445) (136,100) (136,100) (151,880)
RDA LOANS In/(Out)39,278 37,860 37,943 38,030 38,030 41,590
CFD #88-1/STREET LOANS In/(Out)170,000 200,000 - - - -
ENCUMB. ROLL FORWARD - - - - - -
DEBT SERVICE - - - - - -
OTHER FUND BAL. ACTIVITY 238 (6,594) 4,351 - - -
TOTAL OTHER SOURCES/USES 50,599 81,207 (106,151) (98,070) (98,070) (110,290)
NET FUND ACTIVITY 116,060 889,378 (143,407) 138,799 531,246 1,290,454
ENDING FUND BALANCE 14,362,988 15,252,366 15,108,959 15,391,165 15,922,411 17,212,865
Sewer Utility funds include the Sewer Utility Operating Fund, an enterprise fund that is self-supported by fees
paid by users, and the Sewer Utilities Improvement Fund, which is used to account for development fees collected
to fund improvements that increase the system's capacity.
15 6/6/18
CAPITAL REPLACEMENT FUNDS
Activity Detail - Funds 611, 617
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 13,137,068 13,350,163 12,122,654 11,837,736 11,837,736 9,622,117
REVENUES 2,926,249 3,051,434 3,149,070 3,338,590 3,329,683 3,391,600
TOTAL FUNDS AVAILABLE 16,063,317 16,401,597 15,271,724 15,176,326 15,167,419 13,013,717
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - 77,375 59,652 59,461 64,019 48,382
Finance Department 1,239,451 1,461,738 1,389,907 2,226,892 2,362,690 998,605
Human Resources Department --- 71,710 68,302 48,283
Community Services ----- -
Development Services - 128,850 94,485 69,121 67,066 66,295
Public Works 1,245,686 1,084,118 1,156,670 1,276,913 1,220,860 1,200,839
Safety Services ----- -
Allowance for Oper. Bgt. Savings ----- -
Total Operating Expenses 2,485,137 2,752,081 2,700,714 3,704,097 3,782,937 2,362,404
Capital Projects 750,020 2,105,390 968,870 2,396,690 2,367,885 943,860
Program Expenses --- 4,000 4,000 2,170
Total Programs/Capital Projects 750,020 2,105,390 968,870 2,400,690 2,371,885 946,030
TOTAL EXPENDITURES 3,235,157 4,857,471 3,669,584 6,104,787 6,154,822 3,308,434
TRANSFERS-In/(Out) 521,631 573,142 582,291 696,730 696,727 830,410
LOANS In/(Out)-- (78,900) ---
ENCUMB. ROLL FORWARD ------
OTHER FUND BAL. ACTIVITY 372 5,386 11,330 ---
TOTAL OTHER SOURCES/USES 522,003 578,528 514,721 696,730 696,727 830,410
NET FUND ACTIVITY 213,095 (1,227,509)(5,793)(2,069,467)(2,128,412)913,576
ENDING FUND BALANCE 13,350,163 12,122,654 12,116,861 9,768,269 9,709,324 10,535,693
The capital replacement funds are used to finance the replacement of City vehicles, major equipment and
rehabilitation of public facilities. The revenue for this equipment replacement comes from rental fees
charged to each of the divisions that have been assigned vehicles or equipment and the sale of surplus
property and equipment. The Transfers-In fund the rehabilitation of public facilities. A facilities need
assessment was recently completed, and future contributions will need to be increased for the next several
budget cycles to ensure sufficient funding of necessary rehabilitation projects over the next ten years.
16 6/6/18
TRUST FUNDS
Activity Detail - Funds 254, 711-782
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 1,264,693 1,564,675 1,569,914 1,549,892 1,549,892 1,571,288
REVENUES 1,484,520 1,169,409 1,399,663 30,970 483,716 31,170
TOTAL FUNDS AVAILABLE 2,749,213 2,734,084 2,969,577 1,580,862 2,033,608 1,602,458
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services 45,928 23,712 15,094 - - -
Development Services 1,081,627 1,171,055 939,646 - 367,600 -
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 1,127,555 1,194,767 954,740 - 367,600 -
Capital Projects - 25,000 - - - 16,800
Program Expenses 42,825 138,027 99,310 10,000 10,000 40,900
Total Programs/Capital Projects 42,825 163,027 99,310 10,000 10,000 57,700
TOTAL EXPENDITURES 1,170,380 1,357,794 1,054,050 10,000 377,600 57,700
TRANSFERS In/(Out) (1,665) (2,261) (2,114) (2,380) (2,320) (2,430)
DEVELOPER DEPOSITS (12,493) 195,885 (363,521) - (82,400) -
ENCUMB. ROLL FORWARD - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (14,158)193,624 (365,635)(2,380)(84,720)(2,430)
NET FUND ACTIVITY 299,982 5,239 (20,022)18,590 21,396 (28,960)
ENDING FUND BALANCE 1,564,675 1,569,914 1,549,892 1,568,482 1,571,288 1,542,328
Trust funds are used to account for proprietary trusts that have been donated to the City for specific, designated uses. This
fund group includes 23 individual funds, which include the Library Endowment, Tree Trust, Sensitive Lands Acquisition,
and various trusts for park improvements and law enforcement uses.
17 6/6/18
CITY HOUSING FUNDS
Activity Detail Fund 416
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
FUNDS AVAILABLE
Beginning Fund Balance- July 1 4,809,133 3,561,044 1,642,560 1,467,429 1,467,429 773,349
REVENUES 189,354 208,341 340,532 111,120 99,820 141,710
TOTAL FUNDS AVAILABLE 4,998,487 3,769,385 1,983,092 1,578,549 1,567,249 915,059
EXPENDITURES
Operating Expenses
Legislative and Admin. Services - - - - - -
Administrative Services - - - - - -
Community Services - - - - - -
Development Services 15,861 11,465 20,711 20,400 38,600 137,700
Public Works - - - - - -
Safety Services - - - - - -
Redevelopment Services - - - - - -
Indirect Cost Allocation - - - - - -
Total Operating Expenses 15,861 11,465 20,711 20,400 38,600 137,700
Capital Projects - - - - - -
Program Expenses 58,000 (898,490) 541,000 30,000 1,621,500 -
Total Programs/Capital Projects 58,000 (898,490) 541,000 30,000 1,621,500 -
TOTAL EXPENDITURES 73,861 (887,025)561,711 50,400 1,660,100 137,700
TRANSFERS In/(Out) (1,411,278) (3,059,843) - - 820,000 -
RDA LOANS In/(Out)47,696 45,993 46,048 46,200 46,200 57,570
ENCUMBRANCE ROLL FORWARD - - - - - -
DEBT SERVICE - - - - - -
OTHER FUND BALANCE ACTIVITY - - - - - -
TOTAL OTHER SOURCES/USES (1,363,582)(3,013,850)46,048 46,200 866,200 57,570
NET FUND ACTIVITY (1,248,089)(1,918,484)(175,131)106,920 (694,080)61,580
ENDING FUND BALANCE 3,561,044 1,642,560 1,467,429 1,574,349 773,349 834,929
Housing Funds are used to increase the supply of housing for low and moderate income residents under the
direction of the Poway Housing Authority. Effective February 1, 2012, redevelopment agencies were
dissolved by State Legislative action. This action eliminated the 20% share of tax increment revenue set
aside for housing. The source of funds for City Housing is now limited to Housing Special Programs (fund
429), proceeds from Tax Allocation Bonds (fund 417), and income produced by Housing Authority
properties (fund 416).
18 6/6/18
2014-15 2015-16 2016-17 2017-18
Actual Actual Actual Adopted
2017-18 2018-19
Estimated Adopted
WATER FUND
1995 Revenue Bonds 269,158 269,858 - - - -
Processing Fee 4,140 4,200 - - - -
TOTAL WATER FUND 273,298 274,058 - - - -
CITY DEBT SERVICE FUND
2003/2012 COP (City Office Building) 927,770 931,670 930,270 928,670 928,670 931,870
2005 COP 711,113 708,800 710,138 709,780 709,780 268,880
Processing Fee 5,229 3,538 3,529 8,000 8,000 8,000
TOTAL CITY DEBT SERVICE FUND 1,644,112 1,644,008 1,643,937 1,646,450 1,646,450 1,208,750
HIGH VALLEY DEBT SERVICE FUND
1996 Assessment District 96 -1 52,344 49,531 - - - -
High Valley Refunds - - - - - -
Processing Fee 4,235 1,059 - - - -
TOTAL HV DEBT SERVICE FUND 56,579 50,590 - - - -
OLD COACH DEBT SERVICE FUND
2001 Old Coach 28,694 28,653 - - - -
Old Coach Refunds - - - - - -
Processing Fee 1,500 - - - - -
TOTAL OC DEBT SERVICE FUND 30,194 28,653 - - - -
SOUTH POWAY CFD DEBT SERVICE FUNDS
2009 CFD #88 -1 3,298,343 1,438,200 - - - -
2009 CFD #88 -1 Refunds 26,535 107,940 - - - -
Processing Fee 4,323 1,000 - - - -
TOTAL CFD DEBT SERVICE FUNDS 3,329,201 1,547,140 - - - -
OTHER ASSESSMENT FUNDS
NextGen Regional Communication System
Shared Backbone Infrastructure Debt Svc - - 154,337 154,430 154,340 154,340
GRAND TOTAL 5,333,384 3,544,449 1,643,937 1,646,450 1,646,450 1,363,090
BOND/LOAN INTEREST AND REDEMPTION
City of Poway
19 6/6/18
TRANSFERS BY FUND GROUPFiscal Year 2018-19Transfers/Loans-OutTransfers/Loans-InGeneral FundCapitalImprovementFund Grant FundsOtherAssessment Funds Water FundSewer FundTrust FundsDebtServiceFundsTotalGeneral Fund56,160 100,000 633,000 2,430 791,590Landscape & Lighting Funds386,920386,920Debt Service Funds661,910 168,140 105,840 935,890Water Fund45,87045,870Sewer Fund23,27023,270Drainage Fund4,0404,040Capital ReplacementFunds565,920 9,380 181,180 69,310 4,620 830,410Volatility & Extreme Event Reserve Funds1,477,2101,477,210Total 3,091,960 138,720 100,000 633,000 349,320 175,150 2,430 4,620 4,495,200This schedule shows the inter-fund transfers for the City for FY 2018-19. Transfers are generally required to maintain proper separation offinancial activity between funds while allowing revenues or expenditures to be reflected within the appropriate department, division, orproject. For example, the Landscape & Lighting Funds are receiving $386,920 from the General Fund (column 1, row 1) to reimburse thedistricts for expenditures on services that benefit the City at large. 20 6/6/18
INTERFUND LOANSNew Current Fund Principal Interest (1) Total Loans Interest (2) Payback Principal Interest (1) TotalGeneral Fund to: Street Development (221)491,071 578,159 1,069,230 - 9,820 - 491,071 587,979 1,079,050 Park Improvement (411)307,228 361,712 668,940 - 6,140 - 307,228 367,852 675,080 Water (510)537,620- 537,620 10,750 548,370 - - - Drainage AB 1600 Fund to: Street Development (221)17,576 4,337 21,913 - 350 - 17,576 4,687 22,263 Sewer Fund to: Street AB 1600 (222)214,500 174,642 389,142 - 4,290 - 214,500 178,932 393,432 TOTAL1,567,995 1,118,850 2,686,845 0 31,350 548,3701,030,375 1,139,450 2,169,825 1. For reference only-not accrued in either receivable or payable fund-estimated balance as of 7/01/18. 2. Interest rate for loans is the City's estimated average investment rate of return: FY 2018-2019 - 2.0% Beginning Balance-7/1/18Fiscal Year 2018-2019Ending Balance-6/30/201921 6/6/18
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22 6/6/18
REVENUES BY FUNDCITY OF POWAYFY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18 FY 2018-19Actual Actual Actual Approved EstimatedAdoptedGeneral Fund (100) $ 41,555,526 $ 44,071,074 $ 46,637,383 $ 44,767,450 $ 47,797,896 $ 47,752,320 Capital Improvement Fund (0106)- - - - 1,097,053 - Streets Funds (211-226) 2,518,478 2,718,207 2,565,953 3,096,290 3,794,767 4,049,380 Drainage & Stormwater Funds (231-233) 1,107,003 1,221,772 1,363,304 1,308,480 1,465,565 1,646,510 Grant Funds (241-249, 253-257, 282, 284, 714) 559,872 605,805 498,491 434,850 584,126 437,680 Developer Contrib. AB 1600 Funds (251-252, 258, 411, 422) 174,253 182,106 196,144 118,610 148,165 429,450 Special Assessment District Funds (261-275) 2,352,988 2,394,456 2,435,742 2,368,110 2,355,310 2,386,920 Other Assessment Funds (250, 280-281, 283) 992,198 998,109 1,004,757 997,000 1,007,001 999,760 Debt Service Funds (311 - 336) 487,590 302,658 285,399 285,740 287,075 287,400 Water Utility Funds (510-511) 21,081,757 19,222,312 23,533,089 25,219,820 26,509,347 25,748,420 Sewer Utility Funds (520-521) 8,389,988 8,649,693 9,899,672 8,539,060 9,634,523 10,116,630 Capital Replacement and Facility Funds (611, 617, 618) 2,926,249 3,051,434 3,149,070 3,338,590 3,329,683 3,391,600 Trust Funds (254, 285, 711-782) 1,484,520 1,169,409 1,399,663 30,970 483,716 31,170 City Housing Funds (416-417, 429) 189,354 208,341 340,532 111,120 99,820 141,710 Revenue Grand Total $ 83,819,776 $ 84,795,376 $ 93,309,199 $ 90,616,090 $ 98,594,047 $ 97,418,950 23 6/6/18
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24 6/6/18
Operations
and Capital Total Program
Department Personnel Maintenance Outlay Expenditures
Legislative & Administrative 1,747,070 655,750 10,490 2,413,310
Finance 2,647,290 1,368,980 1,231,450 5,247,720
Community Services 3,654,460 2,333,910 217,110 6,205,480
Development Services 3,518,550 2,103,380 56,260 5,678,190
Public Works 9,058,270 32,067,450 1,019,780 42,145,500
Safety Services 10,336,310 14,279,210 617,760 25,233,280
Human Resource and Risk Mgt.783,270 1,029,210 9,540 1,822,020
Grand Total 31,745,220 53,837,890 3,162,390 88,745,500
CITY OF POWAY
OPERATING EXPENDITURES
Legislative &
Administrative
3%
Finance
6%
Community
Services
7%
Development
Services
6%
Public Works
48%
Safety Services
28%
Human Resource
and Risk Mgt.
2%
Fiscal Year 2018-19
All Funds
25 6/6/18256/6/18
GAS TAX/CAPITAL SPECIALBUDGET BY FUND FY
2018 - 2019 Adopted GENERAL WATER SEWER DRAINAGE PROP A
REPLACE. DISTRICTS TOTAL
Legislative and Administrative
City Council 138,459 97,420 50,585 3,701 8,831 6,984 305,980
City Clerk 229,373 161,388 83,799 6,131 14,629 11,570 506,890
City Attorney 134,630 94,727 49,186 3,599 8,587 6,791 297,520
City Manager 474,506 347,710 189,377 10,274 16,335 26,718 1,064,920
Economic Development 238,000 - 238,000
Department Total 1,214,968 701,245 372,947 23,705 - 48,382 52,063 2,413,310
Finance Services
Director-Finance 216,646 113,247 93,188 1,464 2,787 2,178 429,510
Customer Services 77,634 517,815 477,228 195 145 1,873 1,074,890
Finance 514,204 219,889 93,182 15,915 39,353 33,227 915,770
Information Technology 608,640 321,396 217,843 8,709 18,019 13,643 1,188,250
General Support Services 406,138 193,887 72,152 9,171 21,961 19,651 722,960
Equip. Replacement 916,340 916,340
Department Total 1,823,262 1,366,234 953,593 35,454 - 998,605 70,572 5,247,720
Human Resources
Director-Human Resources 261,692 40,152 24,124 5,900 5,200 2,862 339,930
Human Resources 362,069 73,163 43,957 10,750 9,475 5,216 504,630
Risk Management 492,615 296,712 110,417 14,035 33,608 30,073 977,460
Department Total 1,116,376 410,027 178,498 30,685 - 48,283 38,151 1,822,020
Community Services
Director 1,038,660 -- - - - - 1,038,660
Recreation 426,540 -- - - - - 426,540
Lake Operations 1,020,760 -- - - - - 1,020,760
Aquatics 899,520 -- - - - - 899,520
Performing Arts Center 1,120,920 -- - - - - 1,120,920
Old Poway Park 538,280 -- - - - - 538,280
Library 73,380 -- - - - - 73,380
Interpretive Services 148,250 -- - - - - 148,250
Community Park 939,170 -- - - - - 939,170
Department Total 6,205,480 -- - - - - 6,205,480
Development Services
Director 739,955 34,031 26,263 5,667 4,734 810,650
Current Planning 1,225,000 1,225,000
Building and Safety Inspection 1,120,330 1,120,330
Capital Projects Engineering 368,788 300,915 152,681 26,485 7,500 61,561 917,930
Land Development Engineering 654,070 654,070
Engineering Inspection 206,172 51,543 68,724 17,181 343,620
Traffic Engineering 213,710 213,710
Stormwater Compliance 362,480 362,480
Housing Authority/Programs 20,400 20,400
Successor Agency Admin.10,000 10,000
Department Total 4,920,905 386,489 247,668 49,333 7,500 66,295 - 5,678,190
Public Works
Director 169,854 244,075 99,173 24,652 22,430 27,276 587,460
Utility Systems Oper. & Maint.683,165 683,165 1,366,330
Water Supply,Treatment, Storage 18,221,690 18,221,690
Wastewater Disposal 4,534,170 4,534,170
Water Transmission/Distribution 1,458,380 1,458,380
Wastewater Collection Maint.1,180,630 1,180,630
Reclaimed Water Supply 594,304 148,576 742,880
Maintenance Operations 603,901 46,872 28,995 48,511 67,094 35,907 831,280
Street Maintenance 1,067,000 121,439 52,045 3,096,696 4,337,180
Stormwater & Flood Control 327,102 763,238 1,090,340
Vehicle Maintenance 1,055,610 1,055,610
Parks, Trails & Landscape Maint. 2,699,210 2,699,210
Facilities Maintenance 1,131,296 125,209 46,300 5,679 55,705 5,421 1,369,610
Special Districts & Contract Svcs.2,670,730 2,670,730
Department Total 5,998,363 21,495,134 6,773,054 842,080 3,096,696 1,200,839 2,739,334 42,145,500
Safety Services
Director 564,930 -- - - - - 564,930
Fire Suppression 10,900,520 -- - - - - 10,900,520
Fire Prevention 627,350 -- - - - - 627,350
Paramedics 474,070 -- - - - - 474,070
Law Enforcement 12,666,410 -- - - - - 12,666,410
Department Total 25,233,280 -- - - - - 25,233,280
Total Expenditues Before Savings46,512,634 24,359,129 8,525,760 981,257 3,104,196 2,362,404 2,900,120 88,745,500
Allowance for Budget Savings (491,688) (92,062) (59,874) - - - - (643,624)
TOTAL EXPENDITURES 46,020,946 24,267,067 8,465,886 981,257 3,104,196 2,362,404 2,900,120 88,101,876
26 6/6/18
Legislative and Administrative
City Manager
Org: 0013
City Clerk
Org: 0011
Economic
Development
Org: 0014
City Attorney
Org: 0012
Mayor & City Council
Org: 0010
FY 2018-19
Total FT: 9 / PT: 0.5
Total Exp. $2,413,310
FT: 0
Exp: $305,980
FT: 5
Exp: $1,064,920
FT: 0
Exp: $297,520
FT: 1
Exp: $238,000
FT: 3 / PT: 0.5
Exp: $506,890
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
27 6/6/18
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28 6/6/18
CITY COUNCIL
Legislative and Administrative Department
Division No: 0010
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Operating Budget Actual Actual Actual Adopted Estimated Adopted
Personnel Expenditure 190,809$ 183,700$ 191,433$ 199,100$ 197,112$ 214,100$
Operations & Maintenance 182,102 75,572 84,013 94,530 92,673 90,590
Capital Outlay 1,630 1,630 1,630 1,290 1,290 1,290
Division Total Operating Budget 374,541$ 260,902$ 277,076$ 294,920$ 291,075$ 305,980$
Ensure the City's continued fiscal health by upholding its commitment to the Council's Financial Policy and its
principles.
The City Council is comprised of four Councilmembers elected by district by Poway residents to serve four-year
overlapping terms. The Mayor is directly elected at-large for a four-year term. The Mayor selects a
Councilmember to serve as Deputy Mayor annually.
The City Council serves as the City's legislative and policy-making body, taking action on the adoption of all
City ordinances, resolutions, contracts, and matters requiring policy decision and leadership. To reach policy
decisions that meet the needs of the community, the Council listens to public comments and reviews proposals,
while aiming to maintain desired service levels.
The City Council appoints the City Manager and City Attorney, and establishes advisory committees to ensure
broad-based input into City matters. The Council oversees the expenditure of City funds, initiates new programs
and service enhancements, and determines funding for the adopted budget as submitted by the City Manager.
Division Goals & Objectives
Provide legislative guidance and direction for the establishment and maintenance of City programs and
services.
Provide an open forum for direct public input and an avenue for resolving community issues.
$-
$50
$100
$150
$200
$250
$300
$350
$400
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
29 6/6/18
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30 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
City Council-0010
General Fund (100)
Personnel Expense
79,3581120Special Salaries 84,51074,213 84,503 84,50089,128
112,0751300Employee Benefits 114,590109,487 112,609 129,600101,681
Total Personnel Expense $191,433 $199,100$183,700 $197,112 $214,100$190,809
Operations & Maintenance
8,7911430Professional Develop & Recognition 13,75010,318 13,750 13,1500
693110Reimbursed Mileage 0138 0 0108
18,0003110BMileage Allowance 18,00018,000 18,000 18,00017,049
3,2123311Cell Phones & Pagers 3,4003,023 3,400 4,0002,657
04120Other Contractual Services 2,0000 0 2,0000
574710Office & Stationery Supplies 200723 200 200609
04760Operating Supplies 00 53 00
24,7074904Community Relations 27,70015,763 27,700 21,00027,400
04922Printing 1,000521 34 1,000379
29,1774924Publications & Dues 28,48027,086 29,536 31,240133,900
Total Operations & Maintenance $84,013 $94,530$75,572 $92,673 $90,590$182,102
Capital Outlay
1,6305530Capital Outlay Rental-Office 1,2901,630 1,290 1,2901,630
Total Capital Outlay $1,630 $1,290$1,630 $1,290 $1,290$1,630
$277,076Division Total (General Fund)$294,920$260,902 $291,075 $305,980$374,541
31 6/6/18
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32 6/6/18
Budget Request Justification
Budget Request Detail
Fiscal Year 2018-19 Adopted
Division 0010 - City Council
Expenditures
Per Division Labor Calculation Worksheet1120Special Salaries 84,500
Per Division Labor Calculation Worksheet1300Employee Benefits 129,600
214,100Subtotal Labor
League of California Cities Annual Conf.....$4,9501430Professional Develop & Recognitio 13,150
Location: Long Beach, September 12-14, 2018
Attending: Councilmembers (3)
Registration: $625 x 3...................$1,875
Hotel: $250/day for 2 days x 3...........$1,500
Meals: Per Diem up to $75/day x 3 days x 3.$675
Ground Travel/Rental: $50/day 2 days x 3...$300
*
Unscheduled Conferences and Seminars........$3,500
*
Council Meeting Dinners:
Councilmembers and City Staff...............$3,500
*
Council Sub-Committees:
Meals and Refreshments......................$1,000
*
Council Chamber Breakroom Supplies............$200
*
League of California Cities - San Diego Division
Lunch Meetings (10 @ $60 ea.).................$600
Mayor @ $300/mo............................$3,6003110BMileage Allowance 18,000
Councilmember 4 @ $300/mo..................$14,400
Councilmember (3)...Allowance (3 @ $50/mo.).$1,8003311Cell Phones & Pagers 4,000
Councilmember (2)...Allowance (2 @ $75/mo.).$1,800
Councilmember (2)...Phone Replacement
(2 @ $200)....................................$400
Contractual Graphic Design, Photography4120Other Contractual Services 2,000
and Promotional Services
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 200
printer toner, files, etc.
Community Contribution Program.............$15,0004904Community Relations 21,000
Non-profit/school events, activities
and programs............................$10,200
Poway Historical Society Storage.........$1,050
Grad Nites
Poway High.............................$3,000
Abraxas..................................$750
*
Parents & Kids Sake.........................$5,000
*
Community Promotions: Mayor's awards, plaques,
community events, etc.......................$1,000
Printing promotional materials4922Printing1,000
Dues:4924 Publications & Dues 31,240
League of California Cities................$17,454
League of California Cities (S.D. Division)...$600
Poway Chamber of Commerce.....................$850
Division 0010 - City Council
33 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Poway Business Park Association...............$1504924Publications & Dues 31,240
SANDAG Member Agency Assessment............$11,000
North San Diego Chamber.......................$330
*
Other Professional Publications...............$850
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 1,290
91,880Subtotal Direct Expenditures
305,980Total Division 0010Expenditures
Division 0010 - City Council
34 6/6/18
CITY CLERK
Legislative and Administrative: Department Division No: 0011
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Legal Ads & Public Hearing Notices 124 92 99 101 95 100
Documents Recorded 79 115 90 90 108 96
City/Planning/Housing/OSB Resolutions 48/17/5/3 50/35/0/5 71/54/2/2 55/26/2/2 70/35/6/10 70/50/5/0
Ordinances Processed 14 5 10 13 5 8
Minute Pages Prepared (CC/OSB)127/8 166/12 143/4 148/6 146/10 160/0
City & RDA Contracts/Agreements 74/3 136 148 135 122 135
Public Requests for Records 222 230 186 180 205 220
Fair Political Practices Commission Filing 151 136 108 121 120 130
Boxes Destroyed per Retention Schedule 108 143 190 200 262 275
Division Operating Budget
Authorized Positions (FTE)3.0 3.5 3.0 3.5 3.5 3.5
Personnel Expenditure 296,350$ 283,337$ 303,208$ 320,400$ 331,328$ 350,810$
Operations & Maintenance 75,194 55,645 94,573 77,240 90,806 151,960
Capital Outlay 3,300 3,050 7,622 4,120 4,120 4,120
Division Total Operating Budget 374,844$ 342,032$ 405,403$ 401,760$ 426,254$ 506,890$
The City Clerk's Office is the division of the City Manager's office that coordinates the legislative process, administers City
elections and manages City records. The Clerk serves as Secretary to the City Council, Poway Housing Authority, and
Public Financing Authority. As the elections official, the Clerk plans, coordinates and administers municipal elections.
The City Clerk's Office prepares meeting agendas and support material in an electronic format for the City Council and
records and preserves the actions of those meetings. It is the responsibility of the Clerk's Office to maintain and protect all
vital, permanent and historic records of the City; provide public access to those records; and administer the records
management and document imaging programs. The City Clerk responds to public records requests as required by
California's Public Records Act; prepares ordinances for publication and codification; updates and maintains the Municipal
Code; administers oath of office; notarizes documents; publishes all public notices; and coordinates the recruitment and
selection process for boards and committee appointments. The City Clerk serves as the filing officer for campaign and
conflict of interest disclosure statements in accordance with the Political Reform Act.
Implement the newly revised Records Management Program Citywide by conducting employee training on records
management policies and procedures ensuring compliance with all applicable state and federal laws. Continue review of
City records stored off-site, including indexing box contents and application of proper retention policy with the goal of
managing on-going records storage costs.
Utilizing the City's Document Input Plan for electronic records, continue imaging those records identified as permanent
into the City's electronic imaging system.
Administer the City's first by-district election for November 2018 in an impartial manner, in accordance with statutory
requirements, providing accurate information to candidates and the public regarding election requirements and
procedures.
$‐
$200
$400
$600
Actual
2014‐15
Actual
2015‐16
Actual
2016‐17
Adopted
2017‐18
Estimated
2017‐18
Adopted
2018‐19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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36 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
City Clerk-0011
General Fund (100)
Personnel Expense
190,0521110Regular Salaries 203,080186,788 206,522 218,010192,350
15,4671130Part Time Salaries 21,70019,392 28,890 20,7506,398
3,6801140Overtime Salaries 1,0401,471 923 0509
8,8391199Vacation and S/L Adjustment 0-1,126 0 05,100
01199EExecutive Leave Cash-out 01,290 0 0708
85,1701300Employee Benefits 94,58075,522 94,993 112,05091,285
Total Personnel Expense $303,208 $320,400$283,337 $331,328 $350,810$296,350
Operations & Maintenance
4,8191430Professional Develop & Recognition 5,3805,036 4,183 5,3200
5001799Other Professional Fees 800500 800 800500
1823110Reimbursed Mileage 200228 140 20050
1,9203110BMileage Allowance 1,9201,551 1,920 1,9201,920
2,2803140Essential Training 1,1401,616 1,164 1,4203,754
6023311Cell Phones & Pagers 600489 600 600602
73320Postage 10021 50 1000
25,5224120Other Contractual Services 41,91028,278 56,910 29,81036,611
04308Equipment Repair & Maint.5000 480 5000
4,2264710Office & Stationery Supplies 4,8001,934 4,602 4,8004,036
4264822AOffice Equipment < $1,000 00 0 00
3904822CComputer Software < $1,000 00 0 00
04823Non-Office Furniture < $1,000 0162 0 00
40,9244910Election Services 1,8401,382 1,840 88,55020,154
9734922Printing 2,5002,052 2,500 2,500441
9234924Publications & Dues 1,5501,066 1,550 1,440555
10,8804932Advertising 14,00011,331 14,067 14,0006,571
Total Operations & Maintenance $94,573 $77,240$55,645 $90,806 $151,960$75,194
Capital Outlay
3,0505530Capital Outlay Rental-Office 4,1203,050 4,120 4,1203,300
4,5726122BComputer Hardware 00 0 00
Total Capital Outlay $7,622 $4,120$3,050 $4,120 $4,120$3,300
$405,403Division Total (General Fund)$401,760$342,032 $426,254 $506,890$374,844
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38 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0011 - City Clerk
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 218,010
Per Division Labor Calculation Worksheet1130Part Time Salaries 20,750
Per Division Labor Calculation Worksheet1300Employee Benefits 112,050
350,810Subtotal Labor
Technical Training for Clerks..............$1,9101430Professional Develop & Recognitio 5,320
Location: Riverside California, Sept. 2018
Attending: Records Technician
Registration.............................$1,550
Hotel: $75/day for 3 days..................$225
Meals: (All inclusive except 1 dinner)......$33
Mileage....................................$102
*
Technical Training for Clerks...............$1,910
Location: Riverside California, Mar 2019
Attending: Sr. Adm. Assistant
Registration.............................$1,550
Hotel: $75/day for 3 days..................$225
Meals: (All inclusive except 1 dinner)......$33
Mileage....................................$102
*
CA City Clerk Assoc.Educational Workshops
Location: Various Southern CA
Attendees: Clerk, Sr. Admin. Asst., Records Tech
4 seminars @ $40/each.........................$160
*
SD County Clerks & Deputy City Clerks
Meetings (12 @ $25)...........................$300
*
City Clerks Assoc.of Cal. Annual Conf.......$1,041
Location: Southern Calif., Spring 2019
Attendees: City Clerk
Registration:..............................$400
Parking/Misc................................$45
Hotel: $175/day for 3 nights...............$525
Meals $71 (per diem) 1 day..................$71
Interpreter Services for Council Meetings.....$3001799Other Professional Fees 800
Records Retention Consultant..................$500
(annual legal review and update)
City Clerk staff mileage reimbursements3110Reimbursed Mileage 200
City Clerk ($160/mo.)3110B Mileage Allowance 1,920
League of California Cities City Clerks3140Essential Training 1,420
New Law and Election Seminar................$1,417
Location: No. Calif, December 2018
Attending: City Clerk
Registration...............................$475
Hotel: $175/day for 3 days.................$525
Meals: $71/day per diem for 2 days.........$142
Transportation(Airfare)....................$200
Shuttle/Misc................................$75
City Clerk...Allowance ($50/mo.)3311 Cell Phones & Pagers 600
Priority and Express mail service3320Postage100
Division 0011 - City Clerk
39 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
LaserFiche Software Renewal.................$7,5564120Other Contractual Services 29,810
Licenses, Renewal, Weblink, Public Access
(with Diamond Support Annual Package).......$3,778
*
Code Publishing: Weblink/ORD Alert..........$5,000
Secure Shred Container Service................$420
Off-Site Records Storage, Retrieval
and Destruction Services...................$12,950
Labeling Software Annual Maintenance..........$100
Equipment repair and maintenance4308Equipment Repair & Maint.500
(scanner warranty & service)
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 4,800
printer toner, files, storage boxes, etc.
2018/2019 Election Services4910Election Services 88,550
Legal Ad Publications.......................$1,065
Translations................................$1,280
ROV Election Services......................$85,500
Misc. Supplies................................$650
CA Elections Code..............................$55
Code Publishing: Municipal Code Supplements4922Printing2,500
Dues:4924 Publications & Dues 1,440
International Institute of Municipal Clerks
Primary.......................................$200
2 Associates @ $100/each......................$200
*
City Clerks Assoc. of CA......................
Primary.......................................$140
2 Associates @ $55/each.......................$110
*
*
ARMA Membership (City Clerk)..................$220
*
Publications:
CA Municipal Code Handbook & Other Professional
Publications..................................$570
Notices of public hearings4932Advertising14,000
bids, ordinances, etc. per state law
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 4,120
156,080Subtotal Direct Expenditures
506,890Total Division 0011Expenditures
Revenues
Candidate Statement Fees (8 @ $275) (4 @ $600)100 7611 Candidate Statement Fees 4,600
Misc. photocopying, copies of DVD's, etc.100 7614 Misc. Legislative/Admin. Fees 300
Advertising fee to be charged to developers100 7618 Advertising Fee 2,500
7,400Subtotal Revenue
7,400Total Division 0011Revenues
Division 0011 - City Clerk
40 6/6/18
CITY ATTORNEY
Legislative and Administrative Department
Division No: 0012
Division Goals & Objectives
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Operating Budget Actual Actual Actual Adopted Estimated Adopted
Operations & Maintenance 201,374$ 224,848$ 214,645$ 237,790$ 299,859$ 297,070$
Capital Outlay 360 360 360 450 450 450
Division Total 201,734$ 225,208$ 215,005$ 238,240$ 300,309$ 297,520$
The City Council appointed City Attorney provides legal advice regarding City operations and administration.
The City Attorney keeps the City Council and staff informed of new legislative or legal developments that may
affect the City.
The City Attorney provides contractual legal counsel, attends meetings,and provides other specialized legal
services.The City Attorney also drafts ordinances,prepares contracts, conducts legal negotiations,reviews
legal documents,and may defend the City's position in court cases.The City Attorney serves as legal advisor to
Council appointed committees and represents City officials and employees in legal matters relating to City
business.
Assist the City Council in developing policies based on sound legal principles, that enable the City to
accomplish its goals and objectives.
Keep the City Council and staff apprised of legislative and legal developments that may affect the City.
Prepare ordinances and resolutions necessary to implement City Council policies.
Conduct an incremental and comprehensive review of the Poway Municipal Code, amending chapters and
sections as needed.
$-
$50
$100
$150
$200
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
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42 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
City Attorney-0012
General Fund (100)
Operations & Maintenance
144,0001702AFees- Attorney 154,500144,000 154,500 221,500144,000
63,7411702CLitigation- Attorney 75,00074,744 138,734 75,00051,646
1,2133140Essential Training 3,2201,341 1,202 01,140
04710Office & Stationery Supplies 2000 0 2000
5,6914924Publications & Dues 4,8704,763 5,423 3704,587
Total Operations & Maintenance $214,645 $237,790$224,848 $299,859 $297,070$201,374
Capital Outlay
3605530Capital Outlay Rental-Office 450360 450 450360
Total Capital Outlay $360 $450$360 $450 $450$360
$215,005Division Total (General Fund)$238,240$225,208 $300,309 $297,520$201,734
43 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0012 - City Attorney
Expenditures
Legal services provided by Rutan & Tucker1702AFees- Attorney 221,500
Retainer: $12,000/month...................$144,000
Special Legal Services (annual)............$75,000
Special Counsel - 2018 General Election.....$2,500
City Attorney: Legal representation1702CLitigation- Attorney 75,000
before the courts on behalf of the City
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 200
printer toner, files, etc.
Dues:4924 Publications & Dues 370
San Diego City Attorney Association...........$330
*
Publications:
Property/Casualty Key Rating Guide.............$40
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 450
297,520Subtotal Direct Expenditures
297,520Total Division 0012Expenditures
Division 0012 - City Attorney
44 6/6/18
CITY MANAGER
Legislative and Administrative Department
Division No: 0013
Division Goals & Objectives
»
»
»
»
»
Division Operating Budget Actual Actual Actual Adopted Estimated Adopted
Authorized Positions (FTE)5.0 6.5 6.5 4.5 4.5 5.0
Personnel Expenditure 924,640$ 1,079,481$ 1,209,590$ 899,520$ 861,401$ 1,021,540$
Operations & Maintenance 68,288 85,091 90,468 43,450 82,091 39,560
Capital Outlay 2,660 3,992 2,160 3,820 3,820 3,820
Division Total 995,588$ 1,168,564$ 1,302,218$ 946,790$ 947,312$ 1,064,920$
Collaborate with the City Attorney to incrementally update the Poway Municipal Code.
Following the November 2018 election, effectively onboard the new City Councilmember(s).
Following completion of the PERS actuarial analysis, present final recommendations, including policy recommendations
to the City Council and implement City Council direction.
The City Manager is appointed by the City Council to serve as the City's chief executive officer responsible for the overall
planning, organization, and direction of municipal activities within the City.
The City Manager advises the City Council on legislative and policy matters and provides recommendations to the Council to
assist them in making effective and efficient policies to address the needs of the community. The City Manager is responsible
for implementation and enforcement of all City ordinances, laws, and regulations. The City Manager provides direction to all
City department directors and employees to ensure efficient and effective administration.
The City Manager is also responsible for the preparation, submittal to the City Council, and management of the annual
budget,as well as the City’s Capital Improvement Program (CIP).In addition, the City Manager regularly advises the City
Council on the financial condition and needs of the City.
Ensure that municipal services are provided in the most efficient,effective,and responsive manner possible to meet the
needs and desired service levels of the community.
Continue emphasis on strong financial planning by maintaining a balanced budget, reducing the cost of City services,
using precise cost allocation to City funds, and improving cost recovery user fees.
$-
$200
$400
$600
$800
$1,000
$1,200
$1,400
Actual Actual Actual Adopted Estimated AdoptedThousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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46 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
City Manager-0013
General Fund (100)
Personnel Expense
790,1791110Regular Salaries 578,820671,401 551,311 673,080598,650
40,7361130Part Time Salaries 36,44011,100 38,092 00
741140Overtime Salaries 0138 26 0345
17,2901199Vacation and S/L Adjustment 026,303 0 014,808
8,4871199EExecutive Leave Cash-out 014,146 0 013,869
352,8231300Employee Benefits 284,260356,393 271,972 348,460296,969
Total Personnel Expense $1,209,590 $899,520$1,079,481 $861,401 $1,021,540$924,640
Operations & Maintenance
3,9791430Professional Develop & Recognition 6,3909,024 4,984 2,3000
7,0001726Special Studies 05,000 0 00
37,2131799Other Professional Fees 015,248 43,500 012,411
803110Reimbursed Mileage 9001,093 55 900300
11,0943110BMileage Allowance 11,20011,200 11,200 11,20011,200
2,1033140Essential Training 3,4304,712 3,430 3,2307,577
1,9243311Cell Phones & Pagers 2,6002,921 2,800 3,0002,710
3,8043320Postage 1,07019,339 1,070 1,07016,128
6,2694120Other Contractual Services 3,0000 3,000 3,0000
1,6404710Office & Stationery Supplies 1,7001,658 1,700 1,7001,210
04750Safety Supplies 00 19 00
8324822AOffice Equipment < $1,000 0248 0 0883
1894822CComputer Software < $1,000 650918 650 6500
8,1864922Printing 3,5009,277 1,500 3,5009,605
5,1884924Publications & Dues 4,0904,052 4,090 4,0904,151
9694932Advertising 4,920399 4,093 4,9202,113
Total Operations & Maintenance $90,468 $43,450$85,091 $82,091 $39,560$68,288
Capital Outlay
2,1605530Capital Outlay Rental-Office 3,8202,160 3,820 3,8202,660
06122AEquipment- Office General 01,832 0 00
Total Capital Outlay $2,160 $3,820$3,992 $3,820 $3,820$2,660
$1,302,218Division Total (General Fund)$946,790$1,168,564 $947,312 $1,064,920$995,589
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48 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0013 - City Manager
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 673,080
Per Division Labor Calculation Worksheet1300Employee Benefits 348,460
1,021,540Subtotal Labor
Muni Mgmt. Assoc. of So CA (MMASC) Conf.......$9481430Professional Develop & Recognitio 2,300
Location: Indian Wells, October 17-19, 2018
Attending: Senior Management Analyst
Registration:..............................$400
Hotel: $200/day for 1 day..................$200
Meals: Per diem up to $64/day: 2 days......$128
Ground Travel/Mileage:.....................$120
Parking.....................................$50
*
CA Assoc. of PIOs (CAPIO) Conf..............$1,350
Location: TBD
Attending: Community Outreach Coord.
Registration:..............................$450
Hotel: $200/day for 2 days.................$400
Airfare:...................................$200
Meals: Per diem up to $75/day for 3 days...$225
Ground Travel/Rental: $50 x 3 days........ $150
City Manager's Office staff mileage reimbursements3110Reimbursed Mileage 900
City Manager ($633/mo.).....................$7,6003110BMileage Allowance 11,200
Assistant City Manager ($300/mo.)...........$3,600
League of CA Cities Annual Conference.......$1,5003140Essential Training 3,230
Location: Long Beach, September 12-14, 2018
Attending: City Manager (1)
Registration:.................................$625
Hotel: $250/day for 2 days....................$500
Meals Per Diem up tp $75/day: 3 days..........$225
Ground Travel/Mileage.........................$150
*
League of CA Cities CM Dept. Mtg............$1,700
Location: San Diego, January 2019
Attending: City Manager (2)
Registration:.............................$1250
Meals: Per Diem up to $75/day x 3 days.....$450
*
County/City Management Association Annual Workshop
(Known as Regional Training Center).............$0
(Registration paid through annual dues in 4924)
Location: San Diego, Spring 2019
Attending: City Manager (1)
*
League of CA Cities Legislative Briefing
November Webinar...............................$25
City Manager Technology Allowance ($150/mo) $1,8003311Cell Phones & Pagers 3,000
Asst. City Manager Allowance ($75/mo.) $900
Community Outreach Coord. City Phone..........$200
1st Class Presort & Std. Mail Permit #1942....$5003320Postage1,070
Business Reply Mail Permit #31................$220
Messenger Services............................$100
General.......................................$250
Division 0013 - City Manager
49 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Community Outreach Program - Photography,4120 Other Contractual Services 3,000
Videography, Other
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 1,700
printer toner, files, etc.
Adobe Creative Cloud..........................$6504822CComputer Software < $1,000 650
Community Resources Guide...................$1,5004922Printing3,500
Community Outreach..........................$2,000
Dues:4924 Publications & Dues 4,090
International City/County Management Association
(City Manager)..............................$1,400
*
California City Management Foundation
(City Manager)................................$400
*
International Council of Shopping Centers
(City Manager)................................$100
*
City & County Management Association
(City Manager & Asst. City Manager).........$1,500
*
CA Public Information Officers Assoc./Other
(Community Outreach Coord.)...................$230
*
Municipal Management Association of So. Cal.
(Community Outreach Coord.)....................$85
*
National Notary Annual Insurance Renewal.......$50
*
PRSA Gov Sec Membership (Comm. Outreach Coord).$60
*
UT Subscription...............................$260
Community Outreach..........................$3,5004932Advertising4,920
Facebook Boosts...............................$250
Hootsuite Subscription (annual)...............$120
Canva Online Graphics.........................$150
E-newsletter Email Mktg - MailChimp $75/mo....$900
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 3,820
43,380Subtotal Direct Expenditures
1,064,920Total Division 0013Expenditures
Revenues
AT&T Cable TV Franchise Fee (5% of sales)100 7171 Franchises Taxes-Other 3,000
Time Warner Cable TV Franchise Fee (5% of sales)100 7173 Franchise Time Warner 64,000
Cox Cable TV Franchise Fee (5% of sales)100 7174 Franchise-Cox 625,000
692,000Subtotal Revenue
Annual PEG Revenue (COX, Time Warner, AT&T)714 7511 Local Revenue/Grants-Others 138,400
(1% of sales)
138,400Subtotal Revenue
830,400Total Division 0013Revenues
Division 0013 - City Manager
50 6/6/18
ECONOMIC DEVELOPMENT
Legislative and Administrative Department
Division No: 0014
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Number of business retention visits 38 40 110 120 125 130
Division Operating Budget
Authorized Positions (FTE)1.0 1.0 1.0 1.0 1.0 1.0
Personnel Expenditure 154,091$ 164,739$ 165,354$ 136,730$ 108,590$ 160,620$
Operations & Maintenance 76,865 108,763 83,089 88,850 138,989 76,570
Capital Outlay 360 360 360 810 810 810
Division Total 231,316$ 273,862$ 248,803$ 226,390$ 248,389$ 238,000$
The Economic Development Division fosters a strong and diverse economic base, which supports jobs and tax
revenues. The City partners with local business groups, private sector businesses and regional stakeholders to
identify appropriate business and development opportunities, and disseminate business resource information, to
enhance long-term economic vitality. Promoting Poway’s key industries,commercial corridors, the Poway
Business Park, and recreational assets ensures diverse employment opportunities for Poway’s local workforce
and a strong economic base to sustain a high quality of life for Poway residents.
Assist businesses by facilitating business workshops, providing online resources, providing referrals to
business services and financing resources, conducting business site visits, giving assistance accessing City Hall
services, and facilitating business networking opportunities.
Coordinate business attraction efforts by utilizing targeted marketing strategies, promoting Poway’s
exceptional quality of life, disseminating customized market and trade area data (site specific labor force,
consumer spending, wage, businesses, and demographic data), attending trade shows, giving tours, providing
land use and zoning information, and identifying available sites for business growth and expansion.
Negotiate and oversee a Disposition and Development Agreement for a mixed-use project for the Town Center
Project which incorporates the former Redevelopment Agency properties along Poway Road.
$‐
$50
$100
$150
$200
$250
$300
Actual
2014‐15
Actual
2015‐16
Actual
2016‐17
Adopted
2017‐18
Estimated
2017‐18
Adopted
2018‐19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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52 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Economic Development-0014
(All Agency)
Personnel Expense
116,0371110Regular Salaries 95,670115,586 71,665 105,020107,440
4121199Vacation and S/L Adjustment 02,649 0 05,904
1,3991199EExecutive Leave Cash-out 01,308 0 00
47,5051300Employee Benefits 41,06045,196 36,925 55,60040,747
Total Personnel Expense $165,354 $136,730$164,739 $108,590 $160,620$154,091
Operations & Maintenance
1,4491430Professional Develop & Recognition 2,8303,912 2,124 2,8300
5501702BFees- Outside Attorney 5,000956 5,000 5,0000
3,6701726Special Studies 10,00050,405 5,000 10,00012,651
44,7921799Other Professional Fees 33,40026,489 106,908 17,40017,370
-663110Reimbursed Mileage 015 0 07
1,9033110BMileage Allowance 1,9201,920 1,484 1,9201,920
5743311Cell Phones & Pagers 600605 501 600602
533320Postage 5000 25 50013
9,4324120Other Contractual Services 00 0 5,0000
04710Office & Stationery Supplies 00 67 00
04760Operating Supplies 2,5001,591 20 2,5001,309
04822AOffice Equipment < $1,000 00 404 00
13,0954904Community Relations 16,50013,015 13,750 14,70010,150
04922Printing 5,00035 47 5,000999
6994924Publications & Dues 5,6005,919 659 6,120909
6,9384932Advertising 5,0003,902 3,000 5,00030,935
Total Operations & Maintenance $83,089 $88,850$108,763 $138,989 $76,570$76,865
Capital Outlay
3605530Capital Outlay Rental-Office 810360 810 810360
Total Capital Outlay $360 $810$360 $810 $810$360
$248,803Division Total (General Fund)$226,390$273,862 $248,389 $238,000$231,316
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54 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0014 - Economic Develop
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 105,020
Per Division Labor Calculation Worksheet1300Employee Benefits 55,600
160,620Subtotal Labor
International Council of Shopping Centers1430Professional Develop & Recognitio 2,830
(ICSC) National Conference..................$1,675
Registration...............................$700
Hotel: $200/night for 2 nights.............$400
Airfare....................................$200
Meals: Per diem up to $75/day for 3 days...$225
Ground Travel/Rental..$50/day for 3 days...$150
*
(ICSC) Western Division Conference
Registration..................................$355
*
Econ Dev and inter-agency meetings,
Biocom and economic forecast events...........$300
*
League of CA Cities training events...........$500
Property Disposition Transaction1702BFees- Outside Attorney 5,000
Appraisals, Title, Escrow Fees1726Special Studies 10,000
Property Disposition Consult. ............ $15,4001799Other Professional Fees 17,400
Tools for Business Success Service..........$2,000
Auto allowance $160/mo.3110B Mileage Allowance 1,920
Manager Allowance..($50/mo.)..................$6003311Cell Phones & Pagers 600
Economic Development mailers, overnight mailing3320Postage500
Property Maintenance: Poway Rd Properties4120Other Contractual Services 5,000
Business outreach and other economic development4760Operating Supplies 2,500
related supplies
Poway Chamber of Commerce Business4904Community Relations 14,700
Development and Marketing..................$10,000
Business Display Booth........................$500
Poway Chamber Event Sponsorship............ $1,200
Hosted Broker Breakfasts ...................$2,000
Hosted Business Workshop Refreshments.......$1,000
Marketing materials for distribution at ICSC,4922 Printing 5,000
marketing and community events, Chamber events
CA Assn. of Local Economic Develop. (CALED)...$1204924Publications & Dues 6,120
San Diego Business Journal....................$100
ICSC..........................................$100
Other publications and dues...................$300
SD North EDC Membership.....................$5,000
North San Diego Business Chamber..............$500
Search and Shop Poway advertising...........$5,0004932Advertising5,000
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 810
77,380Subtotal Direct Expenditures
238,000Total Division 0014Expenditures
Division 0014 - Economic Develop
55 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Revenues
Poway Stoway 9 months @ $13,100/mo100 7463 Lease Revenue 117,900
117,900Subtotal Revenue
117,900Total Division 0014Revenues
Division 0014 - Economic Develop
56 6/6/18
Finance Department
Director of Finance
Org: 0100
Customer Services
Org: 0102
Finance
Org: 0103
Information
Technology
Org: 0104
General Support
Services
Org: 0106
Capital
Replacement
Org: 0108
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
FY 2018-19
Total FT: 19 / PT: 1.5
Total Exp. $5,247,720
FT: 2 / PT: 0.5
Exp: $429,510
FT: 7 / PT: 1
Exp: $1,074,890
FT: 5
Exp: $915,770
FT: 5
Exp: $1,188,250
FT: 0
Exp: $722,960
FT: 0
Exp: $916,340
57 6/6/18
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58 6/6/18
DIRECTOR OF FINANCE
Finance Department
Division No: 0100
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Operating Budget Actual Actual Actual Adopted Estimated Adopted
Authorized Positions (FTE)3.5 4.0 4.0 3.3 3.3 2.5
Personnel Expenditure 571,980$ 583,769$ 482,944$ 434,430$ 344,112$ 371,360$
Operations & Maintenance 74,727 64,931 79,064 51,500 67,063 54,950
Capital Outlay 1,920 1,920 1,920 2,500 2,500 3,200
Division Total 648,627$ 650,620$ 563,928$ 488,430$ 413,675$ 429,510$
Complete the implementation of upgraded utility customers' online portal.
The Office of the Director is responsible for the internal service operations of the City.The Finance Director
oversees the City's Customer Services, Finance,Information Technology,General Support Services, and Capital
Replacement activities.Costs directly associated with the management of the Finance Department and these
activities are included in this Division.
Complete the implementation of the Enterprise Resource Planning (ERP)System replacement
(Finance/Payroll).
Evaluate findings from the Public Employee Retirement System (PERS)Actuarial analysis and bring forward
recommendations to the City Manager for consideration.
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Director of Finance-0100
General Fund (100)
Personnel Expense
303,4681110Regular Salaries 321,710363,160 237,271 260,250368,457
801130Part Time Salaries 012,134 14,062 27,63014,215
01140Overtime Salaries 00 162 00
-1,3501197Labor Expense Redistribution -44,7400 -2,947 00
3,3921199Vacation and S/L Adjustment 011,487 0 06,690
4,0631199EExecutive Leave Cash-out 08,262 3,904 06,518
173,2911300Employee Benefits 157,460188,726 91,660 83,480176,100
Total Personnel Expense $482,944 $434,430$583,769 $344,112 $371,360$571,980
Operations & Maintenance
5,3861430Professional Develop & Recognition 1,5901,600 2,820 1,9700
41,1001704Auditing Fees 43,45039,300 43,500 46,52043,500
01799Other Professional Fees 016,199 15,000 020,042
-573110Reimbursed Mileage 15042 0 15021
3,3323110BMileage Allowance 3,6003,997 3,953 3,6005,520
03140Essential Training 0135 0 02,471
1,2463311Cell Phones & Pagers 1,1001,759 659 1,1002,193
03320Postage 500 40 500
04308Equipment Repair & Maint.500 0 500
9944710Office & Stationery Supplies 500653 678 500184
04822CComputer Software < $1,000 0618 0 00
04922Printing 1500 110 1500
7634924Publications & Dues 860627 303 860796
26,3004934Recruitment 00 0 00
Total Operations & Maintenance $79,064 $51,500$64,931 $67,063 $54,950$74,727
Capital Outlay
1,9205530Capital Outlay Rental-Office 2,5001,920 2,500 3,2001,920
Total Capital Outlay $1,920 $2,500$1,920 $2,500 $3,200$1,920
$563,928Division Total (General Fund)$488,430$650,620 $413,675 $429,510$648,628
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0100 - Director of Finance
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 260,250
Per Division Labor Calculation Worksheet1130Part Time Salaries 27,630
Per Division Labor Calculation Worksheet1300Employee Benefits 83,480
371,360Subtotal Labor
Muni Mgmt. Assoc. of So CA (MMASC) Conf.......$9481430Professional Develop & Recognitio 1,970
Location: Indian Wells, October 17-19, 2018
Attendee: Budget Administrator
Registration...............................$400
Hotel: $200/day for 1 day..................$200
Meals: Per diem up to $64/day: 2 days......$128
Ground Travel/Mileage:.....................$120
Parking....................................$50
*
CA Society of Municipal Finance Officers
Conference..................................$1,021
Location: Palm Springs
Attendees: Director (1, Fin. Manager cost in 0103)
Registration...............................$350
Mileage: $0.545 for 150 miles x 1...........$82
Hotel: $225/day for 2 days................$450
Meals: $64/day (per diem) for 1 days.......$64
Parking/Misc................................$75
Annual independent audit1704Auditing Fees 46,520
Department staff mileage reimbursements3110Reimbursed Mileage 150
Director ($300/mo.).........................$3,6003110BMileage Allowance 3,600
Director...Allowance ($75/mo.)................$9003311Cell Phones & Pagers 1,100
Director...Phone Replacement..................$200
Priority and Express mail service3320Postage50
Equipment repair and maintenance4308Equipment Repair & Maint.50
Consumable office supplies such as envelopes,4710 Office & Stationery Supplies 500
pens, calendars, files, etc.
Copies for special presentations, business cards4922Printing150
Dues:4924 Publications & Dues 860
Government Finance Officers' Association
(Director)....................................$160
California Society of Municipal Financial Officers
(Director)....................................$110
Municipal Management Association of Southern
California (Budget Administrator)..............$85
Publications:
Other professional publications...............$500
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 3,200
58,150Subtotal Direct Expenditures
429,510Total Division 0100Expenditures
Division 0100 - Director of Finance
63 6/6/18
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CUSTOMER SERVICES
Finance Department
Division No: 0102
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Past Due Water Bills Sent 8,447 5,703 4,877 8,350 4,462 4,450
Properties Tagged 2,364 1,442 1,110 1,300 990 975
Service Shutoffs 196 127 95 120 30 30
Service Starts/Stops 2,417 2,514 2,737 2,560 2,450 2,590
Active Business Cert./Renewals 1,393 1,509 1,716 1,465 1,623 1,670
Active Regulatory Lic./renewals 13 39 20 31 28 24
143 402 253 405 226 240
Division Operating Budget
Authorized Positions (FTE)4.0 4.5 4.5 4.0 4.0 8.0
Personnel Expenditure 345,521$ 330,908$ 325,420$ 341,850$ 342,791$ 777,770$
Operations & Maintenance 128,543 122,575 201,024 215,420 212,922 277,120
Capital Outlay 10,410 9,910 9,910 5,210 6,569 20,000
Division Total 484,474$ 463,393$ 536,354$ 562,480$ 562,282$ 1,074,890$
Home Occup. Permits/renewals
The Customer Services Division is responsible for all aspects of water and sewer billing and service including:
reading meters to calculate bills,receiving and processing applications for water and sewer service,responding to
customer inquiries and complaints,processing water turn-on and turn-off requests, and maintaining and servicing
water meters.The Division acts as laison to Wittman Enterprises for ambulance billing.The Customer Services
Division manages the City's cash handling systems and performs the accounts receivable function,which includes
invoicing,collecting,recording,and depositing all City revenues.Customer Services is also responsible for
processing and issuing regulatory licenses, business certificates, and home occupation permits.
Identify, prioritize, and implement operational efficiencies for the Utility Billing System.
Conduct a public awareness campaign to encourage customer use of the new on-line web portal,Customer
Connect, to include on-line payment services, review of water use information, and account management.
Implement the General Billings module of the new Enterprise Resource Planning (ERP) System.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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66 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Customer Services-0102
General Fund (100)
Personnel Expense
197,1671110Regular Salaries 215,200195,480 215,676 447,520205,821
01114Standby Pay 00 0 2,0000
421130Part Time Salaries 04,038 0 36,9100
1,1331140Overtime Salaries 1,2405,162 305 5,1106,827
4,8161199Vacation and S/L Adjustment 01,301 0 04,940
122,2621300Employee Benefits 125,410124,927 126,810 286,230127,933
Total Personnel Expense $325,420 $341,850$330,908 $342,791 $777,770$345,521
Operations & Maintenance
1,3041430Professional Develop & Recognition 3,29034 1,200 3,9800
11,0341510Temporary Services 00 0 00
01799Other Professional Fees 01,885 0 00
03130Vehicle Maintenance and Operations 00 0 30,0000
03311Cell Phones & Pagers 00 0 2,0100
39,7853320Postage 50,3506,470 40,000 37,5105,980
146,1694120Other Contractual Services 155,930110,888 165,906 189,780118,826
04308Equipment Repair & Maint.5000 250 4,0500
04318Radios Repair & Maint.5000 250 5000
04516Small Tools 00 0 5000
1,7734710Office & Stationery Supplies 2,0001,718 1,800 2,0001,692
04750Safety Supplies 00 0 5000
04799Other Supplies and Materials 00 0 1,1500
04822AOffice Equipment < $1,000 0540 0 00
04822BComputer Hardware < $1,000 00 1,499 00
5874922Printing 2,8001,024 2,000 2,8002,069
04924Publications & Dues 00 0 1600
04928Uniforms & Laundry 00 0 2,1300
4165116Other Fees 00 0 00
-445720Cash Over/Under 5016 17 50-25
Total Operations & Maintenance $201,024 $215,420$122,575 $212,922 $277,120$128,543
Capital Outlay
05510Capital Outlay Rental-Vehicle 00 0 11,3300
7105520Capital Outlay Rental-Other Equip.710710 710 3,2700
9,2005530Capital Outlay Rental-Office 4,5009,200 4,500 5,40010,410
06122BComputer Hardware 00 1,359 00
Total Capital Outlay $9,910 $5,210$9,910 $6,569 $20,000$10,410
$536,355Division Total (General Fund)$562,480$463,394 $562,282 $1,074,890$484,474
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68 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0102 - Customer Services
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 447,520
Per Division Labor Calculation Worksheet1114Standby Pay 2,000
Per Division Labor Calculation Worksheet1130Part Time Salaries 36,910
Per Division Labor Calculation Worksheet1140Overtime Salaries 5,110
Per Division Labor Calculation Worksheet1300Employee Benefits 286,230
777,770Subtotal Labor
Customer service training 4 @ $300 each.....$1,2001430Professional Develop & Recognitio 3,980
Harris/NorthStar User Conference............$2,772
Location: Chicago, IL
Attendee: Customer Services Supervisor
Registration..................................$900
Airfare.......................................$600
Hotel: $300/day for 3 days....................$900
Meals: $64/day (per diem) for 3 days..........$192
Ground Travel/Rental: $40/day for 3 days......$120
Parking/Misc...................................$60
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 30,000
Customer Services Field Workers:3311 Cell Phones & Pagers 2,010
Smart cell phones (3 x $656/ea).............$1,968
Flat rate emergency field cell phones..........$40
Utility Bills (InfoSend service):14,000 bi-monthly3320Postage37,510
+ 10% for Closing/Past Dues @ $0.38........$35,110
Postage for Prop 218 Noticing...............$2,400
Wittman - Ambulance Billing & Collection Services:4120 Other Contractual Services 189,780
630 @ $21 per billable ticket; 1,890 @ $22 per
billable ticket rate increase eff 9/7/18...$54,810
*
InfoSend print/process utility bills: 14,000 bimo
+ 10% Closing/Past Due = 92,400 x $0.157...$14,507
*
InfoSend website bill hosting: 18 mo. retention:
90,000 @ $0.05..............................$4,500
*
InfoSend print/process Prop 218 mailer......$3,650
*
NorthStar Software Maintenance.............$23,190
NorthStar Customer Connect Maintenance......$1,970
*
Invoice Cloud E-Check/ACH:
30,500 @ $.35 ea...........................$10,675
Paperless statements: 7,200 @ $0.20.........$1,440
*
Selectron IVR Payment.......................$9,800
Set Up...................................$2,000
Annual Fee...............................$6,000
Per Item Fee: 2,400 @ $0.75 ea...........$1,800
(9,600 calls annually @ 25% participation)
*
Selectron Outbound..........................$9,500
Set Up...................................$2,500
Dynamic Notifications....................$3,000
Division 0102 - Customer Services
69 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Prepaid Message Bundle...................$4,0004120Other Contractual Services 189,780
*
Utility Bill Lockbox Service...............$34,640
*
Business/Regulatory License Software (Superion):
Annual Maintenance & Technical Support......$8,925
Online Business/Regulator License & Home
Occupation Permit processing................$4,525
*
Bee remediation services, as needed: water meters
and valve boxes.............................$4,000
*
Itron hand-held meter reading devices:
annual software support.....................$3,650
Itron hand-held meter reading devices:4308 Equipment Repair & Maint.4,050
annual preventive maintenance...............$3,550
Misc equipment repair and maintenance.........$500
Radio repair and maintenance4318Radios Repair & Maint.500
Miscellaneous hand tools for Customer Services4516Small Tools 500
Field Workers.
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 2,000
printer toner, files, etc.
Hearing protection, safety goggles/face shields,4750 Safety Supplies 500
gloves, rain gear, shoe chains, first aid kit
restock, etc.
Miscellaneous field supplies: PVC fittings, glue,4799 Other Supplies and Materials 1,150
teflon tape, spray lube, safety supplies,
rain gear.
Shut-off door hangers, notification door hangers,4922 Printing 2,800
ambulance statements, envelopes, water bill
inserts, Campaign #2 eCare enrollment
State Water Resources Control Board (SWRCB):4924 Publications & Dues 160
Water Distribution Operator and Treatment Plant
Operator certifications (2 @ $80 ea)..........$160
Supply and laundry service for uniforms and4928Uniforms & Laundry 2,130
protective wear per employee agreements:
3 F/T, 2 P/T..................................$700
T-shirts: 5 employees @ $10/ea.................$50
Jackets: 5 employees @ $75/ea.................$375
Boot allowance: 5 employees @ $200/ea.......$1,000
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 11,330
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.3,270
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 5,400
Cash over/under estimate5720Cash Over/Under 50
297,120Subtotal Direct Expenditures
1,074,890Total Division 0102Expenditures
Revenues
Estimate based on three years prior100 7213 Business Registration 97,950
Licenses for secondhand dealers, solicitors,100 7215 Regulatory Licenses 6,960
firearms, entertainment, etc.
Division 0102 - Customer Services
70 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Estimate based on three years prior100 7215 Regulatory Licenses 6,960
Estimate based on two years prior100 7216 Home Occupation Permit 13,930
Estimate based on three years prior100 7884 Returned Check Charges 2,470
121,310Subtotal Revenue
Estimate based on FY17 actual and FY18 estimate510 7644 Delinquency Charges 70,900
Estimate based on FY17 actual and FY18 estimate510 7645 Water Hydrant Meter Service Charge 1,970
(average)
Estimate based on FY17 actual and FY18 estimate510 7646 Reconnection & Turn- On Fees 5,530
Estimate based on FY17 actual and FY18 estimate510 7670 Water Tag Fee 24,360
102,760Subtotal Revenue
Estimate based on FY17 actual and FY18 estimate520 7644 Delinquency Charges 22,230
22,230Subtotal Revenue
246,300Total Division 0102Revenues
Division 0102 - Customer Services
71 6/6/18
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FINANCE
Finance Department
Division No: 0103
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Investment Portfolio (average in millions)$105.8 $105.6 $108.2 $97.5 $92.0 $90.0
Investment Earnings (in millions)$0.8 $1.1 $1.0 $1.2 $1.1 $1.1
Purchase Orders Processed 338 339 297 340 320 320
Vendor Warrants Processed 6,705 6,623 6,689 6,600 6,400 6,400
Payroll Warrants Processed 7,449 7,627 7,823 7,650 7,700 7,700
Division Operating Budget
Authorized Positions (FTE)5.0 5.0 5.0 5.0 5.0 5.5
Personnel Expenditure 612,275$ 642,812$ 653,904$ 634,430$ 615,320$ 740,370$
Operations & Maintenance 96,845 146,503 126,538 114,570 128,691 172,820
Capital Outlay 2,550 1,800 1,800 2,580 2,580 2,580
Division Total 711,670$ 791,115$ 782,242$ 751,580$ 746,591$ 915,770$
The Finance Division is responsible for managing the fiscal operations of the City.This division's main areas of
responsibility include financial accounting, budgeting, internal controls,investments,payroll, accounts payable
and debt administration.The Division manages the annual independent audit as well as ensures that various
State and Federal reporting requirements are met on a timely basis.
Implement the succession plan to replace the division's long-term Finance Manager by hiring the position's
replacement early in the fiscal year to help ensure a smooth transition,as well as aid in the sharing of
institutional memory.
Assist with the transtion to the new Enterprise Resource Planning (ERP)System,which goes live on July 1,
2018 for the Finance modules, and January 1, 2019 for the Payroll/Human Resource modules.
Provide assistance int the transition to a County-wide Successor Agency while continuing to meet the on-going
reporting requirements, and preparing the Recognized Obligation Payment Schedule (ROPS) 19-20.
$-
$200
$400
$600
$800
$1,000
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
73 6/6/18
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74 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Finance-0103
General Fund (100)
Personnel Expense
396,8901110Regular Salaries 408,760396,954 402,252 478,320387,565
921140Overtime Salaries 3600 100 35024
9,6861199Vacation and S/L Adjustment 08,706 359 05,413
1,8661199EExecutive Leave Cash-out 01,820 1,931 01,785
245,3691300Employee Benefits 225,310235,331 210,678 261,700217,488
Total Personnel Expense $653,904 $634,430$642,812 $615,320 $740,370$612,275
Operations & Maintenance
1,9401430Professional Develop & Recognition 5,7802,328 1,041 5,8700
1,8281510Temporary Services 00 17,093 00
3481702BFees- Outside Attorney 04,565 0 00
62,9871799Other Professional Fees 45,40077,203 46,538 49,60039,533
303110Reimbursed Mileage 50127 25 5040
1,9203110BMileage Allowance 1,9201,920 1,920 1,9201,920
293320Postage 5031 25 50121
52,0954120Other Contractual Services 54,50053,460 53,589 108,78051,040
04308Equipment Repair & Maint.2500 125 2500
3,2374710Office & Stationery Supplies 3,3003,383 3,300 3,3002,447
5344822CComputer Software < $1,000 0980 502 00
1354922Printing 1,520970 3,265 1,15087
1,3784924Publications & Dues 1,5901,375 1,268 1,6401,463
04932Advertising 150136 0 150143
775730Intergovernmental Fees 6026 0 6052
Total Operations & Maintenance $126,538 $114,570$146,503 $128,691 $172,820$96,845
Capital Outlay
1,8005530Capital Outlay Rental-Office 2,5801,800 2,580 2,5802,550
Total Capital Outlay $1,800 $2,580$1,800 $2,580 $2,580$2,550
$782,242Division Total (General Fund)$751,580$791,115 $746,591 $915,770$711,671
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76 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0103 - Finance
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 478,320
Per Division Labor Calculation Worksheet1140Overtime Salaries 350
Per Division Labor Calculation Worksheet1300Employee Benefits 261,700
740,370Subtotal Labor
CA Society of Municipal Finance Officers....$1,8851430Professional Develop & Recognitio 5,870
(CSMFO)
Location: Palm Springs
Attendee: Finance Mgr and one Sr Accountant
(Director cost in 0100)
Registration 2 @ $350......................$700
Hotel: $225/day for 2 days x 2.............$900
Meals: $64/day (per diem) for 1 day x 2...$128
Parking/Misc 1 @ $75 ea.....................$75
Mileage: $0.545 for 150 miles x 1...........$82
*
Government Tax Seminar........................$504
Attendee: Senior Accountant
Location: Southern California
Registration...............................$395
Mileage: $0.545 for 200 miles..............$109
*
CSMFO Quarterly Meetings......................$240
*
CPA Continuing Professional Education.........$400
*
Excel or simiilar training 2 @ $200 ea........$400
*
CPA license renewal 1 @ $150 ea...............$150
*
Tyler Connect 2019 User Conference..........$2,292
Location: Dallas, TX
Registration.............................$1,000
Airfare....................................$500
Hotel: $200/day for 3 days.................$600
Meals: $64/day (per diem) for 3 days.......$192
Ground Travel/Rental: Shared with IT
Parking/Misc: Shared with IT
Investment Mgmt. Services..................$38,0001799Other Professional Fees 49,600
GASB 68 Actuarial Services-PERS.............$5,000
Sales Tax Review & Auditing Services........$6,600
Finance staff mileage reimbursements3110Reimbursed Mileage 50
Manager ($160/mo.)3110B Mileage Allowance 1,920
Priority and Express mail service3320Postage50
Banner Software Maintenance (last year)....$50,9804120Other Contractual Services 108,780
State Mandated Cost Consultant..............$5,000
County of SD APN File Conversion..............$150
Munis Software Maintenance.................$52,650
Equipment repair and maintenance-printers4308Equipment Repair & Maint.250
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 3,300
printer toner, files, etc.
Payroll checks..............................$1,0004922Printing1,150
Division 0103 - Finance
77 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Budget.........................................$754922Printing1,150
Financial Statements (CAFR)....................$75
Dues:4924 Publications & Dues 1,640
California Society of Municipal Financial
Officers $110 x 2.............................$220
Government Financial Officers' Association....$160
GFOA award submittal for Comprehensive Annual
Financial Report..............................$580
Publications:
Professional publications.....................$250
Overlapping Debt Statement....................$430
Legal adverstising of agenda reports4932Advertising150
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 2,580
County fees for lien releases5730Intergovernmental Fees 60
175,400Subtotal Direct Expenditures
915,770Total Division 0103Expenditures
Revenues
3.00% increase over FY 18 estimate100 7111 Taxes- Current Secured & Unsecured 10,101,930
Consistent with FY 17 actual100 7112 Taxes- Delinquent, Secured & Unsec 50,000
Decreasing from FY 17 act and FY 18 est100 7113 Taxes- Supplemental 400,000
Based on FY 17 actual and FY 18 projected100 7114 Taxes- Homeowner's Exemption 74,000
3.00% increase over FY 18 actual100 7115 Taxes- Property in-lieu of VLF 4,859,030
Decreasing from FY 17 act and FY 18 est100 7117 Taxes- Real Property Transfer 300,000
Distribution from Redevelopment Property Tax Trust100 7118 Taxes- Redevel Propy Tax Trust Fun 6,072,970
10% increase over FY 18 estimate
Based on revised FY 18 estimate, less estimate for100 7131 State Sales Taxes 14,105,860
anomalies, increased by 2%.
3.00% increase over FY 18 estimate100 7151 Transient Occupancy Taxes 680,230
Based on a 2.00% CY 18 decrease from CY 17 actual100 7172 Franchise-SDG&E 855,650
FY 18-19 pooled cash interest estimate100 7411 Interest Income-General 341,670
Interest on Water Fund loan and employee computer100 7414 Interest Income-Loans 4,000
loans.
Interest revenue on Poway Royal Note Receivable.100 7415 Interest Income-Notes Receivable 500,000
The $10 million note matures 7-12-30.
Interest on miscellaneous items100 7418 Interest Income-Miscellaneous 100
State mandated cost reimbursements.100 7549 Mandated Cost Recoveries 13,000
The City files for several reimbursements
including Domestic Violence, Peace Officers
Procedural Bill of Rights, Administrative License
Suspension & Identity Theft.
Vehicle License Fees Collection in Excess.100 7581 Motor Vehicle In Lieu 24,450
Average of FY 17 and FY 18 amounts.
Investment Management Int. Allocation Revenue100 7613 Administrative Revenue 38,000
This is the minimum administrative allowance set100 7619 Successor Agency Administrative Re 250,000
forth by statute.
Based on scheduled charges for FY 18-19:100 7771 Sewer Improvements 8,590
Division 0103 - Finance
78 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Welton Lane ..(ends FY 20)..................$2,759100 7771 Sewer Improvements 8,590
Via Del Torro..(ends FY 19).................$5,831
Unanticipated revenues based on historical trends100 7891 Miscellaneous 75,000
38,754,480Subtotal Revenue
FY 18-19 pooled cash interest estimate211 7411 Interest Income-General 7,560
Based on FY 19 Highway Users Tax projection211 7591 Gasoline Tax-2105 289,320
CaliforniaCityFinance.com 1-11-18
Based on FY 19 Highway Users Tax projection211 7592 Gasoline Tax-2106 190,340
CaliforniaCityFinance.com 1-11-18
Based on FY 19 Highway Users Tax projection211 7593 Gasoline Tax-2107 358,960
CaliforniaCityFinance.com 1-11-18
No change - amount based on population211 7594 Gasoline Tax-2107.5 7,500
CaliforniaCityFinance.com 1-11-18
Based on FY 19 Highway Users Tax projection211 7595 Gasoline Tax-2103 385,270
CaliforniaCityFinance.com 1-11-18
Pursuant to the Road Repair and Accountabilty Act211 7815 Loan Repayment 57,130
of 2017, the state general fund will repay loans
from transportation funds over three years
CaliforniaCityFinance.com 1-11-18
1,296,080Subtotal Revenue
FY 18-19 pooled cash interest estimate212 7411 Interest Income-General 2,000
Road Maintenance & Rehabilitation Acccount (RMRA)212 7596 Rd Maint & Rehab Acct Sec 2030 834,500
funds from the Road Reapir & Accountability Act of
2017. CaliforniaCityFinance.com 1-11-18
836,500Subtotal Revenue
FY 18-19 pooled cash interest estimate221 7411 Interest Income-General 0
0Subtotal Revenue
FY 18-19 pooled cash interest estimate222 7411 Interest Income-General 5,000
5,000Subtotal Revenue
Transnet 70% funds to be used for:223A 7132 County Sales Taxes-Prop A 1/2 Cent 1,036,700
FY 18-19 Arterial Project.................$660,000
Poway Rd Pedestrian/Bike Proj.............$369,400
Regional Arterial Mgmt System...............$7,300
FY 18-19 pooled cash interest estimate223A 7411 Interest Income-General 500
1,037,200Subtotal Revenue
Transnet FY 18-19 Street Maintenance Project223B 7132 County Sales Taxes-Prop A 1/2 Cent 444,300
FY 18-19 pooled cash interest estimate223B 7411 Interest Income-General 0
444,300Subtotal Revenue
FY 18-19 pooled cash interest estimate226 7411 Interest Income-General 2,500
2,500Subtotal Revenue
Distribution from Redevelopment Property Tax Trust231 7118 Taxes- Redevel Propy Tax Trust Fun 554,650
3.00% increase over FY 18 estimate231 7119 Taxes-Floodzones 922,610
FY 18-19 pooled cash interest estimate231 7411 Interest Income-General 18,020
Interest on approved RDA loan repayments231 7415 Interest Income-Notes Receivable 16,860
Division 0103 - Finance
79 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
1,512,140Subtotal Revenue
FY 18-19 pooled cash interest estimate232 7411 Interest Income-General 1,500
Interest on approved RDA loan repayments232 7415 Interest Income-Notes Receivable 8,640
10,140Subtotal Revenue
FY 18-19 pooled cash interest estimate243 7411 Interest Income-General 3,520
3,520Subtotal Revenue
FY 18-19 pooled cash interest estimate245 7411 Interest Income-General 300
300Subtotal Revenue
FY 18-19 pooled cash interest estimate246 7411 Interest Income-General 10
10Subtotal Revenue
FY 18-19 pooled cash interest estimate250 7411 Interest Income-General 6,800
6,800Subtotal Revenue
FY 18-19 pooled cash interest estimate251 7411 Interest Income-General 2,500
2,500Subtotal Revenue
FY 18-19 pooled cash interest estimate252 7411 Interest Income-General 15,500
15,500Subtotal Revenue
FY 18-19 pooled cash interest estimate254 7411 Interest Income-General 1,300
1,300Subtotal Revenue
FY 18-19 pooled cash interest estimate256 7411 Interest Income-General 0
0Subtotal Revenue
FY 18-19 pooled cash interest estimate257 7411 Interest Income-General 320
320Subtotal Revenue
FY 18-19 pooled cash interest estimate258 7411 Interest Income-General 900
900Subtotal Revenue
FY 18-19 pooled cash interest estimate261 7411 Interest Income-General 300
300Subtotal Revenue
FY 18-19 pooled cash interest estimate262 7411 Interest Income-General 480
480Subtotal Revenue
FY 18-19 pooled cash interest estimate263 7411 Interest Income-General 2,450
2,450Subtotal Revenue
FY 18-19 pooled cash interest estimate264 7411 Interest Income-General 3,140
3,140Subtotal Revenue
FY 18-19 pooled cash interest estimate265 7411 Interest Income-General 320
320Subtotal Revenue
FY 18-19 pooled cash interest estimate266 7411 Interest Income-General 1,300
1,300Subtotal Revenue
FY 18-19 pooled cash interest estimate267 7411 Interest Income-General 480
480Subtotal Revenue
FY 18-19 pooled cash interest estimate268 7411 Interest Income-General 1,600
1,600Subtotal Revenue
Division 0103 - Finance
80 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
FY 18-19 pooled cash interest estimate269 7411 Interest Income-General 13,000
13,000Subtotal Revenue
FY 18-19 pooled cash interest estimate271 7411 Interest Income-General 1,220
1,220Subtotal Revenue
3.00% increase over FY 18 estimate275 7111 Taxes- Current Secured & Unsecured 411,780
Distribution from Redevelopment Property Tax Trust275 7118 Taxes- Redevel Propy Tax Trust Fun 29,030
FY 18-19 pooled cash interest estimate275 7411 Interest Income-General 50,000
490,810Subtotal Revenue
Interest earned on funds held by County for the281 7412 Interest Income-Restricted 600
800 MHz radio system
600Subtotal Revenue
FY 18-19 pooled cash interest estimate282 7411 Interest Income-General 60
60Subtotal Revenue
FY 18-19 pooled cash interest estimate283 7411 Interest Income-General 70
70Subtotal Revenue
FY 18-19 pooled cash interest estimate284 7411 Interest Income-General 1,500
1,500Subtotal Revenue
FY 18-19 pooled cash interest estimate285 7411 Interest Income-General 3,300
3,300Subtotal Revenue
FY 18-19 pooled cash interest estimate311 7411 Interest Income-General 500
Based on cash and investments with trustee311 7412 Interest Income-Restricted 2,400
County Lease Payment - Sheriff's Station311 7462 Lease Revenue-1996 COP 284,500
287,400Subtotal Revenue
FY 18-19 pooled cash interest estimate334 7411 Interest Income-General 0
0Subtotal Revenue
FY 18-19 pooled cash interest estimate336 7411 Interest Income-General 0
0Subtotal Revenue
FY 18-19 pooled cash interest estimate411 7411 Interest Income-General 2,000
2,000Subtotal Revenue
FY 18-19 pooled cash interest estimate416 7411 Interest Income-General 20,000
Interest on approved RDA loan repayments416 7415 Interest Income-Notes Receivable 20,070
40,070Subtotal Revenue
FY 18-19 pooled cash interest estimate422 7411 Interest Income-General 40
40Subtotal Revenue
FY 18-19 pooled cash interest estimate429 7411 Interest Income-General 0
0Subtotal Revenue
FY 18-19 pooled cash interest estimate510 7411 Interest Income-General 55,000
Interest on approved RDA loan repayments510 7415 Interest Income-Notes Receivable 37,810
92,810Subtotal Revenue
FY 18-19 pooled cash interest estimate511 7411 Interest Income-General 10,000
Division 0103 - Finance
81 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
10,000Subtotal Revenue
FY 18-19 pooled cash interest estimate512 7411 Interest Income-General 70
70Subtotal Revenue
FY 18-19 pooled cash interest estimate520 7411 Interest Income-General 160,000
Interest on approved RDA loan repayments520 7415 Interest Income-Notes Receivable 16,910
176,910Subtotal Revenue
FY 18-19 pooled cash interest estimate521 7411 Interest Income-General 12,000
12,000Subtotal Revenue
FY 18-19 pooled cash interest estimate611 7411 Interest Income-General 95,000
95,000Subtotal Revenue
FY 18-19 pooled cash interest estimate617 7411 Interest Income-General 25,000
25,000Subtotal Revenue
FY 18-19 pooled cash interest estimate618 7411 Interest Income-General 250
250Subtotal Revenue
FY 18-19 pooled cash interest estimate711 7411 Interest Income-General 150
150Subtotal Revenue
FY 18-19 pooled cash interest estimate712 7411 Interest Income-General 2,700
2,700Subtotal Revenue
FY 18-19 pooled cash interest estimate714 7411 Interest Income-General 7,000
7,000Subtotal Revenue
FY 18-19 pooled cash interest estimate715 7411 Interest Income-General 2,200
2,200Subtotal Revenue
FY 18-19 pooled cash interest estimate717 7411 Interest Income-General 120
120Subtotal Revenue
FY 18-19 pooled cash interest estimate718 7411 Interest Income-General 50
50Subtotal Revenue
FY 18-19 pooled cash interest estimate720 7411 Interest Income-General 75,000
Based on cash and investments with trustee720 7412 Interest Income-Restricted 0
75,000Subtotal Revenue
FY 18-19 pooled cash interest estimate720C 7411 Interest Income-General 1,500
1,500Subtotal Revenue
FY 18-19 pooled cash interest estimate720D 7411 Interest Income-General 110
110Subtotal Revenue
FY 18-19 pooled cash interest estimate721 7411 Interest Income-General 0
0Subtotal Revenue
FY 18-19 pooled cash interest estimate722 7411 Interest Income-General 6,000
6,000Subtotal Revenue
FY 18-19 pooled cash interest estimate741 7411 Interest Income-General 950
950Subtotal Revenue
FY 18-19 pooled cash interest estimate742 7411 Interest Income-General 230
Division 0103 - Finance
82 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
230Subtotal Revenue
FY 18-19 pooled cash interest estimate771 7411 Interest Income-General 4,400
4,400Subtotal Revenue
FY 18-19 pooled cash interest estimate774 7411 Interest Income-General 70
70Subtotal Revenue
FY 18-19 pooled cash interest estimate775 7411 Interest Income-General 50
50Subtotal Revenue
FY 18-19 pooled cash interest estimate776 7411 Interest Income-General 170
170Subtotal Revenue
FY 18-19 pooled cash interest estimate777 7411 Interest Income-General 1,050
1,050Subtotal Revenue
FY 18-19 pooled cash interest estimate779 7411 Interest Income-General 670
670Subtotal Revenue
FY 18-19 pooled cash interest estimate780 7411 Interest Income-General 140
140Subtotal Revenue
FY 18-19 pooled cash interest estimate782 7411 Interest Income-General 1,800
1,800Subtotal Revenue
FY 18-19 pooled cash interest estimate783 7411 Interest Income-General 270
270Subtotal Revenue
FY 18-19 pooled cash interest estimate784 7411 Interest Income-General 50
50Subtotal Revenue
45,296,350Total Division 0103Revenues
Division 0103 - Finance
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INFORMATION TECHNOLOGY
Finance Department
Division No: 0104
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Major IT Projects n/a *n/a *8 7 7 4
IT Project Requests n/a *n/a *90 68 60 75
GIS Project Requests n/a *n/a *58 42 48 50
*Indicates new statistical areas created this fiscal year
Division Operating Budget
Authorized Positions (FTE)5.0 5.0 5.0 5.0 5.0 5.0
Personnel Expenditure 659,746$ 618,853$ 714,595$ 700,810$ 711,589$ 757,790$
Operations & Maintenance 150,279 138,438 140,104 213,800 228,010 234,640
Capital Outlay 124,200 172,101 171,753 184,300 184,440 195,820
Division Total 934,225$ 929,392$ 1,026,452$ 1,098,910$ 1,124,039$ 1,188,250$
The Information Technology Division is responsible for the overall management of the City’s information and
telecommunications systems.Functions directly performed by the division include the purchase,installation,
administration and maintenance of City servers,network infrastructure,personal computers,printers,and
telephone system and coordination of the Internet/Intranet and citywide Geographic Information System (GIS)
database.The Division serves as a help desk for staff providing hardware and software support. The Division
also provides citywide technology training.The Division uses contractual services for specialized technical
support and new software development.
Continue multiyear project to replace the City Enterprise Resource Planning (ERP)System.The objective for
this year is to install,configure and test and implement the Finance and HR modules.This includes training for
staff on use of the new system.
Work with Customer Services to complete implementation of new Utility Billing Web portal, Customer
Connect,that will provide for enhanced functionality including improved payment processing,enhanced
customer information including water consumption and improved security. Project will also enhance the
Interactive Voice Reponses (IVR) system used to contact customers.
Implement improved Citywide Reporting Services to access data from various City applications.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Information Tech Serv-0104
General Fund (100)
Personnel Expense
429,0261110Regular Salaries 457,770378,558 453,561 469,960406,026
2,6171130Part Time Salaries 00 5,552 03,103
01140Overtime Salaries 0218 0 00
25,0031199Vacation and S/L Adjustment 012,403 9,753 016,135
3,1521199EExecutive Leave Cash-out 04,926 0 04,245
254,7981300Employee Benefits 243,040222,747 242,723 287,830230,238
Total Personnel Expense $714,595 $700,810$618,853 $711,589 $757,790$659,746
Operations & Maintenance
2,7561430Professional Develop & Recognition 6,2804,270 4,377 9,5700
43,2581712Data Processing Consulting Fees 55,25029,000 38,700 54,25041,713
4562200Utilities-Other 920523 920 920456
733110Reimbursed Mileage 350471 350 350110
1,9203110BMileage Allowance 1,9201,920 1,920 1,9201,920
1,9213130Vehicle Maintenance and Operations 9701,794 970 9004,169
2,9633311Cell Phones & Pagers 3,8002,933 3,800 3,8003,012
983320Postage 100179 100 10064
61,4104120Other Contractual Services 97,42064,791 133,521 117,67068,725
19,7094308Equipment Repair & Maint.37,10026,696 33,921 37,65028,124
1644710Office & Stationery Supplies 450204 271 450574
1,4144760Operating Supplies 4,3502,590 4,350 4,2501,254
1,3114822BComputer Hardware < $1,000 1,400820 1,400 1,4000
2,6154822CComputer Software < $1,000 3,1502,085 3,150 1,0500
344922Printing 00 0 00
04924Publications & Dues 340160 260 360160
Total Operations & Maintenance $140,104 $213,800$138,438 $228,010 $234,640$150,279
Capital Outlay
2,0205510Capital Outlay Rental-Vehicle 2,8002,020 2,800 2,8002,020
7,2405520Capital Outlay Rental-Other Equip.7,2407,240 7,240 7,2407,240
162,4105530Capital Outlay Rental-Office 174,260162,410 174,260 185,780114,940
836122BComputer Hardware 0431 140 00
Total Capital Outlay $171,753 $184,300$172,101 $184,440 $195,820$124,200
$1,026,451Division Total (General Fund)$1,098,910$929,392 $1,124,039 $1,188,250$934,225
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0104 - Information Tech Serv
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 469,960
Per Division Labor Calculation Worksheet1130Part Time Salaries 0
Per Division Labor Calculation Worksheet1300Employee Benefits 287,830
757,790Subtotal Labor
ESRI Geographic Information System Conference1430Professional Develop & Recognitio 9,570
Registration included in annual software licensing
agreement.
Parking: 2 staff $20/day for 4 days...........$160
*
Municipal Information System Association
of California (MISAC) Conference............$1,454
Location: Rancho Mirage, CA
Registration...............................$695
Hotel: $195/day for 3 days.................$585
Meals: $64/day (per diem) for 1 day.........$64
Parking/Misc................................$60
Travel Mileage..............................$50
*
Cartegraph Users Group Meetings
Location: Southern California
Mileage: $0.545 for 350 miles.................$191
*
Harris/NorthStar User Conference............$2,772
Location: Chicago, IL
Registration...............................$900
Airfare....................................$600
Hotel: $300/day for 3 days.................$900
Meals: $64/day (per diem) for 3 days.......$192
Ground Travel/Rental: $40/day for 3 days...$120
Parking/Misc................................$60
*
Tyler Connect 2018 User Conference..........$2,417
Location: Dallas, TX
Registration...............................$995
Airfare....................................$450
Hotel: $200/day for 3 days.................$600
Meals: $64/day (per diem) for 3 days.......$192
Ground Travel/Rental: $40/day for 3 days...$120
Parking/Misc................................$60
*
Cartegraph User Conference..................$2,572
Location: TBD
Attendee: GIS Analyst
Registration...............................$995
Airfare....................................$500
Hotel: $225/day for 3 days.................$675
Measl: $64/day per diem for 3 days.........$192
Ground Travel/Rental.......................$150
Parking/Misc................................$60
Oracle/Banner Consulting (120 @ $125/hr)...$15,0001712Data Processing Consulting Fees 54,250
Solaris Server Support (40 @ $125/hr).......$5,000
Network Consulting (10 @ $125/hr)...........$1,250
Multimedia Consulting (20 @ $150/hr)........$3,000
Microsoft Server/Database Support...........$6,500
Division 0104 - Information Tech Serv
89 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Software Programming1712Data Processing Consulting Fees 54,250
Support (40 @ $125/hr)......................$5,000
Geographic Information System (GIS)
Sharepoint Consulting (40 @ $125/hr)........$5,000
Website Consulting (40 @ $125/hr)...........$5,000
Orthophotography Acquistion Project.........$8,500
Field/Mobile Broadband Data ($38/month x 2)2200 Utilities-Other 920
IT Staff mileage reimbursements3110Reimbursed Mileage 350
Manager ($160/mo.)3110B Mileage Allowance 1,920
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 900
Manager...Allowance ($75/mo.).................$9003311Cell Phones & Pagers 3,800
Network Administrator...Allowance ($75/mo.)...$900
IT Analyst...Allowance (2 @ $50/mo.)........$1,200
Manager...Phone Replacement...................$200
Network Administrator...Phone Replacement.....$200
IT Analyst...Phone Replacement (2)............$400
Priority and Express mail service3320Postage100
Banner Software Maintenance................$17,4004120Other Contractual Services 117,670
MicroFocus COBOL Compiler Maintenance.......$1,400
PowGIS Software Maintenance.................$1,600
ESRI GIS Software Maintenance..............$14,550
Symantec Imaging Licenses.....................$200
Data Backup/Restore Software Maintenance....$5,500
Kioware Kiosk Software Maintenance............$100
ARIN Internet Registry........................$200
DLT Toad/Quest Maintenance....................$420
Corodata Off Site Tape Storage ($150/mo.)...$1,800
City Website Hosting & Maintenance..........$7,750
Website Domain Registrations..................$350
Web Site SSL Certificates...................$1,050
Microsoft Server OS Maintenance.............$2,600
VMWare Software Maintenance................$12,350
Adobe Creative Cloud..........................$600
Trango Radio Network Software Maintenance.....$300
Cyber Security Managed Services............$49,500
Sun Server Maintenance (Technologent).......$2,5004308Equipment Repair & Maint.37,650
ORACLE Server Maintenance...................$1,500
HP Blade Chassis & Servers Maintenance......$5,250
HP Standalone Servers Maintenance...........$3,800
UPS Battery Maintenance (CPT)...............$4,200
CISCO SmartNet Maintenance..................$6,800
Quantum Tape Library Maintenance............$1,650
Wyse Thin Client Maintenance..................$250
Web Filter Maintenance......................$3,600
Network Repair & Maintenance................$1,800
PC, Server & Peripheral Repair..............$1,800
AV System Repair & Maintenance..............$4,500
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 450
printer toner, files, etc.
Printer/Plotter/Scanner Supplies..............$8504760Operating Supplies 4,250
LTO Backup Tapes............................$1,400
GIS & Mapping Supplies........................$500
Miscellaneous Computer Supplies.............$1,500
Miscellaneous Upgrades & Peripherals4822BComputer Hardware < $1,000 1,400
Division 0104 - Information Tech Serv
90 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Microsoft Visio Upgrade (3 @ $350)..........$1,0504822CComputer Software < $1,000 1,050
Dues:4924 Publications & Dues 360
Municipal Information Systems
Association of CA (MISAC).....................$360
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 2,800
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.7,240
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 185,780
430,460Subtotal Direct Expenditures
1,188,250Total Division 0104Expenditures
Division 0104 - Information Tech Serv
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GENERAL SUPPORT SERVICES
Finance Department
Division No: 0106
Division Goals & Objectives
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Operating Budget Actual Actual Actual Adopted Estimated Adopted
Operations & Maintenance 440,421 440,795 532,540 529,870 612,920 629,450
Capital Outlay 123,614 68,262 86,327 87,190 87,190 93,510
Division Total 564,035$ 509,057$ 618,867$ 617,060$ 700,110$ 722,960$
The General Support Services Division houses projects and funding for activities that do not fit clearly into any
other particular department/division or are spread amongst several departments.Funding for City Hall utilities,
alarms and maintenance,office machine and communications system operating costs,intergovernmental fees and
agreements, and general supply purchases are included in this Division.
Provide continuous monitoring of General Support Services expenditures to ensure compliance with the budget.
0
200
400
600
800
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
93 6/6/18
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Support Services-0106
General Fund (100)
Operations & Maintenance
211,9392110Gas and Electricity 148,860215,522 233,133 244,790194,440
73,1082200Utilities-Other 69,17067,409 75,514 69,37066,609
02750City Water Use 3,4700 3,470 4,3000
40,5343310Telephone 35,04035,257 35,040 39,62038,028
20,3993320Postage 21,03015,407 20,000 22,00023,265
51,2784120Other Contractual Services 41,75038,627 45,194 52,58034,093
33,8734308Equipment Repair & Maint.44,44025,332 35,029 38,57033,000
51,3814318Radios Repair & Maint.112,4400 112,440 116,2800
2,2524710Office & Stationery Supplies 2,5001,112 2,300 2,5001,424
22,3584760Operating Supplies 21,88017,182 21,880 6,13017,698
464799Other Supplies and Materials 50016 0 5000
1,1884922Printing 01,717 594 01,294
1304924Publications & Dues 140130 0 1400
4854932Advertising 0279 0 02,452
04938Rental- Building & Grounds 0599 0 03,591
3835116Other Fees 5,0000 5,000 5,0000
23,1875730Intergovernmental Fees 23,65022,206 23,326 27,67024,528
Total Operations & Maintenance $532,540 $529,870$440,795 $612,920 $629,450$440,421
Capital Outlay
1,6705520Capital Outlay Rental-Other Equip.1,6701,670 1,670 1,67014,800
66,5905530Capital Outlay Rental-Office 85,52066,590 85,520 91,84045,470
06122BComputer Hardware 02 0 063,344
10,3246136Telecommunications Equipment 00 0 00
7,7436199Other Equipment 00 0 00
Total Capital Outlay $86,327 $87,190$68,262 $87,190 $93,510$123,614
$618,866Division Total (General Fund)$617,060$509,058 $700,110 $722,960$564,035
95 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0106 - Support Services
Expenditures
City Hall and Council Chambers2110Gas and Electricity 244,790
Network Connections - AT&T2200Utilities-Other 69,370
- City Hall.................................$7,420
- Lake Poway................................$5,050
- PCPA......................................$5,050
- Fire Station 2............................$5,050
- Fire Station 3............................$5,050
- Old Poway Park............................$5,050
*
Internet Connections
- City Hall ($1,300/mo)....................$15,600
- Secondary Internet Conn. ($500/mo.).......$6,000
- Council Chambers ($50/mo)...................$600
Cable TV - Cox Communications
- City Hall ($150/mo.)......................$1,800
- Water Treatment Plant ($80/mo.).............$960
- Public Works Ops ($80/mo.)................. $960
- Public Works Admin ($80/mo.)............... $960
- Fire Station 1 ($145/mo.).................$1,080
- Fire Station 3 ($55/mo).....................$660
*
Fire Alarm and Security System Monitoring Contract
for City Hall and Council Chambers..........$6,940
Senior Center Cable Allowance ($95/mo)......$1,140
Charge for City Water Usage2750City Water Use 4,300
CalNet telephone contract..................$33,5003310Telephone39,620
City Pay Phones - WiMacTel ($120/mo.)...... $1,440
Senior Ctr. Telephone Allowance ($250/mo.)..$3,000
CALNET3 AT&T Telephone Lines
- City Hall Alarm Line........................$300
- City Hall Elevator Line.....................$900
- E911 Trunk Lines............................$480
Citywide postage and mailing (excludes utility)3320 Postage 22,000
- United States Postal Service Postage.....$20,000
- Special Priority/high-volume mailings.....$2,000
Telecasting System Operator Contract (SQS)4120 Other Contractual Services 52,580
- 22 City Council Meetings @ $400...........$8,800
- 2 Special Meetings @ $600.................$1,200
Cox - Public Access Channel Broadcast......$14,400
Council Meeting Video Archive ($695/mo.)....$8,340
Locksmith Services (City Hall)................$500
Courier - Mail Dispatch ($1,060/mo.).......$12,720
Armored Car Service.........................$6,620
Phone System Maintenance...................$12,8004308Equipment Repair & Maint.38,570
Phone Line Repairs..........................$1,000
City Hall Security System/Fire Alarm
Repairs.....................................$3,000
Network Cabling.............................$1,800
Council Chambers CISCO SmartNet Maintenance...$800
Photocopier Maintenance Contract...........$16,930
Office Equipment Maintenance Contracts
- Folder/Inserter Machine Maintenance.......$1,040
- Mail Finance (Postage Meter Rental
and Maintenance)..........................$1,200
Division 0106 - Support Services
96 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Monthly 800MHz Radio Charges from Regional4318Radios Repair & Maint.116,280
Communication System (RCS):
Estimated 320 radios ($29.50/mo)..........$113,280
Estimated additional repairs................$3,000
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 2,500
printer toner, files, etc.
Citywide operating supplies.................$3,0004760Operating Supplies 6,130
Labels and ink for postage machine.............$80
Blank ID cards and lanyards...................$650
Coffee Service City Hall....................$2,400
City Hall flag replacement4799Other Supplies and Materials 500
Membership - Ca. Public Purchasing Officers4924Publications & Dues 140
800 MHz radio County admin charges (RCS)5116 Other Fees 5,000
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.1,670
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 91,840
TMA fees & elevator permit..................$2,2005730Intergovernmental Fees 27,670
Property tax payments for mitigation
property outside City boundaries...........$21,850
Fixed charge special assessments on City
owned property..............................$1,800
Property tax passed thru to City............$1,815
722,960Subtotal Direct Expenditures
722,960Total Division 0106Expenditures
Revenues
Lease revenue from 13 cellular sites and 3 micro.100 7461 Lease Revenue-Telecommunications 630,000
cellular sites.
Evergreen lease of undeveloped parcel.......$5,230100 7463 Lease Revenue 82,180
General Atomics public right of way
easement....................................$8,840
Cox Comm. rental of space ($2,476/mo)......$29,712
Auto Storage Lot lease.....................$38,400
Poway Sportsplex lease revenue100 7478 Rental-Sports Park 102,000
814,180Subtotal Revenue
800 MHz Assessment - collected via tax roll281 7851 800 MHZ Radio System Assessment 136,000
136,000Subtotal Revenue
950,180Total Division 0106Revenues
Division 0106 - Support Services
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CAPITAL EQUIPMENT REPLACEMENT
Finance Department
Division No: 0108
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Operating Budget Actual Actual Actual Adopted Estimated Adopted
Operations & Maintenance*-$ 171$ -$ -$ -$ -$
Capital Outlay 1,233,847 1,277,287 1,243,715 2,131,670 2,262,807 916,340
Division Total 1,233,847$ 1,277,458$ 1,243,715$ 2,131,670$ 2,262,807$ 916,340$
The Capital Replacement Division cost center contains funding for the replacement of equipment and vehicles,
funded through annual allocations and rental rates charged to divisions for assigned equipment and vehicles.This
allows the City to maintain a regular improvement/replacement cycle for these assets.
Ensure the City maintains sufficient capital funds available for the regularly scheduled replacement of vehicles
and equipment and for major improvements and restoration of City facilities.
Establish equipment rental rates at a level that provides an adequate fund balance with minimal impact on
operating departments.
Maintain current vehicle and equipment replacement schedules and prioritize facility improvements and
restorations.
*Beginning in 2014-15, Operations & Maintenance costs (for Facilities Renovation) are included in Public
Works Department, Facilities Maintenance (0419), or in Capital Improvement Projects, project series #3500.
Prior to 2014-15, Operations & Maintenance costs (for Facilities renovation) were included in Division 0105.
$-
$500
$1,000
$1,500
$2,000
$2,500
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance*
99 6/6/18
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100 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Capital Replace Equip-0108
General Fund (611)
Operations & Maintenance
04932Advertising 0171 0 00
Total Operations & Maintenance $0 $0$171 $0 $0$0
Capital Outlay
365,7986104Autos & Trucks 1,396,500111,345 1,447,500 364,900639,691
84,8306106Const.Street Main.Equip 343,470405,514 335,065 43,040106,952
06122AEquipment- Office General 02,261 0 00
587,6246122BComputer Hardware 60,000333,499 93,227 68,050115,819
87,5076122CComputer Software 9,60084,743 89,566 240,00063,809
27,7396124Paramedics Equipment 50,00033,136 43,881 028,157
46,9086126Park Equipment 63,65069,138 63,224 42,15032,448
1,8006136Telecommunications Equipment 0211,978 0 0109,103
41,5086199Other Equipment 208,45025,673 190,344 158,200137,869
Total Capital Outlay $1,243,715 $2,131,670$1,277,287 $2,262,807 $916,340$1,233,847
$1,243,715Division Total (General Fund)$2,131,670$1,277,457 $2,262,807 $916,340$1,233,847
101 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0108 - Capital Replace Equip
Expenditures
0102 - Unit #48 Pickup Truck...............$30,0006104Autos & Trucks 364,900
0401 - Unit #29 Pickup Truck 4 dr..........$32,000
0404 - Unit #2 Pickup......................$47,000
0412 - Unit #408-17 Compactor Wacker........$2,900
0412 - Unit #665 Skip Loader...............$20,000
0412 - Unit #86 Flatbed....................$62,000
0418 - Unit #524 Aerator....................$2,400
0418 - Unit #502 Riding Mower..............$22,600
0418 - Unit #411-90 Spreader................$6,000
0418 - Unit #501 Loader....................$30,000
0418 - Unit #515 Gator.....................$18,500
0418 - Unit #545 Gator.....................$18,500
0418 - Unit #545 Gator.....................$18,500
0418 - Unit #548 Gator......................$6,500
0418 - Unit #93 Pickup Extended Cab........$48,000
0402 - Unit #402-1 Generator................$4,5006106Const.Street Main.Equip 43,040
0402 - Unit #402-3 Generator................$4,500
0405 - Unit #405-10 Line Pump...............$2,000
0405 - Unit #535 Trailer Rodder............$26,700
($15,000 budgeted in div 0405)
Replacement Equipment as Determined by the6122BComputer Hardware 68,050
Information Technology Division:
Workgroup Laser Printers Lg. (2 @ $2,600)...$5,200
Workgroup Laser Printers Sm. (2 @ $1,500)...$3,000
UPS Batteries Public Works Data Center......$3,800
UPS Batteries City Hall Data Center.........$5,600
Backup Hardware............................$13,500
Blade Servers (2)..........................$34,500
Wireless Routers............................$2,450
Computer software as determined by the6122CComputer Software 240,000
Information Technology Division:
Microsoft Enterprise Agreement............$240,000
0202 - Boats (5)...........................$10,6506126Park Equipment 42,150
0202 - Pedal Boats (2)......................$7,000
0203 - Pool Autovac.........................$7,000
0203 - Lifeguard Chairs (4)................$17,500
0204 - PCPA Sound System Rm 207............$15,0006199Other Equipment 158,200
0204 - PCPA Sound System Rms 208 & 209......$7,200
0204 - PCPA Sound L & R Alcoves.............$6,400
0204 - PCPA Sound Balcony...................$6,800
0204 - PCPA Sound Center Cluster...........$46,600
0204 - PCPA Sound Front Fill...............$12,600
0204 - PCPA Sound Center Cluster FOH........$9,500
0204 - PCPA Audio Control Control Room......$5,000
0204 - PCPA Stage Platform 3' x 8'.........$12,000
0204 - PCPA Stage Platform 4' x 8'.........$15,000
0208 - Com. Park Portable PA................$5,000
0411 - Concrete Saw.........................$9,100
0413 - Unit # 5161 Automotive Lift..........$1,000
0413 - Wheel Balancer.......................$7,000
916,340Subtotal Direct Expenditures
916,340Total Division 0108Expenditures
Division 0108 - Capital Replace Equip
102 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Revenues
Revenue for annual city-wide contribution to611 7475 Rental-Yearly Capital Outlay 1,879,690
Capital Replacement Fund for equipment replacement
1,879,690Subtotal Revenue
1,879,690Total Division 0108Revenues
Division 0108 - Capital Replace Equip
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Human Resources & Risk Management
Department
Director of Human
Resources
Org: 0600
Human Resources
Org: 0601 Risk Management
Org: 0602
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
FY 2018-19
Total FT: 5 / PT: 1
Total Exp. $1,822,020
FT: 2
Exp: $339,930
FT: 2 / PT: 1
Exp: $504,630
FT: 1
Exp: $977,460
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DIRECTOR OF HUMAN RESOURCES
Human Resources & Risk Management Department
Division No: 0600
Division Goals & Objectives
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Training/Info Sessions Offered 5 6 16 15 14 23
Full & Part-Time Recruitments 23 44 51 50 75 57
Personnel Transactions 143 331 305 300 328 321
Employment Applications 2,708 5,132 4,767 4,000 4,316 4,738
Division Operating Budget
Authorized Positions (FTE)2.0 2.0 2.0
Personnel Expenditure 414,160$ 419,383$ 328,990$
Operations & Maintenance 14,740 14,740 10,130
Capital Outlay 1,260 1,260 810
Division Total -$ -$ -$ 430,160$ 435,383$ 339,930$
The Human Resources &Risk Management Director plans,organizes, manages, and provides administrative
direction and oversight for all functions and activities of the Human Resources/Risk Management Department,
including labor relations and negotiations,safety and risk management programs,recruitment and selection,
classification,compensation,training,employee and organizational development,benefit administration,
employee relations,and workers’compensation. Costs directly associated with the oversight of the Human
Resources division and Risk Management program are including in this Division.
Utilize and train departments on ERP system’s improved workflow capabilities,including routing of personnel
action forms, employee evaluations processing and all other personnel related changes.
Comprehensive update to the City’s Personnel Rules
Ensure Human Resources staff members attend and receive appropriate training to provide highest quality
human resources support across the organization to all employees.
Workforce / Succession Planning.
$-
$100
$200
$300
$400
$500
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Human Resources Director-0600
General Fund (100)
Personnel Expense
56,9211110Regular Salaries 253,1300 290,109 219,3400
01140Overtime Salaries 00 610 00
1,3501197Labor Expense Redistribution 44,7400 2,947 00
1,9921199Vacation and S/L Adjustment 00 0 00
1,4191199EExecutive Leave Cash-out 00 0 00
27,7161300Employee Benefits 116,2900 125,717 109,6500
Total Personnel Expense $89,398 $414,160$0 $419,383 $328,990$0
Operations & Maintenance
01430Professional Develop & Recognition 4,9700 4,970 3,2100
01799Other Professional Fees 2,5000 2,500 00
1383110Reimbursed Mileage 1500 150 1500
1863110BMileage Allowance 3,6000 3,600 3,6000
3313311Cell Phones & Pagers 1,5000 1,500 9000
03320Postage 500 50 500
04308Equipment Repair & Maint.500 50 500
2954710Office & Stationery Supplies 5000 500 5000
354922Printing 1500 150 1500
04924Publications & Dues 1,2700 1,270 1,5200
Total Operations & Maintenance $984 $14,740$0 $14,740 $10,130$0
Capital Outlay
05530Capital Outlay Rental-Office 1,2600 1,260 8100
Total Capital Outlay $0 $1,260$0 $1,260 $810$0
$90,383Division Total (General Fund)$430,160$0 $435,383 $339,930$0
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0600 - Human Resources Director
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 219,340
Per Division Labor Calculation Worksheet1300Employee Benefits 109,650
328,990Subtotal Labor
CA Public Employers Labor Relations Association1430Professional Develop & Recognitio 3,210
Conference..................................$1,957
Location: Monterey
Attendees: Director (1)
Registration...............................$778
Airfare....................................$227
Hotel: $230/day for 3 nights...............$690
Meals: $74/day (per diem) for 3 days.......$222
Ground Transportation.......................$40
*
CA Joint Powers Insurance Authority (JPIA)
Risk Management Educational Forum.............$156
Location: Carlsbad
Attendee: Director (1)
Registration (included in membership)........$0
Parking/Misc................................$60
*
Liebert Cassidy Whitmore (LCW)
Annual Conference...........................$1,193
Location: Palm Desert
Attendee: Director (1)
Registration:..............................$525
Hotel: $250/night for 2 nights............$500
Meals: $64/day for 2 days (per diem)......$128
Ground Transportation.......................$40
Department staff mileage reimbursements3110Reimbursed Mileage 150
Director ($300/mo)3110B Mileage Allowance 3,600
Director...Allowance ($75/mo).................$9003311Cell Phones & Pagers 900
Priority and Express mail service3320Postage50
Equipment repair and maintenance4308Equipment Repair & Maint.50
Consumable office supplies such as envelopes,4710 Office & Stationery Supplies 500
pens, calendars, files, etc.
Copies for special presentations, business cards4922Printing150
Dues:4924 Publications & Dues 1,520
California Public Employers Labor Relations Assoc.
(Director)....................................$350
Other professional publications...............$250
LCW Library & Resource Materials..............$920
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 810
10,940Subtotal Direct Expenditures
339,930Total Division 0600Expenditures
Division 0600 - Human Resources Director
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HUMAN RESOURCES
Human Resources & Risk Management Department
Division No: 0601
Division Goals & Objectives
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Training/Info Sessions Offered 5 6 16 15 14 23
Full & Part-Time Recruitments 23 44 51 50 75 57
Personnel Transactions 143 331 305 300 328 321
Employment Applications 2,708 5,132 4,767 4,000 4,316 4,738
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 3.0 3.0 3.0 3.0
Personnel Expenditure 291,332$ 329,663$ 359,781$ 351,310$ 213,937$ 299,670$
Operations & Maintenance 189,359 218,140 178,846 193,320 177,377 196,680
Capital Outlay 2,680 4,760 2,180 8,280 8,280 8,280
Division Total 483,371$ 552,563$ 540,807$ 552,910$ 399,594$ 504,630$
The Human Resources Division is dedicated to providing comprehensive,centralized, and professional human
resources support to employees and departments across the entire organization.Overall service areas include:
recruitment,selection and onboarding of new employees; benefits administration;employee development,training
and recognition programs;employee and labor relations;organization and workforce planning;and policy
development and implementation.
Refine recruitment and selection process to hire most qualified and talented employees through a thorough and
timely process.
Develop and coordinate annual Citywide Training Program as part of succession planning and to support
employee development,skill enchancement and knowledge of City policies,rules and employment law
Participate,configure,implement and provide training on the Human Resources modules as part of the multi-
year City Enterprise Resource Planning (ERP) system implementation.
Assist with Personnel Rules and Administrative policy revisions, implementation and training.
$-
$100
$200
$300
$400
$500
$600
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Human Resources-0601
General Fund (100)
Personnel Expense
187,1601110Regular Salaries 192,070237,359 80,094 137,460201,057
63,4491130Part Time Salaries 60,9100 71,393 68,5200
01140Overtime Salaries 0230 1,124 0362
3,8081199Vacation and S/L Adjustment 0577 0 09,213
01199EExecutive Leave Cash-out 00 1,931 00
105,3651300Employee Benefits 98,33091,496 59,395 93,69080,700
Total Personnel Expense $359,781 $351,310$329,663 $213,937 $299,670$291,332
Operations & Maintenance
1,1061430Professional Develop & Recognition 4,58029,189 4,580 5,8100
3,9691430AProf Dev & Recog-City-wide 38,4000 28,400 26,3000
01440Employee Recognition 6,1500 6,150 20,5300
11,0811702BFees- Outside Attorney 15,0008,860 15,000 15,00043,190
84,9031799Other Professional Fees 20,19072,999 24,590 18,22030,760
453110Reimbursed Mileage 15030 150 500151
1,9203110BMileage Allowance 1,9201,920 1,920 01,920
1483140Essential Training 5001,242 500 02,457
6023311Cell Phones & Pagers 600605 92 0602
253320Postage 00 0 00
8,6144120Other Contractual Services 7,9708,535 7,970 4,5703,652
04308Equipment Repair & Maint.5000 500 5000
6,9774506Employee Awards 5,5004,662 5,500 6,22016,072
1,6494710Office & Stationery Supplies 1,5001,733 1,500 2,3001,186
284760Operating Supplies 00 165 00
1,0734799Other Supplies and Materials 900815 900 900865
04822AOffice Equipment < $1,000 6000 600 6000
15,6584916Medical Exams 20,47016,726 20,470 19,25018,053
1044922Printing 2000 200 2000
2,7304924Publications & Dues 2,5502,560 2,550 1,0501,215
14,5474926Tuition Reimbursement 35,00013,217 25,000 35,00018,651
2734927Wellness Program 5,0001,845 5,000 5,000850
04932Advertising 099 0 00
23,3934934Recruitment 25,64053,103 25,640 34,73049,733
Total Operations & Maintenance $178,846 $193,320$218,140 $177,377 $196,680$189,359
Capital Outlay
2,1805530Capital Outlay Rental-Office 3,2802,180 3,280 3,2802,680
06122BComputer Hardware 5,0002,580 5,000 5,0000
Total Capital Outlay $2,180 $8,280$4,760 $8,280 $8,280$2,680
$540,807Division Total (General Fund)$552,910$552,563 $399,594 $504,630$483,371
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0601 - Human Resources
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 137,460
Per Division Labor Calculation Worksheet1130Part Time Salaries 68,520
Per Division Labor Calculation Worksheet1300Employee Benefits 93,690
299,670Subtotal Labor
CA Public Employers Labor Relations Association1430Professional Develop & Recognitio 5,810
Conference..................................$1,957
Location: Monterey
Attendee: Management Analyst (1)
Registration...............................$778
Airfare....................................$227
Hotel: $230/day for 3 days.................$690
Meals: $74/day (per diem) for 3 days.......$222
Ground Transportation.......................$40
*
Human Resources Academy.....................$3,850
Location: San Diego Regional Training Academy
Attendees: HR Techs (2) & Mgmt Analyst (1)
Registration: 3 @ $1,225/ea..............$3,675
Mileage: 2 x 160 miles @ .545..............$175
City-wide Training.........................$16,3001430AProf Dev & Recog-City-wide 26,300
Annual Management Training/Directors Wksp..$10,000
Employee recoginition activities............$6,1501440Employee Recognition 20,530
Annual Employee Holiday Party...............$8,500
Employee Recognition Committee Events.......$1,300
Recognition Programs..........................$580
Retirement Recognition......................$4,000
Legal Consultation. Personnel matters; Review of1702BFees- Outside Attorney 15,000
policies and personnel rules; hearing fees.
Employee Relations Consortium...............$2,4191799Other Professional Fees 18,220
Transcription Services........................$800
Background or Other Investigations.........$15,000
Human Resources staff mileage reimbursements3110Reimbursed Mileage 500
City-wide Volunteer Database Fee ($93/mo)...$1,1164120Other Contractual Services 4,570
Health Advocate (206 employees x $1.25/mo)..$3,090
City-wide Volunteer Database licenses.........$360
Equipment repair and maintenance4308Equipment Repair & Maint.500
Employee service awards.....................$5,5004506Employee Awards 6,220
Plaques, printing & certificates (City-wide)..$720
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 2,300
printer toner, files, etc.
Mandatory labor law posters4799Other Supplies and Materials 900
Ergonomic evaluations and equipment for HR Team4822AOffice Equipment < $1,000 600
DOT-mandated drug testing...................$4,2504916Medical Exams 19,250
Pre-employment physicals and fitness-for-
duty physicals.............................$15,000
Outsourced print jobs4922Printing200
Dues:4924 Publications & Dues 1,050
International Public Management Assoc. - HR...$393
Division 0601 - Human Resources
117 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
HR IPMA Chapter Memberships (4 @ $75/ea)......$3004924Publications & Dues 1,050
California Public Employers Labor Relations
Association...................................$350
In accordance with MOUs4926Tuition Reimbursement 35,000
Wellness Committee; health screenings;4927 Wellness Program 5,000
consultations; education
NEOGOV Annual Fee...........................$5,9004934Recruitment34,730
Advertising.................................$8,730
Exam Rentals................................$8,200
Outside Raters Oral Board Meals.............$1,500
DOJ Fingerprint Processing Fees.............$4,600
North County Fire Consortium Annual Fee.....$3,000
New Employee Onboarding: 28 @ 100/ea........$2,800
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 3,280
Replacement Live-Scan PC and finger-print scanner6122BComputer Hardware 5,000
204,960Subtotal Direct Expenditures
504,630Total Division 0601Expenditures
Revenues
Administrative fee for processing retiree100 7891 Miscellaneous 400
health payments
400Subtotal Revenue
400Total Division 0601Revenues
Division 0601 - Human Resources
118 6/6/18
RISK MANAGEMENT
Division No: 0602
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Tort Liability Claims Processed 13 17 11 24 29 18
Workers' Comp Claims Processed 29 24 21 30 27 25
Division Operating Budget
Authorized Positions 0.0 0.0 0.0 0.0 0.0 1.0
Personnel Expenditure 154,610$
Operations & Maintenance 715,100$ 889,913$ 909,915$ 851,050$ 850,342$ 822,400$
Capital Outlay 450
Division Total 715,100$ 889,913$ 909,915$ 851,050$ 850,342$ 977,461$
The Risk Management Division is dedicated to minimizing or eliminating the exposure of City assets and resources to accidental
and business loss.Through the City's partnership with the California Joint Powers Insruance Authority (CJPIA)we secure
appropriate property,liability and other insurance policies;work with claimaints on the liability claims process and employees
on the workers'compensation claims process;and provide Citywide education on risk management topics such as risk transfer,
risk avoidance, and contract management.The division also coordinates as-needed work station ergonomic assessments and
coordinates the City's monthly Safety Committee meetings.
Coordinate the California JPIA's Risk Management Evaluation and ensure that best risk management practices are being
utilized through implementation of the Loss Control Action Plan (LossCAP) recommendations.
Manage the City's as-needed ergonomic assessments.
Work with various Departments to complete the annual California JPIA Underwriters Report.
Human Resources & Risk Management Department
$-
$200
$400
$600
$800
$1,000
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Risk Management-0602
General Fund (100)
Personnel Expense
01110Regular Salaries 00 0 97,4000
01300Employee Benefits 00 0 57,2100
Total Personnel Expense $0 $0$0 $0 $154,610$0
Operations & Maintenance
1,5361430Professional Develop & Recognition 1,7802,568 1,780 1,9000
01799Other Professional Fees 00 0 5,0000
1413110Reimbursed Mileage 300106 300 300186
03311Cell Phones & Pagers 00 0 6000
1304710Office & Stationery Supplies 250106 250 25076
1214750Safety Supplies 850287 850 8501,036
3794924Publications & Dues 700419 700 700594
839,7995108Insurance Premiums-Other 842,170883,202 844,312 807,800707,556
67,8085760Uninsured Claims 5,0003,225 2,150 5,0005,652
Total Operations & Maintenance $909,915 $851,050$889,913 $850,342 $822,400$715,100
Capital Outlay
05530Capital Outlay Rental-Office 00 0 4500
Total Capital Outlay $0 $0$0 $0 $450$0
$909,915Division Total (General Fund)$851,050$889,913 $850,342 $977,460$715,100
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0602 - Risk Management
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 97,400
Per Division Labor Calculation Worksheet1300Employee Benefits 57,210
154,610Subtotal Labor
CA Joint Powers Insurance Authority (JPIA)1430 Professional Develop & Recognitio 1,900
Annual Risk Management Educational Forum......$156
Location: Carlsbad, CA (September 2018)
Attendee: Sr. Management Analyst
Registration (included with membership)......$0
Mileage: $0.545 for 177 miles..............$96
Parking/Misc................................$60
*
Public Agency Risk Management Association (PARMA)
Annual Conference...........................$1,137
Location: Anaheim (February 2019)
Attendee: Sr. Management Analyst
Registration (included with membership)....$350
Mileage: $0.545 for 181 miles..............$99
Hotel: $250/day for 2 days................$500
Meals: $64/day (per diem) for 2 days......$128
Parking/Misc................................$60
*
HR/Workers' Comp. ed. opportunities...........$610
Attendee: Sr. Management Analyst
Ergonomic workstation assessments and equipment1799Other Professional Fees 5,000
(City-wide)
Risk Management staff mileage reimbursement3110Reimbursed Mileage 300
Sr. Mgmt Analyst Allowance ($50/mo)3311 Cell Phones & Pagers 600
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 250
printer toner, files, etc.
First Aid Kits. Includes purchase of new kits and4750Safety Supplies 850
maintenance of existing supplies.
Dues:4924 Publications & Dues 700
Public Agency Risk Management Association.....$350
Publications:
Risk Management/Safety publications...........$350
City insurance coverage, to include the following:5108 Insurance Premiums-Other 807,800
General Liability.........................$586,860
All-Risk..................................$203,772
Employee Bond...............................$3,032
Environmental Liability....................$12,785
Underground Storage Tank Fin. Assurance.....$1,350
*
Other Insurance Premiums NOT in Div. 0602:
Workers' Comp. dist. in div. budgets...$861,121
Liquor Liability (PCPA - 0204)...........$6,500
Marine Liability (Lake Poway - 0202).....$3,835
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 450
Contingency for internal claim settlements5760Uninsured Claims 5,000
822,850Subtotal Direct Expenditures
Division 0602 - Risk Management
123 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
977,460Total Division 0602Expenditures
Revenues
Miscellaneous insurance refunds and reimbursements100 7894 Insurance Refunds 5,000
5,000Subtotal Revenue
5,000Total Division 0602Revenues
Division 0602 - Risk Management
124 6/6/18
Community Services Department
Director of
Community Services
Org: 0200
Recreation
Org: 0201
Lake Poway
Recreation Area
Org: 0202
Aquatics
Org: 0203
Poway Center for the
Performing Arts
Org: 0204
Old Poway Park
Org: 0205 Interpretive Services
Org: 0207
Community Park
Org: 0208
Library
Org: 0206
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
FY 2018-19
Total FT: 20 / PT: 30.4
Total Exp. $6,205,480
FT: 4
Exp: $1,038,660
FT: 1 / PT: 2.9
Exp: $426,540
FT: 4 / PT: 6.2
Exp: $1,020,760
FT: 2 / PT: 10.4
Exp: $899,520
FT: 3 / PT: 4.9
Exp: $1,120,920
FT: 2 / PT: 2.5
Exp: $538,280
FT: 0
Exp: $73,380
FT: 1 / PT: 0.5
Exp: $148,250
FT: 3 / PT: 3.1
Exp: $939,170
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DIRECTOR OF COMMUNITY SERVICES
Community Services Department
Division No: 0200
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Operating Budget Actual Actual Actual Adopted Estimated Adopted
Authorized Positions (FTE)4.0 4.0 4.0 4.0 4.0 4.0
Personnel Expenditure 609,997$ 685,928$ 720,776$ 691,180$ 686,776$ 701,460$
Operations & Maintenance 269,875 259,878 298,589 324,710 327,939 333,570
Capital Outlay 2,530 2,280 2,280 3,630 3,630 3,630
Division Total 882,402$ 948,086$ 1,021,645$ 1,019,520$ 1,018,345$ 1,038,660$
The quality of recreational opportunities and cultural programming reflect a vibrant and strong community. The Office
of the Director is responsible for the eight divisions that work to fulfill those needs: Recreation, Aquatics, Lake Poway
Recreation Area, Poway Center for the Performing Arts, Old Poway Park, Poway Community Library, Interpretive
Services, and Community Park. Staff members within the Director's Division oversee the City's animal control
operating agreement and the youth recreation scholarship program. This Division also provides administrative
coordination with the Metropolitan Transit System and private foundations.
In collaboration with the Development Services Department, participate in the development of design documents for
the Cafagna Community Center. Continue future programming discussions with the Poway Valley Senior Center
Corporation, as well as other facility user groups. Once project timelines are more solidified, begin revising
reservation policies in preparation for closure of the community center during construction.
Collaborate with the City Manager's Office, the Development Services Department, and the Public Works
Department to complete development of a comprehensive special event policy and assist as needed with
implementation and development of an informational special events page on the City's website.
Update fees for the remaining divisions and bring forth to the City Council a recommended overall cost recovery
policy for approval by March 2019.
$‐
$200
$400
$600
$800
$1,000
$1,200
Actual
2014‐15
Actual
2015‐16
Actual
2016‐17
Adopted
2017‐18
Estimated
2017‐18
Adopted
2018‐19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Community Services Director-0200
General Fund (100)
Personnel Expense
438,4091110Regular Salaries 454,710422,146 455,768 453,690394,549
7701140Overtime Salaries 520630 520 52061
11,6161199Vacation and S/L Adjustment 019,282 16 08,678
3,2851199EExecutive Leave Cash-out 03,205 0 01,293
266,6971300Employee Benefits 235,950240,666 230,472 247,250205,415
Total Personnel Expense $720,776 $691,180$685,928 $686,776 $701,460$609,997
Operations & Maintenance
9,1921430Professional Develop & Recognition 3,70011,283 3,700 4,7500
9,7531799Other Professional Fees 16,4000 16,000 16,4000
213110Reimbursed Mileage 5050 50 5021
5,5203110BMileage Allowance 5,5205,520 5,520 5,5205,520
1583140Essential Training 700187 700 06,381
1,5063311Cell Phones & Pagers 1,8001,512 1,800 1,8001,506
12,1063320Postage 15,8500 15,779 15,85056
225,8204102Animal Regulation 232,600222,201 231,367 240,760222,220
1,8504120Other Contractual Services 2,0000 2,000 2,00015,000
1,1204710Office & Stationery Supplies 1,150877 1,150 1,2001,158
04750Safety Supplies 00 0 3000
334760Operating Supplies 2000 200 200373
04822AOffice Equipment < $1,000 990908 990 9900
9944822BComputer Hardware < $1,000 9900 959 9900
04822CComputer Software < $1,000 0316 0 00
14,2754904Community Relations 15,50014,048 15,500 15,50015,053
2054916Medical Exams 650326 615 620324
13,8154922Printing 24,20069 23,812 24,20035
2,2214924Publications & Dues 2,0502,387 2,437 2,4402,228
04928Uniforms & Laundry 360195 360 00
05710Administrative Overhead/Costs 00 5,000 00
Total Operations & Maintenance $298,589 $324,710$259,878 $327,939 $333,570$269,875
Capital Outlay
05520Capital Outlay Rental-Other Equip.2100 210 2100
2,2805530Capital Outlay Rental-Office 3,4202,280 3,420 3,4202,530
Total Capital Outlay $2,280 $3,630$2,280 $3,630 $3,630$2,530
$1,021,645Division Total (General Fund)$1,019,520$948,086 $1,018,345 $1,038,660$882,402
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Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Transportation Development Act (243)
Operations & Maintenance
1,5235710Administrative Overhead/Costs 5,0001,895 0 5,0006,341
Total Operations & Maintenance $1,523 $5,000$1,895 $0 $5,000$6,341
$1,523Division Total (Transportation Develop)$5,000$1,895 $0 $5,000$6,341
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0200 - Community Services Director
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 453,690
Per Division Labor Calculation Worksheet1140Overtime Salaries 520
Per Division Labor Calculation Worksheet1300Employee Benefits 247,250
701,460Subtotal Labor
California Parks and Recreation Society (CPRS)1430 Professional Develop & Recognitio 4,750
Annual Conference.............................$730
Location: Northern California
Attending: Director
Registration: Free
Hotel: $175/day for 2 days.................$350
Flight.....................................$300
Meals: $40/day for 2 days...................$80
*
Community Services Annual Department
Workshop......................................$350
*
JPIA Leadership Academy.......................$700
Location: Santa Barbara
Attending: Manager or Supervisor
*
Supervisor Academy............................$780
Location: San Diego
Attending: 1 employee
*
General Dept.-Wide Professional Dev.........$1,490
Location: TDB
Attending: TBD
*
ActiveNet Training............................$600
*
Park & Rec Advisory Committee.................$100
Graphic Artist for Community Services Guide:1799 Other Professional Fees 16,400
Spring/Summer ($4,500 x 2)..................$9,000
Fall/Winter ($3,700 x 2)....................$7,400
Community Services staff mileage reimbursements3110Reimbursed Mileage 50
Director ($300/mo.).........................$3,6003110BMileage Allowance 5,520
Manager ($160/mo.)..........................$1,920
Director...Allowance ($75/mo.)................$9003311Cell Phones & Pagers 1,800
Manager...Allowance ($75/mo.).................$900
Priority and Express mail service..............$503320Postage15,850
Community Services Guide Mailing:
Spring/Summer ($4,000 x 2)..................$8,000
Fall/Winter ($3,900 x 2)....................$7,800
San Diego Humane Society animal control contract4102Animal Regulation 240,760
Cover photography for Community Services Guide4120Other Contractual Services 2,000
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 1,200
printer toner, files, etc.
Safety training materials for the department4750Safety Supplies 300
Operating supplies4760Operating Supplies 200
Division 0200 - Community Services Director
133 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Replacement of office chairs4822AOffice Equipment < $1,000 990
Replacement of credit card swipes for4822BComputer Hardware < $1,000 990
Point of Sale system with ActiveNet
Volunteer picnic (600 volunteers)..........$14,5004904Community Relations 15,500
Event shuttles..............................$1,000
TB Testing Renewal (15 @ $41)4916 Medical Exams 620
Business cards, name plates, etc..............$1504922Printing24,200
Community Services Guide:
Sping/Summer, 36 pages ($6,892 x 2)........$13,784
Fall/Winter, 28 pages ($5,131 x 2).........$10,262
Dues:4924 Publications & Dues 2,440
Municipal Management Association of Southern
California (Sr. Management Analyst)............$85
American Society of Composers, Authors and
Publishers (ASCAP)............................$694
Broadcast Music Inc. (BMI) music licensing....$342
Society of European Stage Authors and
Composers (SESAC) event music licensing.......$833
California Parks and Recreation Society
(Agency Membership)...........................$480
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.210
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 3,420
337,200Subtotal Direct Expenditures
Transportation Development Act (TDA) program5710Administrative Overhead/Costs 5,000
administration costs (City staff time)
5,000Subtotal Direct Expenditures
1,043,660Total Division 0200Expenditures
Revenues
Donations for Sponsorship Program100 7830 Donations 30,000
30,000Subtotal Revenue
Reimbursement from Metropolitan Transit System243 7521 County Revenue/Grants-Other 5,000
(MTS) for bus stop bench maintenance
TDA funding for Transit Administration.243 7613 Administrative Revenue 5,000
TDA funds received from MTS as compensation for
City staff time required for transit projects,
programs, and local transit service issues
10,000Subtotal Revenue
40,000Total Division 0200Revenues
Division 0200 - Community Services Director
134 6/6/18
RECREATION
Community Services Department
Division No: 0201
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Total Sports Field Hours Used 15,342 14,735 14,803 15,250 16,314 16,314
Open Play Participants 11,895 12,236 10,552 12,500 10,977 10,977
Division Operating Budget
Authorized Positions (FTE)3.6 4.6 4.6 3.9 3.9 3.9
Personnel Expenditure 228,458$ 238,607$ 245,170$ 241,960$ 224,971$ 257,260$
Operations & Maintenance 103,829 108,125 143,183 123,610 146,237 154,320
Capital Outlay 15,968 14,310 14,310 18,120 17,264 14,960
Division Total 348,255$ 361,042$ 402,663$ 383,690$ 388,472$ 426,540$
The Recreation Division provides customer service support for all divisions, hosts recreation opportunities at
Meadowbrook and Twin Peaks Gymnasiums in partnership with the Poway Unified School District,and works
closely with youth and adult sports leagues to coordinate use of City and joint use facilities.The Recreation
Division administers Citywide facility and field rentals, class registrations,and the Community Services Guide. The
Division also is responsible for the administration of the Poway Leisure Assistance for Youth (P.L.A.Y.)scholarship
program.
Finalize an updated Joint-Use Agreement with Poway Unified School District for use and cost sharing of fields and
facilities.
Through market surveys, evaluate Poway Sports Association fees and field use policies,and bring forth adjustment
recommendations to the City Council for approval by June 2019.
By December 2018,finalize an updated Facility Use Agreement with the Poway Girls Softball League for use and
maintenance of the Aubrey Park softball complex.
$-
$50
$100
$150
$200
$250
$300
$350
$400
$450
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Recreation-0201
General Fund (100)
Personnel Expense
86,7751110Regular Salaries 53,23091,626 53,779 53,48086,284
82,7651130Part Time Salaries 106,86063,654 103,750 110,90057,474
2671140Overtime Salaries 310299 225 350216
-9,1641199Vacation and S/L Adjustment 06,238 0 09,865
84,5281300Employee Benefits 81,56076,790 67,217 92,53074,619
Total Personnel Expense $245,170 $241,960$238,607 $224,971 $257,260$228,458
Operations & Maintenance
31,6942110Gas and Electricity 23,04033,963 35,788 37,58034,076
3,3152200Utilities-Other 3,0203,234 3,133 3,1102,529
02750City Water Use 3,4600 14,344 15,0600
03110Reimbursed Mileage 5071 50 50114
2,8193130Vehicle Maintenance and Operations 3,7502,629 3,750 3,6602,243
03140Essential Training 3300 330 330429
1,5823310Telephone 2,0001,921 1,864 2,0001,293
15,7994120Other Contractual Services 3,1702,487 2,902 3,3401,596
994304Building Repair & Maint.500191 250 50039
8464308Equipment Repair & Maint.500387 500 5000
04514Sign Maintenance Materials 10085 100 1000
1064516Small Tools 100127 100 10085
4124710Office & Stationery Supplies 450445 450 450455
4364720Janitorial Supplies 500144 500 50088
1534750Safety Supplies 500504 313 500300
1,5794760Operating Supplies 2,5004,551 2,223 2,5002,049
6564823Non-Office Furniture < $1,000 00 0 00
11,2084904Community Relations 14,00012,030 14,000 14,00011,989
1164922Printing 0141 0 090
204924Publications & Dues 00 0 00
8814928Uniforms & Laundry 1,4401,239 1,440 1,2602,087
7504932Advertising 700763 700 7000
5894936Rental- Equipment 0594 0 00
70,1245116Other Fees 63,50042,375 63,500 68,08044,366
05730Intergovernmental Fees 0244 0 00
Total Operations & Maintenance $143,183 $123,610$108,125 $146,237 $154,320$103,829
Capital Outlay
6,7705510Capital Outlay Rental-Vehicle 06,770 0 08,070
6,1005520Capital Outlay Rental-Other Equip.7,4406,100 7,440 6,9404,800
1,4405530Capital Outlay Rental-Office 2,1801,440 2,180 2,1801,690
06199Other Equipment 8,5000 7,644 5,8401,408
Total Capital Outlay $14,310 $18,120$14,310 $17,264 $14,960$15,968
137 6/6/18
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Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
$402,663Division Total (General Fund)$383,690$361,042 $388,472 $426,540$348,256
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0201 - Recreation
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 53,480
Per Division Labor Calculation Worksheet1130Part Time Salaries 110,900
Per Division Labor Calculation Worksheet1140Overtime Salaries 350
Per Division Labor Calculation Worksheet1300Employee Benefits 92,530
257,260Subtotal Labor
Meadowbrook Gym - 50% shared Poway Unified2110Gas and Electricity 37,580
School District cost.......................$14,679
Twin Peaks Gym - 50% shared Poway Unified
School District cost.......................$14,679
Meadowbrook Field Lights....................$8,222
Fire Alarm2200Utilities-Other 3,110
Charge for City Water Usage2750City Water Use 15,060
Recreation staff mileage reimbursements3110Reimbursed Mileage 50
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 3,660
CPR/AED/First Aid Training3140Essential Training 330
Telephone lines3310Telephone2,000
Meadowbrook Gym.............................$1,000
Twin Peaks Gym..............................$1,000
ADA contractual services......................$4004120Other Contractual Services 3,340
Translation services..........................$500
Musco Lighting contract.....................$1,350
Constant Contact..............................$459
Survey Monkey.................................$252
Rained Out....................................$375
Meadowbrook and Twin Peaks Gyms4304Building Repair & Maint.500
Meadowbrook and Twin Peaks Gyms4308Equipment Repair & Maint.500
Repair of safety, rule, and directional signs4514Sign Maintenance Materials 100
Small tools required for operations4516Small Tools 100
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 450
printer toner, files, etc.
Cleaning and paper supplies4720Janitorial Supplies 500
First aid supplies and safety equipment4750Safety Supplies 500
Meadowbrook and Twin Peaks Gyms recreation4760Operating Supplies 2,500
equipment...................................$2,000
Sports Field supplies.........................$500
Poway Leisure Assistance for Youth (P.L.A.Y.)4904 Community Relations 14,000
Scholarship program: 350 participants @ $40
Uniforms and protective wear per employee4928Uniforms & Laundry 1,260
agreements
6 PT Recreation Leader........................$900
6 jackets ....................................$360
Social Media4932Advertising700
Merchant services and transaction fees5116Other Fees 68,080
ActiveNet transaction fees
(offset by department-wide revenue)
Division 0201 - Recreation
141 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.6,940
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 2,180
Badminton standards for6199Other Equipment 5,840
Meadowbrook.................................$4,260
Replacement of safety padding for light standards
at Valley Elementary soccer field...........$1,580
169,280Subtotal Direct Expenditures
426,540Total Division 0201Expenditures
Revenues
Field lights & ball field rentals100 7471 Rental 85,000
85,000Subtotal Revenue
85,000Total Division 0201Revenues
Division 0201 - Recreation
142 6/6/18
LAKE POWAY RECREATION AREA
Community Services Department
Division No: 0202
Division Goals & Objectives
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Fishing Permits (trout and catfish)22,082 21,554 19,808 22,000 19,650 20,000
Boat Rentals 8,937 8,296 7,878 8,400 7,000 7,500
Facility Rentals 378 332 353 345 340 340
Parking Permits 32,772 43,073 36,782 28,000 32,200 33,500
Day Camp/Counselor in Training 670 670 675 670 670 670
Reserve Park Ranger Volunteer Hours 3,080 2,760 4,262 4,000 5,120 5,120
Division Operating Budget
Authorized Positions (FTE)10.1 10.1 10.2 10.2 10.2 10.2
Personnel Expenditure 519,257$ 548,722$ 578,402$ 613,150$ 611,888$ 640,220$
Operations & Maintenance 250,032 279,425 263,901 323,620 337,327 352,080
Capital Outlay 31,990 32,890 33,686 47,560 29,983 28,460
Division Total 801,279$ 861,037$ 875,989$ 984,330$ 979,198$ 1,020,760$
The Lake Poway Recreation Area provides year-round boating,fishing,and outdoor recreational opportunities that promote
healthier lifestyles.Staff provides oversight for lease of the concession,which sells fishing and boating permits,and grill
and tackle items. The Division also coordinates with other departments to ensure a safe and secure water resource and
trails system,and provides support to nonprofits, groups,and private rentals for fundraising activities,celebrations, and
community gatherings. The Reserve Park Ranger Program helps provide a safe and family-friendly park and trail system.
Develop a request for proposals for the operation of the Lake Poway Concession and implement the Occupancy License
Agreement by November 2018.
Coordinate with Development Services to minimize impacts and communicate information to the public during the Lake
Poway ADA Improvements project.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Lake Operations-0202
General Fund (100)
Personnel Expense
208,0601110Regular Salaries 223,970218,419 226,893 229,790205,853
8211112Shift Differential 2,0001,149 1,121 0882
191,1451130Part Time Salaries 205,330164,312 208,134 209,440151,723
3,7001140Overtime Salaries 8,6805,215 7,051 8,7008,519
3,6501199Vacation and S/L Adjustment 04,663 0 02,772
1,1941199EExecutive Leave Cash-out 01,165 0 01,142
169,8331300Employee Benefits 173,170153,798 168,689 192,290148,367
Total Personnel Expense $578,402 $613,150$548,722 $611,888 $640,220$519,257
Operations & Maintenance
5501430Professional Develop & Recognition 00 0 3900
34,9032110Gas and Electricity 27,32039,606 42,170 44,28038,490
1,1202200Utilities-Other 1,5801,577 1,583 1,6301,254
02750City Water Use 51,7000 51,700 58,6800
4373110Reimbursed Mileage 400160 400 4000
23,5603130Vehicle Maintenance and Operations 17,28021,971 17,280 19,41023,871
03140Essential Training 4600 460 4600
1,2163310Telephone 1,2601,444 894 1,2601,356
1,0503311Cell Phones & Pagers 1,080993 1,080 1,080979
19,7934120Other Contractual Services 36,60020,677 38,105 42,10012,607
1,1824308Equipment Repair & Maint.950727 950 950423
04318Radios Repair & Maint.0160 261 00
1114514Sign Maintenance Materials 600339 600 6000
1334516Small Tools 300228 300 3000
77,5314522ATrout Stock 78,00088,125 77,920 78,00066,750
24,7904522BOther Fish Stock 24,79013,455 24,700 24,79035,790
2,5984710Office & Stationery Supplies 3,2002,924 3,200 3,2002,396
4834750Safety Supplies 500410 400 500246
40,6074760Operating Supplies 47,05041,835 45,660 50,41032,071
4864822AOffice Equipment < $1,000 9000 900 9000
3044822BComputer Hardware < $1,000 00 0 00
04822CComputer Software < $1,000 00 0 2400
04836Telecommunications Equipment < $1 05,072 0 00
3,0574899Other Equipment < $1,000 3,3004,301 2,500 3,3001,902
2,4284922Printing 1,7002,290 1,700 1,7001,349
6,4114928Uniforms & Laundry 6,4305,870 6,430 9,4304,866
2184932Advertising 880310 880 880178
04936Rental- Equipment 4500 655 1,7000
15,2405108Insurance Premiums-Other 15,24015,034 15,240 3,84014,724
4,7495116Other Fees 010,170 0 09,918
-1665720Cash Over/Under 100641 -58 100-196
1,1105730Intergovernmental Fees 1,5501,108 1,417 1,5501,057
145 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Total Operations & Maintenance $263,901 $323,620$279,425 $337,327 $352,080$250,032
Capital Outlay
8,0505510Capital Outlay Rental-Vehicle 7,8908,050 7,890 7,6907,150
17,5405520Capital Outlay Rental-Other Equip.14,64017,540 14,640 15,74017,540
7,3005530Capital Outlay Rental-Office 3,5307,300 3,530 3,5307,300
06126Park Equipment 00 923 00
7966199Other Equipment 21,5000 3,000 1,5000
Total Capital Outlay $33,686 $47,560$32,890 $29,983 $28,460$31,990
$875,989Division Total (General Fund)$984,330$861,037 $979,198 $1,020,760$801,279
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0202 - Lake Operations
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 229,790
Per Division Labor Calculation Worksheet1130Part Time Salaries 209,440
Per Division Labor Calculation Worksheet1140Overtime Salaries 8,700
Per Division Labor Calculation Worksheet1300Employee Benefits 192,290
640,220Subtotal Labor
Volunteer Reserve Park Ranger Meeting.........$3301430Professional Develop & Recognitio 390
Reserve Park Ranger Academy....................$60
Lake Poway2110Gas and Electricity 44,280
Fire Alarm and Security System Monitoring Contract2200Utilities-Other 1,630
Charge for City Water Usage2750City Water Use 58,680
Lake Operations staff mileage reimbursements3110Reimbursed Mileage 400
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 19,410
CPR/AED/First Aid Training....................$4603140Essential Training 460
Telephone lines3310Telephone1,260
Supervisor Allowance ($50/mo.)................$6003311Cell Phones & Pagers 1,080
Park Ranger staff shared City phone...........$480
Portable toilets............................$7,5004120Other Contractual Services 42,100
Day Camp bus trips..........................$4,000
Day Camp presentations........................$800
Summer Concert entertainment...............$11,000
Fireworks contract.........................$18,000
Fireworks entertainment contract..............$800
Equipment repair and maintenance4308Equipment Repair & Maint.950
Repair of safety, rule, and directional signs4514Sign Maintenance Materials 600
Small tools required for operations4516Small Tools 300
Trout contract: November - May4522ATrout Stock 78,000
Trout stock (offset by revenue)
16,000 lbs. @ $4.875/lb.
Catfish contract: June - August4522BOther Fish Stock 24,790
Catfish stock (offset by revenue)
6,438 lbs. @ $3.85/lb.
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 3,200
printer toner, files, register tape, etc.
Lake Poway..................................$3,000
Day Camp......................................$200
First aid supplies and safety equipment4750Safety Supplies 500
Lake Poway....................................$300
Day Camp......................................$200
Batteries (marine)..........................$6,4004760Operating Supplies 50,410
Motors (electric)...........................$3,000
Misc boat & dock supplies...................$6,800
Fishing Derbies.............................$4,500
Family Campouts.............................$3,000
Day Camp...................................$23,000
Lifejackets...................................$500
Fireworks miscellaneous supplies..............$500
Division 0202 - Lake Operations
149 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Fireworks water/snacks for volunteers.........$1004760Operating Supplies 50,410
Reserve Park Rangers..........................$800
Coffee Service..............................$1,810
Replacement of office chairs4822AOffice Equipment < $1,000 900
Adobe Photoshop CSS4822CComputer Software < $1,000 240
Archery targets (3 @ $800)..................$2,4004899Other Equipment < $1,000 3,300
Archery stands (3 @ $300).....................$900
Summer Concerts flyers........................$4004922Printing1,700
Lake Poway area maps and information..........$400
Campouts, Trout Season, & Catfish flyers......$500
Youth Fishing Derby flyers....................$400
Supply and cleaning service for uniforms and4928Uniforms & Laundry 9,430
protective wear per employee agreements
1 FT Recreation Supervisor....................$160
1 FT Recreation Coordinator...................$260
2 FT Sr. Park Ranger..........................$900
2 PT Park Ranger..............................$600
6 PT Dock Attendant.........................$1,260
3 PT Recreation Leader........................$450
11 PT Day Camp Staff..........................$800
10 boot allowance...........................$2,000
Reserve Park Ranger volunteer uniforms......$3,000
Banner updates and replacements...............$2804932Advertising880
Summer Concert Banner.........................$300
Fireworks banners.............................$300
Fireworks portable restroom rental............$4504936Rental- Equipment 1,700
Fireworks radio rental........................$450
Youth Fishing Derby Inflatable................$800
Marine liability insurance for Lake operations5108Insurance Premiums-Other 3,840
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 7,690
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.15,740
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 3,530
Cash receipts over/under5720Cash Over/Under 100
Aquaculture permit............................$5755730Intergovernmental Fees 1,550
Trout importation permits.....................$675
Fireworks health permit.......................$300
Replacement of rusted fire-resistant storage6199Other Equipment 1,500
container...................................$1,500
380,540Subtotal Direct Expenditures
1,020,760Total Division 0202Expenditures
Revenues
Daily fishing permits100 7232 Fishing Permits 96,000
Boat rentals100 7233 Boat Permits 125,000
Park entry fee (non-residents)100 7236 Parking Permits 315,000
Facility and picnic area rentals100 7471 Rental 59,000
Income from programs and events100 7626 Recreation Programs 115,650
Archery permits.............................$5,500
Family Campouts............................$13,000
Division 0202 - Lake Operations
150 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Derby overnight camping.....................$2,000100 7626 Recreation Programs 115,650
6 drop-in Campouts (150 x $25)..............$3,750
Counselor in Training.......................$8,900
Day Camp...................................$77,000
Fireworks admission fee.....................$5,500
710,650Subtotal Revenue
710,650Total Division 0202Revenues
Division 0202 - Lake Operations
151 6/6/18
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152 6/6/18
AQUATICS
Community Services Department
Division No: 0203
Division Goals & Objectives
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Swim Classes/Private lessons 676 665 738 650 383 680
Swim Lesson Participants 2,034 2,069 2,206 2,000 1,504 2,000
Total Daily attendance 34,000 35,200 39,116 35,000 23,959 37,000
Swim Meet Attendance 7,500 7,000 7,500 5,000 5,000 7,500
Division Operating Budget
Authorized Positions (FTE)10.9 11.6 11.8 12.4 12.4 12.4
Personnel Expenditure 470,127$ 495,880$ 507,372$ 561,710$ 434,840$ 586,160$
Operations & Maintenance 215,703 194,495 199,972 246,810 121,508 266,190
Capital Outlay 37,028 66,569 21,740 39,940 52,690 47,170
Division Total 722,858$ 756,944$ 729,084$ 848,460$ 609,038$ 899,520$
The Aquatics Division is dedicated to providing a diverse range of high-quality aquatic programs and activities that
are accessible to all members of the community. Aquatic programs support and promote safety, fitness, education,
and youth sports. The Aquatics Division coordinates with the Poway Unified School District and youth sports
organizations to provide programming that is reflective of community needs.
Coordinate with Development Services to complete the Swim Center Renovation Project and communicate public
information about the progress and projected date for resuming operations.
Prior to reopening the Swim Center to public use, implement all City Council-approved adjustments to policies,
operations, use and fees, and ensure advance public notification.
$‐
$100
$200
$300
$400
$500
$600
$700
$800
$900
Actual
2014‐15
Actual
2015‐16
Actual
2016‐17
Adopted
2017‐18
Estimated
2017‐18
Adopted
2018‐19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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154 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Aquatics-0203
General Fund (100)
Personnel Expense
103,3551110Regular Salaries 109,22099,646 112,208 116,86099,063
01112Shift Differential 7,3900 4,664 7,3900
297,5461130Part Time Salaries 322,940293,790 200,072 329,380274,478
7,9331140Overtime Salaries 11,5506,777 10,406 11,5106,711
2,4291199Vacation and S/L Adjustment 05,966 0 0-280
96,1101300Employee Benefits 110,61089,702 107,490 121,02090,156
Total Personnel Expense $507,372 $561,710$495,880 $434,840 $586,160$470,127
Operations & Maintenance
119,3572110Gas and Electricity 142,400113,942 51,312 149,520123,701
5,6922200Utilities-Other 5,8105,967 5,806 5,9802,395
03110Reimbursed Mileage 10085 120 1000
9063140Essential Training 3,7401,932 2,888 2,500642
6023311Cell Phones & Pagers 600605 600 600602
6,4544120Other Contractual Services 8,9406,394 5,317 19,4306,102
5,2264308Equipment Repair & Maint.7,1003,604 5,482 7,1006,696
39,7284502Chemicals 53,90039,450 27,208 52,00055,698
4134514Sign Maintenance Materials 75064 750 750135
2914516Small Tools 300271 296 300171
1,2754710Office & Stationery Supplies 1,3001,288 1,140 1,3001,353
684720Janitorial Supplies 100301 100 10082
1,0524750Safety Supplies 1,7003,981 1,700 3,0501,500
4,4384760Operating Supplies 4,6304,563 4,630 4,3303,460
04822AOffice Equipment < $1,000 00 1,150 00
04822CComputer Software < $1,000 2400 240 00
1,5264823Non-Office Furniture < $1,000 1,6501,040 2,400 2,9301,631
04827Pool Equipment < $1,000 00 0 1,4500
2,5054899Other Equipment < $1,000 1,2000 1,200 1,3001,478
04916Medical Exams 2000 0 2000
1,0494922Printing 300936 300 300104
3,2414924Publications & Dues 3,7802,759 1,340 3,7802,145
5,0864928Uniforms & Laundry 5,1704,455 5,170 5,1704,263
2404936Rental- Equipment 1,8500 1,480 2,950180
05116Other Fees 02,050 0 02,542
295720Cash Over/Under 10014 -17 10029
7935730Intergovernmental Fees 950793 896 950793
Total Operations & Maintenance $199,972 $246,810$194,495 $121,508 $266,190$215,703
Capital Outlay
20,1605520Capital Outlay Rental-Other Equip.30,69018,160 30,690 31,92018,260
1,5805530Capital Outlay Rental-Office 2,2501,580 2,250 2,2501,580
06102Athletic Equipment 00 4,500 00
06199Other Equipment 7,00046,829 15,250 13,00017,188
155 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Total Capital Outlay $21,740 $39,940$66,569 $52,690 $47,170$37,028
$729,084Division Total (General Fund)$848,460$756,944 $609,038 $899,520$722,859
156 6/6/18
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158 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0203 - Aquatics
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 116,860
Per Division Labor Calculation Worksheet1112Shift Differential 7,390
Per Division Labor Calculation Worksheet1130Part Time Salaries 329,380
Per Division Labor Calculation Worksheet1140Overtime Salaries 11,510
Per Division Labor Calculation Worksheet1300Employee Benefits 121,020
586,160Subtotal Labor
Community Swim Center2110Gas and Electricity 149,520
Fire Alarm and Security System Monitoring Contract2200Utilities-Other 5,980
Aquatics staff mileage reimbursements3110Reimbursed Mileage 100
Lifeguard Training and CPR Certification......$9003140Essential Training 2,500
Sr. Lifeguard Training......................$1,000
Lifeguard Certification (retention program)
(4 x $150)....................................$600
Recreation Supervisor...Allowance ($50/mo.)3311 Cell Phones & Pagers 600
Swim Center maintenance....................$17,9404120Other Contractual Services 19,430
Rayne water conditioner.....................$1,490
Equipment repair and maintenance............$3,1004308Equipment Repair & Maint.7,100
Tarp reels/guard stands/lane lines..........$2,500
Pump replacement............................$1,500
Sodium Hypochlorite........................$35,0004502Chemicals52,000
Hydrochloric Acid...........................$2,750
CO2.........................................$6,750
Miscellaneous...............................$7,500
Repair of safety, rule, and directional signs4514Sign Maintenance Materials 750
Small tools required for operations4516Small Tools 300
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 1,300
printer toner, files, etc.
Cleaning and paper supplies4720Janitorial Supplies 100
First aid supplies and safety equipment.....$1,2004750Safety Supplies 3,050
Replacement shepherd's hook...................$500
Backboard.....................................$750
Health Dept.-required chemical spill kit......$600
Swim/aerobic lessons........................$1,2004760Operating Supplies 4,330
General operations..........................$1,930
Wristbands (swim tests & inflatables).......$1,200
Deck lounge chairs..........................$1,6504823Non-Office Furniture < $1,000 2,930
Replacement of chemical testing cabinet.......$550
Replacement of training tables and chairs.....$730
Electronic water quality testing device required4827Pool Equipment < $1,000 1,450
for maintaining Health Dept. standards......$1,000
Replacement of telescoping equipment pole.....$450
Pop-up Canopies (2 @ $400)....................$8004899Other Equipment < $1,000 1,300
Under-counter water filter system for guard room
sink..........................................$150
Replacement of whiteboard.....................$350
Division 0203 - Aquatics
159 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Health Department/OSHA required4916Medical Exams 200
Hepatitis B vaccine (1 staff @ $200)
Events, lessons, passes, and information4922Printing300
Dues:4924 Publications & Dues 3,780
San Diego Aquatic Council......................$25
American Red Cross learn-to-swim............$1,000
American Red Cross Materials Fees for
Lifeguard training (offset by revenue)......$1,400
American Red Cross Materials Fees for WSI
Training (offset by revenue)................$1,050
*
Publications:
Red Cross, first aid, and CPR Manuals/CDs.....$300
Uniforms and protective wear per employee4928Uniforms & Laundry 5,170
agreements
1 FT Recreation Supervisor....................$160
1 FT Recreation Coordinator...................$260
3 PT Recreation Leader........................$300
23 PT Instructor/Lifeguard..................$3,725
2 jackets.....................................$120
1 boot allowance..............................$200
Laundry.......................................$400
Rental equipment to support programs4936Rental- Equipment 2,950
and events....................................$350
CO2 tank rental (2 @ $1,300 ea).............$2,600
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.31,920
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 2,250
Cash receipts over/under5720Cash Over/Under 100
Health permit and hazardous materials permit5730Intergovernmental Fees 950
Floating bulkheads to increase lane availability6199Other Equipment 13,000
313,360Subtotal Direct Expenditures
899,520Total Division 0203Expenditures
Revenues
Swim teams and meets100 7472 Rental-Swimming Pool 60,000
Lockers (1,400 @ $.25)100 7473 Rental-Swimming Pool Locker 350
Swim lessons...............................$90,000100 7626 Recreation Programs 97,290
Lifeguard training..........................$4,000
Lifeguard Materials Fees for Lifeguard
Training....................................$1,040
Water Safety Instructor Class...............$1,200
WSI Materials Fees..........................$1,050
Swimming pool attendees100 7628 Swimming Pool Admissions 77,000
Inflatable Rentals and Wristbands100 7697 Swimming Pool-Birthday Rentals 20,000
Annual swim passes and lap cards100 7698 Swimming Pool-Passes 30,000
Private swimming lessons100 7699 Swimming Pool-Private Lessons 8,000
292,640Subtotal Revenue
292,640Total Division 0203Revenues
Division 0203 - Aquatics
160 6/6/18
POWAY CENTER FOR THE PERFORMING ARTS
Community Services Department
Division No: 0204
Division Goals & Objectives
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Total Performances 160 154 151 150 150 150
Total Rehearsals 89 98 113 100 100 100
Total Attendance 60,276 57,908 57,720 57,000 56,000 56,000
Average Attendance per Show 393 376 382 380 373 373
Total Hours Facility Used 1,643 1,647 1,556 1,600 1,600 1,600
Division Operating Budget
Authorized Positions (FTE)7.6 7.9 7.9 7.9 7.9 7.9
Personnel Expenditure 503,333$ 544,874$ 590,432$ 581,260$ 566,884$ 593,000$
Operations & Maintenance 514,399 523,106 543,295 503,410 507,302 447,140
Capital Outlay 84,820 87,390 93,404 84,280 84,280 80,780
Division Total 1,102,552$ 1,155,370$ 1,227,131$ 1,168,950$ 1,158,466$ 1,120,920$
The Poway Center for the Performing Arts Division is responsible for the efficient and effective operation
and maintenance of the Poway Center for the Performing Arts.Division staff partners with Poway OnStage,
the Poway Unified School District,and community-based arts organizations to provide leisure and cultural
activities that entertain, enlighten,and enrich lives.Staff ensures professional technical,box office,and front-
of-house services.The volunteer usher program provides critical operational support.The lobby features
juried rotating art exhibits.
Finalize an updated Joint-Use Agreement with the Poway Unified School District for cost sharing for both use
and capital projects.
Throughout the fiscal year, implement standardized procedures for use of the theatre and the City Council
approved increase in fees for community rental groups.
$-
$200
$400
$600
$800
$1,000
$1,200
$1,400
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
161 6/6/18
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162 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Performing Arts Center-0204
General Fund (100)
Personnel Expense
169,3151110Regular Salaries 179,930163,888 173,345 173,770149,883
215,0291130Part Time Salaries 209,660196,711 208,745 216,490192,858
16,8561140Overtime Salaries 17,60013,656 17,263 17,60012,575
9,1061199Vacation and S/L Adjustment 07,391 0 03,761
180,1251300Employee Benefits 174,070163,229 167,531 185,140144,255
Total Personnel Expense $590,432 $581,260$544,874 $566,884 $593,000$503,333
Operations & Maintenance
831430Professional Develop & Recognition 00 0 00
158,0332110Gas and Electricity 105,000160,769 113,583 68,000155,992
6,2282200Utilities-Other 7,2106,338 6,344 7,3904,880
02750City Water Use 2,7500 3,376 3,9900
2653110Reimbursed Mileage 380346 380 380331
2,8293130Vehicle Maintenance and Operations 2,0902,638 2,090 3,2001,161
2603140Essential Training 1,01065 1,010 1,0100
2,9183310Telephone 3,1003,206 2,988 3,1002,271
6023311Cell Phones & Pagers 600605 600 600475
37,2634114Janitorial Services 38,94033,628 38,105 38,94040,131
4,9234116Landscape Maintenance 10,0107,225 10,010 10,2406,317
166,5104120Other Contractual Services 161,510153,685 154,323 136,710158,455
35,6984302Air Conditioning Repair & Maint.35,66035,806 36,939 36,63035,660
5,0704304Building Repair & Maint.11,23011,040 11,230 11,2307,734
4,1384306Elevator Repair & Maint.8,9906,735 8,990 8,9906,830
6,5884308Equipment Repair & Maint.5,9001,128 5,801 5,9006,274
3384516Small Tools 500321 500 500133
1,8854710Office & Stationery Supplies 2,2002,236 2,200 2,2002,142
3,4014720Janitorial Supplies 4,0803,192 3,436 4,0800
634750Safety Supplies 1,000535 955 1,000176
12,3404760Operating Supplies 14,01012,420 14,010 14,01016,378
16,7224799Other Supplies and Materials 18,69015,540 18,638 18,69011,526
864822CComputer Software < $1,000 240184 240 2400
3,0414899Other Equipment < $1,000 2,0001,997 1,993 3,8000
5,5984904Community Relations 05,424 0 00
2,1334922Printing 2,4002,445 2,400 2,4002,042
2674924Publications & Dues 00 0 00
2,8214928Uniforms & Laundry 3,3901,860 3,390 3,3901,298
6364936Rental- Equipment 790636 636 790750
6,3505108Insurance Premiums-Other 6,6205,687 6,200 6,6206,000
55,7555116Other Fees 51,00047,010 55,326 51,00046,701
515720Cash Over/Under 09 -35 0-3
3975730Intergovernmental Fees 2,110397 1,644 2,110747
Total Operations & Maintenance $543,295 $503,410$523,106 $507,302 $447,140$514,399
163 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Capital Outlay
81,7105520Capital Outlay Rental-Other Equip.73,57081,710 73,570 73,57078,310
5,6805530Capital Outlay Rental-Office 7,2105,680 7,210 7,2106,510
2,5776122BComputer Hardware 00 0 00
3,4376199Other Equipment 3,5000 3,500 00
Total Capital Outlay $93,404 $84,280$87,390 $84,280 $80,780$84,820
$1,227,132Division Total (General Fund)$1,168,950$1,155,371 $1,158,466 $1,120,920$1,102,552
164 6/6/18
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166 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0204 - Performing Arts Center
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 173,770
Per Division Labor Calculation Worksheet1130Part Time Salaries 216,490
Per Division Labor Calculation Worksheet1140Overtime Salaries 17,600
Per Division Labor Calculation Worksheet1300Employee Benefits 185,140
593,000Subtotal Labor
Performing Arts Center2110Gas and Electricity 68,000
Electricity................................$60,000
Gas.........................................$8,000
Fire Alarm and Security System Monitoring...$6,0702200Utilities-Other 7,390
Box Office internet fee.....................$1,320
Charge for City Water Usage2750City Water Use 3,990
Performing Arts Ctr. staff mileage reimbursements3110Reimbursed Mileage 380
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 3,200
CPR/AED/First Aid Training....................$8453140Essential Training 1,010
Food Handler Cards............................$160
Telephone lines3310Telephone3,100
Recreation Supervisor...Allowance ($50/mo)3311 Cell Phones & Pagers 600
Contract cleaning service & window service4114Janitorial Services 38,940
Contract maintenance........................$7,7104116Landscape Maintenance 10,240
Replacements not in contract................$2,530
Annual subsidy to PCPA Foundation for performances4120Other Contractual Services 136,710
by professional artists and entertainers..$128,350
Ungerboeck event management software........$8,160
When 2 Work staff scheduling software.........$200
Contract for AC system and repairs.........$33,0704302Air Conditioning Repair & Maint.36,630
HVAC Bi-Annual BAS..........................$3,560
Electrical..................................$1,6004304Building Repair & Maint.11,230
Plumbing....................................$2,200
Carpentry...................................$1,900
Painting throughout theatre.................$3,900
AMFE Fire Extinguisher service................$500
Fire Service Corp Fire Sprinkler inspection.$1,130
Minor repairs...............................$1,0004306Elevator Repair & Maint.8,990
Passenger elevator/ADA Lift.................$3,115
Orchestra lift..............................$4,170
ADA stair lift................................$700
Monument sign, lighting, sound, and stage equip.4308 Equipment Repair & Maint.5,900
Small tools required for operations4516Small Tools 500
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 2,200
printer toner, files, etc.
Cleaning supplies4720Janitorial Supplies 4,080
First aid supplies and safety equipment.......$5004750Safety Supplies 1,000
Safety harness................................$500
Light bulbs and stage lamps.................$4,5004760Operating Supplies 14,010
Equipment...................................$4,060
Division 0204 - Performing Arts Center
167 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Stage and general purpose...................$3,8004760Operating Supplies 14,010
Volunteer program supplies..................$1,650
Concession inventory/supplies (offset by revenue)4799 Other Supplies and Materials 18,690
Adobe Photoshop Elements 9....................$2404822CComputer Software < $1,000 240
Non-Dimmer for L.E.D. Moving Lights4899Other Equipment < $1,000 3,800
4 @ $500....................................$2,000
Replacement of outdated ticket scanning system:
Ticket scanners (2 @ 600)...................$1,200
iPod Touch for use in scanners (2 @ $300).....$600
Ticket/envelope stock4922Printing2,400
Supply and cleaning service for uniforms and4928Uniforms & Laundry 3,390
protective wear per employee agreements
1 FT Recreation Supervisor....................$160
2 FT Tech Coordinator.........................$700
1 PT Front of House Coordinator...............$260
1 PT Box Office Coordinator...................$260
7 PT Stage Technician.........................$560
8 PT Front of House Assistant.................$480
3 PT Box Office Attendant.....................$180
Floor mats cleaning...........................$790
Rental equipment (Aramark)4936 Rental- Equipment 790
Liquor liability insurance5108Insurance Premiums-Other 6,620
Bank charges for use of credit card machines5116Other Fees 51,000
and ticketing transaction fees
SABO handling charges......................$21,000
Credit card/internet fees..................$30,000
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.73,570
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 7,210
Dept. of Health (concession)..................$5605730Intergovernmental Fees 2,110
State Div Occup Safety/Health (elevator)......$225
State Div Occup Safety/Health (ADA stairlift).$125
Roll-up door/fire curtain test..............$1,200
527,920Subtotal Direct Expenditures
1,120,920Total Division 0204Expenditures
Revenues
Facility rentals - Community/Arts organizations100 7471 Rental 126,000
(approx. 35)
Food and beverage sales100 7476 Concessions Income 52,000
Joint-use/operational cost-sharing agreement with100 7512 PUSD Contribution To Perf. Arts Ct 130,000
Poway Unified School District
Ticket consignment fees100 7622 Ticket Sales 18,000
Staff Services Fees: Technical, Box Office, and100 7623 Staff Services PCPA 140,000
Front of House for PCPA Foundation, Poway Unified
School District, and community/arts organizations
Ticket handling fees100 7632 Ticket Handling Charges PCPA 75,000
541,000Subtotal Revenue
541,000Total Division 0204Revenues
Division 0204 - Performing Arts Center
168 6/6/18
OLD POWAY PARK
Community Services Department
Division No: 0205
Division Goals & Objectives
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Number of City-Hosted Events 7 11 7 9 7 7
Number of Volunteer-Hosted Events 21 22 16 20 15 15
Poway Midland Railroad Ridership 59,860 58,380 48,350 55,300 55,350 55,350
Museum/Nelson House Attendance 13,900 14,000 14,660 14,000 14,310 14,310
Facility Rentals 339 396 331 425 320 320
Division Operating Budget
Authorized Positions (FTE)3.6 4.5 4.9 4.5 4.5 4.5
Personnel Expenditure 232,478$ 267,700$ 297,065$ 311,240$ 311,101$ 349,840$
Operations & Maintenance 174,643 177,875 150,852 169,740 177,407 168,870
Capital Outlay 17,762 11,291 16,669 30,270 122,371 19,570
Division Total 424,883$ 456,866$ 464,586$ 511,250$ 610,879$ 538,280$
Program Budgets Approp Thru March 2018 Added for 2018-19 Total
30,225$ 20,000$ 50,225$
4,000 2,170 6,170$
Total Program Budgets 34,225$ 22,170$ 56,395$
1189 - Veteran's Park Maintenance
11001 - Poway Midland Rd Railroad
The Old Poway Park Division is dedicated to bringing history to life through community group partnerships.
Interpretive tours,and themed programs and events ensure visitors experience Poway's history,and facilitate
celebration and community spirit.Staff administers agreements for operation of the Farmers Market, Poway
Midland Railroad, Hamburger Factory Restaurant, Poway Museum, and the Blacksmith Shop.
In cooperation with Development Services and the Veterans Park Committee, complete a capital project to
honor the POW-MIA in the Poway Veterans Park by November 11, 2018.
Develop operational procedures and guidelines for the Blacksmith Shop and partner with a new volunteer
organization to establish consistent historic demonstrations by June 2019.
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
169 6/6/18
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Old Poway Park-0205
General Fund (100)
Personnel Expense
113,1781110Regular Salaries 115,410100,697 119,175 133,90097,543
80,9191130Part Time Salaries 88,57080,486 89,224 90,33060,530
1,0551140Overtime Salaries 8,2805,962 8,250 8,0007,985
3,8161199Vacation and S/L Adjustment 02,210 0 0-157
98,0971300Employee Benefits 98,98078,345 94,452 117,61066,578
Total Personnel Expense $297,065 $311,240$267,700 $311,101 $349,840$232,478
Operations & Maintenance
6171430Professional Develop & Recognition 00 0 2200
22,5452110Gas and Electricity 19,38024,228 29,979 29,91027,986
11,2992200Utilities-Other 10,85011,527 12,657 10,69010,535
02750City Water Use 5,8900 5,890 6,1900
7572910Hazardous Waste Removal 2,8001,285 2,800 3,5003,458
413110Reimbursed Mileage 500 0 500
2,7903130Vehicle Maintenance and Operations 6,1102,600 6,110 5,5703,871
3853140Essential Training 2,820533 695 460225
1,3193310Telephone 1,3201,156 1,711 1,7201,119
6023311Cell Phones & Pagers 600605 600 600602
70,1184120Other Contractual Services 76,23074,187 75,661 75,91067,505
8824304Building Repair & Maint.1,900598 0 5002,693
1,1314308Equipment Repair & Maint.10,390164 9,591 4,2002,256
04318Radios Repair & Maint.1500 0 00
1,5524514Sign Maintenance Materials 1,5001,333 1,170 1,5001,604
474516Small Tools 15025 179 1500
2,8344710Office & Stationery Supplies 2,8102,884 2,738 2,8101,716
7234720Janitorial Supplies 500480 500 500246
1694750Safety Supplies 250393 137 30095
9,7434760Operating Supplies 10,01010,143 10,785 9,2109,551
6364822AOffice Equipment < $1,000 00 0 00
1,0134823Non-Office Furniture < $1,000 00 0 0946
04826Park Equipment < $1,000 01,423 0 00
04836Telecommunications Equipment < $1 03,824 0 00
6,4724899Other Equipment < $1,000 00 0 2004,984
1,6704904Community Relations 030,465 0 024,817
3,4614922Printing 3,6702,782 2,893 3,4702,515
2,9154928Uniforms & Laundry 3,2802,255 3,193 1,7802,948
6894932Advertising 600205 419 600140
4,9774936Rental- Equipment 6,6504,134 8,058 7,0004,586
1,4665730Intergovernmental Fees 1,830647 1,641 1,830244
Total Operations & Maintenance $150,852 $169,740$177,875 $177,407 $168,870$174,643
Capital Outlay
3,0005510Capital Outlay Rental-Vehicle 3,0003,000 3,000 3,0002,200
171 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
05515Capital Outlay Rental-PMRR Boiler R 12,0200 12,020 12,0200
4,1105520Capital Outlay Rental-Other Equip.2,3704,110 2,370 2,3704,110
1,8005530Capital Outlay Rental-Office 2,1801,800 2,180 2,1801,440
06136Telecommunications Equipment 01,059 0 00
7,7596199Other Equipment 10,7001,323 102,801 010,012
Total Capital Outlay $16,669 $30,270$11,291 $122,371 $19,570$17,762
$464,587Division Total (General Fund)$511,250$456,866 $610,879 $538,280$424,882
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0205 - Old Poway Park
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 133,900
Per Division Labor Calculation Worksheet1130Part Time Salaries 90,330
Per Division Labor Calculation Worksheet1140Overtime Salaries 8,000
Per Division Labor Calculation Worksheet1300Employee Benefits 117,610
349,840Subtotal Labor
Old Poway Park Action Committee...............$2201430Professional Develop & Recognitio 220
Park Facilities and Veterans Park2110Gas and Electricity 29,910
Fire Alarm and Security System Monitoring2200Utilities-Other 10,690
Contract and Cellular Services
Charge for City Water Usage2750City Water Use 6,190
Fees to remove oil/water from Train Barn2910Hazardous Waste Removal 3,500
Old Poway Park staff mileage reimbursements3110Reimbursed Mileage 50
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 5,570
CPR/AED/First Aid Training....................$4603140Essential Training 460
Telephone lines3310Telephone1,720
Recreation Supervisor Allowance ($50/mo.)3311 Cell Phones & Pagers 600
Farmers Market management fee:4120 Other Contractual Services 75,910
(offset by revenue)........................$64,130
Tour program organization percentages:
Poway Midland Railroad Volunteers.............$825
Poway Historical and Memorial Society.........$550
*
Old-fashioned Fourth of July entertainment..$2,700
Rendezvous in Poway entertainment.............$550
Christmas in the Park entertainment.........$4,000
Event security..............................$2,850
"Poway Progress" design, layout, & edit.......$300
Building repair and maintenance4304Building Repair & Maint.500
Equipment repair and maintenance..............$2004308Equipment Repair & Maint.4,200
Reimbursement to Poway-Midland Railroad volunteers
for repair/maintenance of City-owned equipment,
cost-share with Poway-Midland Railroad
volunteers..................................$4,000
Repair of safety, rule, and directional signs4514Sign Maintenance Materials 1,500
Small tools required for operations4516Small Tools 150
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 2,810
printer toner, files, etc.
Cleaning and paper supplies4720Janitorial Supplies 500
First aid supplies, safety equipment, and biokits4750Safety Supplies 300
OPPAC Volunteers..............................$8004760Operating Supplies 9,210
Old-fashioned Fourth of July................$1,400
Christmas in the Park.......................$3,000
Rendezvous in Poway...........................$800
General operations..........................$1,500
Veterans Park supplies........................$200
Division 0205 - Old Poway Park
175 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Veterans Park flag replacement .............$1,1404760Operating Supplies 9,210
Plaza flag replacement .......................$370
Hand-held Radio Replacement...................$2004899Other Equipment < $1,000 200
Park information............................$1,6004922Printing3,470
Old-Fashioned Fourth of July..................$300
Christmas in the Park.........................$350
Rendezvous in Poway...........................$400
"Poway Progress"..............................$820
Uniforms and protective wear per employee4928Uniforms & Laundry 1,780
agreements
1 FT Recreation Supervisor....................$160
1 FT Recreation Coordinator...................$260
4 PT Recreation Leader........................$480
1 PT Park Ranger..............................$300
1 boot allowance..............................$200
Costume dry cleaning..........................$375
Banner updates and replacements4932Advertising600
Rental equipment to support programs and events4936Rental- Equipment 7,000
Costume rental..............................$1,000
Christmas in the Park.......................$6,000
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 3,000
Repayment of loan for boiler replacement5515Capital Outlay Rental-PMRR Boiler 12,020
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.2,370
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 2,180
Farmers Market annual certification and5730Intergovernmental Fees 1,830
inspections...................................$950
Special event health permits..................$580
Annual waste disposal permit..................$300
188,440Subtotal Direct Expenditures
538,280Total Division 0205Expenditures
Revenues
Hamburger Factory lease: 12 months @ $6,864100 7463 Lease Revenue 82,370
Facility and picnic area rentals100 7471 Rental 107,000
Income from programs and events100 7626 Recreation Programs 9,500
Tours.......................................$2,200
Events......................................$7,000
Progress......................................$300
Farmers Market100 7896 Farmer's Market Income 155,000
353,870Subtotal Revenue
Poway-Midland Railroad Volunteers' annual618 7888 Reimbursement Agreement Fees 32,040
contribution toward boiler replacement.....$12,020
(Contribution Year 2 of 15)
City's annual contribution toward
boiler replacement.........................$12,020
Poway-Midland Road Volunteers'
annual maintenance contribution.............$4,000
City's annual maintenance contribution......$4,000
32,040Subtotal Revenue
Division 0205 - Old Poway Park
176 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
385,910Total Division 0205Revenues
Division 0205 - Old Poway Park
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LIBRARY
Community Services Department
Division No: 0206
Division Goals & Objectives
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Patron Count 283,248 269,439 276,187 280,000 284,500 284,500
Circulation 731,205 797,408 863,874 860,000 900,000 900,000
Programs/Attendance 769/29,059 952/33,666 1,138/43,47
6
1,100/50,000 1,200/44,000 1,200/44,000
Internet Sessions 44,544 39,421 29,071 31,000 22,000 22,000
Division Operating Budget
Operations & Maintenance 52,010$ 53,065$ 55,541$ 71,020$ 71,009$ 73,380$
Capital Outlay
Division Total 52,010$ 53,065$ 55,541$ 71,020$ 71,009$ 73,380$
The Library Division is a cost center that ensures the City supports Library building maintenance operations,
custodial service,landscape maintenance,and security.City staff is the liaison to County Library staff,fostering a
strong working relationship and responding to special building maintenance requests, as needed.
Promote positive relations and effective operations by coordinating interaction between County Library staff
and all City departments.
Administer the Library Endowment Fund in accordance with Council policy.
$-
$10
$20
$30
$40
$50
$60
$70
$80
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Library-0206
General Fund (100)
Operations & Maintenance
4,7602200Utilities-Other 4,8604,840 4,855 5,0003,804
02750City Water Use 3,6300 3,630 4,5200
7523310Telephone 700842 700 730757
17,7594114Janitorial Services 20,33012,390 20,330 20,87013,266
7,2314116Landscape Maintenance 11,5009,878 11,500 11,8209,116
15,2534302Air Conditioning Repair & Maint.14,51014,573 14,504 14,95014,504
5,5634304Building Repair & Maint.9,2705,652 9,270 9,2705,129
5104308Equipment Repair & Maint.1,200327 1,200 1,200672
3,6874720Janitorial Supplies 4,7004,562 4,700 4,7004,585
254760Operating Supplies 3200 320 320176
Total Operations & Maintenance $55,541 $71,020$53,065 $71,009 $73,380$52,010
$55,541Division Total (General Fund)$71,020$53,065 $71,009 $73,380$52,010
181 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0206 - Library
Expenditures
Fire Alarm and Security System Monitoring Contract2200Utilities-Other 5,000
Charge for City Water Usage2750City Water Use 4,520
Telephone line for fire/security alarm system3310Telephone730
Contract service...........................$18,5204114Janitorial Services 20,870
Special cleanings...........................$2,350
Contract maintenance.......................$10,8204116Landscape Maintenance 11,820
Replacements not in contract................$1,000
Library bldg A/C, heating repair & maint...$13,3404302Air Conditioning Repair & Maint.14,950
HVAC Bi-Annual BAS..........................$1,610
Fire sprinkler service........................$9304304Building Repair & Maint.9,270
Aquarium maintenance........................$3,600
Pond maintenance............................$1,440
Building maintenance........................$3,000
Fire extinguisher service.....................$300
Fire/security alarm system (camera) repair4308Equipment Repair & Maint.1,200
Cleaning and paper supplies4720Janitorial Supplies 4,700
Flag replacement (6 x $54)4760 Operating Supplies 320
73,380Subtotal Direct Expenditures
73,380Total Division 0206Expenditures
Division 0206 - Library
182 6/6/18
INTERPRETIVE SERVICES
Community Services Department
Division No: 0207
Division Goals & Objectives
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Volunteer Hrs. - Blue Sky & Kumeyaay 3,111 2,855 2,224 2,500 1,725 2,000
Blue Sky:
Public, School, Scout Tours 84 98 84 95 85 85
Public Programs 7 7 4 7 8 8
All Tours and Outreach Participants 1,249 1,436 1,262 1,500 1,200 1,200
Kumeyaay:
School Tours 52 56 60 55 55 55
School Tour Participants 1,649 1,768 1,491 1,450 1,323 1,350
968 337 332 700 308 350
Division Operating Budget
Authorized Positions (FTE)1.0 1.0 1.0 1.5 1.5 1.5
Personnel Expenditure 85,374$ 87,219$ 109,171$ 112,930$ 103,261$ 114,420$
Operations & Maintenance 19,722 16,171 20,756 27,990 25,904 29,550
Capital Outlay 3,120 3,120 3,120 6,830 6,830 4,280
Division Total 108,216$ 106,510$ 133,047$ 147,750$ 135,995$ 148,250$
Public, Scout Tour Participants
The Interpretive Services Division is dedicated to the preservation and protection of the Blue Sky Ecological
Reserve and the Kumeyaay-Ipai Interpretive Center at Pauwai.The goal is to carefully manage these valuable
resources for future generations.Staff provides interpretive cultural and natural resource programs to foster
stewardship,and recreational activities that promote healthier lifestyles.Staff coordinates and partners with a
team of volunteers to create opportunities for the public, schools,and community-based groups to connect with
nature and history.
In collaboration with volunteers, create and implement a new self-guided public tour option for the Blue Sky
Ecological Reserve and the Kumeyaay Ipai Interpretive Center at Pauwai by March 2019.
$-
$50
$100
$150
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Interpretive Services-0207
General Fund (100)
Personnel Expense
51,3591110Regular Salaries 54,66051,556 51,151 52,18051,359
16,3661130Part Time Salaries 17,6900 17,598 18,0400
2851140Overtime Salaries 7309 300 7000
3,9481199Vacation and S/L Adjustment 01,887 0 02,225
37,2121300Employee Benefits 39,85033,767 34,212 43,50031,790
Total Personnel Expense $109,171 $112,930$87,219 $103,261 $114,420$85,374
Operations & Maintenance
871430Professional Develop & Recognition 00 0 4900
9772110Gas and Electricity 8301,021 989 1,3001,151
2,3522200Utilities-Other 2,4702,201 2,468 2,5501,975
02750City Water Use 1,4800 1,480 2,6800
03110Reimbursed Mileage 500 50 500
1,3233130Vehicle Maintenance and Operations 2,7501,238 2,750 1,9003,901
1753140Essential Training 2,380173 2,048 1,890425
1,6173310Telephone 1,7201,672 1,426 2,1301,429
6023311Cell Phones & Pagers 600605 600 600602
5,2864120Other Contractual Services 4,8902,937 4,029 5,1603,782
134514Sign Maintenance Materials 1000 100 10050
3004516Small Tools 300295 300 300268
8744710Office & Stationery Supplies 950728 950 950802
1824750Safety Supplies 200159 200 200130
2,7334760Operating Supplies 3,8601,339 3,860 3,8602,351
04822AOffice Equipment < $1,000 0432 0 00
1,8884922Printing 1,8401,933 1,840 1,8401,538
04924Publications & Dues 900 80 7075
2,2264928Uniforms & Laundry 3,4801,440 2,735 3,4801,179
1214932Advertising 00 0 065
05720Cash Over/Under 00 -1 00
Total Operations & Maintenance $20,756 $27,990$16,171 $25,904 $29,550$19,722
Capital Outlay
2,4005510Capital Outlay Rental-Vehicle 2,4002,400 2,400 2,4002,400
05520Capital Outlay Rental-Other Equip.5300 530 5300
7205530Capital Outlay Rental-Office 900720 900 1,350720
06199Other Equipment 3,0000 3,000 00
Total Capital Outlay $3,120 $6,830$3,120 $6,830 $4,280$3,120
$133,047Division Total (General Fund)$147,750$106,510 $135,995 $148,250$108,217
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0207 - Interpretive Services
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 52,180
Per Division Labor Calculation Worksheet1130Part Time Salaries 18,040
Per Division Labor Calculation Worksheet1140Overtime Salaries 700
Per Division Labor Calculation Worksheet1300Employee Benefits 43,500
114,420Subtotal Labor
Blue Sky Docent Meetings......................$1801430Professional Develop & Recognitio 490
Kumeyaay Docent Meetings......................$150
Blue Sky Docent Training......................$160
Kumeyaay Education Center2110Gas and Electricity 1,300
Fire Alarm and Security System Monitoring2200Utilities-Other 2,550
Contract....................................$2,300
Cellular Service for Security System..........$250
Charge for City Water Usage2750City Water Use 2,680
Interpretive Services staff mileage reimbursements3110Reimbursed Mileage 50
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 1,900
CPR/AED/First Aid...........................$1,8903140Essential Training 1,890
Kumeyaay Education Center3310Telephone2,130
Recreation Coordinator...Allowance ($50/mo.)3311 Cell Phones & Pagers 600
Portable toilets (13 x $366)................$4,7604120Other Contractual Services 5,160
Nature program presentation fees..............$300
Kumeyaay volunteers presentation fees.........$100
Repair of safety, rule, and directional signs4514Sign Maintenance Materials 100
Small tools required for operations4516Small Tools 300
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 950
printer toner, files, etc.
Blue Sky......................................$700
Kumeyaay......................................$250
First aid supplies and safety equipment4750Safety Supplies 200
Nature education programs...................$1,9104760Operating Supplies 3,860
Hoot, Howl-n-Prowl............................$100
Volunteer training supplies...................$200
Kumeyaay school tour supplies...............$1,650
Volunteer training manuals....................$2504922Printing1,840
Blue Sky maps and information.................$350
Hike schedules................................$240
Nature education programs.....................$300
Kumeyaay Education Center information.........$700
Dues:4924 Publications & Dues 70
National Association for Interpretation........$70
Uniforms and protective wear per employee4928Uniforms & Laundry 3,480
agreements
1 FT Recreation Coordinator...Allowance.......$450
1 PT Park Ranger..............................$300
2 Boot allowances.............................$400
Blue Sky Volunteer uniforms.................$1,650
Kumeyaay Volunteer uniforms...................$680
Division 0207 - Interpretive Services
187 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 2,400
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.530
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 1,350
33,830Subtotal Direct Expenditures
148,250Total Division 0207Expenditures
Revenues
Income from programs and events100 7626 Recreation Programs 9,880
Nature education program......................$600
Hoot, Howl-n-Prowl program..................$1,300
Blue Sky school program.....................$2,482
Kumeyaay school programs....................$5,500
9,880Subtotal Revenue
9,880Total Division 0207Revenues
Division 0207 - Interpretive Services
188 6/6/18
COMMUNITY PARK
Community Services Department
Division No: 0208
Division Goals & Objectives
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
24 31 23 23 23 23
1,930 1,971 2,330 1,950 2,268 2,268
528 498 457 490 470 470
Contract Class and Camp Participants 4,268 4,564 4,367 4,400 4,674 4,674
457 460 400 430 448 450
Division Operating Budget
Authorized Positions (FTE)5.8 5.8 5.9 5.8 5.8 6.1
Personnel Expenditure 293,184$ 327,811$ 355,644$ 389,260$ 387,194$ 412,100$
Operations & Maintenance 451,855 506,567 503,789 432,950 541,249 508,810
Capital Outlay 21,310 57,667 25,149 20,960 19,588 18,260
Division Total 766,349$ 892,045$ 884,582$ 843,170$ 948,031$ 939,170$
Contract Classes and Camps
Facility Rentals
The Community Park Division is dedicated to providing classes,programs,and services that bring the Poway
community together, and expand recreational opportunities for people of all ages.Staff develops and hosts
events and activities that promote health and wellness, and are accessible to families at all income levels.Staff
coordinates with the Poway Senior Center and local nonprofit groups to provide programming reflective of the
community's needs and interests.
In collaboration with the Development Services Department,participate in the development of design
documents for the Cafagna Community Center.Identify operational adjustments and implement all program
and use relocation logistics.
In relation to the Cafagna Community Center, continue collaborative-partnership and intergenerational
programming discussions with the Poway Valley Senior Center Corporation.
Youth and Teen Programs
Youth and Teen Program Participants
$-
$200
$400
$600
$800
$1,000
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Community Park-0208
General Fund (100)
Personnel Expense
144,2731110Regular Salaries 163,030126,063 152,105 161,38097,598
103,3461130Part Time Salaries 98,200113,835 111,676 112,410119,648
7,5731140Overtime Salaries 12,5908,599 11,126 11,6508,451
2,9561199Vacation and S/L Adjustment 01,677 2,399 05,069
97,4951300Employee Benefits 115,44077,638 109,888 126,66062,419
Total Personnel Expense $355,644 $389,260$327,811 $387,194 $412,100$293,184
Operations & Maintenance
122,0492110Gas and Electricity 83,780123,677 158,637 136,690125,315
8,4332200Utilities-Other 8,4508,420 8,915 8,7006,600
183110Reimbursed Mileage 5015 50 500
5,3783130Vehicle Maintenance and Operations 5,6305,018 5,630 5,2804,447
1493140Essential Training 390144 390 3900
6643310Telephone 550698 753 750529
4643311Cell Phones & Pagers 600605 600 600602
286,6054118Leisure Services 249,000296,168 284,650 273,000248,321
27,9154120Other Contractual Services 29,82026,638 29,750 29,82028,108
9354304Building Repair & Maint.500395 499 400833
1,3874308Equipment Repair & Maint.500509 300 400105
4224514Sign Maintenance Materials 800809 800 800787
1494516Small Tools 150148 144 150175
1,7574710Office & Stationery Supplies 1,8001,753 1,800 1,8001,913
7964720Janitorial Supplies 800544 800 800587
1584750Safety Supplies 150154 150 150285
24,1584760Operating Supplies 28,30020,852 27,325 28,30019,689
04822AOffice Equipment < $1,000 01,584 0 01,000
4,3394826Park Equipment < $1,000 00 0 00
04899Other Equipment < $1,000 5000 356 00
1,6584922Printing 1,6501,448 1,650 1,650926
2,7774924Publications & Dues 3,5002,478 2,895 3,0002,921
1,6004928Uniforms & Laundry 2,0302,684 2,030 2,0302,725
1,5004932Advertising 1,7001,568 1,700 1,7501,247
10,4794936Rental- Equipment 12,30010,262 11,425 12,3004,740
Total Operations & Maintenance $503,789 $432,950$506,567 $541,249 $508,810$451,855
Capital Outlay
6,5005510Capital Outlay Rental-Vehicle 6,8006,500 6,800 6,8005,750
14,1205520Capital Outlay Rental-Other Equip.8,91014,120 8,910 9,21014,120
1,4405530Capital Outlay Rental-Office 2,2501,440 2,250 2,2501,440
06126Park Equipment 035,607 0 00
3,0896199Other Equipment 3,0000 1,628 00
Total Capital Outlay $25,149 $20,960$57,667 $19,588 $18,260$21,310
191 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
$884,582Division Total (General Fund)$843,170$892,046 $948,031 $939,170$766,350
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0208 - Community Park
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 161,380
Per Division Labor Calculation Worksheet1130Part Time Salaries 112,410
Per Division Labor Calculation Worksheet1140Overtime Salaries 11,650
Per Division Labor Calculation Worksheet1300Employee Benefits 126,660
412,100Subtotal Labor
Community Park and Senior Center..........$120,2362110Gas and Electricity 136,690
Skate Park.................................$16,454
Fire Alarm and Security System Monitoring Contract2200Utilities-Other 8,700
Community Park staff mileage reimbursements3110Reimbursed Mileage 50
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 5,280
CPR/AED/First Aid.............................$3903140Essential Training 390
Community Park3310Telephone750
Recreation Supervisor...Allowance ($50/mo.)3311 Cell Phones & Pagers 600
Independent contract instructor classes4118Leisure Services 273,000
(60-70% of account 7625 Revenue)
Winter Festival snow.......................$19,0004120Other Contractual Services 29,820
Winter Festival security......................$900
Youth/Teen Activities.......................$3,570
Movie in the Park Series....................$2,150
Winter Festival Photo Booth.................$1,500
Adobe Creative Cloud..........................$600
Sr. Ctr. Dishwasher Contract ($146 x 12)....$1,750
Contract water service for events.............$350
Building repair and maintenance4304Building Repair & Maint.400
Equipment repair and maintenance4308Equipment Repair & Maint.400
Repair of safety, rule, and directional signs4514Sign Maintenance Materials 800
Small tools required for operations4516Small Tools 150
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 1,800
printer toner, files, etc.
Cleaning and paper supplies4720Janitorial Supplies 800
First aid supplies and safety equipment4750Safety Supplies 150
Operating supplies..........................$4,0004760Operating Supplies 28,300
Youth activities............................$4,100
Teen activities.............................$4,500
Teen excursion (offset by revenue)..........$8,500
Winter Festival event.......................$4,000
Teen Volunteer Program shirts.................$500
Movie in the Park Series......................$200
Teen Volunteer Fundraiser supplies
(off-set by revenue)........................$2,000
Teen Volunteer Program activities.............$500
Recreation programs...........................$6004922Printing1,650
Winter Festival...............................$700
Movie in the Park Series......................$350
Royalty fee for Movie in the Park Series4924Publications & Dues 3,000
Division 0208 - Community Park
195 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Uniforms and protective wear per4928Uniforms & Laundry 2,030
employee agreements
1 FT Recreation Supervisor....................$160
2 FT Recreation Coordinators..................$520
6 PT Recreation Leaders.......................$750
9 jackets.....................................$600
Contractual Programs..........................$7004932Advertising1,750
Winter Festival Banners.......................$700
Movie in the Park Banner......................$350
Rental equipment for Winter Festival4936Rental- Equipment 12,300
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 6,800
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.9,210
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 2,250
527,070Subtotal Direct Expenditures
939,170Total Division 0208Expenditures
Revenues
Facility and picnic area rentals100 7471 Rental 70,000
Fees for contract classes and programs100 7625 Leisure Contracts 430,000
(60-70% of revenue paid to instructors
- account 4118)
Winter Festival Vendor Booths...............$3,000100 7626 Recreation Programs 19,560
Kids Night Out..............................$4,975
Teen Excursions and Programs................$6,985
Teen Volunteer Fundraiser...................$4,600
Recreation Programs Non-Resident Fees100 7626A Rec Prog-Non-Resident Fee 28,100
2,282 Participants @ $10 ea................$22,820
264 Participants @ $20 ea...................$5,280
547,660Subtotal Revenue
547,660Total Division 0208Revenues
Division 0208 - Community Park
196 6/6/18
Development Services Department
Development Services
Director
Org: 0300
Traffic
Engineering
Org: 0307
Land Development
Engineering
Org: 0305
Planning
Org: 0301
Building and Safety
Inspection
Org: 0303
Housing
Org: 0309
Capital Projects
Engineering
Org: 0304
Engineering
Inspection
Org: 0306
Stormwater
Management
Org: 0308
EngineeringPlanning
Successor Agency
Administration
Org: 0310
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
FY 2018-19
Total FT: 25 / PT: 0.5
Total Exp. $5,815,890
FT: 6
Exp: $810,650
FT: 7 / PT: 0.5
Exp: $1,225,000
FT: 0
Exp: $1,120,330
FT: 0
Exp: $10,000
FT: 0
Exp: $158,100
FT: 4
Exp: $917,930
FT: 5
Exp: $654,070
FT: 3
Exp: $343,620
FT: 0
Exp: $213,710
FT: 0
Exp: $362,480
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DIRECTOR OF DEVELOPMENT SERVICES
Development Services Department
Division No: 0300
Division Goals & Objectives
»
»
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
Authorized Positions (FTE)6.5 6.5 6.5 6.0 6.0 6.0
Personnel Expenditure 712,616$ 743,007$ 730,868$ 743,540$ 677,734$ 760,660$
Operations & Maintenance 33,472 39,504 44,984 51,270 53,364 45,470
Capital Outlay 4,350 3,600 3,600 4,520 4,520 4,520
Division Total 750,438$ 786,111$ 779,452$ 799,330$ 735,618$ 810,650$
Program Budgets Total
$118,703 $15,571 $134,274
1,102,938 16,000 1,118,938
Total Program Budgets $1,221,641 $31,571 $1,253,212
5110 – North County Winter
Shelter
5961 – Home Share &
Community Connections
Approp. Thru March 2018 Added for 2018-19
The Office of the Director is responsible for the overall administration of the department. The Director is
responsible for managing the operation of the department and ensuring that all department goals are achieved in
an efficient manner.
Work with the City Manager's Office to implement the Town Center Development Project.
Complete updates to the Municipal Code.
Oversee final design of a new Community Center building.
Oversee City Capital Improvement Program.
Begin a limited implementation of eTRAKiT to offer online permit and research.
Oversee purchase of open space in accordance with the Habitat Acquisition Strategy.
Division Operating Budget
$600
$620
$640
$660
$680
$700
$720
$740
$760
$780
$800
$820
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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200 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Development Services Director-0300
General Fund (100)
Personnel Expense
450,1401110Regular Salaries 494,060457,048 455,480 497,990432,212
18,4151130Part Time Salaries 015,492 2,713 022,290
01140Overtime Salaries 022 95 00
4,0641199Vacation and S/L Adjustment 01,166 0 0-2,290
4,4701199EExecutive Leave Cash-out 05,628 0 06,379
253,7781300Employee Benefits 249,480263,652 219,446 262,670254,025
Total Personnel Expense $730,868 $743,540$743,007 $677,734 $760,660$712,616
Operations & Maintenance
5,1541430Professional Develop & Recognition 6,5302,127 8,613 3,7400
1123110Reimbursed Mileage 200112 400 40088
3,6003110BMileage Allowance 3,6003,600 3,600 3,6003,600
03140Essential Training 2,5001,578 2,095 00
9043311Cell Phones & Pagers 900907 1,177 1,700904
283320Postage 0218 0 00
12,0664120Other Contractual Services 11,1008,034 11,599 9,6609,282
1,1724308Equipment Repair & Maint.1,5001,116 1,500 1,5001,063
04320Roadways Repair & Maint.0522 0 00
1,3124710Office & Stationery Supplies 2,0002,134 2,000 2,0001,996
04760Operating Supplies 40086 400 400354
04822CComputer Software < $1,000 0257 0 00
1524922Printing 18069 180 18035
854924Publications & Dues 560150 0 490366
20,4005730Intergovernmental Fees 21,80018,594 21,800 21,80015,784
Total Operations & Maintenance $44,984 $51,270$39,504 $53,364 $45,470$33,472
Capital Outlay
3,6005530Capital Outlay Rental-Office 4,5203,600 4,520 4,5204,350
Total Capital Outlay $3,600 $4,520$3,600 $4,520 $4,520$4,350
$779,452Division Total (General Fund)$799,330$786,110 $735,618 $810,650$750,438
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0300 - Development Services Director
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 497,990
Per Division Labor Calculation Worksheet1300Employee Benefits 262,670
760,660Subtotal Labor
Staff Recognition.............................$2801430Professional Develop & Recognitio 3,740
*****
Muni Mgmt. Assoc. of So CA (MMASC) Conf.......$898
Location: Indian Wells, October 17-19, 2018
Attending: Sr. Management Analyst
Registration:..............................$400
Hotel: $200/day for 1 day..................$200
Meals: Per diem up to $64/day: 2 days......$128
Ground Travel/Mileage:.....................$120
Parking.....................................$50
*****
San Diego Housing Fed. (SDHF) Annual Conf.....$833
Location: San Diego, October 3-4, 2018
Attending: Director & Sr. Management Analyst
Registration: 2 @ $350.....................$700
Parking/Misc: $20/day for 2 days............$80
Mileage: 96 miles @ $.545 cents per mile....$53
*****
American Planning Assoc (APA) State Conf......$625
Location: San Diego, October 7-10, 2018
Attending: Director
Registration:..............................$545
Parking: $20/day for 4 days.................$80
*****
Professional Writing/Records Mgmt.............$500
Location: TBD
Attending: Sr. Admin. Asst.
*****
Affordable Housing Real Estate Training.......$600
Location: TBD
Attending: Sr. Management Analyst
Development Services staff mileage reimbursements3110Reimbursed Mileage 400
Director ($300/mo.)3110B Mileage Allowance 3,600
Director Allowance ($75/mo)...................$9003311Cell Phones & Pagers 1,700
Sr Management Analyst Allowance ($50/mo)......$600
Director...Phone Replacement..................$200
TRAKiT permit tracking software maint.......$9,6604120Other Contractual Services 9,660
Division share of plotter maint. contract w/03064308Equipment Repair & Maint.1,500
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 2,000
printer toner, files, etc.
Operating supplies4760Operating Supplies 400
Large public notices, business cards,4922 Printing 180
miscellaneous copying
Dues:4924 Publications & Dues 490
Municipal Management Association of So. CA
Sr. Management & Mgmt Analyst 2 @ $85.........$170
*****
Publications:
Division 0300 - Development Services Director
203 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Equalized tax assessor roll...................$1704924Publications & Dues 490
Professional publications and books...........$150
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 4,520
LAFCO district share & misc. filing fees5730Intergovernmental Fees 21,800
49,990Subtotal Direct Expenditures
810,650Total Division 0300Expenditures
Revenues
FY 18-19 Community Development Block Grant Rev241 7579L FY18-19 CDBG Grant Fnd 241 150,900
ADA Pub Fac Imp FY 18.....................$102,637
Homeshare..................................$16,000
North County Bridge Housing................$15,571
2-1-1 San Diego............................$16,688
150,900Subtotal Revenue
150,900Total Division 0300Revenues
Division 0300 - Development Services Director
204 6/6/18
PLANNING
Development Services Department
Division No: 0301
Division Goals & Objectives
»
»
»
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
Development Review Applications 51 49 74 74 40 40
Conditional Use Permit Applications 22 11 22 26 23 24
Sign Permit Applications 121 94 121 92 114 100
Variance Applications 7 6 7 6 2 4
Temporary Use Permit Applications 60 49 60 52 38 40
Vegetation Abatements 135 106 135 161 165 150
Code Cases 634 623 634 762 660 650
Division Operating Budget
Authorized Positions (FTE)7.0 7.0 7.0 7.5 7.5 7.5
Personnel Expenditure 890,220$ 847,674$ 897,869$ 928,580$ 920,307$ 1,019,570$
Operations & Maintenance 150,440 118,285 138,444 188,250 202,934 189,060
Capital Outlay 9,340 9,340 9,340 15,810 15,810 16,370
Division Total 1,050,000$ 975,299$ 1,045,653$ 1,132,640$ 1,139,051$ 1,225,000$
Division Activity Statistics
Facilitate final design of a new Community Center building.
Follow adopted code compliance procedures and work with property owners to gain compliance.
The Planning Division assists the development community and homeowners with processing land use applications
and ensuring compliance with zoning and conditions of approval through plan reviews and field inspections.It is
the City’s goal to process all land use applications in a timely manner.Code Compliance is conducted within the
Planning Division and enforces City regulations on signs,graffiti,businesses,noise, housing,vegetation
management, Stormwater pollution, vehicle abatement, and other topics.
Provide accurate information to the public in a timely manner.
Facilitate entitlements for City owned property and Housing Authority owned properties in the Town Center.
Pursue purchase of open space in accordance with the Habitat Acquisition Strategy.
Complete zoning amendments to the Poway Municipal Code.
Apply Affordable Housing Overlay Zones to sites identified in the Housing Element.
$-
$500
$1,000
$1,500
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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206 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Planning-0301
General Fund (100)
Personnel Expense
555,4911110Regular Salaries 593,150523,622 595,252 627,430557,090
01130Part Time Salaries 18,0000 9,298 18,36011,572
7671140Overtime Salaries 9601,661 0 1,0000
17,0481199Vacation and S/L Adjustment 014,434 0 07,113
1,7931199EExecutive Leave Cash-out 03,133 0 03,202
322,7691300Employee Benefits 316,470304,823 315,757 372,780311,243
Total Personnel Expense $897,869 $928,580$847,674 $920,307 $1,019,570$890,220
Operations & Maintenance
01430Professional Develop & Recognition 55054 550 1,6600
9,0401799Other Professional Fees 11,0009,520 11,000 11,0007,293
5252200Utilities-Other 9400 940 9400
6243110Reimbursed Mileage 500734 500 500595
1,9203110BMileage Allowance 1,9201,198 1,846 1,9201,920
11,1583130Vehicle Maintenance and Operations 8,51010,436 8,510 9,1907,099
03140Essential Training 3704 0 024
8743311Cell Phones & Pagers 1,400379 1,400 1,200602
833320Postage 00 0 0280
53,3874120Other Contractual Services 56,94063,206 73,640 57,14052,855
04308Equipment Repair & Maint.6000 0 6000
1084318Radios Repair & Maint.00 0 00
844516Small Tools 00 0 00
2,9464710Office & Stationery Supplies 2,4001,995 2,400 2,5001,969
2144750Safety Supplies 09 30 014
7154760Operating Supplies 250122 250 250181
04822AOffice Equipment < $1,000 00 404 00
04822CComputer Software < $1,000 260618 0 2600
04828Photographic Equipment < $1,000 0216 0 00
55,3554918Nuisance Abatement 100,00028,452 100,000 100,00076,265
3254922Printing 750567 750 500191
5804924Publications & Dues 6600 0 700450
4224928Uniforms & Laundry 700655 700 700324
04932Advertising 5000 0 00
05730Intergovernmental Fees 026 0 0313
845731Act Dty Mil/Veteran Exempt SB1186 094 14 065
Total Operations & Maintenance $138,444 $188,250$118,285 $202,934 $189,060$150,440
Capital Outlay
6,1005510Capital Outlay Rental-Vehicle 9,4006,100 9,400 9,4005,100
3,2405530Capital Outlay Rental-Office 6,4103,240 6,410 6,9704,240
Total Capital Outlay $9,340 $15,810$9,340 $15,810 $16,370$9,340
207 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
$1,045,653Division Total (General Fund)$1,132,640$975,298 $1,139,051 $1,225,000$1,050,000
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0301 - Planning
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 627,430
Per Division Labor Calculation Worksheet1130Part Time Salaries 18,360
Per Division Labor Calculation Worksheet1140Overtime Salaries 1,000
Per Division Labor Calculation Worksheet1300Employee Benefits 372,780
1,019,570Subtotal Labor
Local Area Meetings:1430 Professional Develop & Recognitio 1,660
American Planning Association (APA)
(12 x $25)....................................$300
*****
American Planning Assoc. State Conf.........$1,355
Location: San Diego, October 7-10, 2018
Attending: City Planner & Associate Planner
Registration: 2 @ $545...................$1,090
Parking: $20/day for 4 days x2.............$160
Mileage: 192 miles @ .545 cents per mile...$105
Landscape Architect Services for plan checks1799Other Professional Fees 11,000
(100% offsetting revenue in account 7731)
Field/Mobile Broadband Data for Code Enforcement2200Utilities-Other 940
(2 @ $39/mo.)
Planning staff mileage reimbursements3110Reimbursed Mileage 500
City Planner ($160/mo.)3110B Mileage Allowance 1,920
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 9,190
City Planner Allowance ($50/mo.)..............$6003311Cell Phones & Pagers 1,200
Code Compliance Allowance ($50/mo.)...........$600
Contract for alarm tracking -4120 Other Contractual Services 57,140
security permits and false alarm penalties:
partial pass-through, calculated as 40% of all
monies received in account 7752............$24,000
*****
Dead animal removal contract...............$25,440
*****
Contract Services for expanded public
noticing of development projects............$7,500
*****
Interpretation services for admin. hearings...$200
Repairs to division printers4308Equipment Repair & Maint.600
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 2,500
printer toner, files, etc.
Operating supplies4760Operating Supplies 250
City Planner: Microsoft Project 365 (1 @ $260/yr)4822C Computer Software < $1,000 260
Wildfire defensible space program: abatements on4918Nuisance Abatement 100,000
City property..............................$35,000
*****
Annual weed abatement: offsetting revenue in
account 7760 from weed abatement charges
on homeowners' property taxes..............$50,000
*****
Encampments, nuisance cleanup, and
Division 0301 - Planning
211 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
enforcement costs..........................$15,0004918Nuisance Abatement 100,000
General office documents......................$3004922Printing500
Weed abatement mailers, false alarm cards warning
and other door hangers........................$200
Dues:4924 Publications & Dues 700
American Planning Association (City Planner)
Uniforms for two Code Compliance Officers4928Uniforms & Laundry 700
Safety Shoes 2 x $170 ea......................$340
Shirts 2 x 5 @ $30 ea.........................$300
Jackets 2 x $75 ea............................$150
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 9,400
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 6,970
205,430Subtotal Direct Expenditures
1,225,000Total Division 0301Expenditures
Revenues
Revenue from flat-fee projects based on analysis100 7731 Planning Fees 131,000
of the current economy and trends:
Planning permit fees......................$120,000
Landscape plan check fees..................$11,000
(100% landscape plan check revenue is paid
to contractor-see account 1799)
Purchase of documents and maps100 7733 Misc. Planning Fees 300
Personnel charges for projects under deposit100 7745 Planning Staff Time Reimb.3,500
accounts
Registration fees for alarm systems and false100 7752 Alarm Registrations & Penalties 60,000
alarm fees: 40% is passed through to contractor
through account 4120
Payment for weed abatement performed by the City's100 7760 Weed/Nuisance Abatement 15,000
contractor on private property; collected via
property taxes for prior fiscal years
209,800Subtotal Revenue
Fees to builders of residential dwellings as their251 7741 Developer Contribution-In Lieu Fee 42,500
contribution to building/acquiring affordable
housing. Fee based on size of unit and zoning.
Estimate based on:
7 single-family dwellings @ $500 each.......$3,500
78 multi-family units @ $500 each..........$39,000
42,500Subtotal Revenue
Fee collected from developers to mitigate loss of252 7743 Habitat Mitigation Comp. In-Lieu 17,000
habitat when loss exceeds allowable limits.
Based on current fee schedule and the payment
for 1 acre of mitigation
17,000Subtotal Revenue
Americans with Disabilities Act Access Fees283 7217 SB 1186 Disabled Access Law Fee 1,050
collected per SB 1186
1,050Subtotal Revenue
270,350Total Division 0301Revenues
Division 0301 - Planning
212 6/6/18
BUILDING AND SAFETY INSPECTION
Development Services Department
Division No: 0303
Division Goals & Objectives
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
Plan Checks 862 1,069 862 1,028 824 850
Building Permits 2,072 2,649 2,072 1,973 2,825 2,400
Inspections 8,709 9,089 8,709 7,271 8,489 7,900
Division Operating Budget
Operations & Maintenance 849,857$ 1,060,273$ 913,137$ 939,990$ 1,024,809$ 1,117,630$
Capital Outlay 2,410 1,800 1,800 2,700 2,700 2,700
Division Total 852,267$ 1,062,073$ 914,937$ 942,690$ 1,027,509$ 1,120,330$
Division Activity Statistics
The Building and Safety Inspection Division provides assistance and information on construction code requirements
to developers and residents through telephone/counter contacts,plan check review, and structural,electrical,
plumbing,and mechanical inspections.The City's Building and Safety Inspection services are provided through a
contract with the EsGil Corporation.
Provide accurate information and plan check and inspection services to developers and residents.
Monitor and implement changes in laws, codes, and techniques that affect the building industry.
Maintain and update the database record of all stored plans.
Meet turn-around times for plan check services.
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Build & Safety Inspect-0303
General Fund (100)
Operations & Maintenance
811,8741706Building Inspection Fees 837,890876,791 921,679 1,015,030712,066
98,5821707Building Inspect Fees-Other 100,000181,110 100,000 100,000135,953
6934710Office & Stationery Supplies 700458 1,573 700415
2804922Printing 9001,674 1,057 1,4001,183
1,6704924Publications & Dues 500240 500 500240
385116Other Fees 00 0 00
Total Operations & Maintenance $913,137 $939,990$1,060,273 $1,024,809 $1,117,630$849,857
Capital Outlay
1,8005530Capital Outlay Rental-Office 2,7001,800 2,700 2,7002,410
Total Capital Outlay $1,800 $2,700$1,800 $2,700 $2,700$2,410
$914,937Division Total (General Fund)$942,690$1,062,073 $1,027,509 $1,120,330$852,267
215 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0303 - Build & Safety Inspect
Expenditures
75% of the total revenue collected in account 77341706Building Inspection Fees 1,015,030
is paid to Esgil per contract.
Fee paid to Esgil for photovoltaic permits and1707Building Inspect Fees-Other 100,000
inspections. 100% off-setting revenue in
account 7740
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 700
printer toner, files, etc.
Office forms4922Printing1,400
Dues:4924 Publications & Dues 500
International Conference of Building Officials,
and International Association of Plumbing and
Mechanical Officials
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 2,700
1,120,330Subtotal Direct Expenditures
1,120,330Total Division 0303Expenditures
Revenues
Building permit and inspection fees. 75% of this100 7734 Building Inspection Fees 1,353,370
revenue is paid to Esgil per contract through
account 1706.
Revenue for photovoltaic permits/inspections. This100 7740 Inspection-Other 100,000
is a pass-through account, and 100% of collected
revenue is paid to Esgil per contract through
account 1707.
1,453,370Subtotal Revenue
1,453,370Total Division 0303Revenues
Division 0303 - Build & Safety Inspect
216 6/6/18
CAPITAL PROJECTS ENGINEERING
Development Services Department
Division No: 0304
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
Projects in Design 20 31 20 31 26 30
Projects Under Construction 8 14 8 21 25 29
Division Operating Budget
Authorized Positions (FTE)2.0 2.0 2.0 4.0 4.0 4.0
Personnel Expenditure*358,173$ 465,543$ 615,244$ 797,160$ 731,557$ 860,340$
Operations & Maintenance 6,816 8,611 15,139 17,320 47,913 50,460
Capital Outlay 1,140 1,140 1,140 4,530 4,530 7,130
Division Total 366,129$ 475,294$ 631,523$ 819,010$ 784,000$ 917,930$
*Includes allocated cost of shared positions
The Capital Projects Engineering Division develops the short and long term Capital Improvment Projects
Program.Staff oversee design, construction administration,and inspection services for capital improvement
projects.This Division also performs special studies and provides engineering support for projects in other
departments such as Community Services and Public Works.
Complete Capital Improvement Projects (CIP)in accordance with the approved CIP program; including the
design and construction of the Buehler and Boulder Mountain (1&2)Reservoir rehabilitation projects; Water
Treatment Plant rehabilitation projects;Espola Road Safety Improvement projects;Annual Corrugated Metal
Pipe (CMP) Repair Project; Fire Station 3 Photovoltaic project; and the Martincoit Road Sewer Upsize project.
Continue to provide residents with well-maintained safe streets through the implementation of our street
maintenance program, including the annual slurry seal, pavement overlay,and street striping projects.
Continue the multi-year prioritized maintenance and replacement programs to address aging and deteriorated
storm drains, swere pipes and manholes, and water valves.
Division Activity Statistics
Division Goals & Objectives
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Capital Imprv Proj Engin-0304
General Fund (100)
Personnel Expense
273,1211110Regular Salaries 394,180173,372 376,116 402,030144,427
203,0991197Labor Expense Redistribution 221,470189,677 187,459 245,950125,820
1,8501199Vacation and S/L Adjustment 07,565 0 03,501
3,8881199EExecutive Leave Cash-out 01,385 0 02,534
133,2871300Employee Benefits 181,51093,544 167,982 212,36081,890
Total Personnel Expense $615,244 $797,160$465,543 $731,557 $860,340$358,173
Operations & Maintenance
2191430Professional Develop & Recognition 1,400390 1,400 1,4000
3,0001726Special Studies 00 0 00
01799Other Professional Fees 00 33,260 33,2500
4562200Utilities-Other 0456 0 0456
5833110Reimbursed Mileage 950102 950 950106
2,3953130Vehicle Maintenance and Operations 4,8002,370 4,800 4,5400
1433311Cell Phones & Pagers 72018 420 800233
4,5994120Other Contractual Services 4,6004,723 4,732 4,8504,721
1,4074308Equipment Repair & Maint.1,7000 0 1,7000
1,0024710Office & Stationery Supplies 1,100551 1,100 1,500898
04750Safety Supplies 00 6 00
04760Operating Supplies 2500 250 250236
04822CComputer Software < $1,000 00 0 3500
3664922Printing 3000 300 30069
5384924Publications & Dues 00 95 2300
1734928Uniforms & Laundry 6000 600 34097
2594932Advertising 9000 0 00
Total Operations & Maintenance $15,139 $17,320$8,611 $47,913 $50,460$6,816
Capital Outlay
05510Capital Outlay Rental-Vehicle 00 0 2,9000
1,1405530Capital Outlay Rental-Office 4,5301,140 4,530 4,2301,140
Total Capital Outlay $1,140 $4,530$1,140 $4,530 $7,130$1,140
$631,523Division Total (General Fund)$819,010$475,294 $784,000 $917,930$366,129
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0304 - Capital Imprv Proj Engin
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 402,030
Redistribution of labor expenditure for accurate1197Labor Expense Redistribution 245,950
allocation of costs
Per Division Labor Calculation Worksheet1300Employee Benefits 212,360
860,340Subtotal Labor
Local area meetings: American Public Works Assoc.1430 Professional Develop & Recognitio 1,400
(APWA) (8 @ $25)..............................$200
******
Public Works Project Mgmt. Boot Camp........$1,200
Location: San Diego
Attending: Special Projects Engineer
Construction Inspection Services1799Other Professional Fees 33,250
CIP Engineering staff mileage reimbursements3110Reimbursed Mileage 950
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 4,540
Sr. Civil Engineer Allowance ($50/mo.)........$6003311Cell Phones & Pagers 800
Sr. Civil Engineer Phone Repl.................$200
Annual AutoCAD subscriptions................$3,2504120Other Contractual Services 4,850
*****
Pavement management system support..........$1,600
Maintenance and repair of one plotter4308Equipment Repair & Maint.1,700
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 1,500
printer toners, files, etc.
Operating supplies4760Operating Supplies 250
Adope Pro license for Assoc. Eng.4822C Computer Software < $1,000 350
Notices, business cards, and other items not4922Printing300
charged to projects
Dues:4924 Publications & Dues 230
Professional Engineer Certification...........$230
Senior and Associate Engineer (2 @ $115)
Safety shoes for two Engineers @ $170 each4928Uniforms & Laundry 340
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 2,900
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 4,230
57,590Subtotal Direct Expenditures
917,930Total Division 0304Expenditures
Division 0304 - Capital Imprv Proj Engin
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LAND DEVELOPMENT ENGINEERING
Development Services Department
Division No: 0305
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
Grading Permit Applications 13 17 13 14 7 13
Improvement Plan Applications 10 9 10 6 6 6
Other Engineering Reviews 57 59 57 54 93 65
Right-of-Way Permit Applications 273 272 273 268 346 300
Division Operating Budget
Authorized Positions (FTE)4.0 4.0 4.0 5.0 5.0 5.0
Personnel Expenditure*393,015$ 494,583$ 503,025$ 610,680$ 605,399$ 596,890$
Operations & Maintenance 83,363 34,636 42,543 52,300 48,637 53,370
Capital Outlay 3,700 3,580 23,940 3,510 10,870 3,810
Division Total 480,078$ 532,799$ 569,508$ 666,490$ 664,906$ 654,070$
*Portion of costs allocated for shared positions
The Land Development Engineering Division assists the private development community and homeowners with
processing grading permits,improvement plans,and addressing other engineering matters in a timely manner
while ensuring compliance with City standards and specific conditions of approval.
Division Activity Statistics
Division Goals & Objectives
Provide accurate information to the public in a timely manner.
Complete initial reviews of all grading and improvement plans within six weeks of submittal.
Undertake website enhancements and develop updated checklists to improve public understanding and
awareness of land development engineering requirements.
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
223 6/6/18
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Land Development Engineering-0305
General Fund (100)
Personnel Expense
414,2941110Regular Salaries 508,690401,494 500,867 490,990324,231
-104,3921197Labor Expense Redistribution -128,860-101,812 -109,704 -140,260-83,570
-6,7251199Vacation and S/L Adjustment 09,640 0 03,215
4,0481199EExecutive Leave Cash-out 05,305 0 06,053
195,8011300Employee Benefits 230,850179,956 214,236 246,160143,087
Total Personnel Expense $503,025 $610,680$494,583 $605,399 $596,890$393,015
Operations & Maintenance
3411430Professional Develop & Recognition 1,670165 1,670 1,6700
01799Other Professional Fees 02,576 0 068,514
2133110Reimbursed Mileage 860560 860 860247
1,9203110BMileage Allowance 1,9201,920 1,920 1,9201,920
403140Essential Training 0205 0 00
9153311Cell Phones & Pagers 1,4001,209 900 1,2001,532
04120Other Contractual Services 3,000653 0 5,0003,146
37,0904122Plan Check/ Map Processing Service 40,00024,598 40,329 40,0006,300
1,0194710Office & Stationery Supplies 900667 900 900436
04760Operating Supplies 2500 0 25084
04822CComputer Software < $1,000 260618 0 00
1864922Printing 300281 300 30069
8194924Publications & Dues 1,1401,163 865 930798
04928Uniforms & Laundry 6000 600 340287
05730Intergovernmental Fees 020 293 032
Total Operations & Maintenance $42,543 $52,300$34,636 $48,637 $53,370$83,363
Capital Outlay
3,5805530Capital Outlay Rental-Office 3,5103,580 3,510 3,8103,700
20,3606122CComputer Software 00 7,360 00
Total Capital Outlay $23,940 $3,510$3,580 $10,870 $3,810$3,700
$569,508Division Total (General Fund)$666,490$532,798 $664,906 $654,070$480,079
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226 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0305 - Land Development Engineering
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 490,990
Redistribution of labor expenditure for accurate1197Labor Expense Redistribution -140,260
allocation of costs
Per Division Labor Calculation Worksheet1300Employee Benefits 246,160
596,890Subtotal Labor
Local area meetings:1430 Professional Develop & Recognitio 1,670
San Diego Section APWA........................$200
Floodplain Management Association..............$90
City Engineers Meetings........................$80
*****
Subdivision Map Act Training..................$500
Location: San Diego
Attending: Associate Engineer
*****
Storm Water Program Training..................$800
Location: Southern California
Attending: Senior Engineer (Land Development)
Land Dev. Engineering staff mileage reimbursements3110Reimbursed Mileage 860
City Engineer ($160/mo.)3110B Mileage Allowance 1,920
City Engineer Allowance ($50/mo.).............$6003311Cell Phones & Pagers 1,200
Sr. Civil Engineer Allowance ($50/mo.)........$600
Easement research and surveys...............$3,0004120Other Contractual Services 5,000
Scanning of documents, maps and plans.......$2,000
To cover cost of soil and compaction reports,4122 Plan Check/ Map Processing Service 40,000
water analysis, etc., by contract engineering
firms. Off-setting revenue in the form of fixed
fees from applicants is received in accounts
7612 and 7735
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 900
printer toner, files, etc.
Operating supplies4760Operating Supplies 250
Office documents4922Printing300
Professional Engineer License (1 @ $115)......$1154924Publications & Dues 930
American Public Works Assoc. (City Engineer)..$130
*****
Floodplain Management Assoc....................$65
Certified Floodplain Manager Certification....$100
Assoc. of State Floodplain Managers (2@160)...$320
*****
Subdivision Map Act Update....................$200
Safety shoes for 2 Engineers @ $170 each4928Uniforms & Laundry 340
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 3,810
57,180Subtotal Direct Expenditures
654,070Total Division 0305Expenditures
Revenues
300 Right-of-Way permits @ $136 each100 7234 Construction Permits-Excavation 40,800
Division 0305 - Land Development Engineering
227 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
2 grading permits @ $528 each...............$1,056100 7235 Construction Permits-Grading 4,220
12 grading permits @ $264 each..............$3,168
2 commercial lot, 2 medium project, and 10 single-100 7612 Water System Analysis Fees 18,000
family homes. Associated expenditures in acct 4122
Revenue generated by plan check flat fees for100 7735 Plan Check Revenue 30,000
soils and compaction reports, water systems
analysis, grading and improvement plans, maps,
boundary adjustments, vacations, and easement
dedications. Associated expenditures in acct 4122
Sales of plans, specs, photocopies, and100 7736 Misc. Engineering Fees 6,000
moving permits
Reimbursement of personnel charges for projects100 7738 Engineering Staff Time Reimb.50,000
under deposit accounts
149,020Subtotal Revenue
51,000 sq. ft. commercial.................$169,677222 7713 Traffic Mitigation Fees 204,330
25,000 sq. ft. light industrial............$34,650
204,330Subtotal Revenue
90 residential units @ $1,260 (avg).......$113,400232 7712 Drainage Fees 124,230
Estimated 3 Poway Business Park projects with
7 net acres and Poway Rd Mixed Use.........$10,829
124,230Subtotal Revenue
Impact fee for apparatus replacement:258 7716 Fire Apparatus Impact Fees 13,930
12 Single Family Res. Units @ $122 ea.......$1,464
51,000 sq. ft. commercial...................$3,960
25,000 sq. ft. light industrial.............$1,018
78 Multi-Family Res Units @ $96 ea..........$7,488
13,930Subtotal Revenue
12 Single Family Res Units @ $4,562 ea.....$54,744411 7630 Parkland Dedication Fees 335,080
78 Multi-Family Res Units @ $3,594 ea.....$280,332
335,080Subtotal Revenue
15 one-inch water meters @ $270 ea510 7669 Water Meter Installations 4,050
4,050Subtotal Revenue
15 one-inch water meters @ $5,448 ea511 7667 Water Service Connection Fees 81,720
81,720Subtotal Revenue
Sewer cleanout inspection fee: 20 @ $25/lateral520 7685 Inspection 500
500Subtotal Revenue
90 residential projects @ $6,153 (avg)....$553,770521 7683 Sewer Service Connection Fees 632,230
51,000 sq. ft. commercial..................$74,409
25,000 sq. ft. light industrial.............$4,054
632,230Subtotal Revenue
1,545,090Total Division 0305Revenues
Division 0305 - Land Development Engineering
228 6/6/18
ENGINEERING INSPECTION
Development Services Department
Division No: 0306
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
Grading Projects Inspected 30 29 30 31 35 35
MDRAs Inspected 31 29 31 35 48 48
Capital Improvement Projects Inspected 11 16 11 25 30 30
Right-of-Way Permits Inspected 259 258 259 254 320 328
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 3.0 3.0 3.0 3.0
Personnel Expenditure*165,512$ 192,583$ 214,494$ 212,320$ 221,670$ 234,340$
Operations & Maintenance 109,230 43,915 23,241 29,220 95,048 91,770
Capital Outlay 11,820 12,220 12,220 18,200 18,200 17,510
Division Total 286,562$ 248,718$ 249,955$ 259,740$ 334,918$ 343,620$
*Portion of costs allocated for shared positions
The Engineering Inspection Division is responsible for ensuring that all public and private construction projects
comply with the City-approved plans and specifications and meet State requirements to prevent stormwater
pollution.
Respond to inspection needs and requests on public and private projects.
Oversee right-of-way permits according to established procedures from review of plans to final project
inspection.
Train all Engineering Inspectors annually on National Pollutant Discharge Elimination System (NPDES)
requirements and other technical inspection issues.
Division Activity Statistics
Division Goals & Objectives
$-
$50
$100
$150
$200
$250
$300
$350
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Engineering Inspection-0306
General Fund (100)
Personnel Expense
215,7531110Regular Salaries 223,110200,792 229,774 239,630160,705
201112Shift Differential 00 0 00
5,2251140Overtime Salaries 5,1203,490 5,032 5,6901,425
-132,7801197Labor Expense Redistribution -135,560-121,062 -135,560 -152,440-95,881
3,3551199Vacation and S/L Adjustment 0-92 0 010,502
122,9201300Employee Benefits 119,650109,455 122,424 141,46088,761
Total Personnel Expense $214,494 $212,320$192,583 $221,670 $234,340$165,512
Operations & Maintenance
01430Professional Develop & Recognition 1,8100 1,810 2,3300
01799Other Professional Fees 021,894 61,780 61,75084,846
1,3682200Utilities-Other 1,4101,368 1,222 1,3701,490
15,9153130Vehicle Maintenance and Operations 16,95014,857 16,950 17,54017,592
03140Essential Training 500555 0 5000
2,0073311Cell Phones & Pagers 2,2001,814 1,869 2,0002,119
04120Other Contractual Services 00 8,000 00
1,1724308Equipment Repair & Maint.1,5001,116 1,230 1,3001,063
04318Radios Repair & Maint.5000 174 5000
04516Small Tools 1,00076 285 1,0000
1,3724710Office & Stationery Supplies 1,000714 1,000 1,000436
774750Safety Supplies 170141 72 170192
124760Operating Supplies 50040 5 500134
914922Printing 100150 0 100168
3084924Publications & Dues 4500 0 4500
9204928Uniforms & Laundry 1,1301,189 651 1,2601,189
Total Operations & Maintenance $23,241 $29,220$43,915 $95,048 $91,770$109,230
Capital Outlay
9,1005510Capital Outlay Rental-Vehicle 14,6009,100 14,600 14,6008,700
3,1205530Capital Outlay Rental-Office 3,6003,120 3,600 2,9103,120
Total Capital Outlay $12,220 $18,200$12,220 $18,200 $17,510$11,820
$249,955Division Total (General Fund)$259,740$248,718 $334,918 $343,620$286,562
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0306 - Engineering Inspection
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 239,630
Per Division Labor Calculation Worksheet1140Overtime Salaries 5,690
Redistribution of labor expenditure for accurate1197Labor Expense Redistribution -152,440
allocation of costs
Per Division Labor Calculation Worksheet1300Employee Benefits 141,460
234,340Subtotal Labor
Local area meetings: San Diego Section APWA....$801430Professional Develop & Recognitio 2,330
*****
Qualified Storm Water Pollution Plan Practitioner
(QSP) Training..............................$1,575
Location: San Diego
Attending: 1 Ld.Eng. Inspector, 2 Eng. Inspectors
******
Maintenance Superintendents Association (MSA)
Classes.......................................$675
Location: San Diego
Attending: Lead Eng. Inspector & 2 Eng. Inpectors
Construction Inspection Services1799Other Professional Fees 61,750
Field/Mobile Broadband Data (3 @ $38/month)2200 Utilities-Other 1,370
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 17,540
American Concrete Institute Certification for3140Essential Training 500
one Engineering Inspector
Lead Inspector........Allowance ($50/mo.).....$6003311Cell Phones & Pagers 2,000
Eng. Insp. (2)...Allowance ($50/mo. x 2)....$1,200
Lead Insp.(1)...Phone Replacement.............$200
Division shares maintenance of plotter with4308Equipment Repair & Maint.1,300
0300 division
Maintenance for one radio4318Radios Repair & Maint.500
Engineering tools required for field work4516Small Tools 1,000
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 1,000
printer toner, files, etc.
Safety vests and other needed safety supplies4750Safety Supplies 170
Operating supplies4760Operating Supplies 500
Stop work notices and other inspection forms4922Printing100
Publications4924Publications & Dues 450
Uniforms for three Inspectors:4928 Uniforms & Laundry 1,260
Safety Shoes 3 x $170 ea......................$510
Hats 3 x 2 @ $12 ea............................$72
Shirts 3 x 5 @ $30 ea.........................$450
Jackets 3 x $75 ea............................$225
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 14,600
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 2,910
109,280Subtotal Direct Expenditures
343,620Total Division 0306Expenditures
Division 0306 - Engineering Inspection
233 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Revenues
Revenue generated from inspection of projects100 7737 Inspection 98,700
charged a flat fee
Reimbursement of personnel charges for projects100 7738 Engineering Staff Time Reimb.74,800
under deposit accounts
173,500Subtotal Revenue
173,500Total Division 0306Revenues
Division 0306 - Engineering Inspection
234 6/6/18
TRAFFIC ENGINEERING
Development Services Department
Division No: 0307
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
Traffic Counts 25 25 25 5 2 55
Traffic Safety Committee Items 4 3 4 4 3 3
Resident Traffic Requests 75 100 75 150 147 150
Division Operating Budget
Authorized Positions (FTE)- - -
Personnel Expenditure*53,631$ 33,197$ 34,073$ 42,950$ 36,568$ 46,750$
Operations & Maintenance 84,483 91,143 198,155 145,790 144,250 162,740
Capital Outlay 1,860 4,760 4,760 7,120 1,950 4,220
Division Total 139,974$ 129,100$ 236,988$ 195,860$ 182,768$ 213,710$
Added for 2015-17 Total
1188 - Motorist Aid Services $0 $175,344
$0 $175,344$175,344
The Traffic Engineering Division is responsible for resolving the City’s traffic engineering and transportation
planning issues.Staff oversees the operation and maintenance of the City’s computerized traffic signal system
and reviews all work area traffic control designs and traffic impact reports for land development projects.Most
traffic engineering work is done by a consultant.
Collect traffic data for SANDAG and review its Congestion Management Program.
Respond to all inquiries regarding traffic related issues.
Review development projects according to established timelines.
Maintain traffic signal timing and adjust as necessary.
$175,344
Division Goals & Objectives
Division Activity Statistics
Approp. Through May 2015Program Budgets
Total Program Budgets
$-
$50
$100
$150
$200
$250
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
235 6/6/18
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236 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Traffic Engineering-0307
General Fund (100)
Personnel Expense
34,0731197Labor Expense Redistribution 42,95033,197 36,568 46,75053,631
Total Personnel Expense $34,073 $42,950$33,197 $36,568 $46,750$53,631
Operations & Maintenance
168,0821714DTraffic Engineering 144,00091,143 144,000 160,80084,483
30,0001726Special Studies 00 0 00
04308Equipment Repair & Maint.4900 0 4900
04516Small Tools 2300 0 2300
734710Office & Stationery Supplies 2500 250 4000
04750Safety Supplies 1300 0 1300
04760Operating Supplies 2000 0 2000
04922Printing 3500 0 3500
04924Publications & Dues 1400 0 1400
Total Operations & Maintenance $198,155 $145,790$91,143 $144,250 $162,740$84,483
Capital Outlay
2,9005510Capital Outlay Rental-Vehicle 2,9002,900 0 00
1,8605530Capital Outlay Rental-Office 1,9501,860 1,950 1,9501,860
06122CComputer Software 2,2700 0 2,2700
Total Capital Outlay $4,760 $7,120$4,760 $1,950 $4,220$1,860
$236,988Division Total (General Fund)$195,860$129,100 $182,768 $213,710$139,974
237 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0307 - Traffic Engineering
Expenditures
Redistribution of labor expenditure for accurate1197Labor Expense Redistribution 46,750
allocation of costs
46,750Subtotal Labor
Traffic Engineering Consulting costs......$160,0001714DTraffic Engineering 160,800
Performance Monitoring System (20 @ $40)......$800
Repair costs for printer, traffic counters, and4308Equipment Repair & Maint.490
other equipment
Small tools required for field work4516Small Tools 230
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 400
printer toner, files, etc.
First-aid kit, vest, hard hat, gloves, and other4750Safety Supplies 130
safety-related items
Operating supplies4760Operating Supplies 200
Public notices and reports4922Printing350
Publications:4924 Publications & Dues 140
Professional/technical books
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 1,950
Update of Synchro traffic modeling software for6122CComputer Software 2,270
traffic analysis
166,960Subtotal Direct Expenditures
213,710Total Division 0307Expenditures
Revenues
Staff time for reviewing plan submittals on100 7738 Engineering Staff Time Reimb.1,600
projects with deposit accounts
1,600Subtotal Revenue
90 residential projects @ $2,483 ea226 7723 Traffic Mitigation Fees - RAS 223,470
223,470Subtotal Revenue
225,070Total Division 0307Revenues
Division 0307 - Traffic Engineering
238 6/6/18
STORMWATER MANAGEMENT
Development Services Department
Division No: 0308
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
Municipal inspections 30 30 30 30 30 30
Educational materials distributed 200 720 200 1,950 1,750 2,050
Dry weather sites monitored 50 46 50 46 46 46
Division Operating Budget
Authorized Positions (FTE)
Personnel Expenditure
Operations & Maintenance 191,568 128,662 492,487 343,720 419,770 362,480
Capital Outlay
Division Total 191,568$ 128,662$ 492,487$ 343,720$ 419,770$ 362,480$
The Stormwater Management Division is responsible for preserving, protecting,and improving the waters of the
U.S.within the City boundaries.Staff maintains compliance with the National Pollutant Discharge Elimination
System Permit by reducing or preventing the discharge of pollutants to the storm drain system and performing
required inspections, monitoring and annual reporting. Most inspection, monitoring and reporting work is
completed by a consultant.
Division Activity Statistics
Update the City's Best Management Practices (BMP)Design Manual to reflect stormwater permit clarifications
and revisions developed by the Copermittees.
Update the City's Jurisdictional Runoff Management Plan to create more efficiencies in tracking and inspections.
Complete state-mandated reporting within required timelines.
Inspect industrial/commercial/municipal facilities, construction sites,treatment best management practices, and
other items to remain in compliance with the stormwater permit.
Division Goals & Objectives
$-
$50
$100
$150
$200
$250
$300
$350
$400
$450
$500
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
239 6/6/18
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240 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Storm Water Program-0308
General Fund (100)
Operations & Maintenance
01702DLitigation- Outside Attorney 00 538 00
470,0404120Other Contractual Services 316,870117,133 393,771 337,630176,882
04710Office & Stationery Supplies 20081 0 200120
04904Community Relations 5000 0 5000
04924Publications & Dues 1500 0 1500
22,4475730Intergovernmental Fees 26,00011,448 25,461 24,00014,566
Total Operations & Maintenance $492,487 $343,720$128,662 $419,770 $362,480$191,568
$492,487Division Total (General Fund)$343,720$128,662 $419,770 $362,480$191,568
241 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0308 - Storm Water Program
Expenditures
Dry weather monitoring.....................$50,7904120Other Contractual Services 337,630
*****
Technical assistance with industrial/commercial
inspection program.........................$44,210
*****
Stormwater Pollution Plans Implementation for
Municipal Handling Yard....................$17,500
*****
Preparation of Jurisdictional Runoff Mgmt. Plan
Annual Report..............................$23,000
*****
National Pollutant Discharge Elimination System
County Co-permitee regional shared cost....$15,398
*****
Los Penasquitos Water Quality Improvement Plan
Shared Cost...............................$156,073
*****
San Dieguito Water Quality Improvement Plan
Shared Cost................................$30,659
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 200
printer toner, files, etc.
Educational items for community outreach4904Community Relations 500
Publications:4924 Publications & Dues 150
Stormwater related publications
Stormwater Permit Fee for Materials Yard....$2,0005730Intergovernmental Fees 24,000
*****
Regional Water Quality Control Board Fee...$22,000
362,480Subtotal Direct Expenditures
362,480Total Division 0308Expenditures
Division 0308 - Storm Water Program
242 6/6/18
HOUSING AUTHORITY & PROGRAMS
Division No: 0309
Division Goals & Objectives
»
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Actual Actual Actual Adopted Estimated Adopted
Authorized Positions (FTE)
Personnel Expenditure
Operations & Maintenance 37,352 82,222 20,930 40,800 17,507 158,100
Capital Outlay
Division Total 37,352$ 82,222$ 20,930$ 40,800$ 17,507$ 158,100$
Division Operating Budget
Administer SHOP and BEGIN loan programs including monitoring of existing program loans and reissuance
of loans related to participating household resales.
Facilitate the completion of the Oak Knoll affordable housing site.
Development Services Department
The Housing Authority and Programs Division supports the Poway Housing Authority.Staff work to provide
the community with a variety of housing options, including high quality, multi-family and single-family homes
affordable to low-and moderate-income households.This Division manages existing affordable housing
developments,assets and facilities with care and attention to resident and community needs.Additionally,staff
works with non-profit housing developers to build new quality affordable housing developments for the
community.
Monitor each of Poway's affordable housing developments to ensure continued compliance with regulatory
agreements.
Coordinate with County of San Diego to disseminate fair housing information.
Work with non-profit developers to implement Exclusive Negotiating Rights Agreements and negotiate the
terms of Disposition and Development Agreements for future affordable housing developments.
$-
$20
$40
$60
$80
$100
$120
$140
$160
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
243 6/6/18
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244 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Housing Authority & Programs-0309
(All Agency)
Operations & Maintenance
14,8081702BFees- Outside Attorney 10,0005,060 2,475 30,0004,218
01702CLitigation- Attorney 5,0000 0 5,0000
2191702DLitigation- Outside Attorney 069,307 0 021,353
4,9001704Auditing Fees 8,4004,700 2,000 5,7004,500
4081799Other Professional Fees 10,0003,154 10,932 110,0007,281
803320Postage 00 0 00
1954120Other Contractual Services 7,4000 2,100 7,4000
3215730Intergovernmental Fees 00 0 00
Total Operations & Maintenance $20,930 $40,800$82,222 $17,507 $158,100$37,352
$20,930Division Total (General Fund)$40,800$82,222 $17,507 $158,100$37,352
245 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0309 - Housing Auth/Hsng Prog
Expenditures
Outside legal services related to affordable1702BFees- Outside Attorney 10,000
housing
Outside legal services related to affordable1702CLitigation- Attorney 5,000
housing
Other as needed contractual services4120Other Contractual Services 5,400
20,400Subtotal Direct Expenditures
Legal services related to AH projects1702BFees- Outside Attorney 20,000
Annual independent audit of Housing Authority1704Auditing Fees 5,700
Required annual rent and income calculation1799Other Professional Fees 110,000
services for affordable housing developments,
SHOP resale calculations, property appraisals &
condition title reports, etc...............$10,000
EIR for Big Stone Lodge property..........$100,000
Miscellaneous maintenance required for vacant4120Other Contractual Services 2,000
affordable housing properties
137,700Subtotal Direct Expenditures
158,100Total Division 0309Expenditures
Revenues
Orange Gardens Municipal Services Fee: 52 units @100 7610 Municipal Services Fee 38,120
$733 each annually
Housing Authority Administrative Allowance100 7619 Successor Agency Administrative Re 0
The Department of Finance has denied the allowance
of $150,000 so no budgeted revenue amount is
currently included.
38,120Subtotal Revenue
Lease revenue from Oak Knoll property......$61,633416 7463 Lease Revenue 61,640
Affordable Housing annual ground lease
payments: (7 @ $1/yr)...........................$7
Residual receipt payments from AH developments416 7888 Reimbursement Agreement Fees 40,000
101,640Subtotal Revenue
139,760Total Division 0309Revenues
Division 0309 - Housing Auth/Hsng Prog
246 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Successor Agency Admin-0310
(All Agency)
Operations & Maintenance
9,1511702BFees- Outside Attorney 10,00018,432 10,000 10,00026,609
01702DLitigation- Outside Attorney 04,389 0 025,366
11,9151799Other Professional Fees 00 0 00
04120Other Contractual Services 10,00096,196 1,121 01,375
04304Building Repair & Maint.3,0000 1,575 00
Total Operations & Maintenance $21,066 $23,000$119,017 $12,696 $10,000$53,350
$21,066Division Total (General Fund)$23,000$119,017 $12,696 $10,000$53,350
247 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0310 - Suc Agency Admn Exp
Expenditures
Outside legal services related to Successor Agency1702BFees- Outside Attorney 10,000
10,000Subtotal Direct Expenditures
10,000Total Division 0310Expenditures
Division 0310 - Suc Agency Admn Exp
248 6/6/18
Public Works Department
Director of Public Works
Org: 0400
Facilities
Maintenance
Org: 0419
Parks, Trails and
Landscape Maint.
Org: 0418
Water Supply,
Treatment & Storage
Org: 0402
Water Transmission
and Distribution
Org: 0404
Wastewater Disposal
and Contract Admin.
Org: 0403
Streets
Maintenance
Org: 0411
Stormwater and Flood
Control
Org: 0412
Vehicle and Equipment
Maintenance
Org: 0413
Special Districts and
Contract Services
Org: 0420
Wastewater Collection
Maintenance
Org: 0405
Reclaimed Water
Supply and Storage
Org: 0406
Maintenance
Operations
Org: 0410
FT = Full Time Equivalent
PT = Part Time as Full Time Equivalent
FT: 4
Exp: $587,460
FT: 5 / PT: 0.5
Exp: $831,280
Total FT: 78 / PT: 4.4
Total Exp. $42,145,500
FT: 13 / PT: 2
Exp: $2,699,210
FT: 4
Exp: $1,369,610
FT: 1
Exp: $2,670,730
FT: 3
Exp: $1,055,610
FT: 9 / PT: 1.9
Exp: $4,337,180
FT: 6
Exp: $1,090,340
FT: 0
Exp: $4,534,170
FT: 7
Exp: $1,180,630
FT: 7
Exp: $18,221,690
FT: 9
Exp: $1,458,380
FT: 1
Exp: $742,880
Utility Systems
Operations & Maintenance
Org: 0401
FT: 9
Exp: $1,366,330
FY 2018-19
249 6/6/18
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250 6/6/18
DIRECTOR OF PUBLIC WORKS
Public Works Department
Division No: 0400
Division Goals & Objectives
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
5,400 7,116 19,067 14,000 18,427 18,747
390 373 354 380 379 367
5.20 5.20 5.60 5.40 5.50 5.50
Division Operating Budget
Authorized Positions (FTE)5.0 7.0 7.0 4.0 4.0 4.0
Personnel Expenditure 697,061$ 779,652$ 867,295$ 508,610$ 482,370$ 522,510$
Operations & Maintenance 27,203 39,522 44,327 46,020 50,302 49,570
Capital Outlay 10,630 9,980 9,980 14,230 14,230 15,380
Division Total 734,894$ 829,154$ 921,602$ 568,860$ 546,902$ 587,460$
Disposal Rate lbs./person/day
(8.6 or less= 50% diversion or more)
Work Orders
Online Service Requests
The Office of the Director oversees and coordinates 13 functional areas to ensure reliable operation and
maintenance of public infrastructure to protect public health and safety. The Department is responsible for
compliance with State and Federal regulations for water treatment, water distribution, wastewater, reclaimed
water, stormwater, flood control, solid waste, household hazardous waste, and fleet operations. Additional
functions include maintenance of streets, medians, sidewalks and signage; parks, trails and open space; urban
forestry; traffic signals and street lights; public facilities; and administration of special districts. The Director's
Office ensures Department preparedness for emergency events, including wildfires, earthquakes, and severe
weather.
Ensure all operations meet or exceed regulatory requirements.
Meet or exceed the state mandated solid waste diversion rate.
Ensure timely, effective response to service requests.
Maintain compliance with Cal-OSHA regulations through execution of written programs and plans.
$‐
$200
$400
$600
$800
$1,000
Actual
2014‐15
Actual
2015‐16
Actual
2016‐17
Adopted
2017‐18
Estimated
2017‐18
Adopted
2018‐19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
251 6/6/18
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252 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Public Works Director-0400
General Fund (100)
Personnel Expense
621,3351110Regular Salaries 355,660515,162 344,830 358,350418,716
01130Part Time Salaries 021,378 0 035,975
4091140Overtime Salaries 210394 100 3000
7,8021199Vacation and S/L Adjustment 014,962 0 022,612
5,0691199EExecutive Leave Cash-out 07,086 0 01,358
232,6801300Employee Benefits 152,740220,671 137,440 163,860218,400
Total Personnel Expense $867,295 $508,610$779,652 $482,370 $522,510$697,061
Operations & Maintenance
9,4041430Professional Develop & Recognition 6,2505,456 6,251 6,2700
01510Temporary Services 00 5,339 00
17,0472110Gas and Electricity 14,30016,411 19,643 20,63015,168
3,3172200Utilities-Other 5,0002,613 2,978 3,0602,339
02750City Water Use 4,4400 3,750 4,3700
5103110Reimbursed Mileage 1,050793 1,050 1,050617
5,4563110BMileage Allowance 5,5205,520 3,600 3,6004,191
03140Essential Training 50052 500 0417
8603310Telephone 700703 526 700756
1,0903311Cell Phones & Pagers 2,2001,409 800 6001,073
283320Postage 10044 100 1000
5474120Other Contractual Services 1,1001,378 1,100 3000
04308Equipment Repair & Maint.300525 300 3000
2314318Radios Repair & Maint.2300 230 1800
2,1194710Office & Stationery Supplies 2,2001,343 2,200 2,2001,706
244750Safety Supplies 041 5 00
7284760Operating Supplies 200559 200 5,160-232
694799Other Supplies and Materials 1000 100 10088
1,5474822AOffice Equipment < $1,000 0421 0 00
04822CComputer Software < $1,000 01,237 0 00
1044922Printing 10035 100 100332
1,2484924Publications & Dues 1,230930 1,230 750709
04928Uniforms & Laundry 40052 200 040
04932Advertising 1000 100 1000
Total Operations & Maintenance $44,327 $46,020$39,522 $50,302 $49,570$27,203
Capital Outlay
3005520Capital Outlay Rental-Other Equip.0300 0 0300
9,6805530Capital Outlay Rental-Office 14,2309,680 14,230 15,38010,330
Total Capital Outlay $9,980 $14,230$9,980 $14,230 $15,380$10,630
$921,602Division Total (General Fund)$568,860$829,154 $546,902 $587,460$734,894
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254 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0400 - Public Works Director
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 358,350
Per Division Labor Calculation Worksheet1140Overtime Salaries 300
Per Division Labor Calculation Worksheet1300Employee Benefits 163,860
522,510Subtotal Labor
Director, Water Utilities Council interagency1430Professional Develop & Recognitio 6,270
mtngs./regulatory seminars 3 @ $40 ea.........$120
*
Director American Public Works Assoc. mtngs
8 @ $16 ea....................................$128
*
Department webinar training...................$500
*
Annual Dept. Safety Recognition Lunch.......$3,000
*
League of California Cities
City Manager's Meeting........................$719
Location: San Diego, April 3-5, 2019
Attendee: Public Works Director
Registration: $575
Meals: Per diem: $144
*
Muni Mgmt. Assoc. of So CA (MMASC) Conf.......$898
Location: Indian Wells, October 17-19, 2018
Attendee: Sr. Management Analyst
Registration:..............................$400
Hotel: $200/day for 1 day..................$200
Meals: Per diem up to $64/day: 2 days......$128
Ground Travel/Mileage:.....................$120
Parking.....................................$50
*
Software or Professional Development
Training 2 Admin Staff @ $200 ea..............$400
*
Training for Sr. Admin Assistant &
Sr. Managment Analyst.........................$500
Public Works Administration Building2110Gas and Electricity 20,630
Fire Alarm and Security System Monitoring Contract2200Utilities-Other 3,060
Public Works Administration Building:
Monitoring Contract.........................$2,600
Mobile Broadband Data $38/month...............$456
Charge for City Water Usage2750City Water Use 4,370
Public Works staff mileage reimbursements3110Reimbursed Mileage 1,050
Director ($300/month)3110B Mileage Allowance 3,600
Data lines at Material Handling Yard trailer for3310Telephone700
fire alarms and security alarm
Director...Allowance ($50/month)3311 Cell Phones & Pagers 600
Miscellaneous postage/shipping3320Postage100
Online Safety Training Management.............$2024120Other Contractual Services 300
Online Safety Data Sheets Management..........$102
Maintenance of Division small printers4308Equipment Repair & Maint.300
Division 0400 - Public Works Director
255 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
2 radios @ $90/ea4318Radios Repair & Maint.180
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 2,200
printer toner, files, etc. and admin shared
supplies
Coffee Service..............................$4,9604760Operating Supplies 5,160
Operating supplies............................$200
Community outreach, environmental, Arbor Day4799Other Supplies and Materials 100
Miscellaneous printing4922Printing100
Dues:4924 Publications & Dues 750
American Public Works Assoc (Director)........$200
Costco.........................................$60
Municipal Management Association of Southern
California (Sr. Management Analyst)............$85
Publications:
Cal-OSHA Reporter Newsletter..................$400
Public notices, solid waste and recycle ads4932Advertising100
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 15,380
64,950Subtotal Direct Expenditures
587,460Total Division 0400Expenditures
Revenues
EDCO Franchise Fee (10%) of service receipts100 7773 Solid Waste Franchise Fee 804,340
estimated at..............................$730,000
EDCO Recycle Fee (10%) of recyclable sales
estimated at...............................$72,000
Other estimated at..........................$2,340
Regional Solid Waste Association (RSWA)100 7891 Miscellaneous 28,000
estimated Environmental Enhancement Fund
Distribution.
832,340Subtotal Revenue
Estimated CA Department of Conservation Division245 7527 Beverage Container Grants 12,000
of Recycling payment to City through County
12,000Subtotal Revenue
Regional Solid Waste Association (RSWA) tonnage250 7522 Solid Waste Reduct. (Tonnage Grant 23,000
grant to Poway
AB 939 pass-through for HHW/e-waste disposal.250 7534 HHW AB 939 Revenue 198,240
Estimated quarterly payments thru EDCO of $49,560
Regional Solid Waste Association (RSWA) for HHW250 7891 Miscellaneous 1,000
home pickups for disabled or elderly, as needed
222,240Subtotal Revenue
Grant cycle OPP8257 7525 Oil Recycling 13,670
13,670Subtotal Revenue
1,080,250Total Division 0400Revenues
Division 0400 - Public Works Director
256 6/6/18
UTILITY SYSTEMS OPERATIONS AND MAINTENANCE
Public Works Department
Division No: 0401
Division Goals & Objectives
»
»
»Integrate assets into Cartegraph operations work management system.
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
10.66 9.03 7.28 7.90 10.80 10.50
2.73 2.53 2.68 2.68 2.74 2.71
85,229 83,132 83,676 83,558 83,856 84,036
Division Operating Budget
Authorized Positions (FTE)11.0 12.0 12.0 13.0 13.0 9.0
Personnel Expenditure 1,197,078$ 1,165,536$ 1,038,631$ 1,457,590$ 1,307,646$ 1,193,290$
Operations & Maintenance 102,675 196,182 161,628 161,430 160,363 132,360
Capital Outlay 46,024 55,039 52,643 69,870 69,870 40,680
Division Total 1,345,777$ 1,416,757$ 1,252,902$ 1,688,890$ 1,537,879$ 1,366,330$
Water Meters Read
This Division plans work and directs activities to ensure delivery of water to residents and businesses and
transportation of wastewater to the City of San Diego's wastewater treatment system for production of reclaimed water
or discharge through the Point Loma Treatment Plant. Raw water purchased from the San Diego County Water
Authority is piped to Poway's Water Treatment Plant, which delivers an average flow of 10 million gallons per day of
treated water to 18 reservoirs for domestic and commercial use, landscape irrigation,and fire protection.Central to the
delivery of high quality potable water, reclaimed water, and the disposal of wastewater is a complex piping and
pumping system that is operated and maintained by this Division. This Division is also responsible for providing
customer field service, including meter reading and repair and turning water service on and off.
Operate and maintain all potable and reclaimed pumping and storage facilities.
Operate, maintain, and rehabilitate pumping systems to transport wastewater for treatment.
Average daily potable water
(Million Gallons per Day)
Average daily wastewater pumped
and gravity fed (Million Gallons per
Day)
$-
$500
$1,000
$1,500
$2,000
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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258 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Utility Sys Ops & Maint.-0401
Enterprise Fund- Water (510)
Personnel Expense
593,9571110Regular Salaries 915,180683,693 806,577 749,580728,254
41112Shift Differential 00 0 00
20,3201114Standby Pay 20,50019,270 20,500 15,36019,280
30,4421130Part Time Salaries 36,19029,616 34,415 010,189
13,0651140Overtime Salaries 14,18010,593 9,671 16,8908,754
10,6011199Vacation and S/L Adjustment 019,631 0 012,321
370,2421300Employee Benefits 471,540402,733 436,483 411,460418,280
Total Personnel Expense $1,038,631 $1,457,590$1,165,536 $1,307,646 $1,193,290$1,197,078
Operations & Maintenance
4,3971430Professional Develop & Recognition 11,0603,929 7,645 12,3600
01726Special Studies 040,368 0 00
2,8562200Utilities-Other 3,200565 2,823 3,200472
393110Reimbursed Mileage 20087 100 20075
03110BMileage Allowance 1,920812 1,732 1,9202,408
111,4093130Vehicle Maintenance and Operations 85,920103,895 85,920 67,52065,192
133140Essential Training 9,49010,260 9,490 9,490134
1,9183311Cell Phones & Pagers 3,0502,831 2,890 1,2501,546
03320Postage 3300 50 3307
22,6414120Other Contractual Services 21,83015,508 29,239 17,24013,571
3,2834308Equipment Repair & Maint.3,4002,968 3,414 02,074
6344318Radios Repair & Maint.8300 261 6300
7434516Small Tools 1,800244 1,093 1,400949
1,3184710Office & Stationery Supplies 1,4001,476 1,400 1,4001,937
8724750Safety Supplies 4,9101,319 2,734 4,4101,823
1,6524760Operating Supplies 1,5002,851 1,876 2,3003,216
4954916Medical Exams 710584 470 9401,008
694922Printing 100125 175 100116
4,5684924Publications & Dues 4,3204,091 4,106 4,1604,340
4,7214928Uniforms & Laundry 5,4604,073 4,945 3,5103,806
04932Advertising 0196 0 00
Total Operations & Maintenance $161,628 $161,430$196,182 $160,363 $132,360$102,675
Capital Outlay
44,3005510Capital Outlay Rental-Vehicle 41,11044,300 41,110 35,78030,870
2,5605520Capital Outlay Rental-Other Equip.2,5602,560 2,560 04,560
5,0405530Capital Outlay Rental-Office 6,7005,040 6,700 3,1005,770
7436122BComputer Hardware 00 0 00
06199Other Equipment 19,5003,139 19,500 1,8004,824
Total Capital Outlay $52,643 $69,870$55,039 $69,870 $40,680$46,024
$1,252,902Division Total (Enterprise Fund- Water)$1,688,890$1,416,757 $1,537,879 $1,366,330$1,345,777
259 6/6/18
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260 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0401 - Utility Sys Ops & Maint.
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 749,580
Per Division Labor Calculation Worksheet1114Standby Pay 15,360
Per Division Labor Calculation Worksheet1140Overtime Salaries 16,890
Per Division Labor Calculation Worksheet1300Employee Benefits 411,460
1,193,290Subtotal Labor
Interagency meetings/regulatory seminars1430Professional Develop & Recognitio 12,360
15 x $40......................................$600
Software or Professional Development........$1,150
Electrical Troubleshooting/PM Training......$2,000
Pump Repair/Maintenance Training............$3,000
Maintenance Planning/Scheduling Training......$990
*
CA Water Environment Association:
Tri-State Seminar, Las Vegas, NV............$2,244
Registration $120/ea x 2...................$240
Airfare $300/ea x 2........................$600
Hotel $150/night x 3 x 2...................$900
Per Diem $64/day x 3 x 2...................$384
Ground travel/shuttle $20/day x 3 x 2......$120
*
Muni Mgmt. Assoc. of So CA (MMASC) Conf.......$898
Location: Indian Wells, October 17-19, 2018
Registration:..............................$400
Hotel: $200/day for 1 day..................$200
Meals: Per diem up to $64/day: 2 days......$128
Ground Travel/Mileage:.....................$120
Parking.....................................$50
*
CA Water Environment Association:
Annual Conference - TBA in 2018.............$1,477
Registration (1)...........................$400
Airfare (1)................................$300
Hotel $175/night x 3.......................$525
Per Diem $64/day x 3.......................$192
Ground travel/shuttle $20/day x 3...........$60
Field/Mobile Broadband Data...$38/month x 1 = $4562200Utilities-Other 3,200
Field use iPads.............$38/month x 6 = $2,736
Utility Systems O&M staff mileage reimbursements3110Reimbursed Mileage 200
Assistant Director ($160/month)3110B Mileage Allowance 1,920
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 67,520
OSHA Arc Flash Training (electrical)........$2,0003140Essential Training 9,490
Utility Systems related training: water treatment
and distribution pumping, wastewater pumping and
disposal, pump repair and maintenance, and Cla-Val
(auto control valves) maintenance...........$3,785
Supervisory Control and Data Acquisition (SCADA)
system training for Water Treatment Plant /
Distribution System Techs, 2 @ $600/ea......$1,200
Programmable Logic Controller (PLC) technical
training, System Techs, 2 @ $1,250/ea.......$2,500
Asst. Director...Allowance ($50/month)........$6003311Cell Phones & Pagers 1,250
Division 0401 - Utility Sys Ops & Maint.
261 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Supervisor...Allowance ($50/month)............$6003311Cell Phones & Pagers 1,250
Flat rate emergency field cell phones and WTP
Responder......................................$52
Miscellaneous postage/shipping3320Postage330
Online Safety Data Sheets Management..........$4084120Other Contractual Services 17,240
Online Safety Training Management.............$810
Safety Compliance Contract..................$7,840
CarteGraph maintenance support..............$5,681
Water/Sewer Rate Consulting.................$2,500
7 radios @ $90/ea4318Radios Repair & Maint.630
Replacement of hand tools (shovels, rakes, brooms,4516 Small Tools 1,400
screwdrivers, etc.) and small power tools and
accessories...................................$400
Replace portable tool batteries...............$300
Tools for Emergency Response Unit #29.........$700
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 1,400
printer toner, files, etc. plus PW Administration
shared supplies.
Hearing protection, safety goggles/face shields,4750 Safety Supplies 4,410
gloves, rain gear, shoe chains, first aid kit
restock, etc................................$1,750
SCBA face mask (1)............................$460
Fall protection equipment...................$1,200
Respirators/cartridges......................$1,000
Glue, teflon tape, spray lube, pressure gauges,4760 Operating Supplies 2,300
PVC fittings, brushes, plastic buckets, etc.
Baseline physical: (1)........................$1194916Medical Exams 940
Class A DMV physicals: 4 @ $116...............$464
SCBA Fit Test: 6 @ $60/ea.....................$360
Miscellaneous printing4922Printing100
Dues:4924 Publications & Dues 4,160
American Water Works Association............$3,960
State Water Resources Control Board (SWRCB):
Water Distribution Operator and Treatment Plant
Operator certifications.......................$200
Supply and laundry service for uniforms and4928Uniforms & Laundry 3,510
protective wear per employee agreements:
6 F/T.......................................$1,000
T-shirts: 6 employees @ $10/ea.................$60
Shirts: 1 supervisor, 5 @ $30/ea..............$150
Jackets: 6 employees @ $75/ea.................$450
Uniform/Coverall replacement..................$605
Arc flash protective wear......................$45
Boot allowance: 6 employees @ $200/ea.......$1,200
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 35,780
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 3,100
Tool box for Emergency Response Unit #296199Other Equipment 1,800
173,040Subtotal Direct Expenditures
1,366,330Total Division 0401Expenditures
Division 0401 - Utility Sys Ops & Maint.
262 6/6/18
WATER SUPPLY, TREATMENT AND STORAGE
Public Works Department
Division No: 0402
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
11.77 9.81 7.28 8.76 10.80 10.50
10.66 9.03 7.76 7.90 10.24 9.90
41,900 45,317 41,960 45,383 45,015 45,020
Division Operating Budget
Authorized Positions (FTE)7.0 8.0 8.0 7.0 7.0 7.0
Personnel Expenditure 937,912$ 1,082,246$ 1,090,475$ 989,120$ 965,394$ 1,043,040$
Operations & Maintenance 14,165,387 12,703,566 13,337,992 14,999,570 15,625,073 17,034,110
Capital Outlay 174,016 111,077 147,870 125,940 116,271 144,540
Division Total 15,277,315$ 13,896,889$ 14,576,337$ 16,114,630$ 16,706,738$ 18,221,690$
Program Budgets Total
1167 Water Conservation 678,438$ -$ 678,438$
Total Program Budgets 678,438$ -$ 678,438$
* Measured in Million Gallons per Day
This Division plans for and acquires water supplies,maximizes the water storage capabilities of Lake Poway and the
City's reservoir system,treats raw water to ensure potable water quality that meets or exceeds regulatory requirements,
and ensures the availability of high-quality water during normal and high-demand times. The Division must meet
comprehensive regulatory reporting requirements for State, Federal, and local agencies.
Monitor utility distribution systems and provide water quality that meets or exceeds regulatory requirements.
Monitor and maintain Lake Poway storage.
Maintain compliance with Cal-OSHA regulations through execution of written programs and plans.
Raw water purchased*
Treated water delivered*
Annual water quality samples
Approp. Through March 2018 Added for 2019
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
$20,000
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
263 6/6/18
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264 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Water Supply, Treat, Stor-0402
Enterprise Fund- Water (510)
Personnel Expense
637,2851110Regular Salaries 592,330628,834 607,396 604,240538,356
01112Shift Differential 18,0000 0 20,2800
46,9841140Overtime Salaries 34,27060,773 45,334 49,26051,273
4,7191199Vacation and S/L Adjustment 09,870 0 028,582
4571199EExecutive Leave Cash-out 01,420 0 01,680
401,0301300Employee Benefits 344,520381,349 312,664 369,260318,022
Total Personnel Expense $1,090,475 $989,120$1,082,246 $965,394 $1,043,040$937,912
Operations & Maintenance
3,2631430Professional Develop & Recognition 14,3803,695 2,085 2,6100
3,5031726Special Studies 25,0000 12,500 25,00029,568
20,0752110Gas and Electricity 3,7009,616 19,356 16,00011,519
447,0642140Pumping Power 587,520417,478 619,580 650,570552,224
2,9762200Utilities-Other 16,8302,627 17,512 17,9102,358
6,765,7552710ARaw Water - Supply Charges 7,846,9606,429,331 8,770,923 9,410,3108,032,199
862,5522710BRaw Water - Transportation Charges 1,028,800874,256 1,128,343 1,210,410935,028
4,398,7812710CRaw Water - Fixed Charges 4,400,5204,214,081 3,894,516 4,322,7203,864,419
02750City Water Use 200 16 200
02900Trash Removal 10,0000 10,000 10,0001,440
37,8303130Vehicle Maintenance and Operations 34,44035,278 34,440 37,94036,477
3,5003140Essential Training 4,700321 1,882 4,7000
1,4743310Telephone 1,3501,476 1,350 1,6501,386
5013311Cell Phones & Pagers 890676 681 890927
4,1303320Postage 5,0503,713 5,050 5,0504,139
9,8004112BEngineering Inspection 10,00037,614 10,000 10,0009,143
38,1484116Landscape Maintenance 35,75014,362 29,549 41,22029,452
209,3504120Other Contractual Services 373,680274,828 391,105 416,430199,463
118,1454308Equipment Repair & Maint.125,00060,599 119,855 135,00093,954
04318Radios Repair & Maint.1500 150 1800
223,3724502Chemicals 275,540185,210 340,994 486,920212,294
5794516Small Tools 500430 204 500204
1,9684710Office & Stationery Supplies 1,2001,304 953 1,200991
3,0864750Safety Supplies 5,3603,864 2,578 8,2501,774
87,7824760Operating Supplies 117,01074,509 119,492 131,06084,206
04822AOffice Equipment < $1,000 00 0 1,2500
04822BComputer Hardware < $1,000 075 0 0161
04822CComputer Software < $1,000 1800 0 1800
2,5034823Non-Office Furniture < $1,000 01,080 0 00
6414836Telecommunications Equipment < $1 00 0 00
1,3194899Other Equipment < $1,000 00 0 00
3304916Medical Exams 420424 0 0898
04922Printing 4300 100 43035
265 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
2,6404924Publications & Dues 9002,243 1,104 1,7001,855
4,5864928Uniforms & Laundry 3,1602,794 3,304 3,1502,876
1464932Advertising 500699 200 5000
1,1194936Rental- Equipment 3,000976 10,213 3,00042
81,0735730Intergovernmental Fees 66,63050,007 77,038 77,36056,356
Total Operations & Maintenance $13,337,992 $14,999,570$12,703,566 $15,625,073 $17,034,110$14,165,387
Capital Outlay
13,0005510Capital Outlay Rental-Vehicle 11,79013,000 11,790 11,79057,580
42,7205520Capital Outlay Rental-Other Equip.41,93040,720 41,930 41,930700
13,5205530Capital Outlay Rental-Office 18,22013,520 18,220 18,32013,850
28,4186106Const.Street Main.Equip 02,179 0 00
50,2126199Other Equipment 54,00041,658 44,331 72,500101,886
Total Capital Outlay $147,870 $125,940$111,077 $116,271 $144,540$174,016
$14,576,337Division Total (Enterprise Fund- Water)$16,114,630$13,896,888 $16,706,738 $18,221,690$15,277,315
266 6/6/18
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268 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0402 - Water Supply, Treat, Stor
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 604,240
Per Division Labor Calculation Worksheet1112Shift Differential 20,280
Per Division Labor Calculation Worksheet1140Overtime Salaries 49,260
Per Division Labor Calculation Worksheet1300Employee Benefits 369,260
1,043,040Subtotal Labor
American Water Works Association:1430 Professional Develop & Recognitio 2,610
Water industry webinars.......................$500
*
American Water Works Association, CA-NV Section:
Annual Conference, Palm Springs, CA.........$2,109
Registration $200/ea x 2...................$400
Hotel $200/night x 3 x 2.................$1,200
Per Diem $64/day x 3 x 2...................$384
Ground travel $230 miles x $.545...........$125
Mandated Annual Consumer Confidence Rpt upgrade:1726 Special Studies 25,000
Redesign/expand report content..............$5,000
Water related studies: vulnerability and security
assessments................................$20,000
Water Treatment Plant and water system control2110Gas and Electricity 16,000
Pumping power based on projected volume: $650,5702140Pumping0
2140A Camelback 79,050
2140C Community Road P/S 32,850
2140I High Valley P/S 50,540
2140J Cloudcroft P/S 26,650
2140K Plant Power and Lake Pumps 107,200
2140L Northcrest P/S 103,870
2140N Welton P/S 26,620
2140P Pumping Power-Raw Water 160,640
2140R Woodcliff 17,380
2140T Old Coach Way Pump Station 19,650
2140V Heights Pump Station 26,120
Field/Mobile Broadband Data, $38/month........$4562200Utilities-Other 17,910
Plant use iPad, $38/month.....................$456
Fire Alarm and Security System Monitoring..$16,400
Lake Poway Inflow Meter, $50/month............$600
San Diego County Water Authority (SDCWA) raw water2710ARaw Water - Supply Charges 9,410,310
supply charges for FY19:
General potable acre feet (AF)...............9,127
Maderas Golf Course AF.........................200
System use/Loss AF.............................970
TOTAL AF (hcf/units)........................10,297
SDCWA commodity charges:
Jul 2018-Dec 2018: 5,046 AF @ $894......$4,511,124
Jan 2019-Jun 2019: 5,251 AF @ $933......$4,899,183
Total Commodity Charges.................$9,410,307
City Facilities Use (budgeted by Depts (AF)....202
Division 0402 - Water Supply, Treat, Stor
269 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
SDCWA raw water transportation charge for FY 19:2710B Raw Water - Transportation Charges 1,210,410
Jul 2018-Dec 2018: 5,046 AF @ $115........$580,290
Jan 2019-Jun 2019: 5,251 AF @ $120........$630,120
Total Transportation Charges............$1,210,410
SDCWA raw water fixed charges:2710C Raw Water - Fixed Charges 4,322,720
2018 Jul-Dec:
Readiness-to-Serve obligation.............$223,210
Infrastructure Access Charge..............$300,336
Emergency Storage Charge..................$809,590
Customer Service Charge...................$301,738
Capacity Reservation Charge...............$115,656
Supply Reliability Charge.................$369,505
Total Fixed Charges.....................$2,120,035
2019 Jan-Jun:
Readiness-to-Serve obligation.............$228,790
Infrastructure Access Charge..............$309,138
Emergency Storage Charge..................$829,829
Customer Service Charge...................$309,281
Capacity Reservation Charge...............$118,547
Supply Reliability Charge.................$407,097
Total Fixed Charges.....................$2,202,682
Charge for City Water Usage2750City Water Use 20
Vactor recovery basin spoils removal fees2900Trash Removal 10,000
(Cost share w/0402, 0403, and 0405 Divisions)
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 37,940
Hach technical training.....................$4,5003140Essential Training 4,700
Chlorine 1st Responder "HAZWOPPER" training...$200
Water Treatment Plant phone/modem service:3310 Telephone 1,650
Fax line, 748-1050 line, sprinkler fire alarm
lines, 911/SCADA (Supervisory Control and Data
Acquisition) modem line, data modem & service
Supervisor...Allowance ($50/month)............$6003311Cell Phones & Pagers 890
Supervisor...Phone Replacement................$200
Flat rate emergency field cell phone...........$90
Annual Consumer Confidence Report mailing:3320 Postage 5,050
Postage: 20,000 @ $.20/ea...................$4,000
Mail sorting of CCR...........................$800
USPS Permit...................................$250
Mandated annual surveys for Lake Poway Dam:4112B Engineering Inspection 10,000
Monument survey.............................$2,700
Geological consultant (engineer) survey.....$5,000
Mandated WTP clearwell dive inspection......$2,300
Water facilities:4116 Landscape Maintenance 41,220
Alta Mira...................................$1,250
Blue Crystal................................$1,250
Boca Raton..................................$2,260
Boulder Mountain............................$1,250
Buehler.....................................$2,730
Celestial...................................$1,250
Cloudcroft..................................$2,260
Community Road..............................$1,250
Eastvale....................................$1,250
Espola......................................$1,250
Gregg St....................................$1,250
Heights.....................................$2,740
Division 0402 - Water Supply, Treat, Stor
270 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Heritage....................................$2,2604116Landscape Maintenance 41,220
High Valley.................................$2,750
Martincoit..................................$1,250
Northcrest..................................$1,250
Pomerado....................................$3,230
Skyridge....................................$3,230
Water Treatment Plant landscaping...........$2,260
Welton......................................$1,250
Woodcliff...................................$1,250
Water Treatment Plant weed abatement........$2,500
Lake Poway Dam: herbicide spraying..........$7,8004120Other Contractual Services 416,430
Lake Poway: copper sulfate applications (2),
testing and reporting.......................$5,000
Water Treatment Plant: herbicide spraying...$2,500
SCADA/Wonderware maintenance contract......$32,000
Water Quality lab services contract.......$145,000
Mandated biannual WTP clearwell cover cleanings,
(Spring and Fall)..........................$25,000
Online Safety Training Management...........$1,245
Online Safety Data Sheets Management..........$204
Safety Compliance Contract..................$5,490
Chlorine Scrubber Annual Inspection.........$2,100
Mandated hoist testing......................$1,100
SCADA support...............................$5,750
RS Logix site support.......................$2,300
Generators maintenance and testing.........$29,100
CarteGraph maintenance support..............$4,418
WIN911 maintenance support....................$530
Lake Poway: cleaning intake/outtake screens of
Quagga Mussels..............................$5,000
Cathodic inspection: 17 steel reservoirs...$18,500
Maintenance of process equipment...........$25,467
WTP clearwell cover repairs................$15,000
WTP clearwell sedimentation removal........$20,000
Tree trimming (water facilities)...........$10,000
Ammonia feed system: equip rented...........$3,480
Bee remediation services....................$1,000
Qualified Biologist svcs as mandated........$4,000
Poway Dam/WTP weed abatement labor..........$3,600
WTP (basin) electrical upgrades.............$4,800
WTP Control Bldg plumbing upgrades..........$4,800
Tri-annual reservoir dives, 17 @ $1,250....$21,250
WTP Infulent Pipe rebuild..................$10,000
Woodcliff PS8: drain-back modification......$5,0004308Equipment Repair & Maint.135,000
Welton PS9: rebuild (2) pumps..............$60,000
Community Rd PS10: rebuild (2) pumps.......$60,000
Air release valves replaced.................$5,000
Sodium permanganate system..................$5,000
2 radios @ $90/ea4318Radios Repair & Maint.180
Alum.......................................$95,3604502Chemicals486,920
Liquid Chlorine............................$51,940
Caustic Soda..............................$116,228
Sodium Permanganate........................$19,602
Polymer....................................$60,278
Copper Sulfate Pentahydrate.................$8,100
Calcium Hypochlorite........................$2,310
Ammonium Hydroxide.........................$15,301
Aluminum-based flocculant.................$105,136
Division 0402 - Water Supply, Treat, Stor
271 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Weed application for face of Poway Dam......$7,0004502Chemicals486,920
Ammonia feed system: soft water salt........$5,663
Replacement of hand tools (shovels, rakes, brooms,4516 Small Tools 500
screwdrivers, etc.) and small power tools and
accessories
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 1,200
printer toner, files, etc.
Hearing protection, respirator cartridges, safety4750Safety Supplies 8,250
goggles, gloves, rain gear, shoe chains, first aid
kit restock, etc............................$2,525
SCBA face mask (1)............................$650
Training materials............................$375
Fall protection equipment...................$2,000
SCBA tanks rented/breathing air.............$2,700
Hach turbidimeters: lightbulbs/lenses.......$1,0004760Operating Supplies 131,060
WTP wet lab lint-free wipes...................$375
WTP wet lab pH probes.......................$2,300
WTP wet lab solution analyzer temp probe....$2,000
WTP wet lab glassware/beakers.................$750
Chemical reagents for analyzers............$12,000
WTP/System PVC parts.......................$15,000
Sacrificial anodes..........................$3,000
Brass fittings (adapters, couplings,etc.)...$5,000
Chlorinator repair parts...................$15,000
Chlorine analyzer replacement and parts.....$4,000
Oils, grease, and paint.....................$1,000
Pump packings and mechanical seals..........$6,200
Compressor repair parts.....................$5,000
Small motors, bearings, and couplings.......$3,000
Electrical/electronic supplies..............$4,500
Pressure-reducing parts.....................$6,000
Cla-Val valve/flow parts...................$10,000
Radio parts/equip for pump stations.........$5,000
Alum pumps: repair kits, 2 @ $3,000/ea......$6,000
Caustic pumps: repair kits, 2 @ $3,300/ea...$6,600
3/4" crushed rock, 200 tons @ $28.69........$5,738
WTP lab: SC200 controllers, 2 @ $2,000/ea...$4,000
WTP lab: TU5300 NTU meter and controller....$4,100
WTP lab: TU5300 maintenance kit.............$1,300
WTP: storage shelving (6)...................$1,500
Industrial labels.............................$500
Argon gas.....................................$200
WTP Staff Office Chairs 5 @ $250 ea4822AOffice Equipment < $1,000 1,250
Adobe Acrobat DC upgrade4822CComputer Software < $1,000 180
Miscellaneous printing4922Printing430
Dues:4924 Publications & Dues 1,700
State Water Resources Control Board (SWRCB):
Treatment Plant Operator certifications.......$705
Federal security: Water Information Sharing and
Analysis Center (Water ISAC)................$1,000
Supply and laundry service for uniforms and4928Uniforms & Laundry 3,150
protective wear per employee agreements:
7 full-time employees.......................$1,012
T-shirts: 6 employees @ $10/ea.................$60
Shirts: 1 supervisor, 5 @ $30/ea..............$150
Division 0402 - Water Supply, Treat, Stor
272 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Jackets: 7 employees @ $75/ea.................$5254928Uniforms & Laundry 3,150
Boot allowance: 7 employees @ $200/ea.......$1,400
Legal advertising of bids, including annual4932Advertising500
chemical bid for water treatment chemicals
Specialized crane/equipment rental4936Rental- Equipment 3,000
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 11,790
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.41,930
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 18,320
Board of Equalization: Water Rights fee.......$2115730Intergovernmental Fees 77,360
State Water Resources Control Board (SWRCB):
Community Water System fee.................$37,760
SWRCB: Poway Dam fee.......................$28,125
SWRCB: NPDES Aquatic Weed Permit for application
of copper sulfate in Lake Poway.............$2,062
San Diego County Air Pollution Control District:
Emission fees for 14 permits................$3,540
San Diego County Dept of Environmental Health:
WTP Unified Program Facility permit.........$3,315
Pump Stations: UPF permits (5)..............$2,345
Sodium hypochlorite system @ Gregg St. Potable6199Other Equipment 72,500
Reservoir for water quality................$30,000
Total Organic Carbon inline analyzer for water
quality monitoring & reg compliance........$23,000
Amonia chemical tank level gauge with
remote monitoring...........................$7,000
Mixer Pump for Gregg Street................$12,500
17,178,650Subtotal Direct Expenditures
18,221,690Total Division 0402Expenditures
Revenues
Treated water sales and service.510 7641 Sales & Services 18,750,000
Drought Recovery Surcharge end in December510 7641B Drought Recovery Surcharge 1,250,000
Revenue from City water accounts510 7642 Water Sales-City Accounts 254,180
SDCWA/Ramona water sales510 7643 Water Sales-Ramona Settlement 81,100
Bimonthly water capacity charge510 7648 Water Capacity Charges 4,036,960
24,372,240Subtotal Revenue
24,372,240Total Division 0402Revenues
Division 0402 - Water Supply, Treat, Stor
273 6/6/18
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274 6/6/18
WASTEWATER DISPOSAL AND CONTRACT ADMINISTRATION
Public Works Department
Division No: 0403
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
0.546 0.482 0.555 0.500 0.524 0.540
2.73 2.53 2.68 2.50 2.56 2.58
Division Operating Budget
Operations & Maintenance 4,928,054 4,270,691 3,815,761 3,420,490 4,111,567 4,510,920
Capital Outlay 23,588 14,300 33,675 35,750 35,750 23,250
Division Total 4,951,642$ 4,284,991$ 3,849,436$ 3,456,240$ 4,147,317$ 4,534,170$
Wastewater flow*
*Measured in Million Gallons per Day
This Division’s costs include power to operate the City’s five sewage lift stations that pump an average of 185
million gallons of wastewater annually,and contract costs for the transmission, treatment,and disposal of nearly
one billion gallons of wastewater by the City of San Diego.The City of Poway participates in the San Diego Metro
Wastewater Joint Powers Authority with 12 other cities and special districts in San Diego County for wastewater
treatment and shared use of the City of San Diego’s regional wastewater infrastructure.
Coordination with the City of San Diego, Poway's wastewater treatment provider, to ensure cost effective service
and to manage technical elements associated with wastewater transportation and treatment.
Monitor and maintain Poway's sewerage system lift stations and pumps to prevent sanitary sewer spills of the
public system.
Integrate assets into Cartegraph operations work management system.
Wastewater pumped*
-
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
5,000
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
275 6/6/18
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276 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Sewer Pumping/Disposal-0403
Enterprise Fund- Sewer (520)
Operations & Maintenance
2,0381702CLitigation- Attorney 021,549 145 03,528
1,6081708Chemical Analysis Fees 2,0001,344 1,608 2,0001,344
70,0761726Special Studies 56,5000 56,500 56,50032,980
53,4262140Pumping Power 58,06049,715 55,268 58,05048,304
3,033,1452810Metro System 2,582,4003,540,074 3,290,913 3,564,9103,875,644
75,2532820Bernardo System 59,980119,133 181,474 147,540196,502
524,4402840Penasquito System 541,500487,872 433,628 499,970684,900
02850Transportation Agreement 00 0 50,2000
02900Trash Removal 10,0000 10,000 10,0000
1,4973130Vehicle Maintenance and Operations 3,2501,391 3,250 1,3901,628
04116Landscape Maintenance 3,0600 3,060 3,0600
4,2054120Other Contractual Services 18,0502,964 19,119 18,05010,121
3484308Equipment Repair & Maint.19,000249 16,000 31,00018,395
24,1514502Chemicals 34,25021,361 13,479 34,25033,180
2234750Safety Supplies 00 7 0182
12,7544760Operating Supplies 15,00012,888 15,000 16,1008,948
04922Printing 1000 0 1000
04924Publications & Dues 1500 0 150245
04936Rental- Equipment 5,0000 0 5,0000
12,5985730Intergovernmental Fees 12,19012,152 12,116 12,65012,152
Total Operations & Maintenance $3,815,761 $3,420,490$4,270,691 $4,111,567 $4,510,920$4,928,054
Capital Outlay
4,9005520Capital Outlay Rental-Other Equip.4,7504,900 4,750 4,7500
9,9236107Water/Sewer Facilities & Equipment 00 0 09,936
18,8526199Other Equipment 31,0009,400 31,000 18,50013,652
Total Capital Outlay $33,675 $35,750$14,300 $35,750 $23,250$23,588
$3,849,436Division Total (Enterprise Fund- Sewer)$3,456,240$4,284,991 $4,147,317 $4,534,170$4,951,642
277 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0403 - Sewer Pumping/Disposal
Expenditures
Annual wastewater laboratory chemical analyses1708Chemical Analysis Fees 2,000
City of San Diego Metro Industrial Wastewater1726Special Studies 56,500
Control Program: Wastewater Monitoring/Laboratory
Services and Permit Administration.........$31,500
System charge analysis/technical svcs......$15,000
Flow Monitoring and System Analysis........$10,000
Camino del Valle Lift Station power:2140B Camino del Valle 33,440
152,530 KWH x $.2192
Highlands Ranch Lift Station power:2140H Highlands 1,620
5,475 KWH x $.2965
St. Andrews Lift Station power:2140M St Andrews 6,500
22,760 KWH x $.2853
Old Coach Lift Station power:2140O Old Coach Lift Station 15,090
68,219 KWH x $.2212
Old Coach Drive Lift Station power:2140U Old Coach Drive Lift Station 1,400
6,300 KWH x $.2217
Projected FY19 Average Daily Flow to Metro2810Metro System 3,564,910
Sewerage System = 2.582 Million Gallons Day (MGD)
FY19 Metro cost estimate from City of San Diego
........................................$3,545,706
Metro JPA FY19 budget payment..............$19,200
North Poway wastewater treated at Hale Plant (City2820Bernardo System 147,540
of Escondido) = 245.56 EDU x 250 gallons/day x 365
= 22.41 MG/YR = 22.41 MG/YR x $3,460.......$77,539
Hale Avenue Resource Recovery Facility (HARRF) CIP
pass-though costs......................... $70,000
1,184.50 MG x $422.09.....................$499,9652840Penasquito System 499,970
Transportation Agreement w/City of San Diego for2850Transportation Agreement 50,200
Poway's use of San Diego sewerage system:
944 MG @ $7.09 per MG mile for 7.5 miles
Vactor recovery basin spoils removal fees2900Trash Removal 10,000
(Cost share w/0402, 0403, and 0405 Divisions)
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 1,390
Sewage lift station facilities:4116 Landscape Maintenance 3,060
Camino Del Valle............................$1,530
Heritage....................................$1,020
Old Coach.....................................$510
Outside Vactor service for lift stations....$5,0004120Other Contractual Services 18,050
SCADA/Wonderware software maint contract....$1,250
RS Logix site support.......................$1,200
Generators maintenance and testing..........$4,600
Easement research and surveys...............$1,000
Highlands Ranch L/S: install new electric...$5,000
Camino del Valle L/S: rebuild sewer pump #14308Equipment Repair & Maint.31,000
...........................................$18,000
St Andrews L/S: rebuild sewer pump #3......$12,000
Test equipment maintenance/calibration......$1,000
Liquid odor control product for use in sewer4502Chemicals34,250
pumping stations and collection system
Division 0403 - Sewer Pumping/Disposal
278 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Drive belts, couplings......................$1,0004760Operating Supplies 16,100
Gas detection/oxygen sensor parts...........$2,500
Old Coach L/S: replace odor control media...$1,100
St. Andrews L/S: replace odor control media.$1,100
Hghlnds Rch L/S: replace odor control media.$1,100
ISCO sewer sampler replacement parts..........$700
Oils, grease, paint.........................$1,000
Pump packings and mechanical seals..........$5,000
Sewer stations' monitoring sensors..........$2,600
Miscellaneous printing4922Printing100
Publications:4924 Publications & Dues 150
Wastewater technical manuals
Specialized equipment rental4936Rental- Equipment 5,000
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.4,750
State Water Resources Control Board:5730 Intergovernmental Fees 12,650
Waste Discharge Requirements annual permit
fee for sewage collection system...........$11,195
San Diego County Air Pollution Control
District: Emission fees for 2 permits.........$900
San Diego County Dept. Environmental Health:
CamDelValle Unified Program Facility permit...$550
Replace manhole inserts with odor control media,6199 Other Equipment 18,500
3 @ $1,000/ea...............................$3,000
Lift station deodorizer replacement
@ 3 lift stations...........................$4,500
Chopper pump for Old Coach LS..............$11,000
4,534,170Subtotal Direct Expenditures
4,534,170Total Division 0403Expenditures
Revenues
Bimonthly sewer service charges520 7681 Sales & Services 6,921,570
Charge to the City of San Diego to transport their520 7687 San Diego Sewer Trans. Charges 48,540
sewage through Poway's collection system
Bimonthly non-residential sewer capacity charges520 7688 Sewer Capacity-Non Residential 290,180
Bimonthly residential sewer capacity charges520 7688A Sewer Capacity-Residential 1,412,110
Prior years' adjustments520 7891 Miscellaneous 600,360
9,272,760Subtotal Revenue
9,272,760Total Division 0403Revenues
Division 0403 - Sewer Pumping/Disposal
279 6/6/18
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WATER TRANSMISSION AND DISTRIBUTION
Public Works Department
Division No: 0404
Division Goals & Objectives
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
467 930 553 650 950 950
100% 100% 100% 100% 100% 100%
1,862 35 1,264 3,818 1,905 2,400
730 63 444 1,425 598 750
46 65 29 58 49 50
Division Operating Budget
Authorized Positions (FTE)9.0 9.0 9.0 9.0 9.0 9.0
Personnel Expenditure 754,196$ 748,765$ 820,134$ 868,500$ 768,359$ 918,840$
Operations & Maintenance 426,227 459,196 352,982 400,770 348,718 444,050
Capital Outlay 53,543 96,140 82,908 93,870 194,088 95,490
Division Total 1,233,966$ 1,304,101$ 1,256,024$ 1,363,140$ 1,311,165$ 1,458,380$
The Water Transmission and Distribution Division ensures reliable delivery of high quality water. The Division is
responsible for the maintenance and repair of the water mains, pipes and appurtenances that deliver water to water
customers. This system consists of 294 miles of water system piping, 1,667 air-release and blow-off assemblies,
2,854 fire hydrants, 7,296 valves, and over 14,171 water meters. The City has a proactive Cross-Connection
Program to identify potential contamination points, ensuring backflow protection and all backflow devices (2258
total/ 189 City owned) in the potable water system meet testing requirements annually.
Maintain safe and reliable water distribution system.
Perform system-wide distribution maintenance to ensure distribution valves are exercised and system flushing
occurs to ensure water quality.
Ensure all potable water backflow devices are tested annually.
Perform required utility mark-outs annually.
Residential meters replaced
Percentage of backflows tested
Valves exercised
Fire hydrants inspected
Emergency responses
$‐
$500
$1,000
$1,500
Actual
2014‐15
Actual
2015‐16
Actual
2016‐17
Adopted
2017‐18
Estimated
2017‐18
Adopted
2018‐19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Water Transmission/Distribution-0404
Enterprise Fund- Water (510)
Personnel Expense
477,8381110Regular Salaries 540,990447,827 472,747 543,540441,185
5,4501114Standby Pay 4,0002,150 3,343 4,0004,210
23,9041140Overtime Salaries 20,84014,760 13,519 16,00017,863
01198WC/LTD Reimbursements 0-10,015 0 00
-1,3751199Vacation and S/L Adjustment 011,467 0 08,410
1,5291199EExecutive Leave Cash-out 01,491 0 01,462
312,7881300Employee Benefits 302,670281,085 278,750 355,300281,067
Total Personnel Expense $820,134 $868,500$748,765 $768,359 $918,840$754,196
Operations & Maintenance
2,0031430Professional Develop & Recognition 3,1402,341 1,850 5000
11,5801708Chemical Analysis Fees 4,8001,630 2,740 5,2501,380
1022110Gas and Electricity 250104 104 250104
2,7652200Utilities-Other 1,8202,130 2,889 2,7401,824
02750City Water Use 2,6100 2,188 4,1200
03110Reimbursed Mileage 900 0 900
109,3783130Vehicle Maintenance and Operations 108,910102,005 108,910 112,470109,936
6,4453140Essential Training 4,3002,827 4,300 6,800173
1,8773311Cell Phones & Pagers 1,6001,978 1,297 1,7201,306
53320Postage 5080 25 5082
04118Leisure Services 0-1,957 0 00
14,8614120Other Contractual Services 16,35016,467 17,787 17,43011,433
1524308Equipment Repair & Maint.15087 150 150952
2334318Radios Repair & Maint.300290 294 360115
7914516Small Tools 500776 532 5001,331
6294710Office & Stationery Supplies 650470 650 650447
2,1904750Safety Supplies 3,5001,236 2,037 2,1002,787
79,3504760Operating Supplies 116,310105,908 96,107 102,08098,124
04818Mains and Appurtenances < $1,000 01,957 0 00
107,5924899Other Equipment < $1,000 121,000192,475 94,288 171,000170,746
9434916Medical Exams 4601,076 232 7001,005
04922Printing 022 0 00
3,4324924Publications & Dues 2,6503,938 2,581 3,7303,554
6,5414928Uniforms & Laundry 4,2703,169 4,396 4,2703,644
504936Rental- Equipment 5,00016,088 3,301 5,00015,286
2,0625730Intergovernmental Fees 2,0604,099 2,060 2,0901,996
Total Operations & Maintenance $352,982 $400,770$459,196 $348,718 $444,050$426,227
Capital Outlay
50,5005510Capital Outlay Rental-Vehicle 51,73050,500 51,730 51,73044,160
5,2405520Capital Outlay Rental-Other Equip.11,8505,240 11,850 11,8502,450
3,8405530Capital Outlay Rental-Office 5,2903,840 5,290 3,9103,840
06106Const.Street Main.Equip 00 10,220 00
283 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
4,0026107Water/Sewer Facilities & Equipment 00 89,998 00
19,3266118Mains and Appurtenances 25,00023,678 25,000 25,0001,058
06122CComputer Software 01,900 0 00
06199Other Equipment 010,982 0 3,0002,035
Total Capital Outlay $82,908 $93,870$96,140 $194,088 $95,490$53,543
$1,256,024Division Total (Enterprise Fund- Water)$1,363,140$1,304,100 $1,311,165 $1,458,380$1,233,966
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0404 - Water Transmission/Distribution
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 543,540
Per Division Labor Calculation Worksheet1114Standby Pay 4,000
Per Division Labor Calculation Worksheet1140Overtime Salaries 16,000
Per Division Labor Calculation Worksheet1300Employee Benefits 355,300
918,840Subtotal Labor
Local water industry events...................$5001430Professional Develop & Recognitio 500
System water quality lab testing: 35 @ $150/ea1708Chemical Analysis Fees 5,250
Meter at 13389 1/2 Lake Poway Road2110Gas and Electricity 250
Field/Mobile Broadband Data, $38/month x 4..$1,8242200Utilities-Other 2,740
Field use iPads, $38/month x 2................$912
Charge for City water usage2750City Water Use 4,120
Water Trans/Dist staff mileage reimbursements3110Reimbursed Mileage 90
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 112,470
Class A license training, 2 employees.......$5,0003140Essential Training 6,800
OSHA Asbestos training, 9 employees.........$1,800
Supervisor...Allowance ($50/month)............$6003311Cell Phones & Pagers 1,720
Supervisor...Phone Replacement................$200
Cross-Connect Spec....Allowance ($50/month)...$600
Cross-Connect Specialist...Phone Replacement..$200
Flat rate emergency field cell phones.........$120
Miscellaneous postage/shipping3320Postage50
Technical support: Tokay software.............$8004120Other Contractual Services 17,430
Safety Compliance Contract..................$7,050
Online Safety Data Sheets Management..........$272
Online Safety Training Management...........$1,380
CarteGraph maintenance support..............$5,681
Easement research and surveys...............$1,000
Welding services..............................$500
Bee remediation...............................$300
ACP disposal..................................$450
Victor torch repairs4308Equipment Repair & Maint.150
4 radios @ $90/ea4318Radios Repair & Maint.360
Replacement of hand tools (shovels, rakes, brooms,4516 Small Tools 500
screwdrivers, etc.), and small power tools and
accessories.
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 650
printer toner, files, etc.
Hearing protection, respirator cartridges, safety4750Safety Supplies 2,100
goggles, gloves, rain gear, shoe chains, first aid
kit restock, etc.
Fire hydrants: replacement/repair parts....$22,3904760Operating Supplies 102,080
Pipe and couplings.........................$13,250
Copper and brass fittings, valve and cast
iron fittings..............................$20,700
Valve box assemblies, water manhole lids....$7,650
Concrete, gases, and supplies...............$3,850
Division 0404 - Water Transmission/Distribution
287 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Paint, lumber, and hardware.................$4,1204760Operating Supplies 102,080
Backflow prevention devices and parts.......$5,400
Operating equipment, parts and steel.......$12,300
Aggregate, rock, base, cold mix............$10,000
Small parts, PVC, fasteners.................$1,920
Assorted industrial gases.....................$500
Meters < 1.5".............................$155,5004899Other Equipment < $1,000 171,000
Meters > 1.5"..............................$15,500
Baseline physicals: 2 @ $119/ea...............$2384916Medical Exams 700
Class A DMV physicals: 2 @ $116/ea............$232
Class A DMV physical non-mandatory: 2 @ $116..$232
Dues:4924 Publications & Dues 3,730
Class A license, renewal (2)...................$90
State Water Resources Control Board (SWRCB):
Water Distribution Operator/Treatment Plant
Operator certifications.......................$325
Underground Service Alert...................$2,400
American Backflow Prevention Assn:
Cross-Connection...............................$75
USC Foundation for Cross-Connection Control and
Hydraulic Research............................$690
American Water Works Assn:
Cross-Connection Specialist certification.....$100
Publications:
Underground Focus subscription.................$50
Supply and laundry service for uniforms and4928Uniforms & Laundry 4,270
protective wear per employee agreements:
9 full-time employees.......................$1,554
T-shirts: 9 employees @ $10/ea.................$90
Shirts: 1 supervisor, 5 @ $30/ea..............$150
Jackets: 9 employees @ $75/ea.................$675
Boot allowance: 9 employees @ $200/ea.......$1,800
Specialized equipment: shoring boxes, pumps, etc.4936 Rental- Equipment 5,000
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 51,730
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.11,850
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 3,910
State Water Resources Control Board:5730 Intergovernmental Fees 2,090
Annual Drinking Water System Discharges Permit fee
Distribution fire hydrants and break-off checks6118Mains and Appurtenances 25,000
Replace backflow tester (1).................$3,0006199Other Equipment 3,000
539,540Subtotal Direct Expenditures
1,458,380Total Division 0404Expenditures
Revenues
Inspection of new services, meter installs510 7685 Inspection 0
Scrap metal (brass, copper, lead)510 7891 Miscellaneous 14,790
14,790Subtotal Revenue
14,790Total Division 0404Revenues
Division 0404 - Water Transmission/Distribution
288 6/6/18
WASTEWATER COLLECTION MAINTENANCE
Public Works Department
Division No: 0405
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
2 3 2 0 3 0
15 9 0 6 4 0
167,745/ 17%125,430/ 12% 3,913/ 0%195,360/ 20%17,245/ 2%146,587/ 15%
246,022/ 26%206,091/ 21%353,062/ 36%322,344/ 33%348,714/ 35%277,402/ 28%
10 15 4 10 3 26
Division Operating Budget
Authorized Positions (FTE)7.0 7.0 7.0 7.0 7.0 7.0
Personnel Expenditure 573,711$ 607,958$ 662,210$ 639,100$ 605,649$ 704,910$
Operations & Maintenance 136,437 141,984 185,435 269,610 346,459 279,560
Capital Outlay 93,062 102,258 155,980 125,480 134,345 196,160
Division Total 803,210$ 852,200$ 1,003,625$ 1,034,190$ 1,086,453$ 1,180,630$
Private Property Lateral Spills
System pipe videotaped (ft.) / %
System pipe cleaned (ft.) / %
FOG Permits issued
The City provides wastewater collection services through 185 miles of collection pipelines, 12,212 sewer laterals,
and 4,030 manholes. This Division provides ongoing preventive cleaning, maintenance,and repair of the
sewerage collection system in accordance with the City's Sewer System Management Plan (SSMP)which ensures
the City meets strict regulations set by the State of California. This includes emergency removal of sewer line
blockages, repair and replacement of sewer laterals in the public right-of-way, and maintenance of the structural
integrity of sewer mains and manholes in the collection system.The Division also administers the Fat,Oil,and
Grease (FOG)Program responsible for the permitting and compliance monitoring of food establishments to
minimize the discharge of grease into the sewerage system.
Zero spills of the public sewage system.
Maintain the City's 185-mile wastewater system pipe by videotaping (20%), and cleaning (33%) annually.
Ensure access to wastewater collection system through an easement maintenance program.
Public Sewage Spills
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
289 6/6/18
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Wastewater Collection-0405
Enterprise Fund- Sewer (520)
Personnel Expense
401,5551110Regular Salaries 390,600357,880 372,030 415,140331,944
2,8351114Standby Pay 6,0006,660 5,293 6,0005,675
15,0031140Overtime Salaries 21,43013,359 15,328 20,50014,418
2,8211199Vacation and S/L Adjustment 03,914 0 08,900
01199EExecutive Leave Cash-out 01,224 0 00
239,9961300Employee Benefits 221,070224,920 212,998 263,270212,773
Total Personnel Expense $662,210 $639,100$607,958 $605,649 $704,910$573,711
Operations & Maintenance
1,8641430Professional Develop & Recognition 4,6902,767 5,306 4,5600
2,2812200Utilities-Other 1,8202,073 1,820 1,8201,824
5,9662900Trash Removal 10,0000 10,000 10,0006,055
73110Reimbursed Mileage 066 0 00
1,9203110BMileage Allowance 0443 295 00
68,9213130Vehicle Maintenance and Operations 87,47064,271 87,470 81,62055,792
03140Essential Training 031 4,984 1,50066
1,3303311Cell Phones & Pagers 1,000889 737 800716
61,9574120Other Contractual Services 113,70027,107 178,835 115,49020,134
3,5494308Equipment Repair & Maint.7,0001,969 7,000 7,0001,419
3074318Radios Repair & Maint.530185 207 630327
04502Chemicals 01,607 0 00
4474516Small Tools 500640 440 1,000526
3824710Office & Stationery Supplies 500496 135 500544
3,0214750Safety Supplies 3,0003,611 3,000 5,3003,125
24,7874760Operating Supplies 31,48027,508 30,615 37,00038,203
04822CComputer Software < $1,000 00 4,060 00
9454916Medical Exams 880523 1,120 8901,228
464922Printing 300121 300 30035
2,2624924Publications & Dues 2,1902,457 2,184 2,6003,014
4,7674928Uniforms & Laundry 3,5503,041 3,571 3,5502,307
6764936Rental- Equipment 1,0002,180 4,380 5,0001,120
Total Operations & Maintenance $185,435 $269,610$141,984 $346,459 $279,560$136,437
Capital Outlay
74,4805510Capital Outlay Rental-Vehicle 110,08074,480 110,080 110,08072,930
9,4705520Capital Outlay Rental-Other Equip.10,3509,470 10,350 10,3508,320
3,6905530Capital Outlay Rental-Office 5,0503,690 5,050 4,6002,790
06106Const.Street Main.Equip 00 0 15,0000
68,3406107Water/Sewer Facilities & Equipment 00 0 00
06136Telecommunications Equipment 014,618 0 00
06199Other Equipment 00 8,865 56,1309,022
Total Capital Outlay $155,980 $125,480$102,258 $134,345 $196,160$93,062
291 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
$1,003,625Division Total (Enterprise Fund- Sewer)$1,034,190$852,200 $1,086,453 $1,180,630$803,210
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0405 - Wastewater Collection
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 415,140
Per Division Labor Calculation Worksheet1114Standby Pay 6,000
Per Division Labor Calculation Worksheet1140Overtime Salaries 20,500
Per Division Labor Calculation Worksheet1300Employee Benefits 263,270
704,910Subtotal Labor
CA Water Environment Association............$2,2441430Professional Develop & Recognitio 4,560
Tri-State Seminar, Las Vegas, NV
Registration $120/ea x 2...................$240
Airfare $300/ea x 2........................$600
Hotel $150/night x 3 x 2...................$900
Per Diem $64/day x 3 x 2...................$384
Ground Travel/shuttle $20/day x 3 x 2......$120
*
CWEA Wastewater Collection Workshops..........$500
*
Cues Technical School, Ontario, CA....Total $1,814
Registration $375/ea x 2...................$750
Hotel $150/night x 2 x 2...................$600
Per Diem $64/day x 3 x 2...................$384
Ground Travel $40/day x 2...................$80
Field/Mobile Broadband Data, $38/month x 42200Utilities-Other 1,820
Vactor recovery basin spoils removal fees2900Trash Removal 10,000
(Cost share w/0402, 0403, and 0405 Divisions)
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 81,620
On-site training class: Spill Volume Estimation3140Essential Training 1,500
Supervisor...Allowance ($50/month)............$6003311Cell Phones & Pagers 800
Flat rate emergency field cell phones.........$200
Online Safety Data Sheets Management..........$2054120Other Contractual Services 115,490
Online Safety Training Management.............$405
Safety Compliance Contract..................$5,860
Contract root control service..............$20,000
CarteGraph maintenance support..............$4,418
Easement research and surveys...............$1,000
GraniteNet software maintenance support.....$2,600
Maintenance specialty services:
Hydraulic jet cleaning, manhole inspection, CCTV,
manhole raising, frame and ring replacement,
in-pipe slip repair/top-hat laterals, point
repairs on laterals/trunks and collector lines,
smoke testing, traffic control, and easement
maintenance................................$60,000
Existing "Smart Covers" manhole monitoring
fee and battery service:15 @ $1,000/ea.....$15,000
Collection system monitoring and reporting
compliance..................................$6,000
Repairs to collection system CCTV video equipment4308Equipment Repair & Maint.7,000
and easement crawler
7 radios @ $90/ea4318Radios Repair & Maint.630
Replacement of hand tools (shovels, rakes, brooms,4516 Small Tools 1,000
screwdrivers, etc.) and small power tools and
Division 0405 - Wastewater Collection
295 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
accessories; small tools stock for Unit 62.4516 Small Tools 1,000
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 500
printer toner, files, etc.
Hearing protection, respirator cartridges, safety4750Safety Supplies 5,300
goggles, leather gloves, rain gear, shoe chains,
first aid kit restock, etc..................$1,380
SCBA face masks, 2 @ $460/ea..................$920
Gas detect/odor log sensors/calibration.....$1,000
Traffic control signs.......................$1,000
Nitrile gloves..............................$1,000
Sand, rock, base, and mortar................$2,0004760Operating Supplies 37,000
Parts/supplies for mains/laterals..........$18,000
Asphalt material/cold mix...................$2,000
Spill containment materials.................$2,000
Extension poles/cages.......................$2,000
Root control treatment product..............$2,000
Bolt-down manhole frame covers..............$4,000
CCTV transporter steel wheel replacements,
6 @ $333/ea.................................$1,998
Anti-pathogen disinfecting solution.........$3,000
Baseline physical: 1 @ $119...................$1194916Medical Exams 890
Class A DMV physicals: 3 @ $116/ea............$348
SCBA Fit Test: 7 @ $60/ea.....................$420
FOG Program: printing costs for manuals.......$1504922Printing300
Sewer lateral brochures (public education)....$150
Dues:4924 Publications & Dues 2,600
Class A license, renewal (1)...................$45
CA Water Environment Association (CWEA):
Collection System Maintenance Technologist
certifications................................$400
CA Water Environment Association
annual memberships (required for certifications):
7 @ $180/ea.................................$1,260
Southern California Alliance of Publicly Owned
Treatment Works (SCAP) membership.............$575
Water Environment Association (WEF)...........$320
Supply and laundry service for uniforms and4928Uniforms & Laundry 3,550
protective wear per employee agreements:
7 full-time employees.......................$1,405
T-shirts: 7 employees @ $10/ea.................$70
Shirts: 1 supervisor, 5 @ $30/ea..............$150
Jackets: 7 employees @ $75/ea.................$525
Boot allowance: 7 employees @ $200/ea.......$1,400
Specialized equipment: Vactor truck, shoring boxes4936Rental- Equipment 5,000
pumps, etc.
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 110,080
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.10,350
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 4,600
Unit #535 Trailer Rodder...................$15,0006106Const.Street Main.Equip 15,000
($26,700 budgeted in Equip Replace 0108)
(3) "SmartCover" manhole monitor devices...$20,0006199Other Equipment 56,130
Root cutter.................................$5,000
WGR "switcher" nozzle for Vactor............$4,500
Division 0405 - Wastewater Collection
296 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Pathogen system-3 vehicles @ $8,875 ea.....$26,6256199Other Equipment 56,130
475,720Subtotal Direct Expenditures
1,180,630Total Division 0405Expenditures
Division 0405 - Wastewater Collection
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RECLAIMED WATER SUPPLY AND STORAGE
Public Works Department
Division No: 0406
Division Goals & Objectives
»
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
40 46 37 40 41 39
165 163 173 169 168 170
19 18 21 17 20 0
Division Operating Budget
Authorized Positions (FTE)1.0 1.0 1.0 1.0 1.0 1.0
Personnel Expenditure 108,731$ 115,889$ 117,275$ 116,150$ 113,278$ 122,010$
Operations & Maintenance 410,166 446,193 410,889 532,140 572,325 612,800
Capital Outlay 4,040 4,810 3,810 8,070 8,070 8,070
Division Total 522,937$ 566,892$ 531,974$ 656,360$ 693,673$ 742,880$
Shutdown tests
Site inspections
Site violations issued
The Reclaimed Water Supply and Storage Division is responsible for the delivery of reclaimed (recycled) water
that is used for commercial landscape irrigation in the South Poway Business Park.Poway receives its reclaimed
water supply from the City of San Diego’s North City Reclamation Plant.The system is comprised of 13 miles
of system piping, one pumping station,one reservoir, and over 209 metered connections. The Division
monitors, operates, and maintains Poway’s two recycled water distribution system zones, including all
regulatory monitoring and compliance required by the State of California.
Meet demand for reclaimed water in the Poway Business Park.
Perform required four-year regulatory shutdown tests and one-year regulatory site inspections annually.
Update Recycled Water Agreement with the City of San Diego and complete Salt & Nutrient Management Plan.
Continue to provide prompt, direct contact with City customers and to assist them in achieving regulatory
compliance.
Abide by strict regulations associated with use of recycled water set by the State of California.
$-
$100
$200
$300
$400
$500
$600
$700
$800
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
299 6/6/18
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300 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Reclaimed Water-0406
Enterprise Fund- Water (510)
Personnel Expense
70,2041110Regular Salaries 72,29068,721 72,290 73,73067,092
01112Shift Differential 015 50 032
2181140Overtime Salaries 4,140639 1,146 1,250430
4661199Vacation and S/L Adjustment 01,973 0 01,309
46,3871300Employee Benefits 39,72044,541 39,792 47,03039,869
Total Personnel Expense $117,275 $116,150$115,889 $113,278 $122,010$108,731
Operations & Maintenance
3351430Professional Develop & Recognition 92060 895 1,0000
01708Chemical Analysis Fees 5000 500 5000
01726Special Studies 07,084 122,200 00
15,3152140Pumping Power 22,00014,683 30,152 31,66018,993
4562200Utilities-Other 460456 418 460456
6,2992730Treated Water 122,41082,655 79,614 131,8100
365,6592740Reclaimed Water 321,410305,276 274,073 321,020338,947
9,9553130Vehicle Maintenance and Operations 7,4706,101 7,470 8,6906,243
8023311Cell Phones & Pagers 600605 600 800602
1,3514120Other Contractual Services 1,530855 1,822 21,510810
04308Equipment Repair & Maint.7,5000 7,500 47,50011,831
04318Radios Repair & Maint.8087 0 900
04516Small Tools 5019 50 5045
04710Office & Stationery Supplies 100178 230 10086
164750Safety Supplies 5031 50 5018
3,9524760Operating Supplies 8,5002,604 8,500 12,5006,455
1,1834899Other Equipment < $1,000 8,9501,739 8,950 8,9504,975
1654916Medical Exams 180171 60 180113
04922Printing 10035 50 1000
2354924Publications & Dues 280353 275 180403
2484928Uniforms & Laundry 650168 516 650166
1244932Advertising 00 0 00
4,7935730Intergovernmental Fees 28,40023,032 28,400 25,00020,022
Total Operations & Maintenance $410,889 $532,140$446,193 $572,325 $612,800$410,166
Capital Outlay
3,1205510Capital Outlay Rental-Vehicle 3,5003,120 3,500 3,5003,100
6905530Capital Outlay Rental-Office 1,940690 1,940 1,940940
06199Other Equipment 2,6301,000 2,630 2,6300
Total Capital Outlay $3,810 $8,070$4,810 $8,070 $8,070$4,040
$531,974Division Total (Enterprise Fund- Water)$656,360$566,891 $693,673 $742,880$522,937
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0406 - Reclaimed Water
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 73,730
Per Division Labor Calculation Worksheet1140Overtime Salaries 1,250
Per Division Labor Calculation Worksheet1300Employee Benefits 47,030
122,010Subtotal Labor
American Backflow Prevention Association (ABPA):1430 Professional Develop & Recognitio 1,000
Backflow and cross-connection industry specialty
training classes, 1 employee..................$700
FOG (Fats, Oils, Grease) Training.............$300
Reclaimed water quality lab testings1708Chemical Analysis Fees 500
Pumping power: Gregg St. Reclaimed Pump Station2140SGregg Street Reclaimed 31,660
Field/Mobile Broadband Data, $38/month x 12200Utilities-Other 460
26,100 hcf (60/AF) @ $5.05/hcf............$131,8052730Treated Water 131,810
Reclaimed (recycled) water purchased from City of2740Reclaimed Water 321,020
San Diego for the South Poway Business Park, FY19:
425 acre feet (AF) @ $755.33/AF
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 8,690
Cross-Connection Spec...Allowance @ $50/month.$6003311Cell Phones & Pagers 800
Cross-Connection Spec...phone replacement.....$200
Online Safety Data Sheets Management...........$344120Other Contractual Services 21,510
Online Safety Training Management..............$67
Safety Compliance Contract....................$780
CarteGraph maintenance support................$631
Update Recycled Water Municipal Code & User
Manual.....................................$20,000
Pressure transmitters.......................$2,0004308Equipment Repair & Maint.47,500
Actuated ball valves........................$3,000
Intruder/door switches........................$500
Surge tank inspection.......................$2,000
PS12: rebuild reclaimed pump...............$40,000
Repair & Maintenance for one radio4318Radios Repair & Maint.90
Replacement of hand tools (shovels, rakes, brooms,4516 Small Tools 50
screwdrivers, etc.) and small power tools and
accessories
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 100
printer toner, files, etc.
Hearing protection, safety goggles, gloves, rain4750Safety Supplies 50
gear, shoe chains, first aid kit restock, etc.
Pump packings and mechanical seals............$5004760Operating Supplies 12,500
Drive belts and couplings.....................$600
Compressor parts..............................$250
Brass and plastic fittings, hardware........$1,500
Oils, grease, and paint.......................$500
Cla-Val parts: replace CSM11 controllers....$4,150
Electrical and electronic supplies..........$1,000
Air release valves (3)......................$4,000
Annual replacement: 2 of 8 chart recorders4899Other Equipment < $1,000 8,950
@ $600/ea...................................$1,200
Division 0406 - Reclaimed Water
303 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
1.5" recycled water meters..................$4,1504899Other Equipment < $1,000 8,950
2" recycled water meters....................$3,600
Class A DMV physical..........................$1164916Medical Exams 180
SCBA Fit Test..................................$60
Recycled Water User Manuals4922Printing100
Dues:4924 Publications & Dues 180
American Water Works Association:
Cross-Connection Specialist certification.....$100
San Diego Chapter WateReuse Association........$75
Supply and laundry service for uniforms and4928Uniforms & Laundry 650
protective wear per employee agreements:
1 full-time employee..........................$360
T-shirts: 1 employee...........................$10
Jacket: 1 employee.............................$75
Boot allowance: 1 employee....................$200
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 3,500
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 1,940
San Diego County Dept of Environmental Health:5730 Intergovernmental Fees 25,000
Recycled water site inspection fees........$25,000
Backflow Tester Replacement (full kit)......$2,6306199Other Equipment 2,630
620,870Subtotal Direct Expenditures
742,880Total Division 0406Expenditures
Revenues
Recycled water sales510 7649 Reclaimed Water Sales-Consumption 938,980
Reclaimed capacity charges510 7650 Reclaimed Water Sales-Capacity 117,000
Inspection revenue510 7737 Inspection 14,000
1,069,980Subtotal Revenue
1,069,980Total Division 0406Revenues
Division 0406 - Reclaimed Water
304 6/6/18
MAINTENANCE OPERATIONS
Public Works Department
Division No: 0410
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
NA 7,546 25,436 14,000 29,673 27,555
1,375 7,117 23,882 13,300 24,767 24,325
4,625 10,308 8,343 4,800 1,322 4,833
168 209 308 200 185 175
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 3.0 5.5 5.5 5.5
Personnel Expenditure 343,231$ 319,540$ 367,031$ 681,900$ 680,899$ 742,460$
Operations & Maintenance 48,274 52,690 54,527 61,640 72,668 81,000
Capital Outlay 4,340 49,932 8,368 7,820 7,820 7,820
Division Total 395,845$ 422,162$ 429,926$ 751,360$ 761,387$ 831,280$
Program Budgets Approp. Through March 2018 Added for 2018-19 Total
1110-Container Recycling 12,000$ 259,893$
1260-Used Oil Recycling 13,670$ 295,106$
1697-Household Hzrd Waste 200,000$ 4,032,374$
Total Program Budgets 225,670$ 4,587,373$
Requests and work orders completed*
This Division plans,oversees and administers the work of street maintenance, stormwater and flood control,
warehouse operations,and vehicle and equipment maintenance to protect public health and safety and to ensure
regulatory compliance, responsiveness, efficiency and effectiveness during normal and emergency operations.
Ensure regulatory compliance with state and federal environmental agencies.
Ensure proper cost accounting of City materials and assets.
Ensure timely response to service requests in assigned operational areas.
Requests and work orders received
4,361,703$
Graffiti removed sq. ft.
Development plans reviewed
* Prior to FY14-15, Statistics Reflect Only Streets and Drainage
247,893$
281,436$
3,832,374$
$-
$200
$400
$600
$800
$1,000
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
305 6/6/18
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306 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Maintenance Operations-0410
Enterprise Fund- Water (510)
Personnel Expense
227,8951110Regular Salaries 440,580188,219 432,919 461,060211,497
711130Part Time Salaries 16,66013,413 24,321 16,9900
1,3221140Overtime Salaries 3,110180 3,110 2,70024
6,0161199Vacation and S/L Adjustment 06,292 0 04,270
2,0121199EExecutive Leave Cash-out 01,820 1,704 03,569
129,7151300Employee Benefits 221,550109,616 218,845 261,710123,871
Total Personnel Expense $367,031 $681,900$319,540 $680,899 $742,460$343,231
Operations & Maintenance
5171430Professional Develop & Recognition 580780 2,781 3,1000
22,1692110Gas and Electricity 21,27020,702 29,867 31,37019,623
5,4242200Utilities-Other 6,0405,473 5,810 6,1604,839
02750City Water Use 1,0500 453 1,1400
553110Reimbursed Mileage 20015 200 200107
1,9203110BMileage Allowance 1,9201,920 3,397 3,8401,961
1,9503130Vehicle Maintenance and Operations 2,0701,813 2,070 2,2802,829
03140Essential Training 2502,184 250 025
9873310Telephone 1,1001,334 1,143 1,3001,144
9043311Cell Phones & Pagers 1,3001,107 1,523 2,100842
03320Postage 0357 0 00
4,4064120Other Contractual Services 8,5902,035 8,772 10,7002,235
8824308Equipment Repair & Maint.400113 200 4000
164318Radios Repair & Maint.150255 150 36038
494516Small Tools 04 0 1500
2,0414710Office & Stationery Supplies 1,8602,205 1,860 2,5002,502
1574750Safety Supplies 082 413 450140
1674760Operating Supplies 5001,078 206 500664
7334799Other Supplies and Materials 00 0 00
04916Medical Exams 00 110 00
04922Printing 00 69 082
1754924Publications & Dues 12055 120 21055
3534928Uniforms & Laundry 860339 1,022 860529
11,6225730Intergovernmental Fees 13,38010,839 12,252 13,38010,659
Total Operations & Maintenance $54,527 $61,640$52,690 $72,668 $81,000$48,274
Capital Outlay
2,6505510Capital Outlay Rental-Vehicle 6,9202,650 6,920 6,9202,650
2,0005520Capital Outlay Rental-Other Equip.00 0 00
1,4405530Capital Outlay Rental-Office 9001,440 900 9001,690
2,2786122BComputer Hardware 00 0 00
06122CComputer Software 045,842 0 00
Total Capital Outlay $8,368 $7,820$49,932 $7,820 $7,820$4,340
307 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
$429,926Division Total (Enterprise Fund- Water)$751,360$422,161 $761,387 $831,280$395,845
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310 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0410 - Maintenance Operations
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 461,060
Per Division Labor Calculation Worksheet1130Part Time Salaries 16,990
Per Division Labor Calculation Worksheet1140Overtime Salaries 2,700
Per Division Labor Calculation Worksheet1300Employee Benefits 261,710
742,460Subtotal Labor
Administrative Assistant III Software or1430Professional Develop & Recognitio 3,100
Professional Development Training............ $150
*
Warehouse Associate Training..................$150
*
Maintenance Superintendent Association (MSA)
Annual Conference.............................$298
Location: Indio, October 2-5, 2018
Attendee: Maintenance Operations Manager
Registration (1 day): $185
Meals: Per Diem:: ($64/day x 75%) $48
Parking/Mileage: $65
*
League of CA Cities
City Manager's Meeting........................$719
Location: San Diego, Feb. 13-15, 2019
Attendee: Assistant Director/Operations
Registration: $575
Meals Per Diem: $144
*
Maintenance Superintendents Association meetings
Manager 12 @ $25/ea...........................$300
*
CA Special Districts Assoc. Workshop..........$338
Location: TBA
Attendee: Assistant Director/Operations
Registration: $225
Meals: Per Diem:: ($64/day x 75%) $48
Parking/Mileage: $65
*
Muni Mgmt. Assoc. of So CA (MMASC) Conf.......$898
Location: Indian Wells, October 17-19, 2018
Attendee: Sr. Management Analyst
Registration:..............................$400
Hotel: $200/day for 1 day..................$200
Meals: Per diem up to $64/day: 2 days......$128
Ground Travel/Mileage:.....................$120
Parking.....................................$50
*
Technical training............................$250
Crosthwaite Material Handling Yard..........$6,2802110Gas and Electricity 31,370
Public Works Operations Center.............$25,090
Fire Alarm/Security Monitoring Contract.....$5,7002200Utilities-Other 6,160
Broadband for DigAlert module.................$460
Charge for City Water Usage2750City Water Use 1,140
Maint. Operations staff mileage reimbursement3110Reimbursed Mileage 200
Assistant Director @ $160/mo................$1,9203110BMileage Allowance 3,840
Division 0410 - Maintenance Operations
311 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Manager @ $160/mo...........................$1,9203110BMileage Allowance 3,840
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 2,280
Telephone line charges, vehicle storage alarm,3310 Telephone 1,300
warehouse modem, PW fax 858/679-8719, PW alarm
Assistant Director...Allowance ($75/mo).......$9003311Cell Phones & Pagers 2,100
Manager... Allowance ($50/mo).................$600
Asst. Director... Phone Replacement...........$200
Emergency Response Tech...City phone..........$400
Cartegraph maintenance support..............$3,7874120Other Contractual Services 10,700
Online Safety Data Sheets Management..........$170
Online Safety Training Management.............$338
DigAlert maintenance support................$6,400
Warehouse and Operations Center4308Equipment Repair & Maint.400
4 radios @ $90/ea4318Radios Repair & Maint.360
Hand truck4516Small Tools 150
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 2,500
printer toner, files, etc.
Hearing protection, safety googles, hard4750Safety Supplies 450
hats, and other related safety supplies
Miscellaneous Warehouse supplies4760Operating Supplies 500
Publications:4924 Publications & Dues 210
Specialized publications MUTCD, Greenbook.... $125
Municipal Management Association So. CA (MMASC)
Sr. Management Analyst........................ $85
Supply and laundry service for uniforms and4928Uniforms & Laundry 860
protective wear per employee agreements:
1 Full-time employee..........................$165
Jacket: 1 @ $75/ea............................$75
T-shirts: 5 @ $10/ea..........................$50
Boot allowance: 2 employee @ $200/ea..........$400
Uniform Replacement...........................$165
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 6,920
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 900
Crosthwaite Parkway Business Center Association5730Intergovernmental Fees 13,380
Landscape Maint. fee @ $1,115/month
88,820Subtotal Direct Expenditures
831,280Total Division 0410Expenditures
Division 0410 - Maintenance Operations
312 6/6/18
STREETS MAINTENANCE
Public Works Department
Division No: 0411
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
257,756 303,557 201,525 300,000 252,541 227,033
164 381 286 300 236 261
100% 100% 100% 100% 100% 100%
95% 96% 93% 95% 94% 100%
437 215 294 150 175 235
Division Operating Budget
Authorized Positions (FTE)10.9 10.9 10.9 10.9 10.9 10.9
Personnel Expenditure 722,828$ 787,221$ 850,102$ 894,150$ 803,316$ 902,510$
Operations & Maintenance 2,791,396 2,816,875 2,811,858 3,492,690 3,816,616 3,275,330
Capital Outlay 106,720 124,510 124,510 159,340 159,340 159,340
Division Total 3,620,944$ 3,728,606$ 3,786,470$ 4,546,180$ 4,779,272$ 4,337,180$
Percentage of Pothole Work Orders
Responded to Within 1 Working Day
Percentage of Sign Repairs Completed
Within 10 Working Days
Sidewalk Grinds Completed
This Division preserves and maintains the public roadway infrastructure to ensure the safe and efficient movement
of pedestrians, traffic, goods and emergency services at all times, including special events and emergency
situations such as storm, flood and fire. The Division is responsible for the maintenance and repair of the City's
165 miles of roads and right-of-ways, sidewalks, regulatory signs, street trees, and removing graffiti from areas
visible from the right-of-way.
Preserve and maintain the public roadway infrastructure.
Respond to roadway emergencies.
Remove graffiti in areas visible from the right-of-way.
Square Feet of Asphalt Repaired
Number of Potholes Repaired
$‐
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
Actual
2014‐15
Actual
2015‐16
Actual
2016‐17
Adopted
2017‐18
Estimated
2017‐18
Adopted
2018‐19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
313 6/6/18
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Street Maintenance-0411
Gasoline Taxes (211)
Personnel Expense
481,9811110Regular Salaries 493,140434,916 433,264 472,630401,262
221112Shift Differential 03 17 043
1,9001114Standby Pay 2,0001,745 3,650 6,0002,755
31,7361130Part Time Salaries 76,92046,897 76,920 78,45035,298
19,1991140Overtime Salaries 22,07018,089 22,070 29,75017,132
2,6691199Vacation and S/L Adjustment 010,654 0 013,087
312,5951300Employee Benefits 300,020274,917 267,395 315,680253,250
Total Personnel Expense $850,102 $894,150$787,221 $803,316 $902,510$722,828
Operations & Maintenance
3,3811430Professional Develop & Recognition 5,9005,957 3,314 3,6700
4562200Utilities-Other 910109 874 9100
1,5152905Dump Fees 3,0001,211 3,000 6,0001,715
02910Hazardous Waste Removal 1,5001,930 1,500 1,5001,140
172,5933130Vehicle Maintenance and Operations 177,540160,961 177,540 174,070151,247
7523140Essential Training 2,5002,107 2,492 2,500156
8413311Cell Phones & Pagers 850618 850 650613
913320Postage 1,00082 1,000 1,000862
66,3184120Other Contractual Services 89,23058,401 90,252 93,98037,462
2404318Radios Repair & Maint.980294 980 1,170157
407,9294320ARoadways Repair & Maint. Public Wk 506,000317,641 561,076 500,000459,935
724,5474320BRoadways R & M Eng Srv-Cong Rel 885,000808,769 1,232,813 660,000646,277
885,5434320CRoadways R & M Eng Srv-Maint 1,200,000958,921 1,096,452 444,300940,433
7,3004320DRoadways R & M Eng Srv-RAMS 7,3007,300 7,300 7,3007,300
04320ERoadways R & M Eng Srv-Rd Maint&00 0 755,7000
14,8644324Sidewalks & Barricades Repair & Mtn 24,00016,389 24,000 24,00019,584
224,1044330Street Striping 250,000181,213 280,000 250,000223,562
226,7114332Street Sweeping 230,000220,729 231,900 240,290213,277
8,5574514Sign Maintenance Materials 30,00010,352 25,220 30,00022,380
3,3654516Small Tools 4,0002,504 3,189 3,0003,581
22,6254520Street Repairs Materials 40,50024,191 40,500 40,50021,040
174710Office & Stationery Supplies 051 90 00
4,7024750Safety Supplies 4,5006,101 4,500 7,0003,450
21,5854760Operating Supplies 15,50021,355 15,500 15,50017,118
3304916Medical Exams 350330 110 350110
04922Printing 035 34 00
554924Publications & Dues 220339 220 18055
9,8154928Uniforms & Laundry 5,9105,057 5,910 5,7604,078
5214932Advertising 0380 0 0639
3,1004936Rental- Equipment 6,0003,547 6,000 6,00015,226
Total Operations & Maintenance $2,811,858 $3,492,690$2,816,875 $3,816,616 $3,275,330$2,791,396
Capital Outlay
315 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
118,6305510Capital Outlay Rental-Vehicle 153,210118,630 153,210 153,210100,120
3,8005520Capital Outlay Rental-Other Equip.3,7803,800 3,780 3,7803,390
2,0805530Capital Outlay Rental-Office 2,3502,080 2,350 2,3503,210
Total Capital Outlay $124,510 $159,340$124,510 $159,340 $159,340$106,720
$3,786,470Division Total (Gasoline Taxes)$4,546,180$3,728,606 $4,779,272 $4,337,180$3,620,944
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0411 - Street Maintenance
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 472,630
Per Division Labor Calculation Worksheet1114Standby Pay 6,000
Per Division Labor Calculation Worksheet1130Part Time Salaries 78,450
Per Division Labor Calculation Worksheet1140Overtime Salaries 29,750
Per Division Labor Calculation Worksheet1300Employee Benefits 315,680
902,510Subtotal Labor
Maintenance Superintendents Assn. (MSA) meetings1430Professional Develop & Recognitio 3,670
Supervisor 12 @ $25/ea........................$300
Right-of-Way Tree/Shrub Training
11 @ $200 ea................................$2,200
*
Maintenance Superint. Assn.Conf.............$1,167
Attending: Supervisor
Location: Indio October 2-5, 2018
Registration...............................$475
Hotel $120/day for 3 days..................$360
Meals: Per Diem ($64/day x 3)............. $192
Parking/Mileage............................$140
Field/Mobile Broadband Data (2 @ $38/month)2200 Utilities-Other 910
Asphalt and concrete disposal/recycling2905Dump Fees 6,000
Tack emulsion, traffic paint,2910 Hazardous Waste Removal 1,500
right-of-way illegal material dump
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 174,070
Class A License training, 1 employee.......$2,5003140Essential Training 2,500
Supervisor...Allowance........................$6003311Cell Phones & Pagers 650
Flat rate emergency field cell phones..........$50
Annual pavement maintenance resident3320Postage1,000
notification Zone 2
Tree trimming/removal/replacement...year 24120Other Contractual Services 93,980
of 4 year cycle............................$43,800
Fence and guardrail repairs.................$7,000
Honor Camp right-of-way clean-up and
weed abatement..............................$1,638
Right-of-way herbicide spraying.............$3,000
Cartegraph maintenance support..............$5,681
Safety compliance...........................$7,050
Online Safety Data Sheets Management..........$272
Online Safety Training Management.............$540
Emergency Tree Removal.....................$25,000
13 radios @ $90/ea4318Radios Repair & Maint.1,170
Cost of in-house deep patch program, including4320ARoadways Repair & Maint. Public Wk 500,000
grinding, trucking, paving and crack sealing for
Zone 2
Contract pavement maintenance: Development Svc4320BRoadways R & M Eng Srv-Cong Rel 660,000
Overlay Zone 2
Contract pavement maintenance: Development Svc4320CRoadways R & M Eng Srv-Maint 444,300
Slurry Seal Zone 1
Division 0411 - Street Maintenance
319 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Contract pavement maintenance: Development Svc4320DRoadways R & M Eng Srv-RAMS 7,300
Regional Arterial Management System
Street funds to be used in accordance with the4320ERoadways R & M Eng Srv-Rd Maint&Re 755,700
Road Maintenance & Rehab Program requirements
Concrete for in-house sidewalk, curb and4324Sidewalks & Barricades Repair & Mt 24,000
gutter repair and replacement..............$19,000
Roadside guardrail and barricade
materials...................................$5,000
Roadway traffic lanes, islands and bike lanes:4330 Street Striping 250,000
Development Svc Zone 1, refresh Zones 3, 5 & 7
Annual contract...........................$235,2904332Street Sweeping 240,290
Special sweeps..............................$5,000
Replacement signs, hardware and poles for4514Sign Maintenance Materials 30,000
annual sign inspection program, Zones 7
and 8......................................$28,000
Citywide directional sign repair & maint....$2,000
Replacement of hand tools (shovels, rakes, brooms,4516 Small Tools 3,000
screwdrivers, etc.), small power tools, chainsaws,
pole saws, weed eaters, blowers, etc.
Class II base, sand, rock, aggregate.......$18,0004520Street Repairs Materials 40,500
Pothole repair .............................$3,000
Asphalt for repairs other than annual
paving program.............................$15,000
Asphalt tack................................$1,000
Traffic paint & road legends................$2,000
Asphalt release/graffiti removal products...$1,500
Hearing protection, respirator cartridges, safety4750Safety Supplies 7,000
goggles, gloves, rain gear, shoe chains, first aid
kit restock, etc............................$3,900
Traffic control equipment, high level warning
signs, barricades, cones, delineators, etc..$3,100
Herbicide for right-of-way maint............$6,0004760Operating Supplies 15,500
Red-e-crete, portland cement, absorbent,
etc.........................................$4,000
Propane for crack seal, tack machine and
paving equipment............................$1,500
Lumber, irrigation, parts, plants, tarps,
graffiti paint, hardware, etc...............$4,000
Class A DMV physicals: 3 @ $116/ea............$3484916Medical Exams 350
Dues:4924 Publications & Dues 180
Maintenance Superintendents Association........$55
Class A license 1 @ $45........................$45
Tree worker dues...............................$80
Supply and laundry service for uniforms and4928Uniforms & Laundry 5,760
protective wear per employee agreements:
9 Full-time employees @ $145/ea.............$1,305
4 Seasonal employees @ $60/ea.................$240
Jackets: 9 Full-time employees @ $75/ea.......$675
Jackets: 4 Seasonal employees @ $75/ea........$300
T-shirts: 12 employees @ $10/ea...............$120
Shirts: 1 supervisor, 5 @ $30/ea..............$150
Boot allowance: 9 Full-time employees @
$200/ea.....................................$1,800
Boot allowance: 4 Seasonal employees @
Division 0411 - Street Maintenance
320 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
$100/ea.......................................$4004928Uniforms & Laundry 5,760
Uniform replacement...........................$915
Specialized equipment for traffic control and4936Rental- Equipment 6,000
annual paving program
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 153,210
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.3,780
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 2,350
3,434,670Subtotal Direct Expenditures
4,337,180Total Division 0411Expenditures
Division 0411 - Street Maintenance
321 6/6/18
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STORMWATER AND FLOOD CONTROL
Public Works Department
Division No: 0412
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
100%/19%100%/10%100%/19%100%/15%100%/15%100%/10%
100%/86%100%/90%100/%/90%100%/100%100%/80%100%/82%
75%80%85%80%90%90%
35,255 18,139 62,956 45,000 22,000 32,000
1 7 5 3 6 6
Division Operating Budget
Authorized Positions (FTE)6.0 6.0 6.0 6.0 6.0 6.0
Personnel Expenditure 529,607$ 603,213$ 624,437$ 577,100$ 524,599$ 598,540$
Operations & Maintenance 227,408 280,427 235,948 298,850 299,345 372,520
Capital Outlay 64,360 131,320 93,750 119,280 119,280 119,280
Division Total 821,375$ 1,014,960$ 954,135$ 995,230$ 943,224$ 1,090,340$
Percentage of 4.8 Miles (25.1 acres) of
Earthen Channels Mowed
Square Feet of Invasive Plants Removed
Corrugated Metal Pipe (CMP) Repairs
This Division is responsible for inspecting and maintaining the public drainage and stormwater collection and conveyance
systems to reduce risk of death, injury and property damage due to flooding. This Division performs annual inspections and
maintains over 1,400 stormwater drain inlets,26 channel mowing sections,12 detention basins,44 under road box culverts
and 64 miles of pipeline to verify proper operation of all municipal structural treatment controls designed to reduce
pollutant discharges and comply with the National Pollutant Discharge Elimination Systems (NPDES) permit.
Inspect and maintain catch basins, stormwater drain inlets, concrete and open earthen channels.
Complete annual channel cleaning, mowing and invasive/exotic plant removal.
Repair or replace failed corrugated metal pipe (CMP).
Percentage of 1,453 Drop Inlets Inspected
and Required Cleaning
Percentage of 6.3 Miles of Concrete
Channels Inspected and Cleaned
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
323 6/6/18
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324 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Storm Water & Flood Control-0412
Drainage- Current (231)
Personnel Expense
324,3771110Regular Salaries 338,100325,715 284,673 338,900297,945
6,8851114Standby Pay 6,0007,315 6,000 8,0006,640
16,6921130Part Time Salaries 04,200 0 00
29,3911140Overtime Salaries 14,44029,789 20,439 16,25015,518
4,6091199Vacation and S/L Adjustment 08,749 0 04,586
242,4841300Employee Benefits 218,560227,445 213,487 235,390204,918
Total Personnel Expense $624,437 $577,100$603,213 $524,599 $598,540$529,607
Operations & Maintenance
5961430Professional Develop & Recognition 2,500756 2,500 2,7500
1,8242200Utilities-Other 1,3701,444 1,692 1,370907
02910Hazardous Waste Removal 4,0000 4,000 4,0000
116,3113130Vehicle Maintenance and Operations 150,800108,780 150,800 120,89097,916
2,3073140Essential Training 3,250251 3,242 5000
6243311Cell Phones & Pagers 800630 650 800634
60,4814120Other Contractual Services 76,22051,507 73,972 75,02048,148
10,0734308Equipment Repair & Maint.11,00014,892 11,000 20,5004,943
2004318Radios Repair & Maint.750441 750 900252
1,9784516Small Tools 2,0001,749 2,000 2,000625
954710Office & Stationery Supplies 0104 109 00
2,0494750Safety Supplies 2,2001,787 2,200 3,2001,520
26,6354760Operating Supplies 22,60057,272 26,600 26,60024,331
5724799Other Supplies and Materials 1,3001,490 1,300 1,3001,081
7154916Medical Exams 1,310914 480 1,1901,775
344922Printing 00 0 00
04924Publications & Dues 073 0 00
4,7334928Uniforms & Laundry 3,5003,168 2,800 3,5002,322
2,2344936Rental- Equipment 7,25031,065 7,250 10,00039,382
4,4865730Intergovernmental Fees 8,0004,105 8,000 98,0003,573
Total Operations & Maintenance $235,948 $298,850$280,427 $299,345 $372,520$227,408
Capital Outlay
68,9005510Capital Outlay Rental-Vehicle 99,95068,900 99,950 99,95060,800
23,8005520Capital Outlay Rental-Other Equip.17,8102,510 17,810 17,8102,510
1,0505530Capital Outlay Rental-Office 1,5201,050 1,520 1,5201,050
06106Const.Street Main.Equip 058,860 0 00
Total Capital Outlay $93,750 $119,280$131,320 $119,280 $119,280$64,360
$954,135Division Total (Drainage- Current)$995,230$1,014,960 $943,224 $1,090,340$821,375
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0412 - Storm Water & Flood Control
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 338,900
Per Division Labor Calculation Worksheet1114Standby Pay 8,000
Per Division Labor Calculation Worksheet1140Overtime Salaries 16,250
Per Division Labor Calculation Worksheet1300Employee Benefits 235,390
598,540Subtotal Labor
Stormwater Methods and Equipment Training1430Professional Develop & Recognitio 2,750
6 @ $250 ea.................................$1,500
Stormwater Maintenance Regulatory Compliance
Training 5 @ $200 ea........................$1,000
*
Technical training............................$250
Field Use Ipads - 3 @ $38/month.............$1,3682200Utilities-Other 1,370
Vactor contaminated spoils, contaminated soil and2910Hazardous Waste Removal 4,000
debris, oil absorbent booms, storm water, illegal
material dump
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 120,890
Confined space training.......................$5003140Essential Training 500
Supervisor...Allowance ($50/month)............$6003311Cell Phones & Pagers 800
Flat rate emergency field cell phones.........$200
Channel mowing: mower transportation4120Other Contractual Services 75,020
service.....................................$5,850
Channel mowing: biological surveys and
reporting..................................$12,000
Other biological surveys and reporting......$4,000
Title report services.........................$900
Fence, guardrail and railing repairs........$3,000
The Arc of San Diego.......................$40,275
Cartegraph maintenance support..............$3,787
Safety compliance...........................$4,700
Online Safety Data Sheets Management..........$170
Online Safety Training Management.............$338
Channel mower expendable parts:4308 Equipment Repair & Maint.20,500
Bearings....................................$3,000
Belts.........................................$600
Fixed tooth knives..........................$2,400
Other/as needed.............................$5,000
Extended warranty (60 mo/2,000 hrs).........$9,500
10 radios @ $90/ea4318Radios Repair & Maint.900
Replacement of hand tools (shovels, rakes, brooms,4516 Small Tools 2,000
screwdrivers, etc.) and small power tools and
accessories
Hearing protection, respirator cartridges, safety4750Safety Supplies 3,200
goggles, gloves, rain gear, shoe chains, first aid
kit restock, etc..............................$800
Traffic control equipment, high level warning
signs, barricades, cones, delineators, etc....$700
Fall protection equipment.....................$700
Sanitation PPE for encampments..............$1,000
Storm water infrastructure repair materials:4760 Operating Supplies 26,600
Division 0412 - Storm Water & Flood Control
327 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
cement, sand, gravel, drain pipe, culvert4760Operating Supplies 26,600
material, forming materials, etc............$4,000
Pesticide ..................................$5,000
Red-e-crete, portland cement,
absorbent, etc..............................$5,000
Storm inlet grates..........................$2,600
Erosion control materials: storm water
filters, sand/gravel bags, spill absorbent
wattles and booms for illegal discharge
cleanup.....................................$6,000
Sand bags...................................$4,000
Chainsaws, pole saws, weed eaters, blowers, etc.4799 Other Supplies and Materials 1,300
Baseline physicals: 6 @ $119/ea...............$7144916Medical Exams 1,190
Class A DMV physicals: 1 @ $116/ea............$116
Self Contained Breathing Apparatus (SCBA)
fit test: 6 @ $60/ea..........................$360
Supply and laundry service for uniforms and4928Uniforms & Laundry 3,500
protective wear per employee agreements:
6 full-time employees @ $120/ea...............$720
Jackets: 6 employees @ $75/ea.................$450
T-shirts: 6 employees @ $10/ea.................$60
Shirts: 1 supervisor, 5 @ $30/ea..............$150
Boot allowance: 6 employees @ $200/ea.......$1,200
Uniform replacement...........................$915
Specialized equipment rental:dozer, mini excavator4936Rental- Equipment 10,000
skidsteer w/attach., etc...................$10,000
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 99,950
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.17,810
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 1,520
Channel mowing permit fees..................$5,0005730Intergovernmental Fees 98,000
New permit fees for sediment removal........$3,000
Concrete channel maintenance permit........$90,000
491,800Subtotal Direct Expenditures
1,090,340Total Division 0412Expenditures
Division 0412 - Storm Water & Flood Control
328 6/6/18
VEHICLE AND EQUIPMENT MAINTENANCE
Public Works Department
Division No: 0413
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Total Street-Legal Vehicle Inventory 119 130 99 124 95 99
51% /49%71% / 29%41%/59%65%/35%41%/59%41%/59%
100%100%100%100%100%100%
Division Operating Budget
Authorized Positions (FTE)3.0 4.0 4.0 4.0 4.0 3.0
Personnel Expenditure 353,326$ 368,415$ 420,980$ 457,480$ 411,811$ 348,310$
Operations & Maintenance 611,594 582,741 543,168 647,540 557,864 662,860
Capital Outlay 34,500 40,133 93,132 44,440 108,440 44,440
Division Total 999,420$ 991,289$ 1,057,280$ 1,149,460$ 1,078,115$ 1,055,610$
Percentage of Regulatory
Compliance Achieved
This Division ensures safe and reliable vehicles and equipment for City departments while meeting regulatory
requirements,inspections and certifications.The City's fleet and equipment inventory includes sedans, law enforcement
vehicles,fire apparatus, sewer and water equipment, heavy-duty trucks, tractors, trailers,off-road and industrial
equipment,generators,and small landscape equipment.Essential vehicle services include acquisition and disposal,
preventive maintenance, repairs,regulatory compliance,provision of close to 100,000 gallons of fuel and oil supplies, and
collection and disposal of hazardous waste generated by City departments.
Maintenance strategies that ensure a constant state of readiness.
Proactive and preventive maintenance to extend and maximize service life.
Meet or exceed local, State, and Federal regulatory requirements.
Percentage of Time Spent on
Scheduled Maintenance Compared
to Unscheduled Repairs
$-
$200
$400
$600
$800
$1,000
$1,200
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
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330 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Vehicle & Equip Maint-0413
Internal Svc Fd- Capt'l Replacement (611)
Personnel Expense
239,2721110Regular Salaries 279,260215,633 256,154 213,160214,617
4,8701140Overtime Salaries 5,1805,122 2,834 2,5003,623
01198WC/LTD Reimbursements 00 -5,330 00
9,4221199Vacation and S/L Adjustment 05,309 26,205 0367
167,4161300Employee Benefits 173,040142,351 131,948 132,650134,719
Total Personnel Expense $420,980 $457,480$368,415 $411,811 $348,310$353,326
Operations & Maintenance
9601430Professional Develop & Recognition 8000 815 9000
10,6722110Gas and Electricity 11,35010,439 11,660 12,25010,548
9122200Utilities-Other 950940 930 960817
5,4672910Hazardous Waste Removal 4,6804,604 4,680 5,5002,920
203,9793120Vehicle Operations 334,000223,886 239,898 334,000285,640
4,6643140Essential Training 5,8504,322 5,846 5,300141
2143310Telephone 200190 238 250206
193311Cell Phones & Pagers 10018 65 10020
36,6564120Other Contractual Services 45,72037,250 52,361 60,57029,266
3,2984308Equipment Repair & Maint.3,5001,137 3,500 3,5002,495
89,1194312Outside Vehicle Repair & Maint.75,800118,465 75,800 75,800128,501
1324318Radios Repair & Maint.230109 230 27038
1,5504516Small Tools 2,5001,628 1,327 2,5001,120
6184710Office & Stationery Supplies 500705 500 500454
3434750Safety Supplies 450326 435 450127
2,0504760Operating Supplies 4,0003,601 3,558 4,0003,402
169,0474799Other Supplies and Materials 140,000164,844 140,000 140,000134,907
04828Photographic Equipment < $1,000 09 0 00
2204916Medical Exams 460330 330 120220
2644924Publications & Dues 080 80 800
2,2354928Uniforms & Laundry 2,7701,281 1,930 2,130995
2454932Advertising 00 0 00
10,5025730Intergovernmental Fees 13,6808,576 13,681 13,6809,775
Total Operations & Maintenance $543,168 $647,540$582,741 $557,864 $662,860$611,594
Capital Outlay
15,1005510Capital Outlay Rental-Vehicle 11,74015,100 11,740 11,74010,300
19,7105520Capital Outlay Rental-Other Equip.19,90019,710 19,900 19,90019,710
1,4405530Capital Outlay Rental-Office 1,8001,440 1,800 1,8001,690
06122BComputer Hardware 03,883 0 02,800
56,8826199Other Equipment 11,0000 75,000 11,0000
Total Capital Outlay $93,132 $44,440$40,133 $108,440 $44,440$34,500
$1,057,280Division Total (Internal Svc Fd- Capt')$1,149,460$991,289 $1,078,115 $1,055,610$999,419
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0413 - Vehicle & Equip Maint
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 213,160
Per Division Labor Calculation Worksheet1140Overtime Salaries 2,500
Per Division Labor Calculation Worksheet1300Employee Benefits 132,650
348,310Subtotal Labor
Automotive Training Group: Scan Tool Diagnostics1430Professional Develop & Recognitio 900
Supervisor & 2 mechanics @ $200 ea............$600
*
Technical training............................$300
Fleet Maintenance facility2110Gas and Electricity 12,250
Fire Alarm and Security System Monitoring Contract2200Utilities-Other 960
Used tire disposal..........................$1,2002910Hazardous Waste Removal 5,500
Used oil, oil filter, paint, coolant,
transmission fluid, etc.....................$4,300
Fuel for City's fleet:3120 Vehicle Operations 334,000
Unleaded: 55,000 gal @ $4.00/gal.........$220,000
Diesel: 27,143 gal @ $4.20/gal............$114,000
Pierce Technician Training..................$2,8683140Essential Training 5,300
Location: Las Vegas, NV
Attendee: Equipment Mechanic
Registration.............................$1,550
Airfare....................................$200
Hotel: $120/day for 5 days.................$600
Meals: Per Diem: $64 x 5 + $64 x 1 x 75%...$368
Shuttle to/from airport....................$150
*
CA Fire Mechanic Academy....................$2,283
Location: Sacramento, CA
Attendee: Sr. Equipment Mechanic
Registration...............................$550
Airfare....................................$350
Hotel: $120/day for 5 days.................$600
Meals: Per Diem: $64 x 5 + $64 x 1 x 75%...$368
Shuttle to/from airport....................$90
Car rental and gas............................$325
*
Certif training for exam Equip. Mechanic......$150
Modem line @ Fleet Maintenance facility3310Telephone250
Flat rate emergency field cell phones.........$1003311Cell Phones & Pagers 100
Washrack/clarifier maint and repair.........$3,6004120Other Contractual Services 60,570
Parts cleaner service.......................$1,400
Emergency generator maint and repair.......$14,730
Fueling system testing, maint and repair....$6,050
Hoist and lift inspection, service & repair.$4,075
Cartegraph maintenance support..............$1,894
Online Safety Data Sheets Management...........$68
Online Safety Training Management.............$135
Safety Compliance Contract..................$2,350
Fuel Management Software System, maintenance
agreement & updates.........................$1,150
Contract for Clean Air Compliance...........$5,000
Remote Monitoring of Emergency Generators
Division 0413 - Vehicle & Equip Maint
333 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
For APCD and Emergency Operations...........$5,1204120Other Contractual Services 60,570
Regulatory compliance contract..>..........$15,000
Shop tools, compressors, fluid pump, etc.4308 Equipment Repair & Maint.3,500
Specialized outsourced fleet service and repairs:4312 Outside Vehicle Repair & Maint.75,800
Annual vehicle smog testing.................$1,500
Annual diesel smoke testing...................$800
Annual diesel particulate matter filter
cleaning....................................$2,800
Forklift service and maint..................$1,000
Body shop repairs...........................$7,500
Vactor and heavy tractor repairs...........$19,400
Cooling and air conditioning repairs........$3,000
Hydraulic system & hose repairs.............$4,500
Towing......................................$1,000
Specialized fire apparatus and ambulance
maintenance and repairs....................$15,000
Heavy engine and transmission repairs......$18,500
Annual crane inspection/certification.........$800
3 radios @ $90/ea4318Radios Repair & Maint.270
Replacement of hand tools (impact wrenches,4516 Small Tools 2,500
sockets, jacks, wrenches, screw drivers, drills,
grinder, etc.) and small power tools and
accessories
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 500
printer toner, files, etc.
Hearing protection, respirator cartridges, safety4750Safety Supplies 450
goggles, gloves, rain gear, shoe chains, first aid
kit restock, etc.
Chemicals, welding supplies, oxygen, acetylene,4760 Operating Supplies 4,000
metal, keys, hardware, etc.
Repair parts and materials for light and heavy4799Other Supplies and Materials 140,000
duty vehicles and equipment: tires, fuel systems,
engine, transmission, cooling, etc.
Class A DMV physicals: 1 @ $116/ea4916Medical Exams 120
So. Cal Fire Mechanics Assoc. dues 2 @40/ea4924Publications & Dues 80
Supply and laundry service for uniforms and4928Uniforms & Laundry 2,130
protective wear per employee agreements:
3 full-time employees @ $145/ea...............$435
Jackets: 3 employees @ $75/ea.................$225
T-shirts: 2 employees @ $10/ea.................$20
Shirts: 1 supervisor, 5 @ $30/ea..............$150
Boot allowance: 3 employees @ $200/ea.........$600
Uniform Replacements..........................$700
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 11,740
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.19,900
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 1,800
12 Air Pollution Control District emergency5730Intergovernmental Fees 13,680
generator and equipment permits.............$6,260
7 Dept Environmental Health Hazardous
Material Business Plans.....................$5,620
Annual fuel storage tax.....................$1,800
Field Automation6122BComputer Hardware 0
Division 0413 - Vehicle & Equip Maint
334 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Replace wheel balancer ($18,000 total, $7,0006199Other Equipment 11,000
budgeted in division 0108)
707,300Subtotal Direct Expenditures
1,055,610Total Division 0413Expenditures
Revenues
Revenue for division charges for vehicle611 7850 Vehicle Maintenance Revenue 1,359,620
and equipment maintenance. It includes division
0413's direct costs plus its share of the City-
wide cost allocation.
1,359,620Subtotal Revenue
1,359,620Total Division 0413Revenues
Division 0413 - Vehicle & Equip Maint
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PARKS, TRAILS AND LANDSCAPE MAINTENANCE
Public Works Department
Division No: 0418
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Acres Maintained 232 232 232 232 232 232
Sport Courts and Fields Maintained 26 26 26 26 26 26
Miles of Trails 56 56 56 56 56 56
Eagle/Girl Scout Projects Supported 22 15 9 10 6 10
Special Events Supported 24 24 24 24 24 24
35 36 36 36 29 29
Division Operating Budget
Authorized Positions (FTE)15.0 15.0 15.0 14.4 14.4 15.0
Personnel Expenditure 1,185,112$ 1,195,532$ 1,220,786$ 1,212,470$ 1,172,709$ 1,360,130$
Operations & Maintenance 670,170 773,313 852,879 1,075,670 1,087,078 1,210,010
Capital Outlay 101,761 104,418 103,372 126,070 124,804 129,070
Division Total 1,957,043$ 2,073,263$ 2,177,037$ 2,414,210$ 2,384,591$ 2,699,210$
This Division provides safe, clean,well-maintained, inviting,useable public parks,trails and green spaces to
support quality programming and enhance the enjoyment for all residents and visitors.The Division provides full-
service maintenance for parks and public restrooms,certain vacant City properties, sports courts and fields, trails,
and open space.The Division also performs mandated playground inspections,administers the City's pesticide
program, and supports landscape maintenance at City Hall.
Maintain developed parks.
Maintain and expand trails system.
Reduce water consumption by converting to low volume irrigation and increase water monitoring capabilities in
landscaped areas to achieve maximum water efficiency.
Successor Agency/Housing Authority
Properties Maintained
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
337 6/6/18
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338 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Park, Trail & Landscape Maint-0418
General Fund (100)
Personnel Expense
687,9771110Regular Salaries 704,210687,990 688,659 736,760690,897
01112Shift Differential 00 30 00
42,7331130Part Time Salaries 51,28026,627 51,280 72,12017,824
19,3571140Overtime Salaries 16,87016,431 16,870 14,30011,933
10,8901199Vacation and S/L Adjustment 09,554 206 018,705
459,8291300Employee Benefits 440,110454,931 415,664 536,950445,753
Total Personnel Expense $1,220,786 $1,212,470$1,195,532 $1,172,709 $1,360,130$1,185,112
Operations & Maintenance
4771430Professional Develop & Recognition 640936 587 2,1600
37,1802110Gas and Electricity 36,35038,952 38,265 40,18037,799
5,2842200Utilities-Other 4,9404,220 5,002 5,4703,554
02750City Water Use 139,1500 139,150 150,2900
181,7563130Vehicle Maintenance and Operations 145,330169,509 145,330 158,590167,326
5,2063140Essential Training 15,8402,457 6,331 9,4801,250
03310Telephone 00 18 00
2,5113311Cell Phones & Pagers 2,2002,217 2,133 2,2001,986
169,7884116Landscape Maintenance 230,440162,246 244,143 254,090162,760
200,4024120Other Contractual Services 186,610141,918 194,671 267,180145,530
3,9944304Building Repair & Maint.10,0001,326 10,000 10,0000
11,8644308Equipment Repair & Maint.6,0005,403 5,149 6,0007,727
04316Park Equipment Repair & Maint 10,0000 9,605 10,0000
6274318Radios Repair & Maint.1,130690 1,127 1,350405
7224514Sign Maintenance Materials 2,0001,095 2,000 2,0001,211
1,6654516Small Tools 1,5001,549 2,350 1,5001,677
3614710Office & Stationery Supplies 350449 350 500446
4,1224750Safety Supplies 2,0003,184 2,000 2,0002,616
27,1254760Operating Supplies 43,75045,115 43,750 43,75034,450
34,9574770Landscape Supplies 52,98039,058 52,980 52,98037,854
2,1904799Other Supplies and Materials 2,500554 2,500 2,5002,723
13,2054826Park Equipment < $1,000 27,50011,119 25,382 27,50012,376
04904Community Relations 2000 200 200343
34,2504914Joint Use Agree.-Contrib. To PUSD 34,50034,250 34,500 34,50034,250
3304916Medical Exams 1,000952 980 1,000889
5164922Printing 600282 369 2,600440
96,6464924Publications & Dues 100,26093,134 100,306 104,100857
7,8424928Uniforms & Laundry 6,7105,621 6,710 6,7004,762
3974932Advertising 00 0 00
9504936Rental- Equipment 9900 990 9900
8,5135730Intergovernmental Fees 10,2007,079 10,200 10,2006,941
Total Operations & Maintenance $852,879 $1,075,670$773,313 $1,087,078 $1,210,010$670,170
Capital Outlay
339 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
90,9405510Capital Outlay Rental-Vehicle 109,33090,940 109,330 109,33077,980
2,8405520Capital Outlay Rental-Other Equip.9,6402,840 9,640 9,6402,080
3,6805530Capital Outlay Rental-Office 4,1003,680 4,100 4,1003,380
1,0596122CComputer Software 00 0 00
4,8536126Park Equipment 00 1,734 08,198
06136Telecommunications Equipment 00 0 3,0000
06199Other Equipment 3,0006,958 0 3,00010,123
Total Capital Outlay $103,372 $126,070$104,418 $124,804 $129,070$101,761
$2,177,037Division Total (General Fund)$2,414,210$2,073,262 $2,384,591 $2,699,210$1,957,043
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0418 - Park, Trail & Landscape Maint
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 736,760
Per Division Labor Calculation Worksheet1130Part Time Salaries 72,120
Per Division Labor Calculation Worksheet1140Overtime Salaries 14,300
Per Division Labor Calculation Worksheet1300Employee Benefits 536,950
1,360,130Subtotal Labor
2018 Long Beach Landscape Expo1430Professional Develop & Recognitio 2,160
Location: Long Beach
Attendees: Parks Maintenance Supervisor,
(2) Parks Maintenance Senior Crew Leaders
Parking/Misc...................................$20
*
2019 Sustainable Landscape Conf...............$420
Location: Cuyamaca College, El Cajon, CA
Attendees: (1) Parks Maintenance Senior Crew
Leader, (3) Parks Maintenance Worker II
Registration: 4 @ $100 ea..................$400
Parking/mileage.............................$20
*
CA Landscape Contractors Association
Trade show 2 attendees @ $20 ea............... $40
Quarterly Safety Training 4 @ $100 ea.........$400
Irrigation training 12 @ $100 ea............$1,200
University of CA Cooperative Extension
Landscape Sr. Lead.............................$80
Electrical costs for Parks, Groves @ Rights-of-Way2110Gas and Electricity 40,180
Annual communication service fees for central2200Utilities-Other 5,470
irrigation controllers:
Aubrey Park...................................$190
Community Road East...........................$190
Arbolitos Sports Field........................$190
Boys and Girls Club...........................$190
City Hall.....................................$190
Old Poway Park................................$190
Bette Bendixen Park...........................$190
Fire Station #3...............................$190
Midland Road Landscape........................$190
Community Road................................$190
Train Depot...................................$190
Fire Alarm and Security System Monitoring...$2,470
Data for 2 iPads @ $38/mo.....................$912
Charge for City Water Usage2750City Water Use 150,290
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 158,590
Playground Safety Inspect. Certif...........$1,4603140Essential Training 9,480
Location: TBA
Attendee: Sr. Parks Maintenance Crew Leader
Registration Course and Exam...............$755
Hotel: 3 nights @ $161/night...............$483
Meals:3 days @ $64/day.....................$192
Parking: 3 days @ $10/day...................$30
*
Pesticide preparation classes 4 @ $250/ea...$1,000
All day internal pesticide training...........$200
Division 0418 - Park, Trail & Landscape Maint
343 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Brainard pesticide training Sr. Lead & PMW II3140Essential Training 9,480
2 @ $100 ea.................................. $200
Class A Driver's Training PMII, (2)
2 @ $2,500/ea...............................$5,000
Traffic Control, Parks Maintenance..........$1,620
University of CA Cooperative Extension
Supervisor...Allowance ($50/month)............$6003311Cell Phones & Pagers 2,200
Senior Crew Lead ..Allowance..2 @ $50/mo....$1,200
Sr Crew Lead Phone replacement................$200
Flat rate emergency field cell phones.........$200
3 citrus groves:4116 Landscape Maintenance 254,090
Monthly service (irrigation checks and repairs,
weed control, fruit harvesting,fertilization etc.)
pruning and pest control $8,190/mo.........$98,280
Poway Road Medians.........................$11,360
Oak Knoll Medians.............................$940
Pomerado Road Landscape....................$11,350
Blue Sky Reserve............................$1,920
Midland Road Landscape......................$1,230
Community Road Soundwalls West & East......$11,150
Veterans Park...............................$3,690
Twin Peaks right-of-way....................$10,140
Metate Triangle.............................$4,910
Crosthwaite Circle............................$350
Lake Poway Road Corridor....................$3,420
Summerfield Median............................$120
Titan Way Parking Lot.......................$3,345
Midland Fence Line............................$230
Carriage Road Median........................$3,200
Valle Verde Medians...........................$100
Incidental irrigation repairs and
modifications..............................$20,000
Aubrey Woodcreek..............................$170
Install plant material on the slope at Public Work
Administration................................$710
Arbolitos Sports Field Mowing..............$20,000
Arbolitos Sports Field Renovation Spring
and Fall...................................$11,000
Misc. Damage/Vandalism repairs.............$10,000
Kumeyaay-Ipai Interpretive Center...........$3,240
Public Works Admin..........................$7,180
Public Works Ops............................$3,590
Fleet Vehicle Maint.........................$4,490
Old Poway right-of-way......................$1,270
Replace drip tubing & emitters-TWP groves...$6,700
Tree trimming/removal/replacement year 5 of a 64120Other Contractual Services 267,180
year cycle.................................$54,480
Increased tree trimming....................$45,520
Contract emergency trimming/removal........$10,000
Playground rubberized surface repair/
replace @ 7 sites..........................$30,000
Bee remediation.............................$2,500
Agricultural Pest Control
(gophers, squirrels, etc.).................$21,914
Pesticide Advisor...........................$2,000
ADA playground mulch replacement-required
maint. three times per year @ $4,500 ea....$13,500
Playground equipment safety audit
Division 0418 - Park, Trail & Landscape Maint
344 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
and inventory...............................$4,0004120Other Contractual Services 267,180
Honor Camp/CCC: 37 days @ $200/day.........$7,400
Portable toilet service.....................$8,570
Annual trail and park fence repair
and replacement............................$15,000
Old Poway Park fountain and Pond
maintenance.................................$4,610
Repair and Maintenance Projects:
Annual Iron Mountain Trail and Mt. Woodson
Trail maintenance...........................$5,000
Holiday Light install/remove................$5,000
Cartegraph maintenance support..............$9,468
Online Safety Data Sheets Management..........$544
Online Safety Training Management...........$1,079
Safety Compliance Contract.................$12,540
Laser level baseball fields, 3 @ $1,000.....$3,000
Taylor Pond Agreement.......................$1,050
Replace picnic area shade structure:
Adobe Ridge Park...........................$10,000
Arbolitos, Community, Garden Road, Hilleary,4304 Building Repair & Maint.10,000
Lake Poway, Old Poway, Starridge, & Valle Verde
Park buildings
Electrical tools, pesticide application equipment4308Equipment Repair & Maint.6,000
sport field lights, irrigation timer, public
address system and 2 ice makers.............$2,600
Ball field fixture repairs..................$3,400
Replace damaged/aging playground equip components4316Park Equipment Repair & Maint 10,000
15 radios @ $90/ea4318Radios Repair & Maint.1,350
Construction and replacement of park signs4514Sign Maintenance Materials 2,000
Replacement of hand tools (shovels, rakes, brooms,4516 Small Tools 1,500
screwdrivers, etc.) and small power tools and
accessories...................................$750
Tools for seasonal workers, interns, and
volunteers....................................$750
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 500
printer toner, files, etc.
Hearing protection, respirator cartridges, safety4750Safety Supplies 2,000
goggles, gloves, rain gear, shoe chains, first aid
kit restock, etc.
Parks and associated facilities............$11,5004760Operating Supplies 43,750
Kumeyaay: bags, trash cans, etc...............$250
Blue Sky: bags, trash cans, etc.............$1,500
Trails:
Volunteer supplies..........................$1,000
Weed abatement..............................$5,000
Lumber for bridge construction/repair.......$1,500
Fence repair...............................$12,500
Post-hole concrete............................$500
Mixed base material: 500 tons @ $20/ton....$10,000
Fertilizer: 40 tons @ $450/ton.............$18,0004770Landscape Supplies 52,980
Perennial and fescue grass seed:
1,500 lbs. @ $1.25/lb.......................$1,875
Irrigation repair and maintenance...........$6,500
Mulch & top soil: 100 yards @ $23/yard......$2,300
Plant and tree replacement..................$5,000
Division 0418 - Park, Trail & Landscape Maint
345 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Irrigation controller enclosures:4770 Landscape Supplies 52,980
Enclosure 1 @ $1,200/ea.....................$1,200
Backflow devices 2 @ $500/ea................$1,000
Kumeyaay routine plant replacement..........$1,000
Kumeyaay 10 yd DG/base........................$500
Kumeyaay mulch/other materials................$600
Replace irrigat valves, heads, controls....$15,000
Chainsaws, pole saws, weed eaters, blowers, etc.4799 Other Supplies and Materials 2,500
Annual replacement: 10 concrete4826Park Equipment < $1,000 27,500
BBQ grills @ $1,000 ea.....................$10,000
Replace picnic tables......................$12,500
Old Poway Park slat replacement on benches..$5,000
Materials for Adopt-A-Park volunteer program4904Community Relations 200
and volunteer program special event supplies
Poway Unified School District field maintenance4914Joint Use Agree.-Contrib. To PUSD 34,500
Baseline physicals: 3 @ $119/ea...............$3574916Medical Exams 1,000
Class A DMV physicals: 4 @ $116/ea............$464
SCBA fit test: 3 @ $60/ea.....................$180
Park & Trail Flyers, Brochures................$6004922Printing2,600
Trail Guide.................................$2,000
San Dieguito River Valley Regional Open Space4924Publications & Dues 104,100
Park Joint Powers Authority...............$102,560
(4% increase over FY 18)
Dues:
Annual pesticide certification/testing
renewal.......................................$600
California Park and Recreation Society........$170
Sport Turf Managers' Association 6 @ $35......$210
CA Association of Pest Control Advisers.......$240
Class A license renewal 3 @ $45...............$135
Publications:
Annual update of reference manuals on
fertilization, pesticides, turf, equipment,
and repair manuals............................$120
Pesticide Applicators Professional Association.$65
Supply and laundry service for uniforms and4928Uniforms & Laundry 6,700
protective wear per employee agreements:
13 Full-time employees @ $95/ea.............$1,235
2 Seasonal employees @ $47.50/ea...............$95
2 Part-time employees @ $47.50/ea..............$95
Jackets: 13 Full-time employees @ $75/ea......$975
Jackets: 2 Seasonal employees @ $75/ea........$150
Jackets: 2 Part-time employees @ $75/ea.......$150
T-shirts: 17 employees @ $10/ea...............$170
Shirts: 1 supervisor, 5 @ $30/ea..............$150
Hats: 17 employees @ $9/ea....................$153
Boot allowance: 13 Full-time @ $200/ea......$2,600
Boot allowance: 2 Seasonal @ $100/ea..........$200
Boot allowance: 2 Part-time @ $100/ea.........$200
Uniform Replacement...........................$530
Specialized equipment, sports field renovations4936Rental- Equipment 990
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 109,330
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.9,640
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 4,100
Division 0418 - Park, Trail & Landscape Maint
346 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Parkway Business Center Assoc. Landscape Maint.5730 Intergovernmental Fees 10,200
fee for SportsPlex @ $725/month.............$8,700
San Diego County Vector Control fee.........$1,500
Replacement of Unit 34 radio................$3,0006136Telecommunications Equipment 3,000
Rototiller attachment cart to move supplies6199Other Equipment 3,000
1,339,080Subtotal Direct Expenditures
2,699,210Total Division 0418Expenditures
Revenues
Grove production revenue: star ruby grapefruit100 7441 Space Rental 2,000
and lisbon lemons
Scout project reimbursements100 7891 Miscellaneous 5,000
7,000Subtotal Revenue
7,000Total Division 0418Revenues
Division 0418 - Park, Trail & Landscape Maint
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FACILITIES MAINTENANCE
Public Works Department
Division No: 0419
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
0%/100% 4%/96% 0%/100%5%/95% 2%/98% 4%/96%
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 3.0 4.0 4.0 4.0
Personnel Expenditure*222,554$ 260,452$ 270,128$ 322,280$ 209,506$ 340,490$
Operations & Maintenance 632,976 727,191 782,443 810,270 949,681 996,940
Capital Outlay 13,920 16,371 35,577 19,960 28,460 32,180
Division Total 869,450$ 1,004,014$ 1,088,148$ 1,152,510$ 1,187,647$ 1,369,610$
*Portion of costs allocated for shared positions
Percent of time preventive maintenance
compared to unscheduled repair
The Division provides contract and in-house repair, maintenance, and janitorial functions for all City buildings and
structures including 75 buildings ranging in size from 200 to 60,000 square feet, appurtenances such as electronic
gates, fire extinguishers, fire sprinkler systems, exterior parking lot lights, and security and fire monitoring systems.
Undertake regular preventive maintenance activities.
Complete service requests.
Implement and administer prioritized reinvestment plan to maximize and protect City assets.
$‐
$200
$400
$600
$800
$1,000
$1,200
$1,400
Actual
2014‐15
Actual
2015‐16
Actual
2016‐17
Adopted
2017‐18
Estimated
2017‐18
Adopted
2018‐19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
349 6/6/18
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Facilities Maintenance-0419
General Fund (100)
Personnel Expense
206,5371110Regular Salaries 284,810199,252 222,362 282,890178,107
01112Shift Differential 500 25 00
1,0501114Standby Pay 01,400 0 00
4,8551140Overtime Salaries 3,7809,962 3,780 5,550884
-76,8461197Labor Expense Redistribution -132,310-75,346 -132,310 -141,290-69,465
01198WC/LTD Reimbursements 0-4,510 0 00
1,5701199Vacation and S/L Adjustment 08,151 0 07,230
132,9631300Employee Benefits 165,950121,542 115,649 193,340105,796
Total Personnel Expense $270,128 $322,280$260,452 $209,506 $340,490$222,554
Operations & Maintenance
391430Professional Develop & Recognition 410429 800 6600
1,0962200Utilities-Other 2,1901,109 1,555 2,230942
6272910Hazardous Waste Removal 1,8002,521 1,368 1,8001,042
19,2533130Vehicle Maintenance and Operations 23,99017,951 23,990 24,08018,789
03140Essential Training 5501,146 550 30012
9373311Cell Phones & Pagers 1,920921 1,379 1,920939
633320Postage 00 0 00
161,7014114Janitorial Services 180,500159,601 165,985 180,500146,136
266,2464120Other Contractual Services 264,680203,360 304,815 364,700175,012
153,2314302Air Conditioning Repair & Maint.147,690120,428 150,259 143,370120,397
23,8194304Building Repair & Maint.41,50062,928 135,493 121,87014,843
14,5244306Elevator Repair & Maint.11,4905,770 11,490 11,7303,230
3,5184308Equipment Repair & Maint.500208 1,090 5001,162
04318Radios Repair & Maint.30080 300 36038
5,7094502Chemicals 3,7003,472 5,770 6,0000
2,1354516Small Tools 5003,492 500 6001,638
2894710Office & Stationery Supplies 150139 150 150217
89,6604720Janitorial Supplies 80,00086,251 83,000 87,00073,906
3974750Safety Supplies 300576 175 300979
33,6374760Operating Supplies 45,00050,942 44,610 45,00070,530
3,6604899Other Equipment < $1,000 02,189 322 00
04916Medical Exams 00 0 120220
04922Printing 00 69 00
04924Publications & Dues 0634 98 0447
1,0924928Uniforms & Laundry 1,8001,024 1,387 1,800888
3974932Advertising 0377 0 01,097
1944936Rental- Equipment 1,300543 1,950 1,950510
2205730Intergovernmental Fees 01,100 0 00
05760Uninsured Claims 00 12,576 00
Total Operations & Maintenance $782,443 $810,270$727,191 $949,681 $996,940$632,976
Capital Outlay
351 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
7,7005510Capital Outlay Rental-Vehicle 11,1707,700 11,170 11,17010,370
2505520Capital Outlay Rental-Other Equip.5,200250 5,200 5,200250
3,7805530Capital Outlay Rental-Office 3,5903,780 3,590 2,8403,300
06120Mobile Tools 04,641 0 00
23,8476199Other Equipment 00 8,500 12,9700
Total Capital Outlay $35,577 $19,960$16,371 $28,460 $32,180$13,920
$1,088,148Division Total (General Fund)$1,152,510$1,004,013 $1,187,647 $1,369,610$869,450
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Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0419 - Facilities Maintenance
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 282,890
Per Division Labor Calculation Worksheet1140Overtime Salaries 5,550
Redistribution of labor expenditure for accurate1197Labor Expense Redistribution -141,290
allocation of costs
Per Division Labor Calculation Worksheet1300Employee Benefits 193,340
340,490Subtotal Labor
Facilities Management Training: architecture,1430 Professional Develop & Recognitio 660
construction, environmental safety, budgeting and
cost control. One attendee, Supervisor.......$410
Technical training for 2 employees............$250
Field/Mobile Broadband Data..2 @ $38/month....$9122200Utilities-Other 2,230
Fire Alarm and Security System Monitoring Service
$40/month x 12 months.........................$480
Testing at $80 x 2/year.......................$160
Facility fire alarm/security service..........$680
Recycling fee for light bulbs2910Hazardous Waste Removal 1,800
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 24,080
OSHA Training.................................$3003140Essential Training 300
Supervisor Allowance ($50/mo).................$6003311Cell Phones & Pagers 1,920
Contract Specialist/Inspector ($50/mo)........$600
Facility staff cell phones 2 @ $360...........$720
Janitorial contract.......................$170,0004114Janitorial Services 180,500
Additional janitorial services.............$10,500
Painting and patching, repairs,4120 Other Contractual Services 364,700
vandalism/graffiti, etc....................$27,500
Cartegraph maintenance support..............$2,525
Online Safety Data Sheets Management..........$136
Online Safety Training Management.............$269
Safety Compliance Contract..................$2,350
General maintenance........................$30,000
Plumbing...................................$35,000
Electrical.................................$35,000
Annual mat rental/maintenance contract......$9,475
Annual pest control contract for public
facilities.................................$10,000
Fire extinguisher/sprinkler contract.......$21,910
Old Poway Park: Templars Hall annual wood
floor restoration...........................$3,500
Old Poway Park: Porter House annual wood
floor restoration...........................$2,500
Rollup Door Service Contract...............$15,000
Parking Lot Pole replacement...............$20,000
Parking Lot Light repairs..................$20,000
Pool Repairs...............................$10,800
Tree trimming/removal/replacement...year 5 of a 6
year cycle prevailing wage increase and large grid
(Public Works, Fleet, Administration and Ops).....
...........................................$11,230
Paint Aubrey Park light poles and fixtures yr 1 of
3 yr cycle.................................$20,000
Community Park: Auditorium annual wood floor
Division 0419 - Facilities Maintenance
355 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
restoration.................................$2,5004120Other Contractual Services 364,700
Replace 10 light poles at OPP (yr 1 of 3)..$20,000
Meadowbrook Gym fire system upgrade........$65,000
City-wide HVAC Maint Contract/Chiller Insp.$67,0654302Air Conditioning Repair & Maint.143,370
HVAC repairs City-wide.....................$30,000
HVAC controls maintenance/repairs..........$32,000
Vent cleaning:
Train Depot....................................244
Train Barn.....................................238
Nelson House.................................1,106
Porter House.................................1,856
Templars Hall................................1,694
Fire Station #3..............................7,859
Fire Station dryer vent......................1,300
Lake Poway Park Parking Lot Slurry.........$65,0004304Building Repair & Maint.121,870
Lake Poway Park Parking Lot Striping.......$17,000
Asphalt deep patch and crack sealing parking
lots for Valle Verde, Fire Station #2, Blue Sky,
Titan Way...................................$9,870
*
Building repair and maintenance, roofing contract,
gates contract, glass, locks...............$30,000
Inspection/service of City Hall and PCPA elevators4306Elevator Repair & Maint.11,730
($491/month)................................$5,892
Elevator/lift repairs.......................$5,000
Inspection/service of Auditorium and PCPA ADA lift
$70/month.....................................$840
Electrical tools, saws, etc.4308 Equipment Repair & Maint.500
4 radios @ $90/ea4318Radios Repair & Maint.360
Bioxide treatments for Fire Station #24502Chemicals6,000
sewer lift station
Replacement of hand tools (shovels, rakes, brooms,4516 Small Tools 600
screwdrivers, etc.), small power tools and
accessories
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 150
printer toner, files, etc.
Cleaning and paper supplies for City Hall offices,4720 Janitorial Supplies 87,000
Community Park, Lake Poway, Swim Center, Public
Works Administration Office, Water Treatment
Plant, Parks Maint. buildings, Fleets/Facilities
Maint., Operations Center, Park Restrooms
Hearing protection, respirator cartridges, safety4750Safety Supplies 300
goggles, gloves, rain gear, shoe chains, first aid
kit restock, etc.
Parts and material for building repairs,4760 Operating Supplies 45,000
electrical, plumbing, lumber, etc.
Class A DMV physical for 1 employee4916Medical Exams 120
Supply and laundry service for uniforms and4928Uniforms & Laundry 1,800
protective wear per employee agreements:
2 full-time employees @ $95 ea................$190
Jacket: 3 employees @ $75 ea..................$225
T-shirt: 2 employees @ $10 ea..................$20
Boot allowance: 4 employees @ $200 ea.........$800
Division 0419 - Facilities Maintenance
356 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Supv. shirts 5 @ $30..........................$1504928Uniforms & Laundry 1,800
Uniform Replacements..........................$265
Contract Spec./Inspector shirts 5 @ $30.......$150
Specialized lift equipment for repair and4936Rental- Equipment 1,950
replacement of City facilities lighting
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 11,170
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.5,200
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 2,840
7 portable eyewash stations.................$7,0006199Other Equipment 12,970
Emergency shower & eyewash station
at Fleet Maintenance........................$1,640
Clothes washers @ FS #3 (2 @ $1,530 ea).....$3,060
Clothes dryer @ FS #3.......................$1,270
1,029,120Subtotal Direct Expenditures
1,369,610Total Division 0419Expenditures
Division 0419 - Facilities Maintenance
357 6/6/18
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SPECIAL DISTRICTS AND CONTRACT SERVICES
Public Works Department
Division No: 0420
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
Customer inquiries and service requests 2,464 1,651 978 2,200 614 950
Street light outages 776 683 426 450 595 625
92%93%93%95%94%95%
Traffic signal calls 208 215 295 240 213 210
Emergency traffic signal repairs 38 47 59 12 58 52
Division Operating Budget
Authorized Positions (FTE)1.0 1.0 1.0 1.0 1.0 1.0
Personnel Expenditure*232,573$ 254,145$ 259,634$ 244,110$ 203,056$ 261,230$
Operations & Maintenance 1,908,906 1,837,263 2,482,529 2,456,969 2,695,819 2,325,420
Capital Outlay 8,155 5,640 4,260 84,080 44,080 84,080
Division Total 2,149,634$ 2,097,048$ 2,746,423$ 2,785,159$ 2,942,955$ 2,670,730$
*Includes allocated cost of shared positions
Percentage of street lights repaired within
10 days
This Division is responsible for the maintenance,operation and contract administration of 188 acres of landscape,
42 acres of open space,over 3,000 street lights,traffic signals at 58 intersections,lighted street signs and 25 flashing
beacons within the boundaries of the Special Districts.The Division administers ten Special Districts and provides
engineering services,contract inspection and supervision of contractual work,administrative support, coordination
of in-house repairs as needed, and staff assistance to property owners, developers,civic associations,and the general
public in matters relating to the Special Districts.
Enhance public safety by providing traffic signals, street lights, illuminated street name signs and safety lighting.
Enhance the quality of life of residents by providing safe, attractive and well-maintained landscaping.
To achieve maximum water efficiency, monitor water use and retrofit irrigation in landscaped areas as feasible.
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure*
359 6/6/18
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360 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
LMD Admin.-0420
Assessment District LMD Admin (261)
Personnel Expense
71,2901110Regular Salaries 72,29069,189 72,290 73,73067,554
2,3171140Overtime Salaries 1,040853 2,488 2,500380
-17,2671197Labor Expense Redistribution 26,970-19,623 -7,799 27,600-17,318
7,0831199Vacation and S/L Adjustment 03,418 0 02,814
44,0291300Employee Benefits 38,47043,619 30,737 43,71039,823
Total Personnel Expense $107,452 $138,770$97,457 $97,716 $147,540$93,251
Operations & Maintenance
651430Professional Develop & Recognition 7500 250 7500
42,7501726Special Studies 024,750 4,500 018,000
02110Gas and Electricity -2,7500 0 00
03110Reimbursed Mileage 012 0 00
9,5693130Vehicle Maintenance and Operations 8,0008,923 8,000 10,1107,841
6143311Cell Phones & Pagers 600782 600 600602
1,3484120Other Contractual Services 1,530852 1,780 1,510751
1094318Radios Repair & Maint.800 80 900
1884516Small Tools 200178 1,000 3000
5004710Office & Stationery Supplies 500499 500 500631
1434750Safety Supplies 10010 90 10027
3364760Operating Supplies 500218 182 500407
354922Printing 00 34 00
3314928Uniforms & Laundry 43097 389 43086
1,5514932Advertising 2,0002,018 2,000 2,0001,326
-392,7105106Expense Credits -362,210-344,630 -330,439 -398,670-296,880
Total Operations & Maintenance ($335,171)($350,270)($306,291)($311,034)($381,780)($267,208)
Capital Outlay
2,5005510Capital Outlay Rental-Vehicle 2,7302,500 2,730 2,7301,700
1,7605530Capital Outlay Rental-Office 1,3501,760 1,350 1,3501,760
Total Capital Outlay $4,260 $4,080$4,260 $4,080 $4,080$3,460
($223,459)Division Total (Assessment District LM)($207,420)($204,574)($209,238)($230,160)($170,496)
361 6/6/18
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362 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0420 - LMD Admin.
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 73,730
Per Division Labor Calculation Worksheet1140Overtime Salaries 2,500
Redistribution of labor expenditure for accurate1197Labor Expense Redistribution 27,600
allocation of costs
Per Division Labor Calculation Worksheet1300Employee Benefits 43,710
147,540Subtotal Labor
San Diego Regional Urban Forests Council......$7501430Professional Develop & Recognitio 750
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 10,110
Contract Specialist/Inspect...Allowance.......$6003311Cell Phones & Pagers 600
Online Safety Data Sheets Management...........$344120Other Contractual Services 1,510
Online Safety Training Management..............$67
Safety Compliance Contract....................$780
Cartegraph maintenance support................$631
One radio4318Radios Repair & Maint.90
Purchase of hand tools (wrenches, hammers,4516 Small Tools 300
screwdrivers)
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 500
printer toner, files, etc.
Hearing protection, respirator cartridges, safety4750Safety Supplies 100
goggles, gloves, rain gear, shoe chains, first aid
kit restock, etc.
Markout paint, sand bags, batteries, etc.4760 Operating Supplies 500
Supply and laundry service for uniforms and4928Uniforms & Laundry 430
protective wear per MOU:
Jacket.........................................$75
Safety Boot Allowance.........................$200
Assess Dist. Spec shirts 5 @ $30.............$150
District cost to advertise notice of public4932Advertising2,000
hearing
Costs shared by LMDs and Lighting:5106 Expense Credits -398,670
Expense Credit-Div 0420..estimate.........$168,510
Expense Credit-Allocated costs..estimate..$230,160
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 2,730
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 1,350
-377,700Subtotal Direct Expenditures
-230,160Total Division 0420Expenditures
Division 0420 - LMD Admin.
363 6/6/18
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364 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
LMD 83-01-0421
Assessment District LMD 83-01A (263)
Operations & Maintenance
1,5462110Gas and Electricity 2,4401,547 0 2,4601,585
2142200Utilities-Other 200190 0 170181
88,4522730Treated Water 74,22043,486 0 30,35051,472
79,2694116Landscape Maintenance 53,07052,616 0 27,33052,690
143,5094120Other Contractual Services 51,38989,636 0 32,04090,226
7,4784770Landscape Supplies 10,0008,439 0 5,7802,993
49,9105710Administrative Overhead/Costs 36,51050,960 0 25,54050,860
Total Operations & Maintenance $370,377 $227,829$246,874 $0 $123,670$250,006
$370,377Division Total (Assessment District LM)$227,829$246,874 $0 $123,670$250,006
365 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0421 - LMD 83-01
Expenditures
Meters - LMD 83-012110Gas and Electricity 2,460
Irrigation phone/modem line for Calsense2200Utilities-Other 170
controller at Diroma Estates
Water costs for 17 irrigation meters2730Treated Water 30,350
Landscape Maintenance - Level C4116Landscape Maintenance 27,330
Adobe Ridge I...............................$1,865
Adobe Ridge II..............................$2,750
Colonies......................................$654
Country Creek...............................$1,865
Diroma Estates................................$654
Gateway/LaManda.............................$2,424
Kent Hill.....................................$444
Midland Estates...............................$436
Park Village..................................$436
Poway 16......................................$444
Rancho Arbolitos............................$5,500
Rio Court.....................................$444
Woodland Hills..............................$3,118
Ted Williams................................$3,223
Parkside....................................$3,075
Tree trimming/removal/replacement: Year 54120Other Contractual Services 32,040
of 5 year cycle............................$30,240
Backflow testing and repairs................$1,100
Engineering Report & County Submittal.........$700
Purchase of landscape materials and supplies4770Landscape Supplies 5,780
Allocated administrative costs5710Administrative Overhead/Costs 25,540
123,670Subtotal Direct Expenditures
123,670Total Division 0421Expenditures
Revenues
Collections of assessments from property owners263 7841 Assessment Dist.83-01a-Rancho Arbo 165,520
for maintenance of LMD 83-1A, landscape
improvements
1,397 units @ $118.48/ea
165,520Subtotal Revenue
165,520Total Division 0421Revenues
Division 0421 - LMD 83-01
366 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
LMD 86-01-0422
Assessment District LMD 86-01 (264)
Operations & Maintenance
1,3892110Gas and Electricity 2,2501,396 0 1,6401,441
5722200Utilities-Other 520619 0 500606
145,4212730Treated Water 163,66066,688 0 131,100100,136
82,3104116Landscape Maintenance 83,97076,708 0 56,20089,273
81,9544120Other Contractual Services 26,50026,480 0 33,71041,285
19,7824770Landscape Supplies 12,00013,338 0 9,5504,100
47,9505710Administrative Overhead/Costs 42,30046,010 0 38,66041,573
Total Operations & Maintenance $379,380 $331,200$231,239 $0 $271,360$278,415
$379,380Division Total (Assessment District LM)$331,200$231,239 $0 $271,360$278,415
367 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0422 - LMD 86-01
Expenditures
Meters - LMD 86-012110Gas and Electricity 1,640
Irrigation phone/modem line for Calsense2200Utilities-Other 500
controllers at Huntington Gate/Huntington Court,
Stone Canyon Ranch and Vision Homes
Water costs for 25 irrigation meters2730Treated Water 131,100
Landscape maintenance Service Level B4116Landscape Maintenance 56,200
Bridlewood.................................$21,075
The Grove...................................$7,795
Huntington Gate/Huntington Ct...............$4,586
Piedmont Park...............................$3,430
Serenata....................................$3,898
Stone Canyon Ranch..........................$7,795
Old Coach Collection........................$5,269
Vision Homes................................$2,353
Tree trimming/removal/replacement: Year 5 of a4120Other Contractual Services 33,710
5 year cycle...............................$32,110
Backflow testing and repairs................$1,140
Engineer's Report & County Submittal..........$460
Purchase of landscape materials and supplies4770Landscape Supplies 9,550
Allocated administrative costs5710Administrative Overhead/Costs 38,660
271,360Subtotal Direct Expenditures
271,360Total Division 0422Expenditures
Revenues
Collections of assessments from property owners264 7843 Assessment Dist.86-01-Hirsch Ranch 231,860
for maintenance of LMD 86-1, landscape
improvements 954 properties @ $243.04
231,860Subtotal Revenue
231,860Total Division 0422Revenues
Division 0422 - LMD 86-01
368 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
LMD 86-02A-0423
Assessment District LMD 86-02A (265)
Operations & Maintenance
2912110Gas and Electricity 460301 296 460304
4,4262730Treated Water 9,6105,082 5,136 10,3804,898
5,8494116Landscape Maintenance 6,5105,884 11,815 9,9405,827
8,8824120Other Contractual Services 4,7508,711 5,327 3,7501,961
6104770Landscape Supplies 4,450385 2,230 2,450656
4,3805710Administrative Overhead/Costs 4,2404,250 4,240 5,9102,855
Total Operations & Maintenance $24,438 $30,020$24,612 $29,044 $32,890$16,501
$24,438Division Total (Assessment District LM)$30,020$24,612 $29,044 $32,890$16,501
369 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0423 - LMD 86-02A
Expenditures
Meters - LMD 86-02A2110Gas and Electricity 460
Water costs for 4 irrigation meters2730Treated Water 10,380
Service Level B4116Landscape Maintenance 9,940
Eagle Pointe................................$4,500
Silver Ridge................................$3,045
Sunrise Ranch...............................$2,390
Tree trimming/removal/replacement: Year 54120Other Contractual Services 3,750
of 5 year cycle.............................$3,195
Backflow testing and repairs..................$500
Engineering Report & County Submittal..........$55
Purchase of landscape materials and supplies4770Landscape Supplies 2,450
Allocated administrative costs5710Administrative Overhead/Costs 5,910
32,890Subtotal Direct Expenditures
32,890Total Division 0423Expenditures
Revenues
Collections of assessments from property owners265 7844 Assessment Dist.86-02a-Sunrise Rnc 20,480
for maintenance of LMD 86-02A landscape
improvements: 110 units @ $186.16/ea
20,480Subtotal Revenue
20,480Total Division 0423Revenues
Division 0423 - LMD 86-02A
370 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
LMD 86-03A-0424
Assessment District LMD 86-03A (267)
Operations & Maintenance
5732110Gas and Electricity 860573 601 860588
12,4512730Treated Water 18,2806,738 18,260 19,7507,669
10,7204116Landscape Maintenance 10,9407,593 10,935 7,3208,180
2,3644120Other Contractual Services 2,5301,435 5,020 4,4601,214
7034770Landscape Supplies 4,300196 1,809 1,50064
4,2805710Administrative Overhead/Costs 5,0903,770 5,090 5,0802,712
Total Operations & Maintenance $31,092 $42,000$20,305 $41,715 $38,970$20,428
$31,092Division Total (Assessment District LM)$42,000$20,305 $41,715 $38,970$20,428
371 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0424 - LMD 86-03A
Expenditures
Meters - LMD 86-03A2110Gas and Electricity 860
Water costs for 4 irrigation meters2730Treated Water 19,750
Service Level B4116Landscape Maintenance 7,320
The Pond....................................$2,405
Poway Estates...............................$2,968
Poway Oaks..................................$1,944
Tree trimming/removal/replacement: Year 54120Other Contractual Services 4,460
of 5 year cycle.............................$3,530
Backflow testing and repairs..................$400
Replace 3/4 in. Backflow......................$450
Engineering Report & County Submittal..........$80
Purchase of landscape materials and supplies4770Landscape Supplies 1,500
Allocated administrative costs5710Administrative Overhead/Costs 5,080
38,970Subtotal Direct Expenditures
38,970Total Division 0424Expenditures
Revenues
Collection of assessments from property owners267 7842 Assessment Dist.86-03a-Sunwood 25,920
for maintenance of LMD 86-03A, landscape
improvements: 159 units @ $163.00/ea
25,920Subtotal Revenue
25,920Total Division 0424Revenues
Division 0424 - LMD 86-03A
372 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
LMD 87-01-0425
Assessment District LMD 87-01 (269)
Operations & Maintenance
2,8302110Gas and Electricity 5,2803,085 3,084 5,2803,479
9422200Utilities-Other 400316 598 400285
276,0222730Treated Water 324,690223,560 324,690 350,670225,240
349,4454116Landscape Maintenance 356,440206,504 356,434 367,130204,475
57,9934120Other Contractual Services 105,50046,178 113,774 74,920108,230
36,6264770Landscape Supplies 15,00017,739 44,093 30,0008,970
119,1405710Administrative Overhead/Costs 163,25099,460 163,250 190,050102,567
Total Operations & Maintenance $842,997 $970,560$596,841 $1,005,923 $1,018,450$653,245
$842,997Division Total (Assessment District LM)$970,560$596,841 $1,005,923 $1,018,450$653,245
373 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0425 - LMD 87-01
Expenditures
Meters - LMD 87-012110Gas and Electricity 5,280
Irrigation phone/modem line for 2 Calsense2200Utilities-Other 400
controllers at General Atomics and Costco
Recycled water costs for 45 irrigation meters2730Treated Water 350,670
Service Level A4116Landscape Maintenance 367,130
Pomerado Business Park....................$258,149
Parkway Summit ............................$26,265
Parkway Business Center....................$37,302
Parkway Corp. Center.......................$13,159
Rolling Hills Estates......................$32,254
Tree trimming/removal/replacement:Year 44120Other Contractual Services 74,920
of 5 year cycle............................$74,460
Backflow testing and repairs..................$200
Engineering Report & County submittal.........$260
Purchase of landscape materials and supplies4770Landscape Supplies 30,000
Allocated administrative costs5710Administrative Overhead/Costs 190,050
1,018,450Subtotal Direct Expenditures
1,018,450Total Division 0425Expenditures
Revenues
Estimated collection of assessments from property269 7846 Assessment Dist.87-01-Pom. Bus. Pr 638,250
owners for maintenance of LMD 87-01 landscape
improvements:
Commercial units (318)..................$596,956
196 units @ $210.68/ea...................$41,293
638,250Subtotal Revenue
638,250Total Division 0425Revenues
Division 0425 - LMD 87-01
374 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
LMD 86-02B-0426
Assessment District LMD 86-02B (266)
Operations & Maintenance
1882110Gas and Electricity 300189 191 300191
15,6032730Treated Water 21,96011,054 17,382 18,88015,372
12,8394116Landscape Maintenance 14,29033,547 25,362 21,22013,355
6,0834120Other Contractual Services 7,09014,603 8,047 6,7401,288
1,5264770Landscape Supplies 11,0009,588 7,405 11,000287
7,8705710Administrative Overhead/Costs 8,0906,880 8,090 12,0304,158
Total Operations & Maintenance $44,109 $62,730$75,861 $66,477 $70,170$34,650
$44,109Division Total (Assessment District LM)$62,730$75,861 $66,477 $70,170$34,650
375 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0426 - LMD 86-02B
Expenditures
Meters - LMD 86-02B2110Gas and Electricity 300
Water costs for 7 irrigation meters2730Treated Water 18,880
Service Level A4116Landscape Maintenance 21,220
Sycamore Creek
Tree trimming/removal/replacement: Year 14120Other Contractual Services 6,740
of 3 year cycle.............................$6,125
Backflow testing and repairs..................$530
Engineering Report & County Submittal..........$85
Purchase of landscape materials and supplies4770Landscape Supplies 11,000
Allocated administrative costs5710Administrative Overhead/Costs 12,030
70,170Subtotal Direct Expenditures
70,170Total Division 0426Expenditures
Revenues
Collection of assessments from property owners266 7847 Assessment Dist.86-02b-Syc.Crk.Lns 50,030
for maintenance of LMD 86-02B, landscape
improvements: 168 units @ $297.82/ea
50,030Subtotal Revenue
50,030Total Division 0426Revenues
Division 0426 - LMD 86-02B
376 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
LMD 83-01B-0427
Assessment District LMD 83-01B (262)
Operations & Maintenance
7302730Treated Water 4,08095 0 5001,083
10,6844116Landscape Maintenance 11,89015,465 0 6,18016,762
5,7764120Other Contractual Services 3,3201,603 0 2,1501,691
1,1724770Landscape Supplies 9,06023 0 2,50010,033
8,0705710Administrative Overhead/Costs 5,2607,100 0 3,6005,319
Total Operations & Maintenance $26,432 $33,610$24,285 $0 $14,930$34,887
$26,432Division Total (Assessment District LM)$33,610$24,285 $0 $14,930$34,887
377 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0427 - LMD 83-01B
Expenditures
Water costs for 1 irrigation meter2730Treated Water 500
Service Level C4116Landscape Maintenance 6,180
Camino del Norte............................$2,717
Kindercare....................................$828
Twin Peaks Plaza............................$2,635
Tree trimming/removal/replacement: Year 5 of a4120Other Contractual Services 2,150
5 year cycle................................$2,010
Backflow testing and repairs...................$50
Engineering Report & County Submittal..........$90
Purchase of landscape materials and supplies4770Landscape Supplies 2,500
Allocated administrative costs5710Administrative Overhead/Costs 3,600
14,930Subtotal Direct Expenditures
14,930Total Division 0427Expenditures
Revenues
Collection of assessments from property owners262 7848 Assessment Dist.83-01b-Twin Peaks 23,230
for maintenance of LMD 83-01B, landscape
improvements: 98.52 units @ $235.75/ea
23,230Subtotal Revenue
23,230Total Division 0427Revenues
Division 0427 - LMD 83-01B
378 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
LMD 86-03B-0428
Assessment District LMD 86-03B (268)
Operations & Maintenance
1962110Gas and Electricity 300199 223 300200
4,5322730Treated Water 6,0704,522 5,992 6,5603,717
8,4344116Landscape Maintenance 9,3807,651 14,028 11,2307,577
1,8454120Other Contractual Services 3,2101,767 2,628 4,450212
1,5844770Landscape Supplies 4,300981 3,228 4,300117
3,9805710Administrative Overhead/Costs 4,7603,600 4,760 6,7302,350
Total Operations & Maintenance $20,570 $28,020$18,721 $30,859 $33,570$14,172
$20,570Division Total (Assessment District LM)$28,020$18,721 $30,859 $33,570$14,172
379 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0428 - LMD 86-03B
Expenditures
Meters - LMD 86-03B2110Gas and Electricity 300
Water costs for 6 irrigation meters2730Treated Water 6,560
Service Level A4116Landscape Maintenance 11,230
Creekside Plaza.............................$3,713
Walmart Medians.............................$5,644
Hillside Village............................$1,869
Tree trimming/removal/replacement: Year 14120Other Contractual Services 4,450
of 3 year cycle............................ $4,040
Backflow testing and repairs..................$400
Engineering Report & County submittal..........$10
Purchase of landscape materials and supplies4770Landscape Supplies 4,300
Allocated administrative costs5710Administrative Overhead/Costs 6,730
33,570Subtotal Direct Expenditures
33,570Total Division 0428Expenditures
Revenues
Collection of assessments from property owners268 7849 Assessment Dist.86-03b-Poway Rd Cm 16,180
for maintenance of LMD 86-03B, landscape
improvements: 214.88 units @ $75.31/ea
16,180Subtotal Revenue
16,180Total Division 0428Revenues
Division 0428 - LMD 86-03B
380 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
LMD 83-01C-0429
Assessment District LMD 83-01C (271)
Operations & Maintenance
962110Gas and Electricity 16096 0 11098
2172200Utilities-Other 190230 0 170202
1,5162730Treated Water 2,870981 0 1,5502,638
1,6054116Landscape Maintenance 1,7903,398 0 1,5103,365
9754120Other Contractual Services 1,230774 0 59090
1,7004770Landscape Supplies 8,1000 0 1700
1,8605710Administrative Overhead/Costs 1,0401,540 0 9201,113
Total Operations & Maintenance $7,970 $15,380$7,020 $0 $5,020$7,506
$7,970Division Total (Assessment District LM)$15,380$7,020 $0 $5,020$7,506
381 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0429 - LMD 83-01C
Expenditures
Meters - LMD 83-01C2110Gas and Electricity 110
Irrigation phone/modem line for Calsense2200Utilities-Other 170
controller at Kentfield Estates
Water costs for 1 irrigation meter2730Treated Water 1,550
Service Level C4116Landscape Maintenance 1,510
Kentfield Estates
Tree trimming/removal/replacement: Year 54120Other Contractual Services 590
of 5 year cycle...............................$510
Backflow testing and repairs...................$50
Engineering Report & County submittal..........$30
Purchase of landscape materials and supplies4770Landscape Supplies 170
Allocated administrative costs5710Administrative Overhead/Costs 920
5,020Subtotal Direct Expenditures
5,020Total Division 0429Expenditures
Revenues
Collection of assessments from property owners271 7852 Assessment Dist.83-01c-Kentfield E 12,900
for maintenance of LMD 83-01C, landscape
improvements: 26 units @ $496.16/ea
12,900Subtotal Revenue
12,900Total Division 0429Revenues
Division 0429 - LMD 83-01C
382 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Lighting District-0470
Assessment District Lighting (275)
Personnel Expense
152,1821197Labor Expense Redistribution 105,340156,688 105,340 113,690139,322
Total Personnel Expense $152,182 $105,340$156,688 $105,340 $113,690$139,322
Operations & Maintenance
1,7231430Professional Develop & Recognition 0395 0 00
35,0271714DTraffic Engineering 16,00015,057 16,000 16,00012,155
1,0911726Special Studies 023,844 0 00
65,9842120Signal Power 73,52070,135 61,971 73,52068,904
327,9012130Street Lights 328,400323,171 345,822 373,490313,022
4562200Utilities-Other 910456 470 910456
16,4752310Signal Transmission 15,46013,204 10,479 15,46014,046
16,9684120Other Contractual Services 14,8007,091 15,190 14,80021,012
225,2054326Signals Repair & Maint.269,060126,733 348,870 269,060189,863
145,5484327Street Lights Repair & Maintenance 218,580174,816 218,580 218,580135,768
204750Safety Supplies 00 0 07
87,4664760Operating Supplies 25,00020,192 25,000 5,00026,497
1,2004924Publications & Dues 1,2001,200 1,200 1,2001,200
145,2705710Administrative Overhead/Costs 102,960121,060 102,960 110,15083,373
05730Intergovernmental Fees 0440 0 00
Total Operations & Maintenance $1,070,335 $1,065,890$897,796 $1,146,542 $1,098,170$866,304
Capital Outlay
06132Street Light Equipment 40,0000 0 40,0000
06138Traffic Control Equipment 40,0001,380 40,000 40,0004,695
Total Capital Outlay $0 $80,000$1,380 $40,000 $80,000$4,695
$1,222,516Division Total (Assessment District Li)$1,251,230$1,055,864 $1,291,882 $1,291,860$1,010,321
383 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0470 - Lighting District
Expenditures
Redistribution of labor expenditure for accurate1197Labor Expense Redistribution 113,690
allocation of costs
113,690Subtotal Labor
Traffic Engineering Consulting costs1714DTraffic Engineering 16,000
Electrical costs for traffic signals and2120Signal Power 73,520
safety lights
Electrical costs for street lighting2130Street Lights 373,490
Field/Mobile Broadband Data 2 @ $38/month2200Utilities-Other 910
Signal synchronization telephone charges2310Signal Transmission 15,460
Engineering Report & County Submittal4120Other Contractual Services 14,800
Traffic signals, safety lights, lighted street4326Signals Repair & Maint.269,060
signs and flashing beacons:
Monthly preventative maint contract........$44,560
Repairs...................................$200,000
Signal heads, back plate painting..........$20,000
Markouts....................................$4,500
Street lighting:4327 Street Lights Repair & Maintenance 218,580
Monthly preventative maint contract........$42,580
Repairs...................................$100,000
Rewiring...................................$30,000
Markouts....................................$1,000
Pole re-painting at Old Poway Park.........$10,000
Pole installations, traffic accidents......$35,000
Replacement parts: Old Poway and4760Operating Supplies 5,000
Poway Town Center street lights.............$5,000
Dues:4924 Publications & Dues 1,200
California Street Light Association
Allocated administrative costs5710Administrative Overhead/Costs 110,150
Installation of new facilities6132Street Light Equipment 40,000
Replace Cameras............................$10,0006138Traffic Control Equipment 40,000
Camera Pole extenders - Ted Wms. & Twin Peaks and
Twin Peaks & Espola........................$30,000
1,178,170Subtotal Direct Expenditures
1,291,860Total Division 0470Expenditures
Revenues
Collection of assessments - 11,711 parcels275 7861 Lighting District Zone A 329,710
for maintenance of Lighting District, Zone A
Collection of assessments - 3,071 parcels275 7862 Lighting District Zone B 12,800
for maintenance of Lighting District, Zone B
Collection of assessments - 14,782 parcels for275 7863 Lighting District Zone C 344,940
maintenance of Lighting District, Zone C
687,450Subtotal Revenue
687,450Total Division 0470Revenues
Division 0470 - Lighting District
384 6/6/18
Safety Services Department
Director of Safety
Services
Org: 0500
Fire Suppression
Org: 0501
Fire Prevention
Org: 0502
Paramedics
Org: 0503
Law Enforcement
Org: 0504
FT = Full Time Equivalent
CT = Contract as Full Time Equivalent
FY 2018-19
Total FT: 57 / CT: 45
Total Exp. $25,233,280
FT: 3
Exp: $564,930
FT: 51
Exp: $10,900,520
FT: 3 / CT: 1
Exp: $627,350
FT: 0
Exp: $474,070
CT: 44
Exp: $12,666,410
385 6/6/18
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DIRECTOR OF SAFETY SERVICES
Safety Services Department
Division No: 0500
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Actual Estimated Adopted
52 52 52 52 52 52
8 8 8 8 8 8
Division Operating Budget
Authorized Positions (FTE)4.0 4.0 3.0 3.0 3.0 3.0
Personnel Expenditure 512,201$ 573,770$ 472,218$ 449,500$ 448,686$ 482,940$
Operations & Maintenance 43,125 56,975 52,747 55,210 55,701 66,350
Capital Outlay 36,810 25,640 25,640 16,020 16,020 15,640
Division Total 592,136$ 656,385$ 550,605$ 520,730$ 520,407$ 564,930$
Program Budgets Approp. Through March 2018 Added for 2018-19 Total
1187-CERT Program Funds $15,000 2,500 17,500$
Total Program Budgets 15,000$ 2,500$ 17,500$
CERT training sessions & drills
The Director of Safety Services Division is responsible for providing overall administration, direction,planning
and management for the Fire Department and contract law enforcement services including budget development
and management, personnel recruitment, citywide emergency planning and incident management.
Provide the highest level of public safety service to the community.
Conduct monthly meetings and liaison with the City Manager and SDSO Captain to identify crime trends and
set priorities.
Enhance emergency preparedness and foster community engagement.
Law enforcement activity reports
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2014-15
Actual
2015-16
Actual
2016-17
Actual
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
387 6/6/18
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388 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Safety Services Director-0500
General Fund (100)
Personnel Expense
301,3351110Regular Salaries 325,860376,366 305,457 325,230343,143
10,3941130Part Time Salaries 03,305 1,438 04,538
10,3741199Vacation and S/L Adjustment 020,642 0 013,197
5,3841199EExecutive Leave Cash-out 05,775 0 05,625
144,7311300Employee Benefits 123,640167,681 141,791 157,710145,698
Total Personnel Expense $472,218 $449,500$573,770 $448,686 $482,940$512,201
Operations & Maintenance
1,1171430Professional Develop & Recognition 2,5301,450 2,530 3,2800
9122200Utilities-Other 460623 456 460434
02750City Water Use 00 583 00
02910Hazardous Waste Removal 0610 0 00
963110Reimbursed Mileage 60026 500 4000
23,6083130Vehicle Maintenance and Operations 20,43022,019 20,430 24,30017,906
03140Essential Training 750221 750 0100
-203310Telephone 0111 0 00
1,2103311Cell Phones & Pagers 1,5001,220 1,500 1,500999
03320Postage 00 19 00
14,7984120Other Contractual Services 14,70019,512 14,700 14,70016,879
04304Building Repair & Maint.01,815 0 00
04308Equipment Repair & Maint.1,75026 1,750 1,750102
684516Small Tools 073 0 00
1,3944710Office & Stationery Supplies 2,3502,122 2,350 2,3501,121
64720Janitorial Supplies 1000 100 1000
7944760Operating Supplies 1,5002,229 1,500 8,8301,311
2,8394822AOffice Equipment < $1,000 0660 0 00
4814904Community Relations 1,5002,228 1,500 1,500427
9624922Printing 1,000600 1,000 1,000914
3,4094924Publications & Dues 3,190510 3,190 3,1902,932
1,0734928Uniforms & Laundry 1,850922 1,850 1,9900
04932Advertising 1,0000 1,000 1,0000
05720Cash Over/Under 00 -7 00
Total Operations & Maintenance $52,747 $55,210$56,975 $55,701 $66,350$43,125
Capital Outlay
16,0005510Capital Outlay Rental-Vehicle 3,50016,000 3,500 3,50026,750
1,9505520Capital Outlay Rental-Other Equip.01,950 0 01,950
7,6905530Capital Outlay Rental-Office 9,5207,690 9,520 9,1408,110
06136Telecommunications Equipment 3,0000 3,000 3,0000
Total Capital Outlay $25,640 $16,020$25,640 $16,020 $15,640$36,810
$550,605Division Total (General Fund)$520,730$656,385 $520,407 $564,930$592,137
389 6/6/18
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390 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0500 - Safety Services Director
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 325,230
Per Division Labor Calculation Worksheet1300Employee Benefits 157,710
482,940Subtotal Labor
Scheduled and unscheduled training............$2501430Professional Develop & Recognitio 3,280
Workshops and seminars including:
Liebert Cassidy...............................$250
Regional Training Center classes............$1,030
Training for Emergency Manager..............$1,000
Local area meeting............................$750
(SD County Fire Chiefs, Unified
Disaster Council, County Office of
Emergency Services)
Field/Mobile Broadband Data ($38/month)2200 Utilities-Other 460
Reimbursed Mileage for Emergency Manager3110Reimbursed Mileage 400
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 24,300
Director Allowance ($75/mo.)..................$9003311Cell Phones & Pagers 1,500
Emergency Manager Allowance ($50/mo.).........$600
Trauma Intervention Program (TIPs)..........$7,7004120Other Contractual Services 14,700
FirstWatch Program............................$500
Zoll Records Management System (RMS)
annual software contract....................$6,500
Service/repairs to office equipment4308Equipment Repair & Maint.1,750
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 2,350
printer toner, files, etc.
Cleaning and paper supplies4720Janitorial Supplies 100
Purchase of EOC supplies, materials and map4760Operating Supplies 8,830
books in support of emergency planning
functions...................................$1,000
EOC 72-hour sustaining supplies...............$500
Coffee Service..............................$7,330
Presentations, materials, awards, civic events4904Community Relations 1,500
and disaster-related materials.
Business cards, map pages, manuals/teaching4922Printing1,000
documents, Standardized Emergency Mgmt System
information, EOC forms and workbooks, disaster
prep forms, misc. forms
Dues:4924 Publications & Dues 3,190
SD Co. Fire Chiefs Association................$300
CA Fire Chiefs Association....................$440
Unified Disaster Council membership.........$2,250
Emergency Manager.............................$200
Personnel uniforms4928Uniforms & Laundry 1,990
1 full-time employee.........................$1490
1 misc........................................$500
Open House and Emergency Preparedness Workshop4932Advertising1,000
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 3,500
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 9,140
Division 0500 - Safety Services Director
391 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Emergency preparedness portable radio kits6136Telecommunications Equipment 3,000
81,990Subtotal Direct Expenditures
564,930Total Division 0500Expenditures
Revenues
Fees for copies of incident reports, cost recovery100 7754 Misc. Safety Service Fees 4,000
reimbursement, and misc. safety service revenues.
4,000Subtotal Revenue
4,000Total Division 0500Revenues
Division 0500 - Safety Services Director
392 6/6/18
FIRE SUPPRESSION
Safety Services Department
Division No: 0501
Division Goals & Objectives
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
4,102 4,231 4,766 5,302 5,302 5,700
188 225 197 210 210 220
12,768 14,957 15,187 11,664 11,664 11,664
Division Operating Budget
Authorized Positions (FTE)49.0 49.0 51.0 51.0 51.0 51.0
Personnel Expenditure 7,744,402$ 8,031,807$ 8,352,355$ 8,565,040$ 9,047,499$ 9,402,930$
Operations & Maintenance 824,050 820,436 870,926 1,002,180 1,057,686 1,091,690
Capital Outlay 369,779 372,010 380,980 395,160 400,272 405,900
Division Total 8,938,231$ 9,224,253$ 9,604,261$ 9,962,380$ 10,505,457$ 10,900,520$
Program Budgets Approp. Through March 2017 Added for 2018-19 Total
1166- Fire Equip. Trust Fund 71,412$ 3,900$ 75,312$
Total Program Budgets 71,412$ 3,900$ 75,312$
Training and manipulative skill
hours
The Fire Suppression Division is responsible for the delivery of emergency and nonemergency services including
fire suppression,rescue, emergency medical,hazardous materials responses, and public assistance.The Division
deploys one chief officer and 16 firefighters each day from three fire stations that staff one fire battalion chief,three
fire engines, one ladder truck, and two ambulances.This Division is responsible for the coordination of facility,
apparatus, equipment repair and maintenance.Personnel training,team response drills,and incident management
are also part of this Division.
Actively manage emergency response resources, service delivery and record management systems.
Participate with regional organizations focused on emergency operations and response to maintain awareness of
issues, industry trends and opportunities for regional service enhancement.
Coordinate facility and apparatus maintenance and repair activities with the Public Works Department to ensure
response readiness and employee safety.
Incident responses
Facility and apparatus work orders
Utilize the department’s Annual Training Plan to maintain a highly trained, well-prepared workforce of first
responders.
$-
$5,000
$10,000
$15,000
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance Personnel
Expenditure
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FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Fire Suppression-0501
General Fund (100)
Personnel Expense
4,388,7601110Regular Salaries 4,583,4704,094,429 4,818,263 4,859,4603,978,608
1,229,7231140Overtime Salaries 1,332,0601,309,781 1,287,554 1,425,07035,861
179,8311150FLSA Overtime 169,670104,714 185,000 203,2201,454,287
246,9351151FLSA Overtime-Mutual Aid 40,000378,512 282,869 40,000119,622
01160Paramedic Recertification Pay 00 66,390 68,8000
-34,1951198WC/LTD Reimbursements 0-58,649 -14,238 0-27,286
52,7281199Vacation and S/L Adjustment 068,906 0 049,949
01199EExecutive Leave Cash-out 02,061 0 02,021
2,288,5721300Employee Benefits 2,439,8402,132,053 2,421,661 2,806,3802,131,340
Total Personnel Expense $8,352,355 $8,565,040$8,031,807 $9,047,499 $9,402,930$7,744,402
Operations & Maintenance
1,8641430Professional Develop & Recognition 5,2803,789 5,280 5,3800
1,4441520Volunteers 2,5002,504 2,500 2,5001,239
102,5942110Gas and Electricity 85,760105,555 129,863 130,000104,901
5,6482200Utilities-Other 5,7005,700 5,833 5,9405,022
02750City Water Use 3,1100 0 3,2700
234,4163130Vehicle Maintenance and Operations 309,670218,200 309,670 324,740273,218
12,3803140Essential Training 14,07012,421 14,070 13,50073
3,5383310Telephone 3,6604,145 3,660 3,6603,740
2,7573311Cell Phones & Pagers 5,0502,300 5,050 4,5501,225
303320Postage 00 26 026
193,4744106Dispatch Fire 201,510115,178 201,510 218,710123,346
23,1414116Landscape Maintenance 19,00019,470 19,000 28,10020,689
78,1174120Other Contractual Services 80,28076,506 80,280 80,20072,450
11,2514304Building Repair & Maint.18,50022,710 15,500 17,5009,994
21,3104308Equipment Repair & Maint.32,65033,041 27,538 27,50031,491
04310Fire Hydrants Repair & Maint.2500 250 2500
11,1454318Radios Repair & Maint.9,5005,286 9,500 8,5002,999
3614516Small Tools 400119 400 40096
3,6634710Office & Stationery Supplies 4,5004,737 4,500 4,5002,888
13,4504720Janitorial Supplies 14,70014,513 17,700 17,7007,713
6,0424750Safety Supplies 7,000889 7,000 7,0005,556
44,1204760Operating Supplies 52,50069,043 52,500 59,50066,599
10,9844799Other Supplies and Materials 9,3008,173 9,300 9,3000
2,8014822AOffice Equipment < $1,000 9,600238 9,600 8,950313
534822BComputer Hardware < $1,000 00 0 00
2,1174823Non-Office Furniture < $1,000 3,3000 3,300 3,3000
794828Photographic Equipment < $1,000 5000 500 500461
2,4434899Other Equipment < $1,000 10,4006,921 10,400 8,4007,211
1214904Community Relations 700722 700 700541
144914Joint Use Agree.-Contrib. To PUSD 00 0 00
395 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
14,2004916Medical Exams 13,56013,403 27,965 10,97015,195
1554921Strike Team Expenditures 00 5,000 00
1,7134922Printing 2,9009,210 2,900 2,9003,068
1,0764924Publications & Dues 2,810540 2,810 2,8106,682
63,3764928Uniforms & Laundry 70,55062,566 70,550 77,49056,438
04934Recruitment 01,507 61 00
1,0515730Intergovernmental Fees 2,9701,051 2,970 2,970877
Total Operations & Maintenance $870,926 $1,002,180$820,436 $1,057,686 $1,091,690$824,050
Capital Outlay
295,7705510Capital Outlay Rental-Vehicle 298,770295,770 298,770 304,630293,910
12,8305520Capital Outlay Rental-Other Equip.12,19012,830 12,190 13,19012,830
26,6505530Capital Outlay Rental-Office 31,70026,650 31,700 34,88025,260
4,6866112Fire Hoses 4,5004,687 4,500 4,5004,059
7,7956136Telecommunications Equipment 12,30011,178 17,412 17,0006,571
33,2496199Other Equipment 35,70020,895 35,700 31,70027,149
Total Capital Outlay $380,980 $395,160$372,010 $400,272 $405,900$369,779
$9,604,261Division Total (General Fund)$9,962,380$9,224,253 $10,505,457 $10,900,520$8,938,231
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398 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0501 - Fire Suppression
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 4,859,460
Per Division Labor Calculation Worksheet1140Overtime Salaries 1,425,070
Per Division Labor Calculation Worksheet1150FLSA Overtime 203,220
Overtime caused by Mutual Aid responses1151FLSA Overtime-Mutual Aid 40,000
Per Division Labor Calculation Worksheet1160Paramedic Recertification Pay 68,800
Per Division Labor Calculation Worksheet1300Employee Benefits 2,806,380
9,402,930Subtotal Labor
State Fire Training certifications............$6001430Professional Develop & Recognitio 5,380
California ICS courses......................$1,000
*
Firehouse World Expo........................$1,625
Location: San Diego, CA
Attendees: Fire suppression personnel (5)
Registration: 5 @ $325
*
Cal Fire Chiefs Conference..................$1,655
Attendee: Chief Officer
Location: Sacramento, CA
Registration...............................$500
Hotel: $225/day for 3 days.................$675
Meals: $64/day for 3 days..................$192
Travel: Airfare/shuttle....................$288
*
Local area meetings...........................$500
(County Operational Area, Metro
Zone Operational Area)
Community Emergency Response Team program1520Volunteers2,500
equipment and supplies & Red Cross emergency kits
Station 1..................................$36,0002110Gas and Electricity 130,000
Station 2..................................$12,000
Station 3..................................$46,000
Station 2 (Propane).........................$2,000
Training Tower.............................$34,000
Fire Alarm and Security System Monitoring Contract2200Utilities-Other 5,940
Charge for City Water Usage2750City Water Use 3,270
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 324,740
Career Survival Group.......................$5,0003140Essential Training 13,500
*
Target Solutions web-based training.........$6,100
*
Firefighter Auto Extrication Seminar........$2,400
Location: Corona, CA
Attendees: Fire suppression personnel (4)
Registration: 4@ $600
Facility phone lines including TeleStaff, alarm3310Telephone3,660
monitoring and emergency phone lines
Battalion Chief Allowance (3 @ $50/mo).......$18003311Cell Phones & Pagers 4,550
12 apparatus cell phones....................$2,500
50 EOC cell phones............................$250
Division 0501 - Fire Suppression
399 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
City of San Diego dispatch contract.......$189,2104106Dispatch Fire 218,710
Mobile data computers (MDC)................$23,320
Dispatch paging.............................$6,180
Landscape maintenance contract.............$20,1004116Landscape Maintenance 28,100
Misc. landscape and repair..................$8,000
Regional HazMat............................$61,8504120Other Contractual Services 80,200
RMS consultant services-incident/training...$2,500
Kronos/TeleStaff software contract..........$3,900
Deccan CADAnslyst software contract.........$9,900
Adobe Creative Cloud..........................$600
Adobe Illustrator...........................$1,450
Station maintenance, ceiling tiles, paint, carpet4304Building Repair & Maint.17,500
minor remodel work, hardware, cabinets,misc.$4,000
Ant and rodent control services.............$1,500
Termite control services....................$1,500
Fresh water drinking systems................$1,000
Exhaust removal systems.....................$1,000
Apparatus doors and gates...................$2,500
Fire training tower.........................$3,000
Station alerting system, West-Net...........$3,000
Apparatus/equipment maintenance.............$6,5004308Equipment Repair & Maint.27,500
Self Contained Breathing Apparatus (SCBA)
parts, repair, cylinder testing.............$5,000
Breathing air compressor annual service.....$3,000
CO/atmospheric monitoring parts.............$2,000
Station equipment/appliance repair..........$4,000
Fire extinguisher service and repair........$1,500
Aerial and ground ladder and pump testing...$3,500
Gym equipment...............................$2,000
Paint, blue street dots, epoxy as needed4310Fire Hydrants Repair & Maint.250
Parts that are excluded from the contract:4318 Radios Repair & Maint.8,500
batteries, antennas, display screens........$4,500
Repair, service, and maintenance of VHF and
800 MHz radios, MDCs, and pagers............$4,000
Small tools for all three stations4516Small Tools 400
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 4,500
printer toner, files, etc.
Cleaning and paper supplies for all fire stations4720Janitorial Supplies 17,700
Replace rope complement, eye/hearing protection4750Safety Supplies 7,000
and extrication tools and supplies
Replace protective coats, boots, pants, helmets,4760 Operating Supplies 59,500
gloves, structural, wildland, EMS etc......$39,000
...
Wildland liquid foam and Aqueous Film
Foaming Foam, lights, blades, etc. for fire
apparatus..................................$10,000
...
Supplies for three stations: flags, water,
flares, etc.................................$5,500
...
Apparatus supplies..........................$5,000
Training Tower:4799 Other Supplies and Materials 9,300
Portable services (United Site Services)....$1,500
Training tower supplies.....................$3,000
Division 0501 - Fire Suppression
400 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Wrecked vehicles 12 @ $400..................$4,8004799Other Supplies and Materials 9,300
Replace Sta 1 kitchen table.................$4,0004822AOffice Equipment < $1,000 8,950
Replace Sta 1 kitchen chairs (12 @$ 225)....$2,700
Replace Sta 3 kitchen chairs (10 @$ 225)....$2,250
Replace station recliners (4 @ $825)4823 Non-Office Furniture < $1,000 3,300
Audio visual equipment for training4828Photographic Equipment < $1,000 500
Replace one station dishwasher................$7004899Other Equipment < $1,000 8,400
Replace two chainsaws (2 @ $925)............$1,850
Replace 4 SCBA mask assembly (4 @ $900).....$3,600
Replace 3 station mattresses (3 @ $750).....$2,250
Refreshments, classroom supplies, plaques, etc.4904 Community Relations 700
Supplies for talks and tours
Respiratory/vaccinations 51 @ $2154916Medical Exams 10,970
Operations and training forms and materials4922Printing2,900
Dues:4924 Publications & Dues 2,810
CA Fire Chiefs................................$350
SDCFCA Training Officers Section...............$60
Publications:
Thomas Guide maps for apparatus/vehicles......$900
Station log books...........................$1,000
Professional books, pamphlets, subscriptions..$500
Personnel uniforms per MOU:4928 Uniforms & Laundry 77,490
51 employees @ $1,490/ea...................$75,990
Laundry services, mats, rags................$1,500
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 304,630
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.13,190
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 34,880
Air Pollution Control District emergency5730Intergovernmental Fees 2,970
generator permits: (3 @ $440)...............$1,320
SD Co. general hazardous materials facility
permits: (3 @ $550).........................$1,650
Fire hoses of various diameters6112Fire Hoses 4,500
Portable (handheld) RCS radio replacement..$12,0006136Telecommunications Equipment 17,000
New engine Telecom/install..................$5,000
Replace two thermal camera (2 @ $8,000)....$16,0006199Other Equipment 31,700
Replace one Hurst tool hose/manifold set....$5,000
Replace one fire station refrigerator.......$1,100
Replace 8 SCBA cylinders @ $1200/ea.........$9,600
1,497,590Subtotal Direct Expenditures
10,900,520Total Division 0501Expenditures
Revenues
Estimated mutual aid reimbursements for assisting100 7548 Mutual Aid Reimbursement 50,000
other agencies
Miscellaneous safety service fees100 7754 Misc. Safety Service Fees 300
50,300Subtotal Revenue
50,300Total Division 0501Revenues
Division 0501 - Fire Suppression
401 6/6/18
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402 6/6/18
FIRE PREVENTION
Safety Services Department
Division No: 0502
Division Goals & Objectives
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
2,192 1,127 1,214 1,200 1,200 1,200
Operational permits issued 578 533 861 800 800 800
842 1,017 1,105 1,200 1,200 1,100
Division Operating Budget
Authorized Positions (FTE)3.0 3.0 3.5 3.0 3.0 3.0
Personnel Expenditure 421,516$ 317,195$ 412,929$ 444,040$ 464,178$ 450,440$
Operations & Maintenance 126,671 155,613 187,973 176,130 175,739 162,830
Capital Outlay 18,270 27,939 20,760 14,080 14,080 14,080
Division Total 566,457$ 500,747$ 621,662$ 634,250$ 653,997$ 627,350$
Plan reviews completed
The Fire Prevention Division is responsible for the delivery of fire and life safety inspection and education
services to existing businesses,apartments, educational,institutional,and permitted facilities. This Division
provides customer consultations,plan review and new construction inspections to ensure compliance with state
and local fire and life safety regulations.The Deputy Fire Chief manages the Fire Prevention Division,serves as
the City's Fire Marshal and provides incident management response.
Deliver a high level of customer service through responsive consultations.
Maintain a high level of community safety by performing annual fire and life safety inspections of businesses,
apartment complexes and institutions.
Secure contract services for fire and life safety plan review and inspections of new construction.
FCIP and business self inspections
Complete project review, plan check and inspection services within established timelines.
$-
$100
$200
$300
$400
$500
$600
$700
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
Personnel
Expenditure
403 6/6/18
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404 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Fire Prevention-0502
General Fund (100)
Personnel Expense
254,3101110Regular Salaries 296,540203,494 296,540 294,250276,007
7,9561130Part Time Salaries 04,821 0 00
4821140Overtime Salaries 2,0705,060 2,070 1,000259
10,0531151FLSA Overtime-Mutual Aid 00 23,298 00
01198WC/LTD Reimbursements 00 -6,030 0-6,894
13,9501199Vacation and S/L Adjustment 04,723 2,870 09,153
2,2191199EExecutive Leave Cash-out 00 0 01,942
123,9601300Employee Benefits 145,43099,097 145,430 155,190141,049
Total Personnel Expense $412,929 $444,040$317,195 $464,178 $450,440$421,516
Operations & Maintenance
2,9421430Professional Develop & Recognition 3,4702,994 3,470 3,5000
01706Building Inspection Fees 00 0 93,7500
1792200Utilities-Other 0456 0 480418
29,0443130Vehicle Maintenance and Operations 24,42027,120 24,420 28,02029,082
1,0703140Essential Training 1,500616 1,500 1,000496
1,0253311Cell Phones & Pagers 4,7001,810 4,700 2,1001,597
137,9074112ABuilding Inspection 100,000107,335 100,000 3,50080,211
3,4324120Other Contractual Services 23,1802,840 23,022 15,1004,015
04122Plan Check/ Map Processing Service 7500 250 7500
04516Small Tools 10054 100 1000
1,1244710Office & Stationery Supplies 1,2001,002 1,200 1,200723
04750Safety Supplies 500418 500 5000
1,3254760Operating Supplies 1,500688 1,500 1,500578
04822BComputer Hardware < $1,000 3,9000 3,900 00
04836Telecommunications Equipment < $1 500398 500 5000
1,7564904Community Relations 2,0002,453 2,267 2,0001,814
4224922Printing 1,000463 1,000 1,000774
3,6664924Publications & Dues 3,3603,880 3,360 3,3603,564
4,0824928Uniforms & Laundry 4,0503,085 4,050 4,4703,398
Total Operations & Maintenance $187,973 $176,130$155,613 $175,739 $162,830$126,671
Capital Outlay
18,6705510Capital Outlay Rental-Vehicle 13,17018,670 13,170 13,17016,530
2,0905530Capital Outlay Rental-Office 9102,090 910 9101,740
06122AEquipment- Office General 07,179 0 00
Total Capital Outlay $20,760 $14,080$27,939 $14,080 $14,080$18,270
$621,662Division Total (General Fund)$634,250$500,747 $653,997 $627,350$566,456
405 6/6/18
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406 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0502 - Fire Prevention
Expenditures
Per Division Labor Calculation Worksheet1110Regular Salaries 294,250
Per Division Labor Calculation Worksheet1140Overtime Salaries 1,000
Per Division Labor Calculation Worksheet1300Employee Benefits 155,190
450,440Subtotal Labor
CA Fire Prevention Institute Workshop.......$1,3251430Professional Develop & Recognitio 3,500
Location: Buellton, CA
Attendee: Fire Inspector
Registration...............................$380
Travel: Ground via staff car
Hotel: $125/day for 5 days.................$625
Meals: $64/day for 5 days..................$320
*
League of CA Cities - FC Leadership.........$1,675
Location: San Francisco, CA
Attendee: Deputy Fire Chief
Registration...............................$350
Travel: Airfare............................$250
Hotel: $275/night for 3 nights.............$825
Meals: $64/day for 3 days..................$192
Shuttle.....................................$58
*
Local area meetings...........................$500
(SD Co. Fire Marshal Grp, SD Co. Fire
Prevention Officers, SoCal Fire Prevention
Officers Section, Regional fire prevention
meetings)
75% of the total revenue collected in account 77341706Building Inspection Fees 93,750
is paid to Esgil per contract.
Field/Mobile Data 1 device ($40/month)2200 Utilities-Other 480
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 28,020
Fire Code Seminars, ICC classes, and3140Essential Training 1,000
in-service training.........................$1,000
Division Chief...Allowance ($75/mo.)..........$9003311Cell Phones & Pagers 2,100
Sr. Fire Inspector...Allowance ($50/mo.)......$600
Fire Inspector...Allowance ($50/mo.)..........$600
Plan check & inspection services: Safety Services4112ABuilding Inspection 3,500
Fire Protection Fee Tax Roll Preparation....$3,5004120Other Contractual Services 15,100
Streamline Fire Inspection Software........$11,591
Streamline Cloud Fee.....................$1,495
Admn Portal License (2 x $799)...........$1,598
iPad License (14 x $500).................$7,000
CA Fire Code Database (14 x $107)........$1,498
Technical report and fire sprinkler system4122Plan Check/ Map Processing Service 750
calculation services
Small tools for field inspections4516Small Tools 100
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 1,200
printer toner, files, etc.
Fire investigation and incident support supplies4750Safety Supplies 500
Fire prevention activities..................$1,0004760Operating Supplies 1,500
Division 0502 - Fire Prevention
407 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Fire safety education trailer.................$5004760Operating Supplies 1,500
Radio items - parts, misc. items4836Telecommunications Equipment < $1K 500
Community prevention information, inspection4904Community Relations 2,000
handouts, FD Open House materials
Misc forms and fire prevention materials4922Printing1,000
Dues:4924 Publications & Dues 3,360
National Fire Protection Association for
Div. Chief (Fire Marshal).....................$165
International Code Council....................$250
CA Fire Chiefs Association....................$190
Publications:
National Fire Protection Association
code updates................................$1,000
National Fire Protection Assoc. and
International Code Council publications......$1000
Other professional publications
for update of engineering information
(e.g. Health & Safety Code Books).............$750
3 full-time employees @ $1,490 each4928Uniforms & Laundry 4,470
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 13,170
Annual replacement charge for office equipment5530Capital Outlay Rental-Office 910
176,910Subtotal Direct Expenditures
627,350Total Division 0502Expenditures
Revenues
Building permit and inspection fees (75% of this100 7734 Building Inspection Fees 125,000
revenue is paid to Esgil per contract through
account 1706)
New building activity based on FY17-18100 7753 Safety Serv. Plan Check/Inspection 45,000
FD permits - based on FY17-18100 7754 Misc. Safety Service Fees 80,000
250,000Subtotal Revenue
Annual fire protection tax assessment collected280 7759 Fire Protection Fees 633,000
via the tax roll.
633,000Subtotal Revenue
883,000Total Division 0502Revenues
Division 0502 - Fire Prevention
408 6/6/18
PARAMEDICS
Safety Services Department
Division No: 0503
Division Goals & Objectives
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
18 18 18 18 18 18
18 18 18 18 18 18
1,984 1,937 2,099 2,230 2,230 2,400
Division Operating Budget
Operations & Maintenance 219,480$ 245,394$ 264,228$ 286,710$ 286,711$ 295,280$
Capital Outlay 162,033 160,074 123,975 133,140 133,140 178,790
Division Total 381,513$ 405,468$ 388,203$ 419,850$ 419,851$ 474,070$
EMS Transports
The Paramedic Division is a budget cost center that supports Fire Suppression,Division 0501.It specifies the
financial outlay and activity for emergency medical services (EMS).This Division captures equipment and
training costs associated with supporting Safety Services'prehospital EMS delivery system,but contains no direct
personnel costs.
Utilize technology to maximize patient treatment documentation and recordkeeping.
Identify emerging EMS treatment improvements and deliver in-service training and field care audits to ensure
maintenance of licenses and certifications of personnel.
Maintain active involvement in EMS groups and associations and communicate changes in EMS treatment
protocols to personnel.
Field care audit sessions
EMS in-service training
$-
$50
$100
$150
$200
$250
$300
$350
$400
$450
$500
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
409 6/6/18
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410 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Paramedics-0503
General Fund (100)
Operations & Maintenance
7,5601430Professional Develop & Recognition 00 0 2500
4,2442200Utilities-Other 4,5505,013 4,550 8,1603,345
35,9352910Hazardous Waste Removal 40,80026,996 40,800 25,3207,769
03110Reimbursed Mileage 075 0 00
20,9723130Vehicle Maintenance and Operations 24,86019,553 24,860 27,32029,827
7,9713140Essential Training 10,8507,591 9,851 11,4500
1063310Telephone 00 0 00
1,2123311Cell Phones & Pagers 1,6801,462 1,680 1,8501,176
13,6034120Other Contractual Services 13,1306,564 13,130 13,130455
15,2144308Equipment Repair & Maint.21,70023,346 21,700 21,70015,253
2464710Office & Stationery Supplies 1,4001,178 1,400 1,400766
131,6894740Medical Supplies 133,600125,069 133,600 150,560134,717
24,0484750Safety Supplies 27,40024,204 27,400 27,40023,509
2944760Operating Supplies 4,5003,293 4,500 4,500964
3014822BComputer Hardware < $1,000 00 0 00
7334922Printing 2,000883 3,000 2,000583
1004924Publications & Dues 240167 240 2401,116
Total Operations & Maintenance $264,228 $286,710$245,394 $286,711 $295,280$219,480
Capital Outlay
77,1405510Capital Outlay Rental-Vehicle 77,14077,140 77,140 77,14093,420
44,2205520Capital Outlay Rental-Other Equip.41,25044,220 41,250 55,65044,220
06122BComputer Hardware 06,040 0 00
06122CComputer Software 021,259 0 04,000
2,6156124Paramedics Equipment 10,7507,474 10,750 10,00010,723
06199Other Equipment 4,0003,942 4,000 36,0009,670
Total Capital Outlay $123,975 $133,140$160,074 $133,140 $178,790$162,033
$388,203Division Total (General Fund)$419,850$405,469 $419,851 $474,070$381,513
411 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0503 - Paramedics
Expenditures
Regional EMS meetings1430Professional Develop & Recognitio 250
Data service for pre-hospital patient reporting2200Utilities-Other 8,160
devices (17 @ $40/mo).
Infection control management, new contract2910Hazardous Waste Removal 25,320
in January 2019.
Paramedics staff mileage reimbursements3110Reimbursed Mileage 0
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 27,320
State EMS certifications 26 @ $200..........$5,2003140Essential Training 11,450
SD Co. EMS accreditation 26 @ $50...........$1,300
Palomar Medical Center FCA training.........$2,700
EMS misc speakers/trainers....................$750
EMS training materials......................$1,500
Telemetry to transmit patient vital signs3311Cell Phones & Pagers 1,850
(11 @ $14/mo.)
EMS Patient reporting software ($1,094/mo)4120 Other Contractual Services 13,130
Repair, maintenance and certification for4308Equipment Repair & Maint.21,700
monitor/defibrillator......................$14,500
Cardiac monitor/defibrillator batteries.....$1,700
Repair and maintenance of Stryker gurneys...$3,000
Repair medical equipment....................$2,500
Consumable office supplies such as paper, pens,4710 Office & Stationery Supplies 1,400
printer toner, files, etc.
Medical supply inventory...................$64,5154740Medical Supplies 150,560
Glucose monitoring strips...................$5,280
Disposable sheets, blankets, pillows, etc..$37,345
Disposable patient care supplies............$3,520
Disposable patient ventilation/resuscitation
equipment...................................$9,900
ALS pharmaceutical costs from Sav-Mart
Pharmaceuticals............................$30,000
Replacement of safety equipment and4750Safety Supplies 27,400
personal protective equipment...............$4,600
Patient oxygen supplies/materials for ambulance
and fire apparatus ($1900/mo)..............$22,800
Patient care supplies: Kerlex, capnography4760Operating Supplies 4,500
supplies, Continuous Positive Airway Pressure
devices, etc.
Reproduction of State and Co. protocol changes-4922 Printing 2,000
forms, medical forms, misc.
Dues:4924 Publications & Dues 240
SDCFCA - EMS Section...........................$50
Publications:
Emergency Care Quarterly.......................$75
Emergency Magazine.............................$55
Emergency Medical Services Magazine............$55
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 77,140
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.55,650
Replace paramedic patient treatment equipment6124Paramedics Equipment 10,000
Division 0503 - Paramedics
412 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
AED equipment...............................$4,5006199Other Equipment 36,000
AED for Sportsplex..........................$1,500
Controlled Substance Digital Vault.........$30,000
474,070Subtotal Direct Expenditures
474,070Total Division 0503Expenditures
Revenues
State reimbursement for emergency medical100 7545 GEMT Reimbursement 15,000
transports (Medicare)
EMS-report request fees100 7754 Misc. Safety Service Fees 100
Based on FY16-17 and FY17-18 MY estimates100 7755 Ambulance Fees 1,338,900
Based on FY17-18 MY estimates100 7755A Ambulance Written Off Accounts 17,400
1,371,400Subtotal Revenue
1,371,400Total Division 0503Revenues
Division 0503 - Paramedics
413 6/6/18
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414 6/6/18
Division Goals & Objectives
»
»
»
»
2014-15 2015-16 2016-17 2017-18 2017-18 2018-19
Division Activity Statistics Actual Actual Actual Adopted Estimated Adopted
13,145 9,651 10,926 11,254 11,254 11,592
278 228 281 280 280 285
13 12 12 121 121 12
193 197 225 200 200 200
Division Operating Budget
Operations & Maintenance 10,626,220$ 10,955,469$ 11,465,267$ 12,013,710$ 12,016,011$ 12,663,060$
Capital Outlay 2,650 2,800 2,800 4,300 7,000 3,350
Division Total 10,628,870$ 10,958,269$ 11,468,067$ 12,018,010$ 12,023,011$ 12,666,410$
Program Budgets Approp. Through March 2018 Added for 2018-19 Total
109,120$ 7,000$ 116,120$
76,764 10,000 86,764$
Total Program Budgets 185,884$ 17,000$ 202,884$
1152- Law Enforcement Equip.
1160- Sr. Volunteer Patrol Fund
Aggressively target those engaged in drugs, gang-related activities and persons driving under the influence of drugs
and alcohol.
Continue to target repeat offenders in the community through regular probation, parole and compliance checks.
Number of Calls for Service
Traffic Accident Reports
Start Smart Education Classes
Narcotic Arrests
Hold monthly Information Managed Policing Addressing Community Threats(IMPACT) meetings to identify and
target prolific and repeat offenders.
LAW ENFORCEMENT
Safety Services Department
Division No: 0504
The Law Enforcement Division is a budget cost center that supports comprehensive contract law enforcement services
provided by the San Diego County Sheriff's Department. These services include emergency response,crime
prevention,traffic enforcement,collision reduction,investigative services,drug prevention and education and
community policing.
Prevent, reduce and disrupt crime in the community.
$9,500
$10,000
$10,500
$11,000
$11,500
$12,000
$12,500
$13,000
Actual
2014-15
Actual
2015-16
Actual
2016-17
Adopted
2017-18
Estimated
2017-18
Adopted
2018-19Thousands Capital Outlay
Operations &
Maintenance
415 6/6/18
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416 6/6/18
FY 2015-16 FY 2016-17 FY 2017-18 FY 2017-18
Midyear
FY 2018-19
AdoptedActualActualActual
City of Poway Operating Budget
Division Activity Detail
FY 2014-15
Adopted
Law Enforcement-0504
General Fund (100)
Operations & Maintenance
1,9582200Utilities-Other 1,8001,656 1,800 1,8002,564
02750City Water Use 2,1900 649 2,3000
03120Vehicle Operations 2,3000 2,300 2,3000
64,6923130Vehicle Maintenance and Operations 55,97060,658 55,970 59,52051,353
03310Telephone 00 0 4200
83311Cell Phones & Pagers 08 4 06
03320Postage 00 25 00
04104Community Safety 010,776,093 0 010,451,272
11,261,4164104ACommunity Safety - Base Contract 11,802,7100 11,802,710 12,447,9800
19,1524104BCommunity Safety - Spec Events 20,0000 20,000 20,0000
17,1774109Contract School Crossing Guard 20,13019,504 20,130 20,13029,983
3,4144116Landscape Maintenance 5,0004,655 5,000 5,0005,149
37,1694120Other Contractual Services 41,31033,615 41,310 41,31036,218
2,0524308Equipment Repair & Maint.2,5003,055 2,500 2,5002,103
04312Outside Vehicle Repair & Maint.2,5000 2,500 2,5000
4244750Safety Supplies 1,000228 1,000 1,000809
9,4824760Operating Supplies 9,5005,744 9,500 9,5009,500
04899Other Equipment < $1,000 00 937 00
8,2544902Cal-ID Safety Systems 8,6008,224 8,600 8,6008,588
4484904Community Relations 4,5001,518 1,800 4,5001,550
9,6684919Vehicle Regulation 4,5005,003 10,076 4,5004,164
1,6764922Printing 00 0 0136
28,2764937Rental-Vehicle 29,20035,508 29,200 29,20022,825
Total Operations & Maintenance $11,465,267 $12,013,710$10,955,469 $12,016,011 $12,663,060$10,626,220
Capital Outlay
2,3505510Capital Outlay Rental-Vehicle 2,3502,350 2,350 2,0002,200
1505520Capital Outlay Rental-Other Equip.1,950150 1,950 1,350150
3005530Capital Outlay Rental-Office 0300 0 0300
06199Other Equipment 00 2,700 00
Total Capital Outlay $2,800 $4,300$2,800 $7,000 $3,350$2,650
$11,468,067Division Total (General Fund)$12,018,010$10,958,269 $12,023,011 $12,666,410$10,628,870
417 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Division 0504 - Law Enforcement
Expenditures
Field/Mobile Broadband Data/GPS: 3 devices @2200Utilities-Other 1,800
$50/mo.
Charge for City Water Usage2750City Water Use 2,300
Outside gasoline purchases3120Vehicle Operations 2,300
Internal allocation of Vehicle and Equipment O & M3130Vehicle Maintenance and Operations 59,520
School safety hotline ($35/mo)3310 Telephone 420
FY18-19 Law Enforcement contract:4104A Community Safety - Base Contract 12,447,980
Officers/Station Staff..................$9,255,455
Ancillary Support/Other.................$3,192,520
Represents a 6% increase over the FY 18 budget
and staffing adjustment.
Law enforcement coverage for special events4104BCommunity Safety - Spec Events 20,000
including: PVRA Rodeo, July 4th Fireworks,
Jack-O-Smash, PHS Graduation & PHS Grad Night,
PHS Homecoming & Football Games and Community
Parades.
Poway Unified School Dist. adult crossing guards4109Contract School Crossing Guard 20,130
Contract landscape maintenance4116Landscape Maintenance 5,000
SANDAG clearing house.......................$3,2804120Other Contractual Services 41,310
Automated Regional Justice Info System.....$30,180
Cellbrite license renewal...................$3,100
Callyo license renewal......................$3,250
Transunion Data Info Systems................$1,500
Radar units, intoximeters, radios, computer4308Equipment Repair & Maint.2,500
equipment and recalibration of radar units
Outside vehicle maintenance services for City-4312 Outside Vehicle Repair & Maint.2,500
owned vehicles assigned to the Sheriff's Dept.
School Safety Patrol:4750 Safety Supplies 1,000
Safety gear and equipment...................$1,000
DUI trailer equipment and traffic cones.....$2,5004760Operating Supplies 9,500
Community Oriented Policing and Problem
Solving unit equipment and safety supplies..$1,000
Six field trips for School Safety Patrol....$6,000
Annual contract for vehicle identification system4902Cal-ID Safety Systems 8,600
Neighborhood Watch crime prevention meetings,4904 Community Relations 4,500
multi-unit crime-free housing meetings,
business alert/domestic violence referral cards
Parking citation processing4919Vehicle Regulation 4,500
As needed vehicle rental4937Rental-Vehicle 29,200
Annual replacement charge for vehicles5510Capital Outlay Rental-Vehicle 2,000
Annual replacement charge for general equipment5520Capital Outlay Rental-Other Equip.1,350
12,666,410Subtotal Direct Expenditures
12,666,410Total Division 0504Expenditures
Revenues
Parking and traffic fines100 7310 Fines and Penalties 100,000
Division 0504 - Law Enforcement
418 6/6/18
Budget Request JustificationFiscal Year 2018-19 Adopted
Cost recovery reimbursements for driving under the100 7754 Misc. Safety Service Fees 7,000
influence, traffic accidents, social-host
ordinance
City's share of towing fees under the100 7758 Towing Contracts 10,000
Vehicle Abatement Program. Reduced per
changes to towing codes.
Donations to Senior Volunteer Patrol Program100 7830 Donations 10,000
Asset seizure monies received from asset100 7887 Recovery Of Stolen Property 1,500
forfeiture - S.D. Sheriff's Department
128,500Subtotal Revenue
Citizen's Option for Public Safety (COPS) grant249 7528 Grant -Safety Services 100,000
100,000Subtotal Revenue
Asset seizure monies received from asset718 7887 Recovery Of Stolen Property 1,500
forfeiture - S.D. Sheriff's Department
1,500Subtotal Revenue
Donations to Senior Volunteer Patrol Program779 7830 Donations 10,000
10,000Subtotal Revenue
240,000Total Division 0504Revenues
Division 0504 - Law Enforcement
419 6/6/18
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420 6/6/18
Funding Sources
Source Total Prior
Appropriations
Proposed
Appropriations
Total Project
Appropriations
Funding Spent
to Date
Available
Balance
General Fund (100)9,979,330 525,000 10,504,330 2,997,118 7,507,212
Capital Reinvst. (106)8,886,770 100,000 8,986,770 1,247,704 7,739,066
Street Dev./Asmnt. (22x,275) 285,000 569,400 854,400 258,804 595,596
Drainage Fund (231/232)2,695,444 350,000 3,045,444 2,639,379 406,064
CDBG Fund (241)1,007,566 102,637 1,110,203 903,044 207,159
Park Improv. Fund (411)75,000 - 75,000 74,721 279
Housing (416)- - - - -
Water Fund (510/511)8,216,701 1,520,000 9,736,701 3,585,189 6,151,512
Sewer Fund (520/521)8,108,304 250,000 8,358,304 3,676,496 4,681,808
Capital Facilities (617)- 943,860 943,860 - 943,860
Successor Agency (720)144,067 - 144,067 - 144,067
Trusts (7xx)25,000 16,800 41,800 - 41,800
Total Budget $39,423,182 4,377,697 $43,800,879 $15,382,455 $28,418,423
Funding Uses
Project Type Total Prior
Appropriations
Proposed
Appropriations
Total Project
Appropriations
Funding Spent
to Date
Available
Balance
Streets & Highways $5,429,067 $604,400 $6,033,467 $817,816 $5,215,651
Drainage 2,695,444 350,000 3,045,444 2,639,379 406,064
Govern. Buildings 11,067,566 1,356,497 12,424,063 1,066,458 11,357,605
Parks and Open Space 3,906,100 296,800 4,202,900 3,597,118 605,782
Water Utilities 8,216,701 1,520,000 9,736,701 3,585,189 6,151,512
Sewer Utilities 8,108,304 250,000 8,358,304 3,676,496 4,681,808
Total Budget $39,423,182 $4,377,697 $43,800,879 $15,382,455 $28,418,423
CITY OF POWAY
CAPITAL IMPROVEMENT PROGRAM OVERVIEW
Streets &
Highways
14%
Drainage
7%
Gov Build
28%
Parks &
Open Space
10%
Water
Utilities
22%
Sewer
Utilities
19%
Total Project Appropriations
by Project Type
Water
22%
Sewer
19%
Drainage
7%
General
24%
Capital
Reinvestment
21%
Grants/
Other
7%
Total Project Appropriations
by Funding Source
421 6/6/18
CITY OF POWAYCAPITAL IMPROVEMENT PROGRAM SUMMARYProject TitleProject No. Funding Source Total Prior Appropriations FY 2018-19 Appropriation Total Project Appropriation Expenditures (thru May 2017) Available Balance Streets & Highways ProjectsEspola Road Safety Improvements 120107205,144,067 - 5,144,067 559,012 4,585,055 Twin Peaks Rd. Speed Feedback 12017 100 - 35,000 35,000 - 35,000 Poway Road Turn Pocket Extension 12018 223A -$ 369,400$ 369,400$ -$ 369,400$ Espola Road Bike Lanes 12019 226 - 200,000 200,000 - 200,000 Traffic Sig. Controller Upgrades 1343 275 285,000 - 285,000 258,804 26,196 Total Streets & Highways 5,429,067$ 604,400$ 6,033,467$ 817,816$ 5,215,651$ Drainage ProjectsCorrugated Metal Pipe Replcmt. 1437 231/232 2,695,444$ 300,000$ 2,995,444$ 2,639,379$ 356,064$ Rattlesnake Creek Integrity Study 1450 231 -$ 50,000$ 50,000$ -$ 50,000$ Total Drainage 2,695,444$ 350,000$ 3,045,444$ 2,639,379$ 406,064$ Government Buildings ProjectssMickey Cafagna Community Ctr. 1502 411/100 9,875,000 - 9,875,000 84,055 9,790,945 ADA Barrier Removal 1548 241 1,007,566 102,637 1,110,203 903,044 207,159 Photovoltaic Systems 1566 106 185,000 100,000 285,000 79,359 205,641 PCPA Fire Curtain/Smoke Vent 1568 100 - 210,000 210,000 - 210,000 Public Facilities Renovation 3500 617 - 943,860 943,860 - 943,860 Total Govt. Buildings 11,067,566$ 1,356,497$ 12,424,063$ 1,066,458$ 11,357,605$ 422 6/6/18
Project TitleProject No. Funding Source Total Prior Appropriations FY 2018-19 Appropriation Total Project Appropriation Expenditures (thru March 2018) Available Balance Parks & Open Space ProjectsSwim Center Renovation 1632 100/106 3,876,100 - 3,876,100 3,593,119 282,981 Blue Sky Amphitheater Impv. 1635 100 30,000 - 30,000 3,999 26,001 Valle Verde Park Playground Reno 16005 100 - 280,000 280,000 - 280,000 Veterans Park POW/MIA Memorial16006 777- 16,800 16,800 - 16,800 Total Parks & Open Space3,906,100$ 296,800$ 4,202,900$ 3,597,118$ 605,782$ 423 6/6/18
CITY OF POWAYCAPITAL IMPROVEMENT PROGRAM SUMMARYProject TitleProject No.Funding Source Total Prior Appropriations FY 2018-19 Appropriation Total Project Appropriation Expenditures (thru May 2017) Available Balance Water Utilities ProjectsWater System Repair/Rehab. 1756 510 2,146,701 - 2,146,701 1,117,424 1,029,277 Alta Mira Reservoir Rehabilitation 1763 510 800,000 - 800,000 566,283 233,717 Water Dist./Treatment Plant Rehab. 1764 510 567,140 - 567,140 497,891 69,249 Water Valve Replacement 1766 510 300,000 150,000 450,000 297,175 152,825 Pump Station Elec. Equip. Rplcmt. 1769 510 167,860 - 167,860 157,423 10,437 Buehler Reservoir Rehabilitation 1770 510 1,000,000 - 1,000,000 52,340 947,660 Sagecrest Reservoir Rehab. 1771 510 560,000 - 560,000 530,433 29,567 Poway Dam Maint. & Security 1772 510 380,000 - 380,000 12,485 367,515 Steel Water Main Assessment 1774 510 120,000 - 120,000 - 120,000 Treatment Plant Chemical Build. 1775 510 1,300,000 - 1,300,000 225,175 1,074,825 Treatment Plant Washwater Tank 1776 510 270,000 - 270,000 55,940 214,060 Boulder Mtn. Rsvr. I/II Rehab. 1777 510 605,000 - 605,000 72,620 532,380 Clearwell Upgrades Design 1779 510 - 400,000 400,000 - 400,000 Clearwell Assessment 1780 510 - 120,000 120,000 - 120,000 WTP Clearwell Distr. Flow Meters 1781 510 - 350,000 350,000 - 350,000 WTP Valves and Actuators 1782 510 - 400,000 400,000 - 400,000 Power to Blue Crystal Reservoir 1783 510 - 100,000 100,000 - 100,000 Total Water Utilities8,216,701$ 1,520,000$ 9,736,701$ 3,585,189$ 6,151,512$ Sewer Utilities ProjectsAnnual Manhole Rehabilitation 1824 520 2,478,304 - 2,478,304 2,082,164 396,140 Annual Swr. Line Repair/Replace 1829 520 2,030,000 250,000 2,280,000 1,340,963 939,037 Martincoit Road Sewer Upsize1833 520/521 2,300,000 - 2,300,000 253,369 2,046,631 Butterfield Trail Sewer Upsize 1834 520 1,300,000 - 1,300,000 - 1,300,000 Total Sewer Utilities8,108,304$ 250,000$ 8,358,304$ 3,676,496$ 4,681,808$ Grand Total Capital Projects39,423,182$ 4,377,697$ 43,800,879$ 15,382,455$ 28,418,423$ 424 6/6/18
Capital Projects Funded through Departmental Operating BudgetsFY18/19 Street Maint. Slurry Seal 100/211/223B1,200,000$ FY18/19 Street Overlay223A660,000 FY18/19 Street Striping100/211250,000 Total Capital Projects Funded through Departmental Operating Budget2,110,000$ Funding Source Definitions:100 - General Fund223 - Transnet241 - CDBG Fund520/521 - Sewer Funds106 - Capital Improvement224 - Traffic Congestion Fund242 - State Grant Fund617 - Capital Facilities211 - Gas Tax226 - Regional Transportation 253 - Federal Grant Fund222 - Street Development Fund231/232 - Drainage Funds510/511 - Water Funds425 6/6/18
Espola Road Safety Improvements CIP #12010
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: November 2013
Estimated Completion:August 2019
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Capital Facilities (106)2,400,000 - 2,400,000 559,012 1,840,988
2001 TABs (720C) 142,500 - 142,500 - 142,500
2003 TABs (720D) 1,567 - 1,567 - 1,567
General Fund (100) 2,600,000 2,600,000 2,600,000
Total Budget 5,144,067$ -$ 2,544,067$ 559,012$ 1,985,055$
Estimated Annual Operating Budget Impact: $0
Twin Peaks Road Speed Feedback Signs - CIP #12017
Project Manager:Brian Banzuelo
Responsible Department:Development Services
Start Date: July 2018
Estimated Completion:September 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
General (100)- 35,000 35,000 - 35,000
Total Budget -$ 35,000$ 35,000$ -$ 35,000$
Estimated Annual Operating Budget Impact: $0
Description
In 2013, the City finalized the Espola Road Improvement Project Environmental Impact Report (EIR) based on a project scope
that included improving Espola Road between Twin Peaks Road and Titan Way to a three-lane roadway with curb, gutter and
sidewalks, and signalizing the intersection of Espola Road and Durhullen Street/Golden Sunset Road. The EIR was certified
by the City Council in June of 2013; however, the City Council did not support the construction of the full project scope
identified in the EIR. In October 2013, the City Council directed staff to pursue a pedestrian safety project consisting of a
multipurpose trail on the west side of Espola Road from Mountain Road to Willow Ranch Road. The project also included the
undergrounding of overhead utilities along a portion of the project (approximately 2,000 linear feet) using the City’s available
20A funds. In June of 2016, Council approved a resolution of intention to establish a second undergrounding district along
the remaining portion of the project (approximately 2,300 linear feet) that was funded through an appropriation from the
City’s General Fund Uncommitted Reserve.
City of Poway - Capital Improvement Program (Streets and Highways)
City of Poway - Capital Improvement Program (Streets and Highways)
Description
City Council requested speed feedback signs be installed on Twin Peaks Road near Twin Peaks Middle School. Residents
have complained that vehicles speed in this area. This project will install two solar powered speed feedback signs. The speed
feedback signs will have wireless network access, and will be mounted on new poles with concrete foundations.
426 6/6/18
Poway Road Turn Pocket Extension - CIP #12018
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July 2018
Estimated Completion:May 2019
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
St. Prop A (223A)- 369,400 369,400 - 369,400
Total Budget -$ 369,400$ 369,400$ -$ 369,400$
Estimated Annual Operating Budget Impact: $0
Espola Road Bike Lanes Range Park Road to Poway Road - CIP #12019
Project Manager:Jeff Beers
Responsible Department:Development Services 8496934.52
Start Date: September 2018
Estimated Completion:Design Only: May 2019
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
RTCIP (226)- 200,000 200,000 - 200,000
Total Budget -$ 200,000$ 200,000$ -$ 200,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Streets and Highways)
Description
Espola Road from Twin Peaks Road to Poway Road is classified as a Special Arterial in the Transportation Master Element of
the General Plan. The document recommends Class II bicycle lanes on Espola Road in the narrow section of road between
Range Park Road and Poway Road. This project will provide design only for the widening of this section of road to
accommodate the Class II bike lanes. The widening will be accomplished by cutting back into the existing slope on the west
side of the road.
City of Poway - Capital Improvement Program (Streets and Highways)
Description
The existing left turn pocket on westbound Poway Road at Pomerado Road is not long enough to accommodate the number of
vehicles turning left during peak traffic conditions. The resulting backup extends into the westbound through lanes impacting
the flow of traffic through the intersection. This project will extend the left turn pocket by removing a section of the existing
planted median, adding over 100 feet to the length of the turn pocket.
427 6/6/18
Traffic Signal Controller Upgrades - CIP #1343
Project Manager:Christine Pawlik
Responsible Department:Development Services
Start Date: May 2017
Estimated Completion:June 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Lighting Dist. (275) 285,000 - 285,000 258,804 26,196
Total Budget 285,000$ -$ 285,000$ 258,804$ 26,196$
Estimated Annual Operating Budget Impact: $0
FY 18/19 Street Maintenance - Slurry Seal - Div. 0411
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July , annually
Estimated Completion:November, annually
Funding Source
FY 2018-19
Appropriation
General & Gas Tax (100/211)695,700
Transnet (223B)504,300
Total Budget 1,200,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Streets and Highways)
Description
Replace existing cabinets, controllers, conduit, wiring and miscellaneous equipment as necessary to maintain uninterrupted
operations of the following three signals: Twin Peaks/Silverset, Twin Peaks/Community, and Twin Peaks/Midland.
Description
The street maintenance project is a continuation of the annual Citywide street maintenance program. The program is an eight-
year rotation through eight street maintenance zones providing deep patching, skin patching, crack sealing, slurry sealing, and
raising utility lids to grade as needed. In Fiscal Year 2018-19 the program will address Zone 1, including Espola Road and
streets generally north and east of Espola Road, from the west City limit to Sandhill Road.
City of Poway - Capital Improvement Program (Streets and Highways)
428 6/6/18
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: March, annually
Estimated Completion:June, annually
Funding Source
FY 2018-19
Appropriation
Transnet (223A)660,000
Total Budget 660,000$
Estimated Annual Operating Budget Impact: $0
FY 18/19 Street Striping - Div. 0411
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July, annually
Estimated Completion:June annually
Funding Source
FY 2018-19
Appropriation
General & Gas Tax (100/211)250,000
Total Budget 250,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Streets and Highways)
Description
The City annually overlays or reconstructs portions of public streets that have deteriorated to a level that requires more than
patching and slurry seal. The project also includes survey monument preservation, utility lid raise to grade, and Americans
With Disabilities Act (ADA) upgrades to existing pedestrian ramps.
City of Poway - Capital Improvement Program (Streets and Highways)
Description
This annual project provides restriping of the streets within the zone that receives slurry seal in the annual street maintenance
project. When the street maintenance zone is an odd numbered zone, this project also refreshes striping in the other three odd
numbered zones, when the street maintenance zone is an even numbered zone, the project refreshes the striping in the other
three even numbered zones. Under this rotation, all public street striping in the City is refreshed or replaced every two years.
The restriping of slurry sealed zones will include the adding of buffer zones to bike lanes, and replacing traditional crosswalk
striping with "continental" striping.
FY 18/19 Street Overlay Project - Div. 0411
429 6/6/18
Corrugated Metal Pipe Annual Repair/Replace - CIP #1437
Project Manager:Brian Banzuelo
Responsible Department:Development Services
Start Date: July 2018
Estimated Completion:December 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Drainage (231) 2,667,594 300,000 2,967,594 2,638,064 329,530
Drainage Imp. (232) 27,850 - 27,850 1,315 26,535
Total Budget 2,695,444$ 300,000$ 2,995,444$ 2,639,379$ 356,064$
Estimated Annual Operating Budget Impact: $0
Rattlesnake Creek Integrity Study - CIP #1450
Project Manager:TBD
Responsible Department:Development Services
Start Date: July 2018
Estimated Completion:November 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Drainage (231) - 50,000 50,000 - 50,000
Total Budget -$ 50,000$ 50,000$ -$ 50,000$
Estimated Annual Operating Budget Impact: $ 0
City of Poway - Capital Improvement Program (Flood/Drainage Control)
Description
Rattlesnake Creek from Budwin Lane to Midland Road is experiencing erosion of the bottom and sides of the creek. This
project will provide an engineering study of Rattlesnake Creek to determine the structural integrity of the creek and to provide
recommendations to prevent further erosion. The study will include analysis of the existing failing concrete check dams in the
creek. The study shall also include a summary of Federal, State and local permitting requirements for options presented.
Description
This fund is used to replace or repair failing corrugated metal drainage pipes citywide. The Fiscal Year 2018-19 project will
replace or repair failing corrugated metal pipe based upon staff evaluation and prioritizations in the 2017 Citywide Corrugated
Metal Pipe Condition Assessment.
City of Poway - Capital Improvement Program (Flood/Drainage Control)
430 6/6/18
Mickey Cafagna Community Center - CIP #1502
Project Manager:Bob Manis
Responsible Department:Development Services
Start Date: June 2016
Estimated Completion:Winter 2019
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Park Improv. (411)75,000 - 75,000 74,721 279
General (100) 4,098,230 - 4,098,230 - 4,098,230
Capital Improv. (106) 5,701,770 - 5,701,770 9,334 5,692,436
Total Budget 9,875,000$ -$ 9,875,000$ 84,055$ 9,790,945$
Estimated Annual Operating Budget Impact: To be determined based on final design
ADA Barrier Removal - CIP #1548
Project Manager:Brian Banzuelo
Responsible Department:Development Services
Start Date: December, annually
Estimated Completion:June, annually
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
CDBG (241)1,007,566 102,637 1,110,203 903,044 207,159
Total Budget 1,007,566$ 102,637$ 1,110,203$ 903,044$ 207,159$
Estimated Annual Operating Budget Impact: $0
Description
This project will include the completion of the construction documents for a new Community Center building located in
Community Park. The first phase of the project included a schematic design of the floorplan and building elevations, which
are not being pursued due to the projected costs of building as designed. In August 2017, staff presented three floorplans for a
reduced size community center building. City Council expressed a preference for the largest floorplan, which is 22,220
square feet and contains two large meeting rooms. At Council’s direction, staff obtained a professional cost estimate for this
floorplan. Staff subsequently designed a fourth (“hybrid”) floorplan that is 18,082 square feet with one large meeting room
and that was designed to accommodate the addition of a second large meeting room (“hybrid plus”) if needed in the future and
if funding becomes available. City Council selected the “hybrid” floorplan and directed staff to continue with the RFP process
to have construction documents prepared for this building with the “hybrid plus” as a bid alternate.
Description
This is an annual Community Development Block Grant (CDBG) funded program to remove Americans with Disabilities Act
(ADA) barriers and improve access to various public facilities. The 2018-2019 project will address ADA issues at Lake
Poway Park addressing access to existing picnic areas, gazebos, play equipment and sports fields.
City of Poway - Capital Improvement Program (Government Buildings)
City of Poway - Capital Improvement Program (Government Buildings)
431 6/6/18
Photovoltaic Systems - CIP #1566A-B
Project Manager:Christine Pawlik
Responsible Department:Development Services
Start Date: June 2016
Estimated Completion:PCPA is complete
Fire Station #3 - December 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Capital Improv. (106)185,000 100,000 285,000 79,359 205,641
Total Budget 185,000$ 100,000$ 285,000$ 79,359$ 205,641$
PCPA Fire Curtain/Smoke Vent - CIP #1568
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July 2018
Estimated Completion:September 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
General (100)- 210,000 210,000 - 210,000
Total Budget -$ 210,000$ 210,000$ -$ 210,000$
City of Poway - Capital Improvement Program (Government Buildings)
Description
These projects include the installation of photovoltaic panels in the open space northwest of Fire Station #3 and in the
Performing Arts Center parking lot through power purchase agreements. Environmental and reflectivity studies will be
required and are included in the projects' scope. City funding is used for SDG&E fees, including but not limited to removal
and installation of a transformer, a generation output meter, system upgrades, application fees, and permitting. This project
will decrease the energy costs on up to 50 City accounts by approximately 80% annually and reduce the City’s greenhouse gas
(GHG) emissions to support AB32 regulations.
Estimated Annual Operating Budget Impact: Energy cost reduction annually beginning in 2019
City of Poway - Capital Improvement Program (Government Buildings)
Description
In the event of a fire, the Poway Center for Performing Arts must have a functioning fire curtain as well as smoke vents to
prevent the fire from spreading and to vent heat and smoke. The current curtain is on the verge of failure and the smoke vents
are not accessible from the stage. This project will replace the fire curtain and will install an automatic curtain deployment
system. This project will also upgrade the smoke vent system with floor level smoke vent winches meeting all current
applicable regulations. This project will require approval from the Division of the State Architect (DSA), and special
inspection.
Estimated Annual Operating Budget Impact: $0
432 6/6/18
Public Facilities Renovation - CIP #3503 Series
Project Manager:Eric Heidemann/
Jeff Beers
Responsible Department:Public Works/
Development Services
Start Date: July 1, 2018
Estimated Completion:June 30, 2019
Project Project Code
FY 2018-19
Appropriation Total Approp.
Available
Balance
Painting 3503A 164,210 164,210 164,210
Roofing 3503B 8,730 8,730 8,730
Flooring 3503C 318,940 318,940 318,940
HVAC 3503D 340,520 340,520 340,520
General Maintenance 3503E 99,530 99,530 99,530
Plumbing 3503F 11,930 11,930 11,930
Total Budget 943,860$ 943,860$ 943,860$
Estimated Annual Operating Budget Impact: $0
Old Poway Park
Fire Station #2
Girls Softball League Concessions
Other Facilities as needed
Fire Station #2
Fire Station #3
Community Park Auditorium
Performing Arts Center
Public Works Administration Building
Operations Center/Crew Lounge/Warehouse
Water Treatment Plant Operations Office
Other Facilities as needed
Garden Road Park Restrooms
Silverset Park Restrooms
Valle Verde Park Restrooms
Vehicle Storage/Facilities Shop
City Office Building
Fire Station #2
Performing Arts Center
City Office Building
Library
Fire Station #2
Fire Station #3
Vehicle Maintenance
Water Treatment Plant Operations Office
City of Poway - Capital Improvement Program (Government Buildings)
Description
This project provides funding for major repairs and renovation of aging public facilities, including Community Services
buildings, fire stations, and administrative offices. Funding is from the Capital Facilities Fund (617), which is made up of
annual contributions from the City's various operating funds, including General, Water, and Sewer. Individual tasks may be
assigned to Public Works staff or to Development Services CIP staff for completion.
433 6/6/18
Swim Center Renovation - CIP #1632
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: January 2018
Estimated Completion:June 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
General (100)3,276,100 - 3,276,100 2,993,119 282,981
Capital Improv. (106)600,000 - 600,000 600,000 -
Total Budget 3,876,100$ -$ 3,876,100$ 3,593,119$ 282,981$
Estimated Annual Operating Budget Impact: $0
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: November 2015
Estimated Completion TBD
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
General (100)5,000 - 5,000 3,999 1,001
Blue Sky Trust (783)25,000 - 25,000 - 25,000
Total Budget 30,000$ -$ 30,000$ 3,999$ 26,001$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Park & Open Space)
City of Poway - Capital Improvement Program (Parks & Open Space)
Blue Sky Amphitheater Improvements - CIP #1635
Description
This project will design and construct improvements for the Blue Sky Amphitheater to include an outlook trail and subject to
available funding, a shade structure comprised of re-purposed telephone poles and PVC coated mini-mesh chain link,
designed to compliment the existing site architecture.
Description
The proposed Swim Center renovation currently consists of four projects: pool deck replacement including diving boards and
plaster; the mechanical systems upgrade project; the shower rooms/office renovation; and the splash zone project. The first
two projects were funded with the FY 2015-17 budget, and the shower rooms/office renovation and the splash zone were
funded as a result of the Council Workshop on Funding Options for General Fund Prioritized Projects in April 2016.
Engineer's estimates prepared by the project design consultant in early 2017 indicated additional funds would be required to
complete the project. Actual construction bids received exceeded the available funds and additional funds were appropriated
in FY 2017-18 with the award of contract.
434 6/6/18
Valle Verde Park Playground Renovation - CIP #16005
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: September 2018
Estimated Completion:December 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
General Fund (100)- 280,000 280,000 - 280,000
Total Budget -$ 280,000$ 280,000$ -$ 280,000$
Estimated Annual Operating Budget Impact: $0
Veterans Park POW-MIA Memorial - CIP #16006
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: July 2018
Estimated Completion:September 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Veterans Mem. (777) - 16,800 16,800 - 16,800
Total Budget -$ 16,800$ 16,800$ -$ 16,800$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Parks and Open Spaces)
Description
This project will construct a monument honoring the Prisoners of War (POW)-Missing in Action (MIAs) and the fallen
sailors/soldiers of wars past at Veterans Park. The monument will consist of a concrete pedestal that would match the Service
Pedestals on the plaza. A bronze Fallen Soldier Cross will be mounted on top of the pedestal. Two plaques will be mounted on
the front of the pedestal, one depicting the POW-MIA Missing Man Table and one containing an interpretive description of
the Fallen Soldier Cross and the meaning of the monument. This project is anticipated to be complete before September 21,
2018, POW-MIA Day.
City of Poway - Capital Improvement Program (Park & Open Space)
Description
The existing play structure at Valle Verde Park is not compliant with current commercial playground standards and has
outlived its useful life. It will be removed and a compliant playground structure will be installed along with new swings. The
fiber mulch will be removed and replaced with a new concrete slab with an interlocking rubber tile system over a rubberized
shock pad. Shade covers and benches will also be installed. The new structure will be suitable for youth from 5 to 12 years of
age. The new playground equipment will be Americans with Disabilities Act (ADA) and Head Impact compliant.
435 6/6/18
Annual Water System Repair/Replacement CIP #1756
Project Manager:Melody Rocco
Responsible Department:Development Services
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)2,146,701 - 2,146,701 1,117,424 1,029,277
Total Budget 2,146,701$ -$ 2,146,701$ 1,117,424$ 1,029,277
Estimated Annual Operating Budget Impact: $0
Alta Mira Reservoir Rehabilitation - CIP #1763
Project Manager:Christine Pawlik
Responsible Department:Development Services
Start Date: February 2018
Estimated Completion:June 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)800,000 - 800,000 566,283 233,717
Total Budget 800,000$ -$ 800,000$ 566,283$ 233,717$
Estimated Annual Operating Budget Impact: $0
Description
This project will address corrosion issues and will rehab mechanical system issues due to age at Alta Mira Reservoir, in order
to extend the useful life of the facility. This one-million gallon reservoir was originally constructed in 1981 and has never
undergone a full rehabilitation. The project will also include seismic evaluation.
City of Poway - Capital Improvement Program (Water Utilities)
Description
Each year the City funds maintenance and rehabilitation of the City’s aging water infrastructure. In Fiscal Year 2018-19,
these funds will be used to perform maintenance and rehabilitation of the City’s water treatment plant and distribution system,
which will be managed as separate CIP project accounts.
City of Poway - Capital Improvement Program (Water Utilities)
436 6/6/18
Water Distribution System/Treatment Plant Rehab Project - CIP #1764
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: June 2017
Estimated Completion:April 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)567,140 - 567,140 497,891 69,249
Total Budget 567,140$ -$ 567,140$ 497,891$ 69,249$
Estimated Annual Operating Budget Impact: $0
FY 2018-19 Water Valve Replacement - CIP #1766
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: November 2018
Estimated Completion:January 2019
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)300,000 150,000 450,000 297,175 152,825
Total Budget 300,000$ 150,000$ 450,000$ 297,175$ 152,825
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
The results of the recently completed Water Treatment Plant and water distribution system assessment studies were used to
prioritize necessary water system repair and maintenance into a ten year list of projects. This project addresses needs at the
Water Treatment Plant identified by the assessment study, including chlorine scrubber replacement, electrical conduit
replacement, concrete repair in the wash-water recovery vault and basin, wash-water tank upgrades, and wash-water pump
station upgrades.
City of Poway - Capital Improvement Program (Water Utilities)
Description
This project replaces non-functioning water distribution valves that range from six-inch to 42-inch identified by staff during
routine field maintenance and inspections. The project focuses on larger valves and valves in high traffic areas.
437 6/6/18
Pump Station I Electrical Equipment Replacement - CIP #1769
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: June 2017
Estimated Completion:April 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)167,860 - 167,860 157,423 10,437
Total Budget 167,860$ -$ 167,860$ 157,423$ 10,437$
Buehler Reservoir Rehabilitation - CIP #1770
Project Manager:Christine Pawlik
Responsible Department:Development Services
Start Date: July 2018
Estimated Completion:November 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)1,000,000 - 1,000,000 52,340 947,660
Total Budget 1,000,000$ -$ 1,000,000$ 52,340$ 947,660$
Estimated Annual Operating Budget Impact: $0
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
Buehler Reservoir is a 2.5 mg steel tank constructed in 1990. Cathodic protection was added in 1999 and telemetry was
replaced in 2010. The condition assessment found the facility to be in fair-to-poor condition. Significant rehabilitation is
required to extend the useful life of the reservoir. The rehabilitation scope will include: recoat exterior tank, recoat tank
interior, seismic evaluation and anchoring, add overflow pipe air gap, add flexible pipe couplings, add bollards around tank
inlet/outlet piping, modify ladder rail at top of tank, repair subgrade, repave and seal driveway, replace electrical service
entrance equipment, and replace staff gauge.
City of Poway - Capital Improvement Program (Water Utilities)
Description
Raw Water Pump Station No. 1 (PS-1) was constructed in 1964 with two pumps, each with a capacity of 4,200 gallons per
minute (gpm). One pump was added in 1970 and later two additional 4,200 gpm pumps were added. This project will replace
the electrical service equipment and main switch, which were originally installed in 1972 and require replacement.
438 6/6/18
Sagecrest (Pomerado) Reservoir Rehabilitation - CIP #1771
Project Manager:Brian Banzuelo
Responsible Department:Development Services
Start Date:February 2018
Estimated Completion:July 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)560,000 - 560,000 530,433 29,567
Total Budget 560,000$ -$ 560,000$ 530,433$ 29,567$
Estimated Annual Operating Budget Impact: $0
Poway Dam Maintenance and Security - CIP #1772
Project Manager:Brian Banzuelo
Responsible Department:Development Services
Start Date: July 2018
Estimated Completion:October 2018
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)380,000 - 380,000 12,485 367,515
Total Budget 380,000$ -$ 380,000$ 12,485$ 367,515
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
Pomerado Reservoir is a 1.5 mg steel tank constructed in 1955. The interior and exterior were recoated in 1977, while the
exterior was recoated and cathodic protection was added in 2000. Telemetry and electrical service were replaced in 1995 and
2010. The condition assessment found this facility to be in fair-to-good condition. Rehabilitation is required to extend the
useful life of the reservoir. The rehabilitation scope will include: recoat exterior tank, seismic evaluation and anchoring, add
protective coating on concrete footing; add flexible pipe couplings; add bollards around tank inlet/outlet piping; modify ladder
rail at top of tank; and install new drain line.
City of Poway - Capital Improvement Program (Water Utilities)
Description
This project will replace the piezometer manifold located in a vault at the toe of the dam. The current condition of equipment
is generally poor and three of the piezometers are nonfunctioning. This project will also install surveillance equipment to
monitor security of the dam. Monitoring systems are critical to the safety of the structure and must be kept in good working
condition to protect the significant investment that the Poway dam represents.
439 6/6/18
36-inch Steel Water Main Assessment - CIP #1774
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: TBD
Estimated Completion:TBD
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)120,000 - 120,000 - 120,000
Total Budget 120,000$ -$ 120,000$ -$ 120,000
Estimated Annual Operating Budget Impact: $0
Treatment Plant Chemical Building and Tank Farm Upgrades - CIP #1775
Project Manager:Jeff Beers
Responsible Department:Development Services
Start Date: October 2018
Estimated Completion:March 2019
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)1,300,000 - 1,300,000 225,175 1,074,825
Total Budget 1,300,000$ -$ 1,300,000$ 225,175$ 1,074,825
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
The 36" clearwell distribution water main is 41-year old steel pipe. This project will include the installation of two 12”
temporary high lines on existing infrastructure to allow the water main to be taken out of service for assessment. The
assessment will be performed within the pipe utilizing a robotic device with sensors to analyze the pipeline condition. This
project will also provide operation verification in the event the high line is needed for emergency water supply.
City of Poway - Capital Improvement Program (Water Utilities)
Description
This water treatment plant project replaces the existing polymer day tank, caustic soda tank no. 2, utility water pump, piping,
valves and equipment, and chemical meter pumps. The project also repairs concrete at the tank farm and installs a previously
purchased sodium permanganate tank. This project was identified in the 2014 Water Treatment Plant Condition Assessment.
440 6/6/18
Water Treatment Plant Washwater Tank Rehabilitation - CIP #1776
Project Manager:Melody Rocco
Responsible Department:Development Services
Start Date: September 2018
Estimated Completion:February 2019
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)270,000 - 270,000 55,940 214,060
Total Budget 270,000$ -$ 270,000$ 55,940$ 214,060
Estimated Annual Operating Budget Impact: $0
Boulder Mountain Reservoirs 1 and 2 Rehabilitation - CIP #1777
Project Manager:Christine Pawlik
Responsible Department:Development Services
Start Date: November 2018
Estimated Completion:May 2019
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)605,000 - 605,000 72,620 532,380
Total Budget 605,000$ -$ 605,000$ 72,620$ 532,380
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
Boulder Mountain Reservoir 1 is a 0.2 mg steel tank constructed in 1955. Rehabilitation is required to extend the useful life
of this reservoir. The rehabilitation scope includes: recoating the tank interior, spot coating the tank exterior, seismic
evaluation and anchoring, recoating and resealing the tank footing/connection, adding an overflow pipe air gap, adding
flexible pipe couplings, adding bollards around the tank inlet/outlet piping, modifying the ladder rail at the top of the tank, and
replacing the electrical service entrance equipment.
Boulder Mountain Reservoir 2 is a 0.4 mg steel tank constructed in 1959. Rehabilitation is required to extend the useful life
of this reservoir. The rehabilitation scope includes: recoating the tank interior, spot coating the tank exterior, seismic
evaluation and anchoring, recoating and resealing the tank footing/connection, adding an overflow pipe air gap, adding
flexible pipe couplings, adding bollards around the tank inlet/outlet piping, modifying the ladder rail at the top of the tank, and
replacing the electrical service entrance equipment.
City of Poway - Capital Improvement Program (Water Utilities)
Description
This project makes seismic modifications to the 1975 washwater tank, repairs the interior coating, replaces existing rafters,
and demos the existing roof vent and replaces it with a new FRP vent.
441 6/6/18
Clearwell Upgrades Design - CIP #1779
Project Manager:TBD
Responsible Department:Development Services
Start Date: TBD
Estimated Completion:TBD
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)- 400,000 400,000 - 400,000
Total Budget -$ 400,000$ 400,000$ -$ 400,000
Estimated Annual Operating Budget Impact: $0
Clearwell Assessment - CIP #1780
Project Manager:TBD
Responsible Department:Development Services
Start Date: TBD
Estimated Completion:TBD
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)- 120,000 120,000 - 120,000
Total Budget -$ 120,000$ 120,000$ -$ 120,000
Estimated Annual Operating Budget Impact: $0
Description
The clearwell was originally constructed in 1964 and was relined in 1981. A floating cover was installed in 1983 and was
replaced in 1998. This project will provide design only for the replacement of the floating clearwell cover and required
maintenance issues including the hatches and stairs.
City of Poway - Capital Improvement Program (Water Utilities)
Description
The clearwell was originally constructed in 1964 and was relined in 1981. A floating cover was installed in 1983 and was
replaced in 1998. The clearwell liner was last replaced in 1981. This project provides a detailed condition assessment of the
interior of the clearwell and of the piping from the plant filters to the clearwell which was installed in 1970. The assessment
does not include the floating cover, which is being addressed by a separate project.
City of Poway - Capital Improvement Program (Water Utilities)
442 6/6/18
WTP Clearwell Distribution Flow Meters - CIP #1781
Project Manager:TBD
Responsible Department:Development Services
Start Date: TBD
Estimated Completion:TBD
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)- 350,000 350,000 - 350,000
Total Budget -$ 350,000$ 350,000$ -$ 350,000
Estimated Annual Operating Budget Impact: $0
WTP Valves and Actuators - CIP #1782
Project Manager:TBD
Responsible Department:Development Services
Start Date: TBD
Estimated Completion:TBD
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)- 400,000 400,000 - 400,000
Total Budget -$ 400,000$ 400,000$ -$ 400,000
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
This project will replace current 24" and 30" differential pressure flow meters that measure all treated water flow from the
Lester J. Berglund Water Treatment Plant (WTP) into the City's distribution system with magnetic tube flow meters. Recent
legislative actions such as SB 505 "Water Loss Control" put the burden on municipalities to improve accountability for water
losses. Accurate flow meters are a requirement for accurate accounting. Although differential pressure flow meters can give
accurate estimates of water flow, pressure differential flow meters have been documented to be inaccurate when measuring
flows on the low end of their operating range. This is a problem because in a typical 24 hour period in Poway flows through
these meters fluctuate between three and 25 million gallons per day (MGD). Additionally, the existing meters are over thirty
years old which makes finding replacement parts for them difficult.
City of Poway - Capital Improvement Program (Water Utilities)
Description
This project will involve the purchase and installation of 12 valves and associated actuators located in the pipe gallery of the
Water Treatment Plant (WTP). The valves and actuators at the WTP have reached the end of their useful life and are
beginning to fail at an increasing rate. Actuated valves are failing to open and/or close. These actuated valves are critical for
the operation of WTP filters. The actuated valves allow water to be directed to designated filters, wash water to flow back
through the filters for cleaning, and to set correct flow rates for both filtering and backwashing.
443 6/6/18
Power to Blue Crystal Reservoir - CIP #1783
Project Manager:TBD
Responsible Department:Development Services
Start Date: TBD
Estimated Completion:TBD
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Water Fund (510)- 100,000 100,000 - 100,000
Total Budget -$ 100,000$ 100,000$ -$ 100,000
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Water Utilities)
Description
This project will install electrical power to Blue Crystal Reservoir to allow for a reservoir mixer pump to be operated without
having to relocate and run a portable generator. Conduit and wire would be connected to nearest viable utility power supply
and run underground to the reservoir site. A motor control center will also be installed along with conduit and wire
connections to field equipment. Power will allow for a more consistent use pattern for a reservoir mixer. Water quality
continues to be an issue in the portion of the distribution system served by this reservoir. Numerous times a year, the reservoir
must be drained and then refilled with fresher water to maintain adequate chlorine residual levels. Power would allow for a
reservoir mixer to be run more regularly to prevent stratification and water degradation. This will not only reduce the potential
for low chlorineresiduals and positive tests for coliform bacteria, but also improve taste and odor issues that often arise when
water becomes stagnant. If chlorination is required, the mixer allows for even and adequate disinfection throughout the whole
reservoir. Power would eliminate the need for solar panels to run monitoring equipment, would provide necessary electricity
during tri-annual reservoir cleaning, and allow for security cameras to be installed at the site.
444 6/6/18
Annual Manhole Rehabilitation - CIP #1824
Project Manager:Michael Obermiller
Responsible Department:Public Works
Start Date: Annual
Estimated Completion:Annual
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Sewer Fund (520) 2,478,304 - 2,478,304 2,082,164 396,140
Total Budget 2,478,304$ -$ 2,478,304$ 2,082,164$ 396,140$
Estimated Annual Operating Budget Impact: $0
Annual Sewer Line Repair and Replace CIP #1829
Project Manager:Melody Rocco
Responsible Department:Development Services
Estimated Completion:Ongoing
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Sewer Fund (520)2,030,000 250,000 2,280,000 1,340,963 939,037
Total Budget 2,030,000$ 250,000$ 2,280,000$ 1,340,963$ 939,037$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
This project is part of an ongoing semi-annual program to maintain the City’s sewer system. Portions of the sewer system are
prioritized annually for repair, replacement, or lining. Project scope is identified by staff during routine annual maintenance
and inspection of the sewer system.
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
This project continues the City's annual manhole rehabilitation program. This rehabilitation is intended to eliminate
infiltration into the manholes and extend their useful life, and involves coating the interior of the manholes with an impervious
corrosion resistant lining.
445 6/6/18
Martincoit Road Sewer Upsize - CIP #1833
Project Manager:Brian Banzuelo
Responsible Department:Development Services
Start Date: July 2018
Estimated Completion:January 2019
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Sewer Fund (520) 1,552,000 - 1,552,000 253,369 1,298,631
Sewer Imp. Fund (521) 748,000 - 748,000 - 748,000
Total Budget 2,300,000$ -$ 2,300,000$ 253,369$ 2,046,631$
Estimated Annual Operating Budget Impact: $0
Butterfield Trail Sewer Upsize - CIP #1834
Project Manager:Brian Banzuelo
Responsible Department:Development Services
Start Date: February 2019
Estimated Completion:October 2019
Funding Source
Total Prior
Approp.
FY 2018-19
Appropriation Total Approp.
Life-to-Date Expended
March 2018
Available
Balance
Sewer Fund (520) 1,300,000 - 1,300,000 - 1,300,000
Total Budget 1,300,000$ -$ 1,300,000$ -$ 1,300,000$
Estimated Annual Operating Budget Impact: $0
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
This project replaces surcharging sewer pipes along Ash Hollow Crossing Road, between Butterfield Trail and Stoneridge
Country Club. The existing 8 inch pipeline is more than 50 percent full under existing peak dry weather conditions. The
pipeline is surcharged under existing peak wet weather conditions. Approximately 3800 linear feet of 8 inch pipe will be
replaced with 15 inch pipe. This project is identified as project CAP-02 in the 2013 City of Poway Sanitary Sewer Master
Plan.
City of Poway - Capital Improvement Program (Sewer Utilities)
Description
This project replaces surcharging pipes along Martincoit Road, between Espola Road and Camino del Valle. The 8, 10, and
12-inch pipelines are more than 50 percent full under existing peak dry weather conditions. The pipelines are surcharged
under existing peak wet weather conditions for both the 5-year and 25-year modeled storm events. Approximately 1,870 feet
of 8-inch diameter pipe will be replaced with 15-inch diameter pipe, and 2,970 feet of 10 and 12-inch pipeline will be
replaced with 15-inch diameter pipe.
446 6/6/18