CC 2004 06-22
CITY OF POWAY, CALIFORNIA
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
JUNE 22, 2004
The June 22, 2004, Regular Meeting of the City Council of the City of Poway,
was called to order at 7:00 p.m., by Mayor Cafagna, at the Poway Community Library
Meeting Room, 13137 Poway Road, Poway, California.
COUNCILMEMBERS PRESENT
Bob Emery (arrived at 7:15 pm), Don Higginson, Jay Goldby, Betty Rexford, Mickey
Cafagna
STAFF MEMBERS PRESENT
James Bowersox
Tamara Smith
Jeanne Bunch
Robert Clark
Niall Fritz
James Howell
Tracey Bohlen
Charlie Campe
Patti Brindle
Peter Moote
Paolo Romero
City Manager
Special Counsel
Interim City Clerk
Community Services Director
Director of Development Services
Director of Public Works
RDA, Sr. Management Analyst
Sheriff's Captain
City Planner
Dep. Director, Administrative Services
Management Assistant
PLEDGE OF ALLEGIANCE
Deputy Mayor Higginson led the Pledge of Allegiance.
PRESENTATIONS
Mayor Cafagna presented certificates of "Appreciation for Outstanding Service" for
going beyond the call of duty to help the city during and after the October 26, 2004,
Cedar Fire to the following:
Dennis Quillen, Patti Brindle, Oda Audish, Jim Lyon, Pam Gravel, Carol Rosas, Jason
Martin, Luisa Tumini, Julie Magee, Tom Howard, Penny Riley, Scott Edwards, Jim
Bentz and Jennifer Johnson.
In addition, City Manager Bowersox extended his appreciation to Assistant City
Manager Penny Riley for her excellent performance concerning the fire while he was
on vacation out of the country.
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PUBLIC ORAL COMMUNICATIONS
Mayor Cafagna explained the procedure for Public Oral Communica1'
There was no one present wishing to speak.
CONSENT CALENDAR
Motion by Councilmember Rexford, seconded by Deputy Mayor Higginson, to approve
the Consent Calendar as follows:
4.
6.
7.
8.
9.
10.
11.
12.
5.
Ratification of Warrant Registers for the period of May 24-28,2004. (0475-20)
Approval of Minutes - City Council
June 1, 2004 - Regular Meeting
June 3, 2004 - Adjourned Regular Meeting
Approval of Minutes - Redevelopment Agency
June 1, 2004 - Regular Meeting
June 3, 2004 - Adjourned Regular Meeting
Approval of Comprehensive Annual Financial Report for Fiscal Year 2002-
2003. (0410-10)
Adoption of Resolution No. 04-046 - Establishing the City's Appropriation Limit
for Fiscal Year 2004-2005. (0480-10)
Approval of Agreement Between the City of Poway and D & D Disposal, Inc. in
the amount of $20,220 Annually for Two Years (FY 2004-05 and FY 2005-06).
(0700-10)
Approval of Agreement with Terra Costa Consulting Group for Geotechnical
Services. (0700-10)
Approval of Standard Agreement for Renewal of Contract for Fire Inspector
Services with Michael Chillinsky and Dale Partusch through Fiscal Year 2004-
05. (0700-10)
Acceptance of Landscape Maintenance District Improvements and Approval of
a Negotiated Landscape Agreement between the City of Poway Landscape
Maintenance District LMD 86-3B, Community Housing Works and the City of
poway Redevelopment Agency. (0700-10)
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13.
14.
15.
16.
17.
Award of Contract for Janitorial Services for the City of Poway Facilities and the
Poway Library in the amount of $184,540.97 to V.I.P. Janitorial Service.
Award of Contract to RFB Consulting in an amount not to exceed $67,500 to
Conduct an assessment Study of the Oak Knoll Revitalization. (0700-10)
Award of Bid for Civic Center Drive Street Light Upgrade (#5295) to HMS
Construction, Inc. in the amount of $198,580.00. (0700-10)
Approval of Agreement for Architectural Design Services with McGraw/Baldwin
Architects in the amount of $50,450 for the Lake Poway Administration Building
Expansion. (0700-10)
Award of Bid for Water Treatment Plant Chemicals for Fiscal Year 2004/2005
to: Carus Chemical Company for Potassium Permanganate in the amount of
$17,197.08; Hill Brothers Chemical Company for Aqua Ammonia in the amount
of $9,652.50; JCI Jones Chemical, Inc. for Liquid Chlorine in the amount of
$42,160.00; Pioneer Americas, LLC for Liquid Sodium Hydroxide in the amount
of $55,599.40 and Thatcher Company of CA for Liquid Alum in the amount of
$50,367.00. (0480-20)
Motion carried 4-0 with Council member Emery absent.
ITEM 1
VARIANCE 04-04
MINOR DEVELOPMENT REVIEW 00-88
12893 GLEN CIRCLE ROAD
APN: 275-240-66
APPLICANT: KEVIN & DENISE HARTNETT
(0210-70)
Mayor Cafagna opened the public hearing. The staff report was presented by City
Manager Bowersox. This is a request to construct a 5,642-square-foot, single-family
residence, and two attached garages totaling 2,374 square feet. The Variance
request is to allow the reduction of the front yard setback from 40 feet to 20 feet to
allow a portion of a garage to encroach.
No one requested to speak on this matter. Mayor Cafagna said the applicant's
representative was available for questions.
Motion by Council member Rexford, seconded by Deputy Mayor Higginson to close the
public hearing and adopt Resolution No. P-04-41, approving Variance 04-04 and
Minor Development Review Application 00-88. Motion carried 4-0 with
Councilmember Emery absent.
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ITEM 2 (0210-30)
CONDITIONAL USE PERMIT 04-05
14035 Kirkham Road
APN: 323-090-89
APPLICANT: KIRKHAM ROAD. LLC
Mayor Cafagna opened the public hearing. The staff report was presented by City
Manager Bowersox. This is a request for a Conditional Use Permit to allow the
establishment of personal hobby garages, which would include the repair and service
of vehicles within a building located in the Light Industrial/Outdoor Storage zone.
No one requested to speak on this matter. Mayor Cafagna said the applicant was
available to respond to questions.
In response to Council, Vincent Ferrer (applicant) said the bays vary in size between
500 square feet and 3,800 square feet, which would be the size of a two-car garage.
Motion by Deputy Mayor Higginson, seconded by Mayor Cafagna to close the public
hearing and adopt Resolution No. P-04-42 approving Conditional Use Permit 04-05 to
establish personal hobby garages at 14035 Kirkham Road. Motion carried 4-0 with
Councilmember Emery absent.
(Council member Emery arrived at this time - 7: 15 pm)
Councilmember Goldby said that he would abstain from Item 3 as his wife is the
Executive Director of the Poway Senior Center.
ITEM 3
APPROPRIATION
SENIOR CENTER OPERATING EXPENSES
EXTERNAL REVIEW OF PVSCC OPERATION
INTERIM FUNDING FOR PVSCC SERVICES
POWAY SENIOR CENTER
(0630-07)
Staff report by City Manager Bowersox. Staff is recommending the City Council
authorize the City Manager to enter into a contract with a consultant(s) for the purpose
of assessing a proposal for City funding to the Poway Senior Center and conducting
an external review of PVSCC operations. It is also recommended that the City
Council appropriate $50,000 from the General Fund Undesignated Fund balance to
account 0200-4120 to pay consultant fees. It is further recommended that the City
Council authorize PVSCC to withdraw from the endowment principal (fund #771) to
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cover operating shortfalls with the limit of $15,000 per month for no longer than five
months, not to exceed $75,000 total, with a stipulation that no future programming
occur unless it is pre-funded from a source other than the City, and that the PVSCC
expand its Board of Directors to include the City Manager or his/her designee as a
voting member of the Board.
The following individuals were present wishing to speak.
M. Elaine Jeter, 12621 Opimo Drive, San Diego, gave a brief history on Poway's
senior center from her perspective as a member of the Board for nine years and spoke
in support of staff recommendation.
Bill Cross, 13105 Corona Way, urged Council to approve staff recommendation.
Jan Rubacky, 13333 Rollin Glen Parkway, spoke in support of staff recommendation.
Jerry Hargarten, 13622 Orchard Gate, spoke in opposition to the proposal. He
suggested revising the proposal to require the consultant to look into enabling the
center to continue to operate within its current budget by cutting back on expenditures
and programs. He also felt that a special fee should be applied for non-Poway
residents who use the center.
Pat Bresee, 13120 Pomerado Road, Senior Center Board of Directors' Secretary,
concurred with staff recommendation.
Merrilee Boyack, 14418 Crestwood, expressed concerns regarding revenue and
expenses as well as the quality and quantity of services provided that would be
affected by the city taking over the administration of the senior center. She suggested
looking into a non-resident fee and felt a comparison should be done with other senior
centers before any decisions are made.
In response, City Manager Bowersox said senior citizens with grants, donated labor
and supplies to build the original building. The City's contribution of $240,000 is for
rent, utilities and janitorial services. In addition, non-profit groups also rent portions of
the center.
Sherrie Anne Goldby, Executive Director of the Poway Senior Center, supported staff
recommendation. She reviewed current auditing practices and said they would be
happy to open their books to the City. She compared usages by local groups, non-
members and members. She said people on the food distribution program were all
Poway residents. She indicated the County of San Diego has already imposed
funding cuts and they will be unable to meet the needs of seniors if there are any more
cuts. In response to Council, Mrs. Goldby said about one-third of the cost of the
nutrition program is funded by the county
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Councilmember Rexford expressed concern with using endowment funds, expanding
the parking lot when it had been reported that bingo users are down and use of the
center by non-Poway residents. She suggested reviewing current programs and
services to see if they could be restructured in lieu of approving more funding.
In response to Council, City Manager Bowersox reviewed the scope of work by the
consultant.
Motion by Deputy Mayor Higginson, seconded by Mayor Cafagna approval of staff
recommendation. Motion carried 4-0 with Councilmember Goldby abstaining.
CITY MANAGER ITEMS
18. No State Budget Update was provided.
CITY ATTORNEY ITEMS
19. City Attorney Smith requested adding an item to the Agenda pertaining to the
appointment of an Interim City Clerk as the need to take action arose after the posting
of the Agenda, per Government Code Section §54957.b.1.
Motion by Deputy Mayor Higginson, seconded by Mayor Cafagna to bring the item
onto the Agenda as the need to take action arose after the posting of the Agenda.
Motion carried 5-0.
City Manager Bowersox recommended that the City Council approve the temporary
employment of Jeanne Bunch as Interim City Clerk.
Motion by Council member Emery, seconded by Deputy Mayor Higginson approval of
the City Manager's recommendation. Motion carried 5-0.
MAYOR AND CITY COUNCll.INITIATED ITEMS
20.
Council member Emery requested staff look into the use of set-aside funds for
affordable housing mixed with other uses. He also asked staff to look into
motorized mini -motorcycles on City streets.
21.
Council member Rexford suggested reimbursing some fees associated with the
relocation of Midland Animal Clinic. She also spoke regarding the San Dieguito
River Park JPA and discussions concerning the commuter rail.
22.
Councilmember Goldby complimented staff regarding retail issues and
additional tax revenues due to new businesses.
24.
No Regional Governance update was provided.
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ADJOURNMENT
Mayor Cafagna adjourned the meeting at 8:20 p.m. upon motion by Deputy Mayor
Higginson, seconded by Council member Goldby.
Jea e Bunch, Interim City Clerk
Cit of Poway
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