Item 1.6 - Acceptance of Council Chambers AV Renovation; Bid No. 18-003, Audio Associates of San Diego, Inc.O`,�q OF POW'IY
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CONTACT
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Summary:
City of Poway
COUNCIL AGENDA REPORT
March 19, 2019
Honorable Mayor and Members of the City Council
Donna Goldsmith, Director of Finance
Brad Rosen, IT Manager]
(858) 668-4452 or brosen(cDpoway.oro
APPROVED
a
APPROVED AS AMENDED
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(SEE MINUTES)
DENIED
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REMOVED
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CONTINUED
RESOLUTION NO.
Acceptance of Council Chambers Audio/Video Renovation Project, Bid No.
18-003
On December 5, 2017, the City Council awarded the contract for the Council Chambers
AudioNideo (AV) Renovation Project, Bid No. 18-003, to Audio Associates of San Diego, Inc., in
the amount of $636,648. This action will accept the project as complete.
Recommended Action:
It is recommended that the City Council:
(1) Accept the Council Chambers AV Renovation Project, Bid No. 18-003 as complete;
(2) Authorize the City Clerk to file and record the Notice of Completion;
(3) Authorize the release of the retention in the amount of $32,697.79, if unencumbered,
45 days after City Council acceptance;
(4) Release the United Fire & Casualty Company Bond for Material and Labor in the
amount of $636,648 after the release of retention; and
(5) Retain the United Fire & Casualty Company, Bond for Faithful Performance for a
period of one year.
Discussion:
The Council Chambers AudioNideo Renovation Project included the replacement of a complete
audio/visual system for the City of Poway Council Chambers, including the installation of a new
video system, projector, screen, cameras, audio system, microphones, lighting system and
reconfiguration of the control room.
There were three Change Orders for this project in the amount of $17,307.84, to include the
Closed Session room into the system, change the touchpanel models to provide enhanced
functionality, and provide a timer panel for the Mayor's position. The final contract amount is
$653,955.84.
Staff finds the project to be complete in accordance with the project plans and specifications.
Environmental Review:
This item is not subject to the California Environmental Quality Act.
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Acceptance of the Council Chambers Audio/Video Renovation Project
March 5, 2019
Page 2
Fiscal Impact:
Sufficient funds are available in the Council Chambers AV Renovation Project (BDG0003) for the
release of retention. After the retention payment of $32,697.79, the Council Chambers AV
Renovation Project (BDG0003) will have an available balance of $6,811.44. This remaining
balance will be transferred to program budget Government Access Channel Fund (PGM0002).
Public Notification:
A copy of this report was sent to Audio Associates of San Diego, Inc., 1497 Jayen Way,
Chula Vista. CA 91911
Attachments:
None
Reviewed/Approved By: Reviewed By: Approved By:
Wendy Kaserman Alan Fenstermacher Tina M. White
Assistant City Manager City Attorney City Manager
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