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Res 04-080
RESOLUTION NO. 04-080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, AUTHORIZING THE CITY DEPARTMENT HEAD TO DESTROY CITY RECORDS AFTER THE SAME ARE NO LONGER REQUIRED WHEREAS, Government Code Section 34090 authorized City Department heads to destroy certain City records, documents, instruments, books or papers, under the approval of the legislative body by resolution and the written consent of the City Attorney; and WHEREAS, this Council proposes to grant such approval for the destruction of the records. documents, instruments, books or papers more particularly described in Exhibit "A" having been determined by the City Clerk to be no longer required; and WHEREAS, said records, documents, instruments, books or papers are not within the category of items, which are forbidden to be destroyed. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Poway as follows: 1. That the City Clerk is hereby authorized to destroy the City records, documents, instruments, books or papers under her charge, as described in Exhibit "A" without making a copy thereof. PASSED, ADOPTED, AND APPROVED by the City Council of the City of Poway at the regular meeting this 14th day of September, 2004. , Mayor ATTEST: Resolution No. 04-080 Page 2 STATE OF CALIFORNIA ) ) ss. COUNTY OF SAN DIEGO) I, Jeanne Bunch, Interim City Clerk of the City of Poway, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 04-080 , was duly adopted by the City Council at a meeting of said City Council held on the 14th day of September, 2004, and that it was so adopted by the following vote: AYES: EMERY, GOLDBY, HIGGINSON, REXFORD, CAFAGNA NOES: NONE ABSTAIN: NONE ABSENT: NONE Jeann unch, Interim City Clerk City Poway AS019 AS022 CC013 CC014 CC015 CC016 CC017 CC018 CC019 CC022 CC023 CC032 CC046 CC047 CC048 CC050 CC055 CC097 CC108 CC112 CC113 CC115 CC125 CC155 CC179 CC180 CC185 CC186 CC206 CC223 CM004 CM023 CM024 CM025 CM026 Resolution No. 04-080 Page 3 ADMINISTRATIVE SERVICES (AS) CLOSED BID FILES CHRONOLOGICAL FILES, STATUS REPORTS CITY CLERKS OFFICE (CC) WARRANT REGISTERS, INVESTMENT REPORTS PCWD FILES PCWD WATER PLAN, FLUSH PROGRAM, F.D. VOLUNTEERS PCWD PERSONNEL FILES AUDITS, PCWD 1976-1981 - BUDGETS PROOF OF PUBLICATIONS PMWD, PCWD, OWD MISC FILES PMWD, PCWD, OWD CONTRACTS/AGREEMENTS PCWD MISC. FILES WARRANT REGISTER, INVESTMENT REPORTS, BIDS NEWSPAPER CLIPPINGS NEWSPAPER CLIPPINGS NEWSPAPER CLIPPINGS WARRANT REQUESTS, INVESTMENT REPORTS NEWSPAPER CLIPPINGS WARRANT REGISTER BID, PROOFS, INVEST REPORT SEWER REIMBURSEMENT COMMITTEE MINUTES COMMITTEES PLANS & SPECS NEWSLETTERS UNSUCCESSFUL BIDS PLANS & SPECS UNSUCCESSFUL BIDS UNSUCCESSFUL BIDS PASSPORT ACCEPTANCE MONTHLY REPORTS NEWSPAPER CLIPPINGS FORM 730'S FOR 1993-1995 FORMER UNSUCCESSFUL CANDIDATES AND PREVIOUS EMPLOYEES CITY MANAGER'S OFFICE CDBG 1981-1986 COPIES CHRONOLOGICAL FILES CHRONOLOGICAL FILES CHRONOLOGICAL FILES CHRONOLOGICAL FILES CM027 CM028 CM029 CM034 CM035 CM039 CM040 CM041 CM042 CM043 CM050 CM051 CM052 CM057 CM108 CM109 CM110 CM111 CM112 CM114 CM115 CM117 CM118 CM 122 CM126 CM127 CM128 CM129 CM130 CM131 CM 133 CM 138 CM140 CM142 CM143 CM144 CM145 CM159 CS007 CS008 CS011 Resolution No. 04-080 Page 4 CITY MANAGER'S OFFICE TAX ALLOCATION BONDS- COPIES CFD REFUNDING BONDS- COPIES RDA- SOUTH POWAY PLANNING AREA PLANNING REFERENCE PAPERS PLANNING REFERENCE PAPERS MONTHLY PROJECT STATUS REPORTS - BUSINESS PARK PUBLIC SERVICES REFERENCE PAPERS REFERENCE PAPERS CONFERENCE/MEETING NOTES COMMITTEE AGENDAS/ MEETING MINUTES- COPIES FINANCE FILES - REFERENCE PUBLIC SERVICES - REFERENCE FINANCE FILES - REFERENCE PLANNING FILES - REFERENCE CHRONOLOGICAL FILES CHRONOLOGICAL FILES CHRONOLOGICAL FILES CHRONOLOGICAL FILES CHRONOLOGICAL FILES CHRONOLOGICAL FILES CHRONOLOGICAL FILES DEPT. MONTHLY REPORTS CDBG FUNDING-COPIES WORKING BUDGET PAPERS CHRONOLOGICAL FILES CHRONOLOGICAL FILES CHRONOLOGICAL FILES CHRONOLOGICAL FILES AGENDAS AGENDAS CHRONOLOGICAL FILES CALENDAR MEETINGS CHRONOLOGICAL FILES CHRONOLOGCIAL FILES AGENDAS AGENDAS AGENDAS REGIONAL GOVERANCE COMMUNITY SERVICES TICKET SALES ATTENDANCE STUBS TICKET SALES CS013 CS014 CS015 CS016 CS017 CS018 CS021 CS022 CS023 CS025 CS028 CS029 CS030 CS031 CS032 CS033 CS034 CS035 CS036 CS037 CS038 CS039 CS040 CS041 CS042 CS043 CS044 CS045 CS046 CS047 CS048 CS049 CS050 CS051 CS052 CS053 CS054 CT090 CT101 CT103 CT104 Resolution No. 04-080 Page 5 COMMUNITY SERVICES ATTENDANCE STUBS ATTENDANCE STUBS SALES LEDGER ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS TEAR SHEETS SUBSCRIBER LISTS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS NON-RENEWING SUBSCRIBERS PASADENA SUBSCRIBERS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS ATTENDANCE STUBS BOX OFFICE REPORTS ATTENDANCE STUBS USHER FILES ATTENDANCE STUBS ATTENDANCE STUBS BOX OFFICE REPORTS ATTENDANCE STUBS CUSTOMER SERVICES WATER! SEWER REGISTERS WATER SERVICE APPLICATIONS WATER! SEWER REGISTERS WATER! SEWER REGISTERS CT105 CT106 CT107 CT117 CT118 CT119 CT120 CT121 CT125 CT131 CT135 CT137 CT138 CT139 CT140 CT141 CT146 CT147 CT148 CT149 CT150 CT151 CT152 CT153 CT156 CT157 CT158 CT159 CT160 CT164 CT165 CT167 CT168 CT169 CT170 CT171 CT172 CT173 CT175 CT176 CT177 CT178 CT179 CT180 Resolution No. 04-080 Page 6 CUSTOMER SERVICES WATER/ SEWER REGISTERS WATER/ SEWER REGISTERS WATER! SEWER REGISTERS WATER! SEWER REGISTERS WATER! SEWER REGISTERS WATER! SEWER REGISTERS WATER/ SEWER REGISTERS WATER! SEWER REGISTERS WATER! SEWER REGISTERS WATER! SEWER REGISTERS CUSTOMER SERVICE REPORTS AMBULANCE FILES - LEDGERS INVOICES WATER! SEWER REGISTERS PAYMENT STUBS PAYMENT STUBS WATER! SEWER REGISTERS PAYMENT STUBS PAYMENT STUBS PAYMENT STUBS WATER PAYMENT STUBS WATER PAYMENT STUBS WATER PAYMENT STUBS WATER PAYMENT STUBS WATER PAYMENT STUBS WATER PAYMENT STUBS WATER PAYMENT STUBS WATER PAYMENT STUBS WATER PAYMENT STUBS WATER PAYMENT STUBS WATER PAYMENT STUBS WATER PAYMENT STUBS CLOSING ACCOUNTS WATER PAYMENT STUBS WATER PAYMENT STUBS DP80-115 DP 117-158 DP 159-197 AMBULANCE CORRESPONDENCE WATER PAYMENT STUBS WATER PAYMENT STUBS WATER / SEWER REGISTERS WATER! SEWER REGISTERS WATER PAYMENT STUBS CT182 CT189 CT190 EG184 CP106 CP107 CP126 FD052 FD057 FD058 FD064 FD073 FN295 FN329 FN330 FN337 FN338 FN339 FN340 FN341 FN342 FN343 FN344 FN345 FN346 FN347 FN352 FN357 FN361 FN381 FN391 FN392 FN393 FN394 FN398 Resolution No. 04-080 Page 7 CUSTOMER SERVICES WATER PAYMENT STUBS UTILITY ACCOUNTS CYCLE END REGISTERS ENGINEERING TRAFFIC COLLISION REPORTS 1989-1992 TRAFFIC SAFETY COMMITTEE MEETING REPORTS 1989-1992 TRAFFIC SAFETY COMMITTEE MEETING REPORTS 1990-1996 TRAFFIC COLLISION REPORTS 2001 SAFETY SERVICES - FIRE DEPARTMENT PAYROLL MONTHLY REPORTS WARRANT REQUEST PARKING TICKETS TRAINING RECORDS FINANCE FLAT TAX RATES FISCAL AGENT STATEMENTS FISCAL AGENT SATETMENTS CASH RECIEPTS CASH RECIEPTS CASH RECIEPTS CASH RECIEPTS CASH RECIEPTS CASH RECIEPTS CASH RECIEPTS CASH RECIEPTS CASH RECIEPTS CASH RECIEPTS AI P DISTRIBUTION LEAVE LIABILITY REPORT 94-95 FISCAL AGENT STATEMENT MISCELLANEOUS RECORDS ACCOUNTS PAYABLE BONDS & COUPONS BONDS & COUPONS BONDS & COUPONS BONDS & COUPONS CREDIT CARD TAPES FN399 FN400 FN401 FN402 FN403 FN404 FN405 FN406 FN408 FN409 FN413 FN414 FN415 FN416 FN417 FN418 FN419 FN420 FN422 FN423 FN424 FN425 FN426 FN427 FN428 FN429 FN444 FN445 FN446 FN447 FN451 FN452 FN453 FN454 FN455 FN456 FN457 FN458 FN465 FN466 FN467 FN514 FN515 FN516 FINANCE CASH RECEIPTS CASH RECIEPTS CASH RECIEPTS CASH RECIEPTS CASH RECIEPTS CASH RECIEPTS CASH RECIEPTS AUDIT REPORTS PAYROLL CANCELLED CHECKS NP CANCELLED CHECKS ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 ACCOUNTS PAYABLE 1995-96 JOURNAL ENTRY BACKUP TAPES RECEIPT BOOKS COUNTY INVESTMENT NOTEBOOKS COUNTY INVESTMENT NOTEBOOKS TIME CARDS TIME CARDS CLOSED INVESTMENTS CLOSED INVESTMENTS CASH RECEIPTS CASH RECEIPTS CASH RECEIPTS CASH RECEIPTS QUARTERLY TAX 1994 CANCELLED CHECKS CANCELLED CHECKS WIRE TRANSFER NOTICES CASH RECEIPTS CASH RECEIPTS Resolution No. 04-080 Page 8 FN517 FN518 FN519 FN527 FN528 FN529 FN531 FN532 FN533 FN535 FN536 FN537 FN574 FN575 FN576 FN577 FN578 FN579 FN580 FN581 PE021 PE030 PE040 PE041 PE042 PE044 PE045 PE049 PE055 PE056 PE064 PE065 PE068 PE069 PE070 PE071 PE072 PE073 PE074 FINANCE CASH RECEIPTS CASH RECEIPTS CASH RECEIPTS CASH RECEIPTS CASH RECEIPTS TIME CARDS 1997-1998 TIME CARDS 1997-1998 TIME CARDS 1997-1998 TIME CARDS 1997-1998 CANCELLED CHECKS CANCELLED CHECKS CANCELLED CHECKS 1997-98 TIME CARDS 1997-1998 TIME CARDS 1997-1998 TIME CARDS 1997-1998 TIME CARDS 1997-1998 TIME CARDS 1997-1998 CANCELLED AlP CHECKS CANCELLED AlP CHECKS CANCELLED AlP CHECKS PERSONNEL TERMINATED EMPLOYEES 1977-1985 TERMINATED EMPLOYEES TERMINATED EMPLOYEES TERMINATED EMPLOYEES TERMINATED EMPLOYEES TERMINATED EMPLOYEES TERMINATED EMPLOYEES TERMINATED EMPLOYEES TERMINATED EMPLOYEES TERMINATED EMPLOYEES TERMINATED EMPLOYEES TERMINATED EMPLOYEES UNSUCCESSFUL CANDIDATES UNSUCCESSFUL CANDIDATES UNSUCCESSFUL CANDIDATES TERMINATED EMPLOYEES VACATION LEAVE REQUESTS - 1997 VACATION LEAVE REQUESTS -1998 TERMINATED EMPLOYEES -1997 Resolution No. 04-080 Page 9 PE075 PE076 PEOn PE078 PE079 PE080 PE081 PE082 PE083 PE084 PE085 PE086 PE089 PE091 PE094 PE095 PE096 PE097 PE098 PE100 PE101 PE102 PERSONNEL Resolution No. 04-080 Page 10 TERMINATED EMPLOYEES -1998 SICK LEAVE REQUESTS -1997 SICK LEAVE REQUESTS -1998 TERMINATED EMPLOYEES - 1998 RECRUITMENT FOLDERS 1997-97 PERSONNEL - RECRUITMENT FOLDERS 1997-98 RECRUITMENT FOLDERS 1998-99 RECRUITMENT FOLDERS 1998-99 LEAVE REQUESTS 1999 UNSUCCESSFUL APPLICATIONS BILLING STATEMENTS SICK LEAVE REQUESTS -1999 LEAVE REQUESTS - 2000 WARRANTS RECRUITMENT FILES RECRUITMENT FILES RECRUITMENT FILES RECRUITMENT FILES OPEN ENROLLMENT VACATION LEAVE REQUESTS SICK LEAVE REQUESTS BENEFITS - 2001 PLANNING ZONING VIOLATION FILES 1991-1999 OVERDUE ACCOUNTS 1995-2000 FALSE ALARM FEES - 1991-1996 PL 177 TUP 83-04 THRU 99-115 PL048 CHRONOLOGICAL FILES 1987 PL 100 CODE COMPLIANCE VIOLATIONS 1977-1984 PL 101 CODE COMPLIANCE VIOLATIONS 1984 PL 102 CODE COMPLIANCE VIOLATIONS 1985 PL 103 CODE COMPLIANCE VIOLATIONS 1986 PL 104 CODE COMPLIANCE VIOLATIONS 1987 PL 105 CODE COMPLIANCE VIOLATIONS 1988 PL 106 CODE COMPLIANCE VIOLATION 1989 PL 107 CODE COMPLIANCE VIOLATION 1990 PL 124 CODE COMPLIANCE VIOLATlON- WEED ABATEMENT 1988-90 PL151 TUP96-01 THRU96-113 PL 158 TUP 97-01 THRU 98-072 PL 164 CODE COMPLIANCE ZONING VIOLATION 1994 PL 165 CODE COMPLIANCE ZONING VIOLATION 1994 PL 166 CODE COMPLIANCE ZONING VIOLATION 1985-87 PL 167 CODE COMPLIANCE ZONING VIOLATION 1983-1984 Resolution No. 04-080 Page 11 PLANNING PL 168 CODE COMPLIANCE ZONING VIOLATION 1995 PL 173 CODE COMPLIANCE ZONING VIOLATION 1985-1996 PL 174 CODE COMPLIANCE ZONING VIOLATION 1988-1996 PL 175 CODE COMPLIANCE ZONING VIOLATION 1985-1996 PL 176 CODE COMPLIANCE ZONING VIOLATION 1989 PL 186 CODE COMPLIANCE ZONING VIOLATION 1997 PL 187 CODE COMPLIANCE ZONING VIOLATION 1997 PL 188 CODE COMPLIANCE ZONING VIOLATION 1997 PS002 PS003 PS004 PS008 PS017 PS021 PS023 PS024 PS025 PS026 PS027 PS028 PS029 PS038 PS053 PS054 PS055 PS056 PS064 RA 014 PUBLIC WORKS INVOICES SERVICE REQUESTS CORRESPONDENCE PERMITS SOLID WASTE / RECYCLING BIDS PUBLIC WORKS REFERENCE LIST CONTRACT RECORDS COUNTY PRINTOUTS CORRESPONDENCE/BILLING TRAFFIC SIGNAL MAINTENANCE TRAFFIC SIGNAL BILLING RECORDS LIGHTS MAINTENANCE UNSUCCESSFUL BIDS SURVEY FORMS SURVEY FORMS SURVEY FORMS SURVEY FORMS SD COUNTY AUDIT/BUDGET REDEVELOPMENT SERVICES REHABILITATION LOANS