Res 19-005RESOLUTION NO. 19-005
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
POWAY, CALIFORNIA, RESCINDING RESOLUTION NO. 13-
005, AND ADOPTING A REVISED CHARTER FOR THE PARKS
AND RECREATION ADVISORY COMMITTEE
WHEREAS, on February 17, 1981, the City Council appointed five citizens to serve as
a Parks and Recreation Committee;
WHEREAS, by Resolution No. 101 adopted on May 19, 1981, the City Council formally
established the Parks and Recreation Committee (the "Parks and Recreation Committee") and
adopted a charter for the Committee;
WHEREAS, by Resolution No. 279, the City Council amended the charter of the Parks
and Recreation Committee,
WHEREAS, by Resolution No. 86-083, the City Council amended the Committee's
charter;
WHEREAS, by Resolution No. 03-004, the Parks and Recreation Committee was
renamed the Parks and Recreation Advisory Committee (the "Committee");
WHEREAS, by Resolution No. 13-005 the charter was again amended;
WHEREAS, it is desirable to revise the charter for this Committee, more particularly to
(1) designate that the Committee will serve on an as -needed basis; (2) update the purpose and
duties of the Committee; (3) amend provisions related to membership, voting, and officers; and
(4) change the frequency of meetings; and
WHEREAS, amendments to the charter shall only become effective upon approval by
the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as
follows:
1. The charter adopted by Resolution No. 13-005 is hereby rescinded and repealed.
2. Anew charter for the Committee, attached hereto as "Exhibit A," is hereby adopted.
Resolution No. 19-005
Page 2
PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway,
California, at a regular meeting this 15th day of January 2019.
Steve Vaus, Mayor
ATTEST:
t�
A. Kay Vinson, Inte im City Clerk
STATE OF CALIFORNIA )
)SS
COUNTY OF SAN DIEGO )
I, A. Kay Vinson, Interim City Clerk of the City of Poway, California, do hereby certify,
under penalty of perjury, that the foregoing Resolution No. 19-005 was adopted by the
City Council at a meeting held on this 15th day of January 2019 and that it was so adopted
by the following vote:
AYES: MULLIN, LEONARD, FRANK, GROSCH, VAUS
NOES: NONE
ABSENT: NONE
DISQUALIFIED: NONE
A. Ka ins n, Ir terim City Clerk
City of
Resolution No. 19-005
Page 3
EXHIBIT A
CITY OF POWAY
PARKS AND RECREATION ADVISORY COMMITTEE
Section I DEFINITION
The Parks and Recreation Advisory Committee is established to serve on an "as -
needed" basis for the purpose of assisting with special projects that do not require
regular meetings.
Section II PURPOSE
The purpose of the Parks and Recreation Advisory Committee shall be to act in an
advisory capacity to staff working on park, recreation, and community service
projects by participating in meetings, supporting research and analysis efforts, and
providing input and recommendations at the direction of the Poway City Council.
Section III DUTIES
The Parks and Recreation Advisory Committee shall assist staff with specific
projects and tasks as determined and directed by the Poway City Council.
Examples of potential committee assignments may include:
1. Help identify and recommend new programming ideas and opportunities to
meet the needs of the community.
2. Review and recommend the best use of joint City/School District facilities.
3. Consider and recommend modifications or development of recreation
areas, facilities, programs, and services.
4. Assist with periodic inventories of dedicated parkland and open space to
ensure best practices related to adequate recreational acreage and
equitable facilities and amenities.
5. Help examine and develop recommendations for service delivery models
to reflect City and industry standards.
Section IV MEMBERSHIP
The Parks and Recreation Advisory Committee shall consist of five (5) members
appointed by the Mayor with concurrence of the City Council. Each
Councilmember shall offer to the City Council a nomination for appointment to the
Committee.
Resolution No. 19-005
Page 4
1. Committee members shall be residents of the City of Poway.
2. Committee members shall each serve a two-year term. Existing Councilmembers
shall submit nominations for membership to the Mayor for confirmation at a regular
City Council meeting.
3. Article XX, Section 3 of the Constitution of the State of California requires that prior
to taking office each member of the Committee must be administered an Oath of
Office. After appointments are made, the City Clerk of the City of Poway will
administer the oath.
4. The City Manager, or such City employee designated by the City Manager, shall
be an ex -officio member of the Committee.
Section V TERMINATION OF MEMBERSHIP
Any member of the Committee may be removed at any time and without cause by
a majority vote of the City Council.
Section VI MEETINGS OF MEMBERS
Committee meetings may be called and facilitated by staff as needed throughout
the duration of a specific task or project. Committee meetings require a majority of
the members in attendance (quorum).
Section VII CONDUCT
Conflict of Interest
Upon becoming a Committee member, and annually thereafter, each Committee
member shall file a Statement of Economic Interest (FPPC Form 700) with the City
Clerk of the City of Poway in accordance with California Government Code and
the City's Conflict of Interest Code. Additionally, Committee members are required
to refrain from participation in matters where they have a potential conflict of
interest. The Political Reform Act controls financial conflicts of interest of public
officials and advisory boards.
2. Ethics Training
Committee members are required to obtain ethics training as outlined in California
Assembly Bill 1234, Government Code Section 53234, et seq.
3. City's Code of Ethics
The City's Code of Ethics shall be upheld by all Committee members.
4. Sexual Harassment Prevention Training and Education
Committee members are required to obtain sexual harassment prevention training
and education as outlined in California Assembly Bill 1661, Government Code
Section 53237, et seq.
5. Additional Requirements
Committee members may be required to obtain additional training as assigned by
the City or required by State Government Code.
Resolution No. 19-005
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Section VIII COMPENSATION
Members of the Parks and Recreation Advisory Committee shall serve without
compensation.
Section IX AMENDMENT OF CHARTER
This charter may be reviewed and amended at any time. Amendments shall
become effective upon approval by the City Council.
Section X BROWN ACT COMPLIANCE
All meetings of City committees and groups are to be open and public, and all
persons are to be permitted to attend any meeting. Committee members shall
comply with the Ralph M. Brown Act (California Government Code section 54590
et seq.). Specifically, the Committee shall comply with the following:
A written agenda must be prepared for each regular or special meeting of every
legislative body. The agenda must contain a brief general description of each item
of business to be transacted or discussed at the meeting and must specify the time
and location of the meeting. No action shall be taken on any item not appearing on
the posted agenda. (Sections 54954.2 and 54956)
The agenda must be posted at least 72 hours before a regular meeting and 24
hours before a special meeting, in a location that is freely accessible to members
of the public and on the City's website. (Sections 54954.2 and 54956)