Res 19-004RESOLUTION NO. 19-004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
POWAY, CALIFORNIA, AMENDING AND ADOPTING THE
CHARTER FOR THE BUDGET REVIEW COMMITTEE
WHEREAS, on February 17,1981, the City Council appointed five citizens to serve as a
Budget Review Committee;
WHEREAS, on August 5, 1986, this Committee was formally established, and a charter was
adopted;
WHEREAS, by Resolution No. 02-039, this charter was amended; and
WHEREAS, it is again desirable to revise the charter for this Committee.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway, as follows:
Resolution No. 02-039 is rescinded.
2. The Budget Review Charter, attached as Exhibit "A," is adopted.
PASSED, ADOPTED AND APPROVED by the City Council of the City of Poway, California,
at a regular meeting this 15th day of January 2019.
Steve Vaus, Mayor
ATTEST:
Kay Vin on, In rim City Clerk
Resolution No. 19-004
Page 2
STATE OF CALIFORNIA )
) SS
COUNTY OF SAN DIEGO )
I, A. Kay Vinson, Interim City Clerk of the City of Poway, California, do hereby certify under
penalty of perjury that the foregoing Resolution No. 19-004 was duly adopted by the City Council at
a meeting of said City Council held on the 15th day of January 2019, and that it was so adopted by
the following vote:
AYES: MULLIN, LEONARD, FRANK, GROSCH, VAUS
NOES: NONE
ABSENT: NONE
DISQUALIFIED: NONE
A. KqVin on, I terim City Clerk
City of P ay
Resolution No. 19-004
Page 3
EXHIBIT A
CITY OF POWAY
BUDGET REVIEW COMMITTEE
SECTION I PURPOSE
The purpose of the Budget Review Committee shall be to review the annual
Operating and Capital Improvement Budget as proposed by the City Manager and
report its findings to the City Council.
SECTION II DUTIES
The Budget Review Committee shall have the following duties as determined by the
Poway City Council:
1. With the assistance of staff, review the budget as prepared by the City
Manager.
2. As appropriate, suggest means of improving the format of the budget in order
that it be easily read and comprehended.
3. Review terminology used within the budget such that it may be easily
understood by all interested readers.
4. Suggest areas that the City Council may wish to establish specific strategies
pertaining to either revenues or expenditures.
5. Review the budget activity goals and objectives as well as the activity
workload statistics.
6. Prepare a final written reportto be presented to the City Council at the public
hearing regarding the budget.
SECTION III MEMBERSHIP
The Budget Review Committee shall consist of five (5) members appointed by the
Mayor with the concurrence of the City Council. Each Councilmember shall offer one
nomination for appointment to the Committee for Council consideration.
1. Committee members shall be residents of the City of Poway.
2. The term of membership shall be for two years.
3. The City Manager or designee shall be an ex -officio member of the
Committee.
Resolution No. 19-004
Page 4
SECTION IV VOTING
Each Committee member shall be entitled to one vote. Approval of any matter
requires an affirmative vote from the majority of the membership of the Committee or
three (3) votes.
SECTION V TERMINATION OF MEMBERSHIP
If a member misses more than three (3) consecutive meetings of the Committee,
without prior authorization from the Mayor, such member shall be considered to have
resigned from the Committee. In addition, any member of the Committee may be
removed at any time and without cause by a majority vote of the City Council.
SECTION VI MEETINGS OF MEMBERS
Regular meetings of the Committee shall be scheduled at a time and place
agreed to by the Committee which will facilitate the attendance and input of
the public.
2. Special meetings may be called at any time by the Chairperson or three (3)
or more members.
SECTION VII OFFICERS
The officers of the Committee shall be the Chairperson and Vice Chairperson. The
City Manager or designee, as an ex -officio member of the Committee, shall serve as
secretary to the Committee.
SECTION VIII DUTIES OF OFFICERS
The Chairperson shall preside at all Committee meetings.
2. The Vice Chairperson shall assume all the duties and responsibilities of the
Chairperson in the Chairperson's absence.
3. The Secretary shall prepare agendas and shall give notice of regular and
special meetings of the Committee.
SECTION IX CONDUCT
Conflict of Interest. Upon becoming a Committee member, and annually
thereafter, each Committee member shall file a Statement of Economic
Interest (FPPC Form 700) with the City Clerk of the City of Poway in
accordance with California Government Code and the City's Conflict of
Interest Code. Additionally, Committee members are required to refrain from
participation in matters where they have a potential conflict of interest. The
Political Reform Act controls financial conflicts of interest of public officials
and advisory boards.
Resolution No. 19-004
Page 5
2. Ethics Training. Committee members are required to obtain ethics training as
outlined in California Assembly Bill 1234, Government Code Section 53234,
et seq.
3. City's Code of Ethics. The City's Code of Ethics shall be upheld by all
Committee members.
4. Sexual Harassment Prevention Training and Education. Committee
members are required to obtain sexual harassment prevention training and
education as outlined in California Assembly Bill 1661, Government Code
Section 53237, et seq.
5. Additional Requirements. Committee members may be required to obtain
additional training as assigned by the City or required by State Government
Code.
SECTION X BROWN ACT COMPLIANCE
All meetings of City Committees and groups are to be open and public, and all
persons are to be permitted to attend any meeting. Committee members shall
comply with the Ralph M. Brown Act (California Government Code section 54590 at
sec.).
A written agenda must be prepared for each regular or special meeting of every
legislative body. The agenda must contain a brief general description of each item
of business to be transacted or discussed at the meeting and must specify the time
and location of the meeting. No action shall be taken on any item not appearing on
the posted agenda. (Sections 54954.2 and 54956)
The agenda must be posted at least 72 hours before a regular meeting and 24 hours
before a special meeting, in a location that is freely accessible to members of the
public and on the City's website. (Sections 54954.2 and 54956)
SECTION XI COMPENSATION
Members of the Committee shall serve without compensation.