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Item 1.3 - Approval of MinutesG`,�.� OF POfYrgY City of Poway COUNCIL AGENDA REPORT cm, �u rnE cora DATE: February 5, 2019 TO: Honorable Mayor and Members of the City Council FROM: A. Kay Vinson, Interim City Clerk Ok (858) 668.4535 or kvinsonCcDpoway.org SUBJECT: Approval of Minutes Summary: The City Council Meeting Minutes submitted hereto for approval are: • January 8, 2019 Special City Council Meeting Minutes APPROVED N APPROVED AS AMENDED ❑ (SEE MINUTES) DENIED ❑ REMOVED ❑ CONTINUED RESOLUTION NO. The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve the Minutes as submitted. Public Notification: None. Attachments: A. January 8, 2019 Special City Council Meeting Minutes Reviewed/Approved By: Wendy Kaserman Assistant City Manager Reviewed By: Alan Fenstermacher City Attorney Approved By: \� R4U�t. Tina M. White City Manager 1 of 3 February 5, 2019, Item # 1.3 NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL SPECIAL MEETING MINUTES January 8, 2019 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Special Meeting to order at 7:00 p.m. ROLL CALL Mullin, Leonard, Frank, Grosch, Vaus STAFF MEMBERS PRESENT City Manager Tina White; Finance Director Donna Goldsmith; Assistant Director of Public Works Rudy Guzman; Interim City Clerk A. Kay Vinson. PLEDGE OF ALLEGIANCE Deputy Mayor Grosch led the pledge of allegiance. WATER AND SEWER RATE ADJUSTMENTS WORKSHOP Recommendations for Water and Sewer Rate Adjustments Finance Director Donna Goldsmith gave a slideshow presentation, outlining the City's proposed water and sewer rates that would take effect March 2019. The Proposition 218 notice will be mailed on January 16, 2019, publishing the March 5, 2019 public hearing regarding water and sewer rates. Written protests will be collected during the 45 -day protest period, which runs from January 16 through March 5, 2019. Ms. Goldsmith stated that to recover pass-through costs, continue proper maintenance of the City's water and sewer systems, meet regulatory requirements, and fund necessary capital projects, staff recommends a rate increase of 4.5% for Water Commodity and 7.5% for Water Meter Charge; and a rate increase of 3.25% for the Sewer Commodity and 3.25% for Sewer Service Charge. The following speakers addressed the Council: Speaker in Support: Torrey Powers spoke in support for a vote on the ballot measure. Speakers in Opposition: Mike Fry (letter), Joe St. Lucas (letter), Chris Cruse (letter), Chris Olps, Elaine Gillum (letter), Joan Balazs (letter), Donald Nunn 2 of 3 ATTACHMENT A February 5, 2019, Item # 1.3 City of Poway — Minutes — January 8, 2019 Neutral Speaker., Roberta McCoy Submitted a Speaker Slip in Opposition but did not speak: Marianna Bacilla, Jim Buckley and MaryAnn Buckley (letter), Larry Cruse, and Peter Neild (letter). In addition, three letters in opposition to the rate increases were received. In response to Council inquiry, City Manager Tina White stated that Landscape Maintenance District (LMD) is an assessment through an engineer's report and a ballot procedure that must be followed to generate any changes. Water rates are fees, not assessments. In 2006, water rates became subject to Proposition 218, which requires a majority protest procedure. Ms. White went on to explain that Otay Water District conducts a survey of water and sewer rates, and the median household water use is used to calculate Poway's rates compared to other agencies. In 2019, Poway is in the lower third for water and sewer rates. Council discussed the various costs related to water and sewer use. They expressed a desire to conduct a water and sewer rate study in the coming year despite the sewer and water rates costs being lower compared to other cities. Motioned by Mayor Vaus, seconded by Councilmember Mullin to continue with process to: 1) Increase the Water Commodity (use) rate by 4.5% and increase the fixed Water Meter Charge (service) by 7.5% (effective March 2019); 2) Increase the Sewer Commodity rate by 3.25% and increase the fixed Sewer Service Charge by 3.25% (effective March 2019). Motion carried unanimously. CLOSED SESSION The City Council recessed to Closed Session at 8:09 p.m. 2. CLOSED SESSION: - PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1) Title: City Manager City Council returned from closed session at 9:28 p.m. with all Councilmembers present. There was no reportable action. ADJOURNMENT The meeting was adjourned at 9:28 p.m. A. Kay Vinson Interim City Clerk City of Poway, California 3 of 3 February 5, 2019, Item # 1.3