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Item 1.9 - Acceptance of the Water Dist Syst/Treatment Plant Rehab, PS1 Electrical Upgrade ; Bid 17-019 NEWest Const.O`,� OF PO Wq1, City of Poway COUNCIL AGENDA REPORT DATE: February 5, 2019 TO: Honorable Mayor and Members of the City Council FROM: Robert Manis, Director of Development Services CONTACT: Jeff Beers, Special Projects Engineer (858) 668-4624 or ibeers(a�.poway.org APPROVED S APPROVED AS AMENDED ❑ (SEE MINUTES) DENIED ❑ REMOVED ❑ CONTINUED RESOLUTION NO. SUBJECT: Acceptance of the Water Distribution System/Treatment Plant Rehabilitation and PS1 Electrical System Upgrade Project; Bid No. 17-019 NEWest Construction Co. Inc. Summary:. On May 2, 2017, the City Council awarded the contract for the Water Distribution System/Treatment Plant Rehabilitation and PS1 Electrical System Upgrade Project; Bid No. 17- 019, to NEWest Construction Co. Inc., in the amount of $497,000.00. This action will accept the project as complete. Recommended Action: It is recommended that the City Council: (1) Accept the Water Distribution System/Treatment Plant Rehabilitation and PS1 Electrical System Upgrade Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $24,988.06, if unencumbered, 45 days after City Council acceptance; and (4) Release the the Arch Insurance Company Bond for Material and Labor in the amount of $497,000.00 after the release of retention; and (5) Retain the Arch Insurance Company Bond for Faithful Performance for a period of one year. Discussion: This project consisted of general structural repairs to the Wash Water Recovery Basin and Wash Water Vault, the installation of a new roof vent on one of the existing Wash Water Tanks, the installation of a new chlorine scrubber in the Chemical Tank Farm, and miscellaneous electrical improvements and upgrades at the City's Water Treatment Plant as well as electrical improvements and upgrades at Pump Station 1. There were three Change Orders for this project in the amount of $2,761.19, which adjusted final quantities for several bid items. The final contract amount is $499,761.19. Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. 1 of 2 February 5, 2019, Item # I C1 Acceptance of the Water Distribution System/Treatment Plant Rehabilitation and PS1 Electrical System Upgrade Project February 5, 2019 Page 2 Fiscal Impact: Sufficient funds are available in the Water Distribution/Treatment Plant Rehabilitation Project account (WTR0014) for the release of retention. After the retention payment of $24,988.06, the Water Distribution/Treatment Plant Rehabilitation Project account (WTR0014) will have an available balance of $0.00. Public Notification: NEWest Construction Co. Inc., 9235 Trade Place, Suite A, San Diego, CA 92126 Attachments: None Reviewed/Approved By: Reviewed By: Approved , By: �Y� Wendy Kaserman Alan Fenstermacher Tina M. White Assistant City Manager City Attorney City Manager 2 of 2 February 5, 2019, Item # I .1