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Item 4.1 - PowerPoint presented by staff at meetingMickey Cafagna Community Center February 19, 2019 Vicinity Plan Site Plan Hybrid Floor Plan Hybrid Plus Floor Plan Hybrid Cost Estimate Hybrid Plus Cost Estimate Hybrid Walk Through Hybrid Plus Walk Through Next Steps •Ad Hoc Committee…………………………………..February 13 •Building Permit Application……………………..Late February •Hire Construction Project Manager………….March •Out to Bid………………………………………………..April •Award of Contract by City Council……………June •Construction Begins…………………………………July •Community Park Operations and Services •Relocation of Recreation Classes and Programs •Facility Rental Groups •Cafagna Community Center: A Shared-Space Facility •Future Programming Opportunities City Transition Plan Senior Center Transition Plan •Senior Center Operations and Services at Community Park •Relocation Efforts •Financial Support Request: $288,822 -from the City’s Set-Aside Funds for the Senior Center $100,000 -from the City's General Fund for services for two-year period ________ $388,822 Total financial support request for a two-year transitional period •New Agreements Cost Estimates and Available Funding Revised Cost Estimates •“Hybrid” $11,625,525 •“Hybrid Plus” $13,261,096 Remaining Project Budget •$8,235,275 Funding Shortfall “Hybrid” $3,390,250 “Hybrid Plus” $5,025,821 Revised Cost Estimates and Funding Shortfall Two Sources Identified That Do Not Require Repayment Unappropriated General Fund Balance $2,174,384 Capital Improvement Fund $1,624,626 $3,799,010 Total “Hybrid” Shortfall $3,390,250 “Hybrid Plus” Shortfall $5,025,821 Available Funding General Fund Reserves are the only remaining funding source to bridge the remaining funding gap for the “hybrid plus” floorplan City Council adopted policy calls for General Fund Reserves to be maintained at 45% of the operating budget Policy allows for funds to be borrowed -Plan to repay must be presented within 60 days -Ideally funds are replenished within one fiscal year Staff Does Not Recommend the Use of General Fund Reserves for the Community Center Additional Funding Source •Appropriate sufficient funds ($3,390,250) from the Capital Improvement Fund and Unappropriated General Fund Balance for the City to bid the “hybrid” floorplan •Include the “hybrid plus” floorplan as an additive element in the bid documents •Appropriate $288,822 for the Poway Valley Senior Citizens Corporation (PVSCC) for financial support during the construction period –the terms of the use of the funds will be included in a formal agreement for services between the City and the PVSCC to be presented at a future City Council meeting •Direct staff to include $50,000 in the proposed FY 2019-20 and FY 2020-21 operating budgets to provide PVSCC with ongoing operational support during the construction period –the terms for the use of the funds will be included in the same formal agreement for services referenced above Staff Recommendations Discussion