Item 4.1 - PowerPoint presented by staff at meetingMickey Cafagna Community Center
February 19, 2019
Vicinity Plan
Site Plan
Hybrid Floor Plan
Hybrid Plus Floor Plan
Hybrid Cost Estimate
Hybrid Plus Cost Estimate
Hybrid Walk Through
Hybrid Plus Walk Through
Next Steps
•Ad Hoc Committee…………………………………..February 13
•Building Permit Application……………………..Late February
•Hire Construction Project Manager………….March
•Out to Bid………………………………………………..April
•Award of Contract by City Council……………June
•Construction Begins…………………………………July
•Community Park Operations and Services
•Relocation of Recreation Classes and Programs
•Facility Rental Groups
•Cafagna Community Center: A Shared-Space Facility
•Future Programming Opportunities
City Transition Plan
Senior Center Transition Plan
•Senior Center Operations and Services at Community Park
•Relocation Efforts
•Financial Support Request:
$288,822 -from the City’s Set-Aside Funds for the Senior Center
$100,000 -from the City's General Fund for services for two-year period
________
$388,822 Total financial support request for a two-year transitional period
•New Agreements
Cost Estimates and Available Funding
Revised Cost Estimates
•“Hybrid” $11,625,525
•“Hybrid Plus” $13,261,096
Remaining Project Budget
•$8,235,275
Funding Shortfall
“Hybrid” $3,390,250
“Hybrid Plus” $5,025,821
Revised Cost Estimates and Funding Shortfall
Two Sources Identified That Do Not Require Repayment
Unappropriated General Fund Balance $2,174,384
Capital Improvement Fund $1,624,626
$3,799,010 Total
“Hybrid” Shortfall $3,390,250
“Hybrid Plus” Shortfall $5,025,821
Available Funding
General Fund Reserves are the only remaining funding source to bridge the remaining funding gap for the “hybrid plus” floorplan
City Council adopted policy calls for General Fund Reserves to be maintained at 45% of the operating budget
Policy allows for funds to be borrowed
-Plan to repay must be presented within 60 days
-Ideally funds are replenished within one fiscal year
Staff Does Not Recommend the Use of General Fund Reserves for the Community Center
Additional Funding Source
•Appropriate sufficient funds ($3,390,250) from the Capital Improvement Fund and Unappropriated General Fund Balance for the City to bid the “hybrid” floorplan
•Include the “hybrid plus” floorplan as an additive element in the bid documents
•Appropriate $288,822 for the Poway Valley Senior Citizens Corporation (PVSCC) for financial support during the construction period –the terms of the use of the funds will be included in a formal agreement for services between the City and the PVSCC to be presented at a future City Council meeting
•Direct staff to include $50,000 in the proposed FY 2019-20 and FY 2020-21 operating budgets to provide PVSCC with ongoing operational support during the construction period –the terms for the use of the funds will be included in the same formal agreement for services referenced above
Staff Recommendations
Discussion