Item 18 - Approval of Contract for Design of a Multi-Purpose Room/Gymnasium at Twin Peaks Middle SchoolL GENDA REPORT
CITY OF PO AY
This report is included on the consent Calendar. There will be no separate discussion of the
report prior to approval by the City council unless members of the Council, staff or public.
request it to be removed from: the Consent Calendar and discussed separately. If you wish to
have this reportpulled for discussion, please fill. out a slip indicating the report number
and'give it to the City Clerk prior to the beginning of the, City Council meeting.
Chairman and Mentimrs of the Redevelopment Agency
James L. Bowersox,: Executive Director
DIMMED BY: Lee Lewis Director of Ca®muzity Servi
August 19, 1986
Approval of Contract for Design of a Multi -Purpose Roan/Gymnasium
at. Twin PeaksMiddle School
The: Poway Redevelt Agency agreed to finance wnstructionof a multi-purpose
rcamjglymunasiu t at Twin Peaks Middle School. The project is located. on Poway
Unified School District property. PUSD has recanrended the architecturalfirm
of Safbauer, Humphrey & Worthington - Architects, Inc. to design the facility.:
The City Council ccmni ttee and the School District cxuanittee have reviewedthe
preliminary plans for this facility and have approved of the ;roan floor plan.
In order to have Ham, Htm hrey & Worthington Architects, Inc. provide the
designservices, a contract mustbee entered into between the Poway Redevelcsment.
Agency- and the architectural firm. Hafbauer, Hunphrey & Worthington -
Architects , Inc.: are fully qualif ied' and have provided: services to Poway Unified
School District inthe past. Attached is a copy of the cost estimates for the
projectthat was prepared by the architects, and a copy of the proposed
contract.
RECOMENDATION
It is reocmnended that the Redevelopment Agency approve a . contract between the
Paley Redeveloparent. Agency and! fbauer, mphrey & Worthington - Architects,
Inc., for design of a nmiti rpose rocaq grtmasian at Twin Peaks Middle School.
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Attachments:
Cost ■ st rates
Proposed Oontract
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HUFBAUER, HUMPHREY & WORTHINGTON - ARCHITECTS, INC. "
2149 AVENIDA OF LA MAYA: LA. JOUA, CAUK 920V o PHONE 276.1530
Name & Location of MULTI -USE BUILDING AT
Construction Project: TWIN. PEAKS MIDDLE SCHOOL SITE
1464E Tierra Bonita,Road
Powa CA.
Prepared for: The.City-of Poway August 59 1986
Prepared by Hufbauer', Humphrey & Worthington. s
Architects. Inc.
COST ESTIMATE based on Schematic Plan dated 7/1/86, Revised.8/5%86.:
A. Construction .
1. Utility Services (does School District or City pay
monthly bill's^?'); Discuss .area charge. for water and
sewer and the following:
;
(a) dater to serve fire hose cabinets, plumbing
fixtures and sprinkler irrigation system
approx. 500_ LF' of 3"; line if connected to
existing line _or new, water service. with: meter.
(b) Sewer. - new, connection in: street..
t
Electric new service- with. transformer.
_ (d) Gas - approz.: 5001 of 2" high pressure or
new 'service.
Total. Utilities: Allowance $ 209000;
2. ` Site Improvements
(a)' Rough. Grading:-
. Excavation and removals from site of 3,000- CY
$5'.00 15,000
Excavation and.recompaction. of subgrade -
49 00:0 _CY $2.00 89000
(b} Drain lines. thru curb 1,000
(c ): Sidewalks - 4, 000• SP @ $2.50 10 , 000
5 d) Concrete steps - 200 LP'@ $7.00 19400
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A. Z. Site Improvements - continued
(e) Concrete block. walls:
3' high - 80 LF @ $'26.00
$ 29080
$
4' high - 200 LF @' 30.:00
69000
(f) Landscaping, and irrigation: system
14,000 SF @ $2.50
35,.000
Total..:Site Improvements
78,480
`- 12 495 SF 62 PSF`
. Building Construction , @ $
3.
7749,690-
(Note that this is'approx. 89% of State allowance
for Gymnasium/Multi-Use construction.
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4. Furniture &: Equipment in.Contract:
(a) Folding. bleachers - (5) 16' sections of 9 -row
folding bleachers - 48'0 seats: @ $42
20,160
.
(b) Gym equipment - 10 standards for volleyball
Total.Furniture Equipment. in Contract0
20,66.,
Total: Construction Costs (Item. A)
893,:830,
B. Fees, Tests &. Inspections
L. Architect''s Pee for. Plans: based on Total Construe
tion Costs::. 8% x $893.1830
71.,506
Z. OSA Plans C�eck Fee (.based on Total. Construction
Costs: .:007 x $8939880 56,:257
Plus fee for 8andfcapped. check::
.002. x. $500,000=
. 0.01. x 393,830 394 1., 394 ,
7 , fi51
3., School Planning, Plans:Check Fee based on Total
Construction Costs a ..0.005 x $893,>830
- 447
4.- Preliminary Tests; - Soils- Report :
19500
- 5`. Addrl.• sets of plans and•-speci ications
40 sets @ $38
19,520°,
6. Tests' (construction),
52000 .
7. Inspection. (part time) for 6 months @ $1,500
%3,000,
Total Fees., Tests & Inspections (item: B)
96,624
Total. Items A and B
990,:454
G. Contingencies: $Z9000 + 1 z% of Items A and B
16 85 T
Total Project Cost -
-
$1,00793.11
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AUG 101986
ITEM 18
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s
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ARCHITECT°S' CONTRACT
THIS CONTRACT entered into this- day of
between the CITY OF P6uAY- , -
Or SAN DIEGO`COUNTY,. CALIFORNIA, hereinafter called the City, and -
HUFBAUER, HUMPHREY &:WORTHINGTON —ARCHITECTS, INC.
,
hereinafter called the Architect, witnesseth,that the parties hereto do
t mutually agree: as follows;.
Article: 1. EMPLOYMENT OF ARCHITECT': The. 'City hereby employs the. Archi-
feet to perform. the_' necessary professional services, including but not limited
to those: hereinafter. set forth in connection. with. the. construction of:
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Gymnasium/Multi-Use Building
located on the following, described real property:
Site. to be determined
Article Z. THE`ARCHITECT'S SERVICES: Tha Architeet.hereby accepts said
employment and agrees to perform: all the necessary professionalservices to
}
the satisfaction. of .the City, including but. not limited to the following:
(a) Participation in: all conferences -with the representatives of • the
City and. other local, or'S'tate agencies necessary for the development of the
drawings, specifications and: documents' in accordance with the -applicable
standards and requirements of -law.
. (b Z. The preparation of preliminary plans and studies. -satisfactory to the.
_ City.
(c)' The preparation - of such complete working: drawings and specifications
satisfactory to the- City as are necessary for obtaining bids and for efficient
execution of work. Forms: of all Contract Documents, including but not limited,
to Advertisement for Bids,. Information for Bidders,; Bid Forms, Bonds, General
Conditions, Special Conditions and Agreement, as published- by San. Diego � County
Counsel, or substitute documents,: will. be furnished by the: City and will be
prepared. by. the Architect subject to the .approval: of the City..
(d) The: drafting: and/'or preparation that may berequired by the City or
the. Office of State Architect of the California State Department of Public "
Works', of forms, proposals, certificates of compliance and: construction progress
schedules.
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AUG 19-1986 ME M 18
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(e) Supervision of the work executed from the drawings and specifica-
tions.. Such supervision shall, be in person by the Architect provided that k
the City may, in its discretion, consent to such supervision by a competent
F representative of the Architect Such supervision shall include the prepara-
tion
repara tion of a11documents andfor drawings made necessary by errors in. the orig
finally approved drawings or specifications and such modifications therein as
may be necessary to meet unanticipated conditions encountered during
construction.
Article: °2A. EXTRA SERVICES: The following services,, if performed due;
to unusual circumstances and through no fault. or neglect on: the parr of the
Architect, cause theArchitect extra expense and shall be paid for by the
City as provided in.Article 3(b):
(a)' Plan preparation and or• construction contract administration work
on that portion of a project let on a segregated bid basis.
(b) Contract administration of the repair of damage to the project:.
(c) The.selection by the Architect,, at the City''s request, of moveable
furniture, equipment of articles which are not included inthe construction
contract. f.
(d) The additional services caused by the delinquency or insolvency of',
the Contractor., £I
(e) Revising previously approved documents to<accomplish changes re-
quested by the.City.
(f) Providing contract: administration. services after the construction
contract: time. has been. exceeded through no fault of the Architect, where it:
is determined that the fault is that of ' the: -Contractorand liquidated damages
are: collected 'therefor..
Article 3. THE: ARCHITECT'S FEE
(a) In.. addition, to costa fore extra services of Architect performed: in
accordance with Article 2A and. paid for in accordance with Article 3(b),. the
City shall pay ton the Architect for the performance of all services: rendered,
herein eight; percent (S%) of the final cost of the work as shown by a. final.
audit, which constitutes: complete payment for the Architect.'s services under
this single construction. contract.. The term, "'cost of the work" is hereby
defined. -to mean, the. cost to the. City, but such cost shall, not include any
Architect's,: Structu=al Engineer's, Clerk of -the -Work's., or Inspector's fees.
(b)` The Gity further. agrees to pay the Architect compensation for extra
services due to unusual circumstances provided. by Article 2A, only when
authorized by the City, as followsz
(1) 2-1/2` times the direct personnel expense incurred by the Archi-
tect in.rendering extra services. (Direct personnel expense is defined
as the direct salaries of the Architect's personnel engaged on the. pro-
ject, and the portion of the: cost of their mandatory and, customary.con
tribution.and benefits related thereto, such as employment taxes and
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-AUG 19 1986ITEM. 1
AQUI
other statutory employee benefits, insurance, sick.leave, holidays,
vacations, pensions and similar contributions and benefits.)
(2) 110%: of the direct billings of consul ants.
Article 4. PAYMENTS: Architect's billings shall be monthly or lump sum,
in arrears up to percentage of the estimated cost or cost of the work: as
stated in the Contract in, Items 4(a), (b) and (d) based uponworkcompleted.
(a) Upon.completion of the preliminary studies for the construction of
the work and,the approvah of .the same:. by the City,, there shall be due and
• payable -to the Architect a sum equal to two percent M) of the estimated cost
of the work.
(b) Upon completion of working drawings, specifications and contract
documents for the construction of the work and the approval'of the same by {'
the City, there shall. be due the Architect a sum equal to four
q percent (4%) 3i
of thee estimated cost df the work..
(c) Payments specified under (a) and (b) of this article shall cor!ptitute
full payment for preparation of working drawings,specifications and contract
documents in -event the work: is not. constructed by the City.
(d) Inspection._by Architect of Project Construction. As the•project. work
of the Architect :progresses, City shall. pay Architect: an amount which is• in:
direct. arithmetic proportion to the project work of the: Architect certifiedas
completed by Architect as of billing date;,: provided however., that the portion
of the Architect's fee paid hereunder for inspection. of prof ect Work shall: not.
exceed a sum sufficient to increase the fee actually paid, to the Architect
under this contract: to. not over ninety-five percent (95%) of the- total Archi
teat's fee.
(e) Completion of Project Work. The finala
p yzaent shall be the sum
specified in Article 3 of this contract less the amount received in subpara-
graphs (b) and, (d) , and shall be due and payable -thirty-five days after
acceptance of the: work. by the: City, upon. the satisfactory performanceby the;
Architect of all. services rendered` under this contract,, and upon the filing
by said -Architect with the. City of a release -of any and all claims arising:
under this contract.
Artiele:5. BUILDING PERMITS The Architect shall be. responsible for
giving notice of the need of securing zoning and other permits made- necessary
by the. contemplated placement of said work on the site,and shall provide
such drawings: and specifications as may -be required to secure said:permts.
Article 6.. CONFORMITT TO LEGAL RE UIREMENTS The Architect shall' cause
all. drawings; and specifications to conform: to all applicable requirements of
law,: local and State, and to all requirements of all bodies formed under. local
or State law whose approval of the: drawings and specifications must be obtained,
and shall cause the necessary copies of such drawings and specifications to be
filed with these bodies for approval,.,
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Article 11. SURVEYS BORINGS AND TESTS: The City,, upon request and with-.
out cost to the. Architect,: shall furnish such surveys, borings,, test pits and
tests as may be necessary to reveal conditions of the -site which must•be known,
for the. proper development of the required drawings and specifications.
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AU 19 1986 ITEM 1.8
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Article, 7. COSTOF THE. WORK: It is 'understood by the Architect that:
should working drawings and specifications be ordered by the City, the City
shall specify the sum of money set aside to cover the total cost of the eon-
struction of the work exclusive of' Architect's fees, and the Architect agrees
to develop the plans so that the total construction cost to the City will not
3
exceed..the specified sum, endeavoring in so doing-, to keep the actual cost
of the work as low as maybe consistent with the purpose of the buildings.
and with proper workmanship and material. Should it become evident during
the planning of the work thatthe total construction cost will exceed the.
specified sum, the Architect shall at once present a statement in writing. to
the City -setting forth this fact and giving a full statement of the cost. esti-
•mates on which the conclusion: is based. In the event that such statement is
not filed and bids received by -the City from contractors for the construction
of thework indicate that they cannot; be constructed in accordance witli the
plans and specifications' furnished by the_ Architect. for the specified sum,
the Architect shall, -if requested by the. City, and without extra compensa-
tion therefor, so revise the plans and specifications for the work that -the, {
construction may be completed for the total cost which doesnot exceed the
specified sum..
Article 8. ASSOCIATES: The Architect shall have the option to associate
with him and at his expense architects, engineers,, or other qualified persons
to render services in connection with the: planning_ of the, work,, and to delegate
to them such duties as he may delegate without relieving himself from .adminis-
trative or other responsibility under this contract.,
Article 9. SUSPENSION, ABANDONMENT, TERI+IINATIOM The: City, hereby reserves
the right: tosuspend or abandon. at. any time alL or any of the construction work
designated in Artice 1 of this contract or to terminate this contract at any
time.t In the event of such -suspension, abandonment or termination,. the Archi-
tect shall be paid pursuant to the schedule of payments set forth in.Article_-
4 of this contract for services rendered up ' to the date -of such-suspensiorr,�
abandonment or termination. If the date of suspension, abandonment or terming-
tion.occurs prior to the date of approval,of preliminary studies -or prior to
the date of approval of the working drawings, such payments shall be the reason- ..
able value of the services rendered up to the; date of such.suspension,. abandon.-
ment or termination less any payments theretofore made,; as determinedby the
City, and the Architect hereby expressly waives any and all claimss for damages
or compensation arising; under this contract, --except: as set forth herein, in the:
event. of such.suspension, abandonment or termination.
Article 10. OWNERSHIP OF DOCUMENTS: Drawings and specifications: supplied
as herein required are. the property of the City whether the work for which
they are made be:executed.or not. The Architect shall furnish to the City-
itysuch
suchcopies of all drawings. and specifications' as a_re necessary for study by
the -City and its representatives, shall supply the copies of said drawings and -
specifications required under Article6 hereof:, and shall supply eight (8)
additional copies, to the City. Such other copies of the drawings and speci-
fications as may be necessary for ,obtaining bids and for the.proper conduct
of: the work.shall be supplied to the City by the Architect at the:cost of
reproduction.
Article 11. SURVEYS BORINGS AND TESTS: The City,, upon request and with-.
out cost to the. Architect,: shall furnish such surveys, borings,, test pits and
tests as may be necessary to reveal conditions of the -site which must•be known,
for the. proper development of the required drawings and specifications.
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AU 19 1986 ITEM 1.8
Article INSPECTION. The City shall ap'cut and pay an, Inspector as
provided by State law. Said Inspector shall repc,..c. to the Architect and the
City.
Article 13. CHANGE. ORDERS;. After award of constructionn contract,: the
Architect shall advise the City of any material change,. or changes, necessary
inthe plans and- ;specifications of said building, or buildings.,: and shall, not
order the contractors to make any, changes affecting. the contract price without
approval of the City first having been secured,, pursuant to the terms of the
contract documents.
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Article 14. SUCCESSORS AND ASSIGNS: Ali: terms,conditions and provisions.
hereof shall inc .re to- and shall bind the parties hereto., their, and each of
their respective heirs, .executors, administrators, successors: and assigns.
Except as provided above, the Architect 'shall not sublet, assign: or trans—
fer his interest in: this contract without the written consent of the City.
Article 15. INSTRUCTION TO PROCEED.. The Architect is not to proceed
with performance: of any services under:' this contract without first securing
authorization from, the City to do. so.
IN WITNESS WHEREOF, we have hereunto set our hands, and seals the day and
year first above written.
HUPBAUER, HREY- &: WORTHINGTON CITY OF` POWAY
ARCiiITECTS°,INC.
OF SAN DIEGO COUNTY;.: CALIFORNIA:
By.
Clyde Hofbauer,; ; Architect
By:
By
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