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Item 1.5 - Award of Facilities Roofing & HVAC; Good-Men Roofing & Co., Bid No. 19-012G`� { OF POW�Y �yF CITY /,Io,THEgeG�vc�4i City of Poway COUNCIL AGENDA REPORT APPROVED ❑ APPROVED AS AMENDED ❑ (SEE MINUTES) DENIED ❑ REMOVED ❑ CONTINUED RESOLUTION NO. DATE: May 21, 2019 TO: Honorable Mayor and Members of the City Council FROM: Michael Obermiller, P.E., Director of Public Works 40 CONTACT: Eric Heidemann, Assistant Director of Public Work for Maintenance Operations (858) 668-4705 or eheidemann@poway.org `� SUBJECT: Award of Contract to Good -Men Roofing & Construction, Inc., for City Facilities Roofing and HVAC Replacement 2018-19; Bid No. 19-012 Summary: A notice inviting bids for City Facilities Roofing and Heating, Ventilation and Air Conditioning (HVAC) Replacement 2018-19 was duly advertised on February 28, 2019, and March 7, 2019. Twenty-five companies attended a pre-bid meeting and site visits on March 14, 2019, and four bids were received and opened on March 28, 2019. Staff reviewed the bids and determined the lowest responsive bidder to be Good -Men Roofing & Construction, Inc. Recommended Action: It is recommended that the City Council award the contract for City Facilities Roofing and HVAC Replacement 2018-19, Bid No. 19-012, to Good -Men Roofing & Construction, Inc., and authorize the City Manager to execute the necessary documents. Discussion: The project for City Facilities Roofing and HVAC Replacement 2018-19, Bid No. 19-012, consists of roof replacements at the following City buildings: (1) Public Works Operations Center/Warehouse; (2) Fire Station 1; (3) Northcrest Pump Station; (4) Community Park Pool Filter Building; (5) Garden Road Park Restroom; (6) Silverset Park Restroom; and (7) Valle Verde Park Restroom. The total roof area for these buildings is approximately 12,980 square feet and involves the removal and replacement of roof material, fascia, flashing, sheathing, and proper asbestos removal and handling as required. The project also includes the replacement of a total of 21 HVAC units at the following locations: Public Works Operations Center/Warehouse (2 units), Fire Station 1 (6 units) and Sheriff Station (13 units). The roofing and HVAC replacements at the above-mentioned facilities were identified from a formal facility condition assessment. The facility condition assessment identified various facility components and a recommended year for their respective replacement. Twenty-five companies attended a mandatory pre-bid meeting and site visit on March 14, 2019. Four bids were received and opened on March 28, 2019. The initial bids were above the City's estimate for the project. Consequently, the City undertook a deductive alternate process, whereby items listed as part of the overall project are listed in inverse priority order and deleted from the base bid to maximize the amount of work to be completed within the available budget, 1 of 2 May 21, 2019, Item #1.5 after subtracting for contingency and building permit related fees. The deductive alternate process resulted in the removal of three bid items, which included the roof replacements at the following buildings: (1) Northcrest Pump Station; (2) Community Park Pool Filter Building; and (3) Garden Road Park, Silverset Park and Valle Verde Park restrooms. It should be noted that projects were prioritized based off risk to operations in the case of catastrophic failure. All four bids received were found to be responsive to the requirements of the Request for Bids. The lowest responsive bid received after the deductive alternate process was from Good -Men Roofing & Construction, Inc., for $654,608.39. Bid results are as follows: Environmental Review: This action is not subject to review under the CEQA Guidelines. Fiscal Impact: There is currently $849,240 available in the Capital Facilities General Maintenance Projects (MNT0003 and MNT0004) for award of this bid. Public Notification: A copy of this report was sent to Good -Men Roofing & Construction, Inc. Attachments: None. Reviewed/Approved By: Wendy Kaserman Assistant City Manager 2of2 Reviewed By: Alan Fenstermacher City Attorney Approved By: �4JLQ ____ Chris kaileffrhe City Manager May 21, 2019, Item #1.5