Item 1.7 - Award of Contract for the Annual Supply of Chemicals for the Lester J. Berglund Water Treatment Plant; Bid 19-017G`� { OF POLY 9 f
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DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
City of Poway
COUNCIL AGENDA REPORT
June 4, 2019
APPROVED ❑
APPROVED AS AMENDED ❑
(SEE MINUTES)
DENIED ❑
REMOVED ❑
CONTINUED
RESOLUTION NO.
Honorable Mayor and Members of the City Council
Michael Obermiller, P.E., Director of Public Works
Rudy Guzman, Assistant Director of Public Works for Utilitiesf.8__�'
(858) 668-4750 or rguzman@poway.org
Award of Contracts for the Annual Supply of Chemicals for the
Lester J. Berglund Water Treatment Plant, Bid No. 19-017
A notice inviting bids for the Annual Supply of Chemicals for the Lester J. Berglund Water
Treatment Plant for Fiscal Years 2019-20 and 2020-21 was duly advertised on April 11, and
18, 2019. Bid specifications allowed the City to award one or more of each chemical bid to the
same vendor or separate vendors and to reject any or all bids or all items. The term of each
contract is for two years beginning July 1, 2019, and ending June 30, 2021.
Bids were opened May 10, 2019, with eight (8) vendors submitting bids. Four (4) vendors were
determined to be the lowest responsive bidders for six specified chemicals specified in the bid:
Hill Brothers Chemical Company, a California corporation; JCI Jones Chemicals Inc., a New York
Corporation; Pacific Star Chemical, dba Northstar Chemical Inc., an Oregon Corporation; and
CalChem Enterprises Inc., a California corporation. No bids were received for the Liquid
Permanganate chemical as a result of the low quantity amount requested. Staff will solicit quotes
for the Liquid Permanganate chemical next fiscal year.
Recommended Action:
It is recommended that the City Council award the bids for the Annual Supply of Chemicals for
the Lester J. Berglund Water Treatment Plant, Bid No. 19-017 to the following four (4) lowest
responsive bidders: Hill Brothers Chemical Company (aqua ammonia), $12,070.00; JCI Jones
Chemicals Inc., (liquid chlorine and sodium hydroxide), $56,640.00 and $154,500.00,
respectively; Pacific Star Chemical, dba Northstar Chemical, (cationic organic coagulant aid and
liquid alum), $25,951.50 and $60,480.00, respectively; and CalChem Enterprises Inc., (aluminum
chlorohydrate), $70,144.00 and authorize the City Manager to execute the necessary documents.
Discussion:
The City of Poway operates and maintains a water utility system. Raw water is purchased from
the San Diego County Water Authority and treated at the City -owned and operated Lester J.
Berglund Water Treatment Plant, then distributed to all Poway customers. Within the treatment
facility, all water is treated and disinfected utilizing chemicals in accordance with standards set by
state and federal regulations and the American Water Works Association. Staff receives delivery
of approximately 880 tons of chemicals annually.
1 of 2 June 4, 2019, Item #1.7
In accordance with the City's purchasing policy, staff solicited bids for the provision of chemicals,
which includes delivery of the chemicals. Eight (8) sealed bids were opened on May 10, 2019.
The lowest responsive bidders for each type of chemical specified are summarized in the table
below.
BIDDER
Hill Brothers Chemical
Company
CHEMICAL BID
Aqua Ammonia
UNIT BID
$0.71/gal x 17,000
BID TOTAL
$12,070.00
JCI Jones Chemicals Inc.
Liquid Chlorine
$590.00/ton x 96
$56,640.00
JCI Jones Chemicals Inc.
Sodium Hydroxide
$750.00/ton x 206
$154,500.00
Pacific Star Chemical
Cationic Organic
Coagulant Aid
$1,422.00/ton x 18.25
$25,951.50
Pacific Star Chemical
Liquid Alum
$336.00/ton x 180
$60,480.00
N/A
Liquid Permanganate
N/A
N/A
CalChem Enterprises Inc.
Aluminum Chlorohydrate
$512.00/ton x 137
$70,144.00
The City has an annual budget of approximately $474,000.00 for water treatment chemicals. Staff
recommends authorizing the purchase of various chemicals listed above from the respective
bidders under a two (2) year sale and purchase of goods and materials contract, with no options
for renewals. The chemicals will be delivered by the awarded vendors to the City treatment plant
as needed throughout the term of this bid award.
Environmental Review:
This item is not subject to California Environmental Quality Act review.
Fiscal Impact:
Sufficient funds to award the responsive bids, as identified in this report, are included with the
Fiscal Year 2019-20 Budget (402060-45200) for consideration by Council on June 18, 2019.
Contracts will be awarded upon adoption of the proposed budget.
Public Notification:
A copy of this report was sent to Hill Brothers Chemical Company, JCI Jones Chemicals Inc.,
Pacific Star Chemical, dba Northstar Chemical and CalChem Enterprises Inc.
Attachments:
None.
Reviewed/Approved By:
fi" L-,
Wend6VKaserman
Assistant City Manager
Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
City Manager
2 of 2 June 4, 2019, Item #1.7