Item 6.1 - Additional Material posted 6-3-19° PO Cityof Poway
MEMORANDUM
IN THE Co
ADDITIONAL MATERIAL
(Agenda Related Writings/Documents provided to City Council or Staff after distribution of the
Agenda Packet for the June 4, 2019 Council Meeting)
DATE: June 3, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Faviola Medina, CMC, City Clerk VO
CONTACT: (858) 668-4535 or FMedina(c-D-poway.orq
SUBJECT: Item 6.1 - Workshop Request for Landscape Maintenance District 83-1
and 86-1
Attached please find correspondence received on Monday, June 3, 2019.
Reviewed/Approved By
Vz"
Wendy Raserman
Assistant City Manager
Reviewed By:
Alan Fenstermacher
City Attorney
Approved By:
i
C K ns 61t ne
City Manager
1 of 3 June 4, 2019, Item #6.1
ADDITIONAL MATERIAL
Dear Mayor Vaus:
On June 4th, the City Council will discuss an upcoming Council Workshop to address the future of LMD
83-1 and LMD 86-1. The Council agenda report states that the workshop will be scheduled for July 16th
to discuss in more detail some of the recommendations made by the LMD Advisory Committee and to
come to a consensus on a clear plan of action. The LMD Advisory Committee continues to believe that
the next critical step is preparation of a Landscape Master Plan (LMP) for the LMDs for the following
reasons:
1) A successful re -ballot to increase LMD revenues must be the primary goal of the City.
2) One of the most prevalent reasons given by property owners for not supporting the 2018 ballot
was lack of a plan describing what they would get for an increase in assessment. A LMP will
address that concern and provide that plan.
3) Public support is critical to the success of a re -balloting campaign. A Landscape Master Plan will
be the mechanism for generating public enthusiasm and support.
4) If the City is awarded the Hazard Mitigation Grant Program (HMGP), possibly as early as
December 2019, the LMP would be the roadmap to provide site guidance for the arborists as
the tree cutting and clearing begins.
5) The LMD Advisory committee is prepared to lead a re -balloting effort on behalf of the LMDs and
the City, supported by the vision and documentation of a LMP.
The LMD Advisory committee recognizes that due to the current budget constraints for FY19/20, the
City is hesitant to commit funding for a Landscape Master Plan. At the May 7, 2019 City Council
meeting, Item 4.2 authorized the carry-over of $172,899 of previously authorized general funds into the
fund balances for LMDs 83-1 and 86-1 for their use during FY19/20, with the stipulation that those funds
be used for water and tree maintenance. Given that FY19/20 LMD account balances have been
supplemented with the carry-over funds, the LMD Advisory Committee requests that the City Council
consider using existing LMD revenues to prepare the LMP and conduct related analyses as follows:
1) Prepare a Landscape Master Plan funded with existing LMD revenues, not to exceed a cost of
$150,000 for both LMDs 83-1 and 86-1.
2) Conduct a high level engineer's analysis of the LMD configurations with existing LMD revenues
(given that LMD configuration was a significant issue in the failed ballot), incorporating analysis
of one or both of the following options:
• Option 1: Conduct a high level assessment of a realignment of the properties within 83-
1 and 86-1 with the intent of removing portions of LMD parcels that should logically not
be included. Cost not to exceed $20K.
• Option 2: Conduct a high level assessment of the areas within 83-1 and 86-1 that might
benefit by the creation of overlay LMDs. Cost not to exceed $20K.
Note: an overlay LMD is one that is created to provide a supplemental assessment for a
specific area within an existing LMD. For example, the 144 homes in Bridlewood
Lakeside comprise an area that is geographically distinct, and could benefit from an
overlay CMD in order to fund the rehabilitation of their two street entrances and
common areas.
3) Given that future (post -LMP) funding for LMD improvements and rehabilitation may, at least
temporarily, require the use of City funds, and recognizing that the City may not be in a position
2 of 3 June 4, 2019, Item #6.1
to grant all funding requests even after a successful re -ballot, the LIVID Advisory Committee is
encouraging the City to explore creative funding alternatives which may include loans to the
LMDs that will be paid -back with future assessment revenue.
The LIVID Advisory Committee appreciates the City Council's efforts to continue to tackle the challenging
issue of the LMDs and looks forward to a constructive workshop on July 16tH
Sincerely,
LIVID Advisory Committee
3 of 3 June 4, 2019, Item #6.1