Item 1.14 - Ext. of FY 18-19 St. Main. Proj. Contract for FY 19-20 Zone 3 St. Maint. Proj.; Bid 18-022City of Poway
COUNCIL AGENDA REPORT
DATE: June 18, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Robert Manis, Director of Development Services
CONTACT: Jeff Beers, Special Projects Engineer
(858) 668-4624 or jbeersApoway.orq
SUBJECT:
Summary:
APPROVED ❑
APPROVED AS AMENDED ❑
(SEE MINUTES)
DENIED ❑
REMOVED ❑
CONTINUED
RESOLUTION NO.
Extension of the Fiscal Year 2018-2019 Street Maintenance Project
Contract for the Fiscal Year 2019-2020 Zone 3 Street Maintenance Project;
Bid No. 18-022, American Asphalt South, Inc.
The Fiscal Year 2019-2020 Street Maintenance Project consists of placement of type II emulsion
aggregate slurry and polymer modified chip seal along with raising water, sewer and monument
lids flush to grade. This work will take place within Street Maintenance Zone 3 which generally
are the streets south of Twin Peaks Road, east of and including Pomerado Road, north of Poway
Road and west of Tarascan and Silverset Roads.
Recommended Action:
It is recommended that the City Council extend the Fiscal Year 2018-2019 Street Maintenance
Contract for the Fiscal Year 2019-2020 Zone 3 Street Maintenance Project in the amount of
$1,075,753.47.
Discussion:
On June 19, 2018 the Fiscal Year 2018-2019 Street Maintenance Project was awarded to
American Asphalt South, Inc. This contract includes a provision that allows for the contract to be
extended. This is the first of two allowable extensions.
American Asphalt South, Inc. successfully executed and completed the Fiscal Year 2018-2019
Street Maintenance Project and submitted new unit prices, as required by the contract documents,
that have been reviewed and accepted by staff. The cost of most of the work within the project
remained the same as last year. Some unit costs increased within expected escalation rates.
All provisions of the Fiscal Year 2018-2019 Street Maintenance Contract will remain except for
the description of the Fiscal Year 2019-2020 Street Maintenance Project Zone 3 scope of work.
Environmental Review:
The proposed asphalt/concrete pavement rehabilitation of existing City streets with the Fiscal
Year 2019-2020 Street Maintenance Project is Categorically Exempt from the California
Environmental Quality Act (CEQA) as a Class 1 Categorical Exemption, pursuant to Section
15301(c) of the CEQA Guidelines, in that the project involves maintenance of existing streets with
no expansion of use.
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Fiscal Impact:
The Proposed Budget for Fiscal Year 2019-20, which will be considered by Council on June 18,
2019, includes $458,100.00 in account 0411040-43203, $791,900.00 in account 0411040-43205,
and $8,000.00 in account 415010-43040. This is to extend the Fiscal Year 2018-2019 Street
Maintenance Project contract for the Fiscal Year 2019-2020 Zone 3 Street Maintenance Project
in the amount of $1,075,753.47, upon adoption of the proposed budget.
Public Notification:
None.
Attachments:
None.
Reviewed/Approved By:
Reviewed By: Approved By:
Wendy Kaserman Alan Fenstermacher
Assistant City Manager City Attorney
2 of 2
Chris Hine
City Manager
June 18, 2019, Item #1.14