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08-20-19 Agenda Packet
CITY OF POWAY CITY COUNCIL AGENDA TUESDAY, AUGUST 20, 2019 REGULAR CITY COUNCIL MEETING – 7:00 P.M. COUNCIL CHAMBERS | 13325 CIVIC CENTER DRIVE | POWAY, CALIFORNIA 92064 The City Council also sits as the City of Poway Planning Commission, Poway Housing Authority, Public Financing Authority and Successor Agency to the Poway Redevelopment Agency The City of Poway welcomes you and encourages your continued interest and involvement in the City’s decision-making process. MEETINGS: Regular City Council meetings are held on the first and third Tuesday of the month at 7:00 p.m. PUBLIC MEETING ACCESS: Regular City Council meetings are broadcast live on Cox Communications Channel 24 and Time Warner Channel 19. Council meeting videos are archived and available for viewing on the City’s website. AGENDA MATERIALS: This agenda contains a brief summary of each item the Council will consider. The Agenda and Agenda Packet is posted seven (7) days prior to regular City Council meetings and are available for viewing on the City’s website at www.poway.org or in the City Clerk’s office of City Hall, 13325 Civic Center Drive. Sign up at www.poway.org to receive email notifications when City Council agendas are published online. Items listed on the agenda with a “#” symbol are in preparation. SPEAKERS: Persons wishing to address the Council on matters not on the agenda may do so under Public Comments. Those wishing to speak on items on the agenda may do so when the item is being considered. Please submit a Speaker’s Slip to the City Clerk prior to the meeting or the announcement of the item. All comments will be limited to three (3) minutes. AMERICAN DISABILITIES ACT TITLE II: In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Title II. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office 858.668.4530 at least 24 hours prior to the meeting. REMINDER: As a courtesy to all attendees, please silence all electronic devices and engage in conversations outside the Council Chambers. John Mullin Dave Grosch Councilmember Deputy Mayor Caylin Frank Barry Leonard Councilmember Councilmember Steve Vaus Mayor AMENDED AUGUST 16, 2019 Page 2 City Council – Regular Agenda August 20, 2019 CALL TO ORDER ROLL CALL Mullin, Leonard, Frank, Grosch, Vaus PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATION Recognition of the Poway Girls Softball Team win, at the Western Regional National Tournament PUBLIC ORAL COMMUNICATIONS NOTE: In accordance with State law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the City Council will not be able to discuss or take action on any issue not included on the agenda. If appropriate, your concerns will be referred to staff. Comments are limited to three (3) minutes. Speakers will have only one opportunity to address the Council under Public Oral Communications. 1. CONSENT CALENDAR (Approved By Roll Call Vote) The Consent Calendar may be enacted in one motion by the Council without discussion unless a Councilmember, a member of the public, or City staff requests that an item be removed for discussion. 1.1 Approval of Reading by Title only and Waiver of Reading in full of Ordinances on Agenda 1.2 Ratification of Warrant Registers for the Periods of July 8, 2019 through July 12, 2019; and July 15, 2019 through July 19, 2019 1.3 Approval of the July 16, 2019 Regular City Council Meeting Minutes 1.4 Second Reading and Adoption of Ordinance No. 830, Rescinding Poway Municipal Code Chapter 2.30 (Municipal Election Petition Circulation) 1.5 Approval of Agreement with D&D Services, Inc., for Dead Animal Disposal Services 1.6 Resolution Terminating the Bid Process for Janitorial Services (RFP No. 19-021) and Authorizing Re-advertisement, Open Market Purchasing or Competitive Negotiations 1.7 Award of Contract to The Arc of San Diego for Parks Ground Maintenance 1.8 City’s Investment Report as of June 30, 2019 1.9 Authorization to Purchase Five Trucks and One Cab and Chassis through GM’s Bid Assistance Purchase Program, One Utility Body by Open Market Competitive Bid, One Dump Truck and One Wheeled Excavator through a Cooperative Bid Purchasing Program 2. ORDINANCE None. Page 3 City Council – Regular Agenda August 20, 2019 3. PUBLIC HEARING 3.1 Resolution Amending the Master Fee Schedule to Establish Fees for Wireless Communication Facilities City Manager’s Recommendation: It is recommended that the City Council take public input, close the public hearing and adopt the Resolution 4. STAFF REPORT 4.1 Adoption of a Resolution Terminating the Bid Process for the Mickey Cafagna Community Center Project; Bid No. 20-001 and Directing Re-Advertisement for Competitive Bids City Manager’s Recommendation: It is recommended that the City Council adopt the Resolution 5. WORKSHOP None. 6. MAYOR AND CITY COUNCIL-INITIATED ITEMS COUNCILMEMBER COMMITTEE REPORTS – Pursuant to AB1234 - (G.C. 53232(d)) JOHN MULLIN BARRY LEONARD CAYLIN FRANK 6.1 Refresh Poway’s “Shop Local” Campaign DAVE GROSCH STEVE VAUS 7. CITY MANAGER ITEMS 8. CITY ATTORNEY ITEMS CLOSED SESSION 8.1 Conference with Labor Negotiators Government Code Section 54957.6 Designated City Representatives: Chris Hazeltine, Wendy Kaserman, Jodene Dunphy Employee Organizations: Poway Firefighters’ Association, Teamsters, Management/Confidential Group 8.2 Conference with Real Property Negotiator (Gov. Code § 54956.8) Property: APNs 314-031-02-00 and 314-032-03-00 City Negotiator: City Manager Chris Hazeltine and Development Services Director Bob Manis Persons with whom City Negotiator May Negotiate: Daniel Ginzburg (for DANDEANA Corp) Under Negotiation: Terms and Price of Payment 8.3 Conference with Legal Counsel – Anticipated Litigation Government Code § 54956.9(d)(2) – one (1) case Item 1.1 Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on Agenda. August 20, 2019, Item #1.2 DATE: TO: FROM: CONTACT: City of Poway COUNCIL AGENDA REPORT August 20, 2019 Honorable Mayor and Members of the City Council Aaron Beanan, Director of Finance ~ Stacey Tang, Finance Manager ${" (858) 668-4426 or stang@poway.org SUBJECT: Ratification of Warrant Registers for the Periods of July 8, 2019 through July 12, 2019; and July 15, 2019 through July 19, 2019 Summary: The attached warrant register reports for the periods of July 8, 2019 through July 12, 2019; and July 15, 2019 through July 19, 2019, are submitted to the City Council for ratification/approval. Recommended Action: It is recommended that the City Council ratify/approve the attached warrant registers. Discussion: Weekly registers of audited demands are periodically submitted to the City Council by the Finance Director for ratification/approval. Date July 8, 2019 through July 12, 2019 Amount $4,999,201.10 Warrants for amounts in excess of $100,000 for this period include: Warrant Check Number Fiscal Year 2019-20: Medical Insurance; Pollution 406011 Liability Insurance Program; Liability & Worker's Compensation Insurance Coveraoe July 2019 Medical Insurance 406017 Fiscal Year 2018-19 Cost Share: San Dieguito Water 406019 Quality Improvement Plan; Los Penasquitos Water Qualitv Improvement Plan Street Overlay Project 406092 Oracle Corp Investment 905195 Payroll 7/5/19, Withholding 905196 Fannie Mae Investment 905200 1 of 24 Amount $1,391,429.00 $ 219,154.82 $ 140,925.00 $ 403,247.34 $1,016.283.33 $ 125,801.09 $1,048,633.33 Date July 15, 2019 through July 19, 2019 Amount $2,583,894.06 Warrants for amounts in excess of $100,000 for this period include: Warrant Ch eck Number June 2019 Building Services 406156 May 2019 Law Enforcement Services 406206 City Office Building Debt Service 905201 Payroll 7 /19 /19 905202 Environmental Review: Amount $ 105,019 .36 $1,036,620.19 $ 234,836 .37 $ 595,350.57 This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: The total amount of warrants for the period of July 8, 2019 through July 12, 2019 is $4,999,201.10. The total amount of warrants for the period of July 15, 2019 through July 19, 2019 is $2,583,894.06. Public Notification: None. Attachments: A.Warrant Register for the period of July 8, 2019 through July 12, 2019 B.Warrant Register for the period of July 15, 2019 through July 19, 2019 Reviewed/Approved By: Wendy Kaserman Assistant City Manager 2 of 24 Reviewed By: Alan Fenstermacher City Attorney Approved By: C�e City Manager August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 405985 11-Jul-19 506 A O REED & CO 94775 Heating and AC Maintenance 415010 43020 $5,477.65 94772 Fire Station #2 lift station service 415010 41200 $206.00 307841 Fire Station #3 - installed water heater lines 415010 41200 $4,820.00 307970 Public Works HVAC repair 415010 43020 $4,596.00 309266 City Hall: HVAC repair 415010 43020 $4,507.00 309005 Concession Stand restroom repair 415010 41200 $565.49 94773 Heating and AC Maintenance 206020 43020 $1,078.66 308968 Fire Station #1: urinal unclogged and repaired 415010 41200 $703.61 Total for Check 405985:$21,954.41 405986 11-Jul-19 630 ADVANCED CHEMICAL TRANSPORT, INC.239733 Hazardous Waste Removal - Train Barn 205020 29100 $1,081.39 405987 11-Jul-19 883 ADVANCED WEB OFFSET, INC.19-1555 Poway Progress Printing 205020 49220 $330.50 405988 11-Jul-19 815 AFLAC 093007 Insurance Premiums: June 2019 F1000 86140 $462.86 405989 11-Jul-19 6 AGRICULTURAL PEST CONTROL 495673 Parks: Pest control 414040 41200 $855.00 405979 11-Jul-19 999995 AGUIRRE YANEZ, JULIA 2013773.001 Deposit Refund Permit #20783 208020 74710 $200.00 405990 11-Jul-19 196 AIRGAS USA, LLC 9090213503 Pool First Aid Supplies 203020 47500 $80.07 405991 11-Jul-19 577 ALLIANT INSURANCE SERVICES, INC.PCPA Q2-2019 PCPA Special Event Insurance Q2-2019 F1000 86320 $169.00 CSD Q2-2019 Spec Event Insurance - 2nd Qtr 2019 - CSD F1000 86320 $9,238.00 Total for Check 405991:$9,407.00 405992 11-Jul-19 683 ALLSTAR FRESH WATER SYSTEMS, INC.305832 City Manager - drinking water 415010 41200 $95.36 405993 11-Jul-19 458 AMERICAN INNOTEK INC 615985 Warehouse Stock: Urine Disposal Bag F1000 81350 $1,472.70 405994 11-Jul-19 418 ANTHEM BLUE CROSS 000601442C Vision Insurance Premiums: July 2019 F1000 87371 $2,741.62 000601442C Vision Insurance Premiums: July 2019 F1000 87372 $62.30 Total for Check 405994:$2,803.92 405995 11-Jul-19 21 ARAMARK REFRESHMENT SERVICES 1599660 Coffee for Ops Center 401060 47600 $173.60 405996 11-Jul-19 1142 ARIMAW PRODUCTIONS 6800.100.19 Instructor Payment Summer Camps 2019 208020 41300 $2,277.00 405997 11-Jul-19 1285 ARTVENTURE LLC 6501.100-03.19 Instructor Payment Summer Camps 2019 208020 41300 $5,103.00 405999 11-Jul-19 835 AT&T 13228893 BAN 9391031631 05/24/19 - 06/23/19 421040 22000 $9.49 13228893 BAN 9391031631 05/24/19 - 06/23/19 421240 22000 $9.48 Total for Check 405999:$18.97 406000 11-Jul-19 835 AT&T 13228715 BAN 9391026538 05/24/19 - 06/23/19 414040 22000 $20.63 406001 11-Jul-19 835 AT&T 1322873 BAN 9391026570 05/24/19 - 06/23/19 414040 22000 $20.63 The City of Poway Director of Finance Submits the Following Register of Demands for the period 7/8/2019 - 7/12/2019 and Recommends its Ratification/Approval: Run Date:30-Jul-19 3 of 24ATTACHMENT AAugust 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406002 11-Jul-19 835 AT&T 13228714 BAN 9391026534 05/24/19 - 06/23/19 414040 22000 $20.63 406003 11-Jul-19 835 AT&T 13228728 BAN 9391026568 05/24/19 - 06/23/19 426040 22000 $20.63 13228728 BAN 9391026568 05/24/19 - 06/23/19 414040 22000 $20.63 Total for Check 406003:$41.26 406004 11-Jul-19 835 AT&T 13228724 BAN 9391026563 05/24/19-06/23/19, Fire Alarm 402060 33010 $77.56 406005 11-Jul-19 835 AT&T 13209922 BAN 9391050366 05/20/19 - 06/19/19 430050 23010 $1,048.97 406087 11-Jul-19 1169 BARBOSA, ANDREW HOMER MARCH 2004.100-403.19 Instructor Payment Spring & Summer Camps 2019 208020 41300 $3,483.00 406006 11-Jul-19 1166 BENEDETTI, FRED SummerConcertEnt7/14 Summer Concert Entertainment 202020 41200 $600.00 405972 11-Jul-19 999998 BERND, MICHAEL 06/19 - Bernd FY19 Boot Allowance: Bernd 415010 49280 $169.00 406007 11-Jul-19 836 BEST BEST & KRIEGER LLP 853115 Advice Prop 218 80001004 P1000 $25.64 406008 11-Jul-19 264 BJ'S RENTALS INC.952934-5 Propane 411040 43201 $32.43 406009 11-Jul-19 1329 BOOT BARN INV00001816 FY19 Boot Allowance: Fried 403570 49280 $200.00 INV00001814 FY19 Boot Allowance: Mohamad 403570 49280 $200.00 INV00001818 FY19 Boot allowance: Carrillo 413010 49280 $200.00 Total for Check 406009:$600.00 406010 11-Jul-19 408 BOOT WORLD INC 16311 FY19 Boot allowance: Garcia 411040 49280 $66.70 406071 11-Jul-19 1134 BOWEN, TIM 6600.104-05.19 Instructor Payment Summer Camps 2019 208020 41300 $2,340.00 406011 11-Jul-19 297 CALIFORNIA JOINT POWERS INSURANCE AUTHORITY PROP01870 FY 20 Insurance Premiums 122010 51080 $226,989.00 ENVIR00914 Pollution Liability Insurance Program: 2019- 2020 122010 51080 $9,039.00 PRIM01698 FY 19-20 Annual Liab & WC Contribution 122010 51080 $517,927.00 PRIM01698 FY 19-20 Annual Liab & WC Contribution F1000 82500 $637,474.00 Total for Check 406011:$1,391,429.00 406012 11-Jul-19 48 CALIFORNIA TEAMSTERS LOCAL 911 DUES JULY 2019 Teamster's dues for July 2019 F1000 86110 $1,979.00 406013 11-Jul-19 532 CANNON PACIFIC SERVICES, INC 150142 Street Sweeping 411040 43320 $19,568.70 150086 Street Sweeping 411040 43320 $105.84 Total for Check 406013:$19,674.54 405983 11-Jul-19 999999 CARL WARREN & COMPANY 1877860 Subrogation Recovery Fee 122010 57600 $427.47 406015 11-Jul-19 2000 CHILDREN'S FILM ACADEMY, LLC 5806.100.19 Instructor Payment Summer Camps 2019 208020 41300 $792.00 406016 11-Jul-19 558 CHRISTOPHIADES, ARTHUR 6000.100-01.19 Instructor Payment Summer Camps 2019 208020 41300 $2,070.00 406017 11-Jul-19 1508 CIGNA HEALTHCARE OF CALIFORNIA 2493089 Health Insurance Premiums: July 2019 F1000 87320 $210,025.99 2 of 12Page: Register of Demands: Warrants from 7/8/2019 - 7/12/2019 4 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406017 11-Jul-19 1508 CIGNA HEALTHCARE OF CALIFORNIA 2493089 Health Insurance Premiums: July 2019 F1000 87311 $9,128.83 Total for Check 406017:$219,154.82 406018 11-Jul-19 1479 CIRO'S LANDSCAPING INC.12432 Fleet: irrigation repair 414040 47700 $583.53 12436 Vehicle Maintenance: irrigation repair 414040 47700 $562.14 12434 Public Works: irrigation repairs 414040 47700 $24.39 12433 Library: irrigation repair 206020 41600 $44.03 Total for Check 406018:$1,214.09 406019 11-Jul-19 72 CITY OF SAN DIEGO TREASURER 1000262244 San Dieguito WQIP FY18-19 Cost Share 308040 41200 $22,600.00 1000262235 Los Penasquitos WQIP FY18-19 Cost Share 308040 41200 $118,325.00 Total for Check 406019:$140,925.00 406059 11-Jul-19 1104 COLBY, CATHERINE 5803.100.19 Instructor Payment Summer Camps 2019 208020 41300 $4,417.80 406020 11-Jul-19 1094 COMMERCIAL AQUATIC SERVICES I19-3074 Pool Chlorine 203020 45200 $401.12 406021 11-Jul-19 286 COSTCO WHOLESALE 7755176806 Pool Event Staff Provisions 29017162 47600 $133.94 7751327231 Pool Event Snacks 29017162 47600 $242.35 Total for Check 406021:$376.29 406022 11-Jul-19 85 COUNTY OF SAN DIEGO AIR POLLUTION CONTROL DISTRICT 09086-1995-RI-2019 #662 - City Hall District Fees 413010 57300 $460.00 406023 11-Jul-19 86 COUNTY OF SAN DIEGO AUDITOR AND CONTROLLER LC19-72 LAFCO FY19-20 300030 57300 $21,585.06 406024 11-Jul-19 94 COX COMMUNICATIONS 62872701 7/19 Cable TV / Internet Group Bill: Jul 2019 114010 22000 $517.46 406025 11-Jul-19 94 COX COMMUNICATIONS 41212502-7/19 City Hall Internet Connection: Jul 2019 114010 22000 $1,298.50 406026 11-Jul-19 43 D & D SERVICES INC.85262 Dead Animal Removal - June 2019 301030 41200 $2,120.00 406027 11-Jul-19 1176 DANCE & COMPANY 1317 Final Event Report F1000 86350 $33,426.00 1317 Final Event Report 204020 74710 $750.00 1317 Final Event Report 204020 76320 ($5,910.00) 1317 Final Event Report 204020 76230 ($3,015.00) 1317 Final Event Report 204020 74710 ($6,000.00) Total for Check 406027:$19,251.00 406028 11-Jul-19 1454 DE LEON DYNAMICS LLC 5901.100.19 Instructor Payment Summer Camps 2019 208020 41300 $2,880.00 406029 11-Jul-19 1526 DELTA DENTAL INSURANCE COMPANY BE003470943 Insurance Premiums: July 2019 F1000 87361 $1,039.52 BE003470943 Insurance Premiums: July 2019 F1000 87362 $41.32 Total for Check 406029:$1,080.84 406030 11-Jul-19 1525 DELTA DENTAL OF CALIFORNIA BE003469384 Insurance Premiums: July 2019 F1000 87361 $17,237.24 3 of 12Page: Register of Demands: Warrants from 7/8/2019 - 7/12/2019 5 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406030 11-Jul-19 1525 DELTA DENTAL OF CALIFORNIA BE003469384 Insurance Premiums: July 2019 F1000 87362 $143.96 Total for Check 406030:$17,381.20 905198 08-Jul-19 942 DEPT. OF CHILD SUPPORT SERVICES CLD WH PE2019-14 Payroll Garnishment F1000 86150 $2,079.67 406031 11-Jul-19 455 DIAMOND ENVIRONMENTAL SERVICES 0002072336 4th of July Portable Services 202020 49360 $301.99 406032 11-Jul-19 1932 DIVERSIFIED WATERSCAPES INC EWO 4885 Lake Copper Sulfate Pentahydrate Application 402060 41200 $2,200.00 406033 11-Jul-19 505 DLT SOLUTIONS 4752644A AutoCad Annual Subscription FY19-20 304030 41200 $2,289.46 406034 11-Jul-19 1079 EAST COUNTY SAN DIEGO SOCCER SHOTS LLC 2010.400-404.19 Instructor Payment Spring & Summer Camps 2019 208020 41300 $4,482.00 905197 08-Jul-19 97 EMPLOYMENT DEVELOPMENT DEPARTMENT CAL WH PE2019-14 CAL W/H EFT PE2019-14 F1000 86170 $35,147.33 406035 11-Jul-19 2058 EMPLOYMENT DEVELOPMENT DEPARTMENT PPE 6/30/19 Payroll Garnishment F1000 86150 $447.70 406036 11-Jul-19 465 EVOQUA WATER TECHNOLOGIES LLC 904048682 Crosthwaite Yard - Bioxide 403070 45200 $5,334.93 406037 11-Jul-19 350 EWING IRRIGATION 7700060 Irrigation parts 414040 47700 $1,492.17 406038 11-Jul-19 116 FERGUSON WATERWORKS 7599904 Community Park: urinal 415010 47600 $251.31 405978 11-Jul-19 999995 FERRARO, ELLEN 2013766.001 Deposit Refund Permit 21237 202020 74710 $300.00 2013763.001 Refund Parking-Permit 21237 202020 72360 $85.00 Total for Check 405978:$385.00 406039 11-Jul-19 979 FIRE SERVICE CORP 19M 793370 Fire Suppression Equipment Service 415010 41200 $242.54 19M 793370-2 Fire Protection - Fleet 415010 41200 $235.95 Total for Check 406039:$478.49 905199 10-Jul-19 1740 GE ENERGY FINANCIAL 129988-2019-06 Electricity Supplied 06/01-06/30/19 204020 21010 $12,162.96 406040 11-Jul-19 816 GOLDFARB & LIPMAN LLP 131688 Housing Legal Services Poinsettia - May 2019 309030 17011 $1,026.00 131689 Housing Legal Services SHOP - May 2019 309030 17011 $741.00 Total for Check 406040:$1,767.00 406042 11-Jul-19 751 GOVERNMENTJOBS.COM, INC.INV28913 Insight License & Govtjobs.com Subscription: FY20 121010 49340 $6,478.50 406043 11-Jul-19 1401 GWYNN BASEBALL LLC 6007.100-02.19 Instructor Payment Summer Camps 2019 208020 41300 $3,780.00 406044 11-Jul-19 415 HAL SNYDER, SIGNWRITER 62819 OPP Sign Maintenance 205020 45300 $576.46 406045 11-Jul-19 483 HANSON AGGREGATES PACIFIC SOUTHWEST, INC 2019384 Sand 412040 47600 $1,166.54 2019386 Asphalt Program 411040 43201 $5,234.53 2019844 Asphalt Program 411040 43201 $3,984.18 2019385 Asphalt Program 411040 43201 $139.27 2020406 Asphalt Program 411040 43201 $4,978.25 4 of 12Page: Register of Demands: Warrants from 7/8/2019 - 7/12/2019 6 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406045 11-Jul-19 483 HANSON AGGREGATES PACIFIC SOUTHWEST, INC 2021381 Asphalt Program 411040 43201 $4,788.05 Total for Check 406045:$20,290.82 406046 11-Jul-19 1054 HARPER, RICHARD D.6011.100-401.19 Instructor Payment Spring & Summer Camps 2019 208020 41300 $2,745.00 406047 11-Jul-19 142 HEAVILAND ENTERPRISES INC 26431 Landscape Services 414040 41600 $1,506.72 26611 Landscape Services 414040 41600 $7,613.95 26432 Kumeyaay maintenance June 2019 414040 41600 $260.00 26430-A Landscape Maintenance 421040 41600 $2,273.19 26430-B Landscape Maintenance 423040 41600 $4,674.39 26430-C Landscape Maintenance 425040 41600 $608.60 26430-D Landscape Maintenance 426040 41600 $30,534.50 26610 Community at Gregg: irrigation repair 426040 47700 $184.28 26608 Scripps at Kirkham: irrigation repair 426040 47700 $431.37 26607 Scripps: plant install 426040 47700 $2,520.00 26605 Poway Road: plant install 414040 47700 $1,358.80 26603 15330 Garden Road and Sycamore: plant install 424140 47700 $1,519.85 26606 Sycamore Creek: plant install 424140 47700 $759.93 26609 Hillside Village: plant install 425140 47700 $338.95 26604 Hillside Village: plant install 425140 47700 $1,630.56 Total for Check 406047:$56,215.09 406048 11-Jul-19 152 HOME DEPOT COMMERCIAL ACCOUNT 7211448 Gap Vac wand repair parts 412040 47600 $7.00 8211435 Wanesta curb outlet patch 412040 47600 $7.22 5224271 Locks 414040 47600 $88.21 5211458 Radio Upgrade, Pruning Blades, R-5 (FY19)402060 47600 $38.13 3224231 Work Order 216233 Repair Supply 415010 47600 $21.53 4211407 Work Order 224470 repair supplies 415010 47600 $13.33 5224217 Work Order 224074 415010 47600 $11.38 3224230 Work Order 224075 repair supplies 415010 47600 $150.08 7211278 Radio Upgrade Parts, R-5 402060 47600 $22.90 8224254 Lumber 402560 47600 $10.88 7224301 Security Camera hardware 414040 47600 $34.33 4224274 Lake 4th of July Supplies 202020 47600 $160.43 5 of 12Page: Register of Demands: Warrants from 7/8/2019 - 7/12/2019 7 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406048 11-Jul-19 152 HOME DEPOT COMMERCIAL ACCOUNT 1223305 Return of Locks 201020 47600 ($43.08) Total for Check 406048:$522.34 406049 11-Jul-19 1955 HRANAC, ROCHELLE AMY 1607.400.19 Instructor Payment Spring 2019 208020 41300 $102.00 406050 11-Jul-19 1004 INCREDIFLIX INC.5804.100-02.19 Instructor Payment Summer Camps 2019 208020 41300 $1,995.00 406051 11-Jul-19 132 INTERSTATE BATTERIES OF SAN DIEGO INC.220000169 Lake Boat Battery 202020 47600 $101.15 406052 11-Jul-19 1039 J.H. BAXTER & CO.1026318 Street light poles 415010 41200 $17,579.13 406053 11-Jul-19 750 JCI JONES CHEMICALS, INC.792567 Chlorine for WTP 402060 45200 $2,550.00 792450 Sodium Hydroxide for WTP 402060 45200 $9,307.82 Total for Check 406053:$11,857.82 406054 11-Jul-19 129 JRC PRINTING LLC 39268 Printing Blue Sky Brochure 207020 49220 $62.50 406055 11-Jul-19 757 KOI CITY 019-307 Weekly Maintenance 414040 41200 $300.00 405970 11-Jul-19 999993 LARSCOR, INC MDRA18-007 MDRA18-007 13343 Arraya Vista Rd Securities Refund 390030 59800 $2,000.00 405973 11-Jul-19 999998 MARGIS, ALLIE 06/19 - Margis Lake Poway Day Camp Supplies 202020 47600 $86.20 405974 11-Jul-19 999998 MARTINEZ, IVAN FY19 PC - Martinez PC Loan Microsoft Surface Pro F1000 81050 $883.10 406056 11-Jul-19 758 MAUREEN KANE & ASSOCIATES, INC.TTC-JP-09/10-13 TTC Series 200 09/10-09/13 J Pernicano 101010 14010 $1,550.00 406057 11-Jul-19 2055 MBO INC 204712 Mickey Cafagna Community Center Project 80004200 P0000 $7,804.35 406058 11-Jul-19 849 MCKEON HARDWOOD FLOORS, INC.19057 Templar's Hall floor refinish 415010 41200 $4,459.00 406108 11-Jul-19 2037 MILLER, DON 6402.100-02.19 Instructor Payment Summer Camps 2019 208020 41300 $3,600.00 406060 11-Jul-19 900 MISSION RESOURCE CONSERVATION DISTRICT 402 WaterSmart Field Svcs: Jun 2019 80005106 P5100 $32.00 406061 11-Jul-19 1954 MORAN, LAURIE LYNN 1606.401.19 Instructor Payment Spring 2019 208020 41300 $306.00 406062 11-Jul-19 69 MS DEBBORA'S SCHOOL OF DANCE LLC 1313 Final event report 6/19/19 F1000 86350 $10,468.00 1313 Final event report 6/19/19 204020 74710 $900.00 1313 Final event report 6/19/19 204020 76320 ($2,755.00) 1313 Final event report 6/19/19 204020 76230 ($2,004.75) 1313 Final event report 6/19/19 204020 74710 ($5,040.00) Total for Check 406062:$1,568.25 405980 11-Jul-19 999995 MUDD, ERIN 2013769.001 Deposit Refund Permit 22070 205020 74710 $200.00 406063 11-Jul-19 175 NAPA AUTO PARTS/POWAY 385893 Grease 412040 47600 $40.66 384460 Fleet Stock: Cooler 413010 45600 $861.99 383326 Fleet Stock: Cooler 413010 45600 ($1,723.98) 382310 Fleet Stock: Cooler 413010 45600 $1,723.98 Total for Check 406063:$902.65 6 of 12Page: Register of Demands: Warrants from 7/8/2019 - 7/12/2019 8 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406064 11-Jul-19 565 NEAL ELECTRIC, INC 71910 Pool: exhaust fans 415010 41200 $628.18 71964 Fire Station #1 water heater install 415010 41200 $630.74 Total for Check 406064:$1,258.92 405971 11-Jul-19 999993 NEXIUS SOLUTIONS, INC RW18-0361 Security Release for ROW Permit #18-0361 390030 59800 $5,000.00 406075 11-Jul-19 1565 NIGHTINGALE INVESTMENTS, LLC 2003.100-02.18 Instructor Payment Summer 2018 208020 41300 $142.80 406065 11-Jul-19 84 OFFICE DEPOT BUSINESS SERVICES DIVISION 334625798-001 Office Supplies 400060 47100 $58.01 334625798-001 Office Supplies 414040 47100 $49.35 334625798-001 Office Supplies 415010 47100 $50.49 334625798-001 Office Supplies 413010 47100 $64.15 334625798-001 Office Supplies 410060 47100 $105.85 335454956-001 Office Supplies 402560 47100 $12.80 335454956-001 Office Supplies 401060 47100 $21.54 335456454-001 Office Supplies 402560 47100 $20.46 335469573-001 Office Supplies - 2nd Floor 300030 47100 $43.09 334261930-001 Pool Office Supplies 203020 47100 $175.99 334261930-001 Pool Office Supplies 203020 47600 $14.46 337394441-001 Office Supplies 301030 47100 $159.20 335718259-001 Safety Services date stamp/Accounting stamp 500050 47100 $132.50 Total for Check 406065:$907.89 405998 11-Jul-19 888880 ONE-TIME ASSESSMENT REFUND 2771301800-2 Refund remaining Old Coach assessment F3360 86010 $750.58 405975 11-Jul-19 999998 O'REILLY, COREY FY19 PC - O'Reilly PC loan for 13.3" MacBook Air F1000 81050 $1,491.94 406066 11-Jul-19 17 OTIS ELEVATOR COMPANY SD18466001 Auditorium elevator maintenance 415010 43060 $736.84 406067 11-Jul-19 194 PARKHOUSE TIRE INC 3010298147 Unit 27 -Tires 413010 47900 $409.86 405976 11-Jul-19 999998 PARKS, JESSICA 07/19 - Parks Water Loss Auditor Class Per Diem 401060 14010 $170.89 405969 11-Jul-19 999996 PATEL, KIRAN 2013777.001 Camp Refund 5700.103, 5702.100 208020 76250 $289.00 406068 11-Jul-19 2065 PATRIOT ENVIRONMENTAL SERVICES, INC 04-19-00322 OPP Hazardous Waste Removal 205020 29100 $2,810.00 406069 11-Jul-19 220 PETTY CASH GENERAL 7-9-19 (CMO)Reimburse General Petty Cash 7-9-19 100010 14010 $12.00 406070 11-Jul-19 762 PINPOINT PEST CONTROL CO. INC.431531 Bee remediation 426040 41200 $150.00 406072 11-Jul-19 25 POWAY CENTER FOR THE PERFORMING ARTS FOUNDATION 06302019 Poway OnStage ticket sales transfer F1000 86330 $146.00 406073 11-Jul-19 265 POWAY FIREFIGHTERS ASSOCIATION DUES PPE 6/30/19 Fire Association dues for PPE 6/30/19 F1000 86100 $2,219.50 406074 11-Jul-19 559 POWAY GYMNASTICS 2013.200-401.19 Instructor Payment Fall & Winter18, & Spring 2019 208020 41300 $4,785.60 406076 11-Jul-19 274 POWAY SENIOR CENTER 07/19 Monthly Rent - July 2019 Payment 80007712 P7710 $10,000.00 7 of 12Page: Register of Demands: Warrants from 7/8/2019 - 7/12/2019 9 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406077 11-Jul-19 274 POWAY SENIOR CENTER 06/19 Monthly Rent - June 2019 Payment 80007712 P7710 $10,000.00 406078 11-Jul-19 524 PROGRESSIVE TECHNOLOGY SECURITY SYSTEMS INC 44774 114010 43080 $135.00 44968 City Hall: card readers 114010 43080 $601.25 Total for Check 406078:$736.25 406079 11-Jul-19 1058 R & B PINTO PROPERTIES LLC LKCONC06-24-06-30 Wk Lk Conc (06/24-06/30)-CC 06/19 F1000 86360 $5,220.68 LKCONC06-24-06-30 Wk Lk Conc (06/24-06/30)-CC 06/19 202020 51130 ($536.15) Total for Check 406079:$4,684.53 406041 11-Jul-19 719 RANDOLPH-MOORE, LYNNE 2300.400-07.19 Instructor Payment Spring 2019 208020 41300 $3,135.00 405981 11-Jul-19 999995 RASHID, SURRAYA 2013774.001 Deposit Refund Permit #21923 208020 74710 $200.00 406080 11-Jul-19 200 RAYNE WATER CONDITIONING 8303-6/27-7/24/19 Pool Water Conditioning 203020 41200 $152.82 406081 11-Jul-19 1896 RELY ENVIRONMENTAL 220396 Training and Consulting 413010 41200 $1,354.00 405982 11-Jul-19 999995 ROSILES, JUAN 2013775.001 Deposit Refund Permit #21551 208020 74710 $200.00 406014 11-Jul-19 1538 RTANAG, LLC 5903.100.19 Instructor Payment Summer Camps 2019 208020 41300 $945.00 406082 11-Jul-19 230 RUTAN AND TUCKER 841194 012782-0005 Professional Services May 2019 102010 17010 $12,016.27 841195 012782-0011 Professional Services May 2019 102010 17010 $1,642.50 841196 012782-0021 Professional Services May 2019 80001001 P1000 $5,288.30 841197 012782-0023 Professional Services May 2019 80001001 P1000 $741.00 841199 012782-0028 Professional Services May 2019 102010 17020 $943.90 841200 012782-0029 Professional Services May 2019 102010 17010 $900.00 Total for Check 406082:$21,531.97 406083 11-Jul-19 845 SAGE VIEW INC.2968 Grove Maintenance 414040 41600 $8,177.85 406085 11-Jul-19 221 SAN DIEGO GAS & ELECTRIC 82465424855-06/19 14795 1/2 Silverset Street 05/14/19 - 06/13/19 400060 21010 $267.21 48745089461-06/19 13100 Poway Road 05/14/19 - 06/13/19 414040 21010 $10.00 64025166945-06/19 13544 Aubrey Street 05/14/19 - 06/13/19 414040 21010 $976.61 71205215723-06/19 13221 Midland Rd. A 05/14/19 - 06/13/19 414040 21010 $43.65 82475997643-06/19 13306 1/2 Midland Road 05/14/19 - 06/13/19 414040 21010 $31.45 83800796106-06/19 14155 1/2 Pomerado Road 05/14/19 - 06/13/19 414040 21010 $11.37 89922224091-06/19 14038 Midland Road A 05/14/19 - 06/13/19 414040 21010 $92.27 93746846063-06/19 13743 1/2 Carriage Road 05/14/19 - 06/13/19 414040 21010 $165.65 99522976016-06/19 14401 Pomerado Road 05/14/19 - 06/13/19 414040 21010 $155.09 75223801844-06/19 14445 Lake Poway Rd A PS-1 05/22/19-06/23/19 402060 21056 $302.67 Total for Check 406085:$2,055.97 406084 11-Jul-19 218 SAN DIEGO GAS & ELECTRIC/SUNDRY 04944440039-06/19 Group Bill Cycle 14 Special Districts 421040 21010 $68.14 8 of 12Page: Register of Demands: Warrants from 7/8/2019 - 7/12/2019 10 of 24Vehicle lock up gate repair August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406084 11-Jul-19 218 SAN DIEGO GAS & ELECTRIC/SUNDRY 04944440039-06/19 Group Bill Cycle 14 Special Districts 423040 21010 $42.88 04944440039-06/19 Group Bill Cycle 14 Special Districts 424040 21010 $23.34 04944440039-06/19 Group Bill Cycle 14 Special Districts 425040 21010 $33.13 04944440039-06/19 Group Bill Cycle 14 Special Districts 426040 21010 $178.76 04944440039-06/19 Group Bill Cycle 14 Special Districts 424140 21010 $22.42 04944440039-06/19 Group Bill Cycle 14 Special Districts 425140 21010 $22.74 04944440039-06/19 Group Bill Cycle 14 Special Districts 421240 22000 $11.17 04944440039-06/19 Group Bill Cycle 14 Special Districts 430050 21020 $1,092.89 31507776772-06/19 Group Sundry Bill: Jun 2019 205020 21010 $313.46 31507776772-06/19 Group Sundry Bill: Jun 2019 414040 21010 $22.04 31507776772-06/19 Group Sundry Bill: Jun 2019 430050 21020 $1,772.71 31507776772-06/19 Group Sundry Bill: Jun 2019 430050 21030 $28,003.06 Total for Check 406084:$31,606.74 406086 11-Jul-19 829 SC COMMERCIAL, LLC 0687641-IN Fleet fuel 7/2/19 Unleaded 3463 Gal Diesel 497 Gal 413010 31020 $12,829.10 0684739-IN Fleet fuel 06/24/19 Unleaded 1,005.20 Gal 413010 31020 $3,066.47 0687286-IN Fire station 3 Fuel 7/3/19 Diesel 412 Gal 413010 31020 $1,558.12 Total for Check 406086:$17,453.69 406088 11-Jul-19 1128 SEATADVISOR INC.518457 Per ticket fee - June 2019 204020 51130 $1,589.50 406089 11-Jul-19 282 SHARP REES-STEALY MEDICAL CENTER 333693924 Class A exam 414040 49160 $110.00 333634045 Quant TB & Spec Coll & Prep 121010 49160 $48.00 333685488 Quant TB & Spec Coll & Prep 121010 49160 $48.00 333634043 Symptom Questionnaire & Phys. Review & Chest Xray 121010 49160 $80.00 Total for Check 406089:$286.00 406090 11-Jul-19 954 SIEMENS INDUSTRY INC 5620025185 Traffic Signal System Maintenance 430050 43260 $472.58 5620023539 Traffic Signal System Maintenance 430050 43260 $6,660.10 5610167264 Traffic Signal System Maintenance 430050 43260 $3,816.96 5620020313 Traffic Signal System Maintenance 430050 43260 $4,501.99 5610165689 Street Light Maintenance May 2019 430050 43270 $3,557.01 5620011114 Street Light Response May 2019 430050 43270 $11,337.10 5620022037 Parking Lot Call Outs May 2019 415010 41200 $1,227.52 5620020054 Lake Poway Park replace parking lot pole 415010 41200 $529.44 5610162352 Traffic Signal System Maintenance 430050 43260 $19,300.00 9 of 12Page: Register of Demands: Warrants from 7/8/2019 - 7/12/2019 11 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406090 11-Jul-19 954 SIEMENS INDUSTRY INC 5610173917 Twin Peaks at Espola 430050 61380 $9,675.00 5620017733 Traffic Signal System Maintenance 430050 43260 $3,557.20 5620018014 Traffic Signal System Maintenance 430050 43260 $3,800.00 Total for Check 406090:$68,434.90 406091 11-Jul-19 1675 SO CAL DANCE 1314 Final event report 6/26/19 F1000 86350 $9,491.00 1314 Final event report 6/26/19 204020 74710 $600.00 1314 Final event report 6/26/19 204020 76320 ($2,670.00) 1314 Final event report 6/26/19 204020 76230 ($816.25) 1314 Final event report 6/26/19 204020 74710 ($1,560.00) Total for Check 406091:$5,044.75 406092 11-Jul-19 457 SRM CONTRACTING & PAVING 2190259-PP1 Street Overlay Project 411040 43202 $403,247.34 406093 11-Jul-19 528 STATEWIDE SAFETY & SIGNS, INC 01005131 Safety cones 411040 47500 $1,616.25 01005160 Lake Signs 202020 45300 $153.55 Total for Check 406093:$1,769.80 406094 11-Jul-19 1159 SUPERIOR GATE SERVICES 10852 City Hall and Fire Training Tower gate repairs 415010 43040 $181.00 10826 Crosthwaite Materials Handling Yard - Gate Repair 415010 43040 $258.50 Total for Check 406094:$439.50 406095 11-Jul-19 312 SUPERIOR READY MIX 54181 Asphalt Tack 411040 43201 $422.60 405984 11-Jul-19 999999 TAM, MELLISA Reimb 07-19 Reimbursement for Water Lateral Break 80004200 P0000 $1,450.43 406096 11-Jul-19 1453 TEAM TOUCHE FENCING LLC 6006.100.19 Instructor Payment Summer Camps 2019 208020 41300 $1,110.00 406097 11-Jul-19 1129 TERI BLACK & COMPANY LLC 19-0624-107 Finance Director Recruitment Final Billing 121010 49340 $7,597.42 406098 11-Jul-19 1696 TRANSUNION RISK AND ALTERNATIVE DATA SOLUTIONS INC 3081831-201906-1 Sheriff Data Services 504050 41200 $200.30 905196 08-Jul-19 941 U.S. DEPT. OF THE TREASURY FED WH PE2019-14 FED W/H EFT PE2019-14 F1000 86180 $26,009.30 FED WH PE2019-14 FED W/H EFT PE2019-14 F1000 86160 $99,791.79 Total for Check 905196:$125,801.09 406099 11-Jul-19 1580 UNIFIRST CORPORATION 361 007327 Senior Center: mats 415010 41200 $14.77 361 0073895 Lake Poway dock mat 415010 41200 $9.89 361 0073894 Twin Peaks Gym: mats and mops 415010 41200 $11.37 361 0073893 Public Works: mats 415010 41200 $6.45 361 0073888 Facilities: uniforms 415010 49280 $8.83 361 0073884 Streets uniforms 411040 49280 $55.48 361 0073883 Stormwater uniforms 412040 49280 $21.78 10 of 12Page: Register of Demands: Warrants from 7/8/2019 - 7/12/2019 12 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406099 11-Jul-19 1580 UNIFIRST CORPORATION 361 0074542 Meadowbrook Gym: mats and mops 415010 41200 $26.31 361 0074541 City Hall: mats 415010 41200 $8.41 361 0074700 Uniforms Weekly Rental Fee 405060 49280 $5.44 361 0074705 Uniforms Weekly Rental Fee 401060 49280 $53.48 361 0074701 Uniforms Weekly Rental Fee 403570 49280 $31.60 361 0074703 Uniforms Weekly Rental Fee 402560 49280 $65.59 361 0074704 Uniforms and Mats Weekly Rental Fee 415010 41200 $8.54 361 0074704 Uniforms and Mats Weekly Rental Fee 402060 49280 $24.94 361 0074699 Mats & Uniforms Warehouse 415010 41200 $1.22 361 0074699 Mats & Uniforms Warehouse 410060 49280 $4.14 361 0074696 Mats & Uniforms Fleet 415010 41200 $8.81 361 0074696 Mats & Uniforms Fleet 413010 49280 $46.02 361 0073087 Mats & Uniforms Fleet 415010 41200 $8.81 361 0073087 Mats & Uniforms Fleet 413010 49280 $46.02 361 0074709 Lake Poway dock: mats 415010 41200 $9.89 361 0074708 Twin Peaks Gym: mats and mops 415010 41200 $11.37 361 0074707 Public Works: mats 415010 41200 $6.45 361 0074706 North Parks: uniforms 414040 49280 $26.88 361 0074702 Facilities: uniforms 415010 49280 $8.83 361 0074698 Streets: uniforms 411040 49280 $74.71 361 0074697 Stormwater: uniforms 412040 49280 $21.78 Total for Check 406099:$627.81 905195 08-Jul-19 36 UNION BANK OF CALIFORNIA 68389XBL8 Purchase Oracle Corp 09/15/23 Maturity F1000 82210 $1,000,000.00 68389XBL8 Purchase Oracle Corp 09/15/23 Maturity F1000 82211 $8,750.00 68389XBL8 Purchase Oracle Corp 09/15/23 Maturity F1000 82290 $7,533.33 Total for Check 905195:$1,016,283.33 905200 12-Jul-19 36 UNION BANK OF CALIFORNIA 3135G0U43 Purchase Fannie Mae 09/12/23 Maturity F1000 82130 $1,000,000.00 3135G0U43 Purchase Fannie Mae 09/12/23 Maturity F1000 82131 $39,050.00 3135G0U43 Purchase Fannie Mae 09/12/23 Maturity F1000 82290 $9,583.33 Total for Check 905200:$1,048,633.33 406100 11-Jul-19 655 UNITED SITE SERVICES 114-8368381 Blue Sky Portables-04/19-05/16/19 207020 41200 $268.71 406101 11-Jul-19 1405 URBAN CORPS OF SAN DIEGO COUNTY 18-1174 General Maintenance and Repair 415010 41200 $2,580.00 11 of 12Page: Register of Demands: Warrants from 7/8/2019 - 7/12/2019 13 of 24August 20, 2019, Item #1.2 August 20, 2019, Item #1.2Register of Demands: Warrants from 7/8/2019 -7/12/2019 Page: 12 of 12 Check Check Payee/ Number Dale Vendor# PayeeNendor Name Invoice Number Descript~ Org Object Project Check Amount ~ 406101 11-Jul-19 1405 URBAN CORPS OF SAN DIEGO COUNTY 18-1143 General Maintenance 415010 41200 S3,800.00 ~ ---0 Total for Check 406101: $6,380.00 -N 406102 11-Jul-19 1612 USAFACT, INC. 9052429 Background Investigation Refund 121010 49340 ($9.00) ~ 9062128 Background Investigation 121010 49340 S20.89 Total for Check 406102: S11.89 406103 11-Jul-19 321 VERIZON WIRELESS 9832543177 Emergency Phones: Jun 2019 114010 33010 S4.32 406104 11-Jul-19 474 VIP JANITORIAL SERVICE 5466 Pool 415010 41400 S350.00 5467 Clean Gym 415010 41400 S140.00 ---5468 Poway Auditorium special clean 415010 41400 S1,207.95 5469 library: sanitary supplies 206020 47200 S243.85 5465 Janitorial Services 206020 41400 S1,465.54 5465 Janitorial Services 415010 41400 S12,149.71 5465-1 Monthly Janitorial Service 415010 41400 S647.62 5465-1 Monthly Janitorial Service 206020 41400 S75.30 Total for Check 406104: $16,279.97 406105 11-Jul-19 2063 WATSON, PEGGY OFF J-Ent-10 Old-Fashioned Fourth Entertainer 205020 41200 S300.00 406106 11-Jul-19 280 WESTERN MOWER AND ENGINE 67396 Mixed Fuel 412040 47600 S37.60 66495 Chain Saw 412040 47900 S430.95 67675 Chainsaw fuel 412040 47600 S17.13 Total for Check 406106: S485.68 405977 11-Jul-19 999998 WILLIAMSON, HARRY FY19--Williamson FY19 Boot Allowance: Williamson 402060 49280 $200.00 406107 11-Jul-19 1629 WILLIS INSURANCE SERVICES OF CA 2370613 Consulting Fees: July-September 2019 F1000 87399 $38,250.00 406109 11-Jul-19 962 YOUTH TECH INC. 6601.100-03.19 Instructor Payment Summer Camps 2019 208020 41300 $1,452.00 Register Total: $4,999,201.10 Director of Finance Approved: +~ Date: <tt, L r1 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406117 19-Jul-19 888 211 SAN DIEGO 3105 211 San Diego FY18-19 - 4th Quarter 80002413 P2410 $2,795.44 406118 19-Jul-19 883 ADVANCED WEB OFFSET, INC.19-1514 Fall 2019 Community Services Guide Printing 200020 49220 $5,053.90 406119 19-Jul-19 6 AGRICULTURAL PEST CONTROL 496323 Pest Control 415010 41200 $570.36 406120 19-Jul-19 196 AIRGAS USA, LLC 9963352533 CO2 Tank Rental 6/19 203020 49360 $115.95 406121 19-Jul-19 196 AIRGAS USA, LLC 9090314037 Oxygen / Acetylene torch regulators 501050 43080 $265.65 9963269771 Ladder Truck Supplies/Med Oxygen 501050 47600 $40.20 9963269771 Ladder Truck Supplies/Med Oxygen 503050 47500 $1,498.80 9963269772 Med Oxygen 503050 47500 $521.60 9963269773 Tower Smoke 501050 47900 $27.40 9963301007 (3) Air Cylinder Rentals 402060 47500 $128.80 Total for Check 406121:$2,482.45 406122 19-Jul-19 10 AMERICAN BACKFLOW SPECIALTIES INC INV49890 Backflow Rebuild Kit 402560 43080 $106.79 406123 19-Jul-19 953 AMERICAN MESSAGING L1073904TG Dispatch Paging 501050 41050 $634.79 406124 19-Jul-19 1644 AMP UNITED LLC 2190152-PP7 Buehler Reservoir Rehabilitation 80005106 P5100 $43,945.72 2190178-PP6 Washwater Tank Rehabilitation 80005106 P5100 $28,152.63 Total for Check 406124:$72,098.35 406125 19-Jul-19 21 ARAMARK REFRESHMENT SERVICES 1606137 PCPA monthly cappuccino lease 204020 49360 $55.65 406126 19-Jul-19 835 AT&T 13298570 BAN 9391026546 6/10/19 - 7/9/19 414040 22000 $20.63 406127 19-Jul-19 835 AT&T 13228891 BAN 9391031630 5/24/19 - 6/23/19 423040 22000 $20.63 406128 19-Jul-19 835 AT&T 13300135 BAN 9391064044 FDN 6/10/19 - 7/9/19 204020 33010 $21.16 406129 19-Jul-19 835 AT&T 13298569 BAN 9391026545 Library Alarm 6/10/19-7/9/19 206020 33010 $58.59 406130 19-Jul-19 835 AT&T 13279260 BAN 9391063090 6/3/19-7/2/19 410060 33010 $77.56 406131 19-Jul-19 835 AT&T 13229187 BAN 9391051949 -City Hall Net- 05/24/19-06/23/19 114010 22000 $690.57 406132 19-Jul-19 835 AT&T 13228727 BAN 9391026567 -Group Bill- 5/24/19-6/23/19 114010 33010 $734.28 406133 19-Jul-19 30 AWWA CALIFORNIA-NEVADA FY20 - Reynolds AWWA Cross Connection Renewal - Reynolds 402560 49240 $80.00 406112 19-Jul-19 999998 BARCA, MARC 6/19 - Barca Propane for Family Campout 202020 47600 $47.52 406134 19-Jul-19 264 BJ'S RENTALS INC.955770-5 Propane 411040 43201 $36.58 406135 19-Jul-19 2074 BLUE BREEZE ENTERTAINMENT Summer 8/4/19 Summer Concert Entertainment 202020 41200 $2,500.00 406136 19-Jul-19 1160 BOOMERS VISTA 20190711 Amusement Park Admission 202020 47600 $1,139.60 406137 19-Jul-19 1498 BRAINSHINE 4285 Graphic Art Fall 2019 Community Services Guide 200020 17999 $3,700.00 The City of Poway Director of Finance Submits the Following Register of Demands for the period 7/15/2019 - 7/19/2019 and Recommends its Ratification/Approval: Run Date:30-Jul-19 15 of 24ATTACHMENT BAugust 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406138 19-Jul-19 1462 BROWN & BIGELOW 329236 Staff Uniforms Lk Pwy Day Camp 202020 49280 $257.03 406139 19-Jul-19 893 CALIFORNIA BUILDING STANDARDS COMMISSION Apr to June 2019 Apr to June 2019 BASASRF/CALSB 303030 77340 $1,125.90 406140 19-Jul-19 55 CALOLYMPIC SAFETY 379400-1 Unit 5250 and 5295 - Reflective Vests F1000 81350 $622.44 406115 19-Jul-19 999999 CARL WARREN & COMPANY 1877859 Subrogation Recovery Fee 122010 57600 $24.00 406141 19-Jul-19 1852 CED - SAN DIEGO 7148-559107 Bulbs 415010 47600 $703.07 406142 19-Jul-19 679 CENTRE FOR ORGANIZATION EFFECTIVENESS, THE TCFOE2794 CSD Staff Training 200020 14010 $1,450.00 406143 19-Jul-19 68 CHICAGO TITLE COMPANY 73719005401-1 Title Report for APN 321-020-32-00 80004200 P0000 $400.00 406151 19-Jul-19 2072 CHITWOOD AND HUTTON, LLC Vol Pic Ent 8/19 Volunteer Picnic Entertainment 8/22/19 200020 49040 $400.00 406144 19-Jul-19 1479 CIRO'S LANDSCAPING INC.12426 Landscape Maintenance 204020 41600 $298.32 12426 Landscape Maintenance 206020 41600 $447.52 12426 Landscape Maintenance 402060 41600 $343.89 12426 Landscape Maintenance 414040 41600 $1,566.27 12426 Landscape Maintenance 501050 41600 $1,366.68 12426 Landscape Maintenance 504050 41600 $298.32 12435 Fire Station #3: irrigation repairs 501050 41600 $617.26 12431 Fire Station #2: irrigation repair 501050 41600 $53.80 Total for Check 406144:$4,992.06 406145 19-Jul-19 73 CITY TREASURER 1000263943 Pump Station 77A Generators, SD CIP Project 403070 28020 $30,390.00 406146 19-Jul-19 373 COAST RECREATION, INC.12939 Memorial Benches for Lake Poway 202020 48260 $3,768.09 406147 19-Jul-19 1094 COMMERCIAL AQUATIC SERVICES I19-3272 Pool Chlorine 203020 45200 $1,173.64 I19-3145 Pool Chlorine 203020 45200 $683.87 Total for Check 406147:$1,857.51 406148 19-Jul-19 286 COSTCO WHOLESALE 77512199617 Old-Fashioned Fourth Event Supplies 205020 47600 $181.36 406149 19-Jul-19 85 COUNTY OF SAN DIEGO AIR POLLUTION CONTROL DISTRICT 09211-1995-RI-2019 Permit, APCD, 7 Portables + Unit 663, 9/19-9/20 402060 57300 $2,486.00 406150 19-Jul-19 488 COUNTY OF SAN DIEGO REGIONAL COMMUNICATIONS SYSTEM 19CTOFPON12 800 MHz Network Radios & Terminals Jun 2019 114010 43180 $9,102.90 406116 19-Jul-19 999997 DELTA DESIGN 15100100-20 Closing Bal Refund: Overpay #15100100-20 F5100 81020 $790.55 406152 19-Jul-19 1780 DEPARTMENT OF CONSERVATION Apr to June 2019 Apr-Jun 2019 Strong Motion Ins & Seismic HM Fee 303030 77340 $6,422.51 Apr to June 2019 Apr-Jun 2019 Strong Motion Ins & Seismic HM Fee F1000 86990 ($321.13) Total for Check 406152:$6,101.38 406153 19-Jul-19 1067 DIVISION OF THE STATE ARCHITECT FY19 QTR4 FEES FY19 SB1186 Disability Access Fees Apr-Jun F2830 86399 $223.20 2 of 10Page: Register of Demands: Warrants from 7/15/2019 - 7/19/2019 16 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406154 19-Jul-19 949 DUNN EDWARDS PAINTS 2072160937 Painting Supplies - DM Truck 402560 47600 $29.00 2072160853 Paint & Supplies for DM Truck 402560 47600 $33.86 Total for Check 406154:$62.86 406155 19-Jul-19 742 EAST PENN MFG. CO.7993009 Unit 525 and Fleet Stock - Batteries 413010 47900 $141.35 406156 19-Jul-19 101 ESGIL CORPORATION June 2019 June 2019 Building Services 303030 17050 $93,672.82 June 2019 June 2019 Building Services 303030 17051 $11,346.54 Total for Check 406156:$105,019.36 406157 19-Jul-19 104 FIRE ETC.131397 Brass Fittings - DM Truck 402560 43080 $224.44 406158 19-Jul-19 1930 FIREFIGHTER'S BOOKSTORE 490742 Field Operations Guides 501050 47600 $217.65 406159 19-Jul-19 362 FIREWORKS & STAGE FX AMERICA 19273 July 4, 2019 Fireworks - Second Half Payment 202020 41200 $9,000.00 406160 19-Jul-19 1380 FLYERS ENERGY LLC CFS-1975518 Safety Services 6/17-6/30 413010 31020 $574.54 406110 19-Jul-19 999998 FRANK, THOMAS 6/19 - Frank, T FY19 Boot Allowance: Frank 305030 49280 $96.97 6/19 - Frank, T FY19 Boot Allowance: Frank 306030 49280 $96.98 Total for Check 406110:$193.95 406161 19-Jul-19 592 GARY F. HOYT, LANDSCAPE ARCHITECTURE INC. CP-2332 Landscape Plan Check & Inspection March 19 301030 17999 $1,280.00 CP-2336 Landscape Plan Check & Inspection April 19 301030 17999 $400.00 CP-2340 Landscape Plan Check & Inspection May 19 301030 17999 $800.00 Total for Check 406161:$2,480.00 406162 19-Jul-19 573 GOVCONNECTION, INC.56898457 Dual Band Indoor Access Point 113010 48210 $117.25 406163 19-Jul-19 120 GRAINGER INC 9221088322 Eye Wash Station Repair 403070 43080 $380.78 9222295389 Sodium Persulfate 2.5 kg 402060 47600 $802.39 9231406381 Lake Dock Supplies 202020 47600 $10.64 Total for Check 406163:$1,193.81 406164 19-Jul-19 117 HAAKER EQUIPMENT COMPANY C53429 Diamond Tap Cutter Kit 403570 61999 $2,072.25 406165 19-Jul-19 566 HACH COMPANY 11533537 (10) Lamps 402060 43080 $736.49 11533518 Lab Supplies - Chemkeys, Nitrogen 402060 47600 $847.12 Total for Check 406165:$1,583.61 406211 19-Jul-19 991 HADRONEX, INC 12954 Smart Cover Service, # V3-003-SM 403570 41200 $120.00 406166 19-Jul-19 483 HANSON AGGREGATES PACIFIC SOUTHWEST, INC 2022553 23.87 tons of Aggregate Base 402560 47600 $560.21 406167 19-Jul-19 480 HARPER & ASSOCIATES ENGINEERING INC ENG-6653 Design Services - Buehler Reservoir 80005106 P5100 $510.00 ENG-6654 Washwater Tank Upgrades - Engineering 80005106 P5100 $2,976.00 3 of 10Page: Register of Demands: Warrants from 7/15/2019 - 7/19/2019 17 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406167 19-Jul-19 480 HARPER & ASSOCIATES ENGINEERING INC ENG-6627 Buehler Reservoir - Special Inspection 80005106 P5100 $2,301.00 Total for Check 406167:$5,787.00 406168 19-Jul-19 142 HEAVILAND ENTERPRISES INC 26612 Fire Station #1: plant install 501050 41600 $4,996.68 26430-E Landscape Maintenance, June 2019 402060 41600 $1,782.55 Total for Check 406168:$6,779.23 406169 19-Jul-19 521 HILL BROTHERS CHEMICAL CO.07054647 3939.3 Gal of Aqua Ammonia 402060 45200 $3,105.25 406170 19-Jul-19 152 HOME DEPOT COMMERCIAL ACCOUNT 5224270 Staple/Nail Gun, Bucket, Discs 402560 45600 $53.71 1224279 Ladder and Grinder 402560 47500 $192.87 1224279 Ladder and Grinder 402560 45600 $128.23 9245200 Impact driver for crew truck 402560 45600 $483.80 0224283 Fuel for Blower - PS-8 Cleanup 402060 47600 $21.52 2211496 (2) Cement Bags for Unit 4 403570 47600 $19.68 4224317 Tech - containers CAT5 204020 47600 $55.18 7224303 Loading bay - shop floors 204020 43040 $375.76 7224302 Small tools 204020 45600 $119.54 4224315 Lumbers 402560 47600 $30.39 2224130 Lake Poway Day Camp Supplies 202020 47600 $29.57 7224305 OPP Box Car Shelving 29017162 61999 $1,150.46 Total for Check 406170:$2,660.71 406171 19-Jul-19 1455 ICE MANAGEMENT, LLC 2012.300-05.18 Instructor Payment Winter 2018-19 208020 41300 $972.00 406172 19-Jul-19 741 IMPERIAL CATFISH 15119 2,199 lbs Catfish Stock 202020 45120 $7,366.65 15129 1,300 lbs Catfish Stock 202020 45120 $4,355.00 Total for Check 406172:$11,721.65 406173 19-Jul-19 644 INFOSEND 155833 Mailing Statements 6-18-19 to 6-28-19 112010 33020 $1,269.36 155833 Mailing Statements 6-18-19 to 6-28-19 112010 41200 $758.58 Total for Check 406173:$2,027.94 406174 19-Jul-19 1938 INSITUFORM TECHNOLOGIES, LLC 2190153-RET 2018-2019 CMP Annual Repair 80004200 P0000 $12,988.65 406175 19-Jul-19 1945 INTEGRITY MUNICIPAL SYSTEMS, LLC 8782 Cl2 Scrubber Exhaust Sensor Calibration 402060 43080 $200.00 406176 19-Jul-19 1363 JEFF KATZ ARCHITECTURAL CORPORATION 19198 Construction Documents Design 80004200 P0000 $6,704.83 406177 19-Jul-19 133 KAISER FOUNDATION HEALTH PLAN INC 000104676-0000 07/19 Insurance Premiums: July 2019 F1000 87310 $75,368.25 000104676-0000 07/19 Insurance Premiums: July 2019 F1000 87311 $2,548.71 Total for Check 406177:$77,916.96 4 of 10Page: Register of Demands: Warrants from 7/15/2019 - 7/19/2019 18 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406178 19-Jul-19 421 KEYSER MARSTON ASSOCIATES INC 0033633 FY 19 Income & Rent Limits 309030 17999 $4,777.50 406180 19-Jul-19 356 LAYFIELD USA CORPORATION E08451 Liner Repairs 80005106 P5100 $4,500.00 406181 19-Jul-19 141 LEATHERMAN, RICHARD 2005.100-04.19A Instructor Payment Summer 2019 208020 41300 $2,688.00 406182 19-Jul-19 391 LIFE-ASSIST, INC.928239 Medical Supplies 503050 47400 $2,488.34 928232 Medical Supplies 503050 47400 $1,805.89 928320 Medical supplies 503050 47400 $84.76 928356 Medical supplies 503050 47400 $1,360.61 928319 Medical supplies 503050 47400 $84.76 Total for Check 406182:$5,824.36 406179 19-Jul-19 2062 LZBFG OF CALIFORNIA, LLC 137-73648 Replace Station 2 Recliners 501050 48230 $3,010.45 905203 19-Jul-19 616 MANUFACTURERS & TRADERS TRUST CO. BANK 457 PPE 7/14/19 ICMA 457 deferred comp deductions PPE 7/14/19 F1000 86120 $58,620.12 905204 19-Jul-19 616 MANUFACTURERS & TRADERS TRUST CO. BANK 457R PPE 7/14/19 ROTH 457 deferred comp PPE 7/14/19 F1000 86120 $2,246.90 905205 19-Jul-19 616 MANUFACTURERS & TRADERS TRUST CO. BANK 401A PPE 7/14/19 401A employer contributions for PPE 7/14/19 F1000 86130 $11,726.82 401A PPE 7/14/19 401A employer contributions for PPE 7/14/19 111010 78910 ($10,126.82) Total for Check 905205:$1,600.00 905206 19-Jul-19 616 MANUFACTURERS & TRADERS TRUST CO. BANK ROTH PPE 7/14/19 ROTH IRA employee contributions PPE 7/14/19 F1000 86220 $225.00 905207 19-Jul-19 616 MANUFACTURERS & TRADERS TRUST CO. BANK RHS PPE 7/14/19 Retirement Health Savings Plan (Safety) PPE 7/14/19 F1000 87004 $1,627.48 905208 19-Jul-19 616 MANUFACTURERS & TRADERS TRUST CO. BANK RHS MGMT PPE 7/14/19 Retirement Health Savings Plan (Mgmt) PPE 7/14/19 F1000 87004 $10,873.97 406183 19-Jul-19 1293 MASTER CONCEPTS LLC 6008.101-09.19 Instructor Payment Summer Camps 2019 208020 41300 $11,109.00 406184 19-Jul-19 1687 MUNICIPAL ALARM TRACKING 73 False Alarm Tracking 301030 41200 $1,754.80 406185 19-Jul-19 972 MUNICIPAL EMERGENCY SERVICES, INC.IN355927 Wildland Liquid Foam 501050 47600 $2,359.73 406186 19-Jul-19 175 NAPA AUTO PARTS/POWAY 385801 Credit: Core Deposit 413010 47900 ($10.78) 386122 Fleet Stock: Oil filters 413010 47900 $112.10 385799 Fleet Credit - Battery Core Deposit 413010 47900 ($7.84) Total for Check 406186:$93.48 406187 19-Jul-19 565 NEAL ELECTRIC, INC 71933 UPS Power to 2nd Floor Network Closet 113010 43080 $2,767.00 406188 19-Jul-19 527 NINYO & MOORE 228907 Special Inspection and Soil Testing - May 2019 80005106 P5100 $920.00 406189 19-Jul-19 894 NTH GENERATION COMPUTING, INC.34808H HP Server Maintenance 113010 43080 $925.87 406190 19-Jul-19 84 OFFICE DEPOT BUSINESS SERVICES DIVISION 322735324-001 CSD Office Supplies 200020 47100 $37.70 337275118-001 Tubs for Emergency Supplies 500050 47600 $171.84 321763486-001 Lake Office Supplies 202020 47100 $78.33 5 of 10Page: Register of Demands: Warrants from 7/15/2019 - 7/19/2019 19 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406190 19-Jul-19 84 OFFICE DEPOT BUSINESS SERVICES DIVISION 318590556-001 Lake Office Supplies 202020 47100 $68.69 318280483-001 Lake Replacement Office Chair 202020 48200 $286.60 318279278-001 Lake Replacement Office Chair 202020 48200 $286.60 318277308-001 Lake Replacement Office Chair 202020 48200 $286.60 321763703-001 Lake Office Supplies 202020 47100 $32.30 337606445-001 Office Supplies 205020 47100 $99.33 338003508-001 Office Supplies Lake & Blue Sky 207020 47100 $45.41 338003508-001 Office Supplies Lake & Blue Sky 202020 47100 $12.57 Total for Check 406190:$1,405.97 406191 19-Jul-19 1763 OI CORPORATION 230189 TOC Online Analyzer, 9210 P 402060 47600 $2,514.40 230189 TOC Online Analyzer, 9210 P 402060 61999 $26,928.30 Total for Check 406191:$29,442.70 406192 19-Jul-19 186 PACIFIC PIPELINE SUPPLY S100406347.001 (30) Hydrant Caps 402560 43080 $568.92 S100406316.001 (4) Couplings 403570 43080 $298.12 S100406379.001 (30) Hydrant Caps 402560 43080 $395.66 Total for Check 406192:$1,262.70 406193 19-Jul-19 2073 PATTERSON, NORAH G Summer 7/19 Summer Concert Entertainment 7/21/19 202020 41200 $1,400.00 406194 19-Jul-19 220 PETTY CASH GENERAL 7-9-19 (Clerk)Reimburse General Petty Cash 7/9/19 101010 31011 $13.92 7-9-19 (Clerk)Reimburse General Petty Cash 7/9/19 101010 47100 $57.96 7-9-19 (FIN)Reimburse General Petty Cash 7/9/19 110010 14010 $18.72 7-16-19 (FIN)Reimburse General Petty Cash 7/16/19 112010 33020 $7.45 7-16-19 (DSD)Reimburse General Petty Cash 7/16/19 300030 31010 $29.00 7-16-19 (DSD)Reimburse General Petty Cash 7/16/19 301030 14010 $21.00 Total for Check 406194:$148.05 406195 19-Jul-19 1689 PETTY CASH PUBLIC WORKS DEPARTMENT PW PC 6/30/19 Public Works Petty Cash Replenish - thru July 3 412040 57300 $6.85 PW PC 6/30/19 Public Works Petty Cash Replenish - thru July 3 405060 47600 $7.99 PW PC 6/30/19 Public Works Petty Cash Replenish - thru July 3 412040 47600 $16.76 PW PC 6/30/19 Public Works Petty Cash Replenish - thru July 3 402060 47600 $20.00 PW PC 6/30/19 Public Works Petty Cash Replenish - thru July 3 403570 47600 $48.00 PW PC 6/30/19 Public Works Petty Cash Replenish - thru July 3 401060 31010 $72.68 6 of 10Page: Register of Demands: Warrants from 7/15/2019 - 7/19/2019 20 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406195 19-Jul-19 1689 PETTY CASH PUBLIC WORKS DEPARTMENT PW PC 6/30/19 Public Works Petty Cash Replenish - thru July 3 410060 31010 $29.00 Total for Check 406195:$201.28 406196 19-Jul-19 1256 PINE ENVIRONMENTAL SERVICES LLC US1-190059211 (2) Chlorine Calibration Cylinders 402060 47600 $759.89 406197 19-Jul-19 762 PINPOINT PEST CONTROL CO. INC.431566 Bee Removal: Meter Box 13066 Tuscarora Dr 112010 41200 $65.00 431567 Bee Removal: Meter Box 14537 Hillndale Way 112010 41200 $65.00 431568 Bee Removal: Meter Box 16414 Calle Ana 112010 41200 $65.00 431569 Bee Removal: Meter Box 14005 Ipava Dr 112010 41200 $65.00 Total for Check 406197:$260.00 406198 19-Jul-19 242 POMERADO COMMUNITY BAND Summer 8/11/19 Summer Concert Entertainment 202020 41200 $600.00 406199 19-Jul-19 25 POWAY CENTER FOR THE PERFORMING ARTS FOUNDATION 07152019 Poway OnStage ticket sales transfer F1000 86330 $162.00 406200 19-Jul-19 273 POWAY UNIFIED SCHOOL DISTRICT 23068 1/2 Cost of Gas & Electric for Gyms 201020 21010 $18,054.12 406201 19-Jul-19 1058 R & B PINTO PROPERTIES LLC LKCONC-07/01-07/07 Lk Wkly Conc (7/1/19-7/7/19)F1000 86360 $10,021.24 406202 19-Jul-19 1939 R.S. HUGHES CO., INC 78002687-01 Unit 3316 - Lubricant F1000 81350 $11.80 78002687-00 Unit 3316 - Lubricant F1000 81350 $129.90 Total for Check 406202:$141.70 406203 19-Jul-19 1669 RELIANT AQUARIUM DESIGN INC.19823 General Aquarium Maintenance 206020 43040 $52.08 25008 General Aquarium Maintenance 206020 43040 $65.00 25149 Library Aquarium Maintenance 206020 43040 $65.00 25096 Library Aquarium Maintenance 206020 43040 $65.00 Total for Check 406203:$247.08 406204 19-Jul-19 210 REX TROPHIES 6509 Memorial Bench Engraving 202020 48260 $164.86 406205 19-Jul-19 366 SAN DIEGO COASTER CO 5512004000 Amusement Park Admission 202020 47600 $1,491.60 406206 19-Jul-19 213 SAN DIEGO COUNTY SHERIFF'S DEPARTMENT MAY2019 Law Enforcement Services 504050 41030 $1,036,620.19 406208 19-Jul-19 221 SAN DIEGO GAS & ELECTRIC 14532237960-07/19 13094 Civic Center Dr. 5/31/19-6/30/19 208020 21010 $39.97 14532248918-07/19 13094 Civic Center Dr 5/31/19-6/30/19 203020 21010 $8,408.90 Total for Check 406208:$8,448.87 406207 19-Jul-19 218 SAN DIEGO GAS & ELECTRIC/SUNDRY 36194890059-06/19 Group Sundry Bill: Jun 2019 208020 21010 $7,804.34 36194890059-06/19 Group Sundry Bill: Jun 2019 203020 21010 $3,002.88 36194890059-06/19 Group Sundry Bill: Jun 2019 204020 21010 $436.80 36194890059-06/19 Group Sundry Bill: Jun 2019 205020 21010 $317.44 36194890059-06/19 Group Sundry Bill: Jun 2019 413010 21010 $899.86 36194890059-06/19 Group Sundry Bill: Jun 2019 402560 21010 $11.71 7 of 10Page: Register of Demands: Warrants from 7/15/2019 - 7/19/2019 21 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406207 19-Jul-19 218 SAN DIEGO GAS & ELECTRIC/SUNDRY 36194890059-06/19 Group Sundry Bill: Jun 2019 414040 21010 $695.88 36194890059-06/19 Group Sundry Bill: Jun 2019 421040 21010 $57.32 36194890059-06/19 Group Sundry Bill: Jun 2019 423040 21010 $80.61 36194890059-06/19 Group Sundry Bill: Jun 2019 424040 21010 $10.91 36194890059-06/19 Group Sundry Bill: Jun 2019 426040 21010 $111.08 36194890059-06/19 Group Sundry Bill: Jun 2019 430050 21020 $2,069.98 Total for Check 406207:$15,498.81 406209 19-Jul-19 282 SHARP REES-STEALY MEDICAL CENTER 333634236 Annual TB Test 501050 49160 $48.00 333753925 Respiratory Medical Exams 501050 49160 $121.00 333693016 Annual TB Test 501050 49160 $48.00 333633708 Respiratory Medical Exams 501050 49160 $121.00 333633709 Annual TB Test 501050 49160 $48.00 Total for Check 406209:$386.00 406111 19-Jul-19 999998 SILVA, AUSTIN 6/19 - Silva Mileage Reimbursement 301030 31010 $54.52 406210 19-Jul-19 296 SLOAN ELECTRIC 570934 Fire Training Tower Pump Maintenance 501050 43040 $1,549.00 406212 19-Jul-19 1702 SOLENIS LLC 131383145-2 10000 lbs of Polymer 402060 45200 $8,244.34 406213 19-Jul-19 1031 SPECIAL SERVICES GROUP LLC 11223 Renewal 8/23/19 - 8/22/20 504050 22000 $600.00 406214 19-Jul-19 528 STATEWIDE SAFETY & SIGNS, INC 01005175 (50) Safety Orange Cones 403570 47500 $870.30 406215 19-Jul-19 665 STOTZ EQUIPMENT P52513 Unit 57: Snap Ring, Repellent 413010 47900 $19.00 406216 19-Jul-19 1517 SWAGIT PRODUCTIONS, LLC 13287 Video Streaming Services: Jun 2019 114010 41200 $725.00 406217 19-Jul-19 642 THATCHER COMPANY OF CALIFORNIA, INC. 265990 10.99 Tons of Aluminum Sulfate 402060 45200 $4,010.80 265995 10.93 Tons of Aluminum Sulfate 402060 45200 $3,992.21 Total for Check 406217:$8,003.01 406218 19-Jul-19 1422 TINOSA INC.5513 SCBA Breathing Air Compressor - Testing 501050 43080 $500.00 406113 19-Jul-19 999998 TRUNZO, SARA 06/19 - Trunzo FY19 Boot Allowance: Trunzo 305030 49280 $200.00 905201 15-Jul-19 34 U.S. BANK 1416007 2005 COP Debt Svc Pymt 8/1/19 F3110 80210 $234,836.37 1416007 2005 COP Debt Svc Pymt 8/1/19 F8110 83820 ($195,000.00) 1416007 2005 COP Debt Svc Pymt 8/1/19 F8110 88015 $195,000.00 Total for Check 905201:$234,836.37 406222 19-Jul-19 1566 U.S. BANK CORPORATE PAYMENT SVC - IT 7016-07/19 Finance/HR CalCard July 2019 F1000 86020 $5,164.50 406219 19-Jul-19 897 U.S. BANK CORPORATE PAYMENT SYSTEM-CS 0510-07/19 CSD CalCard July 2019 F1000 86020 $18,987.73 406221 19-Jul-19 1513 U.S. BANK CORPORATE PAYMENT SYSTEM-LG 2521-07/19 CMO/City Clerk CalCard July 2019 F1000 86020 $845.94 8 of 10Page: Register of Demands: Warrants from 7/15/2019 - 7/19/2019 22 of 24August 20, 2019, Item #1.2 Check Number Check Date Payee/ Vendor #Payee/Vendor Name Invoice Number Description Org Object Project Check Amount 406220 19-Jul-19 1511 U.S. BANK CORPORATE PAYMENT SYSTEM-SS 9376-07/19 Safety CalCard July 2019 F1000 86020 $5,716.30 905209 19-Jul-19 785 U.S. BANK N.A.PARS ARS PE2019-15 PARS ARS PE2019-15 F1000 87200 $4,583.93 905210 19-Jul-19 785 U.S. BANK N.A.PARS REP PE2019-15 PARS REP PE2019-15 F1000 87210 $38,437.17 406223 19-Jul-19 236 UNDERGROUND SERVICE ALERT 18dsbfee3445 Dig Safe Board Fee 402560 57300 $69.47 620190541 Dig Alert Monthly Charges-June 2019 402560 49240 $209.65 Total for Check 406223:$279.12 406224 19-Jul-19 1580 UNIFIRST CORPORATION 361 0073889 Uniforms Weekly Rental Fee 402560 49280 $66.15 361 0075492 Uniforms Weekly Rental Fee 405060 49280 $5.44 361 0075493 Uniforms Weekly Rental Fee 403570 49280 $82.87 361 0075497 Uniforms Weekly Rental Fee 401060 49280 $34.25 361 0075496 Uniforms and Mats Weekly Rental Fee 415010 41200 $8.54 361 0075496 Uniforms and Mats Weekly Rental Fee 402060 49280 $24.94 361 0075488 Mats and Uniforms 413010 49280 $46.72 361 0075488 Mats and Uniforms 415010 41200 $8.81 361 0075491 Mats and Uniforms 415010 41200 $1.22 361 0075491 Mats and Uniforms 410060 49280 $4.14 361 0075636 PCPA weekly mat service 204020 49280 $9.63 361 0075495 Uniforms Weekly Rental Fee 402560 49280 $27.83 Total for Check 406224:$320.54 905202 18-Jul-19 334 UNION BANK-SAN DIEGO PPE 7/14/19 Transfer net payroll to Union Bank PPE 7/14/19 TREA 80030 $595,350.57 PPE 7/14/19 Transfer net payroll to Union Bank PPE 7/14/19 F1000 80030 ($595,350.57) PPE 7/14/19 Transfer net payroll to Union Bank PPE 7/14/19 F1000 80030 $595,350.57 Total for Check 905202:$595,350.57 406225 19-Jul-19 655 UNITED SITE SERVICES 114-8628890 Training Facility Portable Services 501050 47900 $147.47 406226 19-Jul-19 321 VERIZON WIRELESS 9833182616 Wireless Services: June 2019 301030 22000 $76.02 9833182616 Wireless Services: June 2019 306030 22000 $114.03 Total for Check 406226:$190.05 406227 19-Jul-19 321 VERIZON WIRELESS 9832505562 Field / Mobile Broadband Data: Jun 2019 113010 22000 $76.02 406228 19-Jul-19 321 VERIZON WIRELESS 9833035895 Customer Services: Cell Phones 5/29/19- 6/28/19 112010 33011 $271.04 406229 19-Jul-19 321 VERIZON WIRELESS 9833035893 Cellular Service, 5/29/19 - 6/28/19 400060 22000 $38.01 9833035893 Cellular Service, 5/29/19 - 6/28/19 401060 22000 $114.03 9833035893 Cellular Service, 5/29/19 - 6/28/19 401060 33011 $0.80 9 of 10Page: Register of Demands: Warrants from 7/15/2019 - 7/19/2019 23 of 24August 20, 2019, Item #1.2 August 20, 2019, Item #1.2Register of Demands: Warrants from 7/15/2019-7/19/2019 Page: 10 of 10 Check Check Payee/ Check Amount Number Date Vendor# PayeeNendor N~e Invoice Number Description Org Object Project "' 406229 19-Jul-19 321 VERIZON WIRELESS 9833035893 Cellular Service, 5/29/19 -6/28/19 402060 22000 S76.02 ~ ---------0 9833035893 Cellular Service, 5/29/19 -6/28/19 402060 33011 S9.39 -"' 9833035893 Cellular Service, 5/29/19 -6/28/19 402560 22000 5266.07 ~ 9833035893 Cellular Service, 5/29/19 -6/28/19 402560 33011 S0.79 ----9833035893 Cellular Service, 5/29/19 -6/28/19 403570 22000 $152.04 9833035893 Cellular Service, 5/29/19-6/28/19 403570 33011 S3.86 9833035893 Cellular Service, 5/29/19 -6/28/19 405060 22000 S38.01 --------------9833035893 Cellular Service, 5/29/19 -6/28/19 410060 33011 S62.92 9833035893 Cellular Service, 5/29/19 -6/28/19 411040 22000 S76.02 9833035893 Cellular Service, 5/29/19 -6/28/19 411040 33011 S0.54 9833035893 Cellular Service, 5/29/19 -6/28/19 412040 22000 $114.03 9833035893 Cellular Service, 5/29/19 -6/28/19 412040 33011 S1.45 9833035893 Cellular Service, 5/29119 -6/28/19 413010 33011 S1.49 9833035893 Cellular Service, 5/29119 -6/28/19 414040 22000 576.02 9833035893 Cellular Service, 5/29119 -6/28/19 415010 22000 S76.02 9833035893 Cellular Service, 5/29/19 -6/28/19 415010 33011 S14.18 9833035893 Cellular Service, 5/29/19 -6/28/19 430050 22000 S38.01 9833035893 Cellular Service, 5129/19 -6/28/19 430050 23010 S38.01 9833035893 Cellular Service, 5/29/19-6/28/19 414040 33011 $23.63 Total for Check 406229: S1,221.34 ---406230 19-Jul-19 259 VILLAGE LOCK AND KEY 15314 Keys for Pump Stations 402060 47600 $84.53 406114 19-Jul-19 999995 VILLALOBOS, NIKKI 2013808.001 Deposit Refund Permit #21831 205020 74710 $200.00 406231 19-Jul-19 272 WAXIE 78384732 Lake Poway: sanitary supplies 415010 47200 $915.94 406232 19-Jul-19 280 WESTERN MOWER AND ENGINE 67574 Replace chainsaw 501050 48999 $48.48 406233 19-Jul-19 1979 WM HEALTHCARE SOLUTIONS, INC 0448336-2793-6 Infection Control Waste Mgmt. 503050 29100 $162.38 406234 19-Jul-19 449 WOLSEY, LYNN K Poway Progress 7/19 Poway Progress Design 205020 41200 $100.00 406235 19-Jul-19 1573 ZORO TOOLS, INC. INV6225012 Warehouse Stock: Drink Mix Powder F1000 81350 $206.96 Register Total: $2,583,894.06 Director of Finance Approved: L'is--Date: ~L, I I+ City of Poway COUNCIL AGENDA REPORT DATE: August 20, 2019 TO: Honorable Mayor and Members of the City Council FROM: Faviola Medina, City Clerk � (858)668-4535 or fmedina@�o��y.cirg SUBJECT: Approval of Minutes Summary: The City Council Meeting Minutes submitted hereto for approval are: •July 16, 2019 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve the Minutes as submitted. Public Notification: None. Attachments: A.July 16, 2019 Regular City Council Meeting Minutes Reviewed/Approved By: Wendy Kaserman Assistant City Manager Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch� City Manager 1 of 9 August 20, 2019, Item #1.3 City of Poway – Minutes – July 16, 2019 CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES Jul y 16 , 2019 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL Mullin, Leonard, Frank, Grosch, Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Faviola Medina; Development Services Director Bob Manis; Finance Director Aaron Beanan; Human Resources/Risk Management Director Jodene Dunphy; Director of Public Works Michael Obermiller; Fire Chief Jon Canavan; Captain Jeff Duckworth, Sheriff’s Department. (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Grosch led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence. PRESENTATION Mayor Vaus introduced Poway’s new Director of Finance Aaron Beanan and congratulated Jon Canavan on his promotion to Fire Chief. Mayor Vaus presented Deputy Jess Allensworth with a plaque in recognition of being selected as Poway Sheriff’s Station Deputy of the Quarter. PUBLIC ORAL COMMUNICATIONS Kathleen Lippitt spoke regarding the National Behavior Health Trends report on marijuana use and the importance of marijuana prevention (handouts on file in the Office of the City Clerk). NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. ATTACHMENT A2 of 9 August 20, 2019, Item #1.3 City of Poway – Minutes – July 16, 2019 Becky Rapp expressed concerns with the effects of hash oil labs found in neighboring cities. 1. CONSENT CALENDAR Motioned by Councilmember Frank, seconded by Councilmember Mullin to approve Consent Calendar Items 1.1 through 1.7. Motion carried by the following roll-call vote: Ayes: Mullin, Leonard, Frank, Grosch, Vaus Noes: None Absent: None 1.1 Approval of Reading by Title only and Waiver of Reading in full of Ordinances on Agenda 1.2 Ratification of Warrant Registers for the Periods of May 27, 2019 through May 31, 2019; June 3, 2019 through June 7, 2019; June 10, 2019 through June 14, 2019; and June 17, 2019 through June 21, 2019 1.3 Approval of the June 4, 2019 Regular City Council Meeting Minutes 1.4 Adoption of Resolution No. 19-044 entitled “A Resolution of the City Council of the City of Poway, California, Authorizing the Acceptance of Grant Funds Through the Urban Area Security Initiative Grant Program” 1.5 Adoption of Resolution No. 19-036 entitled “A Resolution of the City Council of the City of Poway, California, Authorizing Acceptance of Grant Funds through the California For All Emergency Preparedness Campaign” 1.6 Award of Contract to Siemens Mobility, Inc., for Street Lighting, System Maintenance and Emergency Repairs; Bid No. 19-023 1.7 Award of Contract to Chemtrade Chemical US LLC, for the Annual Supply of Chemicals for the Lester J. Berglund Water Treatment Plant; Bid No. 19-017 2. ORDINANCE None. 2. PUBLIC HEARING ITEMS 3.1 – 3.6 Mayor Vaus opened the public hearing for Items 3.1 through 3.6 at 7:11 p.m. Deputy Mayor Grosch announced that he would recuse himself from the vote on Item No. 3.1 due to a conflict of interest, residing within the assessment area for Landscape Maintenance District 83-1. Councilmember Leonard announced that he would recuse himself from the vote on Item No. 3.2 due to a conflict of interest, residing within the assessment area for Landscape Maintenance District 86-1. 3 of 9 August 20, 2019, Item #1.3 City of Poway – Minutes – July 16, 2019 Councilmember Frank announced that she would abstain from voting on Item No. 3.5 as she resides within the assessment area for Landscape Maintenance District 87-1. Senior Management Analyst Diane Mann presented the report along with a presentation for Items 3.1 through 3.6 and stated that assessments within the Landscape Maintenance Districts and the Poway Lighting District are proposed to remain unchanged. She further added that Landscape Maintenance District 86-2A and 86-3A are being reduced from service level B to service level C. 3.1 Resolution Establishing Assessments for Poway Landscape Maintenance District 83-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20 Deputy Mayor Grosch left the dais at 7:17 p.m. No speakers. Motioned by Councilmember Mullin, seconded by Councilmember Frank to close the public hearing at 7:18 p.m. and adopt Resolution No. 19-037 entitled “A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Landscape Maintenance District 83-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20.” Motion carried 4/0, with Deputy Mayor Grosch disqualified. Deputy Mayor Grosch returned to the dais at 7:18 p.m. 3.2 Resolution Establishing Assessments for Poway Landscape Maintenance District 86-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20 Councilmember Leonard left the dais at 7:18 p.m. No speakers. Motioned by Councilmember Frank, seconded by Councilmember Mullin to close the public hearing at 7:18 p.m. and adopt Resolution No. 19-038 entitled “A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Landscape Maintenance District 86-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20.” Motion carried 4/0, with Councilmember Leonard disqualified. Councilmember Leonard returned to the dais at 7:18 p.m. 3.3 Resolution Establishing Assessments for Poway Landscape Maintenance District 86-2 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20 No speakers. Motioned by Mayor Vaus, seconded by Deputy Mayor Grosch to close the public hearing at 7:18 p.m. and adopt Resolution No. 19-039 entitled “A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Landscape Maintenance District 86-2 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20.” Motion carried unanimously. 3.4 Resolution Establishing Assessments for Poway Landscape Maintenance District 86-3 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20 4 of 9 August 20, 2019, Item #1.3 City of Poway – Minutes – July 16, 2019 No speakers. Motioned by Mayor Vaus, seconded by Councilmember Mullin to close the public hearing at 7:18 p.m. and adopt Resolution No. 19-040 entitled “A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Landscape Maintenance District 86-3 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20.” Motion carried unanimously. 3.5 Resolution Establishing Assessments for Poway Landscape Maintenance District 87-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20 Councilmember Frank left the dais at 7:19 p.m. No speakers. Motioned by Deputy Mayor Grosch, seconded by Councilmember Leonard to close the public hearing at 7:19 p.m. and adopt Resolution No. 19-041 entitled “A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Landscape Maintenance District 87-1 to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20.” Motion carried 4/0, with Councilmember Frank disqualified. Councilmember Frank returned to the dais at 7:19 p.m. 3.6 Resolution Establishing Assessments for Poway Lighting District to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20 No speakers. Motioned by Mayor Vaus, seconded by Councilmember Frank to close the public hearing at 7:20 p.m. and adopt Resolution No. 19-042 entitled “A Resolution of the City Council of the City of Poway, California, Establishing Assessments for Poway Lighting District to be Collected on the San Diego County Property Tax Roll for Fiscal Year 2019-20.” Motion carried unanimously. 3.7 Conditional Use Permit 18-012; A Request to Modify an Existing Telecommunications Antenna Facility at 12544 Kirkham Court Mayor opened the public hearing at 7:20 p.m. Associate Planner Oda Audish presented the report along with a slideshow presentation. Ms. Audish stated that the applicant, Technology Associates EC Inc., on behalf of Verizon Wireless, is proposing modifications in which antennas would exceed six feet in height above the roofline and one of the antenna sectors would not be screened. Ms. Audish concluded that the project has been designed to visually blend in with the surroundings and would be minimally noticeable to the surrounding development. No speakers. Motioned by Councilmember Leonard, seconded by Councilmember Frank to close the public hearing at 7:27 p.m. Motion carried unanimously. 5 of 9 August 20, 2019, Item #1.3 City of Poway – Minutes – July 16, 2019 In response to Council inquiry, Ms. Audish clarified that the applicant is required to maintain the film on the antennas as it fades overtime as stated in the conditions of approval. Motioned by Councilmember Leonard, seconded by Councilmember Mullin to adopt Resolution No. P-19-10 entitled “A Resolution of the City Council of the City of Poway, California, Approving Conditional Use Permit 18-012 Assessor’s Parcel Number 317- 225-04.” Motion carried unanimously. 3.8 First Reading of Ordinance Adopting Chapter 17.56 of the Poway Municipal Code to Implement a Permitting Program and Otherwise Regulate Wireless Communication Facilities Ma yor opened the public hearing at 7:30 p.m. City Attorney Alan Fenstermacher presented the report along with a presentation and stated that the proposed ordinance introduces a new City permit to regulate Wireless Communication Facilities (WCFs) installed in the public right-of-way in compliance with current state and federal regulations. Mr. Fenstermacher highlighted the application and approval process and aesthetic requirements of the program. Staff will bring back to Council a resolution amending the City’s Master Fee Schedule to address the fees for WCFs. Additionally, Mr. Fenstermacher stated that the proposed ordinance has been revised to consider some of the comments received by Verizon and AT&T Wireless Carriers as provided in the additional material. John Osborne, representing AT&T, expressed some concerns with the requirements and requested an opportunity to provide input and address their concerns. Michael Ferraher, representing Verizon Wireless, requested an opportunity to provide carrier specific input for achieving their network objectives. Adrian Salas, representing Crown Castle, expressed some concerns with the requirements and requested additional time to meet with staff to provide input and address their concerns. Motioned by Deputy Mayor Grosch, seconded by Councilmember Frank to close the public hearing at 7:50 p.m. Motion carried unanimously. Council discussion ensued regarding preference for Carriers to utilize existing poles in order to maintain the City’s aesthetics, consider full-cost recovery as permittable by law and encouraged staff to meet with the Wireless Carriers to address their concerns. In response to Council inquiry, City Attorney Alan Fenstermacher clarified that the proposed ordinance states that any new or replacement support structure shall not be located along the street frontage adjacent to any school, daycare center, recreational area or park. As requested by the Mayor, City Clerk Medina titled the Ordinance. Motioned by Mayor Vaus, seconded by Deputy Mayor Grosch to introduce Ordinance No. 829 entitled “An Ordinance of the City Council of the City of Poway, California, Adding Chapter 17.56 to the Poway Municipal Code Regulating Wireless Communication Facilities” and schedule adoption of the Ordinance for August 6, 2019. Motion carried unanimously by the following roll-call vote: 6 of 9 August 20, 2019, Item #1.3 City of Poway – Minutes – July 16, 2019 Ayes: Mullin, Leonard, Frank, Grosch, Vaus Noes: None Absent: None 3.9 Award of Contract to Tanko Streetlighting, Inc. for the LED Street & Safety Lighting Conversion Project; RFP No. 19-025 Mayor opened the public hearing at 8:15 p.m. Senior Civil Engineer Melody Rocco presented the report and stated that the project qualified as an energy conservation contract as defined by Government Code section 4217.11 in which the design-build process is being used to replace the City’s low-pressure sodium (LPS) street and safety light fixtures to light emitting diode (LEDs). Ms. Rocco stated that based on input received from the pilot program last year, new fixtures will have the ability to field adjust wattage and the ability to install shields if needed. She explained that the project will be phased beginning in the Business Park and is anticipated to take 150 working days to complete, estimating that the City will save approximately $120,000 per year after completion. She added that due to the complexity of lighting fixtures, Old Poway Park and Civic Center Drive will be completed as a separate project. Peter DeHoff spoke in support of the project and requested that the color temperature stay as close to 1,700 Kelvin as possible. Motioned by Deputy Mayor Grosch, seconded by Councilmember Leonard to close the public hearing at 8:23 p.m. Motion carried unanimously. Council discussion ensued in support of the project and spoke in favor of the design-build process and keeping color temperatures similar to current colors in residential zones. Motioned by Councilmember Leonard, seconded by Councilmember Frank to 1) anticipate the cost of energy for the LED streetlights will be less than the anticipated cost of energy in the absence of implementing the project; and 2) award the contract for the LED Street & Safety Lighting Conversion Project to Tanko Streetlighting, Inc. in the amount of $1,003,398. Motion carried unanimously. 3.10 Resolution Renewing the Welton Lane Water and Sewer Improvement Assessment to be Collected on the Property Tax Rolls for Fiscal Year 2019-20 Mayor opened the public hearing at 8:35 p.m. Finance Manager Stacey Tang presented the report. No speakers. Motioned by Councilmember Leonard, seconded by Deputy Mayor Grosch to close the public hearing at 8:36 p.m. Motion carried unanimously. Motioned by Councilmember Leonard, seconded by Deputy Mayor Grosch to adopt Resolution No. 19-043 entitled “A Resolution of the City Council of the City of Poway, California, Renewing the Water and Sewer Improvement Assessment to be Collected on the Property Tax Roll for Fiscal Year 2019-20.” Motion carried unanimously. 7 of 9 August 20, 2019, Item #1.3 City of Poway – Minutes – July 16, 2019 4. STAFF REPORT None. 5. WORKSHOP None. 6. MAYOR AND CITY COUNCIL-INITIATED ITEMS The Mayor and Council made announcements and reported on various events taking place in the City. No action was taken. COUNCILMEMBER COMMITTEE REPORTS - Pursuant to AB1234 – G.C. §53232.3(d) Deputy Mayor Grosch gave an update on the recent meeting of the Regional Solid Waste Association and briefly discussed state mandates to reduce organic waste. STEVE VAUS Mayor Vaus gave an update of the recent SANDAG meeting and reported that the board approved to include several of the prioritized highway projects in the new vision for the Regional Transportation Plan. 6.1 Consideration of a Fence Height Exception for Places of Worship Mayor Vaus presented the item for Council consideration. Joe St. Lucas spoke regarding the definition for “places of worship”. Council concurred to direct staff to prepare an Ordinance amending the Poway Municipal Code to allow taller fences and walls for places of worship. STEVE VAUS and JOHN MULLIN 6.2 Status Update on the Vetting of the HOMES Proposal Mayor Vaus and Councilmember Mullin presented an update of the HOMES (Home On My Extra Space) Proposal that was introduced earlier this year to address affordable housing and encourage the construction of granny flats for low-income tenants. Councilmember Mullin highlighted the Feasibility Analysis and stated that the City could potentially give housing fund loans to property owners that would agree to rent to low- income tenants that qualify for Section 8 and are willing to commit to a 20-year loan with the City. Council discussion ensued. Council consensus was obtained to continue exploring the program and report back to Council at a future date. 8 of 9 August 20, 2019, Item #1.3 City of Poway – Minutes – July 16, 2019 7. CITY MANAGER ITEMS None. 8. CITY ATTORNEY ITEMS CLOSED SESSION 8.1 Conference with Labor Negotiators Government Code Section 54957.6 Designated City Representatives: Chris Hazeltine, Wendy Kaserman, Jodene Dunphy Employee Organizations: Poway Firefighters’ Association, Teamsters, Management/Confidential Group At the request of City Attorney Alan Fenstermacher, Mayor Vaus adjourned the meeting into Closed Session at 9:13 p.m. City Council came out of Closed Session at 9:43 p.m. and City Attorney Fenstermacher announced that there was no reportable action taken. ADJOURNMENT The meeting adjourned at 9:43 p.m. ________________________________ Faviola Medina, CMC City Clerk City of Poway, California 9 of 9 August 20, 2019, Item #1.3 August 20, 2019, Item #1.4 City of Poway COUNCIL AGENDA REPORT DATE: August 20, 2019 TO: Honorable Mayor and Members of the City Council FROM: Faviola Medina, City Clerk ~ CONTACT: Faviola Medina, City Clerk (858) 668-453 5 or fmedina@poway.org SUBJECT: Second Reading and Adoption of Ordinance No. 830 entitled ''An Ordinance of the City of Poway, California, Rescinding Chapter 2 .30 of the Poway Municipal Code (Municipal Election Petition Circulation)." Summary: The introduction and first reading of the above-entitled Ordinance was approved at a Regular City Council Meeting on August 6, 2019. All Councilmembers were present. There were no speakers. The Ordinance is now presented for second reading and adoption by title only. Vote at first reading : Recommended Action: AYES: ABSTAINED: ABSENT: DISQUALIFIED: MULLIN , LEONARD, FRANK, GROSCH , VAUS NONE NONE NONE It is recommended that the C ity Council adopt Ordinance No. 830. Fiscal Impact: None. Environmental Review: The adoption of the proposed Ordinance is not a "project" that is subject to CEQA review because it will not result in direct physical change in the environment, o r a reasonably foreseeable indirect physical change in the environment. Public Notification: Full text of the Ordinance was published in the Poway News Chieftain on Thursday, August 15, 2019. A certified copy of this Ordinance wi ll also be posted in the Office of the City Clerk in accordance with Government Code section 369 33 . 1 of 4 August 20, 2019, Item #1.4 Attachment: A. Ordinance No. 830 Reviewed/Approved By: Wendy Kaserman Assistant City Manager 2 of4 Reviewed By: Alan Fenstermacher City Attorney Approved By: c ~ City Manager August 20, 2019, Item #1.4 ORDINANCE NO. 830 AN ORDINANCE OF THE CITY OF POWAY, CALIFORNIA, RESCINDING CHAPTER 2.30 OF THE POWAY MUNICIPAL CODE (MUNICIPAL ELECTION PETITION CIRCULATION) WHEREAS, the City Council approved Ordinance No. 338 in 1991 to adopt Chapter 2.30 of the Poway Municipal Code ("PMC"), which was adopted with the express purpose of supplementing existing state law with additional restrictions on the circulation of initiative, referendum, and recall petitions; WHEREAS, Chapter 2.30 of the PMC (1) requires petition circulators to be registered voters in the City; (2) requires paid signature gatherers to wear ID badges; and (3) imposes restrictions on fact sheets used by signature gatherers that are all unenforceable under state and/or federal law; WHEREAS, in the years following the adoption of Chapter 2.30, both state and federal courts have struck down restrictions similar to those set forth in Chapter 2.30 for violating the First Amendment, and based on these cases, the City Attorney's Office has determined that the regulations in Chapter 2.30 are unenforceable; and WHEREAS, due to its unenforceability, the City has not been enforcing any of the restrictions set forth in in Chapter 2.30, and therefore the entire Chapter's continued existence in the PMC only causes confusion. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF POWAY DOES ORDAIN AS FOLLOWS: SECTION 1: Chapter 2.30 of the Poway Municipal Code (Municipal Election Petition Circulation) is hereby deleted in its entirety. EFFECTIVE DATE: This Ordinance shall take effect and be in force thirty (30) days after its adoption. CERTIFICATION/PUBLICATION: The City Clerk shall certify the adoption of this Ordinance and cause it or a summary of it, to be published with the names of the City Council members voting for and against the same in the Poway News Chieftain, a newspaper of general circulation in the City of Poway within fifteen (15) days after its adoption and shall post a certified copy of this Ordinance in the Office of the City Clerk in accordance with Government Code § 36933. 3 of 4 August 20, 2019, Item #1.4 INTRODUCED AND FIRST READ at a Regular Meeting of the City Council of the City of Poway, California, held the 6th day of August 2019, and thereafter PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 20th day of August, 2019 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Faviola Medina, CMC, City Clerk 4 of 4 DATE: TO: FROM: CONTACT: SUBJECT: Summary: City of Poway COUNCIL AGENDA REPORT August 20, 2019 Honorable Mayor and Members of the City Counc»1A Robert Manis, Director of Development Services f"' David DeVries, City Planner v�V (858)668-4604 / ddevries@poway.org Approval of Agreement between City of Poway and D&D Services, Inc., for Dead Animal Disposal Services The Dead Animal Disposal Services Agreement is a yearly agreement used to perform the City's dead animal removal services on City streets and right-of-ways. D&D Services, Inc., was awarded the current contract in 2014. The term of the agreement was for three years, with the option to renew for two additional years. The previous agreement was extended twice. Based on a recent Request for Proposals (RFP) process, staff is seeking approval to enter into an agreement with D&D Services, Inc., to continue providing dead animal disposal services in the City of Poway. Recommended Action: It is recommended that the City Council approve a Standard Agreement for Contract Services with D&D Services, Inc. (Attachment A). Discussion: The City of Poway's (City) current contract with D&D Services, Inc., for dead animal disposal services expires on August 14, 2019. In June 2019, the City conducted an RFP process, soliciting proposals from private firms to provide dead animal pick up, removal, and disposal services on public streets, property and rights-of-way within the City. The RFP was posted on the online e bid board. The only proposal received was from D&D Services, Inc., the City's current service provider. Staff has been satisfied with the services provided by D&D Services, Inc., throughout the current contract period. The monthly fee in the proposed contract is $180 less than the monthly fee that is currently paid with the existing contract. Environmental: This action is not subject to environmental review per the California Environmental Quality Act (CEQA). Fiscal Impact: Sufficient funds are available in the Planning Division's Other Contractual Services account (301030-41200) in the Fiscal Year 2019-20 Adopted Budget. 1 of 18 August 20, 2019, Item #1.5 Public Notification: None. Attachments: A.Standard Agreement for Contract Services with D&D Services, Inc. Reviewed/Approved By: Wendy Kaserman Assistant City Manager 2 of 18 Reviewed By: Alan Fenstermacher City Attorney Approved By: cf.ilk? City Manager August 20, 2019, Item #1.5 City of Poway STANDARD AGREEMENT FOR SERVICES This Agreement, entered into this 21st day of August, 2019, by and between the CITY OF POWAY (hereinafter referred to as "City") and D&D SERVICES, INC., (hereinafter referred to as "Consultant"). RECITALS WHEREAS, City desires to obtain the services of a private consultant to perform dead animal disposal services (Services); and WHEREAS, Consultant is a dead animal disposal consultant and has represented that Consultant possesses the necessary qualifications to provide such services; and WHEREAS, City has authorized the preparation of an agreement to retain the services of Consultant as hereinafter set forth. NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONSULTANT ON THE FOLLOWING TERMS AND CONDITIONS: 1. Scope of Services. Consultant shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 2. Compensation and Reimbursement. City shall compensate and reimburse Consultant as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 3. Term of Agreement. The term of this Agreement shall be as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 4. Termination. This Agreement may be terminated with or without cause by City. Termination without cause shall be effective only upon 60-day written notice to Consultant. During said 60- day period Consultant shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Consultant in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination for cause shall be effected by delivery of written notice of termination to Consultant. Such termination shall be effective upon delivery of said notice. 3 of 18 August 20, 2019, Item #1.5ATTACHMENT A 5.Confidential Relationship. City may from time to time communicate to Consultant certain information to enable Consultant to effectively perform the services. Consultant shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Consultant shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Consultant, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Consultant without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Consultant by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. Consultant shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of the City. In its performance hereunder, Consultant shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. 6.Office Space and Clerical Support. Consultant shall provide its own office space and clerical support at its sole cost and expense. 7.Covenant Against Contingent Fees. Consultant declares that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement. For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 8.Ownership of Documents. All memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Consultant upon demand. 9.Conflict of Interest and Political Reform Act Obligations. During the term of this Agreement Consultant shall not act as consultant or perform services of any kind for any person or entity whose interests conflict in any way with those of the City of Poway. Consultant shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code Section 87103. Consultant represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City. 4 of 18 August 20, 2019, Item #1.5 “Consultant” means an individual who, pursuant to a contract with a state or local agency: (A) Makes a governmental decision whether to: 1. Approve a rate, rule or regulation; 2. Adopt or enforce a law; 3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; 4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval; 5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract; 6. Grant City approval to a plan, design, report, study, or similar item; 7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or (B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code. DISCLOSURE DETERMINATION: 1. Consultant/Contractor will not be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above. No disclosure required. 2. Consultant/Contractor will be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above. As a result, Consultant/Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law. _________________________________________________ Robert J. Manis, Director of Development Services 10. No Assignments. Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void. 11. Maintenance of Records. Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three (3) 5 of 18 August 20, 2019, Item #1.5 □ years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested. 12. Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes such services. 13. Licenses, Permits, Etc. Consultant represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Consultant to practice its profession. 14. Consultant's Insurance. Consultant shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 15. Indemnification. (a) For Claims (as defined herein) other than those alleged to arise from Consultant’s negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Consultant's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees. (b) For Claims alleged to arise from Consultant’s negligent performance of professional services, Indemnitees shall have no liability to Consultant or any other person for, and Consultant shall indemnify and hold harmless Indemnitees from and against, any and all Claims that Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Consultant's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, sub-consultants or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Consultant’s professional services, Consultant’s defense obligation to Indemnitees shall include only the reimbursement of reasonable defense costs and attorneys’ fees to the extent caused by Consultant’s negligence. 6 of 18 August 20, 2019, Item #1.5 (c) The foregoing obligations of Consultant shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers. (d) In any and all Claims against City by any employees of the Consultant, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant under worker's compensation acts, disability benefit acts or other employee benefit acts. (e) Consultant shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Consultant is carrying and maintaining; however, if Consultant fails to take such action as is necessary to make a claim under any such insurance policy, Consultant shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Consultant under any insurance policy or policies required pursuant to this Agreement. (f) The obligations described in Section 15(a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section 15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement. 16. Assumption of Risk. Except for injuries to persons caused by the willful misconduct of any Indemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Consultant: (a) Consultant hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Consultant that occurs in the course of, or in connection with, the performance of Consultant’s obligations under this Agreement, including but not limited to Consultant’s Scope of Services; and (b) it is hereby agreed that the Indemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Consultant or its employees in connection with Consultant’s performance its obligations under this Agreement, including but not limited to Consultant’s Scope of Services. 17. Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever. 18. Personnel. Consultant shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Poway services. City shall have the unrestricted right to order the removal of any person(s) assigned by Consultant by giving oral or written notice to Consultant to such effect. 7 of 18 August 20, 2019, Item #1.5 Consultant's personnel shall at all times comply with City's drug and alcohol policies then in effect. 19. Notices. Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 20. Governing Law, Forum Selection and Attorneys’ Fees. This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit “A” hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Consultant hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys’ fees, courts costs, arbitration costs, and any other fees. Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Consultant in the event of termination, Consultant's damages shall be limited to compensation for the 60-day period for which Consultant would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses. 21. Gender. Whether referred to in the masculine, feminine, or as "it," "Consultant" shall mean the individual or corporate consultant and any and all employees of consultant providing services hereunder. 22. Counterparts. This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding. 23. Entire Agreement. This Agreement shall constitute the entire understanding between Consultant and City relating to the terms and conditions of the services to be performed by Consultant. No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby. 24. Certification and Indemnification Regarding Public Employees’ Retirement Law/Pension Reform Act of 2013. Contractor hereby certifies that all persons providing services to City by Contractor are not current members of the California Public Employees’ Retirement System (CalPERS) and shall not become members of CalPERS while providing services to City. 8 of 18 August 20, 2019, Item #1.5 Contractor further provides that in the event Contractor assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in full compliance with Government Code section 7522.56. A copy of Government Code section 7522.56 is attached hereto as Exhibit “B.” Further, Contractor hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by CalPERS in the event CalPERS determines the person assigned by Contractor to provide services to City has been misclassified. 25. Severability. If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect. (Remainder of page intentionally left blank) 9 of 18 August 20, 2019, Item #1.5 IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written. CITY OF POWAY D&D SERVICES, INC. By: _________________________ By: _______________________________ Chris Hazeltine, City Manager William M. Gorman, President Date: ______________________ Date: ____________________________ ATTEST: Faviola Medina, City Clerk APPROVED AS TO FORM: By: _________________________________ Alan Fenstermacher, City Attorney 10 of 18 August 20, 2019, Item #1.5 "SPECIAL PROVISIONS" EXHIBIT "A" A. Scope of Services. Consultant shall provide the necessary qualified personnel to perform the services. Consultant shall provide all labor, materials, and equipment necessary for dead animal reporting, pick up, removal and disposal services as required by City, which shall include but not be limited to the following: 1. Calls For Service, Dispatching, And Record Keeping a. Contractor shall maintain and provide a 24-hour, seven (7) day per week toll- free telephone number to accept calls from the City and general public for pick up and removal of dead animals. b. Contractor will provide to the City a 24-hour, seven (7) day per week emergency telephone number, listing supervising staff that may be called upon to expedite removal of dead animals. c. Contractor shall dispatch dead animal pick up requests on a seven (7) day per week basis, including all holidays. d. Contractor shall maintain a log of each call received which at a minimum must contain the date, time, location, type of pick up, animal license number (if applicable), reporting party, telephone contact number of reporting party, confirmation that the reporting party was called back to confirm the animal was removed, as well as the Contractor’s dispatching and pick up activity related to the call for service. The Contractor shall submit these logs and reports to the City on a monthly basis. e. In cases where the dead animal was licensed, the Contractor will return the tag to the San Diego County Department of Animal Control shelter nearest to the City of Poway within 48 hours of retrieval. 2. Pick Up Service a. Contractor shall pick up and remove all dead animals and/or parts thereof from public streets, parks, rights-of-way, and other public property. Animals shall include, but not be limited to, all animals whether wild or tame, including but not limited to: 1) All land mammals; 2) All reptiles greater than three (3) pounds in weight; and 3) All birds and fowl. b. Contractor shall remove dead animals that constituted a road hazard (road hazard shall be determined by the City) immediately upon notification by the City. The standard “immediately” shall mean removal within a four (4) hour period from notification of pick up request from the City or the public. c. Contractor shall remove dead animals that do not constitute a road hazard within twenty-four (24) hours of notification of pick up request from the City or the public. d. Any additional work required beyond that set forth in the scope of work (Exhibit A, “Special Provision”) contained in the City’s Standard Agreement for Contract Services shall be mutually agreed to by the City and the Contractor in writing, and shall be billed on time and materials basis to the City. 3. Removal, Transportation, And Storage a. Contractor shall maintain, at Contractor’s own expense, sufficient personnel, 11 of 18 August 20, 2019, Item #1.5 vehicles, and equipment to provide dead animal pick up, removal, and disposal service to the City. b. Contractor shall provide photos and information on vehicles used for services. c. Vehicles used by Contractor to transport dead animals shall be equipped with a watertight body or watertight tank within which dead animals may be transported or conveyed. Any dead animal therein shall be covered with container lid, tarpaulin or other appropriate coverage to prevent discharge, spillage, excessive odor, or sighting of carcass from transporting vehicle. d. Transporting vehicles shall be cleaned and disinfected on a regular basis. e. Contractor shall provide interim storage of dead animals in conformance with all federal, state, and local laws and health and sanitation practices. f. Contractor shall comply with all local and state laws pertaining to vehicles and traffic and the contractor’s responsibility for obedience of traffic regulations pursuant to Poway Municipal Code (PMC) Chapter 10 – Vehicles and Traffic. 4. Disposal a. Contractor shall dispose of all dead animals in conformity with applicable federal, state, and local laws including PMC Chapter 6.16. b. Disposal of dead animals retrieved by the Contractor is the total responsibility of the Contractor. 5. Dead Animal Removal on Private Property Contractor shall make available to members of the general public the removal of dead animals from private property located within the City limits, the cost of which is the responsibility of the property owner, not the City. The City assumes no liability or responsibility for the cost of dead animal removal on private property. Contractor will charge private property owners, on a per occurrence basis, a unit price of Ninety ($90) to One-Hundred Twenty Five ($125) dollars for animals weighing less than 250 pounds, and Two-Hundred ($200) to One-Thousand Two-Hundred and Fifty ($1,250) for animals weighing between 250 pounds and 1,500 pounds. All services provided by Contractor under this Agreement shall be performed in accordance with all applicable federal, state and city regulations and ordinances. B. Compensation and Reimbursement. City shall pay Consultant a flat monthly fee of One-Thousand, Nine-Hundred and Forty Dollars ($1,940) as stated in the Flat Monthly Fee Schedule which is included in this document as Attachment 1. Consultant's fee shall include and Consultant shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received. In addition to said consulting fee, Consultant shall be reimbursed for all reasonable expenses, including lodging, telephone, and travel (air, auto, rail) necessarily incurred in performance of the services. Consultant shall bill City for such expenses as incurred, referencing this Agreement. All expenses shall be itemized and supported by receipts for amounts in excess of Twenty-Five Dollars ($25.00). Statements for reimbursement of expenses shall be paid within ten (10) days of approval by City. All air travel shall be billed at coach or special fare rates. Reimbursement for lodging is limited to travel from outside of San Diego County. Consultant shall receive prior authorization for air travel and lodging expenses. All other expenses shall be reimbursed in accordance with City's cash disbursement policies in effect at the time incurred. 12 of 18 August 20, 2019, Item #1.5 C. Term of Agreement. This Agreement shall be effective from the period commencing August 21, 2019, and ending August 20, 2022, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." This Agreement may be extended for up to two additional one- year periods upon approval in writing of the City Manager and Consultant. Upon expiration or termination of this Agreement, Consultant shall return to City any and all equipment, documents or materials and all copies made thereof which Consultant received from City or produced for City for the purposes of this Agreement. D. Consultant's Insurance. 1. Coverages: Consultant shall obtain and maintain during the life of this Agreement all of the following insurance coverages: (a) Comprehensive General Liability, including premises-operations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate. (b) Automobile Liability, including owned, hired, and non-owned vehicles: $1,000,000 combined single limit. (c) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance. 2. Endorsements: Endorsements shall be obtained so that each policy contains the following three provisions: (a) Additional Insured. (Not required for Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject service and contract with City." (b) Notice. "Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City." (c) Primary Coverage. "The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City." 3. Insurance Certificates: 13 of 18 August 20, 2019, Item #1.5 Consultant shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement. E. Notices. All notices, billings and payments hereunder shall be in writing and sent to the following addresses: To City: City of Poway – Development Services 13325 Civic Center Drive Poway, CA 92064 To Consultant: D&D Services, Inc. 4150 Bandini Blvd Vernon, CA 90058 14 of 18 August 20, 2019, Item #1.5 EXHIBIT “B” Cal Gov Code § 7522.56 Deering's California Codes are current through all 1016 chapters of the 2018 Regular Session and the November 6, 2018 Ballot Measures. Deering's California Codes Annotated > GOVERNMENT CODE > Title 1 General > Division 7 Miscellaneous > Chapter 21 Public Pension and Retirement Plans > Article 4 California Public Employees' Pension Reform Act of 2013 7522.56. Provisions applicable to person receiving pension benefit from public retirement system; Section supersedes conflicting provisions (a)This section shall apply to any person who is receiving a pension benefit from a public retirement system and shall supersede any other provision in conflict with this section. (b) A retired person shall not serve, be employed by, or be employed through a contract directly by, a public employer in the same public retirement system from which the retiree receives the benefit without reinstatement from retirement, except as permitted by this section. (c) A person who retires from a public employer may serve without reinstatement from retirement or loss or interruption of benefits provided by the retirement system upon appointment by the appointing power of a public employer either during an emergency to prevent stoppage of public business or because the retired person has skills needed to perform work of limited duration. (d)Appointments of the person authorized under this section shall not exceed a total for all employers in that public retirement system of 960 hours or other equivalent limit, in a calendar or fiscal year, depending on the administrator of the system. The rate of pay for the employment shall not be less than the minimum, nor exceed the maximum, paid by the employer to other employees performing comparable duties, divided by 173.333 to equal an hourly rate. A retired person whose employment without reinstatement is authorized by this section shall acquire no service credit or retirement rights under this section with respect to the employment unless he or she reinstates from retirement. (e) (1)Notwithstanding subdivision (c), any retired person shall not be eligible to serve or be employed by a public employer if, during the 12-month period prior to an appointment described in this section, the retired person received any unemployment insurance compensation arising out of prior employment subject to this section with 15 of 18 August 20, 2019, Item #1.5 § a public employer. A retiree shall certify in writing to the employer upon accepting an offer of employment that he or she is in compliance with this requirement. (2)A retired person who accepts an appointment after receiving unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment. (f)A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions: (1)The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on a consent calendar. (2) (A)Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to determine if abuses of the system occur. If necessary, the department may assume an agency's appointing authority for retired workers and may charge the department an appropriate amount for administering that authority. (B)For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar. (C)For employees of the California State University, the Trustees of the California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar. (3)The retiree is eligible to participate in the Faculty Early Retirement Program pursuant to a collective bargaining agreement with the California State University that existed prior to January 1, 2013, or has been included in subsequent agreements. (4)The retiree is a public safety officer or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter. 16 of 18 August 20, 2019, Item #1.5 (g)A retired person who accepted a retirement incentive upon retirement shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement and subdivision (f) shall not apply. (h)This section shall not apply to a person who is retired from the State Teachers' Retirement System, and who is subject to Section 24214, 24214.5 or 26812 of the Education Code. (i)This section shall not apply to (1) a subordinate judicial officer whose position, upon retirement, is converted to a judgeship pursuant to Section 69615, and he or she returns to work in the converted position, and the employer is a trial court, or (2) a retiree of the Judges' Retirement System or the Judges' Retirement System Il who is assigned to serve in a court pursuant to Section 68543.5. History Added Stats 2012 ch 296 § 15 (AB 340), effective January 1, 2013. Amended Stats 2013 ch 528 § 11 (SB 13), effective October 4, 2013 (ch 528 prevails); ch 76 § 75 (AB 383), effective January 1, 2013; Stats 2014 ch 238 § 1 (AB 2476), effective January 1, 2015. Annotations Notes Amendments: Note— Amendments: 2013 Amendment: Substituted (1) "have passed" for "has passed" in the first sentence of subds (f)(l) and (f)(2); (2) "or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter" for "of firefighter" in subd (f)(4); and (3) "Judges' Retirement System" for "Judges' Retirement System I" in subd (i). 17 of 18 August 20, 2019, Item #1.5 Attachment 1 18 of 18 August 20, 2019, Item #1.5 Attachment A DEAD AN IMAL DISPOSAL SERV ICES FLAT MONTHLY FEE SCHED ULE CO NSULTANT shall provide all labor, materials, and eq uipmen t ne cessary for dead ani mal reporting, pick up, removal and disposal servi ces o n public streets, public property, a nd rig ht-of-ways. A. Flat Monthly Fee: $_1_,_9_4_0_._0_0 ___ Tota I Co nsisting of$ 1 , 940. 00 monthly fee plus$ 0. 00 monthly e nergy surcha rge. ONE THOUSAND NINE HUNDRED AND FORTY DOLLARS AND ZERO CENTS . Amount ofTotal Flat Monthly Fee, w ritte n in words B. Add it i ona l Service Cha rge for Pr ivate Property. Consu ltant shall m ake ava il ab l e to members of the general public the removal of dead ani mal s from private property lo cated w ithin the City limits. Th e City assumes n o liability or responsibility for the addition al services. Per occurrence fee: 1. An im als weig hing less t han 250 pounds w ill be removed at a unit price of from $ ~ 0 • 0 0 to $ 1 2 5 • 0 0 ea ch. 2. An im als we ig hin g between 250 pounds and 1,500 pounds w ill be removed at a unit price offrom$200.00 to$1,250.00 each . This document is signed by an indiv idu a l clearly authorized to bind the CONSU LTANT. Company Name and Address : D & D Services, Inc ., 41 05 Bandini Blvd ., Vernon, CA 90058 Phone: ( 323) 268-7050 Ema il: By : bi.lJJ @~~-~peeJ;;;services.com ~ Date: 7 /5/1 9 ------------------- Sign ature Pr inted Name: William M. Gorman Title : President City of Poway RFP# 20-003 - D ead Anima l Removal Services 7 August 20, 2019, Item #1.6 DATE: TO: FROM: CONTACT: SUBJECT: Summary: City of Poway COUNCIL AGENDA REPORT August 20, 2019 Honorable Mayor and Members of the City Council Michael Obermiller, P.E., Director of Public Works ~ Eric Heidemann, Assistant Director of Public Wf>iks for Maintenance Operations qj-;\ (858) 668-4705 or eheidemann@poway.or g Resol ution Terminating the Bid Process for Jan itorial Services, RFP No. 19-021 , and Directi ng Staff to Re-advertise , Proceed with Open Market Purchasing or Competitive Negotiations A notice inviting proposals for Janitorial Services (RFP No. 19-021) was duly advertised on June 25 , 2019. Two proposals were received and opened on July 11 , 2019. The two proposals exceeded the Fiscal Year 2019-20 budget. Per Municipal Code Section 3 .28.070 (E), at its sole discretion, the City Counci l may reject all bids presented and re-advertise for bids , or may direct staff to proceed with the project by open market purchasing or competitive negotiation, in accordance with California Public Contract Code Section 20166 and 20167 . Recommended Action: It is recommended that the City Council: 1) Adopt the attached Resolution (Attachment A ) terminat ing the bid process for the Janitorial Services Request for Proposal (RFP No . 19-021 ); 2) Authorize staff to proceed with re-advertisement , open market purchasing or competitive negotiation; and 3) Authorize the City Manager to execute any necessary documents. Discussion: The Janitorial Services Request for Proposal (RFP No. 19-021 ) consists of providing comprehensive custodial cleaning services for 30 City buildings co vering approximately 151 ,366 square feet. Among the 30 City bu ildings are C ity Hall , Library, Poway Center for Performing Arts , Water Treatment Plant, t wo fire stations and seven park restrooms . The contractor provides for all personnel, equipment and materials to provide regular janitorial services . The frequency of service is dependent upon the level of use of the facility. The City has used contract services to provide custodial ma intenance of City locations for over 20 years. The current janitorial contract was approved by Council to VIP Holdings, Inc., on June 17, 2014. The original contract was issued for two years beginn ing July 1, 2016, with the option of three , one-year extensions, with the current term expiring on August 30 , 2019 . On an annual basis , the City's current janitorial services provider, VIP Holdings, Inc., charges approximately $200,000. 1 of 4 August 20, 2019, Item #1.6 On June 25, 2019, the City of Poway advertised a Request for Proposals for Janitorial Services. The opening for the proposals was held on July 11 , 2019. Two proposals were received . The two proposals were evaluated by staff; however , the lowest priced proposal was approximately $132 ,000/year over budget. To bring costs within budget, staff revised the scope of work and requested revised proposals from the two proposers. The revised proposals were submitted on July 25 , 2019. The lowest priced rev ised proposal remained $120 ,000/year over budget. A summary of the submitted proposals is listed below: Company Proposal Revised Proposal Aztec Janitorial $340,521.38 $328,957.79 Allied Universal Janitorial Services $459,127.05 $338,094.48 The increased cost in bid amounts may be due to several factors. When the City last went to bid for janitorial services in 2014, the bidding environment was very competitive at the lower end of the scale as companies were trying to win steady government contract work. Today, government contracts are experiencing less competition , cost increases due to minimum wage , medical, employment benefit increases and consumable supply cost increases. Staff recommends resoliciting for janitorial services and adopting a Resolution term inating the bid process and allow staff to re-advertise, use open market purchasing, (informal bid), or competitive negotiation (separate negotiations are carried out with each bidder whose bid falls within the preset competitive range) to proceed with procuring these services. The City's current contractor agreed to extend the current contract through December 31 , 2019, while the City resolicits for these services. Environmental Review: This action is not subject to review under the California Environmental Quality Act (C EQA). Fiscal Impact: None. Public Notification: None. Attachments: A. Resolut ion Terminating the Bid Process for Janitorial Services, RFP No . 19-021 , and Directing Staff to Re-advertise , Proceed with Open Market Pu rc hasing or Competitive Negotiations Reviewed/Approved By: Wendy Kaserman Assistant City Manager 2 of 4 Reviewed By: Alan Fenstermacher City Attorney Approved By: c~ City Manager August 20, 2019, Item #1.6 RESOLUTION NO. 19- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, TERMINATING THE BID PROCESS FOR JANITORIAL SERVICES, RFP NO. 19-021, AND DIRECTING STAFF TO RE-ADVERTISE, PROCEED WITH OPEN MARKET PURCHASING OR COMPETITIVE NEGOTIATIONS WHEREAS, the City of Poway did duly advertise for bids for Janitorial Services, RFP No. 19-021; WHEREAS, the deadline to receive proposals for janitorial services was 2:00 p.m. on July 11, 2019; WHEREAS, two proposals were received by the City on or before the deadline; WHEREAS, pursuant to Poway Municipal Code Section 3.28.070 (E) the City Council may, in accordance with Public Contract Code Section 20166 and 20167, re-advertise, waive formal bidding and direct the Director of Finance or designee to proceed with the solicitation through the open market process or competitive negotiations; and WHEREAS, the City Council believes it to be in the best interest of the City to proceed with the solicitation through re-advertisement, the open market process or competitive negotiations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: The City Council hereby finds that after fully complying with the City's purchasing ordinance, at its sole discretion the City Council seeks to reject all bids received. SECTION 2: The City Council hereby terminates the bid process for Janitorial Services, RFP No. 19-021, and directs the Director of Finance or designee to proceed with the solicitation through either re-advertisement, open market process or competitive negotiations. SECTION 3: This Resolution shall require a four-fifths vote of the City Council. 3 of4 August 20, 2019, Item #1.6 Resolution No. 19- Page 2 PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 20th day of August, 2019 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Faviola Medina, CMC, City Clerk 4of4 August 20, 2019, Item #1.7 DATE: TO: FROM: CONTACT: SUBJECT: Summary: City of Poway COUNCIL AGENDA REPORT August 20, 2019 Honorable Mayor and Members of the City Council Michael Obermiller, P.E., Director of Public Works -t-0 Eric Heidemann, Assistant Director of Public Wo~k.~or Maintenance Operations 7{"' (858) 668-4705 or eheidemann@poway.org Approval of Ag reement w ith The Arc of San Diego for Parks Ground Ma intenance Since 1998, the City of Poway has partnered with The Arc of San Diego (The Arc) to provide park ground maintenance services through a vocational service program for adults with disabilities. The City seeks to approve a new agreement and affirm that the agreement is retroactively extended, commencing on May 1, 2019 . The term of the agreement is one year, beginning May 1, 2019 through April 30, 2020. The agreement may be extended th ro ugh a total of two (2) separate one-year extensions , subject to Council appropriation of funds . The maximum length of the agreement would be up to three (3) years. Recommended Action: It is recommended that the City Council approve an agreement for Parks Ground Maintenance with The Arc of San Diego that extends the agreement retroactively from May 1, 2019, to April 30 , 2020, and authorize the City Manager to execute the necessary documents. Discussion: Since 1998, the City of Poway and The Arc have partnered to provide quality job training programs for adults with disabilities. The Arc is a private not-for-profit and one of the San Diego region 's largest human-services agencies that provides an extensive array of services to people with disabilities in San Diego County. A focus of The Arc is providing workforce training to ensure that people w ith disabilities have unlimited potential and the right to equality of opportunity. Under the agreement, The Arc will provide four (4) trainee positions and a job coach to perform parks and ground maintenance services at various parks in the City , through the operation of a vocational program . Services will include minor landscape maintenance and litter abatement. Trainees will work four days during the week, four hours a day. The partnership between the City and The Arc provides selected participants who may have little or no work history an opportunity to learn soft skills , build workplace confidence and self-esteem through vocational tra ining. The overall goal of the partnership is to facilitate opportunities for trainees to find and retain stable employment in the community. The City's last agreement with The Arc expired . However, the Council appropriated funds in 2018 and 2019. Through the appropriation of funds , the parties have continued to perform under the 1 of 21 August 20, 2019, Item #1.7 agreement, as authorized by Council. Staff recommends both 1) approving a new agreement; and 2) formalizing , in writing, the continuous , pre-existing and Counci l authorized contractual relat ionship between the parties , retroactive to May 1, 2019. The initial term of the agreement with The Arc is one year from May 1, 2019 through April 30, 2020. The agreement may be extended subject to City Council appropriation of funds through a tota l of two (2) separate one- year extensions. The maximum length of the agreement would be up to three (3) years . The cost of the agreement for the first year is a sum not-to-exceed $56,573; the costs for year two and three is a sum not-to-exceed $61 ,160 and $65,747, respectively. The cost increases in year two and three are due to the increases in the minimum wage from the current $12 .00/hour to $15/hour through 2021 . The partnership with The Arc provides a mutually beneficial situation : The Arc is able to augment staff in the beautification of City parks, while the City is able to provide an opportunity to assist our local special needs population by improving the independence and employability through a vocational program . Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: Sufficient funds to award the agreement, as identified in this report, are available in the Fiscal Year 2019-20 Budget in the Stormwater & Flood Control Division ($41 ,765 , 412040-41200) and the Beverage Container Recycling Program ($23,651.80, PGM0025). Public Notification: None. Attachments: A. Agreement with The Arc of San Diego Reviewed/Approved By: Wendy Kaserman Assistant City Manager 2 of 21 Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch~ City Manager City of Poway STANDARD AGREEMENT FOR SERVICES This Agreement, entered into this First day of May, 2019, by and between the CITY OF POWAY (hereinafter referred to as "City") and The Arc of San Diego (hereinafter referred to as "Contractor "). RECITALS WHEREAS, City desires to obtain the services of a private contractor for the operation of a training program at various parks throughout the City (Project); and WHEREAS, Contractor is a(n) human-services non-profit that provides training to adults with developmental disabilities and has represented that Contractor possesses the necessary qualifications to provide such services; and WHEREAS, City has authorized the preparation of an agreement to retain the services of Contractor as hereinafter set forth. NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONTRACTOR ON THE FOLLOWING TERMS AND CONDITIONS: 1. Scope of Services. Contractor shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 2. Compensation and Reimbursement. City shall compensate and reimburse Contractor as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 3. Term of Agreement. The term of this Agreement shall be as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 4. Termination. This Agreement may be terminated with or without cause by City. Termination without cause shall be effective only upon 60-day written notice to Contractor. During said 60- day period Contractor shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Contractor in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination for cause shall be effected by delivery of written notice of termination to Contractor. Such termination shall be effective upon delivery of said notice. 3 of 21 ATTACHMENT A August 20, 2019, Item #1.7 5. Confidential Relationship. City may from time to time communicate to Contractor certain information to enable Contractor to effectively perform the services. Contractor shall treat all such information as confidential, whether or not so identified, and shall not disclose any part t hereof without the prior written consent of the City. Contractor shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Contractor, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Contractor without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Contractor by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. Contractor shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of the City. In its performance hereunder, Contractor shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. 6. Office Space and Clerical Support. Contractor shall provide its own office space and clerical support at its sole cost and expense. 7. Covenant Against Contingent Fees. Contractor declares that it has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement. For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 8. Ownership of Documents. All memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Contractor upon demand. 9. Conflict of Interest and Political Reform Act Obligations. During the term of this Agreement Contractor shall not act as Contractor or perform services of any kind for any person or entity whose interests conflict in any way with those of the City of Poway. Contractor shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Contractor shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Contractor has a financial interest as defined in Government Code Section 87103. Contractor represents that it has no knowledge of any financial interests which would require it to di squalify itself from any matter on which it might perform services for the City. 4 of 21 August 20, 2019, Item #1.7 “Contractor” means an individual who, pursuant to a contract with a state or local agency: (A) Makes a governmental decision whether to: 1. Approve a rate, rule or regulation; 2. Adopt or enforce a law; 3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; 4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval; 5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract; 6. Grant City approval to a plan, design, report, study, or similar item; 7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or (B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code. DISCLOSURE DETERMINATION: 1. Contractor/Contractor will not be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above. No disclosure required. 2. Contractor/Contractor will be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above. As a result, Contractor/Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Poway in a timely manner as required by law. _________________________________________________ Department Director 10. No Assignments. Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void. 11. Maintenance of Records. Contractor shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three (3) years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested. 5 of 21 August 20, 2019, Item #1.7 □ 12. Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of the City of Poway. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Contractor accomplishes such services. 13. Licenses, Permits, Etc. Contractor represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Contractor to practice its profession. 14. Contractor's Insurance. Contractor shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 15. Indemnification. (a) For Claims (as defined herein) other than those alleged to arise from Contractor’s negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shall have no liability to Contractor or any other person for, and Contractor shall indemnify, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Contractor's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Contractor, its agents, officers, directors, sub-Contractors or employees. (b) For Claims alleged to arise from Contractor’s negligent performance of professional services, Indemnitees shall have no liability to Contractor or any other person for, and Contractor shall indemnify and hold harmless Indemnitees from and against, any and all Claims that Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Contractor's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Contractor, its agents, officers, directors, sub-Contractors or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Contractor’s professional services, Contractor’s defense obligation to Indemnitees shall include only the reimbursement of reasonable defense costs and attorneys’ fees to the extent caused by Contractor’s negligence. (c) The foregoing obligations of Contractor shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers. 6 of 21 August 20, 2019, Item #1.7 (d) In any and all Claims against City by any employees of the Contractor, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor under worker's compensation acts, disability benefit acts or other employee benefit acts. (e) Contractor shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Contractor is carrying and maintaining; however, if Contractor fails to take such action as is necessary to make a claim under any such insurance policy, Contractor shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Contractor under any insurance policy or policies required pursuant to this Agreement. (f) The obligations described in Section 15(a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section 15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement. 16. Assumption of Risk. Except for injuries to persons caused by the willful misconduct of any Indemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Contractor: (a) Contractor hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Contractor that occurs in the course of, or in connection with, the performance of Contractor’s obligations under this Agreement, including but not limited to Contractor’s Scope of Services; and (b) it is hereby agreed that the Indemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Contractor or its employees in connection with Contractor’s performance its obligations under this Agreement, including but not limited to Contractor’s Scope of Services. 17. Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever. 18. Personnel. Contractor shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Poway projects. City shall have the unrestricted right to order the removal of any person(s) assigned by Contractor by giving oral or written notice to Contractor to such effect. Contractor's personnel shall at all times comply with City's drug and alcohol policies then in effect. 7 of 21 August 20, 2019, Item #1.7 19. Notices. Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof. 20. Governing Law, Forum Selection and Attorneys’ Fees. This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit “A” hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Contractor hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys’ fees, courts costs, arbitration costs, and any other fees. Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Contractor in the event of termination, Contractor's damages shall be limited to compensation for the 60-day period for which Contractor would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses. 21. Gender. Whether referred to in the masculine, feminine, or as "it," "Contractor" shall mean the individual or corporate Contractor and any and all employees of Contractor providing services hereunder. 22. Counterparts. This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding. 23. Entire Agreement. This Agreement shall constitute the entire understanding between Contractor and City relating to the terms and conditions of the services to be performed by Contractor. No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby. 24. Certification and Indemnification Regarding Public Employees’ Retirement Law/Pension Reform Act of 2013. Contractor hereby certifies that all persons providing services to City by Contractor are not current members of the California Public Employees’ Retirement System (CalPERS) and shall not become members of CalPERS while providing services to City. Contractor further provides that in the event Contractor assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in 8 of 21 August 20, 2019, Item #1.7 full compliance with Government Code section 7522.56. A copy of Government Code section 7522.56 is attached hereto as Exhibit “B.” Further, Contractor hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by CalPERS in the event CalPERS determines the person assigned by Contractor to provide services to City has been misclassified. 25. Severability. If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect. 9 of 21 August 20, 2019, Item #1.7 IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written. CITY OF POWAY THE ARC OF SAN DIEGO By: _________________________ By: _______________________________ Chris Hazeltine, City Manager Name, Title Date: ______________________ Date: ____________________________ ATTEST: Faviola Medina, City Clerk APPROVED AS TO FORM: By: Alan Fenstermacher, City Attorney 10 of 21 August 20, 2019, Item #1.7 "SPECIAL PROVISIONS" EXHIBIT "A" A. Scope of Services. Contractor agrees to perform job training services as required by City, which shall consist of the daily routine ground maintenance services further described in the Scope of Services submitted with the proposals dated April 3, 2019, which is included in this document as Attachment 1, and incorporated by reference, as if its contents were fully set forth herein. Contractor shall provide the necessary qualified personnel to perform the services. B. Compensation and Reimbursement. City shall pay Contractor a fee in accordance with the Fee Proposal submitted with the proposal dated April 3, 2019, which are included in this document as Attachment 2. For year 1 of the Agreement, City agrees to pay Contractor the sum, not to exceed fifty-six thousand, five hundred and seventy-three dollars ($56,573). Subject to City Council appropriation of funds, Contractor shall receive a sum not-to-exceed sixty-one thousand, one hundred and sixty dollars ($61,160) for year two of the Agreement, and a sum not-to-exceed sixty-five thousand, seven hundred and forty-seven dollars ($65,747) for year three of the Agreement. Contractor’s fee shall include and Contractor shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received. In addition to said consulting fee, Contractor shall be reimbursed for all reasonable expenses, including lodging, telephone, and travel (air, auto, rail) necessarily incurred in performance of the services. Contractor shall bill City for such expenses as incurred, referencing this Agreement. All expenses shall be itemized and supported by receipts for amounts in excess of Twenty-Five Dollars ($25.00). Statements for reimbursement of expenses shall be paid within ten (10) days of approval by City. All air travel shall be billed at coach or special fare rates. Reimbursement for lodging is limited to travel from outside of San Diego County. Contractor shall receive prior authorization for air travel and lodging expenses. All other expenses shall be reimbursed in accordance with City's cash disbursement policies in effect at the time incurred. C. Term of Agreement. This Agreement shall be effective from the period commencing May 1, 2019 and ending April 30, 2020, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." This Agreement may be extended for up to two additional one- year periods upon approval in writing of the City Manager and Contractor. Upon expiration or termination of this Agreement, Contractor shall return to City any and all equipment, documents or materials and all copies made thereof which Contractor received from City or produced for City for the purposes of this Agreement. D. Contractor's Insurance. 1. Coverages: Contractor shall obtain and maintain during the life of this Agreement all of the following insurance coverages: (a) Comprehensive General Liability, including premises-operations, products/completed, broad form property damage, and blanket contractual liability with the 11 of 21 August 20, 2019, Item #1.7 following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate. (b) Automobile Liability, including owned, hired, and non-owned vehicles: $1,000,000 combined single limit. (c) Contractor shall obtain and maintain, during the life of the Agreement, a policy of Professional Errors and Omissions Liability Insurance with policy limits of not less than $1,000,000 combined single limits, per claim and annual aggregate. (d) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance. 2. Endorsements: Endorsements shall be obtained so that each policy contains the following three provisions: (a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Poway and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City." (b) Notice. "Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City." (c) Primary Coverage. "The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City." 3. Insurance Certificates: Contractor shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement. E. Notices. All notices, billings and payments hereunder shall be in writing and sent to the following addresses: To City: To Contractor: City of Poway The Arc of San Diego P.O. Box 789 3030 Market Street Poway, CA 92074 San Diego, CA 92102 12 of 21 August 20, 2019, Item #1.7 EXHIBIT “B” Cal Gov Code § 7522.56 Deering's California Codes are current through all 1016 chapters of the 2018 Regular Session and the November 6, 2018 Ballot Measures. Deering's California Codes Annotated > GOVERNMENT CODE > Title 1 General > Division 7 Miscellaneous > Chapter 21 Public Pension and Retirement Plans > Article 4 California Public Employees' Pension Reform Act of 2013 7522.56. Provisions applicable to person receiving pension benefit from public retirement system; Section supersedes conflicting provisions (a)This section shall apply to any person who is receiving a pension benefit from a public retirement system and shall supersede any other provision in conflict with this section. (b) A retired person shall not serve, be employed by, or be employed through a contract directly by, a public employer in the same public retirement system from which the retiree receives the benefit without reinstatement from retirement, except as permitted by this section. (c) A person who retires from a public employer may serve without reinstatement from retirement or loss or interruption of benefits provided by the retirement system upon appointment by the appointing power of a public employer either during an emergency to prevent stoppage of public business or because the retired person has skills needed to perform work of limited duration. (d)Appointments of the person authorized under this section shall not exceed a total for all employers in that public retirement system of 960 hours or other equivalent limit, in a calendar or fiscal year, depending on the administrator of the system. The rate of pay for the employment shall not be less than the minimum, nor exceed the maximum, paid by the employer to other employees performing comparable duties, divided by 173.333 to equal an hourly rate. A retired person whose employment without reinstatement is authorized by this section shall acquire no service credit or retirement rights under this section with respect to the employment unless he or she reinstates from retirement. (e) (1)Notwithstanding subdivision (c), any retired person shall not be eligible to serve or be employed by a public employer if, during the 12-month period prior to an appointment described in this section, the retired person received any unemployment insurance compensation arising out of prior employment subject to this section with 13 of 21 August 20, 2019, Item #1.7 § a public employer. A retiree shall certify in writing to the employer upon accepting an offer of employment that he or she is in compliance with this requirement. (2)A retired person who accepts an appointment after receiving unemployment insurance compensation as described in this subdivision shall terminate that employment on the last day of the current pay period and shall not be eligible for reappointment subject to this section for a period of 12 months following the last day of employment. (f)A retired person shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement unless he or she meets one of the following conditions: (1)The employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the appointment has been approved by the governing body of the employer in a public meeting. The appointment may not be placed on a consent calendar. (2) (A)Except as otherwise provided in this paragraph, for state employees, the state employer certifies the nature of the employment and that the appointment is necessary to fill a critically needed state employment position before 180 days have passed and the appointment has been approved by the Department of Human Resources. The department may establish a process to delegate appointing authority to individual state agencies, but shall audit the process to determine if abuses of the system occur. If necessary, the department may assume an agency's appointing authority for retired workers and may charge the department an appropriate amount for administering that authority. (B)For legislative employees, the Senate Committee on Rules or the Assembly Rules Committee certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar. (C)For employees of the California State University, the Trustees of the California State University certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and approves the appointment in a public meeting. The appointment may not be placed on a consent calendar. (3)The retiree is eligible to participate in the Faculty Early Retirement Program pursuant to a collective bargaining agreement with the California State University that existed prior to January 1, 2013, or has been included in subsequent agreements. (4)The retiree is a public safety officer or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter. 14 of 21 August 20, 2019, Item #1.7 (g)A retired person who accepted a retirement incentive upon retirement shall not be eligible to be employed pursuant to this section for a period of 180 days following the date of retirement and subdivision (f) shall not apply. (h)This section shall not apply to a person who is retired from the State Teachers' Retirement System, and who is subject to Section 24214, 24214.5 or 26812 of the Education Code. (i)This section shall not apply to (1) a subordinate judicial officer whose position, upon retirement, is converted to a judgeship pursuant to Section 69615, and he or she returns to work in the converted position, and the employer is a trial court, or (2) a retiree of the Judges' Retirement System or the Judges' Retirement System Il who is assigned to serve in a court pursuant to Section 68543.5. History Added Stats 2012 ch 296 § 15 (AB 340), effective January 1, 2013. Amended Stats 2013 ch 528 § 11 (SB 13), effective October 4, 2013 (ch 528 prevails); ch 76 § 75 (AB 383), effective January 1, 2013; Stats 2014 ch 238 § 1 (AB 2476), effective January 1, 2015. Annotations Notes Amendments: Note— Amendments: 2013 Amendment: Substituted (1) "have passed" for "has passed" in the first sentence of subds (f)(l) and (f)(2); (2) "or firefighter hired to perform a function or functions regularly performed by a public safety officer or firefighter" for "of firefighter" in subd (f)(4); and (3) "Judges' Retirement System" for "Judges' Retirement System I" in subd (i). 15 of 21 August 20, 2019, Item #1.7 16 of 21 August 20, 2019, Item #1.7 ATTACHMENT 1 SCOPE OF SERVICES 17 of 21 August 20, 2019, Item #1.7 POWAY Schedule A The Arc of San Diego -Daily Routine/Schedule Monday-Lake Poway 1. Clean the fish cleaning table 2. Empty the hot coal bins and BBQs (Only if the coals are cool) 3. Pick up the ground trash 4. Remove the full trash can bags and replace with new bags 5. Place the full trash bags near the parking lot curb for City staff to pick up 6. Rake, sweep and blow off the playground surfaces 7. Sweep the ball field dugouts Tuesday -Old Poway and Aubrey Park 1. Empty the hot coal bins and BBQs (Only if the coals are cool) 2. Pick up the ground trash 3. Remove the full trash can bags and replcae with new bags 4. Place the full trash bags near the parking lot curb for City staff to pick up 5. Rake, sweep and blow off the playgound surfaces 6. Rake leaves, as needed, around the picni tables and ball field walking path 7. Sweep the boardwalk along Midland Road of fallen Olives, as needed 8. Pick up trash in the following parkings lots; Hamburger factory, Old Midland, Veterinarian Clinic, Aubrey Park and Farmers Market 9. Sweep aournd the carriage turn, park fountain and park benches Wednesday -Community Park Meet with an off•cite crew to work in one of the following areas: 1. Pick up ground trash, leaves and debris along the Pomerado Road south wall, beginning just south of Robison and heading north towards Glen Oak. 2. Pick up ground trash, leaves and debris along the Carriage Road medians, beginning at Poway Road and heading north to the entrance of Starridge Park. 3. Pick up ground trash, leaves, debris and remove weeds at the nortwest corner of Community Road and Metate. Thursday -Community Park Meet with an off-cite crew to work in one of the following areas: 1. Continue picking up ground trash, leaves and debrish along the Pomerago Road south wall heading north to Glen Oak. 2. Pick up ground trash, leaves and debris along the Carriage Road medians, heading north to the entrance of Starridge Park. 3. Pick up ground trash and debris at the Community Park parking lot and picnic areas 4. Clean up the planters by removing spent flowers and weed and raking up l eaves around the buildings and pool area. 18 of 21 August 20, 2019, Item #1.7 ATTACHMENT 2 PROPOSAL 1 EMPLOYMENT / TRAINING AGREEMENT This agreement will constitute a contract between The City of Poway hereinafter referred to as “Customer” and The Arc of San Diego, for the operation of a training program at the Customer’s various park locations throughout the City of Poway (See Schedule A) to train adults with developmental disabilities to work in the ground maintenance industry. 1.Trainees The Arc of San Diego will provide the trainees. The trainees will be selected by The Arc of San Diego. Customer will have the opportunity to provide feedback regarding trainee selection upon request. 2.Staff A Job Coach will be on the premises at all times that the trainees are working. The job coach will be an employee of The Arc of San Diego. Their primary responsibility will be to train and to supervise the consumers and to ensure that the work is performed to Customer’s specifications. 3.Work Period Trainees perform ground maintenance services at Customer’s various sites as scheduled Monday, Tuesday, Thursday and Friday 8:00 am -12:00 pm. Day and time may be adjusted by customer with at least 48 hours advanced notice. 4.The Arc of San Diego Responsibilities a.Identify and provide a labor force of trainees with disabilities sufficient to perform the Scope of Work. b.Complete the agreed work to be performed in Schedule A. c.Provide training assistance and support for the trainer and trainees, and enforce customer’s personnel policies, procedures, dress code, work habits and responsibilities as they pertain to the trainees. d.Provide remuneration to the trainees for the work performed. The Arc of San Diego does not pro-rate the monthly fee for trainees absences, instead the Job Coach will become a working member of the team. The Arc of San Diego does pro-rate the monthly fee for rain days. e.Provide Worker’s Compensation insurance, employee benefits, etc. for trainees. f.Provide proof of insurance to Customer on request. g.Share with customer responsibility of providing a safe working environment that conforms to OSHA standards 5.Customer’s Responsibilities a.Reimburse The Arc of San Diego for the work performed by the trainees in the amount of: May 1, 2019 through April 30, 2020 - $4,714.40 per month. This amount shall be invoiced monthly in arrears. This amount includes trainee benefits, payroll taxes, services, Worker’s Compensation, liability insurance, etc. b.Provide all equipment and supplies necessary for the performance of the work assigned. c.Provide enough work to keep the agreed-upon number of trainees engaged in work while on site. 19 of 21 August 20, 2019, Item #1.7 The Arc® of San Diego Achieve with us Anthony DeSalis, President &. CEO Ty Rogers, Board Chair www.arc-sd.com 3030 Market Street San Diego, CA 92102 Tel 619 685-1175 Fax 619 234-3759 2 Arc San Diego Employment Training Agreement 6. Trainee Payment and The Arc of San Diego Reimbursement The Job Coach will be responsible for the time cards of the trainees. The Arc of San Diego will carry payroll responsibility for calculating and issuing paychecks to trainees, maintaining payroll records, and billing Customer monthly at the agreed upon rate. 7. Hiring of Trainees Customer will have the right of first refusal for hiring trainees as they become ready for competitive employment. 8. Term of Agreement This agreement shall begin May 1, 2019 through April 30, 2020 and may be terminated by either party upon thirty (30) days written notice. This agreement may be terminated immediately by the Arc of San Diego in case of danger to the welfare of the trainees. 9. Attorney’s Fees and Cost If any action at law or in equity is necessary to enforce or interpret the terms of this agreement, the prevailing party shal l be entitled to reasonable attorney’s fees and the costs of such action. 10. Headings The headings and titles of this agreement are inserted only for convenience and shall not affect the interpretation or construction of any provision. 11. Governing Law This agreement shall be governed by and interpreted according to the laws of the State of California. 12. Entire Agreement This agreement contains the entire agreement between the parties. All prior negotiations between the parties are merged in this agreement, and there are no understandings or agreements other than those incorporated or referred to herein. This agreement may not be modified except by an instrument in writing; dated and signed by the duly authorized representatives of both parties. 13. Notices All notices, requests, demands, and other communications shall be in writing and shall be deemed to have been duly given if delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, and properly addressed to the following address: City of Poway-Public Works The Arc of San Diego 14467 Lake Poway Rd 3030 Market Street Poway, CA 92064 San Diego, CA 92102 Anthony DeSalis, CEO, The Arc of San Diego Date City of Poway . Date 20 of 21 August 20, 2019, Item #1.7 The Arc~ of San Diego Achieve with us. Anthony DeSalis, President & CEO Ty Roge rs, Board Chair www.arc-sd.com 3030 Market Street San Diego, CA 92102 Tel 619 685-1175 Fax 619 234-3759 Poway 5/1/19-4/30/20 Consumers Hours Day/week Weeks in a Year Hrs/yr 4 4 4 52 3328 Avg wage Avg Loaded Wage Per Visit Labor $Yearly Labor $ Min Wage May- Dec 2019 Min Wage Jan-Apr 2020 12.33$ 15.45$ 247.26$ 51,429.80$ 12.00$ 13.00$ 4 day Proposed Yearly Contract w G&A 56,573$ 4,714.40$ Monthly Cost Proposed Yearly Contract Direct Expenses 51,430$ Poway 5/1/20-4/30/21 Consumers Hours Day/week Weeks in a Year Hrs/yr 4 4 4 52 3328 Avg wage Avg Loaded Wage Per Visit Labor $Yearly Labor $ Min Wage May- Dec 2020 Min Wage Jan-Apr 2021 13.33$ 16.71$ 267.31$ 55,599.79$ 13.00$ 14.00$ 4 day Proposed Yearly Contract w G&A 61,160$ 5,096.65$ Monthly Cost Proposed Yearly Contract Direct Expenses 55,600$ Poway 5/1/21-4/30/22 Consumers Hours Day/week Weeks in a Year Hrs/yr 4 4 4 52 3328 Avg wage Avg Loaded Wage Per Visit Labor $Yearly Labor $ Min Wage May- Dec 2020 Min Wage Jan-Apr 2021 14.33$ 17.96$ 287.35467 59769.77067 14.00$ 15.00$ 4 day Proposed Yearly Contract w G&A 65,747$ 5,478.90$ Monthly Cost Proposed Yearly Contract Direct Expenses 59,770$ The Arc of San Diego City of Poway Contract Proposal 21 of 21August 20, 2019, Item #1.7l I I I I I I I l l I I I I I I l I I I I I I I August 20, 2019, Item #1.8 DATE: TO: FROM: CONTACT: SUBJECT: Summary: City of Poway COUNCIL AGENDA REPORT August 20, 2019 Honorable Mayor and Members of the City Council Aaron Beanan, Director of Finance ~ Stacey Tang, Finance Manager gT (858) 668-4426 or stang@poway.org City's Investment Report as of June 30, 2019 Quarterly reports of investments are required to be presented to the City Council. For your information, attached is an investment portfolio report as of June 30, 2019. Recommended Action: It is recommended that the City Council accept and file the attached report. Discussion: Pursuant to Government Code Sec. 53646(b) and the City's Investment Policy, the Finance Director (i.e., Treasurer) renders a quarterly investment report to the City Council concerning the investment portfolio's earnings and performance results. In accordance with the Investment Policy, the quarterly report includes information such as the investment type, issuer, date of maturity, par value, amount invested, current market value, and the source of the market value information. The City is in compliance with its adopted investment policy, and the City's investment program provides sufficient liquidity to meet its cash flow requirements for the next six months. The fair value of the City's investment portfolio as of June 30, 2019, was $124, 158,481. It consisted of the following: Investment Portfolio Total Deposits at CalTRUST $ 22,430,398 Deposits at the Local Agency Investment Fund (LAIF) 29,261,212 U. S. Treasury Notes 11,035,860 U. S. Instrumentalities 40,004,279 Corporate Notes 21,426,732 Fair Value of Investment Portfolio as of June 30, 2019 $124,158,481 The attached portfolio report (Attachment B) and investment report (Attachment C) were prepared by the City's investment manager, Insight Investment, with input from the City's Finance Department. The portfolio report includes all investments while the investment report includes only those investments managed by Insight Investment. 1 of 29 August 20, 2019, Item #1.8 All City funds, except those identified in Attachment D, are pooled and invested, with earned interest allocated quarterly based on the average daily cash balance in each fund. The funds on deposit at LAIF and CalTRUST earn interest at variable rates. The interest rate for the month ending June 30, 2019, is estimated at 2.43% for LAIF, 2.84% for the CalTRUST short-term fund, and 2.31 % for the CalTRUST medium-term fund. The values of fixed income securities, as legal investment tools authorized under California government codes, are closely tied with interest rates. As interest rates go up, the market values of the securities go down, and vice versa. This is known as interest rate risk or market risk. A portfolio's duration is a common measurement of interest rate risk. The Finance Department, in conjunction with Insight Investment, will be increasing the duration of the externally managed investment portfolio over the next few months by investing in longer-term investments (e.g. treasuries and corporate notes). This strategy is being employed based on anticipation that the Federal Reserve will lower the interest rate by 25 basis points at their July 31s t meeting. The strategy will help preserve the city's interest earning ability in an environment of declining interest rates while also help increase market value. While not within the scope of this report's time period, it should be noted this strategy was executed during the month of July. For fixed income securities, the difference between amortized cost and fair value is considered an unrealized gain or loss. A realized loss is when the principal of the security is redeemed before its maturity date at a fair value lower than its amortized cost value. The amortized cost value of the externally managed investment portfolio is $72,314,329; the fair value is $72,466,871 for an unrealized gain of $152,542 or 0.21 % of the total amortized cost value. The source of the fair value information for the U.S. Treasury Notes, the U.S. Instrumentalities, Corporate Notes, and Municipal Bonds is Interactive Data Corporation. Also included with this report are recaps of the City's cash and investments held by fiscal agents, non-managed investments, and cash on hand (Attachment D). The total book value of the cash and investments held by our fiscal agent, U.S. Bank, at June 30, 2019, was $624,427. The source of the market value information for these investments was U.S. Bank. The total book value of the non-managed investments was $94,926 at June 30, 2019. The City's cash on hand at June 30, 2019, totaled $794,697. The June 30, 2019, balance of the City's Library Trust Fund is $260,519. Through the Fiscal Year 2018-19 period ending June 30, 2019, no transfer of interest earnings has been made to the General Fund. At the close of Fiscal Year 2018-19, 90% of the Library Trust Fund's interest earnings will be transferred to the General Fund. Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: The externally managed investment portfolio earned $116,235 interest during June 2019, as well as $120,473 during May 2019, and $111,111 during April 2019. Public Notification: None. 2 of 29 August 20, 2019, Item #1.8 Attachments: A Investment Statistics B. Investment Portfolio Report prepared by Insight Investment C. Investment Report Prepared by Insight Investment D. City of Poway Inve stments and Cash with Fiscal Agent; General, Payroll , and Petty Cash Report at June 30, 2019 Reviewed/Approved By : Wendy Kaserman Assistant City Manager 3 of 29 Reviewed By: Alan Fenstermacher City Attorney Approved By: c ~ City Manager City of Poway Investment Statistics June March June 2018 2019 2019 Separately Managed Investment Pools Fair Value: CalTRUST Short-Term Deposits 10,836,888 11,050,617 11,136,533 CalTRUST Medium-Term Deposits 10,848,111 11,139,326 11,293,865 Deposits at the Local Agency Investment Fund (LAIF)21,221,900 17,903,428 29,261,212 Total Fair Value 42,906,899 40,093,371 51,691,610 Weighted Average Yield 1.92%2.44%2.49% Effective Average Duration in days 1 1 1 Weighted Average Maturity in days 1 1 1 Externally Managed Investment Pools Fair Value: U. S. Treasury Notes 13,886,728 12,473,258 11,035,860 U. S. Instrumentalities 36,409,814 38,221,348 40,004,279 Corporate Bonds 21,319,559 21,342,785 21,426,732 Municipal Bonds 1,233,432 0 0 Total Fair Value 72,849,533 72,037,391 72,466,871 Amortized Cost Value: U. S. Treasury Notes 13,979,906 12,497,341 10,999,625 U. S. Instrumentalities 36,805,075 38,326,583 39,893,064 Corporate Bonds 21,585,780 21,431,153 21,421,640 Municipal Bonds 1,235,000 0 0 Total Amortized Cost Value 73,605,761 72,255,077 72,314,329 Unrealized Gain (Loss) (756,228)(217,686)152,542 Accrued Interest Earned 95,010 121,176 116,235 Weighted Average Yield 1.82%1.95%2.01% Effective Average Duration in years 1.13 0.88 1.00 Weighted Average Maturity in years 1.16 0.92 1.05 Total Fair Value of Portfolio Assets 115,756,432 112,130,762 124,158,481 Weighted Average Yield 1.85%2.13%2.21% Effective Average Duration in years 0.71 0.57 0.58 Weighted Average Maturity in years 0.73 0.59 0.61 Glossary of Yield Terminology Coupon: A bond's coupon is the periodic interest payment made to the holder of the fixed income security during the life of the bond. Coupon payments can be made monthly, quarterly, or annually. Book Yield: The Book Yield is that rate of return that will make the present value of the future cash flows of a fixed income security equal to the price paid for the security. This assumes that the security will be held to its maturity. Current Yield: Annual rate of return on an investment expressed as a percentage. Current Yield of a fixed income security is the annualized earnings (coupon) divided by the bond's market value as of the valuation date. One Year Total Yield: The One Year Total Yield or One Year Return represents the portfolio's percentage change over a year's time, factoring in interest payments, changes in market value and reinvestment of distributions. Yield to Maturity: The Yield to Maturity (YTM) or Market Yield to Maturity of a fixed income security is that rate of interest that will make the present value of the future cash flows equal to the market value as of the valuation date, assuming the bond is held to maturity. Weighted Average Yield: The total yield on a bond portfolio divided by the number of bonds contained in it, weighted for the size of each bond so that the yield of large holdings does not drown out the calculation of yields on small holdings. ATTACHMENT A4 of 29 August 20, 2019, Item #1.8 %Return LAIF 29,261,212$ 57%2.43% CalTrust - Short 11,136,533$ 22%2.84% CalTrust - Medium 11,293,865$ 22%2.31% Total Internally Managed 51,691,610$ 42% Weighted Average Yield 2.49% Days Effective Average Duration - Internal 1 Weighted Average Maturity - Internal 1 %Return Treasury Securities 11,035,860$ 15%1.94% Instrumentality Securities 40,004,279$ 55%1.97% Corporate Notes 21,426,732$ 30%2.11% Total Externally Managed 72,466,871$ 58% Weighted Average Yield 2.01% Years Effective Average Duration - External 1.00 Weighted Average Final Maturity - External 1.05 Total Portfolio Assets %Return LAIF 29,261,212$ 24%2.43% CalTrust - Short 11,136,533$ 9%2.84% CalTrust - Medium 11,293,865$ 9%2.31% Treasury Securities 11,035,860$ 9%1.94% Instrumentality Securities 40,004,279$ 32%1.97% Corporate Notes 21,426,732$ 17%2.11% Total Portfolio Assets 124,158,481$ Weighted Average Yield 2.21% Years Effective Average Duration - Total 0.58 Weighted Average Maturity - Total 0.61 Portfolio Change Beginning Balance 114,896,151$ Ending Balance 124,158,481$ Assets values shown at Market June 30, 2019 City of Poway Monthly Investment Portfolio Report Externally Managed Assets Seperately Managed Investment Pools LAIF, 57% CalTrust -Short, 22% CalTrust - Medium, 22% Treasury Securities, 15% Instrumentality Securities, 55% Corporate Notes, 30% CalTrust -Short 12% CalTrust - Medium 12% Treasury Securities 12% Instrumentality Securities 42% Corporate Notes 22% ATTACHMENT B5 of 29 August 20, 2019, Item #1.8 CITY OF POWAYJune 2019FOR PROFESSIONAL CLIENTS ONLYNOT TO BE DISTRIBUTED TO RETAIL CLIENTSTHIS DOCUMENT SHOULD NOT BE REPRODUCED INANY FORM WITHOUT PRIOR WRITTEN APPROVALATTACHMENT C6 of 29 August 20, 2019, Item #1.8Insight INVESTMENT Part of > BNY MELLON ContentsFixed income market review3Activity and performance summary4Recap of securities held6Maturity distribution of securities held7Securities held8GASB 40 - Deposit and investment risk disclosure14Securities purchased19Securities sold and matured20Transaction report21Additional information227 of 29 August 20, 2019, Item #1.8 FIXED INCOME MARKET REVIEWAs of June 30, 2019CITY OF POWAY ACTIVITY AND PERFORMANCE SUMMARYFor the period June 1, 2019 - June 30, 2019CITY OF POWAYAmortized Cost Basis Activity Summary72,296,781.53Opening balance79,440.95Income received79,440.95Total receipts0.00Total disbursements(63,445.32)Interportfolio transfers(63,445.32)Total Interportfolio transfers0.00Realized gain (loss)(9,273.44)Total amortization expense10,825.16Total OID/MKT accretion income0.00Return of capitalClosing balance72,314,328.88Ending fair value72,466,870.89152,542.01Unrealized gain (loss)Comparative Rates of Return (%)* Twelvemonth trailing* Sixmonth trailing* One monthFed Funds2.241.190.19Overnight Repo2.331.220.20Merrill Lynch 3m US Treas Bill2.251.160.17Merrill Lynch 6m US Treas Bill2.331.160.16ML 1 Year US Treasury Note2.491.190.16ML 2 Year US Treasury Note2.531.140.15ML 5 Year US Treasury Note2.571.140.15* rates reflected are cumulativeSummary of Amortized Cost Basis Return for the PeriodTotal portfolioInterest earned116,234.57Accretion (amortization)1,551.72Realized gain (loss) on sales0.00Total income on portfolio117,786.29Average daily amortized cost72,298,956.18Period return (%)Weighted average final maturity in days385YTD return (%)Detail of Amortized Cost Basis ReturnInterestearnedRealizedgain (loss)Accretion(amortization)Totalincome0.00Corporate Bonds40,016.93 (3,547.49)36,469.440.00Government Agencies59,269.37 4,470.4563,739.820.00Government Bonds16,948.27628.7617,577.03Total116,234.57 1,551.72 0.00 117,786.290.160.9649 of 29 August 20, 2019, Item #1.8 ACTIVITY AND PERFORMANCE SUMMARYFor the period June 1, 2019 - June 30, 2019CITY OF POWAYFair Value Basis Activity Summary72,304,403.70Opening balance79,440.95Income received79,440.95Total receipts0.00Total disbursements(63,445.32)Interportfolio transfers(63,445.32)Total Interportfolio transfers0.00Unrealized gain (loss) on security movements0.00Return of capitalChange in fair value for the period146,471.56Ending fair value72,466,870.89Comparative Rates of Return (%)* Twelvemonth trailing* Sixmonth trailing* One monthFed Funds2.241.190.19Overnight Repo2.331.220.20ICE ML 3m US Treas Bill2.311.240.22ICE ML 6m US Treas Bill2.511.380.27ICE ML 1 Year US Treasury Note2.981.760.40ICE ML US Treasury 1-33.962.440.52ICE ML US Treasury 1-54.893.060.65* rates reflected are cumulativeDetail of Fair Value Basis ReturnInterestearnedChange infair valueTotalincomeCorporate Bonds40,016.93 39,454.69 79,471.62Government Agencies59,269.37 80,670.00 139,939.37Government Bonds16,948.27 26,346.87 43,295.14Total116,234.57 146,471.56 262,706.13Summary of Fair Value Basis Return for the PeriodTotal portfolioInterest earned116,234.57Total income on portfolio262,706.13Average daily total value *72,795,960.69Period return (%)0.36Weighted average final maturity in days385Change in fair value146,471.56YTD return (%)1.85* Total value equals market value and accrued interest510 of 29 August 20, 2019, Item #1.8 RECAP OF SECURITIES HELDAs of June 30, 2019CITY OF POWAYWeightedaveragefinalmaturity (days)Weightedaverageeffectiveduration (years)PercentofportfolioAmortizedcostHistoricalcostFair value Unrealizedgain (loss)Corporate Bonds21,523,444.28 21,421,639.99 21,426,731.89 5,091.90313 29.750.81Government Agencies39,828,852.50 39,893,064.19 40,004,278.50 111,214.31411 55.051.07Government Bonds11,002,441.42 10,999,624.70 11,035,860.50 36,235.80429 15.211.14Total72,354,738.20 72,314,328.88 72,466,870.89 152,542.01385 100.001.00Corporate BondsGovernment AgenciesGovernment BondsPortfolio diversification (%)Corporate Bonds29.75Government Agencies55.05Government Bonds15.21Portfolio diversification (%)611 of 29 August 20, 2019, Item #1.8■ ■ ■ Total 100.00 MATURITY DISTRIBUTION OF SECURITIES HELDAs of June 30, 2019CITY OF POWAYMaturityHistoric cost PercentUnder 90 days13,046,803.4718.0390 to 179 days11,875,739.3716.41180 days to 1 year17,536,222.9424.241 to 2 years17,865,397.2524.692 to 3 years8,013,199.5411.083 to 4 years4,017,375.635.554 to 5 years0.000.00Over 5 years0.000.0072,354,738.20100.00Maturity distribution0.005.0010.0015.0020.00Historical cost (mm)Under 90 days90 to 179 days180 days to 1 year1 to 2 years2 to 3 years3 to 4 years4 to 5 yearsOver 5 years712 of 29 August 20, 2019, Item #1.8 SECURITIES HELDAs of June 30, 2019CITY OF POWAYAmortized cost/Accretion(amortization)Fair value/Change in fairvalueInterestreceivedInterestearnedUnrealizedgain(loss)Coupon Maturity/Call dateHistorical cost/Accrued interestpurchasedCusip/DescriptionTotalaccruedinterest%PortcostPar value orsharesCorporate Bonds68389XAG05.000 07/08/20191,038,880.00 1,000,606.32(1,760.00)(196.32) 0.00 4,027.78 23,888.890.00 (2,273.68)ORACLE CORP 5% 08JUL20191.441,000,410.001,000,000.00037833CB41.100 08/02/2019989,640.00 999,591.221,450.00(591.22) 0.00 886.11 4,461.110.00383.23APPLE INC 1.1% 02AUG20191.37999,000.001,000,000.000258M0DP12.250 08/15/20192,025,389.28 2,008,859.91901.59(1,313.72) 0.00 3,639.50 16,942.500.00(573.27)AMERICAN EXPRESS CREDIT2.25% 15AUG20192.802,007,546.192,008,000.0048127HAA72.200 10/22/2019990,780.00 997,853.14838.001,814.86 0.00 1,772.23 4,155.560.00575.05JPMORGAN CHASE & CO 2.2%22OCT20191.37999,668.001,000,000.0090331HML42.125 10/28/20191,886,035.00 1,895,509.891,423.103,403.31 0.00 3,252.43 6,953.4709/28/20190.001,141.55US BANK NA CINCINNATI2.125% 28OCT2019 (CALLABLE28SEP19)2.611,898,913.201,900,000.0002665WBZ32.000 11/13/2019993,010.00 998,465.89673.00225.11 0.00 1,611.11 2,611.110.00346.04AMERICAN HONDA FINANCE2% 13NOV20191.37998,691.001,000,000.0014912L6F32.250 12/01/20191,011,910.00 1,002,179.89136.50(2,712.39) 11,250.00 1,812.50 1,812.500.00(433.09)CATERPILLAR FINL SERVICE2.25% 01DEC20191.40999,467.501,000,000.00717081EB51.700 12/15/2019999,940.00 999,989.511,397.00(2,385.51) 8,500.00 1,369.44 708.330.001.90PFIZER INC 1.7% 15DEC20191.38997,604.001,000,000.0017275RAH54.450 01/15/20201,070,170.00 1,014,048.41(968.00)(2,995.41) 0.00 3,584.72 20,395.830.00 (2,161.29)CISCO SYSTEMS INC 4.45%15JAN20201.481,011,053.001,000,000.00594918AY01.850 02/12/20201,506,140.00 1,501,239.753,066.00(4,178.25) 0.00 2,235.42 10,637.5001/12/20200.00(193.71)MICROSOFT CORP 1.85%12FEB2020 (CALLABLE12JAN20)2.081,497,061.501,500,000.00813 of 29 August 20, 2019, Item #1.8 SECURITIES HELDAs of June 30, 2019CITY OF POWAYAmortized cost/Accretion(amortization)Fair value/Change in fairvalueInterestreceivedInterestearnedUnrealizedgain(loss)Coupon Maturity/Call dateHistorical cost/Accrued interestpurchasedCusip/DescriptionTotalaccruedinterest%PortcostPar value orsharesCorporate Bonds25468PDP81.950 03/04/20201,504,635.00 1,501,114.231,765.50(5,063.73) 0.00 2,356.25 9,425.000.00(136.99)TWDC ENTERPRISES 18 CORP1.95% 04MAR20202.081,496,050.501,500,000.00713448CS51.850 04/30/20201,499,655.00 1,499,903.361,971.00(3,752.36) 0.00 2,312.50 4,625.0003/30/20200.009.66PEPSICO INC 1.85%30APR2020 (CALLABLE30MAR20)2.071,496,151.001,500,000.0069353RES32.600 07/21/20201,016,010.00 1,005,751.80920.00(2,650.80) 0.00 2,094.44 11,483.3306/21/20200.00(491.61)PNC BANK NA 2.6% 21JUL2020(CALLABLE 21JUN20)1.401,003,101.001,000,000.00053015AD52.250 09/15/20201,002,630.00 1,001,080.2777.00(447.27) 0.00 1,812.50 6,562.5008/15/20200.00(80.02)AUTOMATIC DATAPROCESSNG 2.25% 15SEP2020(CALLABLE 15AUG20)1.391,000,633.001,000,000.00191216BT61.875 10/27/20201,987,240.00 1,994,113.627,094.001,572.38 0.00 3,020.83 6,562.500.00370.22COCA-COLA CO/THE 1.875%27OCT20202.751,995,686.002,000,000.0089233P7F72.625 01/10/20232,001,380.00 2,001,332.7820,470.0024,363.22 0.00 4,229.17 24,791.670.00(31.48)TOYOTA MOTOR CREDIT CORP2.625% 10JAN20232.772,025,696.002,000,000.00Total Corporate Bonds21,523,444.28 21,421,639.99 21,426,731.89 5,091.90 19,750.00 40,016.930.00 (3,547.49)29.75156,016.8039,454.6921,408,000.00Government Agencies3133EHPW71.420 07/03/2019998,942.00 999,995.49707.00(38.49) 0.00 1,143.89 6,981.670.0045.15FEDERAL FARM CREDIT BANK1.42% 03JUL2019 CALLABLE1.38999,957.001,000,000.003135G0L761.075 07/11/20191,000,000.00 1,000,000.001,050.00(340.00) 0.00 865.97 5,046.530.000.00FANNIE MAE 1.075%11JUL2019 CALLABLE1.38999,660.001,000,000.00914 of 29 August 20, 2019, Item #1.8 SECURITIES HELDAs of June 30, 2019CITY OF POWAYAmortized cost/Accretion(amortization)Fair value/Change in fairvalueInterestreceivedInterestearnedUnrealizedgain(loss)Coupon Maturity/Call dateHistorical cost/Accrued interestpurchasedCusip/DescriptionTotalaccruedinterest%PortcostPar value orsharesGovernment Agencies3134G9Q751.250 07/26/2019997,000.00 999,888.571,108.00(583.57) 0.00 1,006.94 5,347.220.00128.57FREDDIE MAC 1.25%26JUL2019 CALLABLE #00001.38999,305.001,000,000.003137EADK21.250 08/01/20191,006,100.00 1,000,161.07934.00(999.07) 0.00 1,006.94 5,173.610.00(155.88)FREDDIE MAC 1.25%01AUG20191.39999,162.001,000,000.003130AEU732.375 08/27/20191,998,360.00 1,999,743.89640.00636.11 0.00 3,826.39 16,229.170.00134.79FEDERAL HOME LOAN BANK2.375% 27AUG20192.762,000,380.002,000,000.003136G36X81.140 09/13/20191,998,000.00 1,999,864.812,340.00(4,024.81) 0.00 1,836.67 6,776.670.0055.55FANNIE MAE 1.14% 13SEP2019CALLABLE2.761,995,840.002,000,000.003134G3N301.500 10/03/2019993,500.00 999,064.24970.00(984.24) 0.00 1,208.33 3,625.000.00301.86FREDDIE MAC 1.5%03OCT2019 CALLABLE1.37998,080.001,000,000.003135G0R391.000 10/24/2019983,180.00 997,973.071,761.00(1,664.07) 0.00 805.55 1,833.330.00533.41FANNIE MAE 1% 24OCT20191.36996,309.001,000,000.003130AA2H01.125 11/29/2019997,150.00 999,613.951,790.00(4,003.95) 0.00 906.25 968.750.0077.72FEDERAL HOME LOAN BANK1.125% 29NOV20191.38995,610.001,000,000.003136G4DA81.200 12/30/2019998,250.00 999,728.211,860.00(3,818.21) 0.00 1,000.00 6,000.0009/30/20190.0045.29FANNIE MAE 1.2% 30DEC2019(CALLABLE 30SEP19) #00011.38995,910.001,000,000.003133EGLA11.170 01/13/20201,999,780.00 1,999,964.561,780.00(11,244.56) 0.00 1,885.00 10,855.000.005.51FEDERAL FARM CREDIT BANK1.17% 13JAN2020 (CALLABLE11JUL19)2.761,988,720.002,000,000.003137EAEE51.500 01/17/20202,957,514.00 2,981,029.904,668.008,335.10 0.00 3,625.00 20,375.000.002,888.85FREDDIE MAC 1.5% 17JAN20204.092,989,365.003,000,000.001015 of 29 August 20, 2019, Item #1.8 SECURITIES HELDAs of June 30, 2019CITY OF POWAYAmortized cost/Accretion(amortization)Fair value/Change in fairvalueInterestreceivedInterestearnedUnrealizedgain(loss)Coupon Maturity/Call dateHistorical cost/Accrued interestpurchasedCusip/DescriptionTotalaccruedinterest%PortcostPar value orsharesGovernment Agencies3130AECJ72.625 05/28/20201,497,100.50 1,498,456.112,229.009,502.89 0.00 3,171.87 3,500.000.00141.21FEDERAL HOME LOAN BANK2.625% 28MAY20202.071,507,959.001,500,000.003130ABY341.613 05/29/20201,994,820.00 1,998,181.204,420.00(5,981.20) 0.00 2,598.72 2,777.940.00165.85FEDERAL HOME LOAN BANK1.613% 29MAY20202.761,992,200.002,000,000.003136G4KD41.750 06/29/20201,899,525.00 1,899,860.684,750.00(1,418.68) 0.00 2,678.47 16,717.3609/29/20190.0011.64FANNIE MAE 1.75% 29JUN2020(CALLABLE 29SEP19)2.631,898,442.001,900,000.003133EHYM91.500 09/14/20201,993,720.00 1,997,464.632,400.00(8,464.63) 0.00 2,416.66 8,833.330.00175.25FEDERAL FARM CREDIT BANK1.5% 14SEP20202.761,989,000.002,000,000.003130AEWA42.625 10/01/20201,990,580.00 1,993,860.662,614.0023,285.34 0.00 4,229.17 12,979.170.00421.99FEDERAL HOME LOAN BANK2.625% 01OCT20202.752,017,146.002,000,000.003133EGM511.650 12/01/2020996,971.00 998,922.882,300.00(2,102.88) 8,250.00 1,329.17 1,329.170.0063.23FEDERAL FARM CREDIT BANK1.65% 01DEC20201.38996,820.001,000,000.003130A3UQ51.875 12/11/2020997,820.00 998,962.762,220.00670.24 9,375.00 1,510.41 989.580.0059.73FEDERAL HOME LOAN BANK1.875% 11DEC20201.38999,633.001,000,000.003133EKAJ52.500 02/11/2021999,265.00 999,405.242,740.0011,304.76 0.00 2,013.89 9,652.780.0030.71FEDERAL FARM CREDIT BANK2.5% 11FEB20211.381,010,710.001,000,000.003133EJJD22.540 04/05/20211,004,390.00 1,003,818.702,470.007,571.30 0.00 2,046.11 5,997.220.00(180.41)FEDERAL FARM CREDIT BANK2.54% 05APR20211.391,011,390.001,000,000.00313379RB71.875 06/11/2021985,600.00 987,779.183,020.0012,490.82 9,375.00 1,510.41 989.580.00523.01FEDERAL HOME LOAN BANK1.875% 11JUN20211.361,000,270.001,000,000.001116 of 29 August 20, 2019, Item #1.8 SECURITIES HELDAs of June 30, 2019CITY OF POWAYAmortized cost/Accretion(amortization)Fair value/Change in fairvalueInterestreceivedInterestearnedUnrealizedgain(loss)Coupon Maturity/Call dateHistorical cost/Accrued interestpurchasedCusip/DescriptionTotalaccruedinterest%PortcostPar value orsharesGovernment Agencies3135G0U352.750 06/22/20212,017,500.00 2,015,536.166,770.0020,577.84 27,500.00 4,430.55 1,222.220.00(654.61)FANNIE MAE 2.75% 22JUN20212.792,036,114.002,000,000.003133EKCB02.500 07/01/2021999,030.00 999,172.343,899.0014,736.66 0.00 2,013.89 8,263.890.0034.43FEDERAL FARM CREDIT BANK2.5% 01JUL20211.381,013,909.001,000,000.003130AABG21.875 11/29/2021990,090.00 991,075.874,530.0011,031.13 0.00 1,510.41 1,614.580.00308.09FEDERAL HOME LOAN BANK1.875% 29NOV20211.371,002,107.001,000,000.003135G0U922.625 01/11/20221,513,185.00 1,512,357.556,852.0018,792.95 0.00 3,171.88 18,484.380.00(420.51)FANNIE MAE 2.625%11JAN20222.091,531,150.501,500,000.00313378CR02.250 03/11/20222,004,000.00 2,003,849.3612,838.0020,800.64 0.00 3,625.00 13,625.000.00(118.93)FEDERAL HOME LOAN BANK2.25% 11MAR20222.772,024,650.002,000,000.003133EKKT22.250 02/08/20231,017,480.00 1,017,333.11(3,000.00)(2,853.11) 0.00 312.50 3,250.00(2,937.50)(146.89)FEDERAL FARM CREDIT BANK2.25% 08FEB20231.411,014,480.001,000,000.00Total Government Agencies39,828,852.50 39,893,064.19 40,004,278.50 111,214.31 54,500.00 57,686.04(2,937.50)4,474.6155.05199,438.1580,660.0039,900,000.00Government Bonds912828WS51.625 06/30/2019994,492.19 1,000,000.00604.000.000.00 1,346.68 8,125.000.00319.60USA TREASURY 1.625%30JUN20191.371,000,000.001,000,000.00912828F391.750 09/30/20192,017,265.62 2,001,895.872,108.00(4,005.87) 0.00 2,868.86 8,702.190.00(618.22)USA TREASURY 1.75%30SEP20192.791,997,890.002,000,000.00912828G611.500 11/30/20191,002,968.75 1,000,501.351,719.00(3,079.35) 0.00 1,229.51 1,229.510.00(98.30)USA TREASURY 1.5%30NOV20191.39997,422.001,000,000.001217 of 29 August 20, 2019, Item #1.8 SECURITIES HELDAs of June 30, 2019CITY OF POWAYAmortized cost/Accretion(amortization)Fair value/Change in fairvalueInterestreceivedInterestearnedUnrealizedgain(loss)Coupon Maturity/Call dateHistorical cost/Accrued interestpurchasedCusip/DescriptionTotalaccruedinterest%PortcostPar value orsharesGovernment Bonds9128283Y42.250 02/29/20201,492,148.44 1,496,504.052,929.505,429.45 0.00 2,751.36 11,188.860.00429.83USA TREASURY 2.25%29FEB20202.061,501,933.501,500,000.009128282Q21.500 08/15/20201,990,156.25 1,996,023.906,172.00(5,241.90) 0.00 2,486.19 11,187.850.00289.52USA TREASURY 1.5%15AUG20202.751,990,782.002,000,000.00912828F212.125 09/30/2021991,015.63 992,183.794,063.0016,254.21 0.00 1,741.80 5,283.470.00284.92USA TREASURY 2.125%30SEP20211.371,008,438.001,000,000.009128285F32.875 10/15/20211,515,878.91 1,513,977.445,508.0024,167.56 0.00 3,534.84 8,954.920.00(500.39)USA TREASURY 2.875%15OCT20212.101,538,145.001,500,000.00912828XW51.750 06/30/2022998,515.63 998,538.302,734.372,711.70 0.00 628.45 8,750.00(8,121.55)22.67USA TREASURY 1.75%30JUN20221.381,001,250.001,000,000.00Total Government Bonds11,002,441.42 10,999,624.70 11,035,860.50 36,235.80 0.00 16,587.69(8,121.55)129.6315.2163,421.8025,837.8711,000,000.00Grand total72,354,738.20 72,314,328.88145,952.56152,542.01 74,250.00 114,290.6672,308,000.00(11,059.05)1,056.75100.00418,876.7572,466,870.891318 of 29 August 20, 2019, Item #1.8 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSUREAs of June 30, 2019CITY OF POWAYCusipS&PratingMoodyratingHistoricalcost% Portfoliohist costMarketvalue% Portfoliomkt valueEffectivedur (yrs)DescriptionCoupon MaturitydateCall datePar value orsharesFederal Home Loan Banks3130AEU73FEDERAL HOME LOAN 2.375 08/27/2019AA+ Aaa 2,000,000.00 1,998,360.00 2.76 2,000,380.00 2.76 0.163130AA2H0FEDERAL HOME LOAN 1.125 11/29/2019AA+ Aaa 1,000,000.00 997,150.00 1.38 995,610.00 1.37 0.423130AECJ7FEDERAL HOME LOAN 2.625 05/28/2020AA+ Aaa 1,500,000.00 1,497,100.50 2.07 1,507,959.00 2.08 0.903130ABY34FEDERAL HOME LOAN 1.613 05/29/2020AA+ Aaa 2,000,000.00 1,994,820.00 2.76 1,992,200.00 2.75 0.913130AEWA4FEDERAL HOME LOAN 2.625 10/01/2020AA+ Aaa 2,000,000.00 1,990,580.00 2.75 2,017,146.00 2.78 1.223130A3UQ5FEDERAL HOME LOAN 1.875 12/11/2020AA+ Aaa 1,000,000.00 997,820.00 1.38 999,633.00 1.38 1.42313379RB7FEDERAL HOME LOAN 1.875 06/11/2021AA+ Aaa 1,000,000.00 985,600.00 1.36 1,000,270.00 1.38 1.903130AABG2FEDERAL HOME LOAN 1.875 11/29/2021AA+ Aaa 1,000,000.00 990,090.00 1.37 1,002,107.00 1.38 2.34313378CR0FEDERAL HOME LOAN 2.250 03/11/2022AA+ Aaa 2,000,000.00 2,004,000.00 2.77 2,024,650.00 2.79 2.58Issuer total13,500,000.00 13,455,520.50 18.60 13,539,955.00 18.68 1.27United States Treasury Note/Bond912828WS5USA TREASURY 1.625% 1.625 06/30/2019AA+ Aaa 1,000,000.00 994,492.19 1.37 1,000,000.00 1.38 0.01912828F39USA TREASURY 1.75% 1.750 09/30/2019AA+ Aaa 2,000,000.00 2,017,265.62 2.79 1,997,890.00 2.76 0.26912828G61USA TREASURY 1.5% 1.500 11/30/2019AA+ Aaa 1,000,000.00 1,002,968.75 1.39 997,422.00 1.38 0.429128283Y4USA TREASURY 2.25% 2.250 02/29/2020AA+ Aaa 1,500,000.00 1,492,148.44 2.06 1,501,933.50 2.07 0.669128282Q2USA TREASURY 1.5% 1.500 08/15/2020AA+ Aaa 2,000,000.00 1,990,156.25 2.75 1,990,782.00 2.75 1.10912828F21USA TREASURY 2.125% 2.125 09/30/2021AA+ Aaa 1,000,000.00 991,015.63 1.37 1,008,438.00 1.39 2.189128285F3USA TREASURY 2.875% 2.875 10/15/2021AA+ Aaa 1,500,000.00 1,515,878.91 2.10 1,538,145.00 2.12 2.20912828XW5USA TREASURY 1.75% 1.750 06/30/2022AA+ Aaa 1,000,000.00 998,515.63 1.38 1,001,250.00 1.38 2.90Issuer total11,000,000.00 11,002,441.42 15.21 11,035,860.50 15.23 1.14Federal National Mortgage Association3135G0L76FANNIE MAE 1.075% 1.075 07/11/2019AA+ Aaa 1,000,000.00 1,000,000.00 1.38 999,660.00 1.38 0.043136G36X8FANNIE MAE 1.14%1.140 09/13/2019AA+ Aaa 2,000,000.00 1,998,000.00 2.76 1,995,840.00 2.75 0.213135G0R39FANNIE MAE 1%1.000 10/24/2019AA+ Aaa 1,000,000.00 983,180.00 1.36 996,309.00 1.37 0.321419 of 29 August 20, 2019, Item #1.8 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSUREAs of June 30, 2019CITY OF POWAYCusipS&PratingMoodyratingHistoricalcost% Portfoliohist costMarketvalue% Portfoliomkt valueEffectivedur (yrs)DescriptionCoupon MaturitydateCall datePar value orsharesFederal National Mortgage Association3136G4DA8FANNIE MAE 1.2%1.200 12/30/2019 09/30/2019 AA+ Aaa 1,000,000.00 998,250.00 1.38 995,910.00 1.37 0.503136G4KD4FANNIE MAE 1.75%1.750 06/29/2020 09/29/2019 AA+ Aaa 1,900,000.00 1,899,525.00 2.63 1,898,442.00 2.62 0.533135G0U35FANNIE MAE 2.75%2.750 06/22/2021AA+ Aaa 2,000,000.00 2,017,500.00 2.79 2,036,114.00 2.81 1.923135G0U92FANNIE MAE 2.625% 2.625 01/11/2022AA+ Aaa 1,500,000.00 1,513,185.00 2.09 1,531,150.50 2.11 2.41Issuer total10,400,000.00 10,409,640.00 14.39 10,453,425.50 14.43 0.94Federal Farm Credit Banks3133EHPW7FEDERAL FARM CREDIT 1.420 07/03/2019AA+ Aaa 1,000,000.00 998,942.00 1.38 999,957.00 1.38 0.013133EGLA1FEDERAL FARM CREDIT 1.170 01/13/2020AA+ Aaa 2,000,000.00 1,999,780.00 2.76 1,988,720.00 2.74 0.543133EHYM9FEDERAL FARM CREDIT 1.500 09/14/2020AA+ Aaa 2,000,000.00 1,993,720.00 2.76 1,989,000.00 2.74 1.193133EGM51FEDERAL FARM CREDIT 1.650 12/01/2020AA+ Aaa 1,000,000.00 996,971.00 1.38 996,820.00 1.38 1.403133EKAJ5FEDERAL FARM CREDIT 2.500 02/11/2021AA+ Aaa 1,000,000.00 999,265.00 1.38 1,010,710.00 1.39 1.573133EJJD2FEDERAL FARM CREDIT 2.540 04/05/2021AA+ Aaa 1,000,000.00 1,004,390.00 1.39 1,011,390.00 1.40 1.713133EKCB0FEDERAL FARM CREDIT 2.500 07/01/2021AA+ Aaa 1,000,000.00 999,030.00 1.38 1,013,909.00 1.40 1.943133EKKT2FEDERAL FARM CREDIT 2.250 02/08/2023AA+ Aaa 1,000,000.00 1,017,480.00 1.41 1,014,480.00 1.40 3.45Issuer total10,000,000.00 10,009,578.00 13.83 10,024,986.00 13.83 1.36Federal Home Loan Mortgage Corp3134G9Q75FREDDIE MAC 1.25% 1.250 07/26/2019AA+ Aaa 1,000,000.00 997,000.00 1.38 999,305.00 1.38 0.083137EADK2FREDDIE MAC 1.25% 1.250 08/01/2019AA+ Aaa 1,000,000.00 1,006,100.00 1.39 999,162.00 1.38 0.093134G3N30FREDDIE MAC 1.5%1.500 10/03/2019AA+ Aaa 1,000,000.00 993,500.00 1.37 998,080.00 1.38 0.263137EAEE5FREDDIE MAC 1.5%1.500 01/17/2020AA+ Aaa 3,000,000.00 2,957,514.00 4.09 2,989,365.00 4.13 0.55Issuer total6,000,000.00 5,954,114.00 8.23 5,985,912.00 8.26 0.351520 of 29 August 20, 2019, Item #1.8 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSUREAs of June 30, 2019CITY OF POWAYCusipS&PratingMoodyratingHistoricalcost% Portfoliohist costMarketvalue% Portfoliomkt valueEffectivedur (yrs)DescriptionCoupon MaturitydateCall datePar value orsharesToyota Motor Credit Corp89233P7F7TOYOTA MOTOR CREDIT 2.625 01/10/2023AA- Aa3 2,000,000.00 2,001,380.00 2.77 2,025,696.00 2.80 3.31Issuer total2,000,000.00 2,001,380.00 2.77 2,025,696.00 2.80 3.31American Express Credit Corp0258M0DP1AMERICAN EXPRESS 2.250 08/15/2019A- A2 2,008,000.00 2,025,389.28 2.80 2,007,546.19 2.77 0.13Issuer total2,008,000.00 2,025,389.28 2.80 2,007,546.19 2.77 0.13Coca-Cola Co/The191216BT6COCA-COLA CO/THE 1.875 10/27/2020A+ A1 2,000,000.00 1,987,240.00 2.75 1,995,686.00 2.75 1.30Issuer total2,000,000.00 1,987,240.00 2.75 1,995,686.00 2.75 1.30US Bank NA/Cincinnati OH90331HML4US BANK NA CINCINNATI 2.125 10/28/2019 09/28/2019 AA- A1 1,900,000.00 1,886,035.00 2.61 1,898,913.20 2.62 0.30Issuer total1,900,000.00 1,886,035.00 2.61 1,898,913.20 2.62 0.30Microsoft Corp594918AY0MICROSOFT CORP 1.85% 1.850 02/12/2020 01/12/2020 AAA Aaa 1,500,000.00 1,506,140.00 2.08 1,497,061.50 2.07 0.58Issuer total1,500,000.00 1,506,140.00 2.08 1,497,061.50 2.07 0.58PepsiCo Inc713448CS5PEPSICO INC 1.85%1.850 04/30/2020 03/30/2020 A+ A1 1,500,000.00 1,499,655.00 2.07 1,496,151.00 2.06 0.80Issuer total1,500,000.00 1,499,655.00 2.07 1,496,151.00 2.06 0.80TWDC Enterprises 18 Corp25468PDP8TWDC ENTERPRISES 18 1.950 03/04/2020A A2 1,500,000.00 1,504,635.00 2.08 1,496,050.50 2.06 0.67Issuer total1,500,000.00 1,504,635.00 2.08 1,496,050.50 2.06 0.671621 of 29 August 20, 2019, Item #1.8 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSUREAs of June 30, 2019CITY OF POWAYCusipS&PratingMoodyratingHistoricalcost% Portfoliohist costMarketvalue% Portfoliomkt valueEffectivedur (yrs)DescriptionCoupon MaturitydateCall datePar value orsharesCisco Systems Inc17275RAH5CISCO SYSTEMS INC 4.450 01/15/2020AA- A1 1,000,000.00 1,070,170.00 1.48 1,011,053.00 1.40 0.53Issuer total1,000,000.00 1,070,170.00 1.48 1,011,053.00 1.40 0.53PNC Bank NA69353RES3PNC BANK NA 2.6%2.600 07/21/2020 06/21/2020 A A2 1,000,000.00 1,016,010.00 1.40 1,003,101.00 1.38 0.96Issuer total1,000,000.00 1,016,010.00 1.40 1,003,101.00 1.38 0.96Automatic Data Processing Inc053015AD5AUTOMATIC DATA2.250 09/15/2020 08/15/2020 AA Aa3 1,000,000.00 1,002,630.00 1.39 1,000,633.00 1.38 1.12Issuer total1,000,000.00 1,002,630.00 1.39 1,000,633.00 1.38 1.12Oracle Corp68389XAG0ORACLE CORP 5%5.000 07/08/2019AA- A1 1,000,000.00 1,038,880.00 1.44 1,000,410.00 1.38 0.03Issuer total1,000,000.00 1,038,880.00 1.44 1,000,410.00 1.38 0.03JPMorgan Chase & Co48127HAA7JPMORGAN CHASE & CO 2.200 10/22/2019A- A2 1,000,000.00 990,780.00 1.37 999,668.00 1.38 0.31Issuer total1,000,000.00 990,780.00 1.37 999,668.00 1.38 0.31Caterpillar Financial Services Corp14912L6F3CATERPILLAR FINL2.250 12/01/2019A A3 1,000,000.00 1,011,910.00 1.40 999,467.50 1.38 0.42Issuer total1,000,000.00 1,011,910.00 1.40 999,467.50 1.38 0.42Apple Inc037833CB4APPLE INC 1.1%1.100 08/02/2019AA+ Aa1 1,000,000.00 989,640.00 1.37 999,000.00 1.38 0.10Issuer total1,000,000.00 989,640.00 1.37 999,000.00 1.38 0.101722 of 29 August 20, 2019, Item #1.8 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSUREAs of June 30, 2019CITY OF POWAYCusipS&PratingMoodyratingHistoricalcost% Portfoliohist costMarketvalue% Portfoliomkt valueEffectivedur (yrs)DescriptionCoupon MaturitydateCall datePar value orsharesAmerican Honda Finance Corp02665WBZ3AMERICAN HONDA2.000 11/13/2019A A2 1,000,000.00 993,010.00 1.37 998,691.00 1.38 0.37Issuer total1,000,000.00 993,010.00 1.37 998,691.00 1.38 0.37Pfizer Inc717081EB5PFIZER INC 1.7%1.700 12/15/2019AA A1 1,000,000.00 999,940.00 1.38 997,604.00 1.38 0.46Issuer total1,000,000.00 999,940.00 1.38 997,604.00 1.38 0.46Grand total72,308,000.00 72,354,738.20 100.00 72,466,870.89 100.00 1.001823 of 29 August 20, 2019, Item #1.8 SECURITIES PURCHASEDFor the period June 1, 2019 - June 30, 2019CITY OF POWAYPar value orsharesUnit costAccruedinterest purchasedTrade dateSettle dateCoupon Maturity/Call datePrincipalcostCusip / Description / BrokerGovernment Agencies3133EKKT22.25006/20/201902/08/2023 1,000,000.00 101.75 (1,017,480.00)(2,937.50)FEDERAL FARM CREDIT BANK 2.25% 08FEB202306/25/2019WELLS FARGO BANK, N.A.1,000,000.00(1,017,480.00)(2,937.50)Total Government AgenciesGovernment Bonds912828XW51.75006/13/201906/30/2022 1,000,000.00 99.85 (998,515.63)(8,121.55)USA TREASURY 1.75% 30JUN202206/17/2019JPMORGAN CHASE BANK, N.A.1,000,000.00(998,515.63)(8,121.55)Total Government BondsGrand totalGrand total2,000,000.00(2,015,995.63) (11,059.05)1924 of 29 August 20, 2019, Item #1.8 SECURITIES SOLD AND MATUREDFor the period June 1, 2019 - June 30, 2019CITY OF POWAYHistorical cost Amortized costat sale or maturity/Accr (amort)Fair value atsale or maturity /Chg.in fair valueRealizedgain(loss)PriceCouponTrade dateSettle dateMaturity/Call datePar value orsharesCusip/Description/BrokerAccruedinterestsoldInterestreceivedInterestearnedGovernment Agencies3130AEJ84FEDERAL HOME LOAN BANK2.375% 25JUN20192.37506/25/2019(1,000,000.00) 1,000,060.00 1,000,000.00(4.16)0.0010.001,000,000.00 0.00 0.00 11,875.00 1,583.3306/25/2019(1,000,000.00)0.001,000,060.00(4.16)1,000,000.0010.001,000,000.00 0.00 11,875.00 1,583.33Total (Government Agencies)Government Bonds912828R85UNITED STATES TREAS NTSDTD 06/15/2016 .875% DUE06-15-2019 REG0.87506/17/2019(1,000,000.00) 983,828.13 1,000,000.00499.130.00509.001,000,000.00 0.00 0.00 4,375.00 360.5806/17/2019(1,000,000.00)0.00983,828.13499.131,000,000.00509.001,000,000.00 0.00 4,375.00 360.58Total (Government Bonds)Grand totalGrand total(2,000,000.00)0.001,983,888.13494.972,000,000.002,000,000.00 0.0016,250.00 1,943.91519.002025 of 29 August 20, 2019, Item #1.8 TRANSACTION REPORTFor the period June 1, 2019 - June 30, 2019CITY OF POWAYMaturity Par value orsharesInterest Transaction totalPrincipalTransactionCusipSec typeDescriptionTrade dateSettle dateRealizedgain(loss)11,250.0006/01/201906/01/2019Income14912L6F3Corporate Bonds CATERPILLAR FINL SERVICE 12/01/2019 1,000,000.000.0011,250.000.008,250.0006/01/201906/01/2019Income3133EGM51Government Agencies FEDERAL FARM CREDIT BANK 12/01/2020 1,000,000.000.008,250.000.009,375.0006/11/201906/11/2019Income3130A3UQ5Government Agencies FEDERAL HOME LOAN BANK 12/11/2020 1,000,000.000.009,375.000.009,375.0006/11/201906/11/2019Income313379RB7Government Agencies FEDERAL HOME LOAN BANK 06/11/2021 1,000,000.000.009,375.000.00(8,121.55)06/13/201906/17/2019Bought912828XW5Government Bonds USA TREASURY 1.75%06/30/2022 1,000,000.00(998,515.63)(1,006,637.18)0.008,500.0006/15/201906/15/2019Income717081EB5Corporate Bonds PFIZER INC 1.7% 15DEC2019 12/15/2019 1,000,000.000.008,500.000.004,375.0006/15/201906/15/2019Income912828R85Government Bonds UNITED STATES TREAS NTS 06/15/2019 1,000,000.000.004,375.000.000.0006/17/201906/17/2019Capital Change912828R85Government Bonds UNITED STATES TREAS NTS 06/15/2019 (1,000,000.00)1,000,000.001,000,000.000.00(2,937.50)06/20/201906/25/2019Bought3133EKKT2Government Agencies FEDERAL FARM CREDIT BANK 02/08/2023 1,000,000.00(1,017,480.00)(1,020,417.50)0.0027,500.0006/22/201906/22/2019Income3135G0U35Government Agencies FANNIE MAE 2.75% 22JUN2021 06/22/2021 2,000,000.000.0027,500.000.0011,875.0006/25/201906/25/2019Income3130AEJ84Government Agencies FEDERAL HOME LOAN BANK 06/25/2019 1,000,000.000.0011,875.000.000.0006/25/201906/25/2019Capital Change3130AEJ84Government Agencies FEDERAL HOME LOAN BANK 06/25/2019 (1,000,000.00)1,000,000.001,000,000.000.002126 of 29 August 20, 2019, Item #1.8 ADDITIONAL INFORMATIONAs of June 30, 2019CITY OF POWAYPast performance is not a guide to future performance. The value of investments and any income from them will fluctuate and is not guaranteed (this may partly be due to exchange rate changes) and investors may not getback the amount invested. Transactions in foreign securities may be executed and settled in local markets. Performance comparisons will be affected by changes in interest rates. Investment returns fluctuate due to changesin market conditions. Investment involves risk, including the possible loss of principal. No assurance can be given that the performance objectives of a given strategy will be achieved. The information contained herein is foryour reference only and is being provided in response to your specific request and has been obtained from sources believed to be reliable; however, no representation is made regarding its accuracy or completeness. Thisdocument must not be used for the purpose of an offer or solicitation in any jurisdiction or in any circumstances in which such offer or solicitation is unlawful or otherwise not permitted. This document should not beduplicated, amended, or forwarded to a third party without consent from Insight. This is a marketing document intended for professional clients only and should not be made available to or relied upon by retail clientsInvestment advisory services in North America are provided through two different SEC-registered investment advisers using the brand Insight Investment: Insight North America LLC (INA) and Insight Investment InternationalLimited (IIIL). The North American investment advisers are associated with a broader group of global investment managers that also (individually and collectively) use the corporate brand Insight Investment and may bereferred to as Insight, Insight Group or Insight Investment.INA is an investment adviser registered with the Securities and Exchange Commission (SEC), under the Investment Advisers Act of 1940, as amended. Registration with the SEC does not imply a certain level of skill or training.You may request, without charge, additional information about Insight. Moreover, specific information relating to Insights strategies, including investment advisory fees, may be obtained from INA's Form ADV Part 2A, which isavailable without charge upon request.Where indicated, performance numbers used in the analysis are gross returns. The performance reflects the reinvestment of all dividends and income. INA charges management fees on all portfolios managed and these feeswill reduce the returns on the portfolios. For example, assume that $30 million is invested in an account with INA, and this account achieves a 5.0% annual return compounded monthly, gross of fees, for a period of five years.At the end of five years that account would have grown to $38,500,760 before the deduction of management fees. Assuming management fees of 0.25% per year are deducted monthly from the account, the value at the end ofthe five year period would be $38,022,447. Actual fees for new accounts are dependent on size and subject to negotiation. INA's investment advisory fees are discussed in Part 2A of its Form ADV.Unless otherwise stated, the source of information is Insight. Any forecasts or opinions are Insights own at the date of this document (or as otherwise specified) and may change. Material in this publication is for generalinformation only and is not advice, investment advice, or the recommendation of any purchase or sale of any security. Insight makes no implied or expressed recommendations concerning the manner in which an accountshould or would be handled, as appropriate investment strategies depend upon specific investment guidelines and objectives and should not be construed to be an assurance that any particular security in a strategy willremain in any fund, account, or strategy, or that a previously held security will not be repurchased. It should not be assumed that any of the security transactions or holdings referenced herein have been or will prove to beprofitable or that future investment decisions will be profitable or will equal or exceed the past investment performance of the securities listed.For trading activity the Clearing broker will be reflected. In certain cases the Clearing broker will differ from the Executing broker.In calculating ratings distributions and weighted average portfolio quality, Insight assigns U.S Treasury and U.S agency securities a quality rating based on the methodology used within the respective benchmark index. WhenMoodys, S&P and Fitch rate a security, Bank of America and Merrill Lynch indexes assign a simple weighted average statistic while Barclays indexes assign the median statistic. Insight assigns all other securities the lower ofMoodys and S&P ratings.Information about the indices shown here is provided to allow for comparison of the performance of the strategy to that of certain well-known and widely recognized indices. There is no representation that such index is anappropriate benchmark for such comparison. You cannot invest directly in an index and the indices represented do not take into account trading commissions and/or other brokerage or custodial costs. The volatility of theindices may be materially different from that of the strategy. In addition, the strategys holdings may differ substantially from the securities that comprise the indices shown.The BofA Merrill Lynch 3 Mo US T-Bill index is an unmanaged market index of U.S. Treasury securities maturing in 90 days that assumes reinvestment of all income.The BofA Merrill Lynch 6 Mo US T-Bill index measures the performance of Treasury bills with time to maturity of less than 6 months.The BofA Merrill Lynch Current 1-Year US Treasury Index is a one-security index comprised of the most recently issued 1-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 1-year notemust be auctioned on or before the third business day before the last business day of the month.The BofA Merrill Lynch Current 3-Year US Treasury Index is a one-security index comprised of the most recently issued 3-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 3-year notemust be auctioned on or before the third business day before the last business day of the month.The BofA Merrill Lynch Current 5-Year US Treasury Index is a one-security index comprised of the most recently issued 5-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 5-year notemust be auctioned on or before the third business day before the last business day of the month.The BofA Merrill Lynch 1-3 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than three years.The BofA Merrill Lynch 1-5 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than five years.Insight does not provide tax or legal advice to its clients and all investors are strongly urged to consult their tax and legal advisors regarding any potential strategy or investment.2227 of 29 August 20, 2019, Item #1.8 ADDITIONAL INFORMATIONAs of June 30, 2019CITY OF POWAYInsight is a group of wholly owned subsidiaries of The Bank of New York Mellon Corporation. BNY Mellon is the corporate brand of The Bank of New York Mellon Corporation and may also be used as a generic term to referencethe Corporation as a whole or its various subsidiaries generally. Products and services may be provided under various brand names and in various countries by subsidiaries, affiliates and joint ventures of The Bank of New YorkMellon Corporation where authorized and regulated as required within each jurisdiction. Unless you are notified to the contrary, the products and services mentioned are not insured by the FDIC (or by any governmental entity)and are not guaranteed by or obligations of The Bank of New York Mellon Corporation or any of its affiliates. The Bank of New York Corporation assumes no responsibility for the accuracy or completeness of the above data anddisclaims all expressed or implied warranties in connection therewith.© 2019 Insight Investment. All rights reserved.2328 of 29 August 20, 2019, Item #1.8 Investments & Cash with Fiscal Agents Settlement Yield to Days to % of Total Face Book Market Unrealized INVESTMENT DESCRIPTION Date Maturity Maturity Investment Value Value Value Gain(Loss) 1st Am Gov't Obligations Money Mkt Fd 06/30/19 1.83%1 100.00%$624,426.85 $624,426.85 $624,426.85 $0.00 Average/Total -1.83%1 100.00%$624,426.85 $624,426.85 $624,426.85 $0.00 Paying Agent or Uninvested Cash & DITs -----$0.00 -- Total Investments and Cash with Fiscal Agent -----$624,426.85 -- Non-Managed Investments Settlement Yield to Days to % of Total Face Book Market Unrealized INVESTMENT DESCRIPTION Date Maturity Maturity Investment Value Value Value Gain(Loss) County Pool 06/30/19 2.39%1 47.33%$44,925.80 $44,925.80 $45,012.00 $86.20 Wells-Fargo CD 08/05/18 0.05%36 52.67%$50,000.00 $50,000.00 $50,000.00 $0.00 Average/Total -1.16%N/A 100.00%$94,925.80 $94,925.80 $95,012.00 $86.20 General, Payroll & Petty Cash General Cash (Union Bank) -----$736,197.00 -- Payroll Cash (Union Bank) -----$20,000.00 -- Emergency Cash (Union Bank) -----$10,000.00 -- Grant Cash (Union Bank) -----$0.00 -- Flexible Benefits Cash (Union Bank) -----$20,000.00 -- Petty Cash -----$8,500.00 -- Total Cash -----$794,697.00 -- City of Poway Investments & Cash with Fiscal Agent; Non-Managed Investments; General, Payroll & Petty Cash Part I Part III Part II ATTACHMENT D29 of 29August 20, 2019, Item #1.8 August 20, 2019, Item #1.9 DATE: TO: FROM: CONTACT: SUBJECT: Summary: City of Poway COUNCIL AGENDA REPORT August 20, 2019 Honorable Mayor and Members of the City Council Michael Obermiller, P.E., Director of Public Works Eric Heidemann, Assistant Director of Public,."'{~rks for Maintenance Operations l(' ' (858) 668-4705 or eheidemann@poway.org Authorization to Purchase Five Trucks and One Cab and Chassis through General Motors Bid Assistance Purchase Program, One Utility Body by Open Market Competitive Bid, One Dump Truck and One Wheeled Excavator through a Cooperative Bid Purchasing Program The City's approved Fiscal Year 2019-20 Capital Replacement Budget includes funding to purchase five (5) trucks, one (1) cab and chassis, one (1) utility body, one (1) dump truck and one (1) wheeled excavator. The City participates and is a member of several cooperative purchasing organizations, including the California Department of General Services Procurement Division (DGS) and Sourcewell, and has used General Motors (GM) Bid Assistance Program to ensure optimum pricing when purchasing vehicles and equipment. Through GM's Bid Assistance Program, Courtesy Chevrolet has presented the lowest pricing available for five trucks and one cab and chassis that meet the City's service requirements and specifications. The City used the three-quote process for the one utility body. Quotes were solicited from Miramar Truck Center, D&H Truck Equipment and Custom Truck Body & Equipment. The lowest competitive bid came from Miramar Truck Center, which meets the City's service requirements and specifications. Sourcewell presented the lowest pricing available for one dump truck ( contract 08176-NAF) and one wheeled excavator (contract 032515-CAT), which meet the City's service requirements and specifications. The estimated purchase price for these vehicles and equipment is $687,399.88; with sales and tire tax of $52,250.31, for a total of $739,650.19. Recommended Action: It is recommended that City Council authorize the purchase of five (5) trucks and one (1) cab and chassis from Courtesy Chevrolet through GM's Bid Assistance program for municipalities; one (1) utility body from Miramar Truck Center through the open market competitive bidding process; one (1) dump truck; and one (1) wheeled excavator from Sourcewell through a cooperative purchasing program at a total estimated purchasing price of $739,650.19; and authorize the City Manager to execute any necessary documents. 1 of 3 August 20, 2019, Item #1.9 Discussion: The City maintains over 125 street legal vehicles for the purpose of inspecting, maintaining and operating City facilities and infrastructure. Annually, several of these vehicles must be replaced as they have met their useful life or have excessive mileage. The current budget contains funding to replace five (5) trucks, one (1) cab and chassis, one (1) utility body, one (1) dump truck and one (1) wheeled excavator. In order to follow established guidelines for purchasing, the City encourages bids from our local dealers by means of a local vendor preference and optimum pricing with the use of cooperative purchasing as outlined in the Poway Municipal Code 3.28.110. Perry Ford was approached to confirm their membership status with the Statewide Commodity Contracts; they are not a member of this cooperative state contract. All competitive bids were offered through DGS and Sourcewell, which are part of a state cooperative purchasing program. Courtesy Chevrolet's bid through the GM Bid Assistance Program was less than the cooperative purchasing programs. Solicitation programs by public agencies/government entities (e.g. state, city, county, public university or school district) provide a streamlined and effective procurement option by establishing agreements with manufacturers and suppliers currently on existing multiple award schedules with a competitive procurement procedure. Section 3.28.110 of the Poway Municipal Code permits the use of cooperative purchasing programs for procurement of supplies, services and equipment when the administering agency has made their purchase in a competitive manner. The City reviewed the state cooperative purchasing program through DGS which provides pricing for vehicle purchases through a streamlined procurement option for municipalities. Courtesy Chevrolet GM's Bid Assistance Program was less than the cooperative purchasing program. The quotes for five (5) trucks and one (1) cab and chassis are as follows: Company Price Rank Courtesy Chevrolet 5 trucks and 1 Cab & Chassis 1 $214,538.62 State Contract DGS 5 trucks and 1 Cab & Chassis 2 $227,358.10 The City solicited and received two qualified quotes from Miramar Truck Center, Custom Truck & Body Equipment for the utility body, and one non-responsive quote from D&H Truck Equipment. The quotes for a utility body are as follows: Company Price Rank Miramar Truck Center $84,798.74 1 Custom Truck & Body Equipment $111,114.45 2 D&H Truck Equipment Non-Responsive 3 The City participates and is a member of several cooperative purchasing organizations to purchase equipment for optimum pricing. 2 of 3 August 20, 2019, Item #1.9 The pricing for equipment is as follows : Company Price Sourcewell State Contract 1 Freightliner Dump truck $164 ,591.35 Sourcewell State Contract 1 Caterpillar Wheeled Excavator $275,721.48 Environmental Review: This action is not subject to California Environmental Quality Act review. Fiscal Impact: Funds in the amount of $769,000.00 are available in the Fiscal Year 2019-20 Capital Replacement budget (115010-61040) for the purchase of five (5) trucks , one (1) cab and chassis, one (1) utility body, one (1) dump truck and one (1) wheeled excavator. The total cost of these trucks, utility body, dump truck and wheeled excavator is $739,650.19. There is an overall savings from the purchase of these vehicles and equipment of $29,349.81 to the Capital Equipment Replacement Fund (115010-61040). Savings from this purchase will be used to help offset future vehicle purchase cost increases. Public Notification: None. Attachments: None. Reviewed/Approved By : Wendy Kaserman Assistant City Manager 3 of 3 Reviewed By : Alan Fenstermacher City Attorney Approved By: c~ City Manager August 20, 2019, Item #3.1 DATE: TO: FROM: CONTACT: SUBJECT: Summary: City of Poway COUNCIL AGENDA REPORT August 20, 2019 Honorable Mayor and Members of the City Council Alan Fenstermacher, City Attorney Alan Fenstermacher, City Attorney afenstermacher@poway.org Resolution Amending the Master Fee Schedule to Establish Fees for Wireless Communication Facilities At its July 16, 2019 meeting, the City introduced for first reading Ordinance No. 829 (Ordinance) establishing a new Wireless Communication Facilities permit required for all wireless communication facilities installed in the public right-of-way (Attachment B). The Ordinance was adopted following a second reading on August 6, 2019. City staff has studied the costs that will be associated with administering the Wireless Communication Facilities permit established by the Ordinance, as well as yearly costs the City will incur as a result of small wireless communication facilities being placed in the City right-of- way, and have proposed the following fees based on its reasonable approximation of the actual costs that will be incurred: Wireless Communication Permit Application Fee (Existing Support Structure): $705 Wireless Communication Permit Application Fee (Replacement or New Support Structure): $1,009 Yearly Fee for Small Wireless Communication Facility in the Right-of-Way: $334 Recommended Action: It is recommended that the City Council take public input, close the public hearing, and adopt the proposed Resolution (Attachment A) establishing the Wireless Communication Facility permit fees. Discussion: The Ordinance created a new Poway Municipal Code (PMC) Chapter 17.56 in order to regulate wireless communication facilities in a manner consistent with state and federal law. Part of the impetus for adopting the Ordinance was the Federal Communications Commission (FCC's) recent adoption of a Declaratory Ruling and Third Report and Order (FCC 18-133) (Order), which constrains the ability of local agencies to regulate wireless communication facilities in a number of ways. 1 of 16 August 20, 2019, Item #3.1 With respect to fees , the long-standing rule is that local governments are entitled to "fair and reasonable compensation" for the deployment of wireless communication facilities . The Order has now interpreted "fair and reasonable" to mean , in the context of small wireless communication faci lities in the public right-of-way, "a reasonable approximation of the local government's objectively reasonable costs." The Order states that the following amounts are presumptively assumed to meet this test (as well as not constitute an effective prohibition on small wireless communication facilities): (a) $500 for non-recurring fees , including a single up-front application that includes up to five Small Wireless Facilities, with an additional $100 for each Small Wireless Facility beyond five, or $1 ,000 for non-recurring fees for a new pole (i.e ., not a collocation) intended to support one or more Small Wireless Facilities; and (b) $270 per Small Wireless Facility per year for all recurring fees , including any possible ROW access fee or fee for attachment to municipally-owned structures in the ROW However, the Order states that "state or local fees that exceed these levels may be permissible if the fees are based on a reasonable approximation of costs and the costs themselves are objectively reasonable." Here, the City has supported its slightly higher fees -which are objectively reasonable , particularly considering that the Order applies nationwide, including areas where costs for staff time are much less than southern California -with a detailed breakdown of the costs that the City reasonably approximates it will incur, based in part on costs it currently incurs servicing existing small wireless commu ni cation facilities (Attachment C). Environmental Review: The adoption of the proposed Resolution is not a "project" that is subject to CEQA review because it will not result in direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The Resolution is also exempt from CEQA pursuant to CEQA Guidelines Section 15273. Fiscal Im pact: The amount of the fees set forth in the proposed Resolution are based on a reasonable approximation of the City's costs, in order to allow the City to achieve cost recovery, as permitted by applicable law. Public Notification: A Notice of Public Hearing was published twice in the San Diego Union Tribune on Friday , August 9, 2019 and Thursday, August 15, 2019. Attachments: A. Resolution B. Ordinance No. 829 C. Fee Study Reviewed/Approved By: Wendy Kaserman Assistant City Manager 2 of 16 Reviewed By: Alan Fenstermacher City Attorney Approved By: c~ City Manager RESOLUTION NO. 19- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, AMENDING THE MASTER FEE SCHEDULE TO ESTABLISH FEES FOR WIRELESS COMMUNICATION FACILITIES PURSUANT TO CHAPTER 17.56 OF THE POWAY MUNICIPAL CODE WHEREAS, California Government Code section 66016 et seq. establishes procedures for the adoption of fees for services by local government; WHEREAS, on May 4, 2010, the City Council adopted Resolution No. 10-017, adopting a Master Schedule of Fees; WHEREAS, on July 16, 2019, the City Council introduced for a first reading an Ordinance adopting Chapter 17.56 of the Poway Municipal Code creating a Wireless Communication Facilities permit, and the Ordinance was adopted following a second reading on August 6, 2019; WHEREAS, the proposed fees do not exceed the objectively reasonable costs that the City will incur. NOW , THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: SECTION 1: The City Council finds that this amendment to the Master Fee Schedule is exempt from the requirements of CEQA pursuant to CEQA Guidelines Section 15273. SECTION 2: The City’s Master Fee Schedule is hereby amended to establish the following fees: Wireless Communication Facility Permit Application Fee (Existing Support Structure) $705 (Up to 5 WCFs) $100 (Each Additional WCF) Wireless Communication Permit Application Fee (Replacement or New Support Structure) $1,009 Yearly Fee for Small Wireless Communication Facility in the Right-of-Way $334 3 of 16 August 20, 2019, Item #3.1ATTACHMENT A Resolution No. 19- Page 2 PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 20th day of August, 2019 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: ______________________________ Steve Vaus, Mayor ATTEST: ________________________________ Faviola Medina, CMC, City Clerk 4 of 16 August 20, 2019, Item #3.1 ORDINANCE NO. 829 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, ADDING CHAPTER 17.56 TO THE POWAY MUNICIPAL CODE REGULATING WIRELESS COMMUNICATION FACILITIES WHEREAS, the Federal Communication Commission (“FCC”) recently adopted its Declaratory Ruling and Third Report and Order (FCC 18-133) (the “Order”), whereby the FCC promulgated certain regulations and restrictions on local agencies’ abilities to regulate the deployment of certain small wireless communication facilities in the public right-of-way; WHEREAS, pursuant to the FCC Order, local agencies, including the City of Poway, is allowed to impose reasonable aesthetic criteria and other requirements on small wireless communication facilities; WHEREAS, the City of Poway does not currently have a permit specific to wireless communication facilities, and the City Council finds and declares that creating such a permit is the most efficient way to regulate wireless communication facilities while also complying with the Order and applicable law; and WHEREAS, the City Council further declares that the regulations enacted by this Ordinance are intended and necessary to ensure the public welfare; and WHEREAS, on July 16, 2019, the City Council held a duly advertised public hearing to solicit comments from the public, both for and against. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF POWAY DOES ORDAIN AS FOLLOWS: SECTION 1: The above recitals are true and correct. SECTION 2: Chapter 17.56, entitled “Wireless Communication Facilities,” is hereby added to the Poway Municipal Code to read in its entirety as follows: Chapter 17.56 Wireless Communication Facilities Sections: 7.56.010 Purpose 7.56.020 Definitions 7.56.030 Permits Required 7.56.040 Approval Authority 7.56.050 Appeal from Director Decision 7.56.060 Application Requirements 7.56.070 Findings 7.56.080 Objective Standards and Operative Conditions 7.56.090 Objective Siting Requirements 7.56.100 Preemption and Severability ATTACHMENT B5 of 16 August 20, 2019, Item #3.1 Ordinance No. 829 Page 2 7.56.110 Reservation of Rights to Review Permit 17.56.010. Purpose This Chapter establishes a Wireless Communications Facility permit, and sets forth definitions, permitting requirements and application processes for Wireless Communication Facilities within the public right-of -way in the City, including reasonable, uniform and objective aesthetic standards. 17.56.020. Definitions A. “Applicant” means the entity applying for the Wireless Communication Facility permit, and any of its future lessees or assigns. Should the applicant later sell a Wireless Communication Facility constructed pursuant to a permit issued under this Chapter, the term applicant shall apply to that subsequent owner. B. “Batch Wireless Communication Facility Application” means an application for multiple Wireless Communication Facilities at multiple locations, or multiple applications for separate facilities at multiple locations submitted at once. C. “Director of Development Services” means the City’s Director of Development Services, or his/her appointed designee. D. “Existing Support Structure” means a structure, such as a Street Light, that is existing prior to the City’s receipt of an application for a Wireless Communication Facility permit, that will not have to be replaced or substantially modified to support the installation of a Wireless Communication Facility. Notwithstanding the foregoing, In-Kind Replacement Structures are considered Existing Support Structures for the purposes of this Chapter. Existing overhead utility poles or lines are not permitted Exiting Support Structures. E. “In-Kind Replacement Structure” means a new structure that replaces existing vertical infrastructure in the right-of-way that is constructed to support the other parts of the Wireless Communication Facility, and is identical to the existing vertical infrastructure it replaces with respect to size, height, diameter, style, and exterior materials. F. “Master Communication Site License Agreement” means an agreement between the Applicant and the City, approved by the City Council in accordance with PMC Chapter 17.53, and all supporting and related documentation, including but not limited to insurance certificates and lease terms. Full cost recovery for staff time and direct costs associated with the agreement shall be part of a developer deposit, as set forth in the City’s Master Fee Schedule, as updated and amended from time to time. G. “New Support Structure” means a structure that is constructed solely to support the other parts of the Wireless Communication Facility. H. “Replacement Support Structure” means a new structure that replaces existing vertical infrastructure in the right-of-way that is constructed solely to support the other parts of the Wireless Communication Facility, except for In-Kind Replacement Structures. I. “Single Wireless Communication Facility Application” means an application for a single Wireless Communication Facility at a single location. 6 of 16 August 20, 2019, Item #3.1 Ordinance No. 829 Page 3 J. “Street Light” means a light illuminating a road, mounted on a tall pole and within the public right-of-way. The term Street Light excludes overhead utility poles and lines. K. “Support Structure” means either an Existing Support Structure, New Support Structure, or Replacement Support Structure, which are all considered part of a Wireless Communication Facility. L. “Wireless Communication Facility” means a facility for the provision of wireless communications or other similar utility services, and all antennas and equipment associated with the overall facility that are necessary for the function of the facility, including the Support Structure. 17.56.030. Permits Required A. Prior to the construction or installation of any Wireless Communication Facility in the public right-of-way, the Applicant shall obtain a Wireless Communication Facility permit pursuant to the procedures, requirements and restrictions of this Chapter, in addition to a review for structural calculations and public right-of-way permit application pursuant to the requirements set forth in PMC section 12.04.030. An improvement plan and inspection is required for a New Support Structure or a Replacement Support Structure. Approval of a Master Communication Site License Agreement is required prior to approval of any Batch Wireless Communication Facility Application. B. Pursuant to PMC section 17.52.050(A), any Wireless Communication Facility that includes a surface-mounted cabinet with any dimension greater than 36 inches, or where more than one cabinet of any size is located closer than 100 feet to another cabinet of any size, shall also obtain a minor development review permit from the Director of Development Services, unless the cabinet(s) are placed underground. C. Nothing in this Chapter affects the City’s authority to require a conditional use permit pursuant to Chapter 17.48 of the PMC for a proposed Wireless Communication Facility outside of the public right-of-way. 17.56.040. Approval Authority The Director of Development Services shall be the approval body for all Wireless Communication Facility permits. 17.56.050. Appeal from Director Decision A. Only an Applicant may appeal a decision of the Director of Development Services regarding a Wireless Communication Facility permit request. In such case, the appeal shall go before the hearing officer for review and action in accordance with the appeal procedures set forth in Chapter 2.20 of the PMC. B. A decision of the hearing officer under Chapter 2.20 of the PMC is final. 17.56.060. Application Requirements A. Before receiving a Wireless Communication Facility permit, the Applicant must submit an application in accordance with the requirements of this Chapter. 7 of 16 August 20, 2019, Item #3.1 Ordinance No. 829 Page 4 B. The Applicant shall comply with the City’s “Guidelines for the Placement of Utility Facilities in the Public Rights-of-Way,” as may be amended from time to time by City Council Resolution. C. Before submitting an application, all Applicants are advised and strongly urged to participate in a wholly voluntary pre-application meeting with appropriate staff, scheduled in advance. D. All applications for Wireless Communication Facility permits shall include the following information: 1. A completed Planning Division General application. This form may be updated by the Director of Development Services from time to time, in his/her reasonable discretion. At a minimum, the following application materials shall be required: a. A draft Master Communication Site License Agreement, if applicable. b. Detailed plans, including a site plan and elevation plans, showing and describing the layout and design of the proposed project, including a depiction of the boundaries of the site on which the project will be developed. c. Documentation that the facility will comply with all federal and state regulations and guidelines, including, where applicable, FCC regulations and guidelines. d. Site justification letter(s) justifying the need or requirement for the proposed location and design of the Wireless Communication Facility, and whether or not colocation of additional facilities owned by different carriers is feasible, in compliance with Section 17.56.090 of this Chapter. The letter shall include other sites that were analyzed but not selected, with an explanation as to why the analyzed sites did not meet the objectives (including engineering, coverage and location justification), and why the collocation of the proposed Wireless Communication Facility with others in the area cannot be accomplished. e. A utility plan showing equipment layout and utility connections. f. A report specifying the facilities compliance with the FCC’s Maximum Possible Exposure (MPE) levels in inhabited areas within 500 feet of the facility prepared by a qualified electrical engineering licensed by the State of California. Proof of compliance shall be a certification provided by the engineer who prepared the original based upon measurements after the facility is in operation, but prior to City final engineering inspection. g. Mechanical engineering specifications of the facilities specifying maximum noise exposure levels of the facility to be in compliance with the City’s noise ordinance, set forth in PMC Chapter 8.08. h. Where the Wireless Communication Facility also requires a minor development review permit pursuant to PMC Section 17.52.050, the application shall include documents required for minor development reviews and applicable fees and deposits. 8 of 16 August 20, 2019, Item #3.1 Ordinance No. 829 Page 5 2. Payment of all deposits or fees as required for processing of the associated permits as outlined in the City’s Master Fee Schedule, as may be amended from time to time. E. The Applicant shall agree in writing to indemnify, defend and hold harmless the City, its designees, employees, and assigns, from any and all liability resulting from the City’s approval of the Wireless Communications Facility, the operation of the Wireless Communications Facility, and/or the City’s enforcement of this Chapter as it relates to any Wireless Communications Facility owned and/or operated by the Applicant. F. The Applicant shall submit a security in accordance with PMC Chapter 16.20 in an amount to be determined by the City Engineer to cover the removal of the facility in the event the site becomes abandoned or is otherwise vacated by the Applicant. G. When submitting a Batch Wireless Communication Facility Application, the Applicant shall submit separate materials as specified in PMC Section 17.56.060(C)(1)(b-h) for each facility that is a part of the application. A separate fee is required for each facility, as applicable. If some of the facilities require a minor development review permit and others do not, the City will process the facilities requiring minor development review each as a separate application. 17.56.070. Findings A. Prior to issuance of a Wireless Communication Facility permit pursuant to this chapter, the following findings shall be made to the satisfaction of the Director of Development Services: 1. A complete application has been submitted to the satisfaction of the Development Services Director as required by this Chapter. 2. The proposed Wireless Communication Facility and Applicant satisfies the requirements set forth in this Chapter, specifically including Sections 17.56.080 and 17.56.090. 3. The proposed Wireless Communication Facility satisfies the requirements set forth in the City’s Wireless Communication Policy, to the extent applicable, as may be amended by the City Council from time to time. 4. The proposed Wireless Communication Facility is not detrimental to the public health, safety, or general welfare. 5. The proposed Wireless Communication Facility is designed to match existing street infrastructure within the surrounding area, and conceals or minimizes visual impacts of the facilities. 6. Opportunities for colocation were maximized as a part of the project. 7. The proposed Wireless Communication Facility is proposed to function in compliance with all applicable federal, state and local regulations, including (where applicable) regulations of the Federal Communications Commission. 9 of 16 August 20, 2019, Item #3.1 Ordinance No. 829 Page 6 8. The Applicant has paid all necessary City fees and deposits associated with the application, and the proposed Wireless Communication Facility. B. Where the Director of Development Services issues a Wireless Communication Facility permit, the approval shall be conditioned on a requirement that the Applicant comply with all of the standards, conditions and other requirements articulated in this Chapter on an ongoing basis. C. If the Director of Development Services, or on appeal, the hearing officer, cannot make the required findings, the approval authority shall deny the permit with a written explanation as to why any such finding could not be made. 17.56.080. Objective Standards and Operating Conditions A. The Support Structure, including all added antennas, shall not be more than 50 feet in height or 10 percent taller than other adjacent vertical infrastructure. The Wireless Communication Facility must not extend the height of an Existing Support Structure by more than five (5) feet. B. The Wireless Communication Facilities shall be architecturally integrated with Support Structures and screened from view to the largest extent feasible. The Wireless Communication Facilities shall consist of the smallest, least visually intrusive antennas, components and other necessary equipment available. No portion of a Wireless Communication Facility placed on a Street Light shall be more than five feet above the light pole portion of the Street Light. Each portion of the Wireless Communication Facility shall be designed at a diameter proportionately similar to, and no more than three times diameter of, the Existing Support Structure. Associated equipment shall not be ground mounted, but instead, placed underground, unless the Director of Development Services determines that no other feasible alternative exists based on clear and convincing evidence provided by the applicant. C. Antennas and equipment shall be painted to match the color of the surface of the Support Structure to which they are attached unless determined otherwise by the Director of Development Services. D. No portion of a Wireless Communication Facility is permitted to obstruct the view of any traffic sign, way-finding sign, traffic signal, or similar facility, nor be located within the sight triangle as shown in PMC Section 17.22.100. E. The fire hydrant port that runs perpendicular to the street center line must remain unobstructed. F. The Wireless Communication Facility must not be designed in such a way that it requires antenna structure registration under part 17 of Title 47 of the Code of Federal Regulations. G. Each facility shall include emergency contact information visible from the sidewalk with the wireless carrier, the frequency band, a single point of contact in the Applicant’s engineering and maintenance departments (name, phone number, fax number, and email address), and a 24-hour phone number to which interference problems may be reported. 10 of 16 August 20, 2019, Item #3.1 Ordinance No. 829 Page 7 H. The antennas shall be activated and energized upon preliminary approval of the Wireless Communication Facility by the Director of Development Services to allow for proof of compliance certification provided by the engineer who prepared the original MPE report based upon measurements after the facility is in operation, but prior to the City’s final engineering inspection. I. All Wireless Communication Facilities and related equipment and improvements shall be maintained in good repair. Any damage from any cause shall be repaired as soon as reasonably possible so as to minimize occurrences of dangerous conditions or visual blight. J. The owner or operator of a Wireless Communication Facility shall routinely and regularly inspect the site to ensure compliance with the standards set forth in the permit. K. Any substantial modification, removal or relocation of a Wireless Communication Facility shall require submittal, review, and approval of a Wireless Communication Facility permit pursuant to this Chapter to the satisfaction of the Director of Development Services. L. The owner or operator of a Wireless Communication Facility shall remove, at its sole responsibility and expense, all portions a Wireless Communication Facility and restore the Existing Support Structure to its original condition, subject to approval of the Director of Development Services, within 60 days of ceasing operation of the permitted Wireless Communication Facility. M. The owner or operator of a Wireless Communication Facility shall be required to modify, remove, or relocate its facility, or portion thereof, without cost or expense to the City, within 60 days of the City’s notice, if and when made necessary, in the City’s discretion, by: 1. Any public improvement project, including, but not limited to, the construction, maintenance, or operation of any underground or aboveground facilities including but not limited to sewers, storm drains, conduits, gas, water, electric, or other utility systems or pipes owned by the City or any other public agency; 2. Any abandonment of any street, sidewalk, or other public facility; 3. Any change of grade, alignment or width of any street, sidewalk, or other public facility; or 4. A determination by the Director of Development Services that the Wireless Communication Facility has become a risk to public health, safety, welfare, or the public’s use of the public right-of-way. N. In the case of an emergency or other similar exigent circumstances where the facility poses a threat of bodily harm, death, or harm to real property, or otherwise creates a safety hazard, the City may modify, remove, or relocate Wireless Communication Facility without prior notice to the Applicant provided the Applicant is notified within 30 days thereafter. The City shall make a reasonable attempt to contact the Applicant prior to such emergency removal. 11 of 16 August 20, 2019, Item #3.1 Ordinance No. 829 Page 8 17.56.090. Objective Siting Requirements A. In furtherance of the City’s goals to underground existing utilities throughout the City, Wireless Communication Facilities shall not be located on existing overhead utility poles or lines, as set forth in Section 17.56.020(D). B. The Applicant must make all commercially reasonable efforts to colocate Wireless Communication Facilities on Existing Support Structures that already support other Wireless Communication Facilities. If such colocation is not feasible, the Applicant must provide the documentation required by Section 17.56.060(D) of this Chapter. In the event colocation is not feasible, the Applicant must design the Wireless Communication Facility in such a way that colocation of at least one additional Wireless Communication Facility is feasible on the same Support Structure in the future. C. The preferred Support Structure for all Wireless Communication Facilities is existing Street Lights, or other qualified Existing Support Structures. The Applicant must make all commercially reasonable efforts to utilize a Street Light or other qualified Existing Support Structure. If a New or Replacement Support Structure is required, the Applicant must provide the documentation required by Section 17.56.060(D) of this Chapter demonstrating the same to the satisfaction of the Director of Development Services. Further, the Applicant must explore and document the infeasibility of a Replacement Support Structure before a Wireless Communication Facility requiring a New Support Structure will be approved. D. Required Setbacks for New Support Structures, Replacement Support Structures and equipment and accessory structures associated with a Wireless Communication Facility. 1. All portions of a Wireless Communication Facility must be set back a minimum of forty-eight (48) inches from any traffic signal facilities. 2. The setback for all portions of a Wireless Communication Facility from any tree shall be a minimum of forty-eight (48) inches, unless a qualified arborist can demonstrate to the satisfaction of the Director of Development Services that a lesser setback would not harm the tree. 3. A minimum of four (4) feet of pedestrian clearance from any portion of a Wireless Communication Facility, free of all obstacles for an unobstructed walkway, must be maintained at all times. 4. All portions of a Wireless Communication Facility must be set back a minimum of seven (7) feet from any fire hydrant, driveway, curb ramp or blue zone parking space. 5. Replacement Support Structures shall be located a maximum of five (5) feet from the structure they replace. However, if the Applicant can demonstrate that this limit would cause the facility to physically interfere with existing underground utilities, this distance can be expanded to no more than ten (10) feet. 6. All New Support Structures and Replacement Support Structures shall provide the same setbacks as adjacent structures of a similar style. However, if the Applicant can demonstrate that this limit would cause the facility to physically interfere with 12 of 16 August 20, 2019, Item #3.1 Ordinance No. 829 Page 9 existing underground utilities, the setback can be modified, provided the facility otherwise complies with setback regulations set forth in this Section 17.56.090(D) and all pertinent laws and regulations, including, but not limited to, the Americans with Disabilities Act. 7. Any New Support Structure must be located a minimum of 50 feet away from any residential structure, and shall not be located along the street frontage adjacent to any school, daycare center, recreational area or park. New Support Structures may not be located within 75 feet of any pre-existing vertical infrastructure exceeding 10 feet in height or any pre-existing Wireless Communication Facility, as measured along a horizontal line between the closest points of the subject piece of infrastructure and closest portion of the proposed Wireless Communication Facility. 17.56.100. Large Wireless Communication Facilities The Director of Development Services may, in his or her discretion, impose additional requirements and restrictions on Wireless Communication Facilities where the antenna exceeds three cubic feet in volume, where all other wireless equipment associated with the structure, including the wireless equipment associated with the antenna and any pre-existing associated equipment on the structure, exceeds 28 cubic feet in volume, or otherwise do not meet the definition of “small wireless facility” set forth in applicable federal regulations. 17.56.110. Preemption and Severability Notwithstanding any other provision of this Chapter to the contrary, an Applicant may request an exemption to excuse it from having to comply with any portion of this Chapter on the grounds that the requirement or action taken by the City would violate state or federal law. The City shall grant the exemption or excuse an Applicant from compliance with all or a portion of this Chapter, if it finds based on substantial evidence in the record that the challenged requirement or action is, in fact, preempted by state or federal law. Such an exemption shall not affect the enforceability of the remainder of this Chapter. If any provision of this Chapter is found by a court of competent jurisdiction to be unlawful, void or for any reason unenforceable, it shall be deemed severable from, and shall in no way affect the validity or enforceability of, the remaining provisions of this Chapter, which shall be enforced to the fullest extent possible. 17.56.120. Reservation of Rights to Review Permit The City reserves the right to reconsider the permit at the end of a ten-year time period from the date of the original permit approval. Reconsideration items to be reviewed may include, but are not limited to, conformance with all objective standards, availability of new technologies, conformance with the objective concealment standards imposed on the facility, operation of applicable radio frequency standards and regulations (as they may be amended from time to time), and compliance with federal, state and local regulations, including the City’s noise ordinance. SECTION 3: The City Council finds the introduction and adoption of this ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) and/or 13 of 16 August 20, 2019, Item #3.1 August 20, 2019, Item #3.1 Ordinance No. 829 Page 10 15061 (b)(3) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. SECTION 4: Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance or its application to any person or circumstance, is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this ordinance, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of whether any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof were to be declared invalid or enforceable. SECTION 5: This Ordinance shall be codified. EFFECTIVE DATE: This Ordinance shall take effect and be in force thirty (30) days after its adoption. CERTIFICATION/PUBLICATION: The City Clerk shall certify the adoption of this Ordinance and cause it or a summary of it, to be published with the names of the City Council members voting for and against the same in the Poway News Chieftain, a newspaper of general circulation in the City of Poway within fifteen ( 15) days after its adoption and shall post a certified copy of this Ordinance in the Office of the City Clerk in accordance with Government Code § 36933. INTRODUCED AND FIRST READ at a Regular Meeting of the City Council of the City of Poway, California, held the 16th day of July 2019, and thereafter PASSED AND ADOPTED at a Regular Meeting of said City Council held the 6th day of August, 2019 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: ATTEST: 14 of 16 MULLIN, LEONARD, FRANK, GROSCH, VAUS NONE NONE NONE =--2 ~ ----'steve Vaus, Mayor Position DescriptionFully Burdened RateItemDepartmentDescriptionServiceUnits (hrs) Unit Rate TotalAdministrative Assistant III38.57$ Customer Services Customer Service Technician ICashier Intake 0.5 34.98$ 17.49$ Accounting Technician 34.98$ Development Services Engineering Technician IIntake application, process fee, project routing1.5 54.50$ 81.75$ Contract Specialist/Inspector53.17$ PlanningSenior PlannerAssign project to project planner, review initial plans, correspond/meet with applicant1 72.00$ 72.00$ Customer Services Technician I34.98$ PlanningAssociate PlannerConduct preliminary completeness review, review initial plans, review resubmittals, correspond/meet with applicant2 57.65$ 115.30$ Engineering Inspector54.50$ Public WorksPublic Works ReviewReview initial plans, review resubmittals, provide comments1 62.97$ 62.97$ Facilities Maintenance & Special Districts Supervisor 59.09$ Public WorksDRC CoordinatorCoordinate plan reviews, input project information into database1.5 62.40$ 93.60$ Assistant Planner57.65$ Safety Services Fire Batallion Chief ‐ Safety Service ReviewReview initial plans, review resubmittals, provide comments1 57.16$ 57.16$ Associate Planner62.08$ EngineeringAssistant Engineer ‐ Engineering ReviewReview initial plans, review resubmittals, provide comments1.5 55.15$ 82.73$ Engineering Technician54.50$ Development Services Engineering Technician IPrepare file, conduct preliminary completeness review, and input project information into database1 54.50$ 54.50$ Senior Planner72.00$ Administration Economic Development Administratorreview application and location0.5 81.47$ 40.73$ Assistant Engineer63.64$ ITGIS Technician IIdata input and review0.5 54.50$ 27.25$ Fire Battalion Chief65.96$ Total Application Fee12705.47$ Economic Development Administrator81.47$ GIS Technician II54.50$ Engineering Inspector54.50$ ItemDepartmentDescriptionServiceUnits (hrs) Unit Rate TotalCustomer Services Customer Service Technician ICashier Intake 0.5 34.98$ 17.49$ Development Services Engineering Technician IIntake application, process fee, project routing2 54.50$ 109.00$ PlanningSenior PlannerAssign project to project planner, review initial plans, correspond/meet with applicant1 72.00$ 72.00$ PlanningAssociate PlannerConduct preliminary completeness review, review initial plans, review resubmittals, correspond/meet with applicant, aesthetics review2.5 57.65$ 144.13$ Public WorksPublic Works ReviewReview initial plans, review resubmittals, provide comments, utility extension review, surrounding facility review2 62.97$ 62.97$ Public WorksDRC CoordinatorCoordinate plan reviews, input project information into database1.5 62.40$ 93.60$ Safety Services Fire Batallion Chief ‐ Safety Service ReviewReview initial plans, review resubmittals, provide comments1 57.16$ 57.16$ EngineeringAssistant Engineer ‐ Engineering ReviewReview initial plans, review resubmittals, provide comments, surrounding facility review, traffic review5 55.15$ 275.75$ Development Services Engineering Technician IPrepare file, conduct preliminary completeness review, and input project information into database2 54.50$ 109.00$ Administration Economic Development Administratorreview application and location0.5 81.47$ 40.73$ ITGIS Technician IIdata input and review0.5 54.50$ 27.25$ Total Application Fee18.51,009.07$ Small Cell Site Application Processing ‐ New WCF on Existing Pole (Assuming per 5 Antennas)Small Cell Site Application Processing ‐ New WCF on Replace or New Pole (Assuming Per Pole)ATTACHMENT C15 of 16August 20, 2019, Item #3.1I II I I II I I II I I II I I II I ItemDepartmentDescriptionServiceUnits (hrs.) Unit Rate TotalCustomer Services Customer Service Technician ICashier Intake 0.5 34.98$ 15.16$ Public WorksAdministrative AssistantProcess renewal application1 38.5704 38.57$ Fully Burdened RatePublic WorksContracts Specialist/InspectorSite inspection (includes travel)2 53.1696 106.34$ DescriptionUnit Rate 1/8 hr. HourlyPublic WorksFacilities Maintenance & Special Districts Supervisor Review and sign renewal notification0.5 59.0928 29.55$ Waste Water Utilities Supervisor7.80$ 72.00$ Public WorksAdministrative AssistantInput renewal information into database1 38.5704 38.57$ Facilities Maintenance & Special Districts Supervisor 7.39$ 59.09$ Total Renewal Cost3.5174.46$ Water Utilities Distribution Supervisor8.19$ 75.64$ Parks Maintenance Supervisor6.73$ 62.08$ Utility System Supervisor7.80$ 72.00$ ItemDepartmentDescriptionServiceUnits (hrs.) Unit Rate TotalSenior Management Analyst7.61$ 70.24$ Public WorksContracts Specialist/InspectorCarrier Notification/Coordination3 53.17$ 159.51$ Contract Specialist/Inspector5.76$ 53.17$ Total Maintenance Fee3159.51$ Construction Maintenance Supervisor 6.40$ 59.09$ Total Annual Fee 333.96$ Construction Maintenance Supervisor 7.39$ 59.09$ Facility Maintenance FeePublic Works ReviewAnnual Inspection Fee16 of 16August 20, 2019, Item #3.1II II II II II II August 20, 2019, Item #4.1 DATE: TO: FROM: CONTACT: SUBJECT: Summary: City of Poway C OUNC IL AGENDA REPORT August 20, 2019 Honorable Mayor and Members of the City Council Robert J. Manis, Director of Development Services µA ossein Azar, Construction Project Manager (858) 668-4602 or hazar@poway.org Resolution Terminating Bid Process for the Mickey Cafagna Community Center Project; Bid No. 20-001 A notice inviti ng bids for the demolition of the existing Poway Commun ity Center and Senior Center and construction of the new Mickey Cafagna Community Center was advertised on June 6 and 13, 2019 . The Bid Opening date was J uly 29 , 2019. One bid was received . After review of the bid , staff is recommend ing that the bid be rejected and the project be re-advertised. Re commended Action: It is recommended that the C ity Council reject the one bid rece ived from EC Constructors , I nc. by adopting a resolution (Attachment A) and direct staff to re-advertise the project for Competitive Bid . Discussion: On February 19, 2019, the C ity Council appropriated funding to bridge the fund ing gap to cover the construction cost estimates for a new 18,082 square-foot community cen ter (referred to as the "hybrid" floorplan) and d irected staff to include the larger 22 ,587 square-foot building (referred to as the "hybrid plus" floorp lan) as an additive option in the bid documents. The "hybrid" floor p lan is designed so that it could be expanded to the "hybrid plus" floorplan in the future . A notice inviting bids for the demolition of the existing Poway Community Center and Senior Center and construction of the new Mickey Cafagna Commun ity Center was advertised on June 6 and 13, 2019. The engineer's estimate is $10,176,527 .00. Bid No. 20-001 was opened on July 29 , 2019. The following one bid was received: Company Base Bid Additive Alternate 1 Total Bid Amount EC Constructors, Inc. $8,590,790.00 $1 ,153,194.00 $9,743,984.00 While the bid is below the engineer's estimate , it is prudent to obtain more than one bid on a proj ect of this magnitude to ensure a competitive low bid . For this reason , staff recommends rejecting the bid and re-advertising the project. The City's legal authority to reject all bids includes Section 20166 of the California Public Contract Code and Section 3 .28.070E of the Poway Mu n icipal Code. 1 of 3 August 20, 2019, Item #4.1 There were 14 contractors that qualified to bid on the pr oject by attending a mandatory pre-bid meeting . Several contractors who planned to submit a bid indicated that they d id not submit a bid due to the self-performance provision of the bid documents. T h is provision is commonly used in bid documents and requires the general contractor to perform a specified percentage of the contract work through his/her company . This requirement proved to be difficult to meet with this type of construction project. When the project is re-advertised, the bid documents will be revised to remove t he self-performance provision. Environmental Revi ew: This action is not subject to review under the California Environ mental Quality Act (CEQA). Fiscal Impact: None with this action . The current remaining budget for the project is $11,943 ,730.53 . Public Notification: None. Attachme nts: A. Resolution Reviewed/Approved By: Wendy Kaserman Assistant C ity Manager 2 of 3 Reviewed By: Alan Fenstermacher City Attorney Approved By : c~ City Ma nager August 20, 2019, Item #4.1 RESOLUTION NO. 19- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POWAY, CALIFORNIA, TERMINATING THE BID PROCESS FOR THE MICKEY CAFAGNA COMMUNITY CENTER PROJECT AND DIRECTING RE-ADVERTISEMENT FOR COMPETITIVE BIDS WHEREAS, the City of Poway did duly advertise for bids for the Mickey Cafagna Community Center Project on June 6 and 13, 2019; WHEREAS, the time set for the deadline to receive bids for the Mickey Cafagna Community Center Project was 4:00 p.m. on July 29, 2019; WHEREAS, one bid was received; and WHEREAS, the City Council believes it to be in the best interest of the City to re-advertise the Mickey Cafagna Community Center Project to solicit competitive bids. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Poway as follows: Section 1: The City Council hereby finds that the City's legal authority to reject all bids includes Section 20166 of the California Public Contract Code and Section 3.28.0?0E of the Poway Municipal Code. Section 2: The City Council hereby terminates the bid process for the Mickey Cafagna Community Center Project and directs staff to re-advertise the Mickey Cafagna Community Center Project. Section 3: This Resolution shall require a four-fifths vote of the City Council. PASSED, ADOPTED AND APPROVED at a Regular Meeting of the City Council of the City of Poway, California on the 20th day of August 2019 by the following vote, to wit: AYES: NOES: ABSENT: DISQUALIFIED: Steve Vaus, Mayor ATTEST: Faviola Medina, CMC, City Clerk 3 of 3 ATTACHMENT A August 20, 2019, Item #6.1 CITY OF POWAY MEMORANDUM TO: Mayor and Members of the City Council FROM: Caylin Frank, Councilmember DATE: August20,2019 SUBJECT: Refresh Poway's "Shop Local" Campaign Recently, the City of Poway adopted its budget for fiscal year 2019-2020. While the budget is currently balanced, the Budget Review Committee and City staff have identified the strong likelihood of a budget crisis in the near future as we face stagnant revenues and rising costs. The City's general fund is responsible for the operation and maintenance of most city functions, including public safety, parks and programming. Sales tax and property tax are the primary revenue sources for the general fund and have seen little to no growth over the last few years, while the cost of providing City services continues to rise. Though the City Council has taken steps to address these issues, primarily through the implementation of the Poway Road Specific Plan and approval of projects like the Outpost, it will take years to see a positive impact to the City's revenues from new housing and new businesses. On the other hand, the sales tax revenue received from our existing local businesses can be impacted as soon as tomorrow if we all, as residents of Poway, make the choice to "Shop Local" as often as possible. Supporting our local economy is critical to maintaining and improving our City services. In partnership with the Poway Chamber of Commerce, I'm asking for Council concurrence to refresh our "Shop Local" campaign: 1. Create an Ad-Hoc committee composed of Councilmember Frank, Councilmember Leonard, City staff as directed by the City Manager, and members of the Poway Chamber of Commerce. 2. Consider ways to raise awareness, such as new signage, an updated website and social media campaigns. 3. Research best practices from communities that have previously established "Shop Local" campaigns. 4. Establish Poway's own "Shop Local" month to celebrate our local economy and support businesses. The City of Poway is a safe, family-oriented community with many services and amenities, but we rely on a thriving business community to help make our City great. The 2019-2020 budget contains $5,000 for advertising and promotional activities that can be used to help rekindle this campaign. I hope my colleagues agree that refreshing our "Shop Local" campaign in collaboration with the Poway Chamber of Commerce is a valuable effort to address rising budget concerns. 1 of 1 Item 8.1 Conference with Labor Negotiators Government Code Section 54957.6 Designated City Representatives: Chris Hazeltine, Wendy Kaserman, Jodene Dunphy Employee Organizations: Poway Firefighters’ Association, Teamsters, Management/Confidential Group Item 8.2 Conference with Real Property Negotiator (Gov. Code § 54956.8) Property: APNs 314-031-02-00 and 314-032-03-00 City Negotiator: City Manager Chris Hazeltine and Development Services Director Bob Manis Persons with whom City Negotiator May Negotiate: Daniel Ginzburg (for DANDEANA Corp) Under Negotiation: Terms and Price of Payment Item 8.3 Conference with Legal Counsel – Anticipated Litigation Government Code § 54956.9(d)(2) – one (1) case