Poway Unified School District - Cooperative Facilities Use and MaintenanceCITY OF AVAY DOCUMENT
JOINT USE AGREEMENT BETWEEN THE CITY OF POWAY; THE
POWAY'REDEVELOPMENT AGENCY AND THE POWAY UNIFIED
SCHOOL DISTRICT POR COOPERATIVE FACILITIES USE AND
MAINTENANCE
THIS AGREEMENT made and entered into this 12 day of June 2007, by and
between the City of Poway, and the Poway Redevelopment Agency (hereinafter
collectively called "City "), and the Poway Unified School District (hereinafter called
District ").
WITNESSETH
WHEREAS, the City and District are mutually interested in and concerned with
providing adequate facilities and services for community sports and recreation; and
WHEREAS, the City and District have certain gymnasiums, sports fields, and
libraries /multi - purpose rooms under their jurisdiction suitable for students, organized
youth sports, and community recreation programs; and
WHEREAS, cities and school districts are authorized by Chapter 10 of Part 7 of
Division 1, Title 1 of the Education Code of the State of California (Section 10900 et.
seq.) to organize, promote, and conduct community recreation programs and activities
within or without their territorial limits; and
WHEREAS, said governing bodies are authorized by, Chapter 5 of Division 1,
Title 1 of the Government Code of the State of California (Section 6500 et. seq.) to enter
into agreements with each other to promote and preserve the health and general
welfare of the community and contribute to the attainment of education and recreation
goals and objectives for children and adults within the community; and
WHEREAS, the City has established a Community Services Department
responsible for promoting and scheduling community recreational activities in facilities
throughout the City, including those held at gymnasiums, sports fields, and
libraries /multi - purpose rooms; and
WHEREAS, the City has established a Public. Works Department responsible for
carrying out the maintenance of community recreation facilities; and
WHEREAS',. youth and adult sports users groups„ represented here by the City's
Community Services Department, are active participants in the gymnasiums, on the
sports fields; and in the libraries /multi - purpose rooms; and
WHEREAS the City has contributed to the public's well -being and expanded the
District's ability to provide its students with adequate facilities through the construction
of gymnasiums, the renovation and reconstruction of certain sports fields located upon
District property, and the usage of library/multi- purpose rooms; and
PUSD Facilities,Joint Use Alfeement
Page 2
WHEREAS, the City and District recognize that only their cooperation,
Poway sports user groups and students will have, access to excellent recreational
facilities.
NOW; THEREFORE, the City and District agree as follows:
USE OF FACILITIES
A. City will make available to District gymnasiums at Meadowbrook and Twin
Peaks Middle Schools (hereinafter referred to as "Gymnasiums "), as
described in Exhibit A, on terms and conditions set forth in this Agreement
and Exhibit B.
B. District will make available to City sports fields at Midland, Pomerado,
Tierra Bonita and Valley Elementary Schools, Meadowbrook and Twin
Peaks Middle Schools, and Poway High School (hereinafter referred to as
Fields "), as described in Exhibit A, on terms and conditions set forth, in
this Agreement and Exhibit C.
C. District will make available to City library and multi - purpose rooms at
Midland Elementary School (hereinafter referred to as "Library/Multi-
Purpose Room ") as described in Exhibit A, on terms and conditions set
forth in this Agreement and Exhibit D.
D. DEFINITIONS
1. "Joint Use, Facilities" is the collective term used when addressing all
facilities identified in Exhibit A.
2. "District Use" refers to any time and manner in which the. District is
responsible for the activities at any Joint Use Facility, as specified
in this Agreement.
3. "City Use' refers to any time and manner in which the City is
responsible for the activities at any Joint Use Facility, as specified
in this Agreement.
4. "Poway Youth Sports Leagues" refers to any organized youth
sports league that is comprised of a majority of City of Poway
residents and are members of Poway Youth Sports Organization.
E. PURPOSE OF JOINT USE FACILITIES
Joint Use Facilities will be used in accordance with their main purpose, as
set forth in Exhibits. B, C and D. It is understood .that at times the facilities
may be used for other purposes, however, both Parties shall approve this
type of use.
PUSD Facilities:Joint Use A rreement
Page 3
F. GENERAL USE
1. District will have primary use of all Joint Use Facilities except as
provided for in Exhibit A.
2. City will have primary use of all Joint Use Facilities as provided for
in Exhibit A.
3. District agrees to make available to City the use of all parking
facilities on all District property adjoining the Joint Use Facilities
during City Use.
4. Long term. parking by City or District is not permitted at any Joint
Use Facility.
5. City shall furnish all personnel and supervisory staffing, and all
materials, supplies, and equipment required for recreational
programs /activities conducted or sponsored by City.
6. District shall furnish all personnel and supervisory staffing, and all
materials, ',supplies, and equipment. required for recreational
programs /activities conducted or sponsored by District.
7. City Use of Joint Use Facilities shall be at no cost to City, except as
set forth in this Agreement.
8. District Use of Joint Use Facilities shall be at no cost to District,
except asset forth in this Agreement.
9. Except for emergency situations, District advise City, and City
shall advise District as soon as possible, but no less than thirty (30)
days prior to the loss of use of any Joint Use Facility.
10. City and District must mutually agree upon storage of equipment. at
any Joint Use Facility for a period longer than six months.
11. City and District programs shall have priority over all other requests
for use.
Il. JOINT USE FACILITY SCHEDULES
A. Master schedules shall be developed and agreed upon by City and District
for each Joint Use Facility according to the provisions of Exhibit A.
B. Requests for use by entities not included in this Agreement shall be
submitted to the City for times in which the City has primary use, and to
PUSD Facilities;J.oint "Use Alfeement •
Page 4
the District for times in which the District has primary use. Requests for
use during. City Use hours by a District school or its school- related
organizations such as Parent - Teacher organizations, other than the host
school must be accompanied by an approval issued by the District.
A. City and District shall provide any specialized equipment for their
respective programs. Replacement and maintenance of said equipment
will be the responsibility of the Party owning said equipment.
B. Either Party may install equipment and improvements at the Joint Use
Facilities subject to mutual written agreement, which shall not be
unreasonably withheld. Installation of equipment or improvements by City
shall be at City cost, or by District at District cost, and meet standards
established in the California Education and. Administrative Code. Title to
such equipment or improvements shall remain in the Party owning said
equipment.
C. City agrees to consult District as to the type and specifications of
equipment and facilities to be constructed or modified on District property.
Any structures to be constructed by City shall meet all standards required
by the Education Code and shall be constructed in accordance with the
requirements of the State Office of Architecture and Construction. City
shall furnish to District all plans and specifications for approval by the
District. District approval shall not be unreasonably withheld.
D. City agrees prior to the construction of improvements on District property,
to consult with District on all construction schedules. District shall grant
site access to the City necessary for the construction of approved
improvements so long as Construction does not interfere with the
educational process of the District.
E. Upon written agreement between City and District, future facility
improvements: located on District property shall be included within the
terms of this Agreement.
F. For facilities constructed with City funds, City and District shall share
equally in the cost of replacing capital equipment such as, but not limited
to, re- roofing, air - conditioning /heating system replacement, floor
replacement, and similar capital costs upon mutual determination that said
replacements are necessary.
IV. FACILITY'USE ADMISSION FEES
City and District shall mutually establish fees for Joint Use, Facilities. Admission
fees may be charged by either Party for facilities, events, and programs, but only
PUSD Facififies,Joint Use-Afeement •
Page 5
in an amount to cover the expenses incurred by the Party for the conduct of the
events and programs, including the salary of instructors. All monies so: charged
and collected shall be and remain the sole property of the collecting Party.
These fees will be in accordance with the Civic Centers Act, (Chapter 4 of Part
23 Division 3, Title 2' of the Education Code of the State of California (Section
38130 et. seq.)).
V. REIMBURSABLE COSTS
Annual costs cited in the Agreement, which are incurred by either the City or
District and subject to reimbursement, shall be reimbursed to the other Party
within sixty (60) days of receipt of the invoice requesting payment.
VI. EDUCATION CODE LIMITATIONS
In the use of the facilities subject to this Agreement, City agrees to comply with
all of the requirements of1he Education Code of the State of California setting
forth the limitations, requirements, and restrictions on the use of school facilities.
VII. EMPLOYMENT RELATIONSHIPS, AND OBLIGATIONS
For facilities subject to this Agreement, all persons, employed in the performance
of services and functions for the City shall be deemed City employees and no
City employee shall be considered as an employee of the District or under
jurisdiction of the District, nor shall such City employees have any District
pension, civil service, or other status while an employee -of the City. District shall
not be responsible for.the payment of any salary, wage or other compensation to
any City personnel performing services hereunder for the City. City shall not be
Diable for compensation or indemnity to any District employee for injury or
sickness or wages arising out of his /her employment with the District.
For purposes of this Agreement, all persons employed in the performance of
services and functions for "the District shall be deemed District employees and no
District employees have any City pension, civil service, or other status while an
employee of the District. City shall not be responsible for the payment of any
salary, wage or other compensation to any District personnel performing services
hereunder for the District. District shall not be liable for compensation or
indemnity to any City employee for injury or sickness or wages arising out of
his/her employment with City.
VIII. INDEMNITY AND: HOLD HARMLESS
A. District shall hold harmless, defend, and indemnify City, members of its
governing body, and its officers, employees, and agents from any and all
losses, demands, .damages (including costs and attorney's fees), or
causes of action arising from injury to property or person which may arise
from District use of sponsorship of Joint Use Facilities subject. to this
Agreement 'However, District shall not 'be obligated to hold .harmless,
defend, or indemnify City when the aforementioned claims arise from
PUSD,.Facilities Joint Use.Afeement •
Page 6
dangerous conditions existing in or on City -owned buildings or facilities
that City had actual knowledge of and failed to correct.
B. City shall hold .harmless, defend, and indemnify, District, members of its
governing body and its officers, employees, and agents from any and all
losses, demands, damages (including costs and attorney's fees), or
causes of action arising from injury to property or person which may arise
from City use. or sponsorship of Joint Use Facilities subject to this
Agreement. However, City shall not be obligated to hold harmless,
defend, or indemnify District when the aforementioned claims arise from
dangerous conditions existing in or on District -owned grounds, buildings,
or facilities that District had actual knowledge of and failed to correct.
IX. STUDENT SAFETY.
The safety and security of District students and ;staff are of paramount
importance. Therefore, use of Facilities during school hours will be limited to
special requests and will :require advance notice. and prior approval by the
District. All Facility use, by non - district users (both for City- sponsored and other
community' events) will be governed by the District's Board policies and
administrative regulations regarding facilities use.
X. INSURANCE
A. During the term,of'this Agreement, each Party shall obtain and maintain in
full force and affect the following insurance coverages;
1. Workers' Compensation Insurance Full workers' compensation
insurance shall be provided that is necessary in connection with the
performance' of this Agreement to protect itself and its employees
under the Workers' Compensation Act.
2. Liability Insurance Each Party hereto.shall carry property damage
and public liability insurance either through commercial insurance
or by an approved self- insurance or joint powers arrangement, in
the minimum amount of $2,000,000 combined single limit and
4,000,000 annual aggregate and shall furnish proof thereof in the
form of a certificate of insurance .to the other Party within thirty (30)
days of the effective date of this Agreement. Each Party shall be
added as insured to the respective policies.
3. Certificate of Insurance Each Party shall deliver within fifteen (15)
days of the demand by the other Party, certificates of insurance or
self insurance, which shall provide that no cancellation, major
change in coverage or nonrenewable, will be made during the term
of this Agreement, without thirty (30) days written notice to the other
PUSD Facilities.Joint'Use Aeement
Page 7
Party prior to the effective date of such cancellation or change in
coverage..
B. Non -City and non- District users receiving ,authorization to use the Joint
Use Facilities must meet City and District insurance requirements.
XI. TERM
This Agreement shall become effective commencing on the date this document is
fully executed by both Parties -and shall be in force for a period of ten (10) years.
This Agreement may be extended in three, five (5) year increments by written
agreement of both Parties, or may be cancelled by. either Party upon written
notification not less than sixty (60) days in advance of the end of the fiscal year.
XII. NOTICE
Notices or demands hereunder given or to be given.by City or District to the other
may be personally served upon City or District or any person hereafter
authorized by either in writing to receive such notice or may be served by
certified letter addressed to, the appropriate address hereinafter set forth or to
such other address as.Cityand District may hereafter designate by written notice.
City of Poway Poway Unified School District
Director of Community Services and Deputy Superintendent
Director of Public Works Poway Unified School District
City of Poway 13626 Twin Peaks Road
13325 Civic Center Drive Poway„ CA 92064
Poway, CA 92064
XIII. AMENDMENT
The provisions of this Agreement may be amended or modified only by mutual
consent and written agreement of the respective parties.
XIV. DISPUTE RESOLUTION
In the event of any dispute or difference arising from this Agreement or from;the
use or proposed use of the facility, then, in this event, said dispute or difference
should be settled, and arbitrated jointly by the City Manager and Superintendent
or respective designee.
XV. SUPPLEMENTAL AGREEMENT
City and District may enter into supplemental agreements to provide more
specific detail regarding the operation of any of the Joint Use Facilities. If there is
any conflict between the supplemental agreement and this Joint Use Agreement,
the supplemental agreement shall govern.
PUSD Facilities Joint Use Allement
Page 8
XVI., INVALIDITY
The invalidity of any provision of this Agreement as determined by a court of
competent jurisdiction, shall in no way affect the validity of any other provision
hereof.
XVII. BINDING EFFECT
This Agreement shall inure to the benefit of and shall be binding upon City and
District and their respective successors and assigns.
IN WITNESS WHEREOF, the City and District have signed this Agreement at
Poway, California.
Poway Redevelopment Agency
Rod Gould
Executive Director
Poway Unified School District
Joh "Collins -
D ty Superintendent
City of Poway
Rod Gould
City Manager
ATTEST:
L. D' rie Shea
City Clerk and Agency Secretary
Poway Unified School District
4 QQ, -
Donald A. Phillips
District Superintendent
ATTEST:
Andy Pat450W "A
Clerk of Board
EXHIBIT "A" Pagel of4
City of Poway Use of Poway Unified District Facilities
0
o ..
Midland Field City and District shall Not Schedules for use to N/A
Elementary School mutually agree to City Permitted be established on a
13910 Midland Road Use of no more than biannual'basis.
Poway, CA 92064 twenty (20) Saturdays
per year. A fee will be
charged to City for
additional days.
Library/Multi-Available for community Permitted Ongoing uses by City City and District shall
Purpose use 6:00 p.m: to 10:00 will be determined in mutually agree to
Room p.m. Monday through advance of the school District Use at such
Friday during the regular year, City may times when not in use
school session and 8:00 request occasional by City.
a.m. to 10:00 p.m.one -time uses of
Saturdays, Sundays and these facilities for the
holidays with City having purpose of
priority over all other non recreational classes
District requests.or community
meetings at such
Meadowbrook Gymnasium 1) Year -round when Permitted City is responsible for City-and District shall
Middle School school is'in not in scheduling.mutually agree to.a
12320 Meadowbrook session from 7:00 a.m.Schedules for use to schedule of night use of
Lane Poway, CA 92064 to 10:00 P.M.be established on an the Gymnasiums by
2) When school is in annual basis and District for school
session from 5:00 p.m.reviewed on a activities not to exceed
to 10:00 p.m. Monday quarterly basis.twenty (20) evenings per
through Friday from the year during the regular
beginning of the school school year. A fee will
year through April 30.be charged to District for
additional days.
0
City of Poway Use of Poway Unified District Facilities„
EXHIBIT "A" Page 2 of 4'
w
Meadowbrook Upper 1) 4:00 p.m. to 10:00 Permitted City is responsible for City and District shall_
Middle School Soccer Field p.m. — Monday through scheduling.mutually agree,to a
12320 Meadowbrook with Lighting Friday - year- round.Schedules for use to schedule of use by
Lane Poway, CA 92064 be established.on a tri Districtjor school
a.m. to annual basis.activities not to exceed
p.m. o — n days wheenn twenty (20) days perschisnotinsession.sch ooll
year during the regular
school year. A'fee will
be charged to District for
additional days.
Pomerado Field —City and District shall Not Schedules for use to N/A
Elementary School Upper and mutually agree to City Permitted be established on a
12321 Ninth Street Lower Use of no more than biannual basis.
Poway, CA 92064 twenty (20) Saturdays
per year. A fee will be
charged to City for
additional days.
Tierra Bonita Field City and District shall Not Schedules for use to N/A
Elementary School mutually agree to City Permitted be established on a
14678 Tierra Bonita Road Use of no more than biannual basis.
Poway, CA 92064 twenty (20) Saturdays
per year. A fee will be
charged to City for
additional days.
is
0
City of Poway Use of Poway Unified District Facilities
EXHIBIT "A" Page 3 of 4
40
0
a
Twin, Peaks Gymnasium 1) Year -round when Permitted City is responsible for City and District shall
Middle School.school is in not in scheduling.mutually agree to;a
14640 Tierra Bonita Road session from 8:00 a.m.Schedules for use to schedule of use of the
Poway, CA 92064 to 10:00 P.M.be established on an Gymnasium by District
annual basis and for school activities not
2) 5:00, p.m. to 10:00 reviewed on a to exceed twenty (20)
p.m. Monday through quarterly basis.uses per year during the
Friday when school is in regular school year: A
session.fee will be charged to
District for additional
days.
Twin Peaks Soccer and City and District shall Not Schedules for use to N/A
Middle School Football mutually agree to City Permitted be established on a bi
14640 Tierra Bonita Road Fields Use of no more than annual basis.
Poway, CA 92064 twenty (20) Saturdays
per year. A fee will be
charged to City for
additional days.
Valley Field with 1) 5:00 p.m. to 10:00 Permitted City is responsible for City and District shall
Elementary School Lighting p.m. — Monday through scheduling.mutually agree to a
13000 Bowron Road Friday - year- round;Schedules for use to schedule use by District
Poway, CA 92064 be established on a tri for school activities not
2) 8:00 a.m. to 10:00 annual basis.to exceed twenty (20)
p.m. — on days when days per year during the
school is not in regular regular school year. A
session (intersession,fee will be charged to
weekends, holidays,District for additional
vacations and summer days.
months).
40
0
City of Poway Use of Poway.Unified District Facilities
EXHIBIT "A" Page 4 of4
Elm f
Poway High School Football'1) 7:00 a.m. to 10:00 Permitted District and City representatives shall meet each
15500 Espola Road Field /Stadium p.m. — Saturdays and March with representatives of affected sports
Poway, CA 92064 with All-Sundays'year- round;organizations to negotiate and establish the,annual
weather 2) 8:00 a.m: to 10:00 use schedule for the period of August through
Track and p.m. on weekdays when June of the following year. District shall be.granted
Lighting;school is not in session;use of the facility for Poway High School
Restrooms 3) All day on July 3, 4 sponsored activities for no more than twenty (20)
and .5 for Fireworks and Saturdays and ten (10) Sundays per year, when
Community Concert;such use does not increase facility use costs paid
City is committed to by youth sports leagues and a contingency plan for
providing Poway Youth remediation of negative impacts is in place. For
Sports Leagues with days that are negotiated as shared, one user will
priority use as follows:be allotted 7:00 a.m. to 2:30 p.m., and the other
Pop Warner Football from 3:00 p.m. to 10:00 p.m., with shared use counting
the first Saturday in as one -half a day against the District's allotted
August through the twenty Saturday limit.
second Saturday in A second meeting with representatives of the
December, and to Youth same parties shall be held each December for the
High School Lacrosse purpose of negotiating the schedule for the month
from the first Saturday in of July and any other known schedule change
March through the first requests.
Saturday in June,Should District find it necessary to request a
excluding the first schedule change, the request shall be made in
Saturday in April and writing to City and impacted League, if any, with no
May. It is understood less than 14 (fourteen) days advance'. notice. City
that the demand for approval will be contingent upon confirmation that
specific sports can District has made every effort to provide the
change over time displaced League with an alternate facility that
therefore youth sport adequately meets their needs.
priority classifications may
be changed upon mutual District.shall provide to the City a semi - annual field
agreement between City usage report to account for its use of the facility
and District.during City time.
10
EXHIBIT "B"
Gymnasiums Program
A. Purpose of Program
The main, purpose of Gymnasiums is to house indoor recreation, such as but not
limited to, dance %recreation classes, volleyball, and basketball that are organized
by the District, City, or Poway Youth Sports Leagues.
B. Equipment and Improvements
City shall provide common equipment such as trashcans and bulletin boards.
Common equipment will be shared jointly and stored in the Gymnasiums.
C. Maintenance
1. District shall be solely responsible for the maintenance of Gymnasiums
and the surrounding grounds and landscaping, including, but not limited,
to general housekeeping, floor refinishing, re- lamping, painting interior and
exterior based upon District deferred maintenance program, and other
District programs and policies. District shall be responsible for the general
repair and maintenance of Gymnasiums including but not limited to
painting, lighting and electrical, HVAC, gym floor maintenance, plumbing,
glass repairs, etc.
2. City and District shall share equally in the cost of repairing capital
equipment such as but not limited to re- roofing, air - conditioning /heating
system replacement, floor replacement, and similar capital costs.
D. Utilities
1. All gas and electrical expenses associated with operating the facility shall
be shared equally between City and District. District shall directly pay the
distributors on a regular basis. City shall reimburse District for the City
share of these costs on an annual basis.
2. District shall be fully responsible for the cost of water and sewer services.
3. City shall be responsible for the cost of all utility hookups associated with
the construction and operation of the Gymnasiums.
4. City shall be responsible for all telephone expenses associated with the
Gymnasiums, with the exception of District extensions.
5. All security and fire alarm expenses associated with operating the
Gymnasiums shall be shared equally between City and District. City shall
Exhibit'B" •
Gymnasiums Program
Page 2
directly pay the distributors on a regular basis. District shall reimburse
City for the District share of these costs on an annual basis.
E. Security
City shall pay for the installation of a security system. The system monitoring
costs shall be shared equally between City and District. The District shall
reimburse the City for the District's share of costs. City will provide for the
issuance of keys to the facility. The Parties intend that the number of keys
issued to both City and District personnel be limited. Accordingly, City shall
maintain a list of persons to whom keys have been issued.
F. Janitorial Services
City and District shall both provide janitorial and general cleanup services subject
to the following provisions:
1. City and District shall jointly set guidelines and standards of custodial
maintenance, which shall be monitored by both Parties. A maintenance
schedule shall be posted onsite with copies to appropriate City and District
personnel.
2. District shall provide custodial personnel to clean the Gymnasiums
Monday through Friday, and City on Saturdays and Sundays. District
shall, on an annual basis, provide City with a register of custodial hourly
costs for times when City has primary use. City shall reimburse District for
said costs on an annual basis. Should there be a change in custodial
costs or services, the District shall notify the City of the new custodial fees
at least thirty (30) days before they take effect.
3. District shall be responsible for providing all consumable custodial
supplies and equipment (i.e., cleaning and paper products, mops).
Exhibit ''C' • •
Fields Program
Page 2
C. Fields Equipment and Improvements
City and District will share equally in the replacement cost of all common
equipment, regardless of when damage occurred except as follows:
1. City shall provide and maintain all lighting, timers, and meters at Valley
and Meadowbrook fields.
2. District shall provide and maintain all lighting, timers and meters at the
Poway High School football fieldltrack.
D. Fields Maintenance - General
1. District shall be solely responsible for and shall execute the maintenance
and repair of all District real property and installations (fences, equipment,
fields, turf, irrigation systems, etc.) in accordance with standards
described herein. Neither City nor District shall be responsible for
maintenance and repair of concession /restroom facilities at Pomerado and
Tierra Bonita Elementary Schools, which are %operated and maintained by
the Poway Youth Sports Leagues holding use permits.
2. Determining responsibility for maintenance and repair of future City -
erected structures or other installations on District property shall be
mutually agreed upon and established in writing at the time the
improvement is approved by District.
3. City and District shall cooperate in maintaining and protecting the Fields
and shall limit use at times such both Parties ,mutually determine use is
deemed to result in damage, an unsafe surface, or interfere with major
repair or restoration.
4. City and District shall periodically review maintenance standards and
practices and mutually agree upon recommended changes.
5. Upon request by the District, the City shall reimburse District for materials
for field maintenance and renovation projects on Fields previously
renovated or constructed by the City in an amount not to exceed:$35,000
during FY 07/08. The maximum reimbursement level shall be increased
by $1 „000 per fiscal year for the remainder of the agreement period. City
may directly pay the landscape material suppliers for .materials used on
District fields, or reimburse the District' within sixty (60) days of receipt of
supplier invoices directly paid by District.
Exhibit "C" • •
Fields Program
Page 2
6. Fields Maintenance— Schedule
District is to maintain 41 Fields renovated or constructed by City in a safe,
clean, and well = maintained condition,, being; adamant in its approach to
improve soil conditions, which include the following routines:
Daily Routine
a. Pick up trash on grounds.
b. Remove any safety hazards.
Weekly Routine
a. Mowing:
Mow all fields and insure a uniform cut.
b. Irrigation:
i. Set watering cycles to achieve moisture at a 6 -inch depth;
ii. Check and repair irrigation, clocks, heads, valves and
coverage.
C. Examine Turf for Pests and Disease:
Apply controls immediately upon detection of a problem.
d. Weed Controls:
i. Edge un- mowable areas once a.month;
ii. Apply herbicides as required.
e. Fencing Check for needed repairs and repair as required.
f. Dugouts, Sidewalks and Bleachers — trash cans emptied daily.
g. Trees and Shrubs:
i. Inspect trees for staking, disease, and damage;
ii. Replace dead plant materials as required.
Month ly.Routine
a. Verify high use of compacted area as required, always before
fertilizing.
b. Low spots in the turf will be corrected by an application of a sand
mix and top- dressed. Holes in turf will be filled and sodded or
seeded as detected.
Quarterly Routine
Fertilization Program — apply fertilizer to cool season grasses at an N -P-
K ration of approximately 2 -1 -1 or 3-1-Z Warm season grasses require
an approximate ratio of 4 -1 -11.
Exhibit "C • •
Fields Program
Page 3
Annual Routine
a. Infield' Maintenance:
Apply additional brick dust to infields, at a rate of 20 yards per field.
At Midland School, the rate shall be 10 yards per field as needed.
b. Overseed and top-dress all bare or sparse turf areas.
Ballfield Infield'and Warning Tracks
All surface irregularities (high and low spots) will be checked and
corrected in both the infield and warning tracks.
Litter Removal:
City is responsible for field litter removal during and after City events.
Non -City permit holders are responsible for field litter removal during and
after their events: District is responsible for litter removal at all other
times.
E. Utilities
District is responsible for use charges for all utilities associated with Fields use,
including, but not limited to, electrical, field lighting, water, and sewer, with the
following exceptions:
1. City shall pay all electrical expenses associated with soccer field lighting
at Valley Elementary School and Meadowbrook Middle School. District
shall reimburse City for its light usage on an ,annual basis. City shall be
solely responsible for the cost of all utility hookups associated with the
construction and operation of the Joint Use Facility.
2. All Poway Youth Sports Leagues will be charged directly for their usage of
sports and field lighting.
F. Facilities Use Charges— Fields Concession Areas
City and District shall mutually establish fees and coordinate the use of the
concession areas located at Meadowbrook and Twin Peaks fields.
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EXHIBIT "D"
Library,and Multi- Purpose Rooms Program
A. Purpose
The main purpose of the library/multi - purpose room is to provide the students of
Midland Elementary School, and the community members of the City of Poway,
regular access to library facilities. The library/multi- purpose room, in addition to
supporting the District's educational purposes, will support many youth and
community groups and will be provided at minimal cost to the community. The
library/multi - purpose room is intended to support indoor activities; but
not limited to, arts, crafts, meetings, and generally non - physical activities that are
organized by the District or City.
B. Equipment and Improvements
City and. District will share equally in the replacement cost of all common
equipment, regardless of when damage occurred'except as follows:
District shall provide and maintain all lighting, timers and meters at the Midland
Elementary School library/multi- purpose room.
C. Utilities
District reserves the right to request reimbursement from City for utility costs for
use of the library and multi - purpose room at Midland Elementary School, which
City shall pay should such request be deemed reasonable.
D. Janitorial Services
District shall provide custodial personnel to clean the rooms and invoice the City
for custodial coverage for City use outside of PUSD's regular hours of operation.
City shall ensure that rooms are returned to the same condition as when they
were entered.