Item 1.3 - Approval of MinutesOctober 1, 2019, Item #1.3
City of Poway – Minutes – August 20, 2019
2 of 6 October 1, 2019, Item #1.3
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
August 20, 2019
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL John Mullin, Barry Leonard, Caylin Frank, Dave Grosch, Steve Vaus
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan
Fenstermacher; City Clerk Faviola Medina; Community Services Director Brenda Sylvia;
Development Services Director Bob Manis; Finance Director Aaron Beanan; Human
Resources/Risk Management Director Jodene Dunphy; Interim Director of Public Works Eric
Heidemann; Fire Chief Jon Canavan; Lieutenant Chris Collier, Sheriff’s Department.
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair,
Deputy Mayor/Vice Chair, Councilmember/Director, City Manager/Executive Director, Assistant
City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and
Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Deputy Mayor Grosch led the Pledge of Allegiance.
MOMENT OF SILENCE
Mayor Vaus led a moment of silence.
PRESENTATION
Mayor Vaus presented the Poway Girls Softball League 12U Gold with a Certificate of Recognition
and Mayor’s Medallions for the win at the 2019 Western Regional National Tournament.
PUBLIC ORAL COMMUNICATIONS
Jeff Willkomm requested installation of a duplicate fence at Garden Road Elementary School in
the area connecting to Garden Road Park to address safety concerns.
Yuri Bohlen spoke regarding development in Poway.
NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting.
City of Poway – Minutes – August 20, 2019
3 of 6 October 1, 2019, Item #1.3
Chris Olps spoke regarding the grand opening of Chik-Fil-A and assisting those in need of food
in the community.
1.CONSENT CALENDAR
Motioned by Mayor Vaus, seconded by Deputy Mayor Grosch to approve Consent Calendar
Items 1.1 through 1.9. Motion carried by the following roll-call vote:
Ayes: Mullin, Leonard, Frank, Grosch, Vaus
Noes: None
Absent: None
1.1 Approval of Reading by Title only and Waiver of Reading in full of Ordinances on Agenda
1.2 Ratification of Warrant Registers for the Periods of July 8, 2019 through July 12, 2019; and
July 15, 2019 through July 19, 2019
1.3 Approval of the July 16, 2019 Regular City Council Meeting Minutes
1.4 Second Reading and Adoption of Ordinance No. 830 entitled “An Ordinance of the City of
Poway, California, Rescinding Chapter 2.30 of the Poway Municipal Code (Municipal
Election Petition Circulation)”
1.5 Approval of Agreement with D&D Services, Inc., for Dead Animal Disposal Services
1.6 Resolution No. 19-051 entitled “A Resolution of the City Council of the City of Poway,
California, Terminating the Bid Process for Janitorial Services, RFP No. 19-021, and
Directing Staff to Re-Advertise, Proceed with Open Market Purchasing or Competitive
Negotiations”
1.7 Award of Contract to The Arc of San Diego for Parks Ground Maintenance
Councilmember Mullin highlighted Item 1.7 expressing continued support for adults with
disabilities.
1.8 City’s Investment Report as of June 30, 2019
1.9 Authorization to Purchase Five Trucks and One Cab and Chassis through GM’s Bid
Assistance Purchase Program, One Utility Body by Open Market Competitive Bid, One
Dump Truck and One Wheeled Excavator through a Cooperative Bid Purchasing Program
Chris Olps spoke regarding Item 1.9 and the City’s local vendor preference program.
2.ORDINANCE
None.
2.PUBLIC HEARING
3.1 Resolution Amending the Master Fee Schedule to Establish Fees for Wireless
Communication Facilities
City of Poway – Minutes – August 20, 2019
4 of 6 October 1, 2019, Item #1.3
Mayor opened the public hearing at 7:18 p.m.
City Attorney Alan Fenstermacher presented the report and explained that, as a result of
the new Wireless Communications Facilities permit for all wireless communication facilities
installed in the public right-of-way, the City is proposing fees based on a reasonable
approximation of the City’s costs, in order to allow the City to achieve cost recovery, as
permitted by applicable law. In response to comments received by a Wireless Carrier, Mr.
Fenstermacher stated that other right-of-way permits are temporary and do not require
annual inspections. He added that the City would not realize any cost-savings for
applications using an existing pole versus a new pole and, therefore, the fee is the same.
No speakers.
Motioned by Councilmember Mullin, seconded by Deputy Mayor Grosch to close the
public hearing at 7:22 p.m. Motion carried unanimously.
Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution
No. 19-052 entitled “A Resolution of the City Council of the City of Poway, California,
Amending the Master Fee Schedule to Establish Fees for Wireless Communication
Facilities Pursuant to Chapter 17.56 of the Poway Municipal Code.” Motion carried
unanimously.
4. STAFF REPORT
4.1 Adoption of a Resolution Terminating the Bid Process for the Mickey Cafagna Community
Center Project; Bid No. 20-001 and Directing Re-Advertisement for Competitive Bids
Director of Development Services Bob Manis presented the report and stated that the City
received one bid for the construction of the Mickey Cafagna Community Center. Mr. Manis
explained that there were 14 contractors that qualified to bid on the project by attending a
mandatory pre-bid meeting. Several of the contractors who planned to submit bids indicated
that they did not due to the self-performance provision in the bid documents, which has
proven to be difficult to do with this type of construction project. Mr. Manis stated that staff
recommended rejecting the single bid received and re-advertising the project in order to
obtain more than one bid on a project of this magnitude to ensure a competitive low bid and
remove the self-performance clause from the bid requirements. Mr. Manis anticipates the
bid opening to occur on September 24, 2019 and the Award of Bid for City Council approval
on October 15, 2019.
Jim Summers, representing EC Construction, spoke in opposition to staff’s
recommendation.
Chris OIps requested justification for rejection of the bid.
Yuri Bohlen suggested renovating the existing community center.
Council discussion ensued in support of re-bidding the project.
Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution
No. 19-053 entitled “A Resolution of the City Council of the City of Poway, California,
Terminating the Bid Process for the Mickey Cafagna Community Center Project, Bid
No. 20-001, and Directing Re-advertisement for Competitive Bids.” Motion carried
unanimously.
City of Poway – Minutes – August 20, 2019
5 of 6 October 1, 2019, Item #1.3
5. WORKSHOP
None.
6. MAYOR AND CITY COUNCIL-INITIATED ITEMS
The Mayor and Council made announcements and reported on various events taking place in the
City. No action was taken.
COUNCILMEMBER COMMITTEE REPORTS - Pursuant to AB1234 – G.C. §53232.3(d)
CAYLIN FRANK
6.1 Refresh Poway’s “Shop Local” Campaign
Councilmember Frank presented the item for Council consideration and stated that, in
collaboration with the Poway Chamber of Commerce, the “Shop Local” Campaign will
promote existing local businesses and encourage residents to support our local economy
and designate November as Poway’s “Shop Local” month to celebrate.
Chris Olps spoke in support of promoting local businesses to increase sales tax revenue
to the City.
Anita Edmonston, representing the Poway Chamber of Commerce, spoke in support of
partnering with the City to promote the campaign.
Council discussion ensued in support of the campaign.
Council concurred to create an ad-hoc committee composed of Councilmember
Frank and Councilmember Leonard to refresh Poway’s “Shop Local” Campaign.
STEVE VAUS
Mayor Vaus recognized Scott Post on his promotion to Deputy Fire Chief.
7. CITY MANAGER ITEMS
None.
8. CITY ATTORNEY ITEMS
CLOSED SESSION
8.1 Conference with Labor Negotiators
Government Code Section 54957.6
Designated City Representatives: Chris Hazeltine, Wendy Kaserman, Jodene Dunphy
Employee Organizations: Poway Firefighters’ Association, Teamsters,
Management/Confidential Group
8.2 Conference with Real Property Negotiator (Gov. Code § 54956.8)
Property: APNs 314-031-02-00 and 314-032-03-00
City Negotiator: City Manager Chris Hazeltine and Development Services Director Bob Manis
City of Poway – Minutes – August 20, 2019
6 of 6 October 1, 2019, Item #1.3
Persons with whom City Negotiator May Negotiate: Daniel Ginzburg (for DANDEANA Corp)
Under Negotiation: Terms and Price of Payment
8.3 Conference with Legal Counsel – Anticipated Litigation
Government Code § 54956.9(d)(2) – one (1) case
At the request of City Attorney Alan Fenstermacher, Mayor Vaus adjourned the meeting into
Closed Session at 7:53 p.m.
City Council came out of Closed Session at 8:20 p.m. and City Attorney Fenstermacher
announced that there was no reportable action taken.
ADJOURNMENT
The meeting adjourned at 8:20 p.m.
________________________________
Faviola Medina, CMC
City Clerk
City of Poway, California