Item 4.1 - Capital Improvement Program UpdateG
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ver City of Poway
COUNCIL AGENDA REPORT
DATE: October 1, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Robert Manis, Director of Development Services
CONTACT: Melody Rocco, Senior Civil Engineer 0.
858) 668-4653 or mrocco(a-poway.org
SUBJECT: Capital Improvement Program Update
Summary:
This report presents a status update on the Capital Improvement Program (CIP) and a brief status
of each on-going project within the current CIP. At the City Council meeting, staff will present
more detail on the higher -profile projects.
Recommended Action:
This is an informational item and there is no recommended action.
Discussion:
The City's CIP is administered by staff from the Engineering Division of the Development Services
Department with the goal of maintaining and improving the City's infrastructure, and enhancing
public facilities based upon community needs. Engineering staff provides professional
engineering services in the planning, design, and construction of the CIP projects.
The CIP is an ongoing process which matches available funds with prioritized needs. During
program planning, staff takes inventory of the City's existing infrastructure and facilities, considers
facility and system assessments completed by consultants as well as community needs, and then
develops a prioritized project list consistent with community goals. Projects are prioritized and
designed to achieve optimum use of available funding. Projects are categorized into the following
categories: Streets, Drainage, Public Facilities, Water, and Sewer. The current CIP includes 36
projects, with $5.32 million appropriated with the FY 2019-20 budget for a total of $46.32 million
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Attachment A.
STREETS
The primary goal of projects within the Streets category is to extend the useful life of public streets,
to address capacity issues, to maintain the City's traffic signals, to refresh and update street
striping and signage, and to maximize efficiency for vehicles, bicycles and pedestrians while
ensuring public safety.
The 2018-2019 Street Overlay project construction is complete and scheduled for acceptance on
the October 1, 2019 City Council agenda. The Poway Road Turn Pocket Extension and 2019-
2020 Street Maintenance projects are substantially complete and will be scheduled for
acceptance at a future City Council meeting. The Espola Road Safety Improvements and 2019-
2020 Citywide Striping projects are currently under construction. An audit of the City's street and
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safety lights is ongoing for the LED Street & Safety Light Conversion project with construction
expected to begin in December. The Espola Road Bike Lanes and Neighborhood Sidewalks
projects are in design. Staff is drafting an RFP for the Traffic Signal Controller Upgrades project.
DRAINAGE
The primary goal of projects within the drainage category is preservation and maintenance of
existing infrastructure, including culverts, concrete channels and natural channels, and the
ongoing annual replacement of deteriorating corrugated metal pipes (CMP). It also includes the
Annual Trash Capture Program, which is an unfunded mandate by the Regional Water Quality
Control Board to capture all trash greater than 5mm, essentially anything larger than a cigarette
butt, in priority land use areas (PLUs). PLUs include areas classified as commercial, industrial,
and high density residential as well as transit stops. The City has 10 years to comply with the
region -wide mandate.
The Rattlesnake Creek Integrity Study is currently underway. The 2019 CMP Repairs, Sebago
Avenue Channel Repairs, and Annual Trash Capture projects are currently in design.
PUBLIC FACILITIES
The primary goal of projects within the Public Facilities category is the preservation and
maintenance of the over 100 public buildings and parks. Within this category, building
maintenance tasks are combined to create the annual Public Facilities Renovation project. The
individual tasks that make up the Public Facilities Renovation project are typically accomplished
by a combination of Public Works and CIP engineering staff. In 2016 a Facility Needs Assessment
was conducted which included a comprehensive assessment of select City Facilities with the
assessment of each facility varying from an entire building assessment to roof and HVAC
assessments only. It provided a 10 -year list of corrective actions as well as continuous ongoing
maintenance items at each assessed building.
This year's maintenance includes painting at various City facilities, such as the Kumeyaay building
exterior, Train Depot exterior, and the Library Courtyard among several others. It also includes
general maintenance activities such as maintenance of the City's monument signs, repairs at the
Old Poway Park Gazebo, and other facility repairs as needed. Finally, the pumps and flocculators
at the Water Treatment Plant will be prepped and painted. All work associated with this project
is being completed by Public Works and is in various stages of completion. Painting of the City
facilities and Water Treatment Plant components are under way. The general maintenance tasks
have not yet begun.
The PCPA Smoke Hatch Winch Replacement project is substantially complete and will be
scheduled for acceptance at a future City Council meeting. The PCPA has several projects listed
for replacement in the next 2-5 years including the roof, HVAC, floor, and auditorium seating plus
plumbing and electrical projects. Development Services is collaborating with Community Services
and Public Works on a future City Council workshop on the PCPA that will include a discussion
on these proposed projects in relation to on-going maintenance, funding, and facility operations
during construction.
The Mickey Cafagna Community Center, Valle Verde Playground Renovation, and FY 2018-2019
ADA Barrier Removal projects are advertising for construction. The Ground Mounted Photovoltaic
System - Fire Station 3 project is currently on hold while staff coordinates with Borrego Solar
Systems, Inc. to analyze the overall net benefit of the system. This project will be part of a
workshop presentation to City Council later this year. The Blue Sky Amphitheater Shade
Structure project is on hold due to project prioritization and availability of additional funding.
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WATER
The primary goal of projects within the water category is preservation of existing infrastructure,
including pipelines, reservoirs, pump stations, pressure reducing stations, and the water treatment
plant facility. In 2014, assessments of the City's water distribution system and water treatment
plant were completed. A ten-year water CIP was developed from the assessments.
The Water Treatment Plant Washwater Tank Upgrades project construction is complete and is
scheduled for acceptance on the October 1, 2019 City Council agenda. The Poway Dam Security
Upgrades project construction is substantially complete and will be scheduled for acceptance at
a future City Council meeting. The Buehler Reservoir Rehabilitation, Chemical Building and Tank
Farm Upgrades, and 36 -inch Steel Water Main Assessment projects are currently under
construction. The Boulder Mountain Reservoir I & II Rehabilitation has been fully designed but
construction is not scheduled to occur until FY 2020-21. The project has been delayed due to a
reprioritization of projects and the requirements for construction during winter months. The
Clearwell Upgrades and Annual Valve Replacement projects are under design. The Water
Treatment Plant Clearwell Distribution Flow Meters project will be in design after City Council
approval of a consultant agreement for design services at a future City Council meeting. The
Power to Blue Crystal Reservoir project was put on hold until FY 2020-21 due to staff workload.
SEWER
The primary goal of projects within the sewer category is preservation of existing infrastructure,
including pipelines, manholes and lift stations, and providing increased flow capacity where
identified as necessary. In 2013, an assessment was completed for the City's sanitary sewer
distribution system. A ten-year sewer CIP was developed and included both capacity increasing
projects and maintenance projects.
The Martincoit Road Sewer Upsize and Sewer Line Repair Replace 14/15 (Pomerado at Stone
Canyon) projects are currently under construction. The Exposed Sewer East of Martincoit project
is currently in design. The Annual Manhole Rehabilitation project is facilitated by Public Works
staff. This project has not yet been started. The Butterfield Trail Sewer Upsize project design
has not yet started. It was placed on hold due to potential development of the former Stoneridge
Golf Course.
Environmental Review:
This informational item is not subject to review pursuant to the California Environmental Quality
Act (CEQA).
Fiscal Impact:
NnnP
Public Notification:
None.
Attachments:
A. CIP Project Status List
Reviewed/Approved By:
Wendy K6serman
Assistant City Manager
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Reviewed By.-
Alan
y:
Alan Fenstermacher
City Attorney
Approved Py,
OW40
ChriA Haz e
City Manager
October 1, 2019, Item #4.1
CIP PROJECT STATUS:
Complete:
1. Water Treatment Plant Washwater Tank Upgrades
2. 2018-2019 Street Overlay
Substantially Complete:
1. PCPA Smoke Hatch Winch Replacement
2. Poway Road Turn Pocket Extension
3. Poway Dam Security Upgrades
4. 2019-2020 Street Maintenance
Under Construction/Studies:
1. Espola Road Safety Improvements
2. 36 -inch Steel Water Main Assessment
3. Buehler Reservoir Rehabilitation
4. Sewer Line Repair Replace 14/15 (Pomerado Rd/Stone Canyon Rd)
5. Martincoit Road Sewer Upsize
6. 2019-2020 Citywide Striping
7. Chemical Building and Tank Farm Upgrades
8. LED Street and Safety Light Conversion
9. Rattlesnake Creek Integrity Study
10. Public Facilities Renovation (Public Works)
Bid/Pre-Construction:
1. Ground Mounted Photovoltaic System - Fire Station 3
2. Boulder Mountain Reservoir 1 and 2 Rehabilitation (on hold)
3. Mickey Cafagna Community Center
4. City Hall Hydronic Piping Replacement
5. FY 18/19 ADA Barrier Removal - Lake Poway Pathways
6. Valle Verde Park Playground Renovation
7. Neighborhood Sidewalks (Powers & Garden Areas)
8. Sebago Avenue Channel Repair
Design:
1. 2019 CMP Repairs
2. Espola Road Bike Lanes
3. Clearwell Upgrades
4. Annual Valve Replacement
5. Exposed Sewer East of Martincoit
6. Annual Trash Capture Program
Pre -Design:
1. Water Treatment Plant Clearwell Distribution Flow Meters
2. Butterfield Trail Sewer Upsize (delayed to 2020)
3. Power to Blue Crystal Reservoir (on hold)
4. Traffic Signal Controller Upgrades
5. Blue Sky Amphitheater Shade Structure
6. Annual Manhole Rehabilitation (Public Works)
4 of 4 ATTACHMENT A October 1, 2019, Item #4.1