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Item 1.3 - Approval of MinutesCity of Poway COUNCIL AGENDA REPORT DATE: November 19, 2019 TO: Honorable Mayor and Members of the City Council 't FROM: Faviola Medina, City Clerk'' /h ` (858) 668-4535 or fmedina@poway.org SUBJECT: Summary: Approval of Minutes The City Council Meeting Minutes submitted hereto for approval are: ■ October 15, 2019 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve the Minutes as submitted. Public Notification: None. Attachments: A. October 15, 2019 Regular City Council Meeting Minutes Reviewed/Approved By: Reviewed By: Approved By: VI' Is WendytKaserman Alan Fenstermacher Assistant City Manager City Attorney Chri Haz e City Manager 1 of 6 November 19, 2019, Item #1.3 NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES October 15, 2019 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway !-lousing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL John Mullin, Barry Leonard, Caylin Frank, Dave Grosch, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Faviala Medina; Community Services Director Brenda Sylvia; Development Services Director Bob Manis; Finance Director Aaron Beanan; Human Resources/Risk Management Director Jodene Dunphy; Interim Director of Public Works Eric Heidemann; Fire Chief Jon Canavan; Captain Jeff Duckworth, Sheriffs Department. (Note: Hereinafter the tines Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Grosch led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus fed a moment of silence. PRESENTATION Mayor Vaus presented Deputy James Budd with a plaque in recognition of being selected as Poway Sheriff's Station Deputy of the Quarter. Councilmember Frank presented proclamations to PUSD Board Member T.J. Zane, PUSD Director Barbara Scholl, and Prevention Specialist Cindy Hicks representing Poway Unified School District, in recognition of October 2019 "Red Ribbon Week" and "Character Counts". 2 of 6 Attachment A November 19, 2019, Item #1.3 City of Poway - Minutes - October 15, 2019 PUBLIC ORAL COMMUNICATIONS Ed Franklin representing the Poway Chamber of Commerce gave a brief chamber state of the union address and spoke regarding upcoming events. Pete NeiId expressed concerns regarding Vantage Point. Yuri Bohlen requested that Councilmember Frank should recuse herself from City business involving water. Chris Olps invited Council to attend the grand opening of Wing(/ top on October 16, 2019. Joe St. Lucas suggested that staff PowerPoint presentatio ;, ! made available to the public prior to City Council meetings. 1. CONSENT CALENDAR Motioned by Deputy Mayor Grosch, se Consent Calendar Items 1.1 through 1.5. Ayes: Noes: Absent: Non None ,s7, a 1.1 Approval of Reading by Title only //�� , 1.2 Ratification of W: , v, Q meters for t ///////' ' o,. ,,� 6, 2019, and Sjrnber 9, �19 throug 1.3 Approval of the Se` ber 1'/2019 Reg 1.4 A p� °"e s Itant �«_�� ment �h S;e', es for the er Tre ' ent Plant 20405 d by Councilm n carried by the fol , g roll -call vote: r Mullin to approve % r Mullin„Leonard, Fr moi%,. ar `,Readin , ;,��/full of Ordinances on Agenda moi emb 2, 2019 through September °°amber 1�% 019 g p City Council Meeting Minutes fraucture Engineering Corporation for Design ell Distribution Flow Meter Project; RFP No. %r 1.5 Award <Q ontract to L. ',Caving ,eating, Inc., for the FY 18/19 ADA Barrier Removal; Lake Pow�yathways Pr�act; Bid No. 20-003 2. ORDINANCE None. 3. PUBLIC HEARING None. 4. STAFF REPORT 4.1 Award of Contract to EC Constructors, Inc. for the Mickey Cafagna Community Center Project; Bid No. 20-004 3 of 6 November 19, 2019, Item #1.3 City of Poway — Minutes — October 15, 2019 City Engineer Tom Frank presented the report along with a slideshow presentation. Mr. Frank stated that the project will demolish and construct a new community center that will create a shared -use, multi -generational facility to serve the entire community along with flexible spaces to accommodate various types of programming. Mr. Frank discussed the Hybrid and the Hybrid Plus floorplans and stated that the project's remaining budget is $11,867,596 which is sufficient to fund either of the two options. He further added that the City received eight bids and is recommending that contract be awarded to the lowest bidder, EC Constructors, Inc. Additionally, Mr. Frank explained that the total project cost including furniture, equipment, related fees and a 10 percent contingency for the Hybrid floorplan is $10,356,155 and $11,768, 515 for the Hybrid Plus floorplan. He stated that construction is scheduled to begin November 2019 with an anticipated jompletion date in May 2021 and that senior center activities have been temporarily rel• , :gem. to leased space at a church located off Pomerado Road. He explained that starevise the construction contract based on the floor plan selected. Cynthia Elizondo, President of the Board Directors ay Valle Senior Citizens Y /„jam '�� Y Corporation, spoke in support of the HY JJ floorplan. Chris Olps expressed concerns with thele eject schedule. Yuri Bohlen questioned what would happen f` i "h� Ould residents ” ' //for shelter in the event of a disaster while the c,, ' nity center" r i�/construction. The following speakers filled outs spe did not wish to speak: Mary Car y, Papineau. During discuso Coundxpressecr or ;2,587 square -foot Hybrid Plus floorplan and t ed staff* the Mi '*/ afagna A/eHoc Committee for all their hard work, dedication a ,fforts went intot project. ,��iir ��, , l o%/ Motu Z c / • unclmi,- c e A�.' � t to E ! ,nstru o. 20-004 id amount o 5. WORKSHO slip in s""' of the Hybrid Plus floorplan but • 'he Roble, „St. Lucas, Pat Schultz and Liz ecor�d by Councilmember Frank to award the , Inc. (r u6key Cafagna Community Center Project; bas��� plus ads "'" a alternate 1 (Hybrid Plus floorplan), for a �� "859,5 ;j/Motion carried unanimously. 5.1 Water and 1 1a' ewater R ;Study and Public Workshop Finance Director A41)4jnan presented the report along with a slideshow presentation discussing the evalu 11/n of the City's current water and wastewater rates, and the nine water rate structures and four wastewater rate structures presented for Council consideration. In addition, Mr. Beanan stated that staff is proposing a two-year rate setting process. He further added that the formal Comprehensive Cost of Study (COSS) report outlining the methodology, cost of service, financial plan and rate design will be prepared by Raftelis Consultants once water and wastewater rate structures have been narrowed down by Council. Mr. Beanan concluded that a second workshop further discussing the options for water and sewer rate structures is scheduled for November 19, 2019. Additionally, setting the public hearing date for the chosen structures, as a result of the two workshops, will be held on January 7, 2020. 4 of 6 November 19, 2019, Item #1.3 City of Poway — Minutes — October 15, 2019 Peter De Hoff spoke in favor of the current water rate structure and encouraged Council to consider the most equitable option with the smallest overall cost differences to as many residents. Elaine Gillum spoke against all of the options presented and suggested that sewer rates be based on the previous year's winter -spring usage. Mike Fry expressed concerns with the options presented and recommended installation of second water meters in homes to monitor outdoor water use. Chris Olps spoke regarding past water conservation efforts during a drought. Joe St. Lucas spoke regarding the average summer/ winter usage and the varying tier structures. Dan Krall requested a tool that allows cust bills. to see the options will impact their Pete Babich spoke in favor of Option 3b i (//ter and Option 2b the two-year rate setting process. �' Marianna Bacilla did not wish .'°' eak and was . io,,,, //////,, Council discussion ensued regard= g�t ,;e� eferred r structure options. Council directed . ,/ ,�,,., staff to focus on Option 2b and • a •n ater rat % nd narrowed down wastewater ��/", , tion for wastewater. Council rate structures to O• . 2b and 2c, ��mina i Joy/ flat rate, also indicated a r 0 180 da % f ope e. ,Q , endites was too high and felt four months would pe, re a nate. In iti r ou/ uested staff to follow-up with an online tool to a ;its custors in und�ding howfihe narrowed down options would impact their water 1 for tewater and supports on the item. Co u d an -- �� a 9,as anjformational item. No action was taken. 6. MAYO-,. D CITY C01IIL-INY,,TED ITEIVF% The Mayor p ,Council mad nounce, nts and reported on various events taking place in the City. No acti(� as taken. , COUNCILMEMBERd2OMMITTE %REPORTS - Pursuant to AB1234 — G.C. §53232.3(d) ,,, � Councilmember Mullin jj update on the recent meetingof the Metro Wastewater Commission and reported nA e statusaof the Pure Water San Diego Program. Councilmember Frank gave an update on the recent Metropolitan Transit System Board meeting and reported on the MTS Elevate SD 2020 sales tax measure. 7. CITY MANAGER ITEMS None. 5 of 6 November 19, 2019, Item #1.3 City of Poway — Minutes — October 15, 2019 8. CITY ATTORNEY ITEMS 8.1 Conference with Legal Counsel — Anticipated Litigation Government Code § 54956.9(d)(2) — one (1) case 8.2 Conference with Real Property Negotiator (Gov. Code 54956.8) Property: APN 278-450-2700 City Negotiator: City Manager Chris Hazeltine Persons with whom the City Negotiator May Negotiate: Best Best & Krieger; Ron Little Under Negotiation: Price and Terms of Payment At the request of City Attorney Alan Fenstermacher, Mayor Closed Session at 9:56 p.m. City Council came out of Closed Session at 10:19// announced that by a 5-0 vote, the City Council as > afize settlement agreements to resolve claims related q the Esp Project. ADJOURNMENT The meeting adjourned at 10:19 p.m. us adjourned the meeting into d City Attorney Fenstermacher City Manager to enter into Toad Safety Improvements aviola ,a, CMC i% lerk $/j iij�y ,/forna 6 of 6 November 19, 2019, Item #1.3