Item 1.3 - Approval of MinutesCity of Poway
COUNCIL AGENDA REPORT
DATE: November 19, 2019
TO: Honorable Mayor and Members of the City Council
't
FROM: Faviola Medina, City Clerk'' /h `
(858) 668-4535 or fmedina@poway.org
SUBJECT:
Summary:
Approval of Minutes
The City Council Meeting Minutes submitted hereto for approval are:
■ October 15, 2019 Regular City Council Meeting Minutes
The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority,
the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency.
Recommended Action:
It is recommended that the City Council approve the Minutes as submitted.
Public Notification:
None.
Attachments:
A. October 15, 2019 Regular City Council Meeting Minutes
Reviewed/Approved By:
Reviewed By: Approved By:
VI' Is
WendytKaserman Alan Fenstermacher
Assistant City Manager City Attorney
Chri Haz e
City Manager
1 of 6 November 19, 2019, Item #1.3
NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting.
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
October 15, 2019
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway !-lousing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL John Mullin, Barry Leonard, Caylin Frank, Dave Grosch, Steve Vaus
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan
Fenstermacher; City Clerk Faviala Medina; Community Services Director Brenda Sylvia;
Development Services Director Bob Manis; Finance Director Aaron Beanan; Human
Resources/Risk Management Director Jodene Dunphy; Interim Director of Public Works Eric
Heidemann; Fire Chief Jon Canavan; Captain Jeff Duckworth, Sheriffs Department.
(Note: Hereinafter the tines Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair,
Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant
City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and
Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Deputy Mayor Grosch led the Pledge of Allegiance.
MOMENT OF SILENCE
Mayor Vaus fed a moment of silence.
PRESENTATION
Mayor Vaus presented Deputy James Budd with a plaque in recognition of being selected as
Poway Sheriff's Station Deputy of the Quarter.
Councilmember Frank presented proclamations to PUSD Board Member T.J. Zane, PUSD
Director Barbara Scholl, and Prevention Specialist Cindy Hicks representing Poway Unified
School District, in recognition of October 2019 "Red Ribbon Week" and "Character Counts".
2 of 6 Attachment A November 19, 2019, Item #1.3
City of Poway - Minutes - October 15, 2019
PUBLIC ORAL COMMUNICATIONS
Ed Franklin representing the Poway Chamber of Commerce gave a brief chamber state of the
union address and spoke regarding upcoming events.
Pete NeiId expressed concerns regarding Vantage Point.
Yuri Bohlen requested that Councilmember Frank should recuse herself from City business
involving water.
Chris Olps invited Council to attend the grand opening of Wing(/ top on October 16, 2019.
Joe St. Lucas suggested that staff PowerPoint presentatio ;, ! made available to the public prior
to City Council meetings.
1. CONSENT CALENDAR
Motioned by Deputy Mayor Grosch, se
Consent Calendar Items 1.1 through 1.5.
Ayes:
Noes:
Absent:
Non
None
,s7, a
1.1 Approval of Reading by Title only
//�� ,
1.2 Ratification of W: , v, Q meters for t
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6, 2019, and Sjrnber 9, �19 throug
1.3 Approval of the Se` ber 1'/2019 Reg
1.4 A p� °"e s Itant �«_�� ment �h
S;e', es for the er Tre ' ent Plant
20405
d by Councilm
n carried by the fol , g roll -call vote:
r Mullin to approve
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Mullin„Leonard, Fr
moi%,.
ar `,Readin , ;,��/full of Ordinances on Agenda
moi
emb 2, 2019 through September
°°amber 1�% 019 g p
City Council Meeting Minutes
fraucture Engineering Corporation for Design
ell Distribution Flow Meter Project; RFP No.
%r
1.5 Award <Q ontract to L. ',Caving ,eating, Inc., for the FY 18/19 ADA Barrier Removal;
Lake Pow�yathways Pr�act; Bid No. 20-003
2. ORDINANCE
None.
3. PUBLIC HEARING
None.
4. STAFF REPORT
4.1 Award of Contract to EC Constructors, Inc. for the Mickey Cafagna Community Center
Project; Bid No. 20-004
3 of 6 November 19, 2019, Item #1.3
City of Poway — Minutes — October 15, 2019
City Engineer Tom Frank presented the report along with a slideshow presentation. Mr.
Frank stated that the project will demolish and construct a new community center that will
create a shared -use, multi -generational facility to serve the entire community along with
flexible spaces to accommodate various types of programming. Mr. Frank discussed the
Hybrid and the Hybrid Plus floorplans and stated that the project's remaining budget is
$11,867,596 which is sufficient to fund either of the two options. He further added that the
City received eight bids and is recommending that contract be awarded to the lowest bidder,
EC Constructors, Inc. Additionally, Mr. Frank explained that the total project cost including
furniture, equipment, related fees and a 10 percent contingency for the Hybrid floorplan is
$10,356,155 and $11,768, 515 for the Hybrid Plus floorplan. He stated that construction is
scheduled to begin November 2019 with an anticipated jompletion date in May 2021 and
that senior center activities have been temporarily rel• , :gem. to leased space at a church
located off Pomerado Road. He explained that starevise the construction contract
based on the floor plan selected.
Cynthia Elizondo, President of the Board Directors ay Valle Senior Citizens
Y /„jam '�� Y
Corporation, spoke in support of the HY JJ floorplan.
Chris Olps expressed concerns with thele eject schedule.
Yuri Bohlen questioned what would happen f` i "h� Ould residents ” ' //for shelter in the
event of a disaster while the c,, ' nity center" r i�/construction.
The following speakers filled outs spe
did not wish to speak: Mary Car y,
Papineau.
During discuso Coundxpressecr or ;2,587 square -foot Hybrid Plus
floorplan and t ed staff* the Mi '*/ afagna A/eHoc Committee for all their hard
work, dedication a ,fforts went intot project.
,��iir ��, , l o%/
Motu Z c / • unclmi,-
c e A�.' � t to E ! ,nstru
o. 20-004
id amount o
5. WORKSHO
slip in s""' of the Hybrid Plus floorplan but
•
'he Roble, „St. Lucas, Pat Schultz and Liz
ecor�d by Councilmember Frank to award the
, Inc. (r u6key Cafagna Community Center Project;
bas��� plus ads "'" a alternate 1 (Hybrid Plus floorplan), for a
��
"859,5 ;j/Motion carried unanimously.
5.1 Water and 1 1a' ewater R
;Study and Public Workshop
Finance Director A41)4jnan presented the report along with a slideshow presentation
discussing the evalu 11/n of the City's current water and wastewater rates, and the nine
water rate structures and four wastewater rate structures presented for Council
consideration. In addition, Mr. Beanan stated that staff is proposing a two-year rate setting
process. He further added that the formal Comprehensive Cost of Study (COSS) report
outlining the methodology, cost of service, financial plan and rate design will be prepared
by Raftelis Consultants once water and wastewater rate structures have been narrowed
down by Council. Mr. Beanan concluded that a second workshop further discussing the
options for water and sewer rate structures is scheduled for November 19, 2019.
Additionally, setting the public hearing date for the chosen structures, as a result of the two
workshops, will be held on January 7, 2020.
4 of 6 November 19, 2019, Item #1.3
City of Poway — Minutes — October 15, 2019
Peter De Hoff spoke in favor of the current water rate structure and encouraged Council to
consider the most equitable option with the smallest overall cost differences to as many
residents.
Elaine Gillum spoke against all of the options presented and suggested that sewer rates be
based on the previous year's winter -spring usage.
Mike Fry expressed concerns with the options presented and recommended installation of
second water meters in homes to monitor outdoor water use.
Chris Olps spoke regarding past water conservation efforts during a drought.
Joe St. Lucas spoke regarding the average summer/ winter usage and the varying tier
structures.
Dan Krall requested a tool that allows cust
bills.
to see
the options will impact their
Pete Babich spoke in favor of Option 3b i (//ter and Option 2b
the two-year rate setting process. �'
Marianna Bacilla did not wish .'°' eak and was
. io,,,, //////,,
Council discussion ensued regard= g�t ,;e� eferred r structure options. Council directed
. ,/ ,�,,.,
staff to focus on Option 2b and • a •n ater rat % nd narrowed down wastewater
��/", , tion for wastewater. Council
rate structures to O• . 2b and 2c, ��mina i
Joy/ flat rate,
also indicated a r 0 180 da % f ope e. ,Q , endites was too high and felt four
months would pe, re a nate. In iti r ou/ uested staff to follow-up with an
online tool to a ;its custors in und�ding howfihe narrowed down options would
impact their water 1
for tewater and supports
on the item.
Co u d an -- �� a 9,as anjformational item. No action was taken.
6. MAYO-,. D CITY C01IIL-INY,,TED ITEIVF%
The Mayor p ,Council mad nounce, nts and reported on various events taking place in the
City. No acti(� as taken.
,
COUNCILMEMBERd2OMMITTE %REPORTS - Pursuant to AB1234 — G.C. §53232.3(d)
,,, �
Councilmember Mullin jj update on the recent meetingof the Metro Wastewater
Commission and reported nA e statusaof the Pure Water San Diego Program.
Councilmember Frank gave an update on the recent Metropolitan Transit System Board meeting
and reported on the MTS Elevate SD 2020 sales tax measure.
7. CITY MANAGER ITEMS
None.
5 of 6 November 19, 2019, Item #1.3
City of Poway — Minutes — October 15, 2019
8. CITY ATTORNEY ITEMS
8.1 Conference with Legal Counsel — Anticipated Litigation
Government Code § 54956.9(d)(2) — one (1) case
8.2 Conference with Real Property Negotiator (Gov. Code 54956.8)
Property: APN 278-450-2700
City Negotiator: City Manager Chris Hazeltine
Persons with whom the City Negotiator May Negotiate: Best Best & Krieger; Ron Little
Under Negotiation: Price and Terms of Payment
At the request of City Attorney Alan Fenstermacher, Mayor
Closed Session at 9:56 p.m.
City Council came out of Closed Session at 10:19//
announced that by a 5-0 vote, the City Council as > afize
settlement agreements to resolve claims related q the Esp
Project.
ADJOURNMENT
The meeting adjourned at 10:19 p.m.
us adjourned the meeting into
d City Attorney Fenstermacher
City Manager to enter into
Toad Safety Improvements
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6 of 6
November 19, 2019, Item #1.3