Item 1.7 - Award of Contract to Commercial & Industrial Roofing Co. Inc. for As-Needed Roofing Services; RFP No. 20-009DATE:
TO:
FROM:
CONTACT:
SUBJECT:
Summary:
City of Poway
COUNCIL AGENDA REPORT
December 3, 2019
Honorable Mayor and Members of the City Cou�r!I
Eric Heidemann, Director of Public Works f fr
Pat Ryan, Interim Assistant Director of Public Works for Maintenance
Operations
(858)668-4705 or pryan@poway.org
Award of Contract to Commercial & Industrial Roofing Co. Inc. for
As-Needed Roofing Services; RFP No. 20-009
A notice inviting bid proposals for as-needed roofing services was duly advertised on October 3
and October 17, 2019. One responsive proposal was received and opened on October 31, 2019.
Commercial & Industrial Roofing Co. Inc. (Commercial Roofing) was determined to meet the
evaluation criteria and the needs of the Public Works Department. The first term of the Contract
is two years beginning December 1, 2019, through November 30, 2021. The Contract may be
extended through a total of three separate one-year extensions. The maximum length of the
Contract would be up to five years.
Recommended Action:
It is recommended that the City Council award the Contract for As-Needed Roofing Services,
RFP No. 20-009, to Commercial & Industrial Roofing Co. Inc. and authorize the City Manager to
execute the necessary documents.
Discussion:
The City has a continuing need for as-needed roofing services for various repairs at its facilities
throughout the City. Maintaining the roofing structures of City facilities requires the assistance
and expertise of specially trained and qualified roofing experts. Because City staff does not have
this expertise, the City has traditionally contracted for this service.
With the City's current contract expiring on November 30, 2019, the City issued a notice inviting
proposals for as-needed roofing services on October 3 and October 17, 2019, in the Poway News
Chieftain. In line with the City's effort to competitively bid all contract services and select the most
qualified firms, staff also advertised the bid opportunity through the City's bid e-notification
system, Construction Bidboard, which markets the City's bid solicitations to registered vendors
and markets opportunities throughout the construction industry. In addition, the bid opportunity
was made available for download from the City's website. One proposal was received and
opened on October 31, 2019. Evaluation criteria for the proposals included overall experience,
technical expertise, work force coverage capacity, references, conformance to the Request for
Proposal (RFP) and rates. Public Works staff reviewed the proposal submitted by Commercial
Roofing and determined it met the department's needs, specifically Commercial Roofing's
knowledge, experience and factory-trained technicians. Commercial Roofing is the City's current
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