Item 1.10 - Acceptance of the Fiscal Year 19-20 Zone 3 Street Maint. Proj.; Bid 18-022 with American Asphalt South, IncCity of Poway
COUNCIL AGENDA REPORT
DATE: December 17, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Robert Manis, Director of Development Services
CONTACT: Jeff Beers, Special Projects Engineer
s7858) 668-4624 or ibeerscpoway.orq
SUBJECT: Acceptance of the Fiscal Year 2019-2020 Zone 3 Street Maintenance
Project; Bid No. 18-022 with American Asphalt South, Inc. as Complete
Summary:
On June 18, 2019, the City Council awarded the contract for the Extension of the Fiscal Year
2018- 2019 Street Maintenance Project Contract for the Fiscal Year 2019-2020 Zone 3 Street
Maintenance Project; Bid No. 18-022 to American Asphalt South, Inc. in the amount of
1,075,753.47. This action will accept the project as complete.
Recommended Action:
It is recommended that the City Council:
1) Accept the Fiscal Year 2019-2020 Zone 3 Street Maintenance Project as complete;
2) Authorize the City Clerk to file and record the Notice of Completion;
3) Authorize the release of the retention in the amount of $54,220.64, if unencumbered,
45 days after City Council acceptance;
4) Release the Guarantee Company of North America USA Bond for Material and
Labor in the amount of $1,075,753.47 after the release of retention; and
5) Retain the Guarantee Company of North America USA Bond for Faithful
Performance for a period of one year.
Discussion:
The Fiscal Year 2019-2020 Street Maintenance Project placed approximately 4.4 million square
feet of type II emulsion aggregate slurry and approximately 215, 000 square feet of polymer
modified chip seal and raised 189 water, sewer and monument lids flush to grade. This work took
place within Street Maintenance Zone 3 which generally are the streets south of Twin Peaks
Road, east of and including Pomerado Road, north of Poway Road and west of Tarascan and
Silverset Roads.
There was one Change Order to zero -out the exact quantities constructed with the estimated
quantities in the contract bid schedule for $8,659.35. The final contract amount is $1,084,412.82.
Environmental Review:
The matter of acceptance of public improvements that have been completed, which were the
subject of a prior environmental determination, is not subject to the California Environmental
Quality Act.
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Fiscal Impact:
The Fiscal Year 2019-2020 Zone 3 Street Maintenance Project was completed within the amount
budgeted. There is sufficient funding available to release the retention in the amount of
54,220.64 (411040-43205). After the release of retention, there will be a balance of $140,907.18
remaining.
Public Notification:
None.
Attachments:
None.
Reviewed/Approved By: Reviewed By: Approved By:
Wendy f Caserman Alan Fenstermacher
Assistant City Manager City Attorney
2 of 2
Ali
Chri Hazelf
City Manager
December 17, 2019, Item #1.10