Item 1.11 - Acceptance of Facilities Painting 19-20, Bid 20-002city of Poway
COUNCIL AGENDA REPORT
DATE: December 17, 2019
TO: Honorable Mayor and Members of the City Counokl
FROM: Eric Heidemann, Director of Public Works '
L1
CONTACT: Pat Ryan, Interim Assistant Director of Public Works for Maintenance
Operations
858) 668-4705 or pryan@poway.org
SUBJECT: Acceptance of Facilities Painting 2019-20, Bid No. 20-002
Summary:
This project consisted of exterior painting of 17 various facilities and assets at different locations
in the City, and included all necessary equipment and supplies to complete the work as directed
by the City.
Recommended Action:
It is recommended that the City Council:
1. Accept the Facilities Painting 2019-20, Bid No. 20-002 as complete;
2. Authorize the City Clerk to file and record the Notice of Completion;
3. Authorize the release of the retention in the amount of $4,263.65, 45 -days after City
Council's acceptance;
4. Release the U.S. Specialty Insurance Company Bond for Material and Labor in the
amount of $85,273.00; and
5. Retain the U.S. Specialty Insurance Company Bond for Faithful Performance for a period
of one year.
Discussion:
On September 17, 2019, the City Council awarded the Contract for the Facilities Painting 2019-
20 project, in the amount of $85,273.00 to Harbor Coating and Restoration. The project consisted
of exterior painting of 17 various facilities and assets at several locations in the City. Brief
descriptions of the projects are listed below:
City Hall (1) & Council Chamber (1): reseal City Hall entrance doors and Council Chamber
southwest door;
Crosthwaite Lounge/Records Storage (1): building exterior;
Community Pool (1): trim and metal flashing;
Kumeyaay-Ipai Interpretive Center (1): building exterior;
Lake Poway (2): entrance sign beams and three main entrance gates (Vehicle
Maintenance, Maintenance Operations and Public Works Administration);
Library (1): patio cover;
Library Bus Stop (1): wood cover;
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Old Poway Park/Train Depot (1): building exterior;
Old Poway Park (2): gazebo railings and support posts, and flag poles;
Templar's Hall (2): main entrance door and exterior window casings;
Veterans Park (1): flag poles; and
Water Treatment Plant (2): exterior of control building, Pump Motor and miscellaneous
equipment.
The notice to proceed was issued for September 30, 2019. The project was required to be
completed by January 7, 2020, per the terms and conditions of the Contract. Staff finds the project
to be complete in accordance with the standards and specifications of the Contract.
Environmental Review:
This item is not subject to California Environmental Quality Act review.
Fiscal Impact:
Sufficient funds are available in the Public Facilities General Maintenance Project accounts
MNT0020 and MNT0021) for the release of retention in the amount of $4,263.65.
Public Notification:
None.
Attachments:
None.
Reviewed/Approved By: Reviewed By:
Volk
Wendy <aserman Alan Fenstermacher Chri
Approved By:
Assistant City Manager City Attorney City Manager
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