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Item 4 - FY 2019-2020 Citywide Striping Project, Bid 18-021 with Statewide Stripes, Inc. as CompleteCity of Poway COUNCIL AGENDA REPORT DATE: January 21, 2020 TO: Honorable Mayor and Members of the City Council FROM: Robert Manis, Director of Development Services CONTACT: Jeff Beers, Special Projects Engineer (858) 668-4624 or jbeersCa´┐Żpoway.org' SUBJECT: Acceptance of the Fiscal Year 2019-2020 Citywide Striping Project; Bid No. 18-021 with Statewide Stripes, Inc. as Complete Summary: On June 18, 2019, the City Council awarded the contract for the extension of the Fiscal Year 2018-2019 Citywide Striping Project to Statewide Stripes, Inc. for Fiscal Year 2019-2020 in the amount of $243,990.00. This action will accept the project as complete. Recommended Action: It is recommended that the City Council: (1) Accept the Fiscal Year 2019-2020 Citywide Striping Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $12,199.50, if unencumbered, 45 days after City Council acceptance; (4) Release the Merchants Bonding Company Bond for Material and Labor in the amount of $243,990.00 after the release of retention; and (5) Retain the Merchants Bonding Company Bond for Faithful Performance for a period of one year. Discussion: The Fiscal Year 2019-2020 Citywide Striping Project included replacement of traffic striping, thermoplastic legends, and markings and refreshing of painted curbs within street maintenance Zone 3. It also included refreshing of existing striping and painted curbs in Zones 4, 6 and 8 and selected streets in Zone 2. There were no Change Orders. The final contract amount is $243,990.00. As stated in the contract in Section 4-2 of the Special Provisions, this is an annual as -needed contract. This action accepts the 2019-2020 Citywide Striping Project as complete, however the contract will remain in force and open until June 30, 2020 to complete additional as -needed work. Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. 1 of 2 January 21, 2020, Item #4 Fiscal Impact: The Fiscal Year 2019-2020 Citywide Striping Project was completed within the amount budgeted. There is sufficient funding available to release the retention in the amount of $12,199.50 (411040-43300). After the release of retention, there will be a balance of $56,010.00 remaining. Public Notification: None. Attachments: None. Reviewed/Approved By: Reviewed By: Approved By: Wendy Kaserman Alan Fenstermacher Assistant City Manager City Attorney Ch is tine City Manager 2 of 2 January 21, 2020, Item #4