Item 9 - Auth. to Purchase Self-Contained Breathing Apparatus by Coop. Purchase Agmt. and Appropriation of FundsCity of Poway
COUNCIL AGENDA REPORT
DATE: January 21, 2020
TO: Honorable Mayor and Meters of the City Council
FROM: Jon Canavan, Fire Chief
CONTACT: Ray Fried, Fire Battalion Z`I' ief
(858) 668-4460 or rfriedpoway.orq
SUBJECT:
Summary:
Authorization to Purchase Self -Contained Breathing Apparatus by
Cooperative Purchase Agreement and Appropriation of Funds
The Self -Contained Breathing Apparatus (SCBA) used by the Fire Department to provide
breathable air during dangerous air conditions, such as fires, are near or have reached the end
of their useful life, have become costly to repair, and are no longer supported by the manufacturer.
The Fire Department purchased re -purposed SCBAs in 2016 and applied for FEMA grants in FY
2017-18 and FY 2018-19 to minimize the impact of replacing the SCBAs on the General Fund.
The Fire Department was not awarded either of the grants. As such, the Fire Department seeks
authorization to purchase new replacement SCBAs and appropriate the funds necessary for the
purchase.
Recommended Action:
It is recommended that the City Council authorize the purchase of SCBAs from Bauer
Compressors under the San Bernardino County Fire Department cooperative purchasing
agreement, authorize the City Manager to execute any necessary documents, and appropriate
funds to the Fire Suppression budget to complete the purchase.
Discussion:
The SCBAs used by the Fire Department are the single most important piece of equipment for
firefighter safety while extinguishing a fire in a building. The SCBAs provide firefighters breathable
air while operating in immediately dangerous to life or health atmospheres (IDLH) such as a fire
in a building. This allows extended firefighter operations increasing the possibility for favorable
outcomes during the incident. In addition, modern firefighting SCBAs incorporate alert/distress
functions to help locate firefighters in distress by automatically activating a high-pitched alarm if
movement is not sensed for a short period of time. This feature helps increase firefighter safety.
The Fire Department maintains an inventory of SCBAs that are reliable, safe and operationally
sound as part of its Respiratory Protection Program. The Fire Department last purchased re -
purposed SCBAs from the Denver Fire Department in 2016. These SCBAs are near or have
reached the end of their useful life, have become costly to repair, and are no longer supported by
the manufacturer. Additionally, they do not meet the current recommended standard published
by the National Fire Protection Association (NFPA). NFPA Standard 1981 recommends levels of
respiratory protection and functional requirements for SCBA used by emergency services personnel.
Firefighters certified as in-house SCBA technicians have maintained SCBAs by using parts from
spare SCBA packs. As a result, the inventory of SCBAs is rapidly being depleted and requires
replacement. In preparation for replacing these SCBAs, the Fire Department applied for FEMA
grants in FY 2017-18 and FY 2018-19. The Fire Department was not awarded either of the grants.
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January 21, 2020, Item #9
The new, replacement SCBAs meet all elements of the Department's Respiratory Protection
Program and are compliant with the most current version of NFPA Standard 1981.
While exploring purchasing options, the Fire Department became aware of an opportunity to lower
costs by using a competitive, cooperative SCBA purchasing agreement between the San
Bernardino County Fire Department and Bauer Compressors. Pursuant to 3.28.110 of the Poway
Municipal Code, the city may rely on competitively bid cooperative purchasing programs by
another governmental entity. As such, staff recommends purchasing the SCBAs for the Fire
Department under the San Bernardino County Fire Department cooperative purchasing
agreement with Bauer Compressors. Bauer Compressors has provided the Fire Department a
purchase quote reflecting the cooperative purchasing agreement pricing.
Environmental Review:
This action is not subject to review under the California Environmental Quality Act (CEQA).
Fiscal Impact:
With approval of this action, an appropriation in the amount of $315,000 from the General Fund's
Undesignated Fund Balance (F1000-89010) will be made to the Fire Suppression Other
Equipment account (501050-61999). The total cost of the SCBAs is approximately $351,000. The
Fire Department has applied for FEMA grant funding several times in an attempt to minimize the
financial impact on the General Fund. As part of the grant submittal, the Fire Department was
required to commit to appropriating a 10% match in the operating budget. As such, the $35,500
match was budgeted in the Fire Suppression budget during the FY 2019-20 budget process.
Sufficient funds are currently available in the General Fund unassigned fund balance for this
appropriation. Capital outlay annual rental charges for the replacement of this equipment will be
included in future years' budgets.
Public Notification:
None.
Attachments:
A. San Bernardino County PO to Bauer Compressors
B. Poway SCBA Purchase Quote
Reviewed/Approved By:
Reviewed By: Approved By:
Wendy Kaserman Alan Fenstermacher
Assistant City Manager City Attorney
2 of 5
APP
Chri Hazel it
City Manager
January 21, 2020, Item #9
Purchasing Department
Master Blanket Purchase Order
PO Number: 184084
Please include this number on all invoices and correspondence.
Page 1 of 2
VENDOR
DEPARTMENT
ePro Vendor Number 00001182
FAS Vendor Code BAUERCO520
Vendor Name Bauer Compressors
Address 267 E. Airway Blvd
Livermore, CA 94551
Phone 925-449-7210
Requisition Number RFPD118132868
Department
Ship To Address
Bill To Address
PO Status
Fiscal/Administration
Warehouse
2824 East W Street
Bldg. 302
San Bernardino, CA 92408
SBC Fire Administration
157 W. 5th St, 2nd Floor
San Bernardino, CA 92415-0451
Sent
PURCHASE ORDER INFORMATION
Purchaser
Bid Number
Work Order
Type Code
PO Date
Encumbrance
Bill Brock
Commodity
9/6/2017
N
Attachments TERMS AND CONDITIONS 08.28.14.pdf
Payment Terms
Freight Terms
Shipping Method
Shipping Terms
Partial Pay
Yes
ITEM
1
COMM
CODE
34# '
t157
DESCRIPTION
Purchase and repair of MSA SCBA Equipment
and Supplies in an Amount not to Exceed
$100,000.00 per FY
em Ship To Address:
BC Fire Administration
W. 5th St, 2nd Floor
an Bemardino, CA 92415-0451
QTY
1.00
UNIT
LOT
UNIT PRI
$ 0.00000
9
$ 0.00
' -
$ 0.00
$ 0.00
' '
$ 0,00
2
340-07 CBA Basic Unit
1.00
EA
$ 5,199.00000
$ 0.00
$ 415.92
$ 0.00
$ 5,614.92
3
340-07 ntegrated Thermal Imaging Camera
1.00
EA
$ 1,400.00000
$ 0.00
$ 112.00
$ 0.00
$ 1,512.00
4
340-07 endix-King Portable Radio Interface Cable
1.00
EA
$ 843.00000
$ 0.00
$ 67.44
$ 0.00
$ 910.44
5
340-07 a XTS5000 Portable Radio Interface
Ie
1.00
EA
$ 843.00000
$ 0.00
$ 67.44
$ 0.00
$ 910.44
6
340-07 ylinder Quick Connect Adaptors
1.00
EA
$ 275.00000
$ 0.00
$ 22.00
$ 0.00
$ 297.00
7
340-07 ithium-Ion Battery Smart Charger
1.00
EA
$ 425.00000
$ 0.00
$ 0.00
$ 0.00
$ 425.00
8
340-07 attery Case
1.00
EA
$ 140.00000
$ 0.00
$ 11.20
$ 0.00
$ 151.20
9
340-07 Additional Lithium -Ion Battery
1.00
EA
$ 210.00000
$ 0.00
$ 16.80
$ 0.00
$ 226.80
10
340-07 dditional Face Mask
1.00
EA
$ 225.00000
$ 0.00
$ 18.00
$ 0.00
$ 243.00
3 of 5
ATTACHMENT A
January 21, 2020, Item #9
Page 2 of 2
ITEM COMM DESCRIPTION QTY UNIT UNIT PRICE DISC TAX FREIGHT TOTAL
CODE
11
340-07 Additional Cylinder 45 Minutes
1.00 EA $ 657.00000 $ 0.00 $ 52.56 $ 0.00
$ 709.56
12
340-07
Additional Cylinder 60 Minutes
1.00
EA
$ 893.00000
$ 0.00
$ 71.44
$ 0.00
$ 964.44
13
•
IMPORTANT: YOU CAN ASSIST IN
EXPEDITING PAYMENT OF YOUR INVOICES
BY: 1. SUBMITTING INVOICE ONCE PER
MONTH. 2. PROMPTLY MAILING YOUR
INVOICES DIRECTLY TO: "BILL TO:"
DEPARTMENT SHOWN IN THE PURCHASE
ORDER. THE COUNTY OF SAN BERNARDINO
RESERVES THE RIGHT TO CANCEL THIS
PURCHASE ORDER BY WRITTEN NOTICE AT
THE END OF, OR DURING, ANY FISCAL YEAR
DUE TO INSUFFICIENT FUNDING.
0.00
$ 0.00000
$ 0.00
$ 0.00
$ 0.00
$ 0.00
14
THIS PURCHASE ORDER SHALL NOT BE
CONSIDERED VALID UNTIL CERTIFICATES
OF INSURANCE ARE DELIVERED AND
APPROVED BY THE COUNTY DEPARTMENT
TO WHICH PRODUCTS OR SERVICES ARE
BEING PROVIDED. SAID INSURANCE MUST
CONTAIN AN ENDORSEMENT THAT COUNTY
OF SAN BERNARDINO, SAN BERNARDINO
COUNTY FLOOD CONTROL DISTRICT,
BOARD GOVERNED DISTRICTS, AND BOARD
GOVERNED SERVICE AREAS AS
ADDITIONALLY INSURED. GENERAL AND
AUTOMOBILE LIABILITY INSURANCE BOTH
REQUIRED, INCLUDING CONTRACTUAL AND
COMPLETED OPERATIONS COVERAGE WITH
A COMBINED SINGLE LIMIT COVERING
BODILY INJURY AND PROPERTY DAMAGE.
SEE ATTACHED "TERMS AND CONDITIONS"
FOR INSURANCE AMOUNTS.
0.00
$ 0.00000
$ 0.00
$ 0.00
4 of 5
APPROVED:
$ 0.00
$ 0.00
TOTAL 1 $ 11,964.80
BY: Laurie Rozko, Director of Purchasing
January 21, 2020, Item #9
6 Bank Battery Charger
$4,663.33
$205,186.52
8 1N3INHOV11V
6# we41 `OZOZ `4Z fuenuer
Quote
BAUER
COMPRESSORS
Date: 12/9/2019 Poway SCBA purchase with iTIC 267 East Airway Blvd.
To: Poway FD Phone: Livermore , CA 94551
Email: www.bauersf.com
Qty
44
Part #
A -G1 FS441 MA2C2LER
Description
San Bernardino County Configured G1 SCBA
Internal Thermal Imaging Camera
Universial Buddy Breather
Bluetooth Communication
Adjustable Lumbar System
Quick Connect Cylinder Connection
100 10175708 MSA G1 45 Min Cylinder
61
4
24
16
3
50
6
10161810
10158385
10148741 -SP
10162403
10175710
10083875
10169711
16 1/4 x CGA347
MSA G1 Facepiece Size Medium
Spare Li -Ion Battery Pack
Fill Station Adapter
MSA CYLINDER 60MIN 4500PS1
G1 ELECTRONIC ID
TAG
G1 RIT System complete, 4500 psi, facepiece, regulator, 6 -ft.
Quick-Fill8, ExtendAire II Systems, remote gauge, URC7
Additional adapter for fill station
Note: Prices do not include shipping/handling charges or sales tax unless specified. Quotation prices are valid
for 60 days. Call 925-449-7210 if past expiration date. Thank you for the opportunity to submit this quotation. If
you have any questions please give us a call.
Sincerely,
Jeremiah Herterich
Cell: +1 (510) 705-3298
Unit Price
$688.89
$197.50
$457.78
$236.67
$305.56
$934.44
$32.38
$3,655.89
$45.00
Line Total
$68,889.00
$12,047.50
$1,831.12.
$5,680.08
$4,888.96
$2,803.32
$1,619.00
$21,935.34
Subtotal
7.75%
Shipping
Total $
$720.00
$325,600.84
$25,234.07
$0.00
350,834.91