Item 13 - Extension of the 2018-19 Citywide Striping Contract; Bid No. 18-021; Statewide Stripes, Inc.June 16, 2020, Item #13DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT City of Poway June 16, 2020 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services fa.A Jeff Beers, Special Projects Engineer~ (858) 668-4624 or jbeers@poway.org CITY COUNCIL Extension of the 2018-2019 Citywide Striping Project Contract for the 2020-2021 Citywide Striping Project; Bid No. 18-021, Statewide Stripes, Inc. The citywide striping project includes replacement of traffic striping, thermoplastic legends and markings, and refreshing of painted curbs within City streets. On June 19, 2018 the 2018-2019 Citywide Striping Project was awarded to Statewide Stripes, Inc. The contract was for one year and included a provision that allows for the contract to be extended twice. This is the second and final of the allowable extensions. Recommended Action: It is recommended that the City Council approve the second amendment to the 2018-2019 Citywide Striping Project contract for the 2020-2021 Citywide Striping Project in the amount of $270,537.00. Discussion: Statewide Stripes, Inc. successfully executed and completed the 2019-2020 Citywide Striping project and submitted new unit prices for next year's project, as required by the contract documents. The revised unit prices have been reviewed and accepted by staff. The cost of most of the work within the project remains the same as last year. Some unit costs increased within expected escalation rates. · All provisions of the 2018-2019 Citywide Striping Project contract will remain except for the description of the 2020-2021 Citywide Striping Project scope of work and revised unit pricing. The scope of this year's project includes replacement of traffic striping, thermoplastic legends and markings and refreshing of painted curbs within maintenance Zone 2 and refreshing of existing striping and painted curbs in Zones 1, 5 and 7. This work has been coordinated with the Zone 2 Street Maintenance project and the 2019-2020 Street Overlay project. 1 of 4
June 16, 2020, Item #13Environmental Review: The proposed restriping of existing City streets with the 2020-2021 Citywide Striping Project is Categorically Exempt from the California Environmental Quality Act (CEQA) as a Class 1 Categorical Exemption, pursuant to Section 15301 (c) of the CEQA Guidelines, in that the project involves maintenance of existing streets with no expansion of use. Fiscal Impact: The Proposed Budget for Fiscal Year 2020-21, which will be considered by Council on June 16, 2020, includes $300,000 in the Street Striping account (411040-43300) and $20,000.00 in the Building Repair and Maintenance account (415010-43040) for a total of $320,000.00. This is to extend the 2018-2019 Citywide Striping Project contract for the 2020-2021 Citywide Striping Project in the amount of $270,537.00, upon adoption of the proposed budget. Public Notification: None. Attachments: A. Second Amendment to the Contract Reviewed/Approved By: Assistant City Manager 2 of 4 Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch~ City Manager
June 16, 2020, Item #13SECOND AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF POWAY AND STATEWIDE STRIPES, INC. P.O. Box 600710 San Diego, CA 92160 This Second Amendment to Contract (the "Second Amendment") is made effective June 17, 2020, by and between the City of Poway, a municipal corporation (the "City") and STATEWIDE STRIPES, INC., a California corporation (the "Contractor") to extend the term of that certain City of Poway Unit Price Contract to the 2018-2019 Citywide Striping Project dated June 20, 2018 (the "Contract"). RECITALS A. The City and Contractor entered into the Contract for a term that began on June 20, 2018, and which was originally to expire on June 18, 2019. B. Under , the conditions of the 2018-2019 Citywide Striping Project Special Provisions, Section 2-15, Contract Length, the parties by mutual consent, can extend the agreement by up to two (2) one-year periods. C. The parties now wish to extend the term of the Contract to June 30, 2021. NOW, THEREFORE, in consideration of the mutual benefits to be derived thereupon, the parties agree to amend the Contract as follows: 3 of 4 1. For the period of June 17, 2020, through June 30, 2021, the title of the project shall be changed from the "2018-2019 CITYWIDE STRIPING PROJECT" to the "2020-2021 CITYWIDE STRIPING PROJECT," (the "2020-2021 Project"). Except for work to cure any defaults in work performed under the Contract during its initial term, all work to be performed between the effective date and expiration date of this Contract extension shall be for the 2020-2021 Project. 2. The Construction Contract for the 2020-2021 Project, attached to this Extension as Attachment 1, shall apply to all work performed for the 2020-2021 Project. 3. The Bonds for Material and Labor and for Faithful Performance, attached to this Extension as Attachments 2 and 3, respectively, shall apply to all work performed for the 2020-2021 Project. 4. The Guaranty for the 2020-2021 Project, attached to this Extension as Attachment 4, shall apply to all work performed for the 2020-2021 Project. 5. The Worker's Compensation Insurance Certificate dated _____ , 2020, attached to this Extension as Attachment 5, shall apply to all work performed for the 2020-2021 Project. 6. The Unit Price Proposal for the 2020-2021 Project, together with the revised Bid Schedule, collectively attached to this Extension as Attachment 6, shall apply to all work performed for the 2020-2021 Project. ATTACHMENT A
June 16, 2020, Item #13Second Amendment Statewide Stripes, Inc. Page 2 7. The List of Subcontractors for the 2020-2021 Project, attached to this Extension as Attachment 7, shall apply to all work performed for the 2020-2021 Project. 8. The Worker Classifications for the 2020-2021 Project, attached to this Extension as Attachment 8, shall apply to all work performed for the 2020-2021 Project. 9. The Non-Collusion Affidavit for the 2020-2021 Project, attached to this Extension as Attachment 9, shall apply to all work performed for the 2020-2021 Project. Except as otherwise expressly provided above, all the provisions of the Contract between the City of Poway and STATEWIDE STRIPES, INC., effective June 20, 2018, as extended by the Second amendment, shall remain in full force and effect. IN WITNESS WHEREOF the parties have caused the Contract to be executed as follows: BY: BY: ATTEST: 4of4 DATED ---------------------Dave Brilhante President Statewide Stripes, Inc. DATED ---------------------Chris Hazeltine City Manager City of Poway Faviola Medina City Clerk City of Poway DATED ---------