Item 1 - Approval of June 2, 2020 Regular City Council Meeting MinutesAGENDA REPORT CityofPoway DATE: TO: FROM: July 7, 2020 Honorable Mayor and Members of the City Council Faviola Medina, City Clerk (858) 668-4535 or fmedina@poway.org CITY COUNCIL SUBJECT: Approval of the June 2, 2020 Regular City Council Meeting Minutes Summary: The City Council Meeting Minutes submitted hereto for approval are: • June 2, 2020 Regular City Council Meeting Minutes The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency. Recommended Action: It is recommended that the City Council approve the June 2, 2020 Regular City Council Meeting Minutes. Public Notification: None. Attachments: A. June 2, 2020 Regular City Council Meeting Minutes Reviewed/ Approved By: Assistant City Manager 1 of 5 Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch~ City Manager July 7, 2020, Item #1
NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting. CITY OF POWAY CITY COUNCIL REGULAR MEETING MINUTES June 2, 2020 City Council Chambers 13325 Civic Center Drive, Poway, California (Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency) CALL TO ORDER Mayor Vaus called the Regular Meeting to order at 7:00 p.m. ROLL CALL John Mullin, Barry Leonard, Dave Grosch, Caylin Frank, Steve Vaus STAFF MEMBERS PRESENT City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher (via teleconference); City Clerk Faviola Medina; Development Services Director Bob Manis; Finance Director Aaron Beanan; Public Works Director Eric Heidemann; Human Resources/Risk Management Director Jodene Dunphy; Fire Chief Jon Canavan (Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and Director of Finance/Finance Officer.) PLEDGE OF ALLEGIANCE Deputy Mayor Frank led the Pledge of Allegiance. MOMENT OF SILENCE Mayor Vaus led a moment of silence particularly for the family and friends of George Floyd. PUBLIC COMMENT Kathleen Lippitt, via email, thanked the Mayor for singing "God Bless America" that was recently featured on KUSI News (on file in the Office of the City Clerk). Pete Babich, via teleconference, requested that Council reconsider canceling the Fourth of July fireworks display due to the Coronavirus pandemic. 2 of 5 ATTACHMENT A July 7, 2020, Item #1
City of Poway -Minutes -June 2, 2020 CONSENT CALENDAR Motioned by Councilmember Mullin, seconded by Councilmember Leonard to approve Consent Calendar Items 1 through 4. Motion carried by the following roll-call vote: Ayes: Noes: Abstained: Absent: Disqualified: Mullin, Leonard, Grosch, Frank, Vaus None None None None 1. Approval of the April 21, 2020 Regular City Council Meeting Minutes 2. Approval of the May 5, 2020 Regular City Council Meeting Minutes 3. Review of City's Local Conflict of Interest Code 4. Adoption of Resolution No. 20-033 entitled "A Resolution of the City Council of the City of Poway, California, finding and declaring the continued existence of an emergency within the City due to the Novel Coronavirus (COVID-19) Global Pandemic" Kathleen Lippitt, via email, sent in correspondence regarding lung health and CO VID-19 ( on file in the Office of the City Clerk). ORDINANCES FOR INTRODUCTION None. ORDINANCES FOR ADOPTION None. PUBLIC HEARINGS 5. Resolution for Solid Waste/Recycling Collection Service Rate Increases Mayor opened the public hearing at 7:05 p.m. Senior Management Analyst Izzy Murguia presented the report along with a slideshow presentation. Mr. Murguia explained that the City has an exclusive franchise agreement which allows yearly rate adjustments. EDCO notified the City of an increase in the Consumer Price Index and requested a rate increase effective July 1, 2020 for fiscal year 2020-2021 He explained that the proposed rate adjustment to residential and commercial rates is 1.93 percent which is applied to the service and franchise fee component of the rate, a 2.59 percent increase to the disposal fee, and a new organics recycling fee of $3.68 per month for residential customers. Commercial organic collection services fee will vary upon size of the carts and frequency of service. Mr. Murguia added that the organics recycling rate is in response to state mandated organic recycling laws. He further explained that the rate for organic recycling will not go into effect until EDCO's anaerobic digester is operational which is estimated to be complete in early 2021. Mr. Murguia concluded that EDCO will begin delivering the organic/green waste carts in September and, thereafter, residents can use their 3 of 5 July 7, 2020, Item #1
City of Poway -Minutes -June 2, 2020 carts for yard waste only until the transition to a fully automated commingled organic/green waste collection program is in effect as early as January 2021. He added that the City in conjunction with EDCO will be conducting public outreach regarding the new green waste bins and organic recycling process and timelines. Roberta McCoy, via teleconference, inquired about other trash and recycling service providers and their rates and commented on EDCO's rates for on-call pickup services. Pete Babich, via teleconference, spoke in support of the proposed rates and inquired about plastics and how it is recycled. Mayor closed the public hearing at 7:23 p.m. City Clerk Faviola Medina reported that a total of 23 written protests were received which does not constitute a majority protest to oppose the solid waste and recycling collection service rate increases. Council discussion ensued in support of staff's recommendation approving an increase in rates for EDCO's trash and recycling services. In response to Council inquiry, Mr. Murguia confirmed that the franchise agreement including the methodology and calculations for rates are common practice among other agencies, and that the City has an exclusive evergreen contract which renews each year for five years. In addition, Mr. Murguia explained that, if desired, EDCO will provide an estimated bin full of compost for residents to come get during the City's annual shred event for potential gardening. In response to Council inquiry, EDCO General Manager North County Elmer Heap explained that EDCO's recycling process is to find a market to divert plastics from landfill. Additionally, he confirmed that customers would not be charged until EDCO's anaerobic digestion facility, currently under construction, is completed and operational, which is estimated for January 2021. He further confirmed that Poway residents will be provided with up to three organic/green waste carts for $3.68 a month and, if needed, residents may obtain additional carts for a fee. Motioned by Councilmember Mullin, seconded by Councilmember Grosch to adopt Resolution No. 20-034 entitled "A Resolution of the City Council of the City of Poway, California, approving an adjustment to the EDCO Waste and Recycling Services Rate Schedule and rescinding Resolution No. 19-026." Motion carried unanimously. STAFF REPORTS None. WORKSHOPS None. COUNCIL-INITIATED ITEMS None. 4 of 5 July 7, 2020, Item #1
City of Poway -Minutes -June 2, 2020 CITY MANAGER ITEMS: Ratification of the Existence of a Local Emergency City Manager Chris Hazeltine presented the report regarding the need to confirm the existence of an emergency based on widespread arson, looting, assaults, vandalism and rioting stemming from public demonstrations in the County and recommendations received from law enforcement agencies concerning the imminent threat of similar criminal activities in the City. Acting in his capacity as Director of Emergency Services, Mr. Hazeltine explained that, in concert with other neighboring cities, the City imposed a curfew from 8:00 p.m. to 5:30 a.m. on May 31-June 1, 2020 and June 1-2, 2020. Council expressed appreciation and support for staff's preparedness and response to the public demonstrations occurring over the weekend. Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution No. 20-035 entitled "A Resolution of the City Council of the City of Poway, California, finding and declaring the existence of an emergency within the City." Motion carried unanimously. COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d)) The Mayor and Council made announcements and reported on various events taking place in the City. No action was taken. CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session) CLOSED SESSION: 6. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION (Government Code § 54956.9(d)) One (1) Case City Attorney Alan Fenstermacher announced that a report out of any action taken during Closed Session, if any, would be done at the next Regular City Council meeting. Mr. Fenstermacher announced that there was no reportable action taken at the Closed Session held May 19, 2020. At his request, Mayor Vaus adjourned the meeting into Closed Session at 8:02 p.m. City Council came out of Closed Session at 8:32 p.m. ADJOURNMENT The meeting adjourned at 8:32 p.m. 5 of 5 Faviola Medina, CMC City Clerk City of Poway, California July 7, 2020, Item #1