Item 5 - Acceptance of the FY 19-20 Street Overlay Proj.; Bid No. 19-013 with SRM Const. as CompleteSeptember 15, 2020, Item #5AGENDA RE PO RT City of Poway DATE: TO: FROM: CONTACT: September 15, 2020 Honorable Mayor and Members of the City Council Robert Manis, Director of Development ServicesfA Jeff Beers, Special Projects Engineer~ (858) 668-4624 or jbeers@poway.org CITY COUNCIL SUBJECT: Acceptance of the Fiscal Year 2019-2020 Street Overlay Project; Bid No. 19-013 with SRM Contracting and Paving, Inc., as Complete Summary: On May 5, 2020, the City Council awarded the contract for the Fiscal Year 2019-2020 Street Overlay Project; Bid No. 19-013, to SRM Contracting and Paving, Inc., in the amount of $917,788.63. This action will accept the project as complete. Recommended Action: It is recommended that the City Council: (1) Accept the Fiscal Year 2019-2020 Street Overlay Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $47,887.16, if unencumbered, 45 days after City Council acceptance; (4) Release the Nationwide Mutual Insurance Company Bond for Material and Labor in the amount of $917,788.63 after the release of retention; and (5) Retain the Nationwide Mutual Insurance Company Bond for Faithful Performance for a period of one year. Discussion: The scope of work for the Fiscal Year 2019-2020 Street Overlay Project included the removal and replacement of asphalt concrete within select streets needing repair. These streets included Espola Road, from Sand Hill Road to Titan Way, Espola Road from Twin Peaks Road to Range Park Road, Twin Peaks Road from Espola Road to Midland Road, Twin Peaks Road from Espola to the east end, Tierra Bonita Road from Twin Peaks Road to Fiddletown Road, Belvedere Road from Tierra Bonita Road to the south end, Del Poniente Road from Huntington Gate Road to Espola Road and Pomerado Road from Bernardo Heights Parkway to the northern City limit. There was one Change Order in the amount of $39,954.50, which adjusted quantities that were more than the estimated quantities on the bid schedule. The final contract amount is $957,743.13. 1 of 2
September 15, 2020, Item #5Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. Fiscal Impact: Sufficient funds are available in R&M Eng Srv-Cong Rel account (411040-43202) for the release of retention in the amount of $47,887.16. Public Notification: None. Attachments: None. Reviewed/ Approved By: Wendaserman Assistant City Manager 2 of 2 Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch~ City Manager