Item 2 - Approval of November 17, 2020 City Council Meeting MinutesAGENDA REPORT CityofPoway
DATE:
TO:
FROM:
December 15, 2020
Honorable Mayor and Members of the City Council
Vaida Pavolas, City Clerk \/Q
(858)668-4535 or vpavolas@poway.org
CITY COUNCIL
SUBJECT: Approval of the November 17, 2020 Regular City Council Meeting Minutes
Summary:
The City Council Meeting Minutes submitted hereto for approval are:
•November 17, 2020 Regular City Council Meeting Minutes
The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the
Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency.
Recommended Action:
It is recommended that the City Council approve the November 17, 2020 Regular City Council Meeting
Minutes.
Public Notification:
None.
Attachments: A.November 17, 2020 Regular City Council Meeting Minutes
Reviewed/ Approved By:
W�ndKaserman Assistant City Manager
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Reviewed By:
Alan Fenstermacher City Attorney
December 15, 2020, Item #2
NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting.
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
November 17, 2020
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953) (Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL
John Mullin, Barry Leonard, Dave Grosch, Caylin Frank, Steve Vaus
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan Fenstermacher; City Clerk Vaida Pavolas; Development Services Director Bob Manis; Finance
Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy; Public Works Director Eric Heidemann; Fire Chief Jon Canavan; Captain Dave Schaller, Sheriff's
Department
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair, Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant
City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and
Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Deputy Mayor Frank led the Pledge of Allegiance.
MOMENT OF SILENCE
Mayor Vaus led a moment of silence.
PRESENT A TIO NS
None.
PUBLIC COMMENT
Pete Babich, via teleconference, spoke regarding Council vacancies and special elections.
Kathleen Lippitt, via teleconference, shared studies regarding lung health awareness.
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Yuri Bohlen, via teleconference, inquired about the proposed hotel presented to City Council at
the January 7, 2020 meeting.
CONSENT CALENDAR
Councilmember Grosch pulled Item 6 for discussion.
Motioned by Mayor Vaus, seconded by Councilmember Mullin to approve Consent Calendar Items 1 through 9. Motion carried by the following roll-call vote:
Ayes: Noes:
Abstained: Absent:
Disqualified:
Mullin, Leonard, Grosch, Frank, Vaus None
None None
None
1.Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
2.Approval of the October 6, 2020 Regular City Council Meeting Minutes
3.Adoption of Resolution No. 20-086 entitled "A Resolution of the City Council of the City ofPoway, California, Finding and Declaring the Continued Existence of an Emergency within
the City due to the Novel Coronavirus (COVID-19) Global Pandemic"
4.City's Investment Report as of September 30, 2020
5.Adoption of Resolution No. 20-087 entitled "A Resolution of the City Council of the City of
Poway, California, Approving the Joint Exercise of Powers Agreement Among the County ofSan Diego, State of California, Cities of Poway and Santee for the Operation and Maintenance
of Goodan Ranch Regional Park"
6.Amendment No. 2 to the Affordable Housing and Property Disposition Agreement,
Amendment No. 1 to Affordable Housing Authority Regulatory Agreement, and Amended andRestated Notice of Affordability Restrictions on Transfer of Property
In response to Council inquiry, City Manager Chris Hazeltine explained that there are 15 units
designated for veteran's preference in the senior affordable housing project.
In response to Council inquiry, Mr. Manis confirmed that the Poway Housing Authority loan
for the senior affordable housing project is funded by the sale of the property owned by theAuthority.
7.Approval of Consultant Agreement with Infrastructure Engineering Corporation for DesignServices for the Bowron Road Sewer Upsize Project, RFP No. 21-012
8.Award of Contract to Harbor Coating and Restoration for the Swim Center Deck Coating
Project, Bid No. 21-005
9.Award of Contract to AToM Engineering Construction Inc. for the Swim Center Valve and
Strainer Replacement Project, Bid No. 21-006
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ORDINANCES FOR INTRODUCTION
None.
ORDINANCES FOR ADOPTION
None.
PUBLIC HEARINGS
10.First Reading of Ordinance Amending Poway Municipal Code Chapter 2.20 (Administrative
Appeals)
Mayor Vaus opened the public hearing at 7: 15 p.m.
City Attorney Alan Fenstermacher presented the report.
No speakers.
Mayor Vaus closed the public hearing at 7: 17 p.m.
As requested by the Mayor, City Clerk Pavolas titled the Ordinance.
Motioned by Deputy Mayor Frank; seconded by Mayor Vaus to introduce Ordinance No.845 entitled "An Ordinance of the City Council of the City of Poway, California,Amending Chapter 2.20 (Administrative Appeals) of the Poway Municipal Code" andschedule adoption of the Ordinance for December 1, 2020. Motion carried by thefollowing roll-call vote:
Ayes:
Noes: Abstained: Absent:
Disqualified:
Mullin,, Leonard, Grosch, Frank, Vaus
None
None None
None
11.Conditional Use Permit 20-003, a Request to Modify an Existing Wireless
Telecommunications Antenna Facility at Poway High School
Mayor Vaus ,opened the public hearing at 7: 18 p.m.
Senior Planner Austin Silva presented the report along with a PowerPoint presentation.
No speakers.
Mayor Vaus closed the public hearing at 7:22 p.m.
Motioned by Councilmember Leonard, seconded by Councilmember Grosch to adoptResolution No. 20-088 entitled "A Resolution of the City Council of the City of Poway,
California, approving Conditional Use Permit (CUP) 20-003; for the modification of an
existing Wireless Communication Facility at Poway High School located at 15500Espola Road; Assessor's Parcel Number 278-450-27." Motion carried unanimously.
12.Fiscal Year 2021-2022 Community Development Block Grant Program
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Mayor Vaus opened the public hearing at 7:22 p.m.
Director of Development Services Bob Manis presented the report.
No speakers.
Mayor Vaus closed the public hearing at 7:25 p.m.
Motioned by Mayor Vaus, seconded by Councilmember Mullin to 1) authorize staff to apply for Fiscal Year 2021-22 CDBG funding through the County as identified in this report; 2) authorize the appropriation of $159,813 to the CDBG Fund (F2410) from the General Fund (F1000), as a loan, to fund the proposed Fiscal Year 2021-22 CDBG program upon approval by the County; 3) authorize the reallocation of $50,562 in CDBG funds from Fiscal Year 2018-19 to fund the proposed Fiscal Year 2021-22 CDBG program upon approval by the County; and 4) authorize the City Manager to execute contracts with the County. Motion carried unanimously.
STAFF REPORTS
13.Approval of an Amendment to the Agreement with Kennedy/Jenks Consultants, Inc. forProgram Management Services, RFQ No. 20-001, and Adoption of the Resolution Approving
the California State Treasurer's Debt Issuance Pool Lists, an Agreement with Fieldman,
Rollap & Associates, Inc. an Agreement with Stradling Vacca Carlson & Rauth
Director of Public Works Eric Heidemann introduced the item and presented an overview ofthe water infrastructure improvement program goals.
Principal Engineer Shadi Sarni presented the report along with a PowerPoint presentation ofthe City's Water Infrastructure Improvement Program. Ms. Sarni gave an overview and update
of the various improvement projects in the program which include the Clearwell BypassProject, Clearwell Upgrades/Replacement Project and the San Diego County Water AuthorityTreated Water Connection. Ms. Sarni emphasized the need of program management servicesfor the program. She added that, after a rigorous Request for Qualifications review process,staff is recommending an amendment to the current agreement with Kennedy/JenksConsultants, Inc. to assist the City with undertaking the Water Program.
Director of Finance Aaron Beanan discussed the financial portion of the project and explainedthat the recommended actions do not obligate the City to issue debt at this time. Mr. Beananexplained that staff would return to Council at a future meeting to discuss financing optionsonce cost of the Water Program is better assessed. Mr. Beanan added that the potential costof the Water Program exceeds available cash on hand and that approving staff's
recommendation better positions the City to issue debt and meet project timelines ifrecommended at a later date.
No speakers.
Council discussion ensued in support of staff's planning and preparation to begin undertaking the City's Water Infrastructure Improvement Program.
Motioned by Mayor Vaus, seconded by Councilmember Mullin to 1) award the amendment to the agreement for Program Management Services, RFQ No. 20-001, to Kennedy/Jenks Consultants Inc.; 2) adopt Resolution No. 20-089 entitled "A Resolution of the City Council of the City of Poway, California, approving the California State Pool
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and Underwriter Pool Lists for selecting qualified firms when issuing debt"; 3) approve an agreement with Fieldman, Rollap & Associates, Inc.; 4) approve an agreement with Stradling Yocca Carlson & Rauth; and 5) authorize the City Manager to execute the necessary documents. Motion carried unanimously.
WORKSHOPS
(Item removed from the Agenda)
14.Pre Development Conference 20 001, a Request to Amend the Old Coach Golf Estates
Specific Plan to Allow a Resort Hotel with up to 140 Rooms at the Maderas Golf Club
This item was removed from the Agenda at the request of the Applicant.
COUNCIL-INITIATED ITEMS
None.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C. 53232(d))
The Mayor and Council made announcements and reported on various events taking place in the
City. No action was taken.
Councilmember Mullin reported on a recent meeting of the Metro Wastewater Commission.
CITY MANAGER ITEMS:
None.
CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session)
CLOSED SESSION:
15.Conference with Real Property Negotiator (Gov. Code § 54956.8)
Property: APNs 316-140-38 and 316-140-39City Negotiator: City Manager Chris Hazeltine
Persons with whom the City Negotiator May Negotiate: Daniel Ginzburg, Chief Financial
Officer (for DANDEANA Corp.)iUnder Negotiation: Price and Terms of Payment
At the request of City Attorney Alan Fenstermacher, Mayor Vaus adjourned the meeting into
Closed Session at 7:58 p.m.
City Council came out of Closed Session at 8:12 p.m.
ADJOURNMENT
The meeting adjourned at 8:12 p.m.
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Vaida Pavolas, CMC
City Clerk
December 15, 2020, Item #2
City of Poway -Minutes - November 17, 2020
City of Poway, California
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