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Item 6 - Acceptance of Ext. of 18-19 Citywide Striping for 20-21 Citywide Striping; Bid 18-021, Statewide Stripes, Inc.February 6, 2021, Item #6 DATE: TO: FROM: CONTACT: SUBJECT: Summary: AGENDA REPORT C ityofPoway February 16, 2021 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services/M Jeff Beers, Special Projects Engineer ~ (858) 668-4624 or jbeers@poway.orgJ / CITY COUNCIL Acceptance of the Extension of the 2018-2019 Citywide Striping Project Contract for the 2020-2021 Citywide Striping Project; Bid No. 18-021 with Statewide Stripes, Inc., as Complete On June 16, 2020, the City Council awarded the contract for the Extension of the 2018-2019 Citywide Striping Project Contract for the 2020-2021 Citywide Striping Project; Bid No. 18-021, to Statewide Stripes, Inc., in the amount of $270,537.00. This action will accept the project as complete. Recommended Action: It is recommended that the City Council: (1) Accept the Extension of the 2018-2019 Citywide Striping Project Contract for the 2020-2021 Citywide Striping Project as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $13,526.85, if unencumbered, 45 days after City Council acceptance; (4) Release the Merchants Bonding Company Bond for Material and Labor in the amount of $270,537.00 after the release of retention; and (5) Retain the Merchants Bonding Company Bond for Faithful Performance for a period of one year. Discussion: The 2020-2021 Citywide Striping Project included replacement of traffic striping, thermoplastic legends and markings, and refreshing of painted curbs within Street Maintenance Zone 2. It also included refreshing of existing striping and painted curbs in Zones 1, 5 and 7. There were no Change Orders. The final contract amount is $270,537.00. The 2018-2019 Citywide Striping Project contract allowed for two one-year extensions. The extension for the 2020-2021 project was the second and final allowable extension. As stated in the contract in Section 4-2 of the Special Provisions, this is an annual as-needed contract. This action accepts the 2020-2021 Citywide Striping Project as complete, however the contract will remain in force and open until June 30, 2021 to complete additional as-needed work. 1 of 2 February 6, 2021, Item #6 Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. Fiscal Impact: Sufficient funds are available in the 2020-2021 Citywide Striping Project account (411040-43300) for the release of retention. Funds remaining in the project at year end will be returned to the Gas Ta x Fund for use on other projects. Public Notification: None. Attachments: None. Reviewed/Approved By: Wendy Kaserman Assistant City Manager 2 of 2 Reviewed By: Alan Fenstermacher City Attorney Approved By: City Manager