Item 8 - Capital Improvement Program UpdateFebruary 16, 2021, Item 8AGENDA RE PO RT City of Poway DATE: TO: FROM: CONTACT: SUBJECT: Summary: February 16, 2021 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services ft!\ Melody Rocco, City Engineer ~ (858) 668-4653 or mrocco@poway.org Capital Improvement Program Update CITY COUNCIL This report presents a status update on the Capital Improvement Program (CIP) and a brief status of each ongoing project within the current CIP. At the City Council meeting, staff will present more detail on the higher profile projects. ,Recommended Action: This is an informational item and there is no recommended action. Discussion: The City's CIP is administered by staff from the Engineering Division of the Development Services Department with the goal of maintaining and improving the City's infrastructure, and enhancing public facilities based upon community needs. Engineering staff provides professional engineering services in the planning, design, and construction of the CIP projects. The CIP is an ongoing process which matches available funds with prioritized needs. During program planning, staff takes inventory of the City's existing infrastructure and facilities, considers facility and system assessments completed by consultants as well as community needs, and then develops a prioritized project list consistent with community goals. Projects are prioritized and designed to achieve optimum use of available funding. Projects are categorized into the following categories: Streets, Drainage, Public Facilities, Water, and Sewer. The current CIP includes 40 projects with $10.86 million appropriated with the FY 2020-21 budget for a total of $53.86 million in appropriations for these projects. A list of all currently funded projects is provided as Attachment A. This report presents updates to the status of projects since the last program update was presented to City Council on October 20, 2020. Projects previously completed and accepted by City Council or that continue to be on hold are not listed in the project discussion but are identified in Attachment A. 1 of 6
February 16, 2021, Item 8STREETS The primary goal of projects within the Streets category is to extend the useful life of public streets, to address capacity issues, to maintain the City's traffic signals, to refresh and update street striping and signage, and to maximize efficiency for vehicles, bicycles, and pedestrians while ensuring public safety. The 2020-21 Street Maintenance and 2020-21 Citywide Striping projects are substantially complete and are scheduled for acceptance on the February 16, 2021 City Council agenda. The Traffic Signal Controller Upgrades project (FY 2019-20) will be advertising for construction in the next few weeks. The Espola Road Safety Improvements project continues to progress through the utility undergrounding phase. SDG&E completed the 20A portion of the undergrounding in October 2020 and began work in the 20B portion in November 2020. After some delays, SDG&E is continuing their work in 20B and is scheduled to be complete by the beginning of March 2021. Cox Communications is undergrounding their infrastructure on 20A and 20B concurrently and is anticipating they will be done by the middle of March 2021. AT&T will begin their work in the next few weeks and coordinate their efforts with both Cox and SDG&E. The original scope of work for the LED Street & Safety Lighting Conversion project was completed in July 2020. Change order tasks that expanded the project scope are ongoing. The contractor replaced all the decorative lighting in the Civic Center area and will be installing pilot fixtures on Midland Road to help staff make a final decision on the best fixture to use for the Old Poway neighborhood. The project is anticipated to be completed by summer. The Espola Road Bike Lanes project and the Neighborhood Sidewalks (Powers and Garden Road areas) project are progressing through design. The Traffic Signal Controller Upgrades project (FY 2020-21) will begin design in the next few months. Inspections for the 2021-22 Street Maintenance project were completed in conjunction with Public Works staff and will be advertised for construction along with the 2021-22 Citywide Striping project in the spring. The 2021-22 Street Overlay project is under design. DRAINAGE The primary goal of projects within the drainage category is preservation and maintenance of existing infrastructure, including culverts, concrete channels and natural channels, and the ongoing annual replacement of deteriorating corrugated metal pipes (CMP). It also includes the Annual Trash Capture Program, which is an unfunded mandate by the Regional Water Quality Control Board to capture all trash greater than 5mm, essentially anything larger than a cigarette butt, in priority land use areas (PLUs). PLUs include areas classified as commercial, industrial, and high density residential as well as transit stops. The City has ten years to comply with the region-wide mandate and is appropriating funding annually with the CIP budget to complete a portion of the program each year. The Sebago Avenue Channel Repairs project was completed and accepted at the January 19, 2021 City Council meeting. The 2019-20 Corrugated Metal Pipe Annual Repair/Replace project began construction in November 2020 and is nearing completion. The installation of trash capture devices for the Annual Trash Capture project (2019-20) is underway and is anticipated to be completed by the end of February. PUBLIC FACILITIES The primary goal of projects within the Public Facilities category is the preservation and maintenance of the over 100 public buildings and parks. This category also includes installation of new public facilities as well as renovation of existing facilities. Building maintenance tasks are typically combined to create the annual Public Facilities Renovation project. The individual tasks that make up the Public Facilities Renovation project are accomplished by a combination of Public Works and CIP engineering staff. In 2016, a Facility Needs Assessment was conducted which included a comprehensive assessment of select City facilities, with the assessment of each facility varying from an entire building assessment to roof and HVAC assessments only. It provided a ten-year list of corrective actions as well as continuous ongoing maintenance items at each assessed building. 2 of6
February 16, 2021, Item 8The Swim Center Valve Replacement and the Swim Center Deck Coating projects are complete and were accepted at the February 2, 2021 City Council meeting. The FY 2019-20 ADA Barrier Removal -Lake Poway and the Fire Station 1 Shower Room Remodel are substantially complete are scheduled for acceptance on the February 16, 2021 City Council agenda. The Mickey Cafagna Community Center project is progressing through construction. All three buildings are nearing completion and the contractor is focusing on the interior of the buildings and sitework around the buildings. Office and cubicle furniture have been approved and are anticipated to be installed in March. The Welcome to Poway Sign Replacement project is in construction and is anticipated to be completed by March. The Fleet Maintenance Equipment Lift Replacement project was awarded at the December 15, 2020 City Council meeting and the City Hall HVAC Controls Replacement project was awarded at the January 19, 2021 City Council meeting. Both projects will begin construction soon. Design for the FY 2020-21 ADA Barrier Removal -Lake Poway project is being finalized. This project proposes to provide ADA compliant pathways to the volleyball courts and adjacent picnic area. WATER The primary goal of projects within the water category is preservation of existing infrastructure, including pipelines, reservoirs, pump stations, pressure reducing stations, and the water treatment plant facility. In 2014, assessments of the City's water distribution system and Water Treatment Plant were completed. A ten-year water CIP was developed from the assessments. The Annual Valve Replacement project (2019-20) and the Chemical Building and Tank Farm Upgrades project are in construction. Both projects require partial shutdowns of the water system and will be completed during the winter months due to lower water demands. The Steel Water Main Assessment project is nearing completion. The contractor excavated a portion of the pipe in the Public Works parking lot in December 2020 for additional inspection and has provided a final report for review. The Boulder Mountain Reservoirs 1 and 2 Rehabilitation, Water Treatment Plant Clearwell Distribution Flow Meters, and Power to Blue Crystal projects were all awarded at recent City Council meetings. A consultant was selected for the Pressure Reducing Valve (PRV) Stations Access Assessment has started. Preliminary engineering has begun on the Water Treatment Plant Electrical System Assessment project. Several water projects are being managed by the Public Works Department including the Clearwell Upgrades, Clearwell Bypass, San Diego County Water Authority (SDCWA) Treated Water Connection, and Clearwell Replacement projects. Public Works staff will be providing updates to the City Council separately from the Capital Improvement Program Update in order to provide more details on those projects. SEWER The primary goal of projects within the sewer category is preservation of existing infrastructure, including pipelines, manholes and lift stations, and providing increased flow capacity where identified as necessary. In 2013, an assessment was completed for the City's sanitary sewer distribution system. A ten-year sewer CIP was developed and included both capacity increasing projects and maintenance projects. The Martincoit Road Sewer Upsize project is substantially complete and will be scheduled for acceptance at a future City Council meeting. The Sewer Line Repair Replace 14/15 (Pomerado at Stone Canyon) project construction is being finalized. The construction was stopped due to continued unforeseen conditions. The completed portion of the project will be scheduled for acceptance at a future City Council meeting. Since the original scope of the project was not fully constructed, staff is evaluating how to address the ongoing maintenance concerns that still exist. The Exposed Sewer East 3 of6
February 16, 2021, Item 8of Martincoit project design is complete and the Bowron Road Sewer Upsize project is currently in design. Both projects will be advertised for construction in early spring for construction during the summer months to minimize disruption to the schools in the vicinity. Environmental Review: This action is not subject to review under the California Environmental Quality Act (CEQA). Fiscal Impact: None. Public Notification: None. Attachments: A. Cl P Project Status List Reviewed/ Approved By: Wendy Kaserman Assistant City Manager 4of6 Reviewed By: Alan Fenstermacher City Attorney Approved By: ~ City Manager
February 16, 2021, Item 8CIP PROIECT STATUS: Complete: 1. FY 2018-19 ADA Barrier Removal -Lake Poway Pathways 2. City Hall Hydronic Piping Replacement 3. Buehler Reservoir Rehabilitation 4. Rattlesnake Creek Integrity Study 5. Valle Verde Playground Renovation 6. Fiscal Year 2019-20 Street Overlay 7. Sebago Avenue Channel Repair 8. Swim Center Valve and Strainer Replacement (Community Services) 9. Swim Center Deck Coating (Community Services) Substantially Complete: 1. Martincoit Road Sewer Upsize 2. Fiscal Year 2020-21 Street Maintenance 3. Fiscal Year 2020-21 Street Striping 4. FY 2019-20 ADA Barrier Removal -Lake Poway 5. Fire Station 1 Shower Room Remodel Under Construction/Studies: 1. Espola Road Safety Improvements 2. LED Street and Safety Light Conversion 3. Mickey Cafagna Community Center 4. Chemical Building and Tank Farm Upgrades 5. Annual Valve Replacement 6. 36-inch Steel Water Main Assessment 7. Sewer Line Repair Replace 14/15 (Pomerado Rd/Stone Canyon Rd) 8. 2019-20 Corrugated Metal Pipe Annual Repair/Replace 9. Welcome to Poway Sign Replacement 10. Annual Trash Capture Program (2019-20) Bid/Pre-Construction: 1. Traffic Signal Controller Upgrades (FY 19/20) 2. Boulder Mountain Reservoir 1 and 2 Rehabilitation 3. Public Facilities Renovation -City Hall HVAC Controls 4. Fleet Maintenance Equipment Lift Replacement 5. Water Treatment Plant Clearwell Distribution Flow Meters 6. Power to Blue Crystal Reservoir Design: 1. Espola Road Bike Lanes 2. Neighborhood Sidewalks (Powers & Garden Road Areas) 3. Exposed Sewer East of Martincoit 4. Bowron Road Sewer Upsize 5. FY 2020-21 ADA Barrier Removal -Lake Poway 6. Fiscal Year 2021-22 Street Overlay 7. Fiscal Year 2021-22 Street Maintenance 5 of 6 ATTACHMENT A
February 16, 2021, Item 88. Fiscal Year 2021-22 Street Striping 9. PRV Station Access Assessment 10. Clearwell Upgrades (Public Works) 11. Clearwell Bypass (Public Works) Pre-Design: 1. Traffic Signal Controller Upgrades (2020-21) 2. WTP Electrical System Assessment 3. Annual Sewer Line Repair/Replace 4. Clearwell Replacement (Public Works) 5. SDCWA Treated Water Connection (Public Works) 6. Annual Manhole Rehabilitation (Public Works) 7. Blue Sky Amphitheater Shade Structure (on hold) 8. Butterfield Trail Sewer Upsize 9. Annual Trash Capture (2020-21) 10. Annual Valve Replacement (2020-21) 6 of6