Item 5 - Acceptance of the Annual Trash Capture Prog.; Bid 21-003 with Bio Clean Enviro as CompleteApril 6, 2021, Item #5AGENDA REPORT CityofPoway DATE: TO: FROM: CONTACT: April 6, 2021 Honorable Mayor and Members of the City Council Robert Manis, Director of Development Services .f4'\, Andrea Thomas, Associate Civil Engineer (858) 668-4605 or athomas@poway.org CITY COUNCIL SUBJECT: Acceptance of the Annual Trash Capture Program; Bid No. 21-003 with Bio Clean Environmental Services, Inc. as Complete Summary: On September 15, 2020, the City entered into a contract with Bio Clean Environmental Services, Inc. in the amount of $59,640.00, to furnish and install inlet protection under the Annual Trash Capture Program. This action will accept the project as complete. Recommended Action: It is recommended that the City Council: (1) Accept the Annual Trash Capture Program as complete; (2) Authorize the City Clerk to file and record the Notice of Completion; (3) Authorize the release of the retention in the amount of $2,982.00, if unencumbered, 45 days after City Council acceptance; (4) Release the Aspen American Insurance Company for Material and Labor in the amount of $59,640.00 after the release of retention; and (5) Retain the Aspen American Insurance Company Bond for Faithful Performance for a period of one year. Discussion: The Annual Trash Capture Program for this year included fifty-two trash capture devices installed mostly along the Poway Road corridor and a few adjacent streets, Pomerado Road near Poway Road, Garden Road, and Oak Knoll Road. This was the first year of a ten-year program designed to comply with the Regional Water Quality Control Board's mandate. This mandate requires the City to capture trash and debris larger than five millimeters before it enters the storm drain system within priority land use areas including multifamily, commercial, and industrial areas. There were no change orders for this project. 1 of 2
April 6, 2021, Item #5Environmental Review: The matter of acceptance of public improvements that have been completed, which were the subject of a prior environmental determination, is not subject to the California Environmental Quality Act. Fiscal Impact: Sufficient funds are available in the Annual Trash Capture Program account (DRN000S) for the release of retention. Funds remaining in the project at year end will be applied toward the next year of the annual program. Public Notification: None. Attachments: None. Reviewed/ Approved By: :11/ p.· ,. c__----wen dy ~erman Assistant City Manager 2 of2 Reviewed By: Alan Fenstermacher City Attorney Approved By: c~ City Manager