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Item 9 Additional Material posted 4-06-21af ~.~ MEMORANDUM CityofPoway ~, ~ ADDIT IONAL MATERIALS (Agenda Related Writings/Documents provided to City Council or Staff after distribution of the Agenda Packet for the April 6, 2021 Council Meeting) DATE: TO: FROM: CONTACT: April 6, 2021 Honorable Mayor an d Members of the City Council Vaida Pavolas, City Clerk ~ (858) 668-4535 or vpavolas@poway.org SUBJECT: Item 9 -Poway Center for the Performing Arts (PCPA) Workshop Attached please find correspondence received after the agenda posting deadline. Reviewed/Approved By: Wendy aserman Assistant City Manager 1 of 23 Reviewed By: Alan Fenstermacher City Attorney Approved By: Ch~ City Manager April 6, 2021 , Item #9 From: To: Subject: Date: ADDITIONAL MATERIALS Romona Smith Steye Vaus; Barry Leonard: Daye Grosch; John Mullin; Cayjjn frank: ~ Supporting Community Created Arts Council Monday, April 5, 20214:58:49 PM Dear City Council Members, Thank you fo r your support of Poway regional arts. With today's financial constraints, your support of the arts is particularly appreciated. Th is email is to express my support for a Community Created Arts Council. Having participated in the past (through San Diego's LEAD program) in community created arts assistance programs, I've seen benefits first hand. Thank you for considering this approach. Romona Smith (619) 665-3824 2 of 23 April 6, 2021, Item #9 From: To: Subject: Date: Leah swear;ngen ~ Agenda Item #9 Tuesday, April 6, 2021 6:17:02 AM Dear City Clerk: For decades I've delighted in the offerings of Poway OnStage/The Poway Center for the Performing Arts. It is a one-of-a-kind performing arts jewel in the heart of Inland North County. I send you my sincere wishes that it may continue to operate successfully for many years to come. Thank you for your thoughtful consideration. Sincerely, Leah Swearingen, APR mobile: (619) 279-7552 www,swearjngencom,com 111 Make Your Mark 3 of23 April 6, 2021, Item #9 From: To: Subject: Date: Brenda Joroaras ~ Agenda Item #9 Support for Poway OnStage Tuesday, April 6, 2021 8:42:32 AM We have been longtime subscribers and support continuing Poway OnStage in that venue. Sent from Mail for Windows 10 4of23 April 6, 2021, Item #9 From: To: Subject: Date: Attachments: Good morning, Kathie Bretches urban ~ Letter For Council Tuesday, April 6, 2021 8:54:36 AM Kathie Urban Poway Council letter 1-s-2021 do0< I am not sure I wi ll be able to attend tonight's council meeting as I have a prior commitment. In case I can't make it, attached please find my letter for Mayor and Council. Thanks so much! Best - Kathie Kathie Urban Executive Producer Metropolitan Educational Theatre Network/MET2 818-519-1 189 www.MET2.org "Follow us and discover where imagination leads!" Alex H. Urban, Founder 5 of23 April 6, 2021, Item #9 April 5, 2021 To Mayor Vaus and Council M embers: First , Metropolitan Educational Theatre Network/MET2 would like to take this time to thank you for listening to not only the arts community, but the community at large and their concerns regarding The PCPA not being sold to PUSD. Thanks for your support of the community and the Importance ofThe PCPA and its' value as a much-needed venue not only to The City of Poway, but to North County as w ell. We would like to give special thanks to Dave Grosch and Barry Leonard who have given so much time to hear our concerns and take the time they have invested in recognizing that we as an arts community need to be heard. The PCPA is a venue that is utilized by many diverse organizations and it is our hope that not only will many of the long-time organizations continue to call The PCPA their home, but that we can also look to what other type of rentals can be brought into The PCPA to bring in further income. We are sure that there are many other options that can be discussed that will keep The PCPA thriving. We know that The City will want to be looking at possible rate increases for all who use the center and we understand this, however, at a time when most of the organizations who have used The PCPA for years have been not able to be up and running for over a year now, we ask that perhaps this move is somewhat put on "hold" as we are still awaiting being able to resume our role in the community and at The PCPA. In following guidelines from The State and The City for some of us it will still be several months before we can open and generate income. We know that there are many many details that need to be proposed and looked at and we are excited to be part of the workshops to help move The PCPA into the next phase. Thank you again for your decision to keep The PCPA, the jewel of North County! Kathie Urban Metropolitan Ed ucational Theatre Network 6 of23 April 6, 2021, Item #9 From: To: Subject: Date: Jody cam0U10 ~ Agenda Item #9: Support for Poway OnStage Tuesday, April 6, 202110:25: 15 AM Dear City Counci l, I am writing you with a personal plea. My son, Noah Campillo, and many other students in t he PUSD district rely on the Poway Performance Center and the Poway OnStage program to access arts education. My son is in choir and performs in musicals at Poway High School and pre-Covid, spent a great deal of time at the center. He had a performance on the day that the school shut down in 2020 due to the pandemic and when he heard about this, he called me to come pick him up from school. When he got in the car, he cried because of the impact the close would have on his performance. For some students, this is their outlet to find friendships and to find positive mental stimulation. Student mental health is in crisis right now due t o the isolation that the pandemic has created. My son is a Peer Counselor at PHS and has seen/heard so much of the despair that the students are expressing. To think about many of these students who rely on the arts for their outlet to now hear that the center and the arts are on trial by the city breaks my heart. I have learned that the Poway OnStage has offered to spearhead a feasibility study for an Arts Endowment Campaign. I highly encourage the City to accept this offer! The residents of Poway have often answered the call for help! If you recall, there were not funds for the Tony Gwynn statue, but the City residents answered the call and helped fund it. If you recall, there were no f unds for t he City to host the Special Olympic World Games Team and the residents of Poway answered the call. TH IS IS JUST AS IMPORTANT as a statue or an event! It is the heartbeat of the City. I encourage the City to not only accept the study but to also tap into some of the creative ways that we can rally around this effort with full public support by the councilmembers and the City staff. Thank you for your consideration, Jody Campillo 17216 Cuvee Court Poway, CA 92064 7 of23 April 6, 2021 , Item #9 From: To: Subject: Date: Blchard & Yolanda Emery ~ Agenda Item #9 Tuesday, April 6, 2021 10:32:22 AM Good Morning, This message is from Yolanda and Richard Emery concerning the Poway Symphony Orchestra's future at the PCP A. We are just supporters of good music and the PSO. We are very concerned that the orchestra may lose the wonderful venue that is the Poway Center for the Performing Arts. We live in La Mesa, much closer to the venues downtown San Diego than Poway; however, we gladly battle the distance and traffic to hear the PSO. The city of Poway is an example to other cities around by supporting such an amazing show of culture and entertainment. We certainly hope that trend continues. We have sent donations and have been to the PSO's performances for the past three or four years and would love for it to continue happening. Thank you, Yolanda and Richard Emery La Mesa 8 of23 April 6, 2021, Item #9 From: To: Subject: Date: Wayne Hamburger ~ Agenda Item #9: Support for Poway OnStage Tuesday, April 6, 202111:24:01 AM I am a long-time resident of Poway. Both of my children graduated from Poway High and we are proud Titans. I have been to MANY professional performances at PCPA. Almost all of them have been put on by Poway OnStage. I am a huge supporter of what that organization does in bringing World-Class Performances to our little city. Their contribution to the community is AMAZING!! And that doesn't even take into consideration their Arts in Education program. Poway On Stage contributes heavily to the quality of life here in Poway. I would say that it even affects our property values in a very positive way. The City of Poway has maintained a contract with Poway OnStage for many, many years for it to provide the Professional Performance Series. The City pays for this with a relatively small cash payment and office space. I urge the City to continue this arrangement as it has in the past. The PCPA has never been designed or intended to be a profitable or break-even endeavor. The City needs to establish what is a COST that they are willing to live with and work with their PCPA partners to accomplish that goal. Respectfully yours, Wayne Hamburger Sharon Lesnick 13643 Acorn Patch Lane Poway CA 92064 9 of23 April 6, 2021, Item #9 From: To: Subject: Date: Jesse YelasQuez Citu1m support for Poway on stage Tuesday, April 6, 202111:32:11 AM WE support the Poway on stage program. It has been a wonderful support for the arts and for the patrons of this theater. The loss of this would not only be a blow to the city of Poway but to the entire San Diego county. 10 of 23 April 6, 2021 , Item #9 From: kellx hammel To: Subject: Agenda Item 119 Date: Tuesday, April 6, 2021 11:44:59 AM Please support Poway On Stage. Their very existence has brought so much to our community. It is truly a bright star in Poway. They are eager to work to create an endowment to help raise funds for its continued operation. Please give them a chance to ensure the ongoing success of this Poway gem. Thank you, Kelly Hammel Sent from my iPhone 11 of 23 April 6, 2021, Item #9 From: To: Subject: Date: 12 of 23 zeena Grega QtuJm Agenda Item #9: Support for Poway OnStage Tuesday, April 6, 202112:41:31 PM April 6, 2021, Item #9 From: To: Subject: Date: Don Lyons ~ Support of Poway on Line Tuesday, April 6, 2021 12:37:00 PM Please continue supporting this great group And support their exploring an endowment. Poway s5udents and residents benefit greatly by their presence Sent from Yahoo Mail for iPad 13 of 23 April 6, 2021, Item #9 From: To: Cc: Subject: Date: April 6, 2021 Alan Ziter <azjter@ntcfoundatjon org) Steve vaus: Barry Leonard: cavun frank: John Mullin: Pave Grosch: chns Hazeltine ~ Poway Center for the Perfonnlng Arts • Agenda Item #9 Tuesday, April 6, 2021 12:31:51 PM TO: The Honorable Steve Vaus The Honorable Barry Leonard The Honorable Caylin Frank The Honorable John Mullin The Honorable David Grosch City Manager Chris Hazeltine FROM: Alan Ziter RE: Support Feasibility Study for Poway Center for the Performing Arts Endowment I'm writing to ask that you support a Feasibility Study -to be funded and administered by the Poway OnStage leadership -to determine if an Endowment is a viable solution to fund the annual operating expenses for t he Poway Center for the Performing Arts. For the past 18 years I have been executive director of the NTC Foundation, which oversees the renovation of 26 historic buildings at the former Naval Training Center for their new mission as ARTS DISTRICT Liberty Station. In that time, we have thoughtfully and methodically commissioned several Community Needs & Use Assessments and Capital Campaign Feasibility Studies as we have successfully secured $91 million to renovate the buildings and open them for community use. We are currently working with Netzel Grigsby Associates, who have proposed to do t he Poway Study, to successfully advance a $32 million capital campa ign for a Liberty Station Performing Arts Center. Prior to 2003, for 18 years I was the Executive Director of the San Diego Performing Arts League, so I remember very well opening night at the Poway Center and have seen many performances t here since then. I've also followed the chall enges that El Cajon and Escondido have had to provide general operating support to sustain their Performing Arts Centers. The Poway Center is a remarkable community asset. By your approving an Endowment Study -to be conducted at no cost t o the City -you help determine the viability of the community stepping forward to fund an Operating Endowment that could significantly benefit the long term sustainability of the Center, increase community stakeholders for long term benefit, increase equitable access to Center use, and lower the annual investment from the City budget. I encourage you to review the Scope of the Feasibility Study and approve a recommendation for Poway OnStage to move forward. I am available to answer any questions you have that may assist with your decision at Azjter@ntcfoundatjon.org or at 619 993-7583. Tha nk you. Alan Ziter, Executive Director NJC Foundation 619.573.9315 14 of 23 April 6, 2021 , Item #9 619.993.7583 cell 2820 Roosevelt Rd. #201, San Diego, CA 92106 Eacebook.com/ArtsDistrictlibertyStation 15 of 23 April 6, 2021, Item #9 From: To: Subject: Date: Rachel McCarthy ~ Agenda Item #9 Tuesday, April 6, 2021 1:39:02 PM Dear Mayor Vaus and City Council members, We are writing today in regards to Agenda Item #9, Poway Center for the Performing Arts (PCPA) Workshop. As long time supporters of the PCPA, Poway Onstage, local arts and the greater San Diego community --as well as women who have worked in the philanthropic sector for over 33 years --we feel the only realistic, long term solution to the City's financial co ncerns abo ut the PCPA is to create an Arts Endowment to generate significant funds that would offset the annual operating expenses of the PCPA. To do such, it makes the most sense to conduct a feasibility study to ensure that the endowment is plausible and that there is commitment from all stakeholders to carry out such an endeavor. Stakeholders include the City of Poway, Poway Unified School District, Poway Onstage and all community user groups. It is important to emphasize that in addition to alleviating a burden on the city annual budget, such an endowment would benefit ALL stakeholders and not be more advantageous to any one group over another. While we support the idea of an arts committee, we believe the endowment is the foremost issue at hand as it has been made clear that the goal of the City of Poway is to reduce the budget expense of maintaining operations of PCPA. We do not see annual fundra ising efforts outside of an endowment as a likely source to generate enough fund ing to adequately offset this line item of approximately $700,000 per year. McCarthy Family Foundation has offered a seed grant of $1,000,000 to kick start the necessary endowment for operating PCPA. We initiated this offer through our long standing relationship with the PCPA and Poway Onstage, whom we have supported since the inception of PCPA as an idea, throughout its construction, and ongoing over the last 30 years. Fu11hermore, we agree to allow some funding ($30,000) of this initial seed grant to be used for the feas ibility study. There seems to be confusion among stakeholders that th is somehow benefits Poway Onstage more so than others as we have presented the grant idea through them. This could not be further from the truth. We are overjoyed that the City of Poway has retained ownership of PCPA and look forward to continuing to support the local Poway arts community and ALL invested parties. As officers and directors of McCarthy Family Foundation, we have the extensive background knowledge to confidently say that an an nual fu ndraising campaign in our area is likely to only generate around $25-40,000. Conversely, the creation of the endowment has the potential to generate interest income of hundreds of thousands of do llars, thus significantly reducing the burden on the City budget and allowing for additional fundraisi ng for capital expenses or future projects not identified at this time. Lastly, Poway Onstage could act as a fiscal agent for an arts endowment, eliminating the need to create an additional 501 c (3) organization, another board of directors, or creation of additional overhead expenses. An Arts Advisory Council could be formed (ideally with members of all stakeholders) to provide insight, guidance, expenditure of endowment funds 16 of 23 April 6, 2021, Item #9 and additional fundraising efforts. We look forward to further discussions regarding the end owment and potential subsequent arts council. We strongly feel the most appropriate course of action in order to continue operations of PCPA while decreasing the annual budget burden on the City of Poway is to 1) conduct the feasibility study and 2) create an Arts Endowment. Thank you for yo ur time and commitment to the arts in Poway. Respectfully, Rachel McCarthy Henneforth President McCarthy Family Foundation Jane D. McCarthy Secretary McCarthy Family Foundation 17 of 23 April 6, 2021, Item #9 From: To: Cc: Subject: Date: Hello, shmrokS@gmail com ~ Michael Beoole Agenda #9 PCPA Tuesday, April 6, 2021 1:48:37 PM Please know how grateful I am for the years of agreed support ( from day one) from the City. It is my hope that the financial support will continue and remain with lhc partnerships of the PUSD, the City and the Foundation (Poway on Stage). Throughout the years, all thee entities have managed to work respectfully with each other. The PUSD was always given, in the past, first priority on booking the time needed. This was done in a manner that the Foundation was given enough time to book their shows. Often, major productions would need six months to a year to reserve their talents. My late husband and I have been financial supporters for many, many years and established the first "Producers Circle" that required a yearly minimum donation of$2,500.00 to become a member. (Do not go by the donation board in the lobby as somehow it shows us at $1000.00 which really is unfair) When discussing this matter with Michael Rennie, I was told that the figures were not recorded communicatively What?? Our Producers Circle membership alone was at least seven plus years. Prior to the Producer's Circle, a $1000.00 a year dues as a Board member. (and a major bidder at our fundraisers.) A priory system was used in booking dates after the School, and the Foundation programs. All worked very well. I am not available to speak this evening, but I would have a lot to offer. My years as a volunteer, on every level may be of some assistance. Please contact me anytime should you need to discuss. Thank you and I only hope that the relationship with the City will continue. The arts are very needed in our communities. I believe in the arts, and I love our PCPA! Thank you! Mary Karscig PCPA Guild Chair (past) Fundraising Chair, "Rites of Spring." Program Chair, booking shows etc. Past Board member First President and CEO of the PCPA Current supporting member 619-920-9762 Sent from my iPhone 18 of 23 Foundation April 6, 2021, Item #9 From: To: Subject: Date: ROBERT J]jOMAS ~ Agenda Item 9 Tuesday, April 6, 2021 2:21:04 PM As the City's Community Services Director from 1988 until the year 2000 during which period the Poway Performing Arts Center was designed, constructed and began operations, I fully support the programming provided by PowayOnstage. The partnership between the City, PUSD, and PowayOnstage has been instrumental in providing Poway and the adjacent community with a greater appreciation of the arts. The Center also serves as a sense of pride and reflects the community spirit which makes Poway special. The combination of professional, school, and local art organization performances is a winning combination. As a former Director, I am very aware of City budget constraints and the need to be fiscally responsible. This is particularly true in the Department of Community Services. I support the creation of an Arts Endowment and any other funding mechanism which could contribute to the continued viabil ity of the Center. Also I believe the City of Poway should retain ownership of the Center as the best way to provide quality art experiences in a fiscally responsible manner. Thank you for your consideration. Robert L. Thomas rlt93@hotmail.com Sent from my iPad 19 of 23 April 6, 2021, Item #9 From: To: Cc: Subject: Date: Qoyglas Dawson ~ Reid James PCPA discussion Tuesday, April 6, 2021 2:30:14 PM I'm sending this email to support continuing operation of the PCPA, a true shining light of the community. I've volunteered for the Center and know it is in need of significant renovation. However, we must continue with Performing arts in the local community, and this facility the best way to do that. Without it we will lose part ofour collective conscience, and the ability to come through tough times as a community. The release that it brings is good for all of us, from first responders, to government, to schools, to local business. It helps bring joy and critical thinking to all levels of income, and to all ethnicities. Please continue Poway's support. Doug Dawson, Past President Rotary Club of Rancho Bernardo 20 of23 April 6, 2021, Item #9 From: To: Cc: Subject: Date: Janet Lettang Steve Yaus: Barcy Leonard: eavun frank: Daye Grosch: John Mullin ~ Agenda Item #9 -A look back to look forward Tuesday, April 6, 2021 2:32:20 PM Dear Honorable Mayor Vaus, Deputy Mayor Leonard, City Council Members Frank, Grosch and Mullin, and City Staff, Thank you fo r scheduling the PCPA Workshop for this evening. I know that the PCPA community users and many of us in the community are interested to hear your direction in how the City would like to move forward with the Poway Center for the Performing Arts. As we look forward to the future of the PCPA, may I ask you to also reflect on the past of the PCPA, and the original intention for our beloved perform ing arts center. Reviewing the Strategic Vision for the PCPA, as approved by City Co uncil on May 12, I 992, may offer you some guidance as you make some of your decisions this evening. Strategic Vision for the Poway Center for the Performing Arts Together we will support -Creating opportunities for the community to experience the unique aesthetic values of live performance -Providing balanced high quality programming, within available resources, consistent with the communities cultural context and exercising artistic leadership in presenting a variety of programs in order to expand appreciation for the performing art -Presenting a diversity of programming, which incorporates multi-ethnic art forms, historical perspectives, and introduction to the work of new and contemporary artists -Creating and sustaining an awareness of the Poway Center/or the Performing Arts as a focal point for the arts and a major asset of the community -Providing culturally enriching experiences for young people as both audience and participants -Achieving and maintaining regional recognition/or excellence as a venue/or presenting the 21 of 23 April 6, 2021, Item #9 fine and performing arts -Making available, at a reasonable cost, a professionally equipped and operated performance space for community-based organizations presenting the performing arts -Developing the necessmy public and private resources appropriate to support professional presentations, community-based programming, and school purposes. -Advocating/or strong constituencies ensuring broad community support by the signees and with program oriented community support groups The Arts Council of Poway concept, presented to you by members of the community in previous emails, would work toward fo llowing the City's vision for the PCPA. We wou ld propose the Arts Council of Poway's objective would include fundraising to support the PCPA facility and operations, marketing the PCPA and its programming, and supporting a diversity of programming and culturally enriching performing arts experiences for our community. It has been my honor to serve my City as a member of the PCPA ad hoc committee. I hope I am invited to continue to serve as a representative of the PCPA community users in the next phase of designing a fisca lly resi lient PCPA that serves the cultural arts needs of our community. I look forward to all of us working together to set the stage for a Poway Center for the Performing Arts that will shine as the jewel of Poway for many years to come. Thank you, Janet Lettang Member of the PCPA ad hoc committee Poway resident for 18 years 22 of 23 April 6, 2021, Item #9 From: To: Subject: Date: Mark Mablolao Q1¥....Clerk April 6, 2001 Agenda Item #9: Support for Poway OnStage Tuesday, Aprtl 6, 2021 2:45:41 PM As Poway residents and long time-supporters of the arts in the communities where we have lived, we urge the City of Poway to continue its support of Poway OnStage and accept this vital non-profit organization's offer to fund and oversee a feasibility study for an Arts Endowment Campaign. The amount of money Poway OnStage receives from the City of Poway (12-14% of the non-profit's annual budget) dwarfs in comparison to the benefits received by the Poway community. The varied and professional shows that Poway OnStage annually offers to the 8,000 • 12,000 residents of North Inland San Diego County, together with the Arts Education experiences offered to more than 4,000 local students annually, adds to the desirability of Poway, both as a destination for culture seekers and a diverse community in which to live and raise a family. The presence of this local gem certainly was a factor in our 2012 decision to purchase a home in Poway. Additionally, Poway onstage's interest in exploring a Poway Arts Endowment demonstrates the organization's commitment not only to its own survival and perhaps financial independence, but the survival and hopeful growth of the arts throughout Poway. This enrichment, in our opinion, is something that is critically needed (and desired) in Poway. Mark and Virginia Mahigian 14236 Sandhill Road, Poway 23 of 23 April 6, 2021, Item #9