Item 9 Visual Slideshow provided by Staff at MeetingPoway Center for the Performing Arts
Workshop
•Overview and update
•City Council direction on decision points
•Future City Council action/adoption based on direction
•Implementation timeline: FY 22-23 (July 1, 2022)
Workshop Format
•November 2019 –Operating model update and direction to explore PUSD purchase
•July 2020 –Councilmembers (2) to meet with user groups and report back
•December 2020 –Direction to cease PUSD discussions and develop sustainable operational model
•Stakeholder meetings
Overview & Update
•Primary User Groups –Poway OnStage, PUSD, Community
Organizations
•General fund revenue growth outpacing expenditures with an
operating subsidy of $700k
•Decision points foundational to transitioning to a more
financially sustainable operating model
PCPA Status
•Use and Use Policy
•Cost recovery
•User agreements
•Fundraising
•Arts Advisory Committee
•Best practice research
Decision Points Overview
•Does the City Council want to maintain the current policy that the
priority use of the PCPA is arts and education programming?
•Does the City Council want to review the existing use policy to allow all
three user groups more equitable access and more advanced
confirmation of calendar dates?
•Does the City Council want to expand the use policy to allow for uses
outside of arts and education programming including private social
functions, business, and religious uses?
•Does the City Council want to expand the number of days the PCPA is
available for public use, include opening in the summer?
Use and Use Policy
•How much does the City Council want to reduce the approximately $700k
annual subsidy by and by what time frame?
•Does City Council want to maintain the two existing fee categories
(private business and non-profit)?
•Does City Council want to have different rates for arts and education
programming vs. religious uses and private functions (i.e. a wedding or a
corporate type event)?
•Does the City Council want to engage a professional fee consultant to
develop fees consistent with cost recovery and capital funding direction
provided to staff? If yes, does the Council want a consultant who focuses
exclusively on fees or a consultant that has expertise in the area of
performing arts venues?
Cost Recovery
•Does the City Council want staff to negotiate a new agreement with POS?
Alternatively, does the Council want to explore other options for booking
a professional performance series at the PCPA beginning with the 2022-
23 performance season (e.g. issuing an RFP for booking services)?
•If the City Council does want staff to negotiate a new agreement with
POS, should the new agreement include any direct or indirect subsidies or
should POS be subject to all of the same fees and charges as all other
user groups?
•Does the City Council want staff to negotiate a one-year temporary
contract extension with POS? Should that agreement include any direct
cash subsidy?
Agreements with User Groups
•Does the City Council want staff to negotiate a new agreement with
PUSD? If yes, should the agreement include any direct or indirect
subsidies or should PUSD be subject to all of the same fees and charges
as all other user groups?
•Is the City Council open to allowing PUSD more access to the PCPA? If
yes, under what conditions?
Agreements with User Groups -continued
•Does the City Council want staff to engage the services of a professional
fundraiser to conduct a feasibility study to explore the feasibility of either
a capital campaign and/or fundraising for a new endowment, including
the formation of a stakeholder committee?
•Does the City Council want staff to pursue the formation of an advisory
arts committee?
Fundraising
•Does the City Council want staff to research similar
performing arts venues to research best practices in place at
other facilities that may help improve the efficiency of PCPA
operations, reducing the operating subsidy, and generate
funding for major capital costs?
Best Practice Research