Item 2 - Approval of the March 16, 2021 and March 18, 2021 City Council Meeting MinutesAGENDA RE PO RT City of Poway
CITY COUNCIL
DATE: April 20, 2021
TO: Honorable Mayor and Members of the City Council
FROM: Vaida Pavolas, City Clerk Vf'
(858) 668-4535 or vpavolas@poway.org
SUBJECT: Approval of the March 16, 2021 Regular City Council Meeting Minutes and the
March 18, 2021 Special City Council Meeting Minutes
Summary:
The City Council Meeting Minutes submitted hereto for approval are:
• March 16, 2021 Regular City Council Meeting Minutes
• March 18, 2021 Special City Council Meeting Minutes
The Poway City Council sits as the Poway Planning Commission, the Poway Housing Authority, the
Public Financing Authority, and the Successor Agency to the Poway Redevelopment Agency.
Recommended Action:
It is recommended that the City Council approve the March 16, 2021 Regular City Council Meeting
Minutes and March 18, 2021 Special City Council Meeting Minutes.
Public Notification:
None.
Attachments:
A March 16, 2021 Regular City Council Meeting Minutes
B. March 18, 2021 Special City Council Meeting Minutes
Reviewed/Approved By:
We~Kaserman
Assistant City Manager
1 of 8
Reviewed By:
Alan Fenstermacher
City Attorney
A~
chrisazetrne
City Manager
April 20, 2021, Item #2
NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting.
CITY OF POWAY
CITY COUNCIL REGULAR MEETING
MINUTES
March 16, 2021
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Regular Meeting to order at 7:00 p.m.
ROLL CALL
John Mullin, Caylin Frank, Dave Grosch, Barry Leonard, Steve Vaus
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan
Fenstermacher; City Clerk Vaida Pavolas; Development Services Director Bob Manis; Finance
Director Aaron Beanan; Human Resources and Risk Management Director Jodene Dunphy;
Public Works Director Eric Heidemann; Fire Chief Jon Canavan; Captain Dave Schaller, Sheriff's
Department
(Note: Hereinafter the titles Mayor, Deputy Mayor, Councilmember, City Manager, Assistant City
Manager, City Attorney, City Clerk and Director of Finance shall be used to indicate Mayor/Chair,
Deputy MayorNice Chair, Councilmember/Director, City Manager/Executive Director, Assistant
City Manager/Assistant Executive Director, City Attorney/Counsel, City Clerk/Secretary and
Director of Finance/Finance Officer.)
PLEDGE OF ALLEGIANCE
Deputy Mayor Leonard led the Pledge of Allegiance.
MOMENT OF SILENCE
Mayor Vaus led a moment of silence.
PRESENTATIONS
None.
PUBLIC COMMENT
Yuri Bohlen, via teleconference, spoke regarding the tragic accident that recently occurred behind
the Poway Plaza shopping center.
2 of 8 ATTACHMENT A April 20, 2021, Item #2
City of Poway -Minutes -March 16, 2021
CONSENT CALENDAR
Motioned by Deputy Mayor Leonard, seconded by Mayor Vaus to approve Consent
Calendar Items 1 through 7. Motion carried by the following roll-call vote:
Ayes:
Noes:
Mullin, Frank, Grosch, Leonard, Vaus
None
Abstained: None
Absent: None
Disqualified: None
1. Approval of Reading by Title Only and Waiver of Reading in Full of Ordinances on this Agenda
2. Approval of the February 16, 2021 Regular City Council Meeting Minutes
3. Adoption of Resolution No. 21-011 entitled "A Resolution of the City Council of the City of
Poway, California, Finding and Declaring the Continued Existence of an Emergency within
the City due to the Novel Coronavirus (COVID-19) Global Pandemic"
4. Annual Report -Implementation of the General Plan in 2020
5. Approval of Final Map for Tentative Tract Map 19-005; Meridian Communities, LLC, Applicant.
(APNs: 317-101-06, 317-472-01, 317-472-06, 317-472-18, 317-472-19, 317-472-20, 317-
472-23, 317-472-24, 317-472-25, 317-472-26 and 317-472-12)
6. Approval of Amendment to Agreement for City Attorney Services
7. Approval of Amendment to Employment Agreement for the City Manager
ORDINANCES FOR INTRODUCTION
None.
ORDINANCES FOR ADOPTION
None.
PUBLIC HEARINGS
8. Resolution Amending the Community Park Fees within the Community Services Section of
the Master Fee Schedule to include the Mickey Cafagna Community Center
Mayor opened the public hearing at 7:05 p.m.
Assistant City Manager Wendy Kaserman presented the report along with a PowerPoint
presentation. Ms. Kaserman explained that after conducting market research, staff is
recommending the consolidation and simplification of facility use categories and fees for the
new Mickey Cafagna Community Center. She further explained that staff is proposing a base
rate for individuals and a base rate for non-profit organizations. Poway residents and Poway
businesses would receive a 50 percent discount off the Base Rate for individuals and Poway
non-profits would receive 50 percent off the Non-Profit rate. Ms. Kaserman added that staff
3 of8 April 20, 2021, Item #2
City of Poway -Minutes -March 16, 2021
will be monitoring facility usage under the new proposed fee structure and reviewing the
Community Services Rules and Regulations once the facility becomes fully operational.
No speakers.
Mayor closed the public hearing at 7: 15 p.m.
Council expressed support for a streamlined fee structure, discounted rates for the Poway
community and updating the rules and regulations for the new facility.
Motioned by Mayor Vaus, seconded by Councilmember Mullin to adopt Resolution No.
21-012 entitled "A Resolution of the City Council of the City of Poway, California,
Amending the Community Park Fees within the Community Services Section of the
Master Fee Schedule to include the Mickey Cafagna Community Center." Motion
carried unanimously.
9. Resolution Approving a 2% Increase in the Regional Transportation Congestion Improvement
Program (RTCIP) Traffic Mitigation Fee for Fiscal Year (FY) 2021-22, as required by the
TransNet Ordinance
Mayor opened the public hearing at 7:38 p.m.
City Engineer Melody Rocco presented the report and explained that the funds collected from
this fee will be used for roadway and traffic signal improvements at various locations
throughout the City, which currently includes design of the Espola Road Bike Lanes project.
No speakers.
Mayor closed the public hearing at 7:40 p.m .
Motioned by Councilmember Mullin, seconded by Councilmember Frank to adopt
Resolution No. 21-013 entitled "A Resolution of the City Council of the City of Poway,
California, Approving A 2% Increase in the Regional Transportation Congestion
Improvement Program (RTCIP) Traffic Mitigation Fee for the Fiscal Year (FY) 2021-22,
As Required by the Transnet Ordinance." Motion carried unanimously.
STAFF REPORTS
10. Replacement of Two Existing Paramedic Ambulances
Fire Battalion Chief Rodney Ortiz presented the report and explained that staff is
recommending appropriation of funds for the purchase and replacement of two aging
paramedic ambulances to be placed into frontline service at Fire Station 1 and 3. Mr. Ortiz
added that sufficient funding is available in the Fiscal Year 2020-21 Capital Replacement
Equipment Fund.
No speakers.
In response to Council's inquiry, Mr. Ortiz explained that the Fire Department plans for
paramedic ambulances to operate in frontline service for seven years.
4of 8 April 20, 2021, Item #2
City of Poway-Minutes -March 16, 2021
Motioned by Mayor Vaus, seconded by Councilmember Grosch to adopt Resolution
No. 21-014 entitled "A Resolution of the City Council of the City of Poway, California,
Authorizing the City Manager to Execute a Purchase Agreement for Two New Ford F-
550 Leader Custom Paramedic Ambulances And Authorization to Appropriate
$510,000.00 To Fiscal Year 2020-21 Account 115010-61040-Capital Equipment
Replacement-Autos & Trucks." Motion carried unanimously.
11. Water Infrastructure Improvement Program Update
Director of Public Works Eric Heidemann gave a brief introduction of the Water Infrastructure
Improvement Program and noted that City has met each milestone and deadline memorialized
in the settlement agreement with the State.
Principal Civil Engineer Shadi Sarni presented an update on the program along with a
PowerPoint presentation since the last update to Council on November 17, 2020. Ms. Sarni
explained that the Clearwell Bypass project is currently at the 60 percent design stage and is
scheduled to be advertised for bids in May 2021, awarded in July 2021 with a preliminary
construction schedule for September 2021 through April 2022. She further explained that the
Clearwell Replacement project is currently in the planning stage and a draft preliminary
engineering report is under review by staff. Ms. Sarni noted that the Lake Poway softball field
will be used for temporary water storage tanks, however, the staff is exploring alternative
locations for the softball league's use during the extended closure. She added that the
preliminary construction schedule for this project is September 2022 through February 2024.
Lastly, she provided an update on the draft Planning Study for the San Diego County Water
Authority (SDCWA) Treated Water Connection and Redundant Pipeline project.
Bobby Ronsse, via teleconference, spoke regarding use of the Lake Poway softball fields
during construction of the C/earwe/1 Bypass and Replacement project.
In response to Council's inquiry, Ms. Sarni explained that staff anticipates that the Clearwell
will be replaced with two separate tanks to be able to take only a portion of it offline if needed
for future maintenance.
Council discussion ensued in support of staff's ability to undertake this extensive project and
expressed appreciation for the updates.
This was an informational item. No action was taken.
WORKSHOPS
None.
COUNCIL-INITIATED ITEMS
None.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C.
53232(d))
The Mayor and Council made announcements and reported on various events taking place in the
City. No action was taken.
5 of 8 April 20, 2021, Item #2
City of Poway -Minutes -March 16, 2021
Director of Public Works Eric Heidemann, the City's appointed representative for the San Diego
County Water Authority (SDCWA) Board of Directors, gave an update regarding the Metropolitan
Water District (MWD) rate cases. Mr. Heidemann explained that as a result of the ruling in favor
of SDCWA's oldest rate case, the Board voted to distribute rebates to its member agencies in
proportion to their overpayments between the specific time period. The City received
approximately 1.1 million from SDCWA that will be placed in a rate stabilization fund to help offset
any future rate cases. He concluded that an additional rate case is pending and updates will
continue to be provided.
Councilmember Mullin reported out from a recent meeting from Metro Wastewater JPA regarding
the Pure Water Program.
Councilmember Frank explained that MTS Board of Directors' current goal is to increase ridership
and that any potential tax measure is not currently being discussed.
Mayor Vaus gave an update on a recent SANDAG meeting regarding the new regional
transportation plan.
CITY MANAGER ITEMS:
None.
CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session)
City Attorney Alan Fenstermacher announced that there was no reportable action taken at Closed
Session held March 2, 2021 .
ADJOURNMENT
The meeting adjourned at 8:29 p.m.
6 of 8
Vaida Pavolas, CMC
City Clerk
City of Poway, California
April 20, 2021, Item #2
NOTE: These draft meeting minutes are not official until approved by the City Council at the next scheduled meeting.
CITY OF POWAY
CITY COUNCIL SPECIAL MEETING
MINUTES
March 18, 2021
City Council Chambers
13325 Civic Center Drive, Poway, California
(Per Government Code 54953)
(Meeting Called to Order as City Council/City of Poway Planning Commission/Poway Housing Authority/Public Financing
Authority and Successor Agency to the Poway Redevelopment Agency)
CALL TO ORDER
Mayor Vaus called the Special Meeting to order at 10:00 a.m.
ROLL CALL
John Mullin, Caylin Frank, Dave Grosch, Barry Leonard, Steve Vaus
STAFF MEMBERS PRESENT
City Manager Chris Hazeltine; Assistant City Manager Wendy Kaserman; City Attorney Alan
Fenstermacher; City Clerk Vaida Pavolas; Finance Director Aaron Beanan; Human Resources
and Risk Management Director Jodene Dunphy
PUBLIC COMMENT
None.
CONSENT CALENDAR
None.
COUNCIL-INITIATED ITEMS
None.
COUNCIL COMMITTEE REPORTS and ANNOUNCEMENTS: Pursuant to AB1234 -(G.C.
53232(d))
None.
CITY MANAGER ITEMS:
None.
CITY ATTORNEY ITEMS: (Including any public report of any action taken in closed session)
7 of8 ATTACHMENT B April 20, 2021, Item #2
City of Poway -Minutes -March 18, 2021
CLOSED SESSION
1. Conference with Labor Negotiators
Government Code Section 54957.6
Designated City Representatives: Chris Hazeltine, Wendy Kaserman, Aaron Beanan and
Jodene Dunphy
Employee Organizations: Poway Firefighters' Association, Teamsters,
Management/Confidential Group
At the request of City Attorney Alan Fenstermacher, Mayor Vaus adjourned the meeting
into Closed Session at 10:01 a.m.
City Council came out of Closed Session at 11 :39 a.m. and Mr. Fenstermacher announced
that there was no reportable action.
ADJOURNMENT
The meeting adjourned at 11 :40 a.m.
8 of 8
Vaida Pavolas, CMC
City Clerk
City of Poway, California
April 20, 2021, Item #2